Lewes District Council & the South Downs National Park Authority Joint Core Strategy Summary of Consultation on the Emerging Core Strategy (30 September 2011 - 2 December 2011) It is suggested that this document is read alongside the Emerging Core Strategy. The document can be found online: http://www.lewes.gov.uk/Files/plan_Emerging_Core_Strategy_Final.pdf Contents Section Page 1. Introduction 3 2. Summary of Consultation 4 3. Meetings with Town and Parish Councils 6 4. Summary of Representations on Emerging Core Strategy Comments on the Introduction 15 Comments on Publicity and Consultation 15 Comments on Content and Design 16 Comments on Evidence Base/Background Documents 17 Comments on Section 2: Portrait 25 Comments on Section 3: Issues and Challenges 29 Comments on Section 4: The Vision 32 Comments on Section 5: Strategic Objectives 38 Comments on Section 6: Settlement Hierarchy 42 Comments on the Housing Target 44 Comments on the Office Floorspace Target 48 Comments on the Industrial Floorspace Target 50 Comments on Housing Distribution 52 Haywards Heath/Burgess Hill 52 Seaford 53 Lewes Town 54 Newhaven 55 Peacehaven/Telscombe 56 Ringmer 57 Newick 60 Barcombe Cross 61 Plumpton Green 62 Wivelsfield Green 66 Cooksbridge 67 Chailey 68 Other Settlements 68 General Comments on Housing Distribution 69 Comments on Strategic Development Sites/ Broad Locations for Growth 70 Eastside 70 Lower Hoddern Farm 72 Old Malling Farm 74 South of Lewes Road 75 Bishops Lane 77 Fingerpost Farm 80 Valley Road 82 Valebridge Road 84 Greenhill Way 87 North Street 92 Caburn Enterprise Centre Area of Search 96 Comments on Core Delivery Policies 101 Core Policy 1 – Affordable Housing 101 Core Policy 2 – Housing Type, Mix and Density 105 Core Policy 3 – Gypsy and Traveller Accommodation 108 Core Policy 4 – Encouraging Economic Development and Regeneration 111 Core Policy 5 – The Visitor Economy 115 Core Policy 6 – Retail and Sustainable Town and Local Centres 117 Core Policy 7 – Infrastructure 121 Core Policy 8 – Green Infrastructure 125 1 Core Policy 9 – Air Quality 127 Core Policy 10 – Natural Environment and Landscape Character 129 Core Policy 11 – Built and Historic Environment and High Quality Design 131 Core Policy 12 – Flood Risk, Coastal Erosion and Sustainable Drainage 133 Core Policy 13 – Sustainable Travel 135 Core Policy 14 – Renewable and Low Carbon Energy and Sustainable 137 Use of Resources Suggest Additional Policy Area 139 Comments on the Sustainability Appraisal 141 A. Appendix 147 2 1. Introduction 1.1 Lewes District Council, in partnership with the South Downs National Park Authority, is preparing a Local Plan that will guide development and change in Lewes District over the period to 2030. 1.2 The Core Strategy will form ‘Part 1’ of the Local Plan and will set out a vision and a strategy for meeting development requirements across the whole district. A Site Allocations and Development Management Policies Development Plan Document (DPD) will form ‘Part 2’ of the Local Plan. 1.3 The Core Strategy, as the strategic level planning document for the district, is being produced in advance of the Site Allocations and Development Management Policies DPD, which will follow at a later stage of the process. The main stages in preparing the Core Strategy are identified in the table below, showing the stages where formal public consultation has been, or will be, undertaken in italics. Core Strategy Production Stage Consultation Dates 1. Issues and Emerging Options Topic 21 May – 16 July 2010 Papers 2. Emerging Core Strategy 30 September – 2 December 2011 3. Proposed Submission Document January 2013 – March 2013 4. Formal Submission May 2103 5. Examination Late Summer 2013 6. Adoption Autumn 2013 1.4 A report summarising the comments received is produced by the District Council after each stage of formal public consultation. A summary of the earlier public consultation undertaken on the ‘Issues and Emerging Options Topic Papers’ in 2010 can be read at: www.lewes.gov.uk/Files/plan_representations2010.pdf 1.5 This report presents a summary of the formal public consultation undertaken on the ‘Emerging Core Strategy’ document, and the accompanying Sustainability Appraisal, between 30th September and 2nd December 2011. Section 2 of the report describes how people were notified and consulted on the Emerging Core Strategy. Section 3 outlines the main points raised at the meetings held with, or hosted by, Town and Parish Councils. Section 4 summarises the representations received and indicates how these have been used to inform the Proposed Submission Core Strategy document. 3 2. Summary of the Consultation Process Notification of Consultation 2.1 On 27th July a letter was sent to all Town and Parish Councils/Meetings notifying them that consultation on the Emerging Core Strategy was likely to commence in late September, subject to approval by both Lewes District Council’s Cabinet and the Planning Committee of the South Downs National Park Authority. 2.2 On 19th September, after the document was approved for public consultation, an email alert was sent to every consultee on our LDF database who had provided an email address (approximately 270 individuals and organisations). This explained that the consultation would officially begin on 30th September, but that the Emerging Core Strategy, the Sustainability Appraisal and other background documents could already be found online. 2.3 On 28th September letters and emails were sent to every consultee we had on the LDF database (approximately 500 individuals and organisations) to notify them that consultation on the Emerging Core Strategy and Sustainability Appraisal would commence on 30th September and last until 12th November. These explained where the documents could be found and how people could submit comments. At the same time, the District Council’s website displayed front page information about the consultation. 2.4 Letters and emails were sent to all consultees on 7th November notifying them of the decision to extend the consultation until 2nd December. The front page of the website also clearly stated that the consultation deadline had been changed. 2.5 Copies of these letters and emails can be found in the Appendix. Availability of the Emerging Core Strategy 2.6 The Emerging Core Strategy was published on the Council’s website at www.lewes.gov.uk/corestrategy and hard copies of the document were placed in the Council’s Planning Offices in Lewes and the South Downs National Park Authority’s offices in Midhurst. 2.7 As well as making the document available electronically, hard copies of the document were placed in district’s libraries at Lewes, Newhaven, Peacehaven, Ringmer and Seaford and in libraries outside of the district at Burgess Hill, Haywards Heath, Saltdean and Uckfield. Copies of the document were also placed in the mobile libraries that cover the district. Meetings with Town/Parish Councils 2.8 The letter sent to Town/Parish Councils on the 27th July (see paragraph 2.1) indicated that District Council and, where appropriate, National Park officers were available to attend meetings held by Town and Parish Councils to discuss the Emerging Core Strategy if invited to do so. 4 2.9 As a result of this letter, a number of Town/Parish Councils invited us to attend one or more meetings. Details of these meetings can be found in section 3 of this report. Publicity 2.10 Summary leaflets and posters provided information about the document and how people could submit their views. These were distributed to Town and Parish Councils alongside the letter referred to in paragraph 2.3 for advertising within their respective areas. Leaflets and posters were also placed in the libraries alongside hard copies of the Emerging Core Strategy document. In addition planning officers handed out the leaflet at Lewes Railway Station, at Sainsbury’s Supermarket, Newhaven, and at the Meridian Centre, Peacehaven. 2.11 Within District Link, the Council’s quarterly publication produced for every household in Lewes District, the centre pages were devoted to the Emerging Core Strategy and provided a summary of the document. It also explained where the document could be found and how people could submit comments upon it. 2.12 Press releases were produced, resulting in two articles in the Sussex Express, a weekly newspaper that covers the whole district, on 28th October and 11th November. The latter article notified people of the extension to the consultation period. Use of Social Media 2.13 The Council’s Facebook and Twitter accounts were used to advertise the consultation. Weekly tweets and updates to the facebook status included links to the location of copies of the Emerging Core Strategy document and methods of submitting comments. Representations Received 2.14 Representations on the Emerging Core Strategy were received from over 800 individuals and organisations. 2.15 While most of these were submitted via email or letter, 681 were submitted via an online survey set up specifically for the consultation process, which allowed people to make representations on the key policy areas of the Emerging Core Strategy without having to read the document or its supporting information. 2.16 Some people responded through both the on-line survey and emails/letters, while others submitted more than one written response and as a result the number of different representations approached 900. 1 There were actually 163 submitted surveys but the majority filled in only their contact details and did not respond to any questions. Furthermore, some people posted fake details (for example, submissions were received from ‘Your Name’, ‘kajskaJSLia’ and ‘dsdasdas’), whilst some completed surveys more than once. As a result only 68 of the surveys were taken into account. 5 3. Meetings with Town and Parish Councils 3.1 Prior to the start of the Emerging Core Strategy consultation, the District Council asked Town and Parish Councils if they would like officers to attend meetings with them to discuss the Emerging Core Strategy.