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M8 M73 M74 Motorway Improvements

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M8 M73 M74 Motorway Improvements M8 M73 M74 MOTORWAY IMPROVEMENTS Schedule 4 - O&M Works Requirements Part 2: Routine Maintenance TS/MTRIPS/WKS/2011/04 M8 M73 M74 MOTORWAY Schedule 4 - O&M Works Requirements IMPROVEMENTS Part 2: Routine Maintenance DBFO AGREEMENT THIS PAGE IS BLANK Financial Close Page 1 of 359 M8 M73 M74 MOTORWAY Schedule 4 - O&M Works Requirements IMPROVEMENTS Part 2: Routine Maintenance DBFO AGREEMENT SCHEDULE 4 O&M WORKS REQUIREMENTS CONTENTS PART 1: OVERALL REQUIREMENTS PART 2: ROUTINE MAINTENANCE PART 3: HANDBACK PART 4: DESIGN AND CONSTRUCTION CRITERIA PART 5: SPECIFICATION PART 6: CERTIFICATION PART 7: REPORTS, INFORMATION AND RECORDS PART 8: THIRD PARTIES PART 9: LIAISON PROCEDURES PART 10: NOT USED PART 11: RESTRICTED SERVICES Financial Close Page 2 of 359 M8 M73 M74 MOTORWAY Schedule 4 - O&M Works Requirements IMPROVEMENTS Part 2: Routine Maintenance DBFO AGREEMENT SCHEDULE 4 - O&M WORKS REQUIREMENTS PART 2: ROUTINE MAINTENANCE CONTENTS Page Number 1. Routine Maintenance: Management .................................................................... 5 2. Routine and Cyclic Maintenance: Activities ....................................................... 15 3. Winter Service Operations and Management ..................................................... 44 4. Maintenance of Road Pavements ...................................................................... 73 5. Maintenance and Management of Structures ..................................................... 78 6 Maintenance of Traffic Scotland Equipment ....................................................... 87 7. Road Safety and Traffic Management .............................................................. 120 8. Landscape Maintenance .................................................................................. 124 9. Traffic Counting Duties..................................................................................... 135 Appendix A. Detailed Inventory and Inspection Procedures ................................... 136 Appendix B. Weather Forecast And Road Condition Status .................................. 245 Appendix C. Winter Service Plan ……………………………………………………… 252 Appendix D. Winter Service Plan Appendices ........................................................ 259 Appendix E. Non Motorised User Facilities ............................................................. 266 Appendix F. Technical Approval Procedures for Assessment of Structures in Scotland .......................................................................................................... 268 Appendix G. Mobile Lane Closure Risk Assessment Checklist ............................... 271 Appendix H. Roadworks Information Forms A and B .............................................. 283 Appendix I. NOT USED ........................................................................................ 288 Appendix J Specification of requirements for Company’s dedicated computer for Traffic Scotland roadworks diary and special events diary ............................ 289 Appendix K Information required about planned Operations, Works, work and special events for completing the Traffic Scotland roadworks diary and special events diary ....................................................................................... 290 Appendix L Additional Local Requirements ........................................................... 291 Appendix M Flooding Report Sample ..................................................................... 293 Appendix N Procedures for Accessing, Maintaining, Inspecting and Testing of Shared Electrical Apparatus ........................................................................... 295 Appendix O NOT USED ........................................................................................ 298 Appendix P Severe Weather Services ................................................................... 299 Appendix Q Contact List of Network Operations Service Providers ………………..304 Appendix R Notification of Planned Operations and Works Contracts and Works in the Vicinity of Network Operations Equipment………………………………306 Appendix S Notification of Proposed New Network Operations Sites………………309 Financial Close Page 3 of 359 M8 M73 M74 MOTORWAY Schedule 4 - O&M Works Requirements IMPROVEMENTS Part 2: Routine Maintenance DBFO AGREEMENT Appendix T Notice to Network Operations Service Provider of Damage or Suspected Damage to Network Operations Equipment……………………………312 Appendix U Specification of Requirements for the Company's Dedicated Computer Terminal…………………………………………………………………….315 Appendix V Network Access Form for the Request of Information on Planned Operations, Works Contracts, Works and Events from Utilities and Other Third Parties………………………………………………………………..317 Appendix W Coding for Estimated Traffic Delays……………………………………..320 Appendix X Guidance Document on the Use of Variable Message Signs on the Trunk Road Network………………………………………………………………322 Appendix Y Information Required for the Severe Weather Bulletin Board for the Automated Diary Facility…………………………………………………..352 Appendix Z Overview of Delay Modelling Tool………………………………………..354 Appendix AA – Procedures for Accessing, Maintaining, Inspecting and Testing of Traffic Scotland Maintained Equipment Shared Electrical Apparatus………357 Financial Close Page 4 of 359 M8 M73 M74 MOTORWAY Schedule 4 - O&M Works Requirements IMPROVEMENTS Part 2: Routine Maintenance DBFO AGREEMENT 1. Routine Maintenance: Management 1.1 Introduction 1.1.1 This Part 2 of these O&M Works Requirements specifies the maintenance requirements and procedures that shall be adopted and implemented by the Company for the day to day operational management of the O&M Works Site. 1.1.2 The inspections, patrols and maintenance requirements include but shall not be limited to the management of and procedural requirements for a range of activities which shall be generally cyclical or short term in nature and necessary to keep the O&M Works Site roads in a good and safe working order and safeguard the environment. 1.1.3 This Section 1 of Part 2 of these O&M Works Requirements shall not apply to the routine inspection of structural elements of Structures. 1.1.4 This Part 2 of these O&M Works Requirements shall also apply to non- structural elements of Structures. 1.1.5 These requirements do not cover major structural maintenance for the replacement or renewal of worn-out road pavements although the procedural requirements may assist in pavement management. 1.1.6 There may be instances where the Company is required to carry out additional inspections, Safety Patrols and maintenance requirements to take account of local conditions. Details of such local requirements are provided in Appendix L. 1.1.7 At the Restricted Services Commencement Date there will be items of construction Plant and equipment within O&M area that require maintenance. Such items shall normally be related to safety and include temporary safety barriers, temporary supports to Structures, temporary electrical works including temporary lighting and temporary traffic management equipment and related equipment to make safe Category 1 Defects. During the Mobilisation Period, the Company shall agree the requirements and availability of all such items of construction Plant and equipment after the Restricted Services Commencement Date with the outgoing Scottish Minister’s Trunk Road Management Unit. 1.1.8 Wherever practicable, the Company shall minimise the environmental impacts and disruption to road users arising from inspections and maintenance by undertaking multiple activities concurrently. 1.2 Routine Maintenance and Management System 1.2.1 The Company shall use the Routine Maintenance and Management System (RMMS) as referenced at section 15 of Part 1 of these O&M Works Requirements, in accordance with this Part 2 of these O&M Works Requirements, including Appendix A, to implement, monitor and record inspections, Safety Patrols, Category 1 Defects and Category 2 Defects and Routine Maintenance Operations undertaken on the roads within the O&M Works Site, including for maintenance of Traffic Scotland equipment. 1.2.2 The Company shall ensure that the RMMS data supports evidence for fatal accident inquiries and for the consideration of damages claims by third parties which arise as a result of alleged or confirmed Category 1 and Category 2 Defects in the roads within the O&M Works Site. Financial Close Page 5 of 359 M8 M73 M74 MOTORWAY Schedule 4 - O&M Works Requirements IMPROVEMENTS Part 2: Routine Maintenance DBFO AGREEMENT 1.2.3 A data capture device shall be a hand held electronic device capable of capturing a range of data and downloading such data onto the RMMS. Data capture devices shall be used to record: (i) Category 1 Defects and Category 2 Defects; and (ii) Inspections and Safety Patrol data. 1.2.4 All Category 1 Defects and any other data identified during Inspections and Safety Patrols shall be recorded within the RMMS within 24 hours of identification. All Category 2 Defects and any other data identified during Inspections and Safety Patrols shall be recorded within the RMMS within 4 Business Days of identification. The Inspections and Safety Patrols data shall include but not be limited to: (i) date of Inspection or Safety Patrol; (ii) time that each section was commenced; (iii) link; (iv) section; (v) start chainage; (vi) end chainage; (vii) names of the inspectors; (viii) method of inspection; (ix) details of weather conditions; (x) road surface conditions; (xi) Category 1 Defects and Category 2 Defects
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