Northop Hall Community Council

Minutes of the Ordinary Meeting of the Council held at the Community Pavilion, Llys Ben, Northop Hall on Tuesday 10 January 2017 at 7.00pm

Present: Councillors Hilary Astbury, Alan Challinor, Graham Cook, John Golledge, John Lamb, Elaine Price, Martin Richardson, and Linda Thew.

In attendance: Sharon Jeffries, Clerk and visitors PCSO Dan Stanton from North Wales Police and Neil Hickie, from Streetscene.

1. Apologies for absence Apologies were received from Councillor Steve Robinson (work commitments) and Councillor Glenis Jones (illness).

2. Declarations of Interest Councillor Lamb and Councillor Astbury declared a personal interest in relation to item 21 on the agenda relating to the local resolution process. Councillor Tait and Councillor Richardson declared a personal interest in relation to the Pavilion.

3. Public participation No members of the public were present.

4. Visitor - PCSO Dan Stanton from North Wales Police PCSO Stanton said that there had been one reported incident - attempted non dwelling burglary at Councillor Tait's property (garage). No update as yet from Go Safe when strips will be put on the road. PCSO Amy Hughes will now be covering Northop Hall in addition to Mold.

Councillor Cook arrived at the meeting (7.03pm).

The Community Council passed on their best wishes to PCSO Stanton in his new role. He left the meeting.

5. Visitor - Neil Hickie, Streetscene Area Supervisor Neil explained that the kissing gate matter will be resolved shortly. Councillor Golledge explained that it had been repaired the previous week as well as the leaves and apples being swept up on Vinegar Hill and Village Road;

Councillor Cook thanked Neil for the prompt response to the damaged street light on the Groves which had happened the previous weekend. Councillor Richardson raised the matter of a new street lamp standar I had been put up at 4 Church Close but there is a hole left at the base. Neil agreed to arr nge for it 0 be filled.

Signed . 64/16

www.northophallcc.org.uk Councillor Richardson asked about patching on the old A55 road. Councillor Astbury also raised the issue of the potholes on the Connah's Quay to Northop Road. Neil was aware of both matters and repairs will take place shortly. He also advise that there will be some new speed humps put in at the top of Village Road, replacing the current ones there.

Councillor Cook raised the issue of the street lighting maps and the references so that Councillors can easily identify the repairs that are completed and be able to link to the lamp standard. The matter of which lamp standards had been replaced was also raised. Neil advised that the Village 'Road ones have been replaced and some in Church Close have been done (Community Council is funding these). Clerk requested information about which lights had been upgraded and the documentation for the transfer to Flintshire. Neil agreed to make Darell Jones aware of this request and agreed to arrange for maps to be provided. The Clerk advised that no invoice had been received for payment.

The Clerk asked about the new bin and Neil explained that the two bins on the Cenotaph site would be removed and a new base had been put in already for a bin on the opposite side of the road. Councillor Cook requested that the two bins there be re-located in the village. The Clerk explained that there had been delays on starting the Cenotaph project but she would continue to update Neil as and when needed. Lastly Neil clarified that the vegetation on the left in Uys Ben belongs to Morris Homes but it would be cut back as a goodwill gesture.

Councillor Astbury left the room with Neil Hickie and after a few minutes Councillor Astbury returned. .

6. To approve the minutes of the Ordinary Meeting of 13 December 2016 and confirm they are a correct record and therefore in accordance with Standing Orders by being signed by the Chairman

The Chairman referred members to the draft minutes which had been circulated by the Clerk.

It was resolved:

A Councillor Price proposed and Councillor Cook seconded that the minutes be approved.

Motion carried.

7. Matters arising - to follow up on matters relating to the previous meeting No matters were raised by members.

8. Grants Sub Committee - verbal update The Clerk raised the issue of the planning application. Councillor Thew had contacted the Clerk about whether it would be suitable for a 1 metre fence however the Clerk drew members attention to the resolution made at the December meeting and to revoke this immediately would not be in accordance with Standing Orders. Councillor Lamb challenged the Clerk that matters had not taken place properly and it had not been resolved at the last meeting. The Clerk read the section of the minutes which ] lust been approved and stated that the resolution was made in accordance with st ding 'orders. The application would be submitted for a 1.2 metre high fence.

Signed . 65/16

www.northophallcc.org.uk It was resolved:

C Councillor Richardson proposed and Councillor Thew seconded that the BT Community Webkit be used to set up a new website for the Community Council and for all members to share the responsibility of creating and updating it.

Motion carried.

12. Budget report 2016/17 The Clerk talked through the budget monitoring report in detail, and it was noted by members.

1:3. Youth representation This item was on the action list as a matter to consider since there had been a One Voice Wales publication on the subject area. The Clerk agreed to circulate a hard copy to members for them to read in advance of the February meeting. In addition it was suggested that Chris Ablett at FLVC be contacted.

It was resolved:

D Councillor Challinor proposed and Councillor Cook seconded that the Clerk contact FLVC about youth representation.

Motion carried.

14. Correspondence received The correspondence schedule was discussed by the Clerk and the following noted:

Labour candidate letter will be acknowledged by the Clerk. , The Cenotaph project will acknowledge the 100 years of Remembrance.

Councillor Thew will draft a letter from the Community Council to the School Lollipop lady.

15. Planning matters The Clerk discussed the letter received about speaking at the next planning meeting and drew it to members' attention.

1EL Highway matters The only highway matter raised was by Councillor Astbury relating to the issue of new transport routes being highlighted relating to the A494. Councillor Lamb agreed to speak to David Hanson. Other members suggested it be best to raise this matter with the Assembly Member Hannah Blythin.

Signed . 67/16

- www.northophallcc.org.uk It was resolved:

Motion carried.

12. Budget report 2016/17 The Clerk talked through the budget monitoring report in detail, and it was noted by members.

13. Youth representation This item was on the action list as a matter to consider since there had been a One Voice Wales publication on the subject area. The Clerk agreed to circulate a hard copy to members for them to read in advance of the February meeting. In addition it was suggested that Chris Ablett at FLVC be contacted.

It was resolved:

D Councillor Challinor proposed and Councillor Cook seconded that the Clerk contact FLVC about youth representation.

Motion carried.

14. Correspondence received The correspondence schedule was discussed by the Clerk and the following noted:

Labour candidate letter will be acknowledged by the Clerk. , The Cenotaph project will acknowledge the 100 years of Remembrance.

Councillor Thew will draft a letter from the Community Council to the School Lollipop lady.

15. Planning matters The Clerk discussed the letter received about speaking at the next planning meeting and drew it to members' attention.

16. Highway matters The only highway matter raised was by Councillor Astbury relating to the issue of new transport routes being highlighted relating to the A494. Councillor Lamb agreed to speak to David Hanson. Other members suggested it be best to raise this matter with the Assembly Member Hannah Blythin.

Signed . 67/16

www.northophallcc.org.uk It was resolved:

E Councillor Golledge proposed and Councillor Challinor seconded that the Clerk write to the Assembly Member about the timetable for any further development relating to the A494 (Shotwick to Halkyn); decisions already made and the public consultation process.

Motion carried.

Councillor Challinor raised the matter of a campervan being parked in the old A55 layby. This was noted by members.

17. Street lighting matters No street lighting matters were raised

18. Report from any meetings or training attended by members No meetings or training had been attended.

19. Items relating to footpaths & stiles No items relating to footpaths or stiles were raised

Given that it was 9.30pm an extension to the meeting was proposed:

It was resolved:

F Councillor Cook proposed and Councillor Thew seconded that the meeting should continue after 9.30pm.

Motion carried.

20. Accounts for payment The Clerk discussed the payments that needed to be made.

It was resolved:

G Councillor Golledge proposed and Councillor Cook seconded that the payments detailed by the Clerk should be made.

Motion carried.

The payments were:

Flintshire County Council- street lighting costs £321.51 (cheque 101526) Sharon Jeffries - salary and expenses £453.61 (cheque 101527) HMRC tax £85.60 (C'U}l1528) Signed ~ 68/16

www.northophallcc.org.uk In view of the confidential nature of the business to be transacted at this meeting, the Clerk explained that it was in the public interest that the public and press be excluded from the remainder of the meeting.

It was resolved:

H Councillor Richardson proposed and Councillor Price seconded that a resolution be made under the Public Bodies (Admissions to Meetings) Act 1960 that the public and representatives of the press and broadcast media be excluded from the meeting during the consideration of the following items.

Motion carried.

Signed . 69/16