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Request for Tender: Redevelopment Plan for Ministry Offices for Solomon Islands Governement

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Request for Tender: Redevelopment Plan for Ministry Offices for Solomon Islands Governement Request for Tender: Redevelopment Plan for Ministry Offices for Solomon Islands Governement Request for Tender REDEVELOPMENT OF PLAN FOR MINISTERY OFFICES FOR SOLOMON ISLANDS GOVERNMENT Issue date: 2nd December 2019 Questions due: 12th December 2019 Closing date: 17th December 2019 SIRF is supported by the Australian Government and managed by Cardno Request for Tender: Redevelopment Plan for Ministry Offices for Solomon Islands Governement This Request for Tender contains the following sections: 1 Tender Particulars ........................................................................................................................... 3 2 Tender Selection Process ............................................................................................................... 4 Annex 1: Scope of Services .................................................................................................................... 6 Annex 2: Tender Application Form ........................................................................................................ 16 Annex 3: Project Experience Form ........................................................................................................ 17 Annex 4: Team Composition and Curriculum Vitae (CV) ...................................................................... 18 Annex 5: Commercial Proposal Template ............................................................................................. 19 Annex 6: Proposal for structure and delivery of outputs ........................................................................ 21 Request for Tender: Redevelopment Plan for Ministry Offices for Solomon Islands Governement 1 Tender Particulars Project name: Solomon Islands Resource Facility Tender name: Redevelopment Plan for Ministry Offices for Solomon Islands Governement Closing time: 4pm, Honiara time, 17th December 2019 Registration: Potential bidders should register their interest by email to [email protected]. Any updates to the tender documents or answers to questions will be sent to all registered bidders. Questions Potential bidders may submit questions by email to [email protected]. Any answers to questions will be sent to all registered bidders. Submission method: By email to [email protected]; or by delivery of a hard copy to the SIRF Tender box. Contracting entity: Cardno Emerging Markets (Australia) Pty Ltd (Cardno) is the company that manages SIRF. Cardno's Company Haus registration number is 201515684. Tender Validity: Tenders will be valid for at least 30 days after the closing time. The anticipated timeline for the tender process is as follows. We may alter any of these dates at our discretion. Tender release 2 December 2019 Last date for questions to be submitted 12 December 2019 Close of tender 4pm, Honiara time, 17 December 2019 Review of tenders 18 December 2019 Award of tender 20 December 2019 Contracting 6 January 2020 Commencement date 20 January 2020 End date 08 May 2020 At any time, SIRF/Cardno reserves the right to: (a) terminate this Request for Tender or cease to proceed with this procurement process; (b) change the structure and timing of the procurement process; (c) vary or extend any time or date in this Request for Tender; (d) require additional information or clarification from any tenderer or provide additional information or clarification; (e) negotiate with one or more tenderers; (f) call for new tenders; (g) reject any tender received after the closing time; Request for Tender: Redevelopment Plan for Ministry Offices for Solomon Islands Governement (h) reject any tender that does not comply with the requirements set out in this Request for Tender; and (i) terminate negotiations with any applicants at any time for any reason. Conflict of Interest Tenderers must provide details of any circumstances or relationships that constitute, or may constitute, a conflict or potential conflict of interest regarding this application, or any obligations under any formal agreement with the Solomon Islands Resource Facility, Cardno Emerging Markets, or the Department of Foreign Affairs and Trade. 2 Tender Selection Process SIRF will evaluate tenders on the basis of the tenderer’s technical capability and price. Achieving value for money is a critical consideration for the achievement of DFAT’s strategic objectives. It is a requirement under the Public Governance, Performance and Accountability Act (2013) and the Commonwealth Procurement Rules. SIRF will undertake an overall evaluation of Value for Money taking into consideration: (a) A technical evaluation; (b) A commercial evaluation; (c) Any other matters that DFAT and SIRF considers relevant, including but not limited to cost/benefit analyses, whole of life costing, program resourcing and other factors relevant to the suitability, capacity and qualifications of a Potential Supplier to deliver the Services. SIRF will convene an Selection Panel to undertake the value for money evaluation. In the technical proposal Tenderers should address the criteria listed below. The weightings for each section is alos listed. Evaluation Criteria Weighting Technical Proposal 70% • Demostrated knowledge with a minimum of ten (10) years’ experience in undertaking urban design planning and architectural or urban planning management projects, preferably within a Pacific Islands context. Evidence of at least three (3) 30% similar projects that have been completed in the last ten (10) years. • Lead consultant to hold PhD or Masters level qualification in Civil Engineering, Architecture or urban planning, land 25% management or similar field. • Excellent communication, consultation and reporting writing skills including stakeholder engagement and cross-cultural skills. 15% Proficiency in English language – written and spoken. Financial Proposal 30% Tenderers are required to provide a quotation for undertaking the design plan work The quotation should be comprised of: - Adviser fees for each position in the team, or if you are applying as an expert, please provide the specified fee Request for Tender: Redevelopment Plan for Ministry Offices for Solomon Islands Governement - Contractor mangagement fee (if applicable) - Reimbursable costs including any associated travel, accommodation and communication costs Corporate Capability and Technical Capability will be scored by the a selection panel on the basis of the information contained in the Application Form and any requested supporting documentation provided in the tender. The panel may seek further information to support their assessment by requesting additional documents, conducting interviews with tenderers or contacting referees. Technical proposals are limited to five (5) A4 pages plus a cover page with the Tenderers nominated contact person and their contact details. In addition Tenderers should also complete the Tender Application Form (attached) and provide three examples of current or previous activities which highlight their ability to perform the require services. Each example is limited to one (1) A4 page and should be in the format provided. Tenderers should use the commercial proposal template provided. Tenderers commercial proposal will be assessed as part of the Value for Money evaluation. Request for Tender: Redevelopment Plan for Ministry Offices for Solomon Islands Governement Annex 1: Scope of Services Scope of Services – CONCEPT PAPER: Staged Redevelopment Plan for Ministry Offices for the Solomon Islands Government Background The Solomon Islands Government comprises 23 Ministries, each of which is supported by offices and other workspaces with public servants to carry out the mandated roles of these Ministries. Approximately 6,400 public servants are based in Honiara1. Originally, the Ministries were all located on government-owned land, with headquarters mainly in the Point Cruz area of Honiara. As time went on, many of these Ministries outgrew their limited floor spaces, and the supply of government land likewise diminished. Many Ministries have partially or entirely relocated their headquarters to privately rented office space, and some Ministries are now physically fragmented due to the unavailability of sufficient office space for entire Ministries. The Solomon Islands Government is spending almost $30 million2 per year on private office and warehouse rentals rather than constructing sufficient office space on government-owned land. The first 100 days policy of the Democratic Coalition Government for Advancement (DCGA) government led by Prime Minister Manasseh Sogavare lists “transforming and modernisation of Honiara City and Provincial capitals through PPP financing” as one of the priorities of the Office of the Prime Minister and Cabinet. The redevelopment of government offices in Honiara will be a key element to achieve this goal for the national capital. Purpose The government’s intention and main objective for a staged redevelopment plan is to; 1) systematically re-consolidate most national government offices from their current fragmented locations into more central locations on government-owned land in and near the Honiara Central Business District (CBD) at Point Cruz and to also assess current offices of ministries that have permanent locations outside the immediate CBD area with regards to their future plans, appropriateness of current locations in relation to future growth. 2) incorporate new headquarters for several government Ministries and also permanent offices for several other entities including the Parliamentary Entitlements
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