Request for Tender: Redevelopment Plan for Ministry Offices for Governement

Request for Tender REDEVELOPMENT OF PLAN FOR MINISTERY OFFICES FOR SOLOMON ISLANDS GOVERNMENT

Issue date: 2nd December 2019 Questions due: 12th December 2019 Closing date: 17th December 2019

SIRF is supported by the Australian Government and managed by Cardno Request for Tender: Redevelopment Plan for Ministry Offices for Solomon Islands Governement

This Request for Tender contains the following sections:

1 Tender Particulars ...... 3 2 Tender Selection Process ...... 4 Annex 1: Scope of Services ...... 6 Annex 2: Tender Application Form ...... 16 Annex 3: Project Experience Form ...... 17 Annex 4: Team Composition and Curriculum Vitae (CV) ...... 18 Annex 5: Commercial Proposal Template ...... 19 Annex 6: Proposal for structure and delivery of outputs ...... 21

Request for Tender: Redevelopment Plan for Ministry Offices for Solomon Islands Governement

1 Tender Particulars Project name: Solomon Islands Resource Facility

Tender name: Redevelopment Plan for Ministry Offices for Solomon Islands Governement Closing time: 4pm, time, 17th December 2019

Registration: Potential bidders should register their interest by email to [email protected]. Any updates to the tender documents or answers to questions will be sent to all registered bidders.

Questions Potential bidders may submit questions by email to [email protected]. Any answers to questions will be sent to all registered bidders.

Submission method: By email to [email protected]; or by delivery of a hard copy to the SIRF Tender box.

Contracting entity: Cardno Emerging Markets (Australia) Pty Ltd (Cardno) is the company that manages SIRF. Cardno's Company Haus registration number is 201515684.

Tender Validity: Tenders will be valid for at least 30 days after the closing time.

The anticipated timeline for the tender process is as follows. We may alter any of these dates at our discretion. Tender release 2 December 2019

Last date for questions to be submitted 12 December 2019

Close of tender 4pm, Honiara time, 17 December 2019

Review of tenders 18 December 2019

Award of tender 20 December 2019

Contracting 6 January 2020

Commencement date 20 January 2020

End date 08 May 2020

At any time, SIRF/Cardno reserves the right to: (a) terminate this Request for Tender or cease to proceed with this procurement process; (b) change the structure and timing of the procurement process; (c) vary or extend any time or date in this Request for Tender; (d) require additional information or clarification from any tenderer or provide additional information or clarification; (e) negotiate with one or more tenderers; (f) call for new tenders; (g) reject any tender received after the closing time; Request for Tender: Redevelopment Plan for Ministry Offices for Solomon Islands Governement

(h) reject any tender that does not comply with the requirements set out in this Request for Tender; and (i) terminate negotiations with any applicants at any time for any reason.

Conflict of Interest Tenderers must provide details of any circumstances or relationships that constitute, or may constitute, a conflict or potential conflict of interest regarding this application, or any obligations under any formal agreement with the Solomon Islands Resource Facility, Cardno Emerging Markets, or the Department of Foreign Affairs and Trade.

2 Tender Selection Process

SIRF will evaluate tenders on the basis of the tenderer’s technical capability and price. Achieving value for money is a critical consideration for the achievement of DFAT’s strategic objectives. It is a requirement under the Public Governance, Performance and Accountability Act (2013) and the Commonwealth Procurement Rules. SIRF will undertake an overall evaluation of Value for Money taking into consideration: (a) A technical evaluation; (b) A commercial evaluation; (c) Any other matters that DFAT and SIRF considers relevant, including but not limited to cost/benefit analyses, whole of life costing, program resourcing and other factors relevant to the suitability, capacity and qualifications of a Potential Supplier to deliver the Services. SIRF will convene an Selection Panel to undertake the value for money evaluation.

In the technical proposal Tenderers should address the criteria listed below. The weightings for each section is alos listed.

Evaluation Criteria Weighting Technical Proposal 70% • Demostrated knowledge with a minimum of ten (10) years’ experience in undertaking urban design planning and architectural or urban planning management projects, preferably within a Pacific Islands context. Evidence of at least three (3) 30% similar projects that have been completed in the last ten (10) years.

• Lead consultant to hold PhD or Masters level qualification in Civil Engineering, Architecture or urban planning, land 25% management or similar field.

• Excellent communication, consultation and reporting writing skills including stakeholder engagement and cross-cultural skills. 15% Proficiency in English language – written and spoken. Financial Proposal 30% Tenderers are required to provide a quotation for undertaking the design plan work The quotation should be comprised of: - Adviser fees for each position in the team, or if you are applying as an expert, please provide the specified fee Request for Tender: Redevelopment Plan for Ministry Offices for Solomon Islands Governement

- Contractor mangagement fee (if applicable) - Reimbursable costs including any associated travel, accommodation and communication costs

Corporate Capability and Technical Capability will be scored by the a selection panel on the basis of the information contained in the Application Form and any requested supporting documentation provided in the tender. The panel may seek further information to support their assessment by requesting additional documents, conducting interviews with tenderers or contacting referees. Technical proposals are limited to five (5) A4 pages plus a cover page with the Tenderers nominated contact person and their contact details. In addition Tenderers should also complete the Tender Application Form (attached) and provide three examples of current or previous activities which highlight their ability to perform the require services. Each example is limited to one (1) A4 page and should be in the format provided. Tenderers should use the commercial proposal template provided. Tenderers commercial proposal will be assessed as part of the Value for Money evaluation.

Request for Tender: Redevelopment Plan for Ministry Offices for Solomon Islands Governement

Annex 1: Scope of Services

Scope of Services – CONCEPT PAPER: Staged Redevelopment Plan for Ministry

Offices for the Solomon Islands Government

Background The Solomon Islands Government comprises 23 Ministries, each of which is supported by offices and other workspaces with public servants to carry out the mandated roles of these Ministries. Approximately 6,400 public servants are based in Honiara1. Originally, the Ministries were all located on government-owned land, with headquarters mainly in the Point Cruz area of Honiara. As time went on, many of these Ministries outgrew their limited floor spaces, and the supply of government land likewise diminished. Many Ministries have partially or entirely relocated their headquarters to privately rented office space, and some Ministries are now physically fragmented due to the unavailability of sufficient office space for entire Ministries. The Solomon Islands Government is spending almost $30 million2 per year on private office and warehouse rentals rather than constructing sufficient office space on government-owned land.

The first 100 days policy of the Democratic Coalition Government for Advancement (DCGA) government led by Prime Minister Manasseh Sogavare lists “transforming and modernisation of Honiara City and Provincial capitals through PPP financing” as one of the priorities of the Office of the Prime Minister and Cabinet. The redevelopment of government offices in Honiara will be a key element to achieve this goal for the national capital. Purpose The government’s intention and main objective for a staged redevelopment plan is to; 1) systematically re-consolidate most national government offices from their current fragmented locations into more central locations on government-owned land in and near the Honiara Central Business District (CBD) at Point Cruz and to also assess current offices of ministries that have permanent locations outside the immediate CBD area with regards to their future plans, appropriateness of current locations in relation to future growth. 2) incorporate new headquarters for several government Ministries and also permanent offices for several other entities including the Parliamentary Entitlements Commission, the Political Parties Commission, the Anti-Corruption Commission, Trade Disputes Panel, Parole Board and other statutory bodies that are currently lacking permanent, government-owned office and meeting spaces. Opportunities for Public Private Partnerships (PPP) will be explored to partially fund this plan, and this could include discounted or free long-term leases to or by

1 Figure sourced from Ministry of Public Service. 2 Figure sourced from Ministry of Lands, Housing & Survey (Government Housing Division). Request for Tender: Redevelopment Plan for Ministry Offices for Solomon Islands Governement

government or granting of strata titles over parts of new buildings to commercial operators in return for them developing or funding entire government buildings. 3) incorporate a staged approach to enable some government Ministries to move from their present locations to the first stage of new developments and then to redevelop those vacated sites in subsequent stages.

4) assist the provinces to develop new office complexes, to consolidate provincial government services in single, central locations with spaces for central government entities that are located in the provinces. This work will involve provincial centres for Province in Auki, in Lata and in the new mainland township near Taro Island in the first instance with the view to expanding the exploratory phase to other provincial centres soon after.

To date, many SIG Ministries have prepared their redevelopment plans in isolation to each other. There has been no attempt until now, to encourage a coordinated approach to redeveloping government land for all Ministries. Some government-owned land can be developed to house multiple Ministries. A few Ministries are situated outside of the CBD / Point Cruz area, and likely remain so for the foreseeable future (e.g. MCA at Henderson Airport, RSIPF and Correctional Services at Rove, MHMS near the hospital / No.9). Other Ministries are located in recently built complexes on government- owned land at the CBD (e.g. MoFT, MDPAC). Some Ministries are partially on government-owned land (in new or old buildings) and partially renting private premises. Some Ministries already have plans for redevelopment; however, this concept requires a whole re-thinking of individual ministry proposals that had been unfunded over the years. Basically, it is time the government thinks of ‘whole of government solutions to office spaces’ rather than continuing the individual ministry initiatives. Government Ministries and the approximate number of officers involved currently are listed at Appendix A. The land areas available are shown on the maps at Appendix B, and the private rentals this concept is seeking to ultimately eliminate by the construction of new government buildings is listed at Appendix C. A short summary on the locations and their intention are summarised below. Ministry of Agriculture and Livestock (MAL) Ministry is fragmented, renting 3 separate premises plus one office on government land. Intention to take over and possibly relocate to the former Taiwan Technical Mission farm needs to be thought through deeply given this new initiative. Having the extension part of the ministry and perhaps livestock at the TTM would appear excellent – but perhaps headquarter function could still be in close proximity to all other HQs in CDB.

Ministry of Communications and Aviation (MCA) Located at Henderson Airport and currently has no plans to move from this location. The newly established Solomon Islands National Airport Authority will take on much of MCA’s civil aviation Request for Tender: Redevelopment Plan for Ministry Offices for Solomon Islands Governement related role, which could result in the remaining MCA functions relocating to the CBD in future for ease of business.

Ministry of Commerce, Industry, Labour and Immigration (MCILI) Ministry is systematically renovating its old HQ building, parts of which had been declared unsafe due to suspected asbestos contamination. Some staff are currently in rented office space (Mokolo building) while renovations take place. Intention is to demolish the Companies building in the front of the HQ but no plans as yet. Also renting office space for Trade Disputes Panel.

Correctional Services (CS) To remain at Rove.

Ministry of Culture and Tourism (MCT) Corporate Services and Tourism currently renting at ; Culture division based on government land at the national museum. Archives on government land. No current plans for redevelopment.

Ministry of Education and Human Resource Development (MEHRD) (including TS / Teaching Services Division) Currently fragmented in three rented office spaces including for universities. No base on government land apart from the Teaching Services Division, scattered throughout various schools.

Ministry of Environment, Climate Change, Disaster Management and Meteorology (MECDM) NDMO and Meteorology located at Vavaya Ridge on government land. HQ / Corporate Services in private rented office below Parliament hill. Approved building plans for a new HQ / Corporate Services on government land at Vavaya Ridge adjacent to office of the Opposition, but funding not secured yet. The NDMO office is currently located at , opposite the National Medical Stores.

Ministry of Finance and Treasury (MoFT) Based in new buildings at Point Cruz and Lengakiki and will remain in these locations. However, they are looking to relocate respective HQs of Customs and IRD to new rented spaces in the near future.

Ministry of Fisheries and Marine Resources (MFMR) Located along the Kukum Highway opposite the Solomon Islands National University, Kukum campus and intends to expand to adjacent land to the east.

Ministry of Foreign Affairs and External Trade (MFAET) Request for Tender: Redevelopment Plan for Ministry Offices for Solomon Islands Governement

Renting private office space (Melanesia House) at Town Ground / Rove. Australian Government has committed to supporting the build of a new joint OPMC and MFAET complex, in particular by working on an initial design for a new, modern building. The intended site is in front of the existing OPMC complex.

Ministry of Forestry and Research (MFR) Occupying government-owned land at Lengakiki but buildings very old. No current plans for redevelopment. Option of relocating to CBD would provide relief in the search for land to build official residences for Chief Justice, or deputy Prime Minister or Constitutional post holders.

Ministry of Health and Medical Services (MHMS) Located at Chinatown and will remain in this location, although site may be re-developed and specific land uses may change for example to remove residential compound and make more efficient use of the space for office developments.

Ministry of Home Affairs (MHA) Renting three commercial spaces including an office and warehouse for the Solomon Islands Electoral Commission (SIEC) and one for their HQ. No presence on government-owned land.

Ministry of Infrastructure Development (MID) Located at Mataniko River and will remain in this location.

Ministry of Justice and Legal Affairs (MJLA) (including NJ / National Judiciary) HQ located in the relatively new Kalala House on government-owned land at Point Cruz, shared with MPNSCS HQ. Registrar General’s office located in the MLHS HQ building. AG’s Chamber renting at Plaza, with approved building plans to develop on government land at Town Ground but funding not yet secured. DPP and Public Solicitors office in rented space (Placemakers building). National Judiciary located at the High Court. There is a development proposal for a new building at Parcel 191-014-127 to house some, but not all of the arms of MJLA, and this should be reviewed with a view to including the entire Ministry including the National Judiciary and Magistrate’s Court in a Justice Precinct concept. This will also free up the current Magistrate’s Courts area for another multi- rise office complex or commercial building following the relocation of the Magistrates Courts to the new Justice Precinct.

Ministry of Lands, Housing and Survey (MLHS) HQ in old building on government-owned land at Point Cruz. Plans for redevelopment of the HQ on the same site were produced several years ago but funding has never been secured.

Ministry of Mines, Energy and Rural Electrification (MMERE) Request for Tender: Redevelopment Plan for Ministry Offices for Solomon Islands Governement

Occupying government-owned land at Lengakiki but buildings very old. No current plans for redevelopment

National Parliament (NP) National Parliament occupying government-owned land at Vavaya Ridge. Land that used to be occupied by the Parliament rest house is available for redevelopment. A multi-story building of up to 9 floors has been floated and has support from the National Parliament Office with the idea being that the top 3-4 floors belong to National Parliament with direct access from the current National Parliament and from the ground floor, and the rest of the floors to be for government ministries.

Ministry of National Planning and Development Coordination (MNPDC) Located in new complex at Point Cruz and will remain there.

Ministry of Traditional Governance, Peace and Ecclesiastical Affairs (MTGPEA) Renting office space at Advance Technology building in Point Cruz. No base on government-owned land.

Office of the Prime Minister and Cabinet (OPMC) Old HQ on government-owned land plus rented office spaces to the rear towards the Coconut Café; at Rifle Range (for the Parliamentary Entitlements Commission); and at the Post Office (for the Office of the Registrar of Political Parties). Shortly OPMC will rent commercial space for the Anti-Corruption Commission. The Australian Government has committed to supporting the build of a new joint OPMC and MFAET office complex, in particular by working on an initial design for a new, modern building. The intended site is in front of the existing OPMC complex. The new building is intended to accommodate all the entities named above that are currently occupying rented office spaces.

(Ombudsman’s Office (OO) Located in a relatively new office complex on government land at Point Cruz, and will remain in this location, although the concept of developing a complex to house all the integrity institutions should be considered.

Ministry of Police, National Security and Correctional Service (MPNSCS) HQ located in the relatively new Kalala House on government-owned land in Point Cruz, shared with MJLA HQ. This site could be redeveloped in some later stage. Looking into the next 20 years, the MPNSCS will require additional space for its headquarters. Rove precinct is already overcrowded police HQ at Kalala House. The site next to the Central Police Station could be explored for a multi- floor headquarters for the MPNSCS.

Ministry of Provincial Government and Institutional Strengthening (MPGIS) Renting office space at City Centre building in Point Cruz. No base on government-owned land. Request for Tender: Redevelopment Plan for Ministry Offices for Solomon Islands Governement

Ministry of Public Service (MPS) Occupying a new HQ building on government-owned land in Point Cruz. IPAM currently in rented office space at Town Ground and intending to construct a new training-oriented building facility on government-owned land next to MPS HQ but funding not yet secured for this development.

Royal Solomon Islands Police Force (RSIPF) Located on government-owned land at Rove and will remain there for the foreseeable future. However, a multi-floor police headquarters building would offer good potions in future for the RSIPF HQ functions to possibly relocate to.

Ministry of Rural development (MRD) Renting office space at Advance Technology building in Point Cruz. No base on government-owned land.

Auditor General (AG) Occupying a building on government-owned land in Mud Alley, Point Cruz.

Governor General (GG) Located at Kola’a Ridge on government-owned land and will remain there.

Ministry of Women, Youth, Children and Family Affairs (MWYCFA) Renting office space at City Centre building, Point Cruz. Intention to develop land opposite Coral Sea Resort but no plans prepared yet and no funds committed. The proposed design of the new MWYCFA office may need to be reconfigured to accommodate this new office design arrangement – a multi- floor configuration with possibly a ‘one-stop-shop’ on the ground floor that includes space for youth health and counselling, locating a joint office for the youth at work and the young entrepreneurs council, youth employment centre, covered stalls for youth entrepreneurs etc. It also needs to be designed as a ‘sure-stop for cruise-tourism destinations in Honiara’ – so must provide what tourists look for – nice coffee shop and handicrafts, cultural things. Offices can be upstairs. Of the above list, some of these other Ministries have divisions that are renting private office spaces, and the redevelopment works must consider best long-term options for government.

Request for Tender: Redevelopment Plan for Ministry Offices for Solomon Islands Governement

Scope of Work The scope of work will be based on the methodology outlined below and will include: a) Determine the site suitability of government-owned land in and near the Honiara CBD and Provincial centres at Auki, Lata and Taro for redevelopment, considering access requirements, availability of services, buildable land areas, Local Planning Scheme controls and guidelines, and the general risk of natural hazards including earthquakes, flooding, storm surge, and tsunamis.

b) Prepare a redevelopment plan aimed at consolidating Ministry offices in and around the Honiara CBD, Auki, Lata and Taro, including consideration of site-specific intentions: i) The confirmed details of Stage 1 of this project, incorporating the design of a new building in the OPMC precinct, to house OPMC and MFAET; ii) The development of a Justice Precinct centred on the High Court and incorporating the land currently housed by MJLA / MPNSCS HQ and Parcel 191-014-127; iii) An initial viability assessment of an approximately 9-storey building at Parcel 191- 020-103 incorporating at least 3 floors for the NP an upper floor level, a walkway bridges across to Parliament House and at least 5 floors for government offices; iv) The development of a convention centre with seating capacity of up to 400, supported by break-out rooms, smaller conference / consultation rooms, kitchen and dining facilities, at the “SMI land” (Parcel 191-014-038 owned by Solomon Islands National Provident Fund); v) An assumption that Parcels 191-020-084 and 191-020-085 at the base of Parliament hill will be resumed for public purposes, to allow greater scope for government office developments in this area. This will increase the footprint of the area currently occupied by the Ombudsman’s office and the LCC should it become viable to construct a multi-floor office complex to house all Integrity Institutions, Commissions and Trade disputes panel with several dedicated and shared meeting rooms in one location – the Integrity House; vi) Intentions of various Ministries currently located outside the immediate CBD precinct to develop at specific locations noted in Section C above; vii) Explore the potential to redevelop the Malaita Provincial Government offices on Public Service zoned land in Auki into a multi-floor complex that can accommodate ’s needs and also has capacity to house National Government Ministry offices; viii) Explore the potential to redevelop the Temotu Provincial Government offices on government or Public Service zoned land in Lata into a multi-floor complex that can accommodate Temotu Province’s needs, has capacity to house National Government Ministry offices and also have space for commercial rentals; Request for Tender: Redevelopment Plan for Ministry Offices for Solomon Islands Governement

ix) Explore the potential to develop a new Choiseul Provincial Government office on Town Centre Core zoned land on the Choiseul Bay Township Local Planning Scheme; x) Scope potential of constructing 2 – 3 multi-floor complexes in other government land at or close proximity to the CBD for commercial rental purposes noting that the initial focus is to design and build office complexes for government ministries and institutions in the first instance (possibly 4 – 6 multi-floor complexes) including the concept of a UN House to be funded through rentals from UN agencies located in Honiara; xi) Consider some open spaces / recreational spaces in between new office complexes and all complexes must incorporate car parking space planning; xii) The opportunities for Public Private Partnerships (PPP) funding, to reduce the burden of construction to SIG – examples could include private / commercial developments on the lower floors and government offices on the upper floors, with reduced or no rents payable for the commercial sections in exchange for funding the construction; xiii) Opportunities to use the Strata Titles Act in PPPs such as the offer of separate fixed term estates for private / commercial sections of buildings. c) Determine the stages of redevelopment in consideration of the need to develop new offices to relocate some Ministries from their current locations before those sites can subsequently be redeveloped in a staged manner, and an estimate of the minimum timeframe that all stages can be completed by, assuming availability of land and funding. It is anticipated that many of the existing government buildings will be progressively demolished to make way for redevelopment as current occupants are relocated into new offices as this project progresses. For instance: i. The current OPMC office will be demolished to make way for another new multi- floor office complex when the new joint office for OPMC and MFAET is completed and occupied. ii. The current MLHS and possibly MCILI will be demolished to make way for other new Multi-floor office complexes (including availing some additional land to accommodate the new concept of the Justice precinct) when the new 9-floor office complex at the old Parliament Rest-House site is completed and these ministries plus MAL shift to occupy some of the bottom 6 floors (as the top 3 floors will be for the national Parliament). iii. The Kalala house can be redeveloped into another multi-floor office complex following the relocation of the MPNSCS HQ and the MJLA HQ to the new Justice Precinct.

Request for Tender: Redevelopment Plan for Ministry Offices for Solomon Islands Governement

Expected Output

The Architectural, Urban design or Engineering firm is expected to deliver the following outputs:

a) Submit a draft redevelopment plan by or no later than 8 May 2020 with consideration of the necessary floor space requirements based on:

i) The numbers of Honiara-based public servants in each Ministry intended to be located in the Honiara CBD area, and the typical average office floor space requirements per officer for public buildings;

ii) Future office space requirements of each Ministry, assuming growth in the number of public servants at approximately 20 per cent over the next 30 years;

iii) The opportunities to construct surplus office space not immediately required by the Solomon Islands Government, which can be made available for rent by regional and international agencies;

iv) Car parking requirements3 to be accommodated on-site in all cases, including basement level car parks and using the road reserve for visitor / customer parking where appropriate.

The draft redevelopment plan shall include:

i) The extent of building envelopes / outlines, i.e. building footprints and heights;

ii) Basic elevation plans presented as perspective drawings including a 3-D fly-through animation of Point Cruz;

iii) A report outlining results of consultations held with local service providers, indicating the availability of services to the site, including any issues that may hinder the proposed developments.

Feedback will be provided by the Chief Technical Adviser / Commissioner of Lands to the Contractor within one week of the receipt of the draft redevelopment plan. The Contractor will then have a further three weeks to respond to the feedback in the submission of a final redevelopment plan.

Reporting Lines and Performance Management

The principal responsibility for managing this work resides with the Chief Technical Adviser / Commissioner of Lands (Acting). The Contractor will be required to work closely with the Ministry of Lands, Housing and Survey and the Office of the Prime Minister and Cabinet who will monitor and assess performance and delivery of outputs in accordance with this Scope of Service. The Contractor will report to the Facility Manager, SIRF for contractual matters. Qualification and Experience The Architectural, urban design and engineering firm must have the necessary personnel with knowledge and experience in civil engineering and urban design with expertise in urban design and

3 Assume car parking requirements as 1 space per 5 officers, which includes consideration of customer parking requirements. Request for Tender: Redevelopment Plan for Ministry Offices for Solomon Islands Governement planning, architecture and survey and stakeholder engagement. On the basis of past experience and handling similar types of projects, the following are the minimum qualifications and experience expected of the consultants: • Minimum of ten (10) years’ experience in undertaking urban design planning and architectural or urban planning management projects, preferably within a Pacific Islands context. Evidence of at least three (3) similar projects that have been completed in the last ten (10) years.

• Lead consultant to hold PhD or Masters level qualification in Civil Engineering, Architecture or urban planning, land management or similar field.

• Excellent communication, consultation and reporting writing skills including stakeholder engagement and cross-cultural skills. Proficiency in English language – written and spoken.

Solomon Island Resource Facility (SIRF)

Cardno has been engaged by DFAT to manage the Solomon Islands Resource Facility (SIRF). SIRF is an integrated facility that delivers both Technical Assistance and Deployee Support Services, in Solomon Islands. The facility:

o Conducts procurement and contract management of technical assistance and supports performance management;

o Provides support for Australian Government’s deployees and technical advisers; and o Undertakes financial management and reporting including monitoring and evaluation of the Facility. The Facility is a critical source of operational support to DFAT, Programs and Technical Advisers (TA) as they attempt to navigate a shifting operating context, consolidate previous achievements while also prioritising new ways of working to ensure Australia’s assistance better achieves service delivery impact.

Other Information:

Amendments to the Scopes of Services and may be made during the period of the engagement as required, in consultation with DFAT, MFAT and the successful tenderer. All personnel must abide by Cardno’s Code of Conduct, DFAT’s policies in relation to Child Protection; Environmental and Resettlement safeguards; Gender Equality; and Disability.

Request for Tender: Redevelopment Plan for Ministry Offices for Solomon Islands Governement

Annex 2: Tender Application Form

Company Details

Company Name

Company Registration Number

Tax Identification Number

Please attach the following documents:

Attached? Document If not attached, explain why not (tick if yes) Company Registration Certificate ☐

Current certificates of insurance for ☐ Workers’ Compensation Current certificates of insurance for ☐ Public Liability. This insurance should be for a minimum of SBD10,000,000 (AUD1.67M)

Response to key selection criteria:

Key Selection criteria Response Demostrated knowledge with a minimum of ten (10) years’ experience in undertaking urban design planning and architectural or urban planning management projects, preferably within a Pacific Islands context. Evidence of at least three (3) similar projects that have been completed in the last ten (10) years.

Lead consultant to hold PhD or Masters level qualification in Civil Engineering, Architecture or urban planning, land management or similar field.

Excellent communication, consultation and reporting writing skills including stakeholder engagement and cross-cultural skills. Proficiency in English language – written and spoken.

Annex 3: Project Experience Form

Annex 3: Project Experience Form

Project:

Client:

Client contact Client phone person

When did When did the the services services end? start?

Approximate total value of the ☐ Less than $100,000 services ☐ $100,000 – $500,000 ☐ $100,000 – $1,000,000 ☐ More than $1,000,000

Write a description of the services here:

Annex 4: Team Composition and Curriculum Vitae (CV)

Annex 4: Team Composition and Curriculum Vitae (CV)

Name of Staff Firm Area of Expertise Position Assigned Task Assigned

CVs for Proposed Professional staff (key staff only)

1. Name of Staff [Insert full name corresponding to table above]:

2. Education [Indicate college/university and other specialised education of staff member, giving names of institutions, degrees obtained, and dates of obtainment]:

3. Membership of Professional Associations:

4. Other Training [Indicate significant training since degrees under 5 - Education were obtained]:

5. Countries of Work Experience: [List countries where staff has worked in the last ten years]:

6. Languages [For each language indicate proficiency: good, fair, or poor in speaking, reading, and writing]:

7. Employment Record [Starting with present position, list in reverse order relevant employment held by staff member, giving for each employment (see format here below): dates of employment, name of employing organisation, positions held.]:

From [Year]: To [Year]:

Employer: Positions held: Annex 5: Commercial Proposal Template

Annex 5: Commercial Proposal Template

1. Tenderers must submit a Financial Proposal in the format provided below. 2. The rates shall be inclusive of all costs including general administration costs, travel, accommodation, materials, transport, overheads and profit. 3. The Financial Proposal must be expressed in Solomon Islands Dollars (SBD) or Australian Dollars (AUD). If Australian dollars are used a standard AUD/SBD exchange rate of 1 AUD = 5.5 SBD should be applied. Any escalators, foreign exchange rate variations, or other price risks, must be built into the fixed price proposal. 4. The Financial Proposal will be prepared free of taxes. The Tenderer is required to determine their own company tax liabilities for this assignment, based on their own company status with regard to undertaking a consultancy in the Solomon Islands. If taxes are payable the Tenderer will be required to provided evidence for the requirement to pay those taxes. Table 1 Deliverable fee The Tenderer is required to provide lump sum costs for each deliverable. The deliverable fees shall be paid in the form of Milestone Payments as per the schedule in the table below, following Cardno’s written acceptance of the satisfactory completion of the identified deliverables.

Maximum Output Estimated Delivery Date Amount Payable

Submit a draft redevelopment plan with consideration of the No later than 8 May 2020 necessary floor space 5th Jun 2020 - The Contractor will then have a further three weeks to respond to the feedback in the Submission of the final redevelopment plan submission of a final redevelopment plan.

Total Price Proposal (excluding GST)

Table 2 Reimbursable travel expenses Cardno shall reimburse the Contractor at actual cost up to the maximum payable limit for Travel Expenses the following items: (a) Airfares: reimbursed at economy class. Any travel undertaken at cheaper rates (e.g. discount fares) does not entitle the Supplier to reimbursement of the cost of any higher class of travel. Travel must be via the most direct and cost-effective route. Boarding passes are to be submitted with invoice; (b) Hotel Accommodation: reimbursed at actual cost incurred. Receipts are to be submitted with invoice; (c) Travelling allowance: an agreed daily rate an agreed daily rate towards the cost of meals and incidentals; and (d) Compulsory Arrival and Departure Taxes, Visas and Travel to and from Airport (e.g. taxis): reimbursed at reasonable cost upon production of receipts.

Item Item No of units Cost per unit (AUD) Maximum Payable (AUD) 1 Airfares (return) 2 Hotel Accommodation per night 3 Travel allowance 176 4 Travel to/from airport Total (excluding GST)

Table 3 Total Price Proposal Annex 5: Commercial Proposal Template

Item Price

(A) Deliverable price

(B) Reimbursable travel expenses

Total Price Proposal (excluding GST)

Annex 6: Proposal for structure and delivery of outputs

Please describe how your company will structure and deliver the outputs described in the Scope of Services:

Output Methodology/approach Time allocation

As at 21 December 2016