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2021 03 16 Council Agenda TOWN OF VIEW ROYAL COUNCIL MEETING TUESDAY, MARCH 16, 2021 @ 7:00 PM VIEW ROYAL MUNICIPAL OFFICE - COUNCIL CHAMBERS AGENDA Please note, due to the COVID-19 pandemic, the Town Hall has limited access at this time and for the protection of the community, Council and staff, this meeting will be held without the public present under the Province's Ministerial Order No. M192. This meeting will be live webcast commencing at 7:00 p.m. and may be viewed by clicking on the following link: Click here to view the live webcast If you would like to participate in the meeting by phone or via the chat feature, please see information below: Phone: 778-402-9227 and use Conference ID: 472 488 489# Chat Feature: The chat feature is available through the "Click here to view the live webcast" link above and by looking for the Q&A icon at the top right hand corner of the screen during the live webcast. You may also provide your written comments to the Town via email to [email protected] or drop them off at the Town Hall or put them in the Town's mail drop box (located to the left of the main doors at Town Hall, 45 View Royal Avenue), up until 3:00 p.m. on Tuesday, March 16, 2021 for inclusion in the March 16, 2021 agenda. If you have any questions, please contact the Administration Department at 250-479- 6800. 1. CALL TO ORDER (Mayor Screech) 2. APPROVAL OF AGENDA (motion to approve) 3. MINUTES, RECEIPT & ADOPTION OF (motion to adopt) a) Minutes of the Council meeting held March 2, 2021 Pg.5 - 8 4. MAYOR’S REPORT 5. PETITIONS & DELEGATIONS a) J. Maxwell, Victoria Highland Games Association, Re: Waiving Building Permit Pg.9 - 10 Page 2 of 34 Council Meeting March 16, 2021 Fees for the Craigflower Community Centre 6. PUBLIC PARTICIPATION PERIOD 7. BUSINESS ARISING FROM PREVIOUS MINUTES 8. REPORTS 8.1 STAFF REPORTS a) Share the Road Signage 1. Report dated March 8, 2021 from the Deputy Director of Engineering Pg.11 - 13 Staff Recommendation: THAT the Town of View Royal install "Share the Road" signage in locations as indicated in Deputy Director of Engineering's report dated March 8, 2021 for a cost not to exceed $2,500.00. b) Tower Crane Rescue Agreement 1. Report dated March 2, 2021 from the Fire Chief Pg.14 - 24 Staff Recommendation: THAT the Town of View Royal enter into an agreement with the City of Langford Fire Department for the provision of tower crane response and rescue services within the Town of View Royal in the form attached to the Fire Chief's report dated March 2, 2021. 8.2 COMMITTEE OF THE WHOLE RESOLUTIONS a) From the March 9, 2021 Committee of the Whole meeting: 1. 2021 Grants in Aid THAT the Committee recommend to Council that the following 2021 Grants in Aid be approved by waiving the funding amount limitation in Policy No. 1600-012 (Grants in Aid) for 2021 only: • Crisis Intervention and Public Information Society of Greater Victoria - $1,000 • Greater Victoria BMX Society - $500 • Greater Victoria Crossing Guards Association – $23,550, contingent on confirmation of fee per crossing guard in 2019, 2020 and 2021 • Juan de Fuca Senior Citizens Association - $2,300 • Peninsula Streams Society (Portage Inlet Beach Nourishment Project) - $7,500 • The Bike Victoria Society - $500 • Vancouver Island South Film and Media Commission – $1,000 • Victoria Sexual Assault Centre – $2,000 • View Royal Reading Centre – $30,000 • Wounded Warrior Run BC – $1,000 Page 3 of 34 Council Meeting March 16, 2021 AND THAT the 2021-2025 Financial Plan include the total of $69,350 for grants in aid. (COW-10-21) 2. West Shore Parks and Recreation Skatepark Contribution THAT the Committee recommend to Council that the 2021-2025 Financial Plan contribution for West Shore Parks and Recreation Skatepark be amended to $68,000 in 2022, funded from Casino revenue. (COW-11-21) 3. Committee of the Whole Format THAT Committee recommend to Council that staff bring forward the 2003 consultant report titled “An Administrative Work Plan for the Town of View Royal” and examples of other committee governance structures from other municipalities. (COW-12-21) 4. Regional Transportation Priority Setting THAT the Committee recommend to Council that the Town’s 100 points for the Capital Regional District’s regional transportation priorities be amended from full allocation to the creation of a regional governing body for transportation issues to instead allocate twenty-five (25) points to non bus mass transit and seventy-five (75) points to the creation of a regional governing body for transportation issues (governance). (COW- 13-21) 5. Parking on Jedburgh Road THAT the Committee recommend to Council that the email dated March 1, 2021 from D. Fownes, Re: Parking on Jedburgh Road be referred to Bylaw Enforcement. (COW-14-21) 8.3 OTHER REPORTS (motion to receive) 9. CORRESPONDENCE 9.1 FOR ACTION a) Letter dated March 5, 2021 from Mayor Cote, City of New Westminster, Re: Pg.25 - 28 Support for Laid-off Hotel and Tourism Industry Workers b) Letter received February 28, 2021 from residents of Chancellor Avenue and Pg.29 - 32 St. Giles Street, Re: Acoustic Mitigation of Highway Noise and Safety Wall Please see the Acoustical Guide for further information 9.2 FOR INFORMATION a) Letter dated February 26, 2021 from B. Frenkel, UBCM President, Re: 2020 Pg.33 - 34 Resolution(s) Referred to UBCM Executive Page 4 of 34 Council Meeting March 16, 2021 10. BYLAWS 11. NEW BUSINESS 12. QUESTION PERIOD 13. MOTIONS & NOTICES OF MOTION 14. CLOSED MEETING RESOLUTION THAT there is a need to have a meeting closed to the public and persons other than the immediate members of Council, officers and employees of the Town, and those identified under Section 91 (2) of the Community Charter shall be excluded on the basis of Section 90 (1)(c) – personnel. 15. RISING REPORT 16. TERMINATION Next Regular Council Meeting: Tuesday, April 6, 2021 at 7:00 p.m. Page 5 of 34 TOWN OF VIEW ROYAL MINUTES OF A COUNCIL MEETING HELD ELECTRONICALLY ON TUESDAY, MARCH 2, 2021 UNDER THE AUSPICES OF THE EMERGENCY PROGRAM ACT MINISTERIAL ORDER NO. M192 PRESENT WERE: Mayor Screech Councillor Kowalewich Councillor Lemon Councillor Mattson Councillor Rogers REGRETS: PRESENT ALSO: K. Anema, Chief Administrative Officer S. Jones, Director of Corporate Administration D. Christenson, Director of Finance P. Hurst, Director of Protective Services J. Rosenberg, Director of Engineering E. Bolster, Deputy Corporate Officer J. Cochrane, Executive Assistant 3 members of the public 0 members of the press 1. CALL TO ORDER – Mayor Screech called the meeting to order at 7:00 p.m. 2. APPROVAL OF AGENDA MOVED BY: Councillor Rogers SECONDED: Councillor Lemon THAT the agenda be amended to include items 8.1(b-c), 8.2(a) and 11(a); AND THAT the agenda be approved as amended. CARRIED 3. MINUTES, RECEIPT & ADOPTION OF a) Minutes of the Council meeting held February 16, 2021 MOVED BY: Councillor Rogers SECONDED: Councillor Lemon THAT the minutes of the Council meeting held February 16, 2021 be adopted as presented. CARRIED 4. MAYOR’S REPORT 5. PETITIONS & DELEGATIONS 6. PUBLIC PARTICIPATION PERIOD 7. BUSINESS ARISING FROM PREVIOUS MINUTES 8. REPORTS 8.1 STAFF REPORTS a) Section 57 Notice on Title – 17 Eaton Avenue Page 6 of 34 Council Minutes March 2, 2021 Page 2 1. Report dated February 24, 2021 from the Corporate Officer MOVED BY: Councillor Mattson SECONDED: Councillor Rogers C-21-21 THAT the matter of a Section 57 notice on title for 17 Eaton Avenue continue to be adjourned until September 7, 2021 provided the property owners, Mr. Seisan and Ms. Manshadi, do not list the property for sale; AND THAT the owners diligently complete the work described in Building Permit 2573 to address the enclosed breezeway prior to September 7, 2021; AND FURTHER THAT the owners diligently pursue a satisfactory resolution of the outstanding issues related to two decks prior to September 7, 2021. CARRIED b) 2021 UBCM Emergency Operations Centre Grant Application Approval 1. Report dated February 17, 2021 from the Emergency Management Officer MOVED BY: Councillor Rogers SECONDED: Councillor Lemon C-22-21 THAT the application for the 2021 Union of British Columbia Municipalities (UBCM) Community Emergency Preparedness Fund (CEPF) Emergency Operations Centre Grant be approved; AND THAT, once notification of funding approval has been received from UBCM, staff bring forward a report to Council. CARRIED c) 2021 UBCM Emergency Social Services Grant Application Approval 1. Report dated January 28, 2021 from the Emergency Management Officer MOVED BY: Councillor Mattson SECONDED: Councillor Lemon C-23-21 THAT the application for the 2021 Union of British Columbia Municipalities (UBCM) Community Emergency Preparedness Fund (CEPF) Emergency Social Services Grant be approved; AND THAT, once notification of funding approval has been received from UBCM, staff bring forward a report to Council. CARRIED 8.2 COMMITTEE OF THE WHOLE RESOLUTIONS MOVED BY: Councillor Rogers SECONDED: Councillor Lemon C-24-21 THAT staff prepare the 2021-2025 Financial Plan with a general municipal property tax increase of 4.5% for 2021. CARRIED 8.3 OTHER REPORTS Page 7 of 34 Council Minutes March 2, 2021 Page 3 a) Minutes of the West Shore Parks and Recreation Society Board of Directors meeting held January 21, 2021 Council congratulated Councillor Kowalewich on being appointed Vice-Chair of the West Shore Parks and Recreation Society Board of Directors. Councillor Kowalewich discussed pool and community programs reopening at the West Shore Parks and Recreation Centre as well as Netflix filming at the site.
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