4. Computer Terminal Services

4.1. Computer Terminal Services There are about 1,400 computer terminals available on the Educational Computer System throughout 26 different locations including the Multimedia Laboratory of the Media Center South Building, Open Space Laboratories (OSLs), and satellite laboratories of each department. These computer terminals run Windows 7. It is also possible to use Linux using Oracle VM Vir- tualBox installed in the computer terminal. Each user's fi les are stored in the fi le server at the Media Center South Building, and the setting and fi les are available from any computer terminal on the network. Files cannot be accessed by others by default. In addition, you can print from any computer terminal using laser printers that are connected to the network at satellite laboratories and OSLs.

◆ Satellite Laboratories Satellite laboratories are computer rooms located in each department, and are used for department classes. Open hours and user conditions differ according to the department. For more information about satellite laboratory locations, refer to Appendix 6.

◆ Open Space Laboratories (OSL) Open Space Laboratories are computer rooms located on the fi rst fl oor of the Media Center South Building, the second fl oor of the Media Center North Building, the third fl oor of the Univer- sity Library, the second fl oor of the Yoshida-South Library, and Katsura Campus Funai Community Hall. These are not used for classes, but rather are for self learning. In the Media Center South Building, graduate students are work- ing as teaching assistants (TAs) and can answer user's questions.

◆ Multimedia Laboratories Multimedia laboratories are located in the second and third floors of the Media Center South Building, and computer terminals and video projectors are available. These are used for liberal arts and general education courses including information education.

10 4.2. Starting Up Computer Terminals

① Turn on the computer.

Press here to turn Monitor power ON. PC The green light is on while the PC is running.

Computer Terminal Services

Keyboard Mouse If you need help with operating a computer, ask TAs at the Media Center South Building OSL.

Clicking ② Getting Started. ・Click: Quickly pressing the right or left button of Right-Click Waiting for a while. the mouse one time ・Double-Click: Quickly Left-Click pressing a button twice

③ Logging on. Input your ECS-ID as Username. The ECS-ID is an 8-character long string such as "a0XXXXXX ". ("X" represents numbers.) Input your password corresponding to your ECS-ID.

Activating your ECS-ID from here.

After input the Username and the Password, click here. Opening "Common Portal for All student" page. But you can't read Websites or use softwares by this button.

11 4.3. Shutting Down Computer Terminals ① Close all application you started.

② Go to [ スタート (Start)] → [ シャットダウン (Shutdown)] , and then press [OK].

③ The operation is complete.

If another user is waiting to use the

computer, select [ 再起動 ].

Caution ‥‥‥‥‥‥‥‥‥‥‥‥‥‥‥‥‥‥‥‥‥‥‥‥‥‥‥‥‥‥‥‥‥‥‥‥‥

・Do not leave a computer in the logged on status. It could be abused by another user.

・ When you are ﬁ nished, do not press the power button to turn the computer OFF.

If you do that, normal shutdown will not be executed and data will not be saved.

・If the computer is unused for a certain period, the screen will go blank and Windows will be locked.

Please note that if this lock status continues for a certain period, it will automatically log off.

・When you ﬁ nisih using computer terminals, make sure that the shut down process has completed. Shut down process

sometimes fails. ‥‥‥‥‥‥‥‥‥‥‥‥‥‥‥‥‥‥‥‥‥‥‥‥‥‥‥‥‥‥‥‥‥‥‥‥‥‥‥‥‥‥‥‥

12 4.4. What Can We Do Using Windows 7?

You can conﬁ rm how much space you have on the disk.

You should save ﬁ les here. For more information, refer to "4.4.1 Saving Files"

You can move to the Information Security e-Learning course. Computer Terminal Services For more information, refer to “3.5. Information Security e-Learning."

FAQs are here.

The Common Portal for All Students web page will appear.

For more information, refer to " 7.Logging In Using the Common Portal for All Students.

You can conﬁ rm how many sheets you have printed.

※ ECS-ID is required for checking.

You can conﬁ rm job items waiting for printing. You can cancel an item waiting to be printed. ※ ECS-ID is required for checking.

This brings up the Linux login screen. For more information, refer to “4.5. What Can We Do Using Linux?”

You can use "Kyoto University Mail for Student and Researchers." For more information about e-mail services, refer to "8. Using the Kyoto University Mail for Students and Researchers "

This is the Start Button. From here, you can use various applications. This is the taskbar.

13 Minimize The window will be minimized and will be Maximize move to the taskbar. The window will ﬁ ll the screen.

Close The window will close.

You can put ﬁ les here that you want to delete. This is the task tray. Icons appear here when devices are connected to the computer. For more information, refer to “4.6. Using USB Devices” .

14 4.4.1. Saving Files When you save fi les, save it to the following location. ・Go to M Drive（［マイコンピュータ］→［Home Directory (M:)］）・ My Documents on the Desktop. （My Documents and the M Drive point to the same location.）・External storage device (e.g. Flash memory drive) In the Educational Computer System, disks on the network are used as the location for saving various files created by users. These disks are My Documents and M Drive on the desktop. By saving fi les to the disks on the network, you can access your fi les 1. Select［印刷プレビュー (Print Preview)］from the application from any computer on the system. However, your available disk menu to confi rm the output results. size is limited to 300MB. For more information, refer to "4.7.1. 2. Select［印刷 (Print)］to display the printing dialog box. Limitation on Usage Amounts." 3. Confi rm that the printer name is "Auth-by-Card-Printer ." Computer Terminal Services If you save fi les to another location, the fi les will be removed 4. Click the［印刷 (Print)］ button. after you shut down. 5. Push the 節電ボタン (Power Saving Button) on the printer if green light is turning on. 6. Put your Student Card close to IC card reader next to the Caution ‥‥‥‥‥‥‥‥‥‥‥‥‥‥‥‥‥ printer. The LCD monitor changes from [ ＩＣカードヲチカヅケテクダサイ (Put the IC Card close to the reader)] to [ シヨウ Do not use languages other than English or Japanese for fi le names デキマス (Ready to use)] and printing will start. using Windows 7. You may not be able to access such fi les. ‥‥‥‥‥‥‥‥‥‥‥‥‥‥‥‥‥‥‥‥‥‥‥‥

4.4.2. Printing at Satellites Laser printers are available in satellite laboratories. You can print out documents from various applications. Educational Computer System printers automatically print out the ECS-ID on the bottom-left corner of the printed document. The number of sheets that can be printed is limited to 200 per year. For more information, refer to "Printing Limitations" in "4.7.1. Limitations on Usage Amounts." The following is the procedure for printing. 1. Select［印刷プレビュー (Print Preview)］ from the application • If no setting are made, printing will be done on both sides menu to confi rm the output results. of the paper. To print only on one side, specify in the page 2. After confi rming the preview, select［印刷 (Print)］to display settings. the printing dialog box. • We ask users to help supply the paper and toner to the 3. Select a printer name such as "prXXY-XXX-JP" (here, X printers in the OSLs and satellite laboratories. Paper and toner represents numbers, and Y represents letters. They differ are managed by each division (mainly department offi ces), so according to the computer room.) go there to get necessary supplies. 4. Click the［印刷 (Print)］ button. • If you fi nd printer failure, contact TAs and the Media Center • If no setting are made, printing will be done on both sides South Building OSL. of the paper. To print only on one side, specify in the page settings. Caution ‥‥‥‥‥‥‥‥‥‥‥‥‥‥‥‥‥

4.4.3. Printing at OSLs Many students use the printers every day and they are Laser printers are also available in OSLs. You can print out important devices, but some use the printers improperly. Please documents from various applications. use good manners when printing. For example, do not print When using printers at OSLs, you need to bring your IC Student many unnecessary pages. Card. ‥‥‥‥‥‥‥‥‥‥‥‥‥‥‥‥‥‥‥‥‥‥‥‥ The following is the printing procedure.

15 5. The "CubePDF" dialog appears, Click " ... " to select the location and name the ﬁ le. Caution ‥‥‥‥‥‥‥‥‥‥‥‥‥‥‥‥‥

Students who are taking courses using the Educational Computer System should keep in mind that if the number of sheets they have printing is over the speciﬁ ed limit, printing will not be executed even if

it is during a class. You should use the printers wisely. ‥‥‥‥‥‥‥‥‥‥‥‥‥‥‥‥‥‥‥‥‥‥‥‥ ※ If you have no IC Student Card. The following is the procedure for printing. 1. Select［印刷プレビュー (Print Preview)］from the application menu to conﬁ rm the output results. 2. Select［印刷 (Print)］to display the printing dialog box. 3. Select a printer name such as "Auth-Free-Printer-XXXX" (here, X represents numbers, and varies according to a terminal room.) 6. Click［変換 (convert)］button. 4. Click the［印刷 (Print)］ button. 7. Conﬁ rm the output.

4.4.4. Creating PDF Files For converting documents such as Word documents into PDF, Caution ‥‥‥‥‥‥‥‥‥‥‥‥‥‥‥‥‥ follow the following procedure. If you want to extract some part of the PDF documents and make a

new PDF fi le, execute the same operation using Adobe Reader. 1. Select［印刷 (Print)］from the application menu. ‥‥‥‥‥‥‥‥‥‥‥‥‥‥‥‥‥‥‥‥‥‥‥‥ 2. Select pages you want to convert. 3. Select "CubePDF" as a printer name. 4.4.5. Using the World Wide Web (WWW) 4. Click "OK" or "Print" button. The button name differs from The World Wide Web is a global information system that applications. (At the fi gure, Word2010 is used.) makes it possible to publish or view various information resources such as text, images, and sound. Now, many individuals and organizations throughout the world provide information through the WWW, and anyone can access this information by using services such as search engines. Usually, information sources on the WWW can be viewed through a web browser. The Educational Computer System uses Microsoft Internet Explorer (IE) and Mozilla Firefox web browsers for Windows 7. To start Internet Explorer, go to [ スタート］→［すべてのプログラム］→［Web 閲覧］→［Internet Explorer］ or click IE icon at desktop. To start Firefox, go to［スタート］→［すべてのプログラム］ →［Web 閲覧］→［Mozilla Firefox］. After starting the web browser, the top page of the IIMC Educational Computer System website will appear. In the [ アドレス (Address)] box, you will see “http://www.iimc.kyoto-u.ac.jp/ ja/services/ecs/". This is referred to as the URL. You can input a URL into the [ アドレス(Address)] box and you will move to the website that you entered. Sometimes you will fi nd a “Link” on a screen that will allow you to jump to another website. By clicking on links, it is possible to view linked websites.

16 4.4.6. Applications Specialized Applications Many convenient applications are installed in the Windows 7 ・Maple：A computer algebra system, facilitating symbolic of the Educational Computer System. These can be executed by mathematics. clicking the [ スタート(Start)] button at the bottom-left corner ・SPSS： Statistical analysis software of the screen, then [ すべてのプログラム (All Programs)], and ・R ： Language and environment for statistic calculation and clicking on the program. graphics Keep in mind that the same applications are not installed on all ・Mandara： Geographical information analysis system software computers. Due to license agreements, some software cannot be installed on all computers. Also, some software is only available Text Editing at certain satellite laboratories. In addition to [ メモ帳 (Notepad)] included with Windows, the The following are some of the software that is available. following software is also installed ・TeraPad ： Standard function Text editor with standard

Microsoft Ofﬁ ce 2010 functions Computer Terminal Services ・Word： Word processing software ・Vim： Windows version of vi ・Excel： Spreadsheet software ・Meadow：Windows version of emacs ・PowerPoint： Presentation software ・秀丸： High-function text editor ・Access ： Database management software ・サクラエディタ： text editor

LibreOfﬁ ce Programming Software ・Writer：Word processing software ・Microsoft Visual C++ Express Edition：C++ development ・Calc： Spreadsheet software environment ・Impress： Presentation software ・Microsoft Visual C# Express Edition：C# development ・Draw： Drawing software environment ・Math： Equation editor ・Microsoft Visual Basic Express Edition：Basic development environment

Linux ・Eclipse：Java development environment ・Vine Linux 6 ・Perl：Perl interpreter ・Python：Python interpreter

Web Browsers ・Ruby：Ruby interpreter ・Internet Explorer ・Firefox Utilities ・Lynx ・Type Trainer：Typing exercise software ・Lhaplus：Compression and decompression Archiving software

Multimedia Software ・IrfanView： Image viewing / editing / formatting software Communication Applications ・Dynamic Draw： Drawing software for creating diagrams ・WinSCP： File transfer software ・Windows Media Player： Audio / Video player ・TeraTerm： Terminal software ・Quick Time：Audio / Video player ・Real Player：Audio / Video player Following applications are installed only PC terminal at the Media Center South Building OSL.

Document Processing Tools Adobe Web Premium CS4 ・pLaTeX, dviout：TeX compiler and viewer ・Adobe Illustrator CS4： Vector graphic software ・GhostScript, GhostView ：PS/PDF printing/ File creation ・Adobe Photoshop CS4： Graphics editing software software ・EasyTeX，TeXworks：Software for simplifying commands and input for TeX ・Adobe Reader ：PDF viewing software ・CubePDF ： PDF creation tool for using virtual printers

17 4.5. What Can We Do Using Linux?

GNOME Terminals A GNOME Terminal is used to send file operation commands such as copy or delete document, to output commands to printers, and execute commands to start various software. To start it, from the top left part of the screen select [アプリケーション( Applications )]→[システムツール( System Tools )]→ [ GNOME 端末 ( GNOME Terminal )].

When using Linux and other software in Windows 7 together, right-click here or click Minimize button in upper right screen.

Computer Terminal Services

emacs This is a representative text editor.

19 In the Educational Computer System, Linux is available in addition to the Windows environment. Using a virtualization Caution ‥‥‥‥‥‥‥‥‥‥‥‥‥‥‥‥‥ software "Oracle VM VirtualBox", it is able to be run Linux on the

Windows environment. This operation will not shut down Windows 7. ‥‥‥‥‥‥‥‥‥‥‥‥‥‥‥‥‥‥‥‥‥‥‥‥ 4.5.1. Start Linux

1. Double-click “Linux” on the Windows 7 4.5.3. Starting GNOME Terminals desktop. You can also start the program To start GNOME Terminal for inputting commands, click by selecting [ スタート(Start)] from the the icon, or [Applications] → [System Tools] → [Terminal]. bottom-left corner of the screen and then [ すべてのプログラム (All Programs)] → 4.5.4. Printing [Linux] → [Linux] → [Vine Linux 6]. When printing a text file such as a paper.txt file, input the following from the GNOME Terminal. 2. After a while, a window shown on the below will appear. Enter lpr paper.txt your ECS-ID in the textbox and click [ ログイン ]. Then, enter It will be output to the printer in the using satellite laboratory, your ECS-ID's password in the form and click [ ログイン ]. For Postscript format ﬁ les (e.g. paper.ps), input the following.

lpr paper.ps If it does not work, input the following.

lpr -P PRXXY-XXX-JP-PS paper.txt X represents numbers, Y represents letters. They vary according to a room. Conﬁ rm the tape which is put on the printer.

Information ‥‥‥‥‥‥‥‥‥‥‥‥‥‥‥

For user authentication with Windows, the expression “log on” is

used and with Linux “log in” is used.

When ﬁ nishing, the expressions “log off” and “log out” are used. For example, you see the character strings, "PR18A-211" on the ‥‥‥‥‥‥‥‥‥‥‥‥‥‥‥‥‥‥‥‥‥‥‥‥ printer. So type the following.

lpr -P PR18A-211-JP-PS paper.txt 4.5.2 Logging Off (Logging Out) From the top left of the screen, select [ システム(System)] → The number of pages printed using UNIX will be counted along [ シャットダウン (Shut Down )]. A window saying " このシステム with the number of pages printed using Windows 7. を今すぐシャットダウンしますか？ (Do you want to shut down (For more information, refer to “Printing Limitations” in “4.7.1. this system right now?)" will appear. Select the rightmost button, Limitations on Usage Amounts .” ) [ シャットダウン (Shut down)].

4.5.5. Using Web Browser. With Linux, fi refox is used as a web browser. To start fi refox, input the following from the GNOME Terminal. fi refox &

20 You can also start ﬁ refox by going to [ アプリケーション

(Applications)] → [ インターネット (Internet)] → [Fx ウェブブラ 4. Confi rm and select USB fl ash drive's name. ウザ (fi refox)]. 5. Waiting for a while, Nautilus the fi le manager window will open and

show the contents in USB ﬂ ash drive automatically.

◆ Removing USB ﬂ ash drive

Right click the USB ﬂ ash drive icon and select [ ドライブの安全な取り出し (Remove)].

※ USB ﬂ ash drive cannot be used on both Windows and Linux at the same time.

4.5.8. Exchanging ﬁ les between Windows 7 and Linux

Caution ‥‥‥‥‥‥‥‥‥‥‥‥‥‥‥‥‥ Both Windows7 and Linux refer mutually through the "Linux" Computer Terminal Services

folder (M:￥ Linux ￥ home) under your "Home Directory" of Keep in mind that if you specify the incorrect access permission on Windows 7(M:). Linux, a fi le may be read or written by another user. (The default setting ◆ Using Windows7 does not allow other users to read or write fi les.) ‥‥‥‥‥‥‥‥‥‥‥‥‥‥‥‥‥‥‥‥‥‥‥‥ Move to M:￥ Linux￥ home [ コンピューター (Computer)] → [Home Directory (M:)] → [Linux] Caution ‥‥‥‥‥‥‥‥‥‥‥‥‥‥‥‥‥ → [home] Be careful when changing the default setting fi les for Linux (these start ◆ Using Linux with a “.” ). The home directory of linux is following line. If you make a mistake with the settings, you may not be able to log in. /home/ecsfsX/ecs/a0XXX/a0XXXXXX In this situation, send the inquiry form from IIMC website (https://www. There is the directory named "Windows" under home directory, iimc.kyoto-u.ac.jp/en/inquiry/). move there and see the fi les under M:￥ Linux￥ home at Windows ‥‥‥‥‥‥‥‥‥‥‥‥‥‥‥‥‥‥‥‥‥‥‥‥ 7.

4.5.6. Using Windows 7 and Linux together In the Educational Computer System, because the use of Caution ‥‥‥‥‥‥‥‥‥‥‥‥‥‥‥‥‥ virtualization software, you can treat Linux like any other Files that contain Japanese characters in the ﬁ le name from Windows application windows. You can also return Windows clicking 7 may have a ﬁ le name containing numbers or letters in UNIX. Minimize button in upper right screen. Keep in mind that for text file Kanji character codes and linefeed

codes, shift JIS code / CR + LF is used for Windows 7, and in Linux, UTF-

4.5.7. Using USB ﬂ ash drive at Linux 8/LF is used. To access files at USB flash drive from Linux, follow the Use the nkf command to conﬁ rm the Kanji code. following steps. Example: nkf -g foo.tex

◆ Connecting USB fl ash drive UTF-8 (This indicates that the Kanji code for the fi le foo.tex is UTF-8 code.) 1. Connect the USB fl ash drive to an USB port. If it is already connected, remove it and connect it again. ‥‥‥‥‥‥‥‥‥‥‥‥‥‥‥‥‥‥‥‥‥‥‥‥

2. Automatic Start window will appear at Windows7, ignore this In the following site, you see the list of applications available for window and not to click. Linux in the Educational Computer System, and Use of Linux. "http://www.iimc.kyoto-u.ac.jp/en/services/ecs/terminal/use/ 3. At Virtual Box, Right click the icon at right bottom of the window. linux.html"

21 4.6. Using USB Devices 3. Select the USB device that you want to disconnect. 4.6.1. Using USB Devices You will see the following message indicating that you can now safely disconnect the USB device. Remove the USB device from USB (Universal Serial Bus) is one of the standards for the USB port. transferring data between computers and peripheral devices. By using devices compatible with USB, you can store large amounts of data to external storage devices easily and to read various types of removable disks. This section will explain how to use plug and play (no driver installation needed) Windows 7 compatible USB devices to store large amounts of data. This is the basic usage method for any USB device. If you have Most plug and play type USB devices have the same operation any questions about the USB device you are using, refer to the method. manual for the USB device.

4.6.2. Connecting Devices to USB Ports Caution ‥‥‥‥‥‥‥‥‥‥‥‥‥‥‥‥‥

You can connect devices to the USB ports on the front of the ・ Keep in mind that you may not be able to use USB flash memory computer terminal. devices with some Educational Computer System computer terminals that have security protection. ・ You are responsible for problems with any USB device you bring. ・ Some USB devices require drivers to be installed on the computer.

However, it may not be possible to install the drivers for your device. ‥‥‥‥‥‥‥‥‥‥‥‥‥‥‥‥‥‥‥‥‥‥‥‥ ﬂ ash drive USB

4.6.4. Using USB Flash Drive USB ﬂ ash drives are small drives that can store large amounts of data, and they are relatively inexpensive. It is recommended that you use USB flash drive for external storage with Educational Computer System computer terminals.

注意 ‥‥‥‥‥‥‥‥‥‥‥‥‥‥‥‥‥‥‥

Many people forget to remove their USB ﬂ ash memory devices. This

can cause loss of data and may result in information leakage. ‥‥‥‥‥‥‥‥‥‥‥‥‥‥‥‥‥‥‥‥‥‥‥‥

After connecting a device to the USB port, waiting a while. A window like upper fi gure appears automatically. 4.6.5. Borrowing USB Devices You can borrow image scanners connecting to USB ports at 4.6.3. Disconnecting Devices from USB Ports the Media Center South Building OSL. These can be used for scanning photo and documents so that you can import them to a When you have fi nished using a USB device, do not immediately computer. If you want to borrow a scanner, ask TAs on the east disconnect it from the USB port. This may cause problems with side of OSL. You can also ask TAs to borrow USB fl ash memory the USB device or the data. To disconnect a USB device after you drives and card readers for SD cards and Memory Sticks. have fi nished using it, execute the following procedure.

1. Confirm the name of the USB device that you want to 注意 ‥‥‥‥‥‥‥‥‥‥‥‥‥‥‥‥‥‥‥ disconnect. Open [ コンピューター(Computer)] to conﬁ rm this. These loaned items are shared by others. Please, be sure to return the item quickly so that others can use. 2. Click this icon on the right side of the task tray. In addition, lending USB ﬂ ash memory is not allowed to bring back to home. Please return it after you use. ‥‥‥‥‥‥‥‥‥‥‥‥‥‥‥‥‥‥‥‥‥‥‥‥

22 4.7. Requests to Users This website shows users how to register the ECS-IDs and The Educational Computer System is provided for educational provides other important notiﬁ cation such as system outage. It purposes at this university. Therefore, it should be used also contains documents that show how to use various services, appropriately. a user support FAQ (Frequently Asked Questions) page, and an Equipment and the budget for the Educational Computer inquiry form. System are limited, and it is shared by many users. As a result, the following limitations have been set for usage. 4.7.3. Rules for OSLs and Satellite Laboratories OSLs and satellite laboratories are used by many people. All 4.7.1. Limitations on Usage Amounts users should cooperate with each other so that it can be used properly. Please observe basic manners such as being quiet and ◆ Limitations on Printing give your seat others when OSLs and satellite laboratories are Users are limited to printing 200 sheets per year. Counting crowded. starts from April 1st and ends March 31st. If you click “Usage You are not allowed to bring food or drinks into OSLs and

Information” on the desktop of an Educational Computer Computer Terminal Services satellite laboratories, and you are not allowed to use erasers. System computer terminal, you will be able to see the number These rules are designed to prevent damage to the computer of sheets you have already printed and your file and e-mail terminals. usage amounts. Many users may use the printers. Therefore, take others into 4.7.4. Operation Rules at Satellite Laboratories consideration and try to minimize your printer usage time and number of pages you print. Open hours and user conditions differ according to the Information about using printers effectively is available from department where the satellite laboratory is located. For more the Educational Computer System. details, please ask each department. http://www.iimc.kyoto-u.ac.jp/en/services/ecs/printer/support/ printips.html

◆ File and Limitations Each user may store up to 300MB of files (stored in My Documents). If you click “Usage Information” on the desktop of an Educational Computer System computer terminal, you will be able to see your fi le usage amounts. If you greatly exceed these limitations, you may be prohibited from using the system. Please use USB Flash memory devices to store fi les that are over your limited amount, or to move fi les from the computer terminals to your own computer.

◆ Multiple Logon Prohibited Due to security reasons, logging on to multiple computer terminals at the same time is prohibited.

4.7.2. Information about the Educational Computer System Information about the Educational Computer System is provided at the following website. http://www.iimc.kyoto-u.ac.jp/en/services/ecs/