Fupublic MISSOUR I
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fuPUBLIC MISSOUR I G RlH" I>' G TOG LT t-! [f, I Exhibit F I AGENDA ITEM STAFF ANALYSIS Project/Issue Name: Resolution #17-R-44 A Resolution of the City Council of the City of Republic, Missouri, Accepting the Bidding Processes and Cooperative Purchasing Terms Between Visu-Sewer of Missouri, LLC and the City of Monett and Carthage Water and Electric Plant and Authorizing the City Administrator to Execute a Contractor Agreement for the Rehabilitation of Sanitary Sewer Infrastructure. Submitted By: David Brock, Public Works Director Date: June 6, 2017 Issue Statement Contract sanitary sewer collection system rehabilitation utilizing cooperative purchasing agreements. Discussion and/or Analysis Utilizing cooperative purchasing agreements for sewer rehabilitation has proven to be a highly valued means to contract for inflow and infiltration (l&I) work. The 2017 operating budget includes $60,000 for smoke testing and manhole rehabilitation. Under this proposed contract the City will hire Visu-Sewer to perform smoke testing on 30,000 feet of sewer main and install a structural relining on three manholes at a total cost of $29,228.12. The remaining appropriated funds will be utilized for sewer main rehabilitation; the contract for which is expected to be presented to City Council in the near future. The Contractor Agreement that provides basic structure to govern the work meets all Republic standards. The pricing and technical specifications are associated with awarded competitive bids conducted by the City of Monett (smoke testing) and Carthage Water and Electric Plant (manhole repair and rehabilitation). The bid specifications and executed contracts for both Monett and Carthage included cooperative pricing provisions that allow Republic or other public agencies to piggyback on their formal process. This approach allows us to avoid the delay and expense of preparing detailed technical specifications. The bid prices in these communities are substantially lower than could be expected in Republic since the quantity of work in Monett and Carthage was much greater than is being performed here. The three manholes to be repaired are located on W. Elm Street and the smoke testing will be conducted in the area between Hwy 174 and the BNSF Railroad. Recommended Action Public Works Director David Brock recommends approval of Resolution #1 7-R-44. RESOLUTION NO. 17-R-44 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF REPUBLIC, MISSOURI, ACCEPTING THE BIDDING PROCESSES AND COOPERATIVE PURCHASING TERMS BETWEEN VISU-SEWER OF MISSOURI, LLC, AND THE CITY OF MONETT AND CARTHAGE WATER AND ELECTRIC PLANT AND AUTHORIZING THE EXECUTION OF A CONTRACTOR AGREEMENT FOR THE REHABILITATION OF SANITARY SEWER INFRASTRUCTURE WHEREAS, the City of Republic, Missouri, (herein called the "City") is a municipal corporation and Charter City located in Greene County, Missouri, being duly created, organized and existing under the laws of the State of Missouri; and WHEREAS, the City Council desires to utilize the results of bidding processes and cooperative price agreements from the City of Monett and Carthage Water and Electric Plant; and WHEREAS, Visu-Sewer of Missouri, LLC, has submitted cost proposals in conformance with the technical specifications and unit pricing as contained in the City of Monett and Carthage Water and Electric Plant price agreement; and WHEREAS, a contract document has been prepared and reviewed by the City Attorney, setting forth the terms and conditions to govern the proposed work, NOW THEREFORE, BE IT RESOLVED BY TI:IE CITY COUNCIL OF THE CITY OF REPUBLIC, MISSOURI, AS FOLLOWS: Section 1. That the bidding procedure and cooperative purchase agreement between the City of Monett, Missouri and Visu-Sewer of Missouri, LLC for smoke testing sanitary sewer facilities is accepted and approved for use by the City of Republic. Section 2. That the bidding procedure and cooperative purchase agreement between the Carthage Water and Electric Plant and Visu-Sewer of Missouri, LLC for the rehabilitation of sanitary sewer manholes is accepted and approved for use by the City of Republic. Section 3. That the proposals submitted by Visu-Sewer of Missouri, LLC conforming to said bidding procedures and cooperative purchase agreements is accepted at the unit pricing shown for an estimated contract price of $29,228.12. Section 4. That David Cameron, City Administrator, is hereby authorized to execute on behalf of the City of Republic, Missouri, a Contractor Agreement with Visu-Sewer of Missouri, LLC, said on file with the City Clerk and incorporated herein by reference. RESOLUTION NO. 17-R-44 RESOLUTION NO. 17~R-44 PASSED AND APPROVED at a regular meeting of the City Council of the City of Republic, Missouri, this 6th day of June 2017. Jeff Ussery, Mayor Attest: Brenda L. Jackson, City Clerk () ApprovedastoForm: ,CityAttorney i7. ~ 0~ Final Passage and Vote: RESOLUTION NO. 17-R-44 M 1 ~ S C) l_J ~ I GR()\\lfNG TC)GETt1ER 2017 MANHOLE REHABILITATION AND SMOKE TESTING OF SANITARY SEWER CONTRACT DOCUMENTS VISU-SEWER OF MISSOURI, LLC 7895 ST. CLAIR A VENUE EAST ST. LOUIS, IL 62203 PHONE: (800) 495-6036 SIGNATURE:(}_ ~ JA . ES BOHN, VICE PRESIDENT l\EPUBLIC 1\'\ I'-) \()lJ 11 I City of Rep11blfr Missouri 2 I 3 North Main Republic, Missouri 65738-1472 Phone: (417} 732-3100 Fax: (417) 732-3149 CONTRACTOR AGREEMENT THIS AGREEMENT, made and entered into this __ day of , 20 __, by and between Visu- Sewer of Missouri, LLC, hereinafter called ''Contractor," and the City of Republic, Missouri, a municipal corporation, hereinafter called "City." WHEREAS, the City of Republic desires to engage Contractor for Cured in Place Manhole (CIPM) sewer manhole rehabilitation and Smoke Testing of sanitary sewer mains, hereinafter described on Exhibit A- Description of Work and Notice of Award which is attached hereto and incorporated herein; and WHEREAS, the Contractor pursuant to a Cooperative Price Agreement with the Carthage Water and Electric Plant (CWEP), Carthage Missouri, and the City of Monett, Missouri, submitted cost proposals received by the City on February 8, 2017, which cost proposal is attached hereto and incorporated herein on Exhibit B Submittal for Unit Pricing; and WHEREAS, the Contractor has become the lowest responsible bidder for furnishing the supervision, labor, tools, equipment, materials and supplies and for the services described in Exhibit A for the City which is attached hereto and incorporated herein; The City and Contractor agree to the following: 1. Manner and Time for Completion. The Contractor will furnish all superv1s1on, labor, tools, equipment, materials and supplies necessary to perform, and to perfonn said work at Contractoris own expense in accordance with the contract documents and any applicable City ordinances and state and federal laws within the time specified in the contract documents. 2. Terms and Conditions. In addition to the requirements to comply with applicable city, state and federal law, the Contractor shall become familiar with the technkal specifications and requirements for construction projects of the City and shall comply with those provisions applicable to this project. 3. Sales Tax E:xemption. The contract price does not include and the City shall not pay any sales or use taxes on the materials used in the project. Pursuant to the provisions of RSMo. Section 144.062, the City will provide the Contractor with a Project Exemption Certificate and a Missouri Tax Exemption letter from the City of Republic to use in purchasing materials on a tax-free basis. It will be the Contractor's responsibility to provide the documentation to any subcontractor. These documents will be used solely for purchase of materials being directly incorporated into or conswned in the construction of the work under this contract. 4. Payment Shall Not Exceed. The City hereby agrees to pay the Contractor for the work done pursuant to this contract according to the payment schedule set forth in the contract documents upon acceptance of the work by the City and in accordance with the rates and/or amounts stated in the proposal of Contractor received February 8, 2017, which by reference 1s made a part hereof as Exhibit B. 5. Contingency Set Aside. The contract amount set forth in paragraph 4 above may include an amount specified in the Notice of Award which shall be set aside as a contingency allowance. Although the contingency allowance may be included in the total amount of the contract, the Contractor sha11 not be entitled to be paid any portion of the contingency allowance unless and until spedfically authorized by written change order to the City's initial Notice to Proceed. The contingency allowance shall be authorized solely in the event additional work not included or specified in the base bid is required. 6. NOTUSED. 7. Performaeee Bend aBd balun & Materials Payment Bond. The Contractor shall execute a Perfonnanoe Bond and a Labor and Materials Payment Bond with surety approved by the City and on the fomis approved by the City, each bond shall be in the amount of (Not Required) conditioned upon the full and faithful performance of all major terms and conditions of this contract and payment of a11 labor and material supplies. It is further mutually agreed between the parties herete that if at any time after the execution of this agreement and the surety bond(s) hereto attached for its faithful perfonnance and payment ef labor and material SUflpliers, the City shall deem the surety or sureties upon such bond(s) to ee imsatisfactory, or if; for any reason, such bond(s) ceases to be adequate to cover the performance of the ·.vork, the Contractor shall, at its expense, 'Within five (5) days after the receipt of notice from the City to do so, furnish an additional bond or bonds, in such form and amount, and ·.vith such surety or sureties as shall be satisfactory to the City.