Cabinet Exercising Executive Powers in Relation to the Council’S Role As Duty Holder

RIVER HULL HARBOUR AUTHORITY

SAFETY MANAGEMENT PLAN

August 2018

Draft version 2

RIVER HULL HARBOUR AUTHORITY

SAFETY MANAGEMENT SYSTEM

Part Title Page 1 Introduction 3 2 Safety Management & Risk Assessment 12 3 Regulation & Management of Navigation 28 4 Conservancy 37 5 Pilotage 43 6 Towage 48 7 Dangerous Vessels 8 Civil Contingency Duty 9 Environmental 10 The Safety Management System 47 11 Appendices 55

Approved for issue by City Streetscene Manager. Date of . issue.

2 RIVER HULL HARBOUR AUTHORITY SAFETY MANAGEMENT SYSTEM

Part 1 - Introduction

Contents

Section Description Date of Issue

1.1 General

1.1.1 Background 1.1.2 Purpose 1.1.3 Explanation of terms 1.1.4 Description of the River Hull Harbour Authority 1.1.5 Description of the berths 1.1.6 Constitution

1.2 Policies

1.2.1 Introduction 1.2.2 Safety policy for Marine operations 1.2.3 Enforcement Policy 1.2.4 Prosecution Policy

1.3 Principal responsibilities and authorities

1.3.1 Introduction 1.3.2 Duty Holder 1.3.3 Chief Executive 1.3.4 Streetscene Services City Manager 1.3.5 City Engineer - Traffic and Transport Network 1.3.6 Structures, Safety & Emergency Planning Manager 1.3.7 Harbour Master 1.3.8 Bridge Operatives 1.3.9 Designated Person

Part 1 - Introduction

1.1 General Information

1.1.1. Background

The Port Marine Safety Code (the Code) introduces a national standard for every aspect of port marine safety. It aims to improve safety for those who work in ports, their ships, passengers and cargoes, and the environment. It establishes a measure by which harbour authorities can be accountable for their legal powers and duties, that they have to run their harbours safely.

The Code requires that every Harbour Authority conduct an assessment of the risks that relate to marine operations and, using the outcome of that assessment, establish a safety management system.

1.1.2 Purpose

This Safety Management System has been prepared to manage and control the risks associated with marine operations conducted on the River Hull known locally and historically as The Old Harbour. The system includes the policies and procedures established by the Kingston upon Hull City Council in consideration of its duties and powers.

1.1.3 Explanation of terms

This Safety Management System has been written to avoid ambiguity between terms in general use and those that appear in legislation, other documents and publications. Certain terms have therefore been adopted and for the sake of consistency and understanding these terms are described as follows:-

The River Hull Used interchangeably to describe: Harbour Authority a) The Harbour of the River Hull (The Old Harbour) the limits of which are defined in Rule 1 of The River Hull Navigation Rules Order, 1957

b) The entity that on a daily basis assumes the duties of the Harbour Authority that being Kingston upon Hull City Council ( in accordance with local legislation and the provisions of the Harbour Docks and Piers Clauses Act 1847)

The Council Kingston upon Hull City Council

4 The Portfolio Holder The Portfolio Holder responsible for Land and Property from time to time has been delegated by the Leader to be the Member of Cabinet exercising Executive Powers in relation to the Council’s role as Duty Holder

The Designated Person The individual appointed from time to time as a person who is suitably qualified and experienced to act as Designated Person and who at the time of preparation of this Code is the Structures, Safety & Emergency Planning Manager

The Code The Port Marine Safety Code

1.1.4 Description of the River Hull Harbour Authority.

The Harbour is located within the centre of Kingston upon Hull and divides the East and West of the City. There are numerous wharves, staithes, quays, berths and dry docks situated on the river, many of which are now disused and in a state of disrepair. The main industrial heart of the City backs onto the River Hull from the mouth of the Humber up to Sutton Road bridge.

Within the limits of the Harbour Authority are found 12 bridges that can be either raised or swung to allow shipping through; these form an integral part of the City’s road network. These bridges consist of 3 pedestrian bridges, 1 railway bridge and 8 road bridges (1 of which is now disused and is secured in the upright position).

The first bridge from the mouth of the River Hull is the Millennium Bridge and the last one upriver being Ennerdale Bridge.

The Council is legally bound to provide river craft navigation rights and to enable this to happen, bridge access is essential when the crafts` air draft prohibits passage under the bridges.

The River Hull is a tributary of the River Humber and runs past Beverley towards Tickton. The Councils legal boundary lies from Sammy’s point, where the River Hull joins the Humber to approximately 6 miles inland to the Northern side of Ennerdale bridge, and also includes the Corporation Pier including the Admirals Steps and the Hull Marina.

The tidal height in the Old Harbour ranges from 1.5 metres above ordnance datum on Neap tides to 4.3 metres O.D. on Spring tides.

Situated between Millennium bridge and Myton bridge is the Hull Tidal Barrier which protects the City from the risk of flooding on particularly high tides. The tidal barrier is normally lowered when the predicted height of tide at Hull is forecast to exceed 4.3 metres O.D. and is operated by the Environment Agency.

The tidal barrier cill is 4.3 metres below ordnance datum.

The Old harbour handles approximately 200,000 tons of cargo a year and has around 450 vessel movements annually (principally river barges). The main cargoes shipped through the Port are liquid which consist of petroleum and vegetable products.

With the introduction of double skin vessels through legislation, coastal vessel trade has diminished to the extent that the last coaster to enter the Old Harbour was in December 2006.

6 NORTHERN BOUNDARY OF RIVER HULL HARBOUR

SOUTHERN BOUNDARY OF RIVER HULL HARBOUR AREA

7 1.1.5 Description of the berths

There are numerous berths along the whole of the River many of which were at the date this document was prepared not in use.

There is also a turning basin situated close downstream of Drypool bridge that enables vessels to enter the harbour early on the tide and swing and bring the vessel head to tide and then to proceed stern first upriver to their destination.

Listed below are the berths that are at the date of this report useable and/or in operation from the seaward entrance to upriver.

Tower Street. Lime Street IBL Lincoln and Hull dry dock. Karlshamns. Forge IBL Fountain Road Seatons Bankside Cargill Anne Watson street Croda, Oak Road

1.1.6 Constitution and Statutory Powers

The River Hull is governed by Kingston upon Hull City Council as laid down in statutes.

A Royal Charter from Richard II on 4 June 1382 originally granted ownership of the River Hull (from it’s mouth to Sculcotegote just north of Scott Street Bridge) to the City.

The Hull Docks Act 1774 (section xiii) deemed the Corporation to be “the proprietors of certain staithes on the west side of the River Hull”, following which the Hull Docks Act 1802 assigned powers to a triumvirate of the Corporation, Trinity House Hull, and the Dock Company for the purposes of constructing a dock at Hull. Further Hull Docks Acts followed in 1805, 1844, 1845, 1847, 1849, 1852, 1854, 1861, 1864, 1866, 1867, 1873, 1877, and 1889 to facilitate the expansion of the Hull dock system with some of these “Special” Acts (post 1847) incorporating various sections of the Harbours Docks and Piers Clauses Act 1847.

The North Eastern Railway (Hull Docks) Act 1893 amalgamated the undertakings of the Dock Company with the Railway Company but at section 27 the powers and obligations of said Dock Company relating to charging of dues and cleansing and

8 preserving of the channel of the River Hull were transferred to the Corporation (now HCC).

The Kingston upon Hull Corporation Act 1922 (s28) extended those powers to “the whole of the river which is situate within the city”. Such powers, and the continued power to appoint a Harbour Master (incorporated inter alia from the HDPC Act 1847 into the Hull Docks Act 1861), were incorporated in the Kingston upon Hull Act 1984. The River Hull (Navigation) Rules Order 1957 (as amended up until 1990) confirms that “the Lord Mayor, Aldermen, and citizens of the cityhave authority over the waters”, defines the limits of jurisdiction (River Humber to northernmost boundary of the city) and sets out the rules for vessels navigating the river

The Council is ultimately responsible for ensuring the proper discharge of its duties and powers as a Harbour Authority and is, therefore, the Duty Holder as defined in the Code.

1.2 Policies

1.2.1 Introduction

The Council recognises that an effective and meaningful Safety Management System applying to the River Hull requires direction and leadership with clearly defined and measurable objectives that are used to demonstrate compliance with its requirements.

Accordingly, a Safety Policy for marine operations has been established. The River Hull Harbour Authority has also opted to set out its policies with respect to enforcement and prosecution.

Where applicable, measurable objectives (measures) have been set and are included in the procedures that form part of this Safety Management System. They are used during the audit and review process to measure the performance of the safety management system as it relates to marine operations.

1.2.2 Safety Policy for Marine Operations

River Hull Harbour Authority Safety Policy for Marine Operations

The River Hull Harbour Authority will comply with all legal requirements, and with the principles identified and recommended in the Port Marine Safety Code and accompanying Guide to Good Practice on Port Marine Operations.

9 In fulfilling its duties the Harbour Authority is committed to the principles of safety management based on risk assessment techniques to:-

• Ensure so far as reasonably practicable, the safety of all those that use and work within the River Hull Harbour Authority by establishing safeguards against all identified risks.

• Preserve the environment by preventing pollution.

• Facilitate the safety of navigation within the River Hull Harbour Authority.

• Investigate accidents and incidents and take remedial action when appropriate.

• Maintain plant, equipment (bridges) in accordance with current schedules.

• Be ready to respond to emergency situations and have suitable plans in place

• Operate a Marine Safety Management System underpinned by hazard identification, risk assessment, and the principle of reducing risks as low as reasonably practicable (ALARP).

• Communicate regularly with stakeholders

• Assess and review the training requirements of personnel who undertake tasks associated with marine operations (bridge operatives, Harbour Masters and others i.e. oil spill On Scene Commanders, first aid etc).

• Formally review the Harbour’s plans, policies and procedures at intervals not exceeding 5 years.

In particular:

The Council acts as both the Navigation and Harbour Authority for the River Hull and will provide a safe navigation for both private and commercial river users within the city boundary.

The Policy requires that all parties be involved in achieving high standards of safety by cooperation, regular communication and compliance with current regulations.

The Council has a primary responsibility for, and is committed to, the provision of marine safety by exercising its functions to a high standard as detailed below:

• Provision of a system to regularly review, in response to changing trends in traffic and operations, hazards and risks in the River Hull Harbour Authority and facilitate the compilation of a proactive and auditable Safety Management System in compliance with principles as identified in the Port Marine Safety Code.

10 • Appointment of a Harbour Master, as required by the Kingston upon Hull Act 1984 with powers as defined in the Harbours, Docks and Piers Clauses Act 1847 to regulate river users and coordinate vessel movements with bridge operations.

• Keep under review the need for compulsory pilotage.

• As a Local Lighthouse Authority, maintain navigational aids to the satisfaction of the General Lighthouse Authority (Trinity House) inspectorate in accordance with Local Aids to Navigation, Merchant Shipping Act 1995.

• Preparation and review of emergency plans and appropriate training of staff including regular updating and exercises.

• Regularly review management structure to ensure posts are filled with suitably trained competent personnel.

• Maintain and update bye-laws and Navigation Rules in consultation with river users and stakeholders and enforce/prosecute in cases of non-compliance in order when appropriate to regulate safe navigation in matters applying to Port Marine Safety Code standards.

• Operate and maintain the moving bridges over the River Hull in accordance with safe working procedures and schedules in order to provide access for both commercial vessels and leisure craft.

• Periodically survey the river to maintain navigable channel (dredging where found necessary) and provide information to river users.

• Ensure, through risk assessment, that the licensing of works takes due regard of the safety of navigation.

• Ensure, through a process of internal audit, that the marine safety management system remains fit for purpose and compliant with the requirements of the Port Marine Safety Code.

River Users

River users, both commercial and private, are responsible for:

• their own health and safety and that of other river users who may be affected by their acts or omissions; and • compliance with current navigation rules, bye-laws, directions, applicable codes and other regulations relating to safe use of the river/harbour area.

11 Harbour Master

• The Harbour Master is the nominated Safety Officer and any matter relating to safety (all accidents, incidents and near misses) are to be reported directly to the Harbour Master on 331208 or in his absence 614870.

Reports and audits will be used to assess the on-going effectiveness of the Marine Safety Management System .

This Policy will be reviewed at intervals not exceeding 3 years to establish whether amendments are necessary.

1.2.3 Enforcement Policy

Statutory powers exist to regulate the conduct of vessels within the jurisdiction of the River Hull Harbour Authority and on occasions regulations may need to be enforced.

It is recognised that most users will voluntarily comply with the law. However, firm action, including prosecution where appropriate, will be taken against those who flout the law or act irresponsibly.

The Harbour Authority will provide information and advice in plain language on the rules that apply and will disseminate this as widely as possible including by use of the internet.

The duties of the Harbour Authority will be undertaken in a fair, equitable and consistent manner and in liaison with other authorities and enforcement bodies as appropriate.

1.2.4 Prosecution Policy

Statutory powers are available to enforce relevant legislation and in some circumstances prosecution may be appropriate. Prosecution will only be initiated when the conduct has been such that the Harbour Authority cannot impose an appropriate sanction itself and the matter requires reference to the Town Clerk for prosecution.

The Harbour Authority will liaise with any enforcement agency that may also have an interest in any matter being considered for prosecution.

Each case will be considered on its individual merits and, where appropriate, advice sought on the likelihood of a successful prosecution. Any proposal to initiate a prosecution will be referred to the Town Clerk and recorded in writing and the reasons for proposing initiation of the prosecution will be given.

12 The River Hull Harbour Authority recognises that once a prosecution has been commenced control of the matter is ceded to the Town Clerk, the Courts and the Criminal Justice System.

1.3 Principal responsibilities and authorities

1.3.1 Introduction.

Hull City Council as the River Hull Harbour Authority recognises that well defined responsibilities and clear levels of authority are essential to provide for an effective safety management system. This section of the Harbour Authority’s Safety Management System sets out the overall responsibilities and, where applicable, the authority of individuals who manage and supervise tasks that relate to marine operations. Responsibilities associated with specific tasks and activities are described in the relevant procedures.

1.3.2 Duty Holder – Executive Portfolio Holder

Hull City Council is the Duty Holder as defined in the Port Marine Safety Code and is accountable for ensuring safe marine operations in compliance with the Code. The Council has adopted the Leader and Cabinet model of Governance. The Leader has delegated to the Portfolio Holder with responsibility for the Council’s Property Assets the responsibility for exercising the Council’s role as Duty Holder.

1.3.3 Chief Executive Hull City Council.

The Chief Executive is the Council’s Head of the Paid Service and the highest ranking officer responsible for carrying out the policies as directed by elected members on a day to day basis.

1.3.4 City Streetscene Manager.

The City Streetscene Manager is responsible, on behalf of the Duty Holder, for the overall safe management and operation of the harbour. In that role the City Streetscene Manager has the authority to take immediate action to preserve life and/or prevent damage to the environment. 1.3.5 The City Engineer - Traffic and Transport Network.

The City Engineer - Traffic and Transport Network is directly responsible for the Bridges Operations team Highway Operations team and for emergency planning, deputises as the Oil Pollution Officer and is the Authorities Statutory Traffic Manager

1.3.6 Structures, Safety & Emergency Planning Manager (The Designated Person)

The principal activities of the Structures, Safety & Emergency Planning Manager in respect of marine operations are:

• The day to day management of the Harbour Authority, including maintenance of the bridges, ensuring implementation of the Safety Policy for Marine Operations and the Enforcement and Prosecution Policies.

• Liaison with the Harbour Master.

• To ensure that there is an effective audit and review process.

• To present to the City Streetscene Manager the findings of the audit and review process.

1.3.7 The Harbour Master, Bridges Operations Supervisor

The Harbour Master has powers vested by statute to enable him to fulfil this role. (Byelaws/Harbour, Docks & Piers Clause Act 1847, Kingston upon Hull Act 1984 Dangerous Goods in Harbours Areas Regulations (DGHAR) 2016, Harbours Act 1964, River Hull (Navigation) Rules Order 1957 etc ) The Harbour Master is responsible to the Structures, Safety & Emergency Planning Manager for the safety of navigation in the harbour limits and is required to exercise his powers with respect to safety of marine operations.

The principal activities of the Harbour Master in respect of marine operations are:

• To ensure the safety of navigation through effective regulation and management of navigation.

• To enforce the bridge byelaws and Navigation Rules.

• To monitor all legislation applicable to marine operations and to ensure that where legislative and/or regulatory changes are made that full compliance with those changes will be achieved.

• To ensure that the aids to navigation provided are maintained to meet the availability criteria specified by the General Lighthouse Authority.(Trinity House, Inspection of local aids to navigation, Merchant Shipping Act 1995 section 198 (1) )

• To ensure that information relating to the safety of marine operations in the harbour area/approaches is properly promulgated in a timely and appropriate manner.

• To ensure that other applicable conservancy functions are properly managed and effectively implemented e.g. dredging.

• To ensure that a risk assessment is conducted; _ for harbour activities/operations

14 - for River Hull bridge operations - in the event of a wreck. - prior to any harbour works being undertaken, and in the event of a change in use of the harbour.

• To respond to marine incidents (HM works from HW-3 to HW+1hr on each tide Mon – Fri and Saturdays if traffic if traffic movements scheduled – outside of these hours HCC Civic Dept would alert the HM to any marine incident or emergency)

• To investigate incidents and accidents and report to HCC

• To ensure that dues are collected, if/when appropriate (applicable to coasters).

1.3.8 Bridge Operatives

The bridge operatives are responsible to the Harbour Master when operating bridges to afford passage for vessels within the harbour. This occurs twice daily, except Sundays, from three hours fifteen minutes before High Water to approximately fifteen minutes after High Water. The Harbour Master informs the bridge operatives of expected river traffic and bridge operations that will be required on that tide, and if necessary moves operatives to bridges that are unmanned to enable vessels to safely transit the required bridge. The Council presently employ 6 bridge operatives.

The Bridge Operatives Supervisor is responsible for general supervision and administration of the operatives.

1.3.9 Designated Person (DP)

The Structures, Safety & Emergency Planning Manager being a person with relevant first-hand of the port marine environment, shipping and port operations, marine legislation, and safety management systems is appointed Designated Person to give independent assurance to the Duty Holder that it’s marine safety management system is working effectively.

The Organisation Chart is set out in the Council’s Constitution

Part 2 – Safety Management and Risk assessment.

Contents.

Section Description Issue Date 2.1 Risk Assessment 2.1.1 Procedure for conducting risk assessments 2.2 Emergency Planning 2.2.1 Procedure for emergency planning 2.3 Event Planning 2.3.1 Procedure for event planning 2.4 Accident and incident 2.4 .1 Procedure for accident reporting and incident reporting.

2.1 Risk Assessment and control policy.

2.1.1 Procedure for conducting risk assessments.

Introduction

Purpose

The Code requires the Council to establish a safety management system informed by and based upon a formal assessment of risk. As the process of assessment is continuous it is also necessary to have a risk assessment methodology that can be used to properly identify arising/new hazards and assess their risks.

This procedure sets out the risk assessment methodology adopted by the River Hull Harbour Authority through the Council’s Risk Assessment Policy (Booklet OHS (P) : 3 to identify and assess hazards that arise when undertaking its duties and powers in respect of marine operations as defined in Risk Assessment Guidance for Managers OHS(G):3 (under review).

Responsibility

The Harbour Master is responsible to the Structures, Safety & Emergency Planning Manager for ensuring that all marine operations are subject to a risk assessment and for ensuring existing controls and where applicable, additional controls identified in the risk assessment are properly implemented.

Details

1 All tasks and activities conducted as part of marine operations are subject to a risk assessment conducted in accordance with this procedure. 2 The Harbour Master shall maintain a register of risk assessments (See form OHS (F):3 in Appendix 2) and ensure that each risk assessment is reviewed annually or in the event of an incident etc. 3 The Structures, Safety & Emergency Planning Manager shall ensure that risk assessments are only conducted by personnel who are trained and competent in respect of the risk assessment process and the activity being assessed, i.e. `competent persons`

2.1.2 Hazard Identification.

To assist in achieving these aims and to assist in ensuring compliance with the relevant legislative requirements, the Council requires the following standards to be applied.

Hazard Identification All hazards connected with the activities of the Council will be identified and recorded.

Risk Assessment and Control. All risks associated with the activities of the Council will be identified and systematically assessed. Suitable and sufficient risk control measures will be identified and implemented to ensure that all risks are appropriately controlled and reduced as low as reasonably practicable (ALARP). All risk control measures will follow the hierarchy of risk control stated in this procedure.

Communication Relevant information identified in the risk assessment regarding the hazards, their associated risks to health and safety and the appropriate risk control measures will be effectively communicated, and be readily accessible to employees and others as appropriate either through the HCC shared drive or via controlled hard copies at work locations..

Record Keeping Suitable records of all risk assessments and associated documents must be made and kept for a minimum period of 4 years from the date at which they are superseded .

Monitoring and Review Risk assessments will be reviewed • If there has been a significant change in the matters to which it relates. • If there is a reason to suspect that it is no longer valid.

17 • At least annually. • Following a significant accident or incident

(see risk assessment matrix form in appendices)

2.1.3 Definitions.

Definitions

A number of terms are used in the risk assessment system. Those terms and their meanings are set out below.

Hazard Something with the potential to cause harm.

Risk The likelihood of potential harm from the hazard being realised/the chance that somebody could be harmed by the hazard .

Risk The overall judgement of the level of Assessment risk arising from the hazard, based upon the likelihood of the hazard occurring and the potential severity of the consequence, taking into account any existing risk control measures that are already in place to reduce/control the risk.

Risk controls Methods used which reduce/control risks arising from the identified hazards.

2.1.4 Hazard Identification

Hazard Identification All hazards connected with the activities of the Council will be identified and recorded.

List the activities Establish a program undertaken in the area (based on risk) Undertake the of responsibility to undertake the risk Risk Assessments assessments.

Identify the hazards, Identify existing control Risk who may be harmed measures & assess the Adequately

18 and how risk Controlled?

2.1.5 Risk Assessment and Control

All risks associated with the activities of the Council will be identified and systematically assessed. Suitable and sufficient risk control measures will be identified and implemented to ensure that all risks are appropriately controlled and reduced to ALARP. All risk control measures will follow the hierarchy of risk control stated in this procedure.

Identify the hazards, Identify existing control Risk adequately who may be harmed measures & assess the controlled? and how risk.

Risk control measures are methods used which reduce/control risks arising from the hazard. Any existing control measures that are currently in place should be identified.

Risk assessment is the overall judgement of the level of risk arising from the hazard, based upon the likelihood of the hazard occurring and the potential severity of the consequence , taking into account any existing risk control measures that are already in place to reduce/control the risk. Using the risk matrix as a guide, the level of risk should be assessed to identify the risk rating.

Likelihood Description Certain Expected to occur in most circumstances Likely Will probably occur in most circumstances. Possible Might occur at sometime Unlikely Not expected but conceivable, could occur sometime. Rare Not expected and would only occur in exceptional circumstances.

19 Five levels of `consequence` are used to indicate the extent of harm or damage to `people`, the `marine environment` and the `business of the Port` as follows:

Consequence People Marine Business/Infrastructure Environment of Harbour Trivial Injury resulting in A non contained oil No tangible cost an absence from spill resulting in work or being minor surface sheen unable to which disperses undertake naturally normal duties for <1 day Minor Injury resulting in A non contained oil Cost to harbour infrastructure of up to an absence from spill requiring a tier £5000. No loss of trade or impact on work or being one response. future business/operations. unable to undertake normal duties for >1 but < 3 days. Serious A > 3 day injury, A non contained oil Cost to harbour infrastructure of up to dangerous spill requiring a tier £5000. No loss of trade or impact on occurrence or one response and future business/operations. reportable disease possibly Tier 2. as defined in RIDDOR. Major A major injury as A non contained oil Cost to harbour infrastructure of up to defined in spill requiring a tier £50000. Short term loss of trade. No RIDDOR or two response. impact on future business/operations. multiple lesser injuries. Extreme Fatality (one or A non contained oil Cost to harbour infrastructure in excess more) spill requiring a tier 3 of £50000. Major short term disruption (National Contingency and Detrimental impact on future Plan) response. business/operations.

20 Consequence

Risk Matrix Trivial e.g. Cuts Minor e.g. Bruising, Trapped finger Serious e.g injury. Back Equipment damage Major e.g Broken leg. Loss of equipmen Extreme e.g Fatality. Major structural damage 1 2 3 4 5 Certain 5 5 10 15 20 25 Expected to occur in most circumstances Likely 4 4 8 12 16 20 Probably occur in most circumstances Possible 3 3 6 9 12 15 Might occur at some point Unlikely 2 2 4 6 8 10 Not expected but conceivable at some point Rare 1 1 2 4 4 5 (<1%) Would only occur in exceptional likelihood likelihood circumstances

Risk adequately Controlled?

Risk Descriptor Acceptable? Actions Rating Work should not be started or 16-25 Prohibited Unacceptable continued until the risk has been reduced. Additional risk control measures required Work should be strictly limited until the risk has been reduced. Can 12-15 High Tolerable if only be undertaken with the written actions met consent of the Head of Service. Additional risk control measures required. 6-10 Medium Tolerable if Control measures as a minimum actions met meet legislative requirements. Actions taken to reduce risk to as 1-5 Low Acceptable if low as reasonably practicable. actions met Additional risk control measures may be required.

21 Each risk assessment is conducted in accordance with the risk matrix and risk rating charts shown in part 8-appendices of this marine operations-safety management system .

The “competent person” assigned to carry out the risk assessment of an operation/activity will use the risk assessment form OHS (F):3 (see part 8- appendices) as follows.

• The risk assessment number. • The operation/task/location being assessed. • The risk factor. • Determine and record each significant hazard that could lead to the hazardous event occurring. (NB. It is possible that there will be more than one significant hazard for each task or operation.) • Determine and record the risk to `people`, `the environment` and the business/infrastructure to the harbour. • Identify and record the existing controls that are in place to address each significant hazard. • The name of the competent person conducting the assessment. • The date of the assessment. • A set of safe working procedures required for the relevant task/operation being undertaken.

Identify Risk Additional Develop and Adequately Control Controlled? Implement Measures Action plan. required

Control measures must take into account any relevant legal requirements which establish the minimum levels of risk control. Where additional control measures are required to reduce the risk they should be considered according to the order in the following hierarchy of risk control which, as well as being in order of effectiveness to control risks, is also in order of the minimum amount of managerial effort required to maintain them.

22 Hierarchy of risk control Eliminate the Avoid the risk altogether by removing the hazard or no risk longer undertaking the activity. Substitute Reduce the risk by replacing the hazard or activity with the one which entails a lower risk. risk Control the Control the risk by physical isolation or separation of risk people from the hazard. (Physical) Control the Control the risk by procedural methods which are risk understood and effectively implemented; safe systems (Procedural) of work, information, training, instruction, supervision etc. Protect the Protect the individual by the provision of personal individual protective equipment.

When considering additional control measures it should be ensured that they will not introduce any new hazards. When the control measures have been identified and agreed they must be prioritised, placed into an action plan and implemented. The action plan needs to be clear about exactly what needs to be done, when and by whom with SMART objectives ( Specific, Measurable, Achievable, Realistic and Timed ) Where full implementation of the control measures identified cannot be achieved rapidly adequate steps may need to be taken in the interim to minimise the risk. The implementation of the action plan must be monitored and subsequently reviewed to ensure that the remedial actions identified have been, and continue to be, adequate, appropriate and implemented.

2.1.6 Measures.

1. The River Hull Harbour Authority has incorporated the Council risk assessment methodology to inform the Safety Management System. 2. The risk assessment methodology is used to identify and assess hazards that arise when conducting tasks and activities that relate to marine operations. 3. The methodology is also used to identify and assess hazards in the following circumstances • In the event of a wreck. • Prior to any harbour works commencing. • In the event of a change in use of the harbour. • Following an accident/incident.

23 2.1.7 Communication

Communication. Relevant information identified in the risk assessment regarding the hazards, their associated risks to health and safety and the appropriate risk control measures will be effectively communicated, and be readily accessible to, employees and others as appropriate.

Record the Findings and Retain Monitor Communicate records and review as information appropriate

The risk assessment must be recorded on the Council risk assessment form OHS (F):3 and be readily accessible to the employees undertaking the activities and others (e.g. contractors) as appropriate.

Managers need to ensure that the findings of the risk assessments and the precautions to be taken are effectively communicated to, understood and implemented by those persons covered in the assessment.

2.1.8 Record Keeping

Record Keeping Suitable records of all risk assessments and associated documents must be made and kept for a minimum period of 4 years from the date at which they are superseded.

Record and Retain Monitor and Communicate records Review as information appropriate

Risk assessments and associated documents must be kept for a minimum period of 4 years from the date which they are superseded as they may be required in the event of a litigation claim for compensation for past action (claims for compensation can, generally, be made up to 3 years from the date of the incident occurring ).

24 2.1.9 Monitoring and Review

Monitoring and Review Risk assessments will be reviewed • If there has been a significant change in the matters to which it relates. • If there is reason to suspect that it is no longer valid. • At least annually. • Following an accident/incident

Record and Retain Monitor and Communicate records Review as information appropriate

The risk assessment and control process is not a one-off activity but part of the process for continuous improvement and should be reviewed and revised as appropriate.

2.2 Emergency Planning

2.2.1 Procedure for Emergency Planning

Purpose

A fundamental purpose of a Safety Management System is to prevent an emergency situation developing. It is however essential that every Safety Management System provides for an appropriate response to an emergency situation and indeed this is required by the Code.

This procedure describes the arrangements established by the Council for responding to an emergency situation and ensuring that personnel are suitably trained to deal with it.

Responsibility

The City Engineer - Traffic and Transport Network is responsible for ensuring that suitable emergency and contingency plans have been established, and ensuring that personnel are suitably trained so that they may respond effectively in an emergency situation.

25 Details

1. The River Hull Emergency Plan would be initiated in the event of an oil pollution or other incident in the harbour.

2. The River Hull Oil Spill Contingency Plan would be initiated in the event of an oil pollution incident in the harbour.

3 The River Hull Emergency Plan has been prepared to meet the Council’s statutory responsibility with regard to the Dangerous Substances in Harbour Area Regulations 1987. It includes the actions and response to any emergency which may arise in relation to the handling or transport of dangerous substances.

4 In addition to the two plans described above, Kingston upon Hull City Council has established an Emergency Management Arrangement.

Additionally the River Hull Emergency Plan and the Council’s Emergency Management Arrangement have been developed to provide a generic approach to other possible emergency situations that relate to marine operations and that have been identified through the risk assessment process.

5 The River Hull Emergency Plan contains arrangements for: • The initial reporting of an emergency situation. • The immediate response to an emergency situation. • Making contact with the emergency services. • The control of navigation in, and in the approaches to the harbour area during the emergency situation. • Keeping records of events in an emergency situation. • Responding to the media (conducted through the Council’s Press officer).

6 The River Hull Oil Spill Contingency Plan and the River Hull Emergency Plan are maintained by the Structures, Safety & Emergency Planning Manager as controlled documents.

7 They are reviewed every 5 years to ensure that all relevant and likely emergency situations (e.g. as may be identified from risk assessment and in consideration of any accidents since the previous review) are addressed and that all contact details are correct.

8 Each of these plans is subject to exercises, in accordance with the requirements of each individual plan. The exercises are structured to train and remind personnel of their role and actions in an emergency situation. The exercises also test internal communications and links to the emergency services.

Every 3 years the exercises are conducted in conjunction with the emergency services.

9 Following each exercise the Oil Pollution Officer chairs a review to identify

26 any weaknesses and/or any improvements that could be made to the plans. Where improvements have been identified the Oil Pollution Officer amends the appropriate plan accordingly. A record of the post exercise review is made using the Emergency Training Exercise Record (Form No. Emergency Training 1 – see part 8 –appendices)

10 In the event of a change in use of the harbour (e.g. a significant change in type of vessel entering it) and, as part of the risk assessment that would be conducted, The River Hull Oil Spill Contingency Plan and The River Hull Emergency Plan are reviewed to ensure that the appropriate emergency response capability exists.

Measures

1 The River Hull Oil Spill Contingency Plan, The River Hull Emergency Plan and the Council’s Emergency Management Arrangements have been established.

2 Each plan is exercised at prescribed intervals.

3 Every 3 years the plans are exercised in conjunction with the emergency services.

4 The plans are subject to review every 12 months and in the event of a change in use of the harbour.

Records

1 Records of the exercise conducted against each plan are held by the Structures, Safety & Emergency Planning Manager for a period of at least 5 years. These include a description of the exercise, the personnel involved and the outcome of the post exercise review.

2.3 Event Planning

2.3.1 Procedures for event planning

Purpose

This procedure describes the arrangements adopted when an organisation wishes to organise and conduct a recreational event in the harbour, or harbour entrance.

27 Responsibility

The Harbour Master & Safety & Emergency Planning Manager are responsible to City Streetscene Manager for ensuring that the requirements of this procedure are implemented as required.

Details

1 Should an organisation wish to organise and hold a recreational event they are directed to the Harbour Master and Structures, Safety & Emergency Planning Manager .

2 The Harbour Master obtains as much detail as possible of the proposed event and conducts a risk assessment (see section 2.1)

3 The outcome of the risk assessment is discussed internally and a decision is then made as to whether the event should proceed. In making that decision the Structures, Safety & Emergency Planning Manager and the Harbour Master, consider the expected movements of other vessels with the outcome of the risk assessment.

4 Where it is decided that the event should proceed then the Harbour Master communicates with the event organiser to ensure that the required controls are implemented and ensure an effective liaison between the Harbour Authority and the organisation holding the event.

Measures

1 Requests for a recreational event are subject to the outcome of a risk assessment.

2 Controls required in the risk assessment are implemented and a close liaison between the Harbour Authority and the event organiser established.

Records

1 Risk assessments conducted in response to a request for a recreational event are maintained as per the requirements of section 2.1

28 2.4 Accident and incident reporting

2.4.1 Procedure for accident and incident reporting

Purpose

This procedure describes the arrangements in place to ensure that any accident that may occur within the River Hull Harbour Authority is properly investigated to establish the underlying cause so that, where applicable, appropriate action can be taken to prevent recurrence.

For the purposes of this procedure an accident means any occurrence on board a vessel or involving a vessel, as described in the Merchant Shipping (Accident Reporting and Investigation) Regulations 2012 SI 2012/No1743 or as may be amended from time to time. Incident includes oil pollution incidents.

Responsibility

The Harbour Master is responsible to the Structures, Safety & Emergency Planning Manager for obtaining all the facts concerning an accident, conducting an investigation and preparing a report accordingly. The Structures, Safety & Emergency Planning Manager is required to liaise with the City Engineer - Traffic and Transport Network in matters relating to all accidents that may occur in or in the approaches to the harbour.

Details

1 The Structures, Safety & Emergency Planning Manager is required to immediately report any accident to the City Engineer - Traffic and Transport Network that may have an adverse effect upon the safety of personnel or the marine environment (e.g. a pollution incident). Consideration should also be given as to whether HM Coast Guard at Bridlington need to be informed and, in the case of oil pollution, a POLREP submitted.

2 All accidents are investigated by the Harbour Master who will in conducting the investigation obtain all relevant information so as to ascertain the immediate cause and the underlying cause of the accident. The information obtained by the Harbour Master includes, as applicable

• Details of any persons involved. • Details of any vessel(s) involved including the name, port of registry and the name of the Master or person in charge of the vessel. • The location of any vessel(s) involved. • The weather and tidal conditions at the time of the accident. • The extent of any injuries to people and/or damage to property and/or the environment. • The sequence of events leading up to the accident. • Copies of reports that have been prepared by those involved and/or who witnessed the accident.

29 3 As soon as possible the Harbour Master reviews all the information obtained and provides the Chief Inspector of Marine Accidents (MAIB) with an initial report. If necessary the Harbour Master will conduct further inquiries so that all necessary information is available to identify the immediate cause and underlying cause of the accident. Further inquiries may include the examination of vessels, their onboard records (e.g. log books and certification) and conducting interviews with the involved parties which might e.g. include representatives of the emergency and rescue services.

4 In consideration of the information obtained, the risk assessment and Safety Management System and, where applicable taking into consideration the requirements of applicable rules, regulations and codes of practice, the Harbour Master prepares a report that:

• Identifies the immediate cause and underlying cause of the accident. • Summarises any action(s) taken. • Proposes actions to prevent recurrence of the accident, and • Describes the means by which those actions should be implemented and monitored for effectiveness.

5 The Harbour Master’s report is passed to the Structures, Safety & Emergency Planning Manager who reviews the findings and will decide what, if any, action should be taken to prevent recurrence of the accident.

6 A copy of the Harbour Master’s report is provided to the Chief Executive by the Structures, Safety & Emergency Planning Manager, with a summary of the actions agreed with council members and chief officers. A copy is also forwarded to the Chief Inspector of Marine Accidents (MAIB) .

Measures

1 All accidents are subject to investigation to ascertain the immediate cause and underlying cause.

2 The Chief inspector of Marine Accidents (MAIB) is informed in the event of all incidents and accidents, involving collisions and injuries to personnel as defined in SI 2012/1743 (as amended).

3 Results of the investigation are documented and passed to the Structures, Safety & Emergency Planning Manager for consideration.

30 Records

1 The Harbour Master maintains the report of the investigation and all supporting material from every accident for a minimum period of 5 years.

2.5 Ship Defect Reporting

1 The Harbour Master should draw the attention of the master or Person-in- Charge of any craft navigating in or moored alongside any part of the harbour area to any defects of that craft of which the Harbour Master’s becomes aware. The Harbour Master’s is empowered to prevent any further movement of craft until such defect is rectified and/or require such craft to be moved, at the owner’s expense, to a place of safety until such defect is rectified. The MCA (local Marine Office at Beverley) should be advised of any significant or unrectified defects.

31 Part 3 – Regulation and Management of Navigation

Contents

Section Description Issue date 3.1.1 Overview 3.1.2 Navigation Rules 3.1 General 3.1.3 Bridge Byelaws and Regulations 3.1.4 Appointment of Harbour Master 3.1.5 Power to dredge 3.2.1 Procedure for ship reporting 3.2 Vessels carrying and notification of dangerous dangerous or or polluting goods polluting goods 3.2.2 Procedure for controlling the navigation of vessels carrying dangerous or polluting goods. 3.3.1 Procedure for the control of vessel 3.3 Vessel movements movements 3.3.2 Procedure for the arrival and departure of vessels

3.1 General

3.1.1 Overview

The Harbour Authority’s powers to regulate and manage navigation on the River Hull are contained in the River Hull (Navigation) Rules Order 1957 SI 1957No 2051 (as amended) and the various River Hull Bridges Byelaws.

The opening paragraph of the 1957 Navigation Rules Order states :” Whereas no rules have been or can be made under the authority of any local Act, concerning the lights and signals to be carried, or the steps for avoiding collisions to be taken, by vessels navigating the waters of the River Hull : and whereas the Lord Mayor, Aldermen and citizens of the City who have authority over the waters of the River Hull, have made application for the making of new rules” So, although certain sections of the Harbours Docks and Piers Clauses Act 1847 had been incorporated into several of the Local Acts over many years, it was apparent that powers of Special Direction for the Harbour Master and powers of General Direction for the Harbour Authority had not been expressly conferred. The River Hull (Navigation) Rules Order 1957 (and the previous 1909 Order which it revoked) achieve the same end.

32 3.1.2 Navigation Rules

By Order in Council HM The Queen, in exercise of powers conferred under the Merchant Shipping Act 1894 (now consolidated in the Merchant Shipping Act 1995), made the River Hull (Navigation) Rules Order 1957 This order and subsequent amendments regulate activities in respect of:

• navigation • berthing and mooring • notice of entry and removal of vessels • manning and speed of vessels • signals • towing in a similar manner to General Directions,

A de facto power of Special Direction is created at s2 of the Schedule viz: “Every vessel passing up or down the river shall obey the orders of the Harbour Master.”

There is a saving in the Order for any powers the Dock Master at Victoria Dock may Have had by incorporation of the Harbours Docks and Piers Clauses Act 1847 into his Special Acts but, since that Dock has long been closed and redeveloped, this is now an irrelevance.

The River Hull (Navigation) Rules Order 1957 will be reviewed as part of the formal review of the marine operations Safety Management System at intervals not exceeding five years as arranged by the HM/Structures, Safety & Emergency Planning Manager (as detailed in part 7, The Safety Management System, section 7.4 procedure for reviewing)..

3.1.3 Bridge Byelaws and Regulations

Hull City Council is empowered to make Bridge Byelaws under the Humberside Act 1982.

All of the Bridge Byelaws were repealed under the Local Government Act 1972.

Hull Rail Bridge is owned and operated by Network Rail who require 24 hours notice for opening.

3.14 Appointment of Harbour Master

The Kingston upon Hull Act 1984 (s33) empowers the Council to appoint a Harbour Master to exercise jurisdiction in respect of the river.

33 3.15 Power to dredge

Powers to cleanse and preserve the channel of the river are incorporated into the Kingston upon Hull Act 1984 (s34) subject to a saving for the Water Authority.

3.2 Vessels carrying dangerous or polluting goods

3.2.1 Procedure for ship reporting and notification of dangerous or polluting goods.

Purpose

Under the provisions of the Merchant Shipping (Vessel Traffic Monitoring and Reporting Requirements) Regulations 2004 (as amended) vessels are required to provide notification of their arrival. These regulations also set out arrangements that ensure that vessels carrying dangerous or polluting goods arriving in the UK, or any other European Economic Area State (as defined in the regulations) or between UK ports notify the MCA or when proceeding to another EEA State the relevant competent authority, of information set out in the annexes to Merchant Shipping Notice MSN 1831 (M+F). This procedure sets out the requirements of the River Hull Harbour Authority in respect of notice of arrival and notification by vessels carrying dangerous or polluting goods.

Responsibility

The Harbour Master is responsible to the Structures, Safety & Emergency Planning Manager for ensuring that the requirements of this procedure are implemented as required.

Details

1 Part 2 of the Merchant Shipping (Vessel Traffic Monitoring and Reporting Requirements) Regulations 2004 requires that vessels provide notification prior to entry into port.

2 Part 3 of the Merchant Shipping (Vessel Traffic Management and Reporting Requirements) Regulations 2004 provides details of dangerous goods or polluting goods (as defined in those Regulations) carried on vessels departing from or arriving at a port in the UK or other EEA State to be notified to the relevant harbour authority. Under these regulations the MCA may require the Master, Owner or agent of a ship to notify the authority at the port of destination of the information required by the annex to MSN 1831 (M+F). In such circumstances the Harbour Master shall ensure that the

34 information is retained for as long as it may be required for use in the event of an incident or accident at sea.

3 In addition to the requirements of (2) above , vessels arriving are required to provide the Harbour Master with details of all cargoes that are dangerous or polluting goods. Where possible the information is provided at least 24 hours in advance and includes the following details: • Name of vessel. • ETA at the Harbour – date and time • Number of persons on board. • The masters name. • The agent’s details. • The proper shipping name of the dangerous/polluting goods. • The IMO hazard class as per the IMDG, IBC and IGC Codes. • The UN number. • The quantity/weight. • Address from which detailed information on the cargo may be obtained.

Additionally, for vessels carrying explosives:

• Gross weight. • Net explosive quantity. • Direct delivery arrangement. • Net weight. • Class/division/compatibility group.

4 Information in 3 above is reviewed by the Harbour Master to confirm that a risk assessment has been conducted in respect of the specified dangerous/polluting goods and that all significant hazards have been identified and the appropriate controls implemented. If the goods have not previously been handled by the Harbour Authority a risk assessment (see part 2 of the Safety Management System, section 2.1.1 procedure for conducting risk assessments) is conducted and additional controls implemented if required.

5 Notice of arrival is reviewed by the Harbour Master. If the vessel has unusual characteristics the Harbour Master may conduct an additional risk assessment and consider requiring additional controls to provide an acceptable level of risk. Such additional controls may include for example the use and/or services of a tug supplied by a towage company approved by the River Hull Harbour Authority.

Measures

1 Vessels give notice of arrival.

35 2 The arrival and departure of vessels carrying dangerous goods or polluting goods is subject to risk assessment.

Records

1 Notifications of arrival are retained by the Harbour Master for a period of at least one year.

2 Risk assessments relating to vessels arriving and departing when carrying dangerous or polluting goods are retained in accordance with the procedure for conducting risk assessments (see part 2 of the Safety Management System, section 2.1.1)

3.2 Vessels carrying dangerous or polluting goods

3.2.2 Procedure for controlling the navigation of vessels carrying dangerous or polluting goods.

Purpose

This procedure sets out the requirements of the River Hull (Old Harbour) in respect of the control of navigation of vessels that are carrying dangerous or polluting goods including those vessels in which one or more deficiencies exist.

Responsibility

The Harbour Master is responsible to the Structures, Safety & Emergency Planning Manager for ensuring that the requirements of this procedure are implemented as required. Details

1 Movement procedure

Vessels carrying dangerous or polluting goods shall not enter the harbour unless they have a minimum of 10% under keel clearance in relation to their draft to ensure safe navigation to their berth. Vessels carrying dangerous or polluting goods shall not commence to manoeuvre in the harbour after high water without the express permission of the Harbour Master.

The Master of any vessel carrying dangerous or polluting goods is required to supply the details required by Annex B of MSN1831 .

2 Deficiencies in vessels carrying dangerous or polluting goods.

The Master of any vessel that has deficiencies which may prejudice its safe navigation must notify the Harbour Master immediately. On receipt of such notification the Harbour Master promptly advises the MCA by the most appropriate means and conducts a risk assessment to identify and assess the hazards associated with the reported deficiencies. The outcome of the risk assessment is

36 used to determine whether the vessel should navigate in the harbour and, if so what further controls might be implemented.

Failure by a Master to report any serious deficiency may render him liable to prosecution in accordance with clauses 1.2.3 and 1.2.4 (page 8).

Measures.

1 The Harbour has established controls over the movement of vessels carrying dangerous or polluting goods.

2 Masters are required to report deficiencies that prejudice the safe navigation of vessels carrying dangerous or polluting goods.

3 A risk assessment is conducted to identify and assess the hazards of any vessel carrying dangerous or polluting goods that has deficiencies that prejudice safe navigation.

Records

Rix information sheets are to be faxed or e-mailed to the Harbour Masters office for filing in the vessel arrival/eta file. This applies whether a deficiency is listed or not (subsequent events may render such nil returns important). The Harbour Master retains these for a period of at least one year. Providing no incidents or accidents are reported that in any way may be connected with the reported deficiency they may then be disposed of.

3.3 Vessel movements

3.3.1 Procedure for the control of vessel movements

Purpose

This procedure sets out the requirements for under keel clearance and other safety precautions established by the River Hull (Old Harbour) in respect of vessels that are navigating in the harbour and its entrance.

Responsibility

The Harbour Master is responsible to the Structures, Safety & Emergency Planning Manager for ensuring that the requirements of this procedure are implemented as required.

Under keel clearance

As a general rule, the under keel clearance (UKC) allowance is as follows:-

37 No vessel should enter the harbour unless they have a minimum of 10% under keel clearance in relation to their draft to ensure safe navigation to their berth.

Safety Precautions

The following precautions are to be observed:-

1 Vessels carrying dangerous or polluting goods shall not enter the harbour after High Water Hull without the express permission of the Harbour Master.

2 The Harbour Authority reserves the right to appoint a tug or tugs to attend any vessel if, with due regard to the prevailing circumstances, the Harbour Master deems it necessary.

Measures

1 A general under keel clearance allowance has been established for vessels entering and navigating the harbour.

2. General precautions have been developed to provide for the safety of vessels when entering or navigating the harbour.

Records

Records are not specifically required by this procedure but the time of commercial craft entering and leaving the harbour and arriving/leaving berths is recorded in the desk diary log.

3.3 Vessel movements

3.3.2 Procedure for the arrival and departure of vessels.

Purpose

This procedure sets out the arrangements established by the Harbour Authority to ensure that the arrival and departure of vessels is handled in a safe and efficient manner.

Responsibility

The Harbour Master is responsible to the Structures, Safety & Emergency Planning Manager for ensuring that the requirements of this procedure are implemented as required.

Details

1. Arrivals.

Every vessel, before entering the harbour, must call the Harbour Master on VHF Radio Channel 22 (Call Sign Drypool Radio)

38 Every vessel must inform the Harbour Master when secure at their berth, and when clearing every bridge passage.

Every vessel that requires Myton Bridge to be swung prior to entering the harbour must stem the tide off Victoria Pier until the bridge is fully swung and wait until the navigation lights on Sammy`s Point have changed from red to green. Myton Bridge will then inform the vessel by VHF Radio Channel 22 that the bridge is fully swung and permission is given for the vessel to enter. At least 24 hours advance notification is needed if a vessel requires Myton Bridge to be swung.

The River Hull Rail Bridge is owned / maintained, and operated by Network Rail. River craft with an air draft that necessitates the bridge to be swung must give the Harbour Master at least 24 hours prior notice, to enable Network Rail to roster rail bridge personnel for this purpose.

Pleasure craft shall contact the Harbour Master on VHF Radio channel 22 before entering the harbour, giving their destination and number of persons on board, or if outside the times listed below a message can be left on telephone number 01482 331203 or alternatively on the Harbour Master`s duty mobile, number 07884 498269. Pleasure craft shall inform the Harbour Master when at their destination or when transiting Ennerdale Bridge on leaving the Harbour Authority limits.

Pleasure craft requiring the lifting or swinging of bridges must inform the Harbour Master 24 hours beforehand or if this is not possible then as much advance notice as is reasonably possible. They must also have a valid certificate of insurance for their craft to cover the travel period and have furnished the Harbour Master’s office with a copy of the certificate otherwise transit will be denied.

The Harbour Masters office is manned from 3 hours before high water Hull until 1 hour after high water Hull every day apart from Sundays, Christmas Day and Good Friday. Outside these hours the Harbour Master can be contacted on mobile telephone.

The River Hull bridges are manned from 2 hours 50 minutes before high water Hull until 2 hours after high water Hull every day apart from Sundays, Christmas Day and Good Friday.

Any vessel requiring the bridges to be operated on a Sunday shall contact the Harbourmaster before the end of the PM tide on the preceding Friday. The Harbourmaster will endeavour to facilitate the request, for which an agreed charge will be made

If bridge operations have been booked for a Sunday and no longer required, they must be cancelled by the end of the PM tide on the preceding Friday to avoid a cancellation charge.

2 Departures.

Every vessel, prior to leaving their berth, must call the Harbour Master on VHF Radio channel 22 ( call sign Drypool Radio)

Every vessel that requires Myton Bridge to be swung on departure from the harbour must stem the tide and wait adjacent to Tower Street wharf until the bridge is fully swung. Myton Bridge will then inform the vessel by VHF Radio channel 22 that the bridge is fully swung and permission is given for the vessel to exit the harbour. At least 24 hours advance notification is needed if a vessel requires Myton Bridge to be swung.

Pleasure craft shall contact the Harbour Master on VHF Radio channel 22 when entering the harbour limits outward bound, giving their destination and number of persons onboard, or if outside the times listed below then a message can be left on telephone number 01482 331203 or alternatively on the Harbour Masters duty mobile.

Pleasure craft shall inform the Harbour Master when at their destination, or when leaving the harbour at Sammy’s Point.

If bridge operations have been booked for a Sunday and no longer required, they must be cancelled by the end of the PM tide on the preceding Friday to avoid a cancellation charge.

Harbour Masters contact numbers.

In office hours Telephone No. 01482 331208 24 hours Fax and answer phone No... 01482 331203 Out of hours Mobile telephone No... 07785 520649

Part 4 – Conservancy

Contents

Section Description I Issue Date 4.1 Hydrography 4.1.1 Procedure for hydrographic activities 4.2 Aids to 4.2.1 Procedure for the provision and Navigation maintenance of aids to navigation 4.3 Wrecks 4.3.1 Procedure for wreck marking and/or the removal of wrecks 4.4 Harbour Works 4.4.1 Procedure for regulating harbour works

Part 4 - Conservancy

41 4.1 Hydrography

4.1.1 Procedure for hydrographic activities.

Purpose This procedure describes the hydrographic activities undertaken by the Harbour Authority to fulfil it’s Conservancy duty to conserve the harbour so that it is fit for use as a port and in fit condition for a vessel to utilise it safely..

Responsibility The Harbour Master is responsible to the Structures, Safety & Emergency Planning Manager for ensuring that the requirements of this procedure are implemented.

Details

1. Hydrographic surveys of the River Hull are conducted periodically. The frequency of these surveys is determined by the Harbour Master in consideration of various factors but at intervals not greater than 5 years.

2. Surveys are conducted by an outside contractor using their own equipment and boat. The contractor plots the survey data to produce profiles of the depth of water.

3. The Harbour employs the services of a dredging contractor from time to time. Dredging is undertaken when the Harbour Master deems it necessary.

4. The printed surveys are available to view at the Harbour Masters office.

5. If for any reason it is found that shoaling has taken place or an obstruction is detected and is considered a hazard to the safe navigation of shipping and/or leisure craft likely to use the harbour the Harbour Master will issue a Local Notice to Mariners advising of the location of the shoaling/obstruction.

Measures

1. Hydrographic surveys of the River are conducted periodically. Survey findings are available to view.

2. Maintenance dredging is undertaken as required.

3. In the event that extensive shoaling has taken place a Local Notice to Mariners will be issued.

Records

1. The Harbour Master retains all survey reports on an indefinite basis for future reference / comparison purposes.

4.2 Aids to Navigation.

4.2.1 Procedure for the provision and maintenance of aids to navigation.

Purpose

This procedure describes the arrangements established by the River Hull Harbour Authority in respect of its activities as Local Lighthouse Authority (LLA) that relate to the provision and maintenance of aids to navigation.

Responsibility

The Harbour Master and Structures, Safety & Emergency Planning Manager are responsible to the City Streetscene Manager for ensuring that the requirements of this procedure are implemented.

Details

1 The Harbour Authority has established a number of aids to navigation. The establishment of aids to navigation has evolved over a long period of time. A risk assessment is to be conducted in order to identify whether additional aids to navigation or change to the characteristics of the existing aids to navigation are required and stakeholders would be consulted. 2 In the event that a need is identified (e.g. through a change in use and/or risk assessment) to establish one or more new aids to navigation and /or change the characteristic of an existing aid to navigation, the Harbour Master must first obtain the consent of Trinity House ( The General Lighthouse Authority) 3 All aids to navigation that are owned and maintained by the Harbour Authority are Category 3 as defined by Trinity House in it’s capacity as the General Lighthouse Authority (GLA). Consequently they are maintained to meet the overall availability criteria of 97% as specified by the GLA in the Ports & Harbours Aids to Navigation Availability Reporting (PANAR) document. 4 Aids to Navigation are subject to informal inspection on a daily basis. On a monthly basis the Harbour Master/ M & E Engineer records details of any failure of the harbour’s aids to navigation. 5 In the event of a failure of an aid to navigation the following actions are undertaken: a) The Bridge Operative Supervisor informs the M & E engineer who rectifies the fault as soon as possible. c) The Harbour Master is advised.

If the deficiency is the traffic signals on Sammy`s Point (which relates to Myton bridge operations) and cannot be rectified within 24 hours, the Harbour Master issues a Local Notice to Mariners which is copied to the Navigation Directorate of Trinity House, and if a shipping movement is expected (e.g. Coaster) the Harbour Master conducts a risk assessment to identify the hazards and assess the risk that arises from the failure. Appropriate measures are taken in consideration of the findings of that risk assessment.

Measures

43 1. The Harbour Authority has established aids to navigation. The provision and level of aids to navigation is periodically reviewed. 2. Controls are in place to govern the establishment, alteration or removal of any aid to navigation in the River Hull Harbour Authority. 3. The Harbour’s aids to navigation are subject to daily checks and maintained to achieve the overall availability criteria specified by the GLA. 4. Casualty records are maintained and availability statistics are recorded. 5. Trinity House as the General Lighthouse Authority inspect the Aids to Navigation annually.

Records

1. The Harbour Master maintains availability records of all the aids to navigation for a period of one year. 2. The Harbour Master maintains a record of all failures of the aids to navigation. These records are also held for a period of at least one year.

4.3 Wrecks.

4.3.1 Procedure for wreck marking and/or the removal of wrecks

Purpose

This procedure describes the arrangements established for the marking and/or removal of wrecks within the River Hull Harbour Authority.

Responsibility

The Harbour Master is responsible to the Structures, Safety & Emergency Planning Manager for ensuring that the requirements of this procedure are implemented.

Details

1. Where any vessel is sunk, stranded or abandoned within the River Hull Harbour Authority the Harbour Master conducts, as soon as practicable, a thorough risk assessment of the danger to navigation and also any environmental threat posed by that wreck.

44 2. The Harbour Master reviews and discusses the outcome of the risk assessment with the Structures, Safety & Emergency Planning Manager and a decision is then made for the appropriate action to be taken. This may include raising, removal, destroying or marking of the wreck. 1. The Harbour Master promptly informs the United Kingdom Hydrographic Office (UKHO) of the position and description of the wreck and issues any appropriate Navigation warnings and/or Local Notice to Mariners. 2. Where a decision is made to light or buoy the wreck, the consent of Trinity House as the General Lighthouse Authority (GLA) is obtained prior to the light and/or buoy being established. 3. The Harbour Master subsequently advises the UKHO of any further action taken with regard to raising, removal, destroying or marking of the wreck. 4. All immediate and subsequent action taken to reduce the threat of danger to navigation or the environment will be in accordance with the provisions of the Merchant Shipping Act 1995, as amended from time to time.

Measures

1. All wrecks within the River Hull Harbour Authority limits are subject to thorough risk assessment. 2. Action taken in relation to wrecks is in accordance with the provisions of the Merchant Shipping Act 1995.

Records

1. All records pertaining to any wreck within the harbour limits together with the records of actions taken are retained by the Harbour Master for a period of at least 5 years.

5.3 Harbour Works

5.3.1 Procedure for regulating harbour works

Purpose

Harbour works typically involve dredging activities, diving operations and repairs to wharves, staithes, quays, berths and bridges. Such works may impact on the safety of navigation, the environment and people using and working in the harbour.

This procedure describes the arrangements established for the regulation of harbour works within the River Hull Harbour Authority.

Responsibility

The Harbour Master is responsible to the Structures, Safety & Emergency Planning Manager for ensuring that the requirements of this procedure are implemented.

Details

1. Prior to the commencement of any harbour works the Harbour Master conducts a thorough risk assessment, to identify and assess the risk of any significant hazards that may arise from the proposed works. 2. The Harbour Master ensures that all necessary licences, permissions and consents for the harbour works are obtained and all applicable conditions met. 3. Based on the outcome of the risk assessment the Harbour Master determines, through consultation with contractors and relevant stakeholders, the controls that are required such that the risks arising from the identified significant hazards are reduced as low as reasonably practicable (ALARP). 4. The Harbour Master ensures that the required controls are implemented and monitors their effectiveness throughout the duration of the harbour works.

Measures

1. A thorough risk assessment is conducted prior to commencement of any harbour works. 2. Harbour works are only commenced when all necessary licences, permissions and consents have been obtained and their conditions met. 3. Where applicable, controls are established and implemented to ensure that the risk from any significant hazards is as low as reasonably practicable.

Records

1 All records of harbour works, including risk assessments, licences, permissions and consents are retained by the Harbour Master on an indefinite basis.

Part 5 - Pilotage

Contents

Section Description Issue Date 5.1 Pilotage Pilotage Overview

5.1 Pilotage in the harbour area is not compulsory and, therefore, Pilotage Directions have never been issued. Currently, there are very limited numbers of craft navigating in the harbour area comprising river barges, small workboats, and leisure craft. The last visit by a sea-going vessel was in 2004. The harbour is not currently designated by DfT as a Competent Harbour Authority as defined in the Pilotage Act 1987. The Harbour Master will keep these circumstances under continuous review by re- assessing the hazards and resultant risks from marine operations including those that arise from the waterborne carriage of dangerous goods or harmful substances. Such review considers the size and type of vessels using the harbour, any changes of use of the harbour, and whether the provision of compulsory pilotage would materially reduce the level of risk.

Part 6 – Towage

Contents

Section Description Issue date 6.1 Towage 6.1.1 Procedure for Towage

6.1 Towage

6.1.1 Procedure for towage

Purpose

Towage is used in the River Hull Harbour Authority as a risk control measure. This procedure describes the circumstances when towage takes place together with the arrangements (i.e. towage guidelines) adopted when towage is undertaken.

48 Responsibility

The Harbour Master is responsible to the Structures, Safety & Emergency Planning Manager for ensuring that the requirements for towage are applied as described in this procedure.

Masters, Pilots and Barge skippers are responsible to the Harbour Master for ensuring that acts of towage are conducted in accordance with the requirements of this procedure.

Details

1 Circumstances when towage takes place. a) The River Hull Harbour Authority reserves the right to appoint a tug or tugs to attend any vessel if, with due regard to the prevailing circumstances, the Harbour Master deems it necessary. b) All vessels being towed up or down the river above the North Bridge shall be towed in a single line and not abreast of each other. c) A vessel shall only tow one vessel at any time if the carrying capacity of the vessel being towed exceeds 300 tons. d) Dumb vessels.

The Harbour Master keeps under review these circumstances in light of changes in use of the harbour and/or types of vessels entering the harbour. These circumstances also form part of the formal review of the towing procedures. (see part 7, the Safety Management System, section 7.4.1. procedure for reviewing).

2. When towage is undertaken the following arrangements apply. Whilst these arrangements have been established by the River Hull Harbour Authority and are to be applied generally, this does not preclude deviation from them so as to avert immediate danger to life, the environment or to property.

a) Arriving/Departing vessels subject to towage are required to make fast to the tug(s) by use of the towing vessels certified equipment. In the case of a dumb barge the tow should be connected in a pull/push capacity. b) The tug(s) must be made fast prior to the vessel making its final approach to the harbour. If this is not possible due to sea conditions or any other reason, the approach is to be aborted until conditions improve such that the tug(s) can be made fast. c) In the case of an outward bound vessel requiring tug(s) then the tug(s) must be made fast prior to departure from the berth. d) Towage within the harbour area should not be undertaken if visibility is less than 2 cables unless with the specific agreement of the habour master and all involved parties. In the event that towage is already underway when visibility reduces below 2 cables the harbour master may direct the tug and tow to the nearest safe berth until visibility improves.

49 e) When Non-Routine towage (unusual, unwieldy tows) is carried out a Non-routine Towage Assessment form shall be completed and submitted to the Harbour Master

Measures

1 The River Hull Harbour Authority has defined the circumstances under which towage is compulsory in the Details above. These circumstances are subject to on-going review by the Harbour Master and formal review at 5 yearly intervals. 2 Arrangements for towage have been documented.

Records

1. The times and location of towage movements will be recorded in the Harbour Master’s Desk Diary Log.

Part 7 Dangerous Vessels

7. Dangerous Vessels

Purpose

The Harbour Authority recognises that it has powers under the Dangerous Vessels Act 1985 for the Harbour Master to give direction to prohibit the entry or require the removal of any vessel where, in their opinion, the condition of such vessel or anything it contains presents a grave and imminent danger to the safety of persons or property or, through risk of sinking or foundering, may prevent or prejudice the use of the harbour by other vessels. The HA also recognises that, notwithstanding these powers, the Secretary of State’s representative for maritime salvage and intervention (SOSREP) may issue contrary directions to the Harbour Master in the interests of safety.

Responsibility

The Harbour Master is responsible for issuing any such direction after discussion and agreement (if the immediacy of the situation allows) with the Safety & Emergency Planning Manager.

Details a) an inbound vessel in a dangerous condition would have to pass through the ABP harbour area before arriving at the River Hull, either from sea or from a dock or port within the Humber and, in all probability, would be dealt with by ABP. b) in a situation where the danger develops as the vessel is about to enter River Hull from ABP’s harbour area an immediate discussion would be undertaken between the Harbour Master and Harbour Master Humber to agree where such vessel would proceed to in the event that HM River Hull refuses entry. C) in the situation of a vessel alongside or outbound becoming a “dangerous vessel” for which the Harbour Master is considering removal from the River Hull, again Harbour Master Humber should be consulted as to a co-ordinated response to ensure the safest outcome for all parties.

Measures

The Harbour Authority has in place a co-ordinated response strategy that would involve prior discussion with the neighbouring ABP harbour authority.

Records

A contemporaneous log of events would be kept.

Part 8 Civil Contingencies

8. Civil Contingencies Duty

Purpose

The Civil Contingencies Act 2004 provides a framework for civil protection in the event of an emergency that threatens serious damage to human welfare, the environment, or security. Harbour Authorities are category 2 “cooperating bodies” and are expected to be involved with incident response planning and incident management in their sector in support of category 1 responders (emergency services and local authorities).

Reponsibilty

The Harbour Master is responsible to the HCC Designated Incident Manager.

Details

HCC, in it’s capacity as Harbour Authority, has developed the River Hull Emergency Plan and River Hull Oil Spill Pollution Plan (approved by MCA) which detail it’s

51 response actions as a category 2 responder for River Hull marine incidents. HCC is also a category 1 responder in it’s overarching role as a local authority.

Measures

The Harbour Authority has emergency plans in place to meet it’s Civil Contingency duties and these are reviewed and updated at intervals not exceeding 5 years.

Records

The published plans are records of preparedness in their own right and require that detailed incident logs are kept.

Part 9 Environmental

9. Environmental Duty

Purpose

HCC as Harbour Authority recognises it’s general duty to exercise it’s functions with regard to nature conservation and related environmental considerations. Harbour Authorities have to comply with Natural Environment and Rural Communities Act 2006.

Responsibility

Hull City Council as Harbour Authority

Details

The whole of the Humber is designated as European Marine Site (EMS) and Hull City Council is a founding member of the Humber Estuary Relevant Authorities Group (HERAG) responsible for implementation of the Humber Management Scheme which is designed to monitor and maintain the site in favourable condition.

Measures

On going membership of HERAG ensures stakeholder involvement and awareness of current issues and progress against environment aims and objectives.

Records

Environmental incidents would be logged and reported. Minutes of HERAG meetings are published.

Part 10 - The Safety Management System.

Contents

Section Description Issue Date 10 .1 Documented 10.1.1 Procedure for the control of the system documented safety management system 10 .2 Documents 10.2.1 Procedure for the control of documents and publications and publications that relate to the safety of marine operations 10 .3 Audits 10.3.1 Procedure for audit of the marine operation Safety Management System 10 .4 Review 10.4.1 Procedure for reviewing and reporting the performance of the marine operations Safety Management System

10.1 Documented system

10.1.1Procedure for the control of the documented Safety Management System

Purpose. This procedure sets out the arrangements in place to manage the contents of the Marine Operations – Safety Management System (the documented Safety Management System).

Responsibility The Structures, Safety & Emergency Planning Manager is responsible to the Head of Streetscene for ensuring that this documented Safety Management System meets the requirements of the code and that it is maintained as a controlled document.

Details

1 Prior to issue, the contents of the documented Safety Management System are approved by the City Streetscene Manager signature on page 2 of the document. The contents page of each part includes the issue date of each section.

2 The documented Safety Management System is issued as a controlled document to the following:

• Chief Executive of Hull City Council Copy No 1 • City Streetscene Manager Copy No 2 • City Engineer - Traffic and Transport Network Copy No 3 • The Structures, Safety & Emergency Planning Manager Copy No 4 • The Harbour Master. Copy No 5 • The Hull City Council Safety Advisor Copy No 6

Controlled copies are indicated as such by the copy number appearing on the front cover and the word CONTROLLED COPY No. 1

Copy No: 1

From time to time it may be necessary to issue uncontrolled copies of the documented Safety Management System. These will not be subject to any updating. Uncontrolled copies are indicated as such by the word “UNCONTROLLED ” being clearly marked on the front cover.

54 3 In the event of changes being made to the documented Safety Management System the relevant section is amended, together with the contents page of the relevant part, and the City Streetscene Manager approves the change. Approval by the City Streetscene Manager is as described in paragraph 1 above.

4 Once approved, the amended section, together with the updated contents page, is provided to the holders as in paragraph 2 above. The holder then inserts the amended section, removes the superseded pages and provides confirmation that the amendment has been made to the Bridges Team leader.

5 Procedures follow the format of this procedure and must include the following headings: • Purpose • Responsibility • Details • Measures • Records

Other parts of the documented Safety Management System may be written in a form to suit the contents, e.g. part 1 section 1.1 but standard format to be used.

Measures

1 The River Hull Harbour Authority maintains a documented safety management system for marine operations, which is based on a formal risk assessment. 2 The documented Safety Management System is issued and maintained as a controlled document with formal arrangements for approving the content and any amendments thereto.

Records

1. The Structures, Safety & Emergency Planning Manager maintains a copy of all changes to the documented safety management system for a period of not less than 5 years. 2. The Structures, Safety & Emergency Planning Manager maintains a record of confirmation of the amendments made to each controlled copy of the documented safety management system for a period of not less than 5 years.

10.2 Documents and publications

10.2.1 Procedure for the control of documents and publications that relate to the safety of marine operations

Purpose

This procedure sets out the arrangements in place to manage the control of documents and other publications used by the River Hull Harbour Authority in providing for the safety of marine operations. These include publications issued by third parties e.g. the UK Hydrographic Office (UKHO) and those that are from time to time issued by the Harbour Authority. The arrangements ensure that documents and publications can be used with confidence knowing that they contain the latest information. To this end any documents required by the Harbour Authority are viewed electronically with any printed copies stamped as Uncontrolled Copy.

Responsibility

The Harbour Master is responsible to the Structures, Safety & Emergency Planning Manager for preparing and issuing Local Notice to Mariners as and when the need is identified.

The Harbour Master is also responsible to the Structures, Safety & Emergency Planning Manager for ensuring that any new statutory requirements that impact on marine operations are properly implemented to comply with all applicable legislation. Additionally the Harbour Master is required to keep up to date with pending changes in industry practice and be conversant with all relevant codes of practice.

Details

1. Hull City Council issues the River Hull (Old Harbour) Navigation Rules, Bridge Byelaws and General Byelaws. They are freely available to the general public and users of the port by contacting the Harbour Master. Amendments / changes to these byelaws would be made if it were deemed necessary. (e.g. from a risk assessment ) and would be confirmed by the relevant Secretary of State.

2. From time to time the Harbour Master issues Local Notice to Mariners (LNMs). The Harbour Master maintains a list of recipients of LNMs. LNMs are transmitted to users by mail or electronically. Each LNM is consecutively numbered and dated, and contains any self-cancelling information. In January of each year the Harbour Master conducts a review of all issued LNMs and issues a current list of all those in force.

Measures

1. Key documents used in conducting marine operations are maintained as controlled documents.

56 2. Navigation Rules have been enacted and if found necessary would be amended with confirmation from the Secretary of State. 3. Local Notice to Mariners are issued to known users of the harbour and are subject to annual review.

Records

1. A copy of all LNMs issued is retained for a period of 3 years. The Harbour Master maintains a record of the distribution of each LNM.

10.3 Audits.

10.3.1 Procedure for the audit of the marine operations – Safety Management System.

Purpose

This procedure sets out the arrangements in place to audit the marine operations – Safety Management System. The purpose of the audit system is to confirm that the measures in place are being conducted in accordance with the procedures contained within the documented safety management system, and to identify and promote opportunities for improvement.

Responsibility

The Structures, Safety & Emergency Planning Manager is responsible to the City Streetscene Manager for ensuring that the Safety Management System is subject to a regular and effective audit.

Details

1. The Structures, Safety & Emergency Planning Manager prepares an annual audit plan against which all tasks and activities that relate to marine operation are audited. 2. Audits are conducted as per the audit plan by suitably trained and qualified personnel who do not have direct responsibility for the procedure being audited. 3. During each audit particular attention is given to the `measures` identified in the applicable procedures and the Auditor specifically reports on the extent of compliance with them. Additionally, the Auditor is expected to identify necessary actions. 4. Should any deficiencies or opportunities for improvement be identified during an audit they will be discussed with the relevant manager. Resulting actions, including the time scale of implementation, are agreed and documented on the audit report. The relevant manager is responsible for implementing the actions and within the agreed timescale.

Measures

57 1. The Harbour Authority has implemented an audit system to monitor the performance of the system by taking particular note of the `measures` established in each procedure and as a means to promote continuous improvement.

2. All procedures that relate to marine operations are subject to audit at least biannually.

3. Actions arising from audits are agreed and implemented within a determined time scale.

Records

1. The Structures, Safety & Emergency Planning Manager maintains all audit reports for a period of 3 years.

10.4 Review

10.4.1 Procedure for reviewing and reporting the performance of the marine operations Safety Management System

Purpose

This procedure sets out the arrangements in place to review and report on the performance of the marine operations Safety Management System. The purpose of these arrangements is for the Harbour Authority to systematically review the performance of marine operations – Safety Management System and to report to the Street services City Manager on the effectiveness of the system and the level of compliance with the Code.

Responsibility

1. The City Streetscene Manager is responsible for, and is required to review and report the audit results to the Portfolio Holder on the effectiveness of the safety management system. City Streetscene Manager is also required to periodically arrange for a formal review of the Safety Management System and report the outcome of that review to the Portfolio Holder and Chief Executive of Hull City Council.

Details 1. At an annual meeting, between the City Streetscene Manager and the Structures, Safety & Emergency Planning Manager, the number of audits conducted for the year against the audits planned is reported on.

The Structures, Safety & Emergency Planning Manager summarises the findings of the audits conducted to date and includes: • any reports of under performance (e.g. `measures` not being achieved). • Other deficiencies. • Opportunities for improvement, and

58 • Actions being taken and their timescale.

2. At annual intervals the Head of Streetscene considers the Structures, Safety & Emergency Planning Manager`s summaries of audit findings, actions taken together with any accidents and incidents and prepares a report for the duty holder. The report includes a statement describing the level of effectiveness of the marine operations Safety Management System and its level of compliance with the code. In making this report the City Streetscene Manager must consider future changes in the use of the harbour (including its approaches) and how they impact on the Safety Management System in place.

3. At intervals of 3 years Hull City Council publish a report that shows the performance of the marine operations Safety Management System. The performance is shown by summarising the findings of audits such that a comparison is made between the `measures` (that form part of each procedure) and what is actually achieved as found through the audit system. The report will also highlight any deficiencies found in the Safety Management System and indicate the action that have been taken to address them.

4. At intervals not exceeding 5years the City Streetscene Manager is to arrange for a formal review of the entire marine operations Safety Management System including the risk assessment component of it. This review will allow the City Streetscene Manager along with the City Engineer - Traffic and Transport Network to satisfy themselves that the Safety Management System continues to meet the needs of the harbour in light of any past or present changes and that it remains suitable, adequate and continues to provide for the safety of marine operations in the River Hull Harbour Authority. The report of this formal review is also published.

Measures

1. The City Streetscene Manager is regularly provided with a summary of the performance of the marine operations Safety Management System.

2. The City Streetscene Manager is to prepare an annual report to the Chief Executive of Hull City Council summarising the performance of the marine operations Safety Management System.

3. At 3 yearly intervals the annual report (prepared by the City Streetscene Manager) is published.

4. At intervals of not more than 5 years a formal review of the whole Safety Management System is undertaken, the report of this review is also published.

Records

59 1. The Structures, Safety & Emergency Planning Manager maintains a copy of the minutes from the regular meetings between the City Streetscene Manager / Structures, Safety & Emergency Planning Manager.

Part 11 -- Appendices

Contents

Appendix Description Date of Issue 1 Flow chart illustrating the harbours risk assessment methodology 2 Forms used in conducting risk assessments 3 Forms used in emergency planning 4 Circulation List

61 Stage 1 - Identify operation/activity to be assessed.

Stage 2 - Identify the hazardous events that could occur.

Stage 3 - Determine the significant hazards that could cause the event.

Stage 4 - Identify existing controls to address each significant hazard.

Stage 5 – Estimate LIKELIHOOD

Stage 6 – Estimate CONSEQUENCE

Stage 7 – Determine RISK

Acceptable if actions Tolerable if actions are Tolerable but with UNACCEPTABLE are met. met. severe consequences

OPERATIONS TAKE Make efforts to Refer to City Streetscene Determine Additional PLACE with all achieve “Acceptable” Manager / Structures, Safety & Controls relevant to controls properly level of risk in the Emergency Planning Manager the hazard.Do not implemented longer term. perform task until done 62 Appendix 2

Appendix 2 – Forms used in conducting risk assessments.

No. Review (YY/Consec No.) Operation/Task/Activity/Location Date Due date

63 Appendix 2

LIST OF HAZARDOUS EVENTS

Risk assessment No Date of (YY/Consec. No) assessment Operation/task/ Activity/Location Competent person(s) Conducting assessment

No. and Ref (risk assessment No and hazardous Hazardous event event ref YY/Consec No/HE No.)

64 Risk General Assessment Form OHS (F):3

SECTION / SERVICE LOCATION / SITE ACTIVITY ASSESSOR(S) DATE OF ASSESSMENT NEXT REVIEW DATE REFERENCE REASON FOR PERSON / GROUP AT RISK (i.e. staff, ASSESSMENT (ie initial, visitors, contractors, periodic review, following an public etc) incident etc)

Description of TASK / PROCESS / EQUIPMENT being assessed as part of the activity PART 1

Risk Controls Severity (S) Likelihood Risk Further Ref. Hazard Likely Injuries / Loss Procedures and precautions (L) Rating actions required? currently in place 1=Trivial See part (2) No 5= Extreme 1=Rare 5=Certain Yes No

See Risk assessment guidance document OH(G):3 for further information Page 1 of 5 Risk General Assessment Form OHS (F):3

See Risk assessment guidance document OH(G):3 for further information Page 2 of 5 Risk General Assessment Form OHS (F):3

See Risk assessment guidance document OH(G):3 for further information Page 3 of 5 Risk General Assessment Form OHS (F):3

See Risk assessment guidance document OH(G):3 for further information Page 4 of 5 Risk General Assessment Form OHS (F):3

ADDITIONAL CONTROL MEASURES ACTION SHEET PART 2

Risk RISK ASSESSOR RECOMMENDATIONS/ACTION BY DATE Risk REQUIRED (note that where risk assessor Hazard Name and target COMPLETED Ref. Rating recommendations are not implemented, satisfactory date No justifications have to be documented)

MANAGER’S NAME : MANAGER’S SIGNATURE : DATE

See Risk assessment guidance document OH(G):3 for further information Page 5 of 5

Appendix 3

Appendix 3 – Forms used in emergency planning.

Form No. Title Date of Issue

Emergency Training 1 Emergency Training Exercise Record.

Appendix 3

Hull City Council River Hull Harbour Authority

Emergency Training Exercise Record

Date: Summarise details of the emergency training exercise:

Complete log on page 2/next page.

List personnel who were involved in the exercise:

Identify any third parties (e.g. one or more of the emergency services) involved in the exercise.

Post exercise review;

List attendees:

Summarise the main points arising from the exercise and where applicable identify any subsequent required actions.

1. 2. 3. 4. 5.

Completed by------(Structures, Safety & Emergency Planning Manager )

Approved by------(City Streetscene Manager)

Date: Appendix 3

RIVER HULL HARBOUR AUTHORITY

Emergency Training Exercise Record

Log of events Date/Time Event Remarks

Appendix 4

Safety Management Plan – Circulation List

1 Duty Holder 2 Designated Person 3 Legal Services 4 City Streetscene Manager 5 City Engineer - Traffic and Transport Network 6 Structures, Safety & Emergency Planning Manager 7 Harbourmaster 8 Civic 1 9 East Yorkshire Council 10 Environment Agency 11 MCA – Beverley 12 British Waterways Marinas Limited 13 Driffield Navigation and Beverley Beck Association 14 Rix Petroleum 15 Mainmast 16 Dean Tugs & Workboats 17 Beverley Beck Boating Association 18 Hull Bridge Boat Club 19 Beverley Barge Preservation