San Jose State University SJSU ScholarWorks

Special Libraries, 1946 Special Libraries,

4-1-1946 Special Libraries, April 1946 Special Libraries Association

Follow this and additional works at: http://scholarworks.sjsu.edu/sla_sl_1946 Part of the Cataloging and Metadata Commons, Collection Development and Management Commons, Information Literacy Commons, and the Scholarly Communication Commons

Recommended Citation Special Libraries Association, "Special Libraries, April 1946" (1946). Special Libraries, 1946. Book 4. http://scholarworks.sjsu.edu/sla_sl_1946/4

This Magazine is brought to you for free and open access by the Special Libraries, 1940s at SJSU ScholarWorks. It has been accepted for inclusion in Special Libraries, 1946 by an authorized administrator of SJSU ScholarWorks. For more information, please contact [email protected].

Special Libraries

CONTENTS FOR APRIL 1946

A State Library in Action .....MRS. MILDREDPETERSON MCKAY

The American Federation of Labor Library ..EDITH K. MCMAHON

Indexing Union Contracts ...... MARYHOAG

Social Security Board Library ...... ELLENCOMMONS A School of Social Work Library ...... PHEBE G. PRATT

S. L. A. Convention Plans ......

New Institutional Members ......

Events and Publications ...... Announcements ......

Indexed in Industrial Arts Index and Public Affairs Information Service

THE STAFF ALMACLARVOE MIWHILL ELSA WAGNIB NUGENT 80 Park Place, Newark 1. N. J. 31 East 10th Street, New York 3, N. Y. Editor Managzng Editor JEAN MACALISTER ESTEERBROWN Associate Editors I~TIILEENBROWN STEBD~NS Advertising Manager The articles which appear in SPECIALLIBRARIES express the views of the authors, and do not necessarily represent the opinion or the policy of the editorial staff and publisher

SPECIAL LIBRARIES published monthly September to April, with bi-monthly issues May to August, by The Special Libraries Association. Publication Office, 71 Clinton Street, Newark 5, N. J. Address all co~nmunications for publication to editorial offices at 31 East Tenth Street, New York 3, N. Y. Subscription price: $5.00 a year; foreign $5.50; single copies. 50 cents. Entered a.s second-closs matter at the Post Ofice at Ncwark, N. I., under the Act of March 3, 1879, and at the special rate of postage as povided for in the Ad of February 28, 1925. HARPER BOOKS FOR SPECIAL LIBRARIES April THE WAR ON MALNUTRITION AND POVERTY The Role of Consumer Cooperatives By J. Murray Luck, Professor of Biochemistry, Stanford University Never before has the record of research into poverty and malnutrition been set forth so compactly to show the need for higher levels of food consumption among under-privileged groups. Here for the first time is an explanation of the challenge of this serious need in relation to the opportunity of the consumer cooperative movement to make possible food consumption on an adequate nutritional basis. $2.10 THE ART OF PLAIN TALK By Rudolf Flesch, Autbor of "Markr of Readable Style" All who advocate simplicity and lucidity in written material win welcome this book. It is a plea for plain talk, a description of what plain talk means and a guide to simplifying one's style of writing. "NOW any author can pre-determine whether or not his writing is easy and pleasant to read. He can test his work against known requiremenu for any given audi- ences. The results should be startling."-Tide Magazine. $2.10 SUPERVISING PEOPLE By George D. Hslsey, Autbor of "Making and Using ladartrial Mre Ratings," etc. This timely, down-to-earth, specific discnssion is aimed directly at all supervisors-foremen in shops and mills, section heads in offices, assistant buyers and floor managers in retail stores. It covers the entire range of human relations effective in face-to-face supervision, enlivened and extended by a copious use of illustrative anecdotes. It is so written as to be equally useful for individual study or for group conference instruction. $3.00 PROFITABLE LABOR RELATIONS And How to Develop Them By Paul Mooney, Formerly General Manager, Public Relations and Personnel, Kroger Grocery &$ Baktng Conapany Out of long experience in the constructive handling of relations with workers on a11 personnel matters, the author offers in this book specific guidance and tested procedures for building better labor relations within industry. Special attention is paid to intensive methodr of rrain- ing workers, of developing supervisors, and of interesting management in supervisory develop ment. The new techniques in industrial relations described here will also help to secure reduced labor costs. $2.10 RADAR What Radar Is and How It Works By Orrin E. Dunlap, Jr., Executive Staff, Radio Corporation of America Here are the answers to everyone questions: What is radar? How does it work? Where is it used? What are its peacetime applications? This is the firsr popular, simple, scientifically sound book on this fascinating discovery. ". . . a dramatic and accurate presentation of one of the most thrilling chapters in all the annals of science."-Scientific Book Club Review. Illustrated. $2.10

All these books available from your bookstore and from HARPER & BROTHERS 49 East 33rd st. New York 16, M. Y. Please Mention Special Libraries When Answering A dvertiseme~rts A STATE LIBRARY IN ACTION'

By MRS. MILDRED PETERSON McKAY Librarian, New Hampshire State Library, Concord, New Hampshire

R. BRAY'S parish libraries for A state library in the is clergymen were the first special an institution maintained by state funds D libraries in the United States and for such uses as the law provides. There- probably we shall never know whether by each state, by statute and appropria- the Medical Library or the State Library tion, has a unique library. All through is entitled to second place in the chron- our country, libraries bear the same ap- ology of special library history. The 14th pellation but beyond that the similarity edition of the Encyclopedia Britannica says ceases. These state libraries range from "In the beginning the State Library was great institutions providing all library essentially a law and legislative library service that can be made available at state for State officials. The State Library of level. to libraries which are little more New Hampshire was started in 1770 as than a collection of documents. In a re- a colonial library." The first sentence cent letter from a Supreme Court libra- would indicate that state libraries are rian, the library known as the State Li- among the early special libraries if you brary in his state is described in this accept the premise that a special library fashion-"the storage room in the base- is one "organized to make desirable in- ment under the State House which is formation available to a particular or- called the State Librarv." When the law ganization or limited gro~p."~The sec- is sound and progressive, the appropria- ond part of the quotation is curious. We tion ample, and the personnel interested, cannot find in the printed New Hamp- a fine library results, but when the law is shire laws any evidence of a statute creat- not specific and when there are no funds ing a library for such a purpose in 1770. it is not surprising to find a library in There may be such in the original records. name only, or to find the various library We do know, however, that as early as services distributed among several state 1717 the Council voted to have a collec- departments. tion of laws for "Ye Governor and Coun- SERVICES PERFORMED BY STATE LIBRARIES cil and House of Representatives," and What are the services which the laws of that between 1750 and 1760 money was the several states have prescribed? appropriated several times for bookcases. State libraries maintain law libraries In the present Library there are folios of and legislative reference service for the early English law bearing the provincial judicial, legislative and administrative seal and giving evidence of a primitive branches of state government; serve as sort of library. New Hampshire is not distributing and receiving centers for the only governmental library created in state documents ; collect archives and his- the first years of statehood. Many state torical material pertaining to the state ; libraries on the Atlantic seaboard claim a provide books, magazines and other ma- place in early American library history terials for the use of the general public, and in the roster of special libraries. and give leadership, counsel and super- - vision to local libraries. A cursory perusal 1 Presented before the S. L. A. Connecticut Chap ter, , 1945. of the 2nd edition of American Library 2 A. L. A. Glossary of Library Terms . . . Chi- cago, A. I,. A., 1943. Laws reveals statutes that are similar in I00 SPECIAL LIBRARIES [April various states, but in no case is there function of the New Hanlpshire Legisla- uniformity for all branches of library serv- tive Reference Service. ice. This is not to be wondered at since Ihring the session of the general court, different circunlstances prevailed in the the legislative reference librarian and her several states when the laws were enacted. assistant devote their time to assembling Anyone who has watched the progress of data for the members of the general court. a bill through committee and legislative During the present session they have pre- assembly is not surprised at this dissimi- pared material on many subjects, such as larity of state legislation. Certain states Domestic Relations Courts. Workmen's have all of the services mentioned. Other Compensation, selection of delegates to states do not attempt to carry out all of National Political Conventions, Primary these activities. Election Laws, Veterans Property Ex- One state library and one alone is emptions. Between sessions, studies are familiar to the writer and the succeeding made for interim committees; a checklist discussion of the various phases of state of state publications is prepared ; and ma- library work is based on that particular terial of probable interest in the forth- experience. coming session is secured. In New Hampshire the law library and A similar type of service is available to legislative reference service are closely administrative departments and mimeo- allied. The statute designating service to graphed lists of recent accessions, occa- the judicial branch of government in New sional notices of new titles on subjects in Hampshire describes the purpose : "The which we know some worker is interested, law division shall maintain a law library and the routing of journals to a few de- for the use of the supreme court, the su- partments is a regular service given to perior court, the attorney general's office these departments. and the lawyers of New Hampshire." In many states the assembling of ar- The importance of the law library is fur- chives is an important function of the ther emphasized in the requirements for State Library, where it is done effectively the personnel of the governing body: by a special division of the Library. Ver- "One Commissioner shall be a member mont has had an interim committee study- of the New Hampshire bar." ing this important matter. Its report will The library, as the statute directs, is be of interest to small states that are con- for justices and practicing attorneys. Now cerned with the problem. In New Hamp- and then a department head or adminis- shire the archives remain in the depart- trative assistant may make use of the col- ment of origin with the exception of the lection and occasionally a future doctor Provincial Papers which are now in the of philosophy or historian searches out in- New Hampshire Historical Society. formation. We do not refuse the general There are, however, in the State Library public who wish to read "the law," but several collections of papers such as early we do suggest that reading the law with- tax inventories, the correspondence of out legal interpretation has its pitfalls. several governors and some of the original The legislative reference librarian is re- census records. The law specifies a re- sponsible for the law library and in an sponsibility for archives and the State Li- office adjacent to the law stacks and law brary has, since its inception, made a library reading room is housed the collec- genuine effort to collect all printed mat- tion of books and pamphlets used most ter relating to the state. frequently in assisting members of the In New Hampshire the distribution of legislature. Research on all subjects of state publications is carried on by the de- interest to New Hampshire legislators, partment of origin and the Secretary of the governor and department heads is the State. The State Library, however, re- 19461 A STATE LIBRARY IN ACTION I01 ceives the documents from other states on to be considered as a supplement to local exchange. Dr. Kuhlman of the Joint Uni- libraries. Supplementary book and bibli- versity Libraries at Nashville considers ographical aid, the promotion and super- the distribution of documents and the vision of local libraries and library plan- "Systematic collection, organization and ning are services often performed by a preservation of the official publications of the other states the most important func- separate state department. In New Hamp- tion of a state library."l The distribution shire two divisions of the Library, the of documents by many departments of a General and Reference Division and the state rather than by a central agency is Extension Division, serve the general difficult for librarians and research public and local libraries. By statute there workers who need these publications, but is provision for a general reference collec- it is obvious that in many states financial tion and "cultural reading material for support of the State Library has been in- the residents of New Hampshire," while sufficient for this function. The libra- the law regarding the Extension Division rian doing research usually believes that states that: "The extension division shall everything that is printed and pertinent do all that it reasonably is able to do to to a subject should be collected. The out- promote and advance library service put of the Federal Government and each throughout the state. The division may of the states and possessions is of such supply advice and information to libraries size that the administrator wonders from in the state through visits, conferences, whence will come the space, the time and institutes, correspondence and publica- the funds for such inclusive collecting. If tions. The division shall have supervision one's library is spacious, its unfilled of the travelling libraries under the direc- shelves long, and its cataloging staff and tion of the state librarian." order department not overburdened, then Prior to 1943 the work of the Exten- the collecting, organizing and preserving sion Division was the responsibility of the of such material is not a problem. None Public Library Commission. In March of of these much-to-be-desired conditions ob- that year a law was enacted which com- tains in New Hampshire and since we are bined the Public Library Commission and near the two very fine document collec- the State Library, following a pattern of tions of Harvard University and the eliminating bureaus by merger that is a Massachusetts State Library, we have current trend in state government. Al- limited our acquisition of documents to though no large financial savings were those of New England and New York and effected, better service is now possible. the most pertinent publications of other The Extension Division with its collection states. It is our belief that with a limited of 25,000 current juvenile, young adult staff it is better to do a small task well and adult titles is, by means of bookmo- than a large task poorly. biles and package libraries, providing In the early days of state libraries, and schools with supplementary reading, out- even today in some states, the book col- lying communities with recreational books lection was not made available to the gen- and small public libraries with material eral public. The New Hampshire laws of they cannot procure with limited funds, the 19th century show all too clearly that while the General and Reference Divi- only governmental officials and members sion with its collection of 175,000 volumes of the legislature could use the book col- is supplying the more serious type of gen- lection. But in recent times this pattern eral books to individuals and libraries. has changed and in the 20th century the The policy of the general division is to State Library book collection has come buy in so far as possible the important - reference tools, indexes and bibliographi- 1 Library Quarterly, vol. XII, no. 3, , p. 593. cal aids, general books that have refer- I02 SPECIAL LIBRARIES [April ence value, and books that are not readily The bookmobiles, operated by state and available in the smaller Iibraries. The Ex- county agencies, are probably the most tension Division collection is strong in the colorful form of all library work. Parnas- best of books for children and young sus on Wheels comes to life as these people, books useful for school work and trucks travel over the rural areas leaving recreational reading for adults. collections of books for young and old. A day on a bookmobile, to the uninitiated, TYPB 01, INQUIRIES would seem like a glorious holiday, but .4 portion of the work of the Reference the librarian who has to be pulled out of Department in the General Division is snowdrifts four times in one day, or answering queries received by mail. A change a flat tire in the heat may not be glance at the filing basket reveals the cur- so sure about the holiday. But bookmo- rent interests that are sufficiently strong bile librarians respond heartily to the sug- to compel the individual or librarian to gestion that it's one of the best kinds of write for assistance. Among the letters library work. The bookmobiles in New for one day were requests for material on Hampshire operate on a schedule, stop- Compulsory Conscription for a discussion ping at libraries, schools and at appointed group in the northernmost part of our places beside the road where those who state; information "as simple as possible" live far away from town may select their on building a welding rig; supplementary reading. The trucks carry about 700 titles material on India for a teacher ; something selected to appeal to the particular groups readable on Canada; specific information to be contacted. No dead wood remains on the buildings used as capitols when on the book shelves of these libraries, only Portsmouth was the seat of government; the latest, best and most popular survive designs for a small store; material on the selecting. railroading in 1850 in New Hampshire ; a About 10 years ago it became evident list of books on the history of economics that the State Library collection of books in the United States, suitable for high was not satisfying the demands of its school use and available at the State Li- patrons and through the efforts of the brary; assistance in establishing the age former state librarian a Union List of of an applicant for old age pension a-nd non-fiction books in New Hampshire li- the usual historical and genealogical re- braries was started. Fifty-two Iibraries quests. All of these are typical public li- contribute to this catalog which is a most brary reqtiests but small libraries open helpful tool in locating titles. All of the one day a week and spending less than large libraries in the state, with the ex- $200 a year cannot be expected to answer ception of Dartmouth College, contribute them. In addition to these so-called public to this enterprise. Dartmouth's holdings library type of requests, there are those are so extensive that it would seem un- that require considerable research and wise to add its acquisitions to the catalog. many hours of work such as material as- In addition to the reference services and sembled for a study of population trends the circulation of particular titles from its in New Hampshire and a bibliography of own collection and the Union List, the books and articles on geology in New General Division of the State Library has Hampshire, a compilation of some 15 a collection of recordings, pictures and typewritten pages that we believe is as musical scores available for loan. complete a list as there is available. The bibliographies compiled by the Reference PROMOTION AND SUPERVISION 01, Department may serve research workers, LOCAL LIBRARIES or may be prepared for a resident who The promotion and supervision of local plans to read on a subject of special in- libraries and library planning are three terest. phases of library work that are very 19461 A STATE LIBRARY IN ACTION 1°3 closely linked. In normal times one mem- library service, yet we have 100 libraries ber of the Extension Division staff spends spending under 506. Statistically we lead much time in the field talking with boards the country in number of volumes per of trustees and librarians making sugges- capita, but -statistically is not qualitatively tions that will help the library to render a speaking. As can be seen there is much maximum of service to its community. In to do in our state. addition, purchase lists are prepared for The problem of extending library serv- all small libraries and printed in the Bul- ice and the aiding of local libraries is letin of New Hanzpslzire Public Libraries, larger than providing additional books. a publication issued by this division, and New Hampshire with its many small in- individual buying lists are made upon re- dependent townships, each one proud of quest. Yearly this division conducts an its past and of its present facilities, can- institute for librarians of small libraries not superimpose a county or regional who have had no library training. When scheme for equal library service upon a library is open 12 hours or less a week, these municipalities. Our immediate goal and we have 181 such libraries in New is the developing of standards for the Hampshire, more than half of our total libraries of various population groups, number, it is not surprising that the ma- with the hope that these standards may jority of librarians are untrained and that become the basis for a sound state aid in some cases the turnover is rapid. Thirty program, the extension of our bookmo- dollars a year is not a munificent salary bile service, the development of adult edu- and some actually receive that little. The cation facilities in conjunction with the women who do this work are eager stu- agriculture extension agency, and the pro- dents at the 2-week institute. Library ad- vision of a librarian to work with teachers ministration, simple cataloging, principles and headmasters. of book selection and discussion of com- Some state libraries, by virtue of the mon problems is the usual pattern for the law, are attempting to be all things to all school. people. The varied activities described New Hampshire, like other states of have one element in common, the book similar size, and with many small com- collection. The work of the law library munities, faces a very real problem in is far removed from Bookmobile Service bringing about effective library service. but a patron of the bookmobile may be in- There are 86 of our 249 libraries with terested in the same subject material as incomes below $250. Only 15 libraries the attorney, even though the approach is have $1.50 per capita, the minimum con- not the same. The verv material that is sidered essential by the National Re- useful for an administrative department sources Planning Board and American may be helpful to a reader in another sec- Library Association. tion of the state. Legislative reference re- According to Equal Chance, a publica- quests run the gamut of the resources of tion of the American Library Association, the Library as do the requests from indi- the library situation in New Hampshire is viduals. 1t may seem that the two types excellent. Statistically, on a map showing of work are incompatible, but in practice expenditures per capita, New Hampshire we find it a workable agency for a small is in the group having 50& to $1.00 for state. THE AMERICAN FEDERATION OF LABOR LIBRARY

By EDITH K. McMAHON Librarian, American Federation of Labor, Washington, D. C.

HE American Federation of Labor unions affiliated with the American Fed- Library was established in 1916 eration of Labor and the Research Staffs Twhen the new American Federa- of the Federation and its affiliated unions. tion of Labor Building was completed at It is also open to all, persons engaged in Ninth Street and Massachusetts Avenue, research on labor problems and is used N. W., Washington, D. C. The quarters extensively by students of the many col- for the Library had been carefully planned leges located here. and the equipment was especially designed There are approximately 15,000 vol- for the Library's needs. New equipment umes and 3,000 pamphlets in the Library, has been added from time to time until with more than 1,000 books and pam- today it is an attractive place with its phlets being added each year. The Li- cream colored walls, green venetian blinds, brary of Congress classification and Li- dark red floor and indirect lighting sys- brary of congress cards are used in the tem. The Library has a very pleasant lo- catalog. Twenty drawers of vertical files cation on the fifth floor and there are are thoroughly indexed in a separate cata- windows on three sides with more than log and pamphlets and material not suita- adequate ventilation, which is quite an ble for the shelves are filed in it. Most of asset in Washington. There is a beautiful this material is kept permanently. view of the Capitol, the District of Colum- The Library contains literature cover- bia Library and government buildings. ing the general subject of Labor in its The Franciscan Monastery and Catholic broadest application, convention proceed- University, with their beautiful grounds, ings, constitutions and journals of our may be seen in the distance. national and international unions, State With the rapid growth of the American federations of labor, and councils of Fed- Federation of Labor, there was a great eral labor unions; International Labor need for a central place for keeping the Office publications; labor laws of the archives of the Federation and its affili- United States and foreign countries, Fed- ated unions where they could be consulted eral and State Bureau of Labor renorts. when necessary and used for research. trade publications and periodicals. Therefore, a library was established and Over 700 periodicals are received and an appeal was made to the national and of these 360 are general periodicals; 140 international unions affiliated with the are United States trade union r-agazines ; American Federation of Labor to send 30 are foreign periodicals from Canada, their convention proceedings, journals and England, South America, , constitutions as part of the permanent India, Mexico, Australia and New Zeal- archives. Every one responded most gen- and; 170 are weekly labor papers. The erously with the result that today we periodicals are kept in boxes on shelves have records of the affiliated unions dating especially made for them, and a cardex back to 1859. system is used for keeping records of The Library was organized to serve the them. All national and international jour- officers of national and international nals published by organizations affiliated 19461 THE AMERICAN FEDERATION OF LABOR LIBRARY 10; with the American Federation of Labor It was the late President Samuel are kept permanently, with some dating Gompers' expressed desire that the back to 1883. The labor papers are re- American Federation of Labor Library tained from three months to two years should ultimately receive the books in depending upon the importance of the both his home and his office library. In current events recorded in them. The accordance with his wish these books New York Times and the daily Wash- which he had accumulated during his life- ington papers are kept several months, time were placed in the Library. Nu- while most of the general publications are merous other labor leaders have also con- held for two years or longer. tributed their books from time to time. A staff of four does the work of the Li- Because this Library has been estab- brary-the librarian, assistant librarian, lished for 30 years, it contains many very cataloger and a mail clerk, who takes care valuable books on labor subjects which of the periodical collection and also is re- are now out of print. This collection sponsible for the receipt and distribution proved most helpful to Governmental de- of the second and third class mail of the partments and agencies as well as to La- Federation. bor representatives and organizations dur- The Library is used extensively for ing the War, and every day calls came reference by the American Federation of from Government officials and libraries Labor offices and by national and inter- for these old publications which contained national unions and their research depart- data and information necessary for the ments, particularly those located in Wash. solution of materiel problems and wage ington. There is a very fine reference col- and production programs. lection, one which would do credit to a The Library has a very generous inter- much larger library. Many of the re- library loan policy. With the exception quests are for biographical information; of reference books, national and interna- therefore there is an extensive biographi- tional union convention proceedings and cal section. There are also many queries constitutions, which must be kept availa- concerning rare and obscure quotations ble at all times, practically all material and to locate these we have a number of may be borrowed. The services and bor- reference books on quotations. One of rowing privileges of the D. C. Public these outstanding quotations is carried on Library, the Library of Congress and the front cover of the Awzerican F~dera- many other Government libraries and spe- tiolzist for . It was from cial libraries in Washington are freely Abraham Lincoln's speech at Hartford, used. Inter-library loan relations are Connecticut, March 5, 1860, in which he maintained with all these libraries. said, "Thank God we have a system of The officials of the American Federa- labor where there can be a strike." tion of Labor have taken a keen interest Many bibliographies of material re- in the Library. The Librarian is sent to quired by different departments of the the annual conventions of the Federation Federation have been made and atten- and also attends conventions of the Ameri- tion has been directed to articles and ma- can Library Association. The Librarian terial of interest in publications which and ,4ssistant Librarian have attended come to the Library regularly. All of the the conventions of the Special Libraries general periodicals received are scanned Association, of which the Federation is an by the Research Department. The Li- Institutional Member. brary has prepared much material for use Appointment by President William in Co~gressionalHearings on legislation Green of the Librarian to represent the dealing with subjects of national interest American Federation of Labor at the re- and import. cent conference called by the State De- 106 SPECIAL LIBRARIES [April

partment to consider the problem of li- The continued expansion of the Library braries in the war devastated areas re- to keep up with the demands made upon sulted in a substantial contribution to the it, has necessitated using every inch of American Book Center for War Devas- space and in addition a large storage tated Libraries, which was organized as a space in a warehouse near the headquar- , result of this conference. ters is being used. In the days of wartime From time to time various books on emergency the Government comman- labor subjects have been sold through the deered the warehouse, with the result that Library to the membership at substan- all material not kept in the Library proper tial discounts from regular prices. had to be relegated to other sections of Many amusing incidents have added the building. Everything not absolutely spice and variety to the work. One of the needed at headquarters was sent to the funniest was that of a young girl who Library of Congress for use and preserva- asked for the atlas in order to find the tion. There will be a re-expansion of our country in which the city of Pot Pourri Library when the new ~mericanFedera- was located! tion of Labor Building is built.

INDEXING UNION CONTRACTS

By MARY HOAG Research Assistant, Industrial Relations Section, California Institute of Technology, Pasadena, California.

HEN the Industrial Relations necessary to develop a system by which Section of the California In- specific clauses in union contracts could stitute of Technology began be readily located. After studying a rep- w resentative sample of union contracts, and collecting union contracts, the necessity for devising some method of indexing after considering various methods of in- them became evident. Union contracts dexing them, a system was developed in 1941 based on an adaptation of the appear in a variety of shapes and sizes, standard McBee Keysort system. The with varying contents. Some contracts present method of indexing is the result cover only a few items and may be writ- of a revision made in 1945. It is recog- ten on two or three pages, while others nized that subsequent revisions will have cover a multitude of subjects described in to be made from time to time because of almost 100 pages of fine print. Merely the appearance of new items in union con- filing these agreements by the names of tracts and the elimination of other clauses. the company or union involved is of little The purpose of this paper is to describe value because the Library is usually asked briefly the present method of indexing for information on specific subjects such union contracts, to explain why this sys- as shift differentials, seniority, minimum tem appears preferable to other possible call pay and other subjects covered by systems, to examine some of the difficul- the contract, rather than for contracts ties involved in indexing union contracts, negotiated by a given company or union. and to suggest ways in which such an It was obvious that if the collection of index can be used in studying union union contracts was to be of real use to agreements and in indexing other mate- the Library and its visitors, it would be rials in special libraries. 19461 INDEXING UNION CONTRACTS 1°7

DESCRIPTION OF INDEX termediate code is used for certain infor- The scope of the Index is limited to mation. For example, if, in classifying the provisions appearing most frequently contracts by industry, each industry were in union contracts. In addition to index- represented on the card by a separate ing the contents of clauses, all contracts hole, a large portion of the card would be are classified according to industry, loca- consun~edin coding this piece of informa- tion, size of company, union affiliation ancl tion alone. By using an intermediate bargaining unit. This classification pro- code, 120 possible industries can be in- vides a means for segregating comparable dicated with only 7 holes. contracts for analysis. In indexing a contract, the agreement Under this indexing system a standard itself is used as a guide. The analyst reads analysis of each agreement is made on a each clause of the agreement consecu- card which is numbered to correspond tively and transfers to the Keysort cards with the file number of the contract. This a notation of the page number on which information is coded on two 8 x 8 Keysort a certain clause appears and circles the punch cards, each of which contains in the appropriate hole to be slotted. A detailed four margins 1 17 consecutively numbered manual of instructions has been prepared holes. The face of the card provides space for office use and is constantly revised to for analysis of the contract, notes and insure uniform classification of clauses. page references. Any unusual and important clauses are Each card carries at the top an identi- summarized briefly under the heading of fication of the contract: the file number "Remarks" on the face of each card. of the contract in the union agreement In order to insure accuracy, a separate collection, the names of the parties to the analysis, independent of the first, is always contract, the effective date of the agree- made for each contract. The two analyses ment, its expiration date, the name of the are compared and those points which are individual who sent the contract to the not in agreement are noted by the checker. Section, and a notation of the presence in Differences which have arisen out of in- the contract collection of any other agree- terpretation are discussed and the cor- ments in effect in that company. rect meaning determined. A separate listing of contracts by their Since the majority of the inquiries are expiration date makes it possible to follow from organizations in Southern Cali- up on their renewals and revisions. fornia, and because the Section is located The presence of a particular clause is there, it has seemed advisable to place indicated by slotting away that part of special enlphasis on collecting agreements the card between the hole and the edge from the Southern California area. This with the use of a special punch which partial limitation affords the basis for a converts the hole into a U which is open more comprehensive study of one labor at the edge of the card. In order to locate market area, helps to avoid duplication those contracts which contain a specific and permits greater concentration on de- type of clause, a needle is inserted through tails. At the same time, it is possible to the like-numbered holes of all of the cards obtain a broad view of conditions in gen- (each representing a separate contract) eral from other agreements. at one time. When the cards are sus- Further details on operation of the in- pended from this sorting needle, those dex are contained in Bulletin No. 3, cards which have been slotted out at that Methods of Indexing Provisions of Col- particular hole fall free of the others. lective Agreements, published by the In- To make more efficient use of the lim- dustrial Relations Section of the Cali- ited number of holes on the cards, an in- fornia Institute of Technology. I 08 SPECIAL LIBRARIES [April

ADVANTAGES OF SYSTEM AS COMPARED been used with great effectiveness both TO OTHERS here and in some other p1aces.l In an- The analysis of the contract, printed on alyzing union agreements, however, cer- both sides of each card, permits easy ref- tain problems arise which are difficult to erence to material in the agreement itself, remedy. Because of the ambiguity of furnishes brief explanations of exceptions many clauses and the devious manner of and other unusual items in the contract presenting provisions in certain contracts, which are not coded on the card, and pro- it is sometimes impossible to designate an vides in one source an entire analysis of exact number on the card as correspond- the contract containing the clauses for ing to the provision in the agreement. In which the user of the Index has sorted the many cases the true meaning of the con- cards. These advantages indicate the ad- tract on a particular point is extremely visability of using the Keysort card in- vague and can be read only by implica- stead of the Hollerith card, another possi- tion, which makes definite coding of some ble instrument for indexing. The Hol- provisions doubtful. For example, it is lerith card contains a great many numeri- common for a contract to specify the num- cal possibilities, but requires elaborate and ber of holidays observed during the year, expensive machines, whereas the Keysort but to neglect stating whether they are card requires only hand punching and given with or without pay. Many times hand sorting. The Hollerith card is ex- after reading the entire clause it is ap- cellent for making tabulations of large parent that an employe is not paid for a amounts of material where only quantita- holiday not worked, yet in striving for tive analysis is desired, but it does not accuracy in indexing, it is dangerous to provide space for noting page references fall into the habit of making assumptions and unusual clauses. of this sort. Because the contract is analyzed in its The clause dealing with seniority pro- entirety at one time, the interrelationship visions is frequently one of the most in- of various articles in the agreement is distinct and inexplicable clauses to be taken into consideration, giving a more found in union agreements. The lack of accurate picture of the contract as a whole clarity as to whether seniority in promo- than would be possible if the method of tion and lay-off is a primary or second- cutting out separate clauses and filing ary consideration, whether seniority is them according to subject matter were on a plant-wide, departmental or job basis used. In order to clip and file separate often makes such clauses capable of clas- clauses, at least two copies of each con- sification in two or more categories. De- tract would be necessary, because most termination of the intent of the parties to pages are printed on both sides and some such a contract is most difficult. clauses may deal with more than one sub- Limitations in indexing are presented ject. A folder for each type of clause to by the size of the cards and by the variety be found in union agreements would be of provisions in contracts which do not needed, which would-involve an intricate lend then~selvesto classification. Since it filing system. This more cumbersome is impossible to allocate separate holes to method would not permit as easy access every possible clause which might appear to specific contracts by designated classi- in a union contract, the analysis covers fication as is afforded by use of the Key- only the most basic points to be found in sort cards. union agreements. Certain industries re- DIFFICULTIESWHICH ARISE IN quire special provisions. These and other ANALYZING CONTRACTS points not covered by the Index are taken The method of using Keysort cards, - lIncluding the Industrial Relations Section at which was developed by the Section, has Princeton University. 19461 INDEXING UNION CONTRACTS I09 care of in the space reserved for "Re- resentative clauses for publication. Char- marks" on the face of each card, so that, acteristic clauses providing for manage- although it is not possible to sort the ment prerogative^,^ as well as wage scale cards for such items, they are taken into review during the life of a contra~t,~par- account when a detailed study of a con- ticularly important topics at present, have tract is undertaken. been issued in pamphlet form together SOURCE OF INFORMATION FOR with bibliographies on these subjects. RESEARCH AND STUDY These publications are of interest as being The Section recognizes the need for a indicative of current practices used in collection of union agreements as an im- writing contracts. portant source of information for research USE OF THE INDEX BY UNIONS AND and study. Union agreements, as repre- COMPANIES senting a stabilization of the terms of em- Many different services are being ren- ployment for a certain period of time, dered by the Union Contract Index. Nu- provide data for labor and management merous requests from negotiating parties engaged in negotiations, and also supply are for one specific type of clause. This valuable material for students of the col- material can be located almost on a mo- lective bargaining process. As of Janu- ment's notice, for use of the cards elimi- ary 15, 1946, the Section had analyzed nates the laborious process of looking and indexed important clauses of 250 cur- through each agreement to see if it con- rent contracts. The many benefits that tains the desired clause. By simply in- have been derived from the Union Con- serting the sorting needles through the tract Index since its inception have clearly correct holes, all cards for the contracts proved its worth as an instrument for containing the designated clause fall free making information relative to the con- immediately. Usually the necessary ma- tents of union contracts readily available. terial can be obtained directly from the By supplying a picture of terms of em- analysis on the card, but when more de- ployment in many industries and areas, a tails are needed, the corresponding con- collection of union agreements enables tracts can easily be drawn from the files. unions and companies to determine the Page numbers noted on the cards facili- prevalence of different types of clauses tate reference to clauses in the contracts. that appear in union agreements. A basis A company engaged in negotiation re- upon which to make improvements, cently requested information concerning changes and new provisions in contracts sick pay and vacation pay by companies in is provided by the study of this basic ma- Southern California. Through use of the terial. Index, the correct analysis cards were The great need for persons well trained quickly found and a reply promptly given, in the matters of collective bargaining is providing the corporation with data to be becoming increasingly apparent. The used in formulating their new contract. maintenance of a collection of union agree- Another type of service provided by the ments fulfills a valuable purpose in supply- Index is that of giving statistical analysis ing important primary material for the of the contents of agreements. It is pos- student of collective bargaining, since in- sible to determine the percentage of con- sight into prevailing practices can be tracts analyzed which contain provisions gained by analysis and study of collective for vacations with pay, sick leave, mini- agreements. mum call pay, checkoff or any other des- Because of the interest that has been ignated clause. Such analysis can be shown in sample clauses, the Staff of the 1 Managewwnt Prerogatives Defined in Union Con- Section has recently used its collection of tracts, by Verna I,. Pace, October, 1945. 2 Adjustment of Wage Scale During Lffe of Con- agreements for compiling groups of rep- tract, by Mary Hoag, November, 1945. I I0 SPECIAL LIBRARIES [April broken down into more detailed form by ent and typical ways of setting forth vari- giving statistics for certain regions, unioil ous provisions. Whenever these collec- affiliations or industries. Additional par- tions are made, duplicate copies are ticulars may be obtained concerning pro- always kept on file so that upon like re- visions such as holidays, vacations or sick quest, the information is immediately leave, because the card analysis for each available. Naturally, however, constant contract indicates the length of time al- revision must be carried on as the con- lowed for vacations and sick leaves, length tracts expire and are renegotiated, and as of service required and the number of new contracts are added to the ever ex- holidays observed each year. The analyses panding collection. which have been made by the Section have ADAPTATION OF INDEX TO OTHER been of much benefit to interested parties in supplying them with a concise picture of provisions existing in a large number of One great advantage of the indexing contracts. Over a period of time studies method, as it has been developed, is its can be made which will reflect changes applicability to other forms of library ma- and trends in the various provisions found terial. Pamphlets of related content can in union agreements. be indexed through development of an The analyses of the contents of agree- appropriate Keysort card analysis. Em- ments offer excellent material for making ploye handbooks and annual reports are different comparisons of groups of con- examples of material contained in an in- tracts. For exan~ple,contracts written by dustrial relations library which could be the CIO may be compared with those of used with greater effectiveness after in- the AFL; contracts in one geographical dexing by an adaptation of this system. area may be compared with those in an- The Section is presently planning to other; the contracts written in one indus- establish a general index on Keysort try may be compared with those of an- cards for magazines. This index will not other industry. be as detailed as that for union agree- The collection of a variety of sample ments, because of the greater diversity of clauses on some desired subject within subject matter embodied in most maga- the scope of the Index is still another zines. Through coding of articles accord- service afforded by use of the Index. ing to topics covered, it will be possible Many requests are received for illustra- to ascertain easily which issues contain tive clauses dealing with such topics as articles on any specified subject. determination of seniority, arbitration Other libraries may find this method of procedure, minimum call pay, prohibition indexing beneficial, and will be able to of strikes and lockouts, etc. The selected apply it successfully to their own particu- clauses are chosen for representing differ- lar materials.

Statesmen have not done much of a job toward mzk- ing this a peaceful world, or a world of plenty. It is time fo rely more zipon the efforts of engineers, scientists and businessmen. WHEELERMC?*~II,I,EN SOCIAL SECURITY BOARD LIBRARY

By ELLEN COMMONS Librarian, Social Security Board, Washington, D. C.

HE Social Security Board Li- a special card index for temporary use. brary, now ten years old, has This Section maintains and circulates the T grown from an idea and a pack- general collection, does the inter-library ing box early in 1936, to a collection of borrowing and lending, and prepares an 275,000 volun~es and an organization average of 30 reading lists a month. The geared to a wide range of services. The Law and Legislative Reference Section Library is so woven into the administra- maintains and circulates the law and legis- tion of the social security programs that lative collection, answers law and legisla- its services are requested by every type tive reference questions, and compiles the of employe whether he prepares the legislative histories and legal bibliogra- budget, writes the annual report or de- phies. Here the Federal and State wel- termines policy on dependent refugees. fare bills are digested and followed The Social Security Act was passed through the Congress and through the by Congress on August 14, 1935. It pro- State legislatures, the Congressional Rec- vided a direct attack on the problems of ord is indexed, and legislative bulletins insecurity, and on two fronts at the same are prepared and distributed. Over-all ad- time : first, by establishing safeguards de- ministrative, planning and review func- signed to reduce dependency through the tions are carried out in the Librarian's operation of social insurance protection office. Attached to the Office also is a with respect to old age and unemploy- bibliographer who compiles the bibliog- ment ; and second, by encouraging ade- raphies that are printed and distributed quate relief of existing needs of persons as Board publications ; conducts the Book already aged, blind or dependent in child- Section in the Social Security Bulletin, hood. In 1939, another attack was made the monthly publication of the Social Se- on insecurity when Congress expanded curity Board; and prepares reports on the Federal old-age insurance system to foreign social insurance systems. include current survivorship benefits, thus Because the Board's new building was changing the character of the benefits completed at a time when all of the City's from an individual to a family basis. available space was required by newly ORGANIZATION established war agencies, adequate quar- The Library has developed step by step ters for the Library had to be postponed along with the programs administered until the war was over. As this is written, under the Social Security Act. Its present plans for the delayed move of the Social staff of 32 persons is organized into three Security Board into its own building are sections-the Catalog Section, Reference under way. Thus after 10 years of operat- and Periodicals Section, and Law and ing in overcrowded quarters, with the Legislative Reference. The Catalog Sec- collection scattered in several buildings, tion classifies and catalogs publications for the Library's hope for an adequate operat- the collection, records serials and puts un- ing base is about to be realized. bound materials into binders. The Ref- The Bureau of Old-age and Survivors erence and Periodicals Section answers Insurance is located in Baltimore and to general reference questions, analyzes pe- serve its staff the Library has established riodicals for the selection of articles worth a Branch to bring the collection and the adding to the classified collection, or to reference services to the Bureau by dint I I2 SPECIAL LIBRARIES [Aprd of a direct telephone line, daily messenger taxation, income, medical care and actu- service and weekly truck deliveries. These arial studies. Out of these general fields services are carried on in Baltimore by spring a host of specific issues relating to two members of the Library's staff, a ref- the policy and the details of administra- erence librarian and a law librarian. Both tion. Thus the collection is heaviiy are thoroughly acquainted with the Bu- weighted with economic and social sur- reau's needs. veys and other technical research mate- The Baltimore Branch keeps a special rials: relief-public and private; private collection of some 25,000 volun~es on insurance-life, accident, health; cost of hand, half of which comprises a working Jiving; wages, and other publications that library for the attorneys, with the usual touch on the problem of loss of income. basic law books and with such texts as One of the most useful tools at hand is the domestic relations law, taxation, probate con~pleteand up-to-date group of reports law and others that touch on the legal from various State agencies, such as un- problenx of old-age and survivors pen- employment compensation, public welfare, sions. The Branch's general collection en- insurance, public health, finance and taxa- ables its librarian to answer many of her tion. For the sizable job of administering daily reference questions without calling the Act three special collections of work the main Library in Washington. On materials for the administrative personnel short notice she can provide data showing have been assembled on accounting, on how the rising cost of living affects old- ~ublic administration and on Federal- age and survivors insurance beneficiaries, State relations. or she can produce statistics to show the The law collection of S0,000 volumes need for extending the program to far- includes the Reporters, Cyclopedias, State mers, domestics and the self-employed. session laws, codes, Shepard's citators, COLLECTION law reviews, casebooks, a complete collec- The Library is a depository for the tion of texts on administrative law and Board's own publications, whether gen- domestic relations law, together with the eral, confidential or semiconfidential. social insurance and labor laws of 41 for- Printed, processed and sometimes typed eign countries. Loose-leaf services keep material is pulled together and bound in the rules and regulations up to the minute Chinese red bucltram and lettered in gold on Worl

labor legislation, and general social and draws on the multitude of libraries lo- economic conditions. Through some 175 cated in Washington, and by mail, draws periodicals from approximately 50 for- on libraries located in other cities. Sta- eign countries the Library keeps abreast tistics show a total of 130,709 publica- of current and projected developments in tions circulated, and a total of 19,718 ref- the social security field. The Library has erence questions answered during the past a complete and comprehensive collection year, January through . of white papers, special committee reports, Reference requests tax the imagination laws, statutes and regulations, and official in their variety. They may include a documents relating to the British social question that can be answered readily by insurance program from its beginning to giving the requestor a list of corporation the present. officers from Standard and Poor's; or on For the Latin American publications on the other hand, a question may require a social security, the Library has the added week or more of searching, such as "give good fortune of a continuous stream of me data that shows the effect of the So- visitors from our Good Neighbors to the cial Security Act on almshouses in the South; visitors who are officials, authors U. S."; or a farm organization in Ne- or students of the social and economic in- braska writes to the Regional Director in stitutions in Latin America, and they are Minneapolis for program material, the kind enough to review our holdings and Regional Director relays the rather vague to give us the benefit of their experience request for "program material" to the Li- in their home social security programs. brary. Within a relatively short time he The Library's collection and catalog re- receives in Minneapolis the program ma- flect this special service. Since the Chair- terial in the form of a comprehensive man of the Social Security Board is also bibliography on "Social Security and the Chairman of the Inter-American Com- Medical Care for Farmers." If a public mittee on Social Security, there is a great assistance representative needs to famil- deal of active interest in this material. iarize himself with the complexities of Numerous employes of the Board have grants-in-aid, and in the least possible studied or are studying Spanish and Por- time, the Library selects the authoritative tuguese. The Board's Annual Report and sources and briefs the important chapters. many important articles are in turn trans- Questions involving law and legislative lated into Spanish and Portuguese and research to find the answers run along sent to the departments of government in sonlewhat as follows : the Latin American countries that cor- respond to the Social Security Board in Is there anything in the new Missouri the United States. laws that changes eligibility for aid to dependent children? How does one cite a REFERENCE WORK section of the Code of Virginia? Does Requests for information and publica- Delaware have a contributory retirement tions by Board members, bureau heads, system for State employes? Does Ha- regional directors and other employes of waii's retirement system include county the Board are made by telephone, memo- employes? What are the medical defects randum or in person, directly to the Li- that are causes of rejection under the brary. There is no red tape. The Li- British Selective Service Acts and Regu- brary operates on the principle that what- lations? Does the French family-allow- ever the requestor needs for official use ance law extend to French Guiana? A must be found for him. The catalog is the Board member making a speech in Con- first source examined and if the informa- necticut asks for the definition of depend- tion or publication is not in the collection, ent children under Connecticut's Work- then an inter-library borrowing system men's Compensation law-whether it in- 114 SPECIAL LIBRARIES [April cludes adopted and illegitimate children, As a part of the reference service the and also statistics on the number of following publications are prepared and women who have been married more than distributed by the Library staff: once. As every librarian knows these ex- Library Accession List. Weekly. Mimeographed. amples might go on and on. Has 8 to 10 pages giving the important books and articles receivcd. Perhaps the Library's most unique Law Accession List. Semimonthly. Mimeo- service is its legislative reporting. It is graphed. Has 6 to 8 pages; lists books and essential that Board officials keep abreast law articles in the field of public welfal e, of all legislation touching on social se- administrative law, and other current legal subjects. curity. To follow these bills through the Book List. Monthly. Mimeographed. References Congress and through 48 State legisla- on current social and economic problems se- tures keeps the legislative reference as- lected for use in the regional offices. sistants on their toes. In bill digests "Recent Publications in the Field of Social Se- which vary in length, depending upon the curity." The bibliographical section of the Social Security Bulletilt. Monthly. Printed importance of the bill, the digesters give Has 75 to 100 books, pamphlets and articles. in nontechnical language the gist of a providing a comprehensive, annotated bibli- new bill, and explain proposed amend- ography on this subject. ments to the existing laws. If there are Basic Readings on Social Security. (Social Security Board Publication No. 28, Revised.) similar bills in the same session or in Irregular. Latest Supplement. Printed. Se- previous sessions they note these facts, to- lected references on the social security pro- gether with any other information that gram. might help the users understand the con- Fcdcral Welfare Digest. Issued as Federal bills tents of the bill. Each time there is fur- are introduced and acted upon. Mimeographed. A digest of House and Senate bills of in- ther action on one of these selected bills terest to the Agency. the legislative assistants prepare a fol- Federal Register Weekly Index. Weekly. Mim- low-up digest, indicating the changes eographed. An index to Executive Orders, made as the measure progresses through Proclamations and regulations of Federal Congress. Hour-to-hour reports on bills agencies that relate to the Federal Adminis- up for action before Congress are tele- tration program. phoned to the officials concerned. A dozen State Legislation-Public Assistance. Weekly. Mimeographed. A digest of State bills on aid or more calls to the same person some- to dependent children, old-age assistance and times have been made on bills that en- aid to the blind and deaf. countered a thorny road through Con- State Legislatio~t- Health. Weekly. Mimeo- gress. graphed. A digest of State bills on medical The State legislative work deals mainly care, institutions, licensing, sanitation and guardianship of the mentally ill. with current bills. A con~mercialreport- State Legisla tiof,- Vocational Rcltabilita tior~. ing service provides the bills and laws by Veterans and General Welfare Prograws. mail, and any unusual action by tele- Weekly. Mimeographed. A digest of State graph, as time is an important factor in bills on vocational rehabilitation of both veter- State legislation. At the end of each State ans and workers who are blind, deaf or crip- pled, and on employment and disability benefits Session the legislative assistants prepare for veterans. cun~ulativesu~nrnaries of bills that passed State Lcgis1atior~-Perso?~i~el.Weekly. Mimeo- both houses and were acted upon by the graphed. A digest of State bills on merit sys- Governor, indicating whether his action tems and other measures pertaining to State approved or vetoed the measures. Legis- employes. lative analysts and attorneys who fol- State Legislation - 1946 Regular and Specic~l Sessions. Monthly. Mimeographed. A list of low State legislation use these suminaries State legislative sessions which shows con- until the printed session laws appear vening and adjourning dates and subjects some six or seven months later. covered. 19461 A SCHOOL OF SOCIAL WORK LIBRARY 115

Excerpts from Messages of the State Governors. Social Security Board. When the Social Se- Irregular. Mimeographed. Excerpts concern- curity Act was passed in 1935 the concept and ing public assistance, public health, education, terminology of "social security" was new and veterans' benefits, unemployment compensation unfamiliar. As a means of making the Li- and workmen's compensation. brary's catalog useful, the catalogers developed Selected List of Subject Headings Used in the subject headings to fit the collection. A re- Social Security Board Library. December vision of the List is underway and we expect 1940. Processed. 335 pages. Issued by the to publish it as soon as our budget permits.

A SCHOOL OF SOCIAL WORK LIBRARY

By PHEBE G. PRATT Librarian, School of Social Work, Montreal, Canada

IBRARIANS in schools of social in the building occupied by the school and work will be familiar with the sec- is administered directly by the school. L tion on "Library Facilities" in the The collection was established in 1933 and Accreditifzg Manual of the American As- a professional librarian was engaged in sociation of Schools of Social Work.' In 1911. At that time the place of the li- a very general way it sets forth the broad brary in a graduate professional school objectives for libraries in the professional was carefully considered and the conclu- schools. But the detail of meeting these sion reached that the library is an instruc- objectives is left to the individual libra- tional unit and the librarian a member of rian. Perhaps it is time that librarians the fa~ulty.~This has made it possible not only in schools of social work, but in for an extremely close relationship to public welfare libraries and libraries of exist between members of the faculty and national and local social agencies, started the librarian which is invaluable in co- to consider together some of their com- ordinating library service for both faculty mon problems. and students. In her article "The Special Library in The formally stated policy of the Li- the State Welfare Agency," Miss Helen brary is (1) to serve faculty and students Rogers started the ball r~lling.~From a with a special library collection in the field survey of state welfare department li- of social work, (2) to offer library facili- braries she drew some helpful conclusions. ties to graduates, social workers and Although this present article will be lim- others interested in social work, and (3) ited to a single library in a school of social to build a historical and research collec- work, the Montreal school is a "medium" tion in social work with pnrticular em- school, in age, in size and in curriculum phasis on Canadian material. and is probably typical of many schools in As to physical equipment, the Library the United States and Canada. proper occupies a room which has seat- THE SETTING ing capacity for 15, too small for about Like others in schools of social work, - 1 American Association of Schools of Social Work. this Library operates in a university set- Manual of Accrediting. Chicago, n.d. 2 Rogers, Helen "The Library in a State Welfare ting. The resources of all McGill Uni- Agency". ~pdcial Libraries, 36:343, Oct. 1945. versity libraries are available to students 3 Hausdorfer, Walter. Professional School and Departmental Libraries. N. Y. Special Libraries but a special social work library is housed Association, 1939. I 16 SPECIAL LIBRARIES [April

125 borrowers. Reference books and con- Education Group Work stantly used materials are shelved in this Social Work Handicapped room together with current issues of pe- Social Workers Delinquency Administration Medicine and Health riodicals. The less used material, back Public Welfare Nutrition numbers of periodicals, and older publica- Community Organi- Psychology, Psychiatry tions are shelved in a stack on the floor zation and Mental Hygiene above and the Librarian has an office ad- Besides material classified in this way, joining the Library proper. there are the following special sections: Since the Librarian is on part time Reference which includes encyclopedias schedule, the circulation system is "self and dictionaries, directories of national service." Students get the material for and local public and private agencies and themselves and a self charging system is organizations, proceedings of national and in operation. Students thus feel a real local conferences, statutes, indexes and responsibility toward the Library and bibliographies such as P. A. I. S. supple- during five years only four items have mented by other special bibliographies, been missing, this with an average periodical and otherwise ; Periodicals of a monthly circulation of over 400. A stu- general nature, of social work in general dent library committee works with the Li- and of special fields of social work; Gov- brarian to help maintain and improve ermnent Documents such as departmental service. annual reports, reports of royal and spe- THE COLLECTION cial commissions and special committee The collection has been built up in re- reports; Reprints of articles on social lation to the courses given at the school, work from journals not received in the selection being done in cooperation with library; Research Projects for the formal members of the faculty. The major fields student theses; Teaching Records, dis- of social work-case work, group work, guised case histories used for teaching community organization, public welfare, purposes; and Annual Reports of many administration, research, medical and psy- national and local agencies. chiatric information-are especially em- For the size of the Library, about 2,500 phasised and there is some background books, pamphlets, reprints, etc., and 260 material in the social sciences. continuations and periodicals, this ar- As yet no formal classification system rangement not only works but also does has been adopted. Instead books and pam- something toward teaching students the phlets, which are boxed at the end of each forms of basic material in the literature of class, have been arranged under the fol- social work. lowing list of classes. This list was com- SERVICES piled with a view both to logical library classification and to the courses of in- The Library catalog contains separate struction. The name of the class is writ- author and subject sections for all library ten on the catalog card in place of a call material. The subject headings are based number and also in the front of each item, on Social Welfare, a List of Subject for reshelving purposes. Headings ilz Social Work and Public Welfare1 augmented from other sources CLASSIFICATION such as Selected List of Subject Headings Biography Surveys used in the Social Security Board Li- Social Sciences Public Relations brary," Library Classification for Public Social Research Social Case Work Labour Family Social Work 1 Special Libraries Association. Social Science Child Welfare Group. Social Welfare; a Lict of Subject Head- Cost and Standard rngs in Social Work and Public Welfare. N. Y. of Living Medical Social Work 1937. Housing Psychiatric Social 2 U. S. Social Security Board Library. Selectcd Lirt of Subject Headings Used in the Social Se- Laws and Legislation Work curity Board Library. Washington, 1940. 19461 S. L. A. CONVENTION PLANS Ir7

Administration Materials1 and Index of the Library services, especially since Medicus." there are very few organized social work A selected index to all periodicals re- collections in Canada. ceived was made for a time but now only CONCLUSION those not indexed in P. A. I. S.3 of which Thus the Montreal School of Social there are many, especially Canadian ones, Work Library serves faculty and students are included. This index is one of the with a s~ecialsocial work collection and most valuable tools in the Library. is organized to give as much individual Loans for 48 hours or one week de- assistance as possible. The Library, like pending on the material are made but no class instruction and field work, takes its periodicals are circulated. place in the development of the student as Special services are given to the faculty. a professional social worker. Periodicals are routed to them and new Since this is an article for professional material drawn to their attention, assist- librarians rather than social workers, per- ance is given in the preparation of reading haps a few concluding questions may be lists and they in turn cooperate in regard put with the object of developing more to special assignments which bring heavy cooperation among social work librarians. demand on certain library material. First, would it be possible to compile a Since the primary object of the Library list of libraries and librarians in the social is to serve students, they receive instruc- work field? Second, could social work tion in the use of a special social work li- periodicals be indexed in some coopera- brary as a link between teaching and tive way, especially those not now cov- learning and are given group and individ- ered in any index? Third, could a simple ual instruction in the literature of social duplicate or discard exchange be estab- work as well as assistance in bibliographi- lished? Librarians in other special fields cal work. have benefited from cooperation. Couldn't Social workers in Montreal are invited we? to use the Library and the Librarian is 1 Glidden Sophia Hall. A Library Classificatwn called upon to help prepare bibliographies for pubkc Administration Material. Chicago, Pub- lic Administration Service, 1942. for them and she is also consulted about 2 Quarterly Cumulati~~eIndex Medicus. Chicago, staff libraries in social agencies. Other American Medical Association, 1927 to date. 3 Bullet~in of Public Affairs Information Service. libraries in and out of Montreal make use N. Y. 1915 to date.

S. L. A. CONVENTION PLANS

ITH the slogan, "Special Li- The Convention headquarters will be at braries F~~~ the ~~t~~~,~the Hotel Statler. The dates are Thurs- w the theme for the 37th Annual day through Saturday, June 13-15, 1946. The aim has been to avoid overcrowd- Convention of Special Libraries Associa- ing program, atld to allow aluple room tion, plans have developed rapidly and for group and committee meetings. Of attractively under the enthusiastic and ef- the eight periods-three three ficient direction of the Convention Chair- afternoons and two evenings-three will man, Mrs. Elizabeth Wright, Supervisor be taken for general sessions, one for the of Personnel, Boston Public Library. banquet. I 18 SPECIAL LIBRARIES [April

Some of the speakers have already ac- ing Society will repeat its hospitality of cepted. Dr. Luther T. Evans, Librarian eleven years ago by inviting all members of the Library of Congress, will speak at of the Association to attend a reception the opening session. Miss Eleanor S. and tea in its unique building, including Cavanaugh, Librarian of Standard and an inspection tour under the direction of Poor's Corporation, New York, will be guides. Following the banquet on Friday moderator on Friday morning of a panel evening the Association will be the guests discussion on the subject: "What librar- of the Professional Staff Association (a ies, both special and public, can do for the new organization), in the Central Library. small business man." The Saturday morn- The final event of the Convention will be ing session will be devoted to Association a reception and tea on Saturday afternoon business. when all S. L. A. members will be guests At the banquet on Friday evening, Dr. of Harvard University. Dennis A. Dooley, Librarian of the Mas- Many breakfast and luncheon meetings sachusetts State Library, will be toast- have been planned. Among them is the master, and one of the speakers will be luncheon at the Federal Reserve Bank of Edwin D. Canham, Editor of the Christ- Boston to the Federal Reserve Bank li- ian Science Monitor. brarians. The Boston Globe will enter- Boston's spirit of hospitality is rising tain the newspaper librarians on Thurs- magnificently to the occasion. On Thurs- day, and the Boston Herald-Traveler will day afternoon the New England Mutual entertain them on Friday. The Museum Life Insurance Con~panywill give in its Group will have a luncheon meeting at handsome new building a reception and the Boston Museum of Fine Arts. tea for the entire Association. On Friday WILLIAMALCOTT, Chairman, afternoon the Christian Science Publish- Convention Publicity Committee.

NEW INSTITUTIONAL MEMBERS December 1,1945 to March 1,1946

American Chicle Conlpany Carbide and Carbon Chemicals Corporation Miss Grace Heller, Librarian Miss Doris E. Smith, Librarian Research & Development Department Laboratory 30-30 Thompson Avenue P. 0.Box 750 W City 1, New York Whiting, Indiana Beech Aircraft Corporation Mr. Willard K. Dennis, Librarian Evaporated Milk Association Wichita 1, Kansas Miss Dorothy Wilcox, Librarian Research Department Beech-Nut Packing Company 307 N. Michigan Avenue Miss Lucile A. Carter, Librarian Chicago 1, Illinois Canajoharie, New York R. R. Bowker Co. The George Washiugton University Mr. Frederic G. Melcher Mr. John Russell Mason, Librarian 62 West 45th Street Washington 6, D. C. New York 19, New York Canadian Pacific Railway Company International Nickel Company of Canada Ltd. Mrs. J. M. Armstrong, Librarian Miss V. E. Stewart, Technical Librarian Room 2, Windsor Station 25 King Street West Montreal, Quebec, Canada Toronto, Ontario, Canada 19461 EVENTS AND PUBLICATIONS

Lockheed Aircraft Corporation Pathfinder Mr. Stanley McElderry, Engineering Librarian Mr. Milton Prensky, Librarian P. 0. Box 71 1323 M Street, N. W. , Burbank, California Washington 5, D. C. Motion Picture Association of America U. S. Navy-Bureau of Ordnance Mr. Michael Linden, Librarian Lt.-Comdr. Madeline F. Canova Research Department Technical Library 28 West 44th Street 18th & Constitution Avenue New York 18, New York Washington 25, D. C.

EVENTS and PUBLICATIONS

PUBLICITYPRIMER, an ABC of "telling all" pared to serve as a reference book. Its final about the public library, 3rd ed., by Marie D. chapter is devoted to statistics and tables of in- Loizeaux (N. Y., H. W. Wilson Co., 1945. formation, and lists of City publications, none of 103p.) is written primarily for public libraries, which is available in any other one source. but contains much information useful to special These facts on New York City have been com- libraries as well. This 3rd edition includes a new piled with care and thoroughness and can be section devoted to school library publicity, a used with assurance. This resume has been publicity calendar of basic publicity reminders edited by Rebecca B. Rankin, Librarian of the and anniversaries as well as a bibliography. Municipal Reference Library, at the request of * * * Ex-Mayor LaGuardia. The story is introduced The Institute of Life Insurance is distribut- by him with "My Final Report". ing a reprint of an article which appeared in the Independent Woma+z for , entitled "What will Social Security do for me?", by Mildred Mastin Pace. It is a good simple ex- Announcements planation of Social Security for the layman. Available free from: The Institute of Life In- Notice of Annual Meeting surance, 60 E. 42nd St., New York 17, N. Y. * * * As REQUIRED by BY-LAWVIII, Section I, The 60~~ANNIVERSARY MANUAL of the New notice is hereby given that the annual business York Library Club is the first issued since 1936. meeting of Special Libraries Association will be It contains lists of officers and council members held Saturday, June 15, 1946, in the Hotel from 1885 to 1946, and a list of current club Statler, Boston, Massachusetts, in connection members. It has reviews of recent Club history with the annual convention of the Association. by Rose Boots, President, and Mrs. A. I?. Haus- HERMANH. HENKLE,President dorfer, Chairman of the 60th Anniversary Com- KATHLEENB. STEBBINS,Secretary mittee, and the Constitution and By-laws of the S. L. A. Board and Council Meetings Club. Copies of the Manual, at $1.00 each, may be obtained from Mr. Cecil G. Sullivan, Treasur- The members of the Executive Board and er, N. Y. L. C., New York University, Wash- Advisory Council of S. L. A. met on March 22 ington Square, New York 3, N. Y. and 23, 1946, at the Hotel Pennsylvania. New *** York. A good representation from the Groups The British chemical magazine, The Indus- and Chapters was present at the Council meet- trial Chemist, February 1946, contains an article ing on Saturday morning. Of special interest by E. H. G. Sargent on "Technical Information was the announcement that Special Library Re- Services for Smaller Firms." It is designed to sources, Volume 11, was at the bindery and give a few practical hints on methods of reduc- would be available about May 1, 1946. The ing cost and increasing output. A reprint of this price for Volumes 11-IV, which will be sold as article is on file at S. L. A. Headquarters. a unit, is $22.00 plus postage. At this meeting * * * the Executive Board approved the Secretary's NEW YORKADVANCING, Victory ed. (N. Y. recommendation that S. L. A. offer its coopera- Municipal Reference Library, 1945. 400 p. $1.00) tion to the UNO. The Executive Secretary, is a consolidated report of all departments of Mrs. Stebbins, and the President of the N. Y. the city government for the past seven years of Chapter, Miss Fannie Simon, were empowered the LaGuardia administration. It has been pre- to extend an invitation to UNO delegates to I20 SPECIAL LIBRARIES [April

use the facilities of New York special libraries and to call on the membership for assistance in CLASSIFICATION their work. The President, Mr. Henkle, an- nounced the appointment of Miss Betty Joy and CATALOGING of Cole as Chairman of the Resolutions Commit- tee, and Mr. Adrian A. Paradis as Chairman MAPS AND ATLASES of the Elections Committee, with membership of these committees to be announced later. BY S. WHITTEMORE BOGGS Inter-American Library Conference Chief and The Inter-American Bibliographical and DOROTHY CORNWELL LEWIS Library Association, District of Columbia Li- Map Librarian brary Association and Washington Chapter, Division of Geography and Cartography S. L. A. held a joint Inter-American Library of the U. S. Depprtment of State Conference on March 30, 1946 in the Hall of the Americas, Pan-American Union, Washing- Of outstanding importance to geog- ton, D. C. The morning session was presided raphers, cartographers, scientists, over by Mr. David J. Haykin, President, D. C. political economists, researchers, and L. A. At the luncheon meeting Mr. A. Curtis all librarians using maps and atlases. Wilgus, President, Inter-American Bibliogra- phical and Library Association, presided. Mr. Primarily concerned with practices Carl Sauer of the State Department spoke on needed for separate map collections "United States Libraries in the Other American but allows for adaptation to a con- Republics". At the afternoon session the presid- solidated book and map catalog. ing officer was Miss Ruth H. Hooker, Presi- dent of the Washington Chapter, S. L. A. July, 1945. 180 pages. $8.75. Symposium On Technical Library Techniques SPECIAL LIBRARIES ASSOCIATION' At the Atlantic City meeting of the American 31 East Tenth Street, New York 3 Chemical Socicty the Division of Chemical Edu- cation held Symposium No. 3 on Technical Li- WANTED TO PURCHASE brary Techniques, on , 1946. Many sub- jects of vital interest to technical librarians were discussed. At the luncheon meeting at the Ritz- Scientific Publications Carleton Hotel, Dr. H. N. Alyea, Princeton Books Periodicals University, spoke on the subject "From Adam Foreign-Domestic to Atom". Complete sets, runs, odd volumes Internships in Library Administration Please send me your List of Duplicate The Library of Congress offers three intern- Journals ships in library administration for the fiscal WALTER J. JOHNSON year July 1, 1946 to June 30, 1947. These in- ternships, which are available in the offices of 125 East 23rd St.. New York 10. N. Y. the Chief Assistant Librarian, the Director of Orchard 4-3015 the Reference Department, and the Director of the Processing Department, will be awarded to graduates in library science on nominations made by the Board of Education for Librarianship of the American Library Association. Applications should be addressed to Miss Anita M. Hostetter, Secretary, Board of Educa- tion for Librarianship of the American Library Association, 520 North Michigan Avenue, Chicago 11, Illinois, for receipt not later than May 1. Applicants should specify the field in which an administrative internship is desired. The interns will have opportunity to apply specialized library training to general admin- istration in the national library. The salary will be at the basic rate of $2,300 per annum includ- ing one month of annual leave. Please Mention Special Libraries When Answering Advertisements 19461 ANNOUNCEMENTS I31

Election Ballots Ballots will be mailed to all S. L. A. members America's most conzplete, authorita- in good standing by , 1946, and must be tive rnanual, recording domestic and returned not later than 9 A. M., May 20, 1946. foreign events and inferpreting their to be counted. This is in accordance with By- bearing on Awel-icalz offairs. law X, Section 2, MAILING:"At least six weeks prior to the annual election the Secretary shall mail a copy of the Ballot to each member of the The 1946 Printing of the Association. Ballots shall be marked and re- turned to the Secretary in sealed envelopes bear- ing on the outside the name and address of the AMERICAN member voting, together with the words, 'Official Ballot'. The Secretary shall check on a list of members the names of all members whose votes are received." YEAR BOOK Announcement of the newly elected officers will be made at the annual business meeting on Editor June 15 and their names will appear in the WILLIAM M. SCHUYLER July-August issue of SPECIALLIBRARIES. Comprehensive, authentic, accurate- Thirtieth Anniversary, New York Chapter this great reference volume contains a full record of events of 1945, re- The New York Chapter of S. I,. A. celebrated lates and interprets war and post-war its thirtieth anniversary on February 20, 1946, issues in America, and appraises for- with a dinner held at the Building Trades Em- eign developments bearing on Ameri- ployers' Association, 2 Park Ave., at 7 :15 P. M. can affairs. The contents of THE This was preceded by a reception at 6:30. Miss AMERICAN YEAR BOOK-1,000 pages of vital, up-to-the-mmute facts Fannie Simon, President of the New York and information -are arranged in Chapter, presided, and introduced 16 past presi- seven parts: dents of the chapter. Many others sent greetings. Miss Rebecca Rankin, Librarian of the Munici- PARTONE- pal Reference Library, gave a witty history of Political-National and International the Chapter, entitled "As the Twig is Bent", em- phasizing its close fellowship with the National PARTTWO- Association. American Government Mr. Frederic G. Melcher, President of the PARTTHREE- R. R. Bowker Co. and Editor of Publishers' Weekly, spoke briefly on the subject "They'll Governmental Functions Still Use Books," emphasizing his belief that the PARTFOUR- publishing industry. hard hit though it was by Economics and Business the war, will come back stronger than ever. PARTFIVE- S. L. A. Sessions at Library Association Social Conditions and Aims The and Cincinnati Chapters of PARTSIX- S. L. A. jointly sponsored a program at the Science-Application and Principles Ohio Library Association meeting on April 6, 1946, at the Hotel Cleveland, Cleveland, Ohio. PARTSEVEN- At the luncheon meeting Miss Rose Vormelker, The Humanities President of the Cleveland Chapter and Head, Business Information Bureau, Cleveland Public This swvcy of 1945 gives a Library, presided. The program topic was graphic picture of America's war effort and post-war rc- "What is the Demand for Special Librarians and sportsibilities. How May it be Met?" $12.00 The afternoon session was conducted in two sections: Section I, presided over by Mr. Ken- Order now for May delivery neth Raymond, Librarian, Fenn College, Cleve- land, was an organization meeting for a College and University Librarians Group of S. L. A. in Thomas Nelson & Sons Northern Ohio; Section 11, with Miss Gertrude 385 MADISON AVE. NEW YORK 17 Bloomer, President of the Cincinnati Chapter, S. L. A,, and Librarian, The William S. Merrill Please Mention Special Libraries When Answering Advertisements I22 SPECIAL LIBRARIES [April

Company, Cincinnati, presiding, had as its topic "Work For and In a Special Library." Summer Scholarships at Peabody Several tuition scholarships for students working toward the M.S. in L.S. degree will be available at Peabody Library School for the summer quarter of 1946. Candidates must hold at least a bachelor's degree from a standard four-year college or university and a certificate or degree for the first year of study in an A. I,. A. accredited library school. Applications should be addressed to Dr. Louis Shores, Di- rector, Peabody Library School, Nashville 4, Tennessee. A11 India Library Conference Two American librarians were able to attend the Seventh All India Library Conference held in Baroda late in January: Miss Flora B. Lud- ington of the U. S. Information Library in Bom- bay, and MJSgt. Wayne M. Hartwell who is with the Strategic Services Unit in Army Head- quarters, New Delhi. 1 A "BUSINESS-OF-YOUR-OWM" S. L. A. members will be particularly inter- ested in one of the several resolutions voted by the Conference. It was introduced by Dr. G. T. Kale, Librarian of the Indian Institute of Science For the returning veteran-for the man or Library, Bangalore, and was approved as pre- woman who saved for eventual inde- sented, authorizing the organization within the pendence-for the man now owning a Indian Library Association of a smaller group small concern-here for the first time is interested in the problems of special libraries. the opportunity to get a practical, com- Judging from the representation at the Con- plete, inside guide that will equip one to ference and rather limited opportunities to visit act intelligently and confidently to become libraries within India, special libraries in the his own boss. Right from the start, point country have individually achieved some excel- by point, this remarkable, easily under- lent service standards. This move to form a stood handbook tells how to avoid the pit- group for cooperative work on special problems falls, gives all the do's and don't's, ques- related to their subject fields gives additional tions and answers you must know to be- evidence of the interest in special libraries. come independently srrccessfnl. Tells what Both the American delegates at the Conference decisions to make and how. Weighs chance were frequently questioned as to the work of the for success. Outlines how to start on S. L. A. limited capital and grow into a successful businessman. Gives stimulating ideas on Review of Dutch Libraries During the War. businesses of the future. Chapter "How to It is not easy to review for the use of foreign- Finance a Business" should be read by every business man. ers the losses suffered by Dutch libraries, if this review is not to become a mere list of names Never before has such a concentration of practically unknown outside our boundaries. tested, simple facts been offered to help Therefore I shall confine myself to those places the beginner start right, develop fast, and where it is known abroad that heavy battles avoid common errors that cause 90% of raged or where criminal attempts were made by business failures. the German occupier. ROTTERDAM,14th May, 1940. The world was Cloth Edition, 629 Pages, $4.98 terrified at hearing about the criminal bombard- ment of this second largest city in the country, CHAPMAN PUBLISHERS in which were lost 25,000 houses, 21 churches, 2 East 39th Street, Suite 295SL 69 schools, 4 hospitals and several libraries, of which the largest was the Rotterdamsch Leeska- KANSAS CITY 2 MISSOURI binet, a general scientific library, containing am- ply 130,000 volumes, the "most comfortable Please Mention Special Libraries When Answering Advertisements 19461 ANNOUNCEMENTS I 23 library of Europe," as once it was named. Except the works in circulation nothing from this library was saved. The Instituut voor Scheepvaart en Luchtvaart lost most of its pos- sessions in books, as well as 7,000 files of 400 AVAILABLE different periodicals. MIDDELBURG,the capital of the province of Zeeland, also was heavily damaged in May 1940, losing its 16th century town hall and abbey, and also the greater part of the Provincial Library. The books were partly burned, partly DEWEY DECIMAL drowned in the water used for quenching. The ARNHEMdrama of hit this town's libraries less heavily than those in other parts of the country. CLASSIFICATIONS NIJMEGEN,on the contrary, had to look on while the Germans, after the attack of allied paratroops, set fire to the Library of the R. C. University, when the great reading-room with its 6,000-7,000 standard works was totally lost, ldthEDITION as well as all working rooms with their biblio- graphic materials including five great sheaf cata- logues (the labour of 20 years), the lending 2nd printing -complete bureau and the reading-room for periodicals. The philosophical, psychological, theological and tables & index. 1946. 12-O0 historical institutes and the Institute for the History of Art with at least 26,000 works burned to the ground. The principal store-build- ing which remained standing in the middle of 6thABRIDGED the ruins is now both reading and circulation room. Furthermore, in this town two monas- tery libraries and the Public Library were totally lost. The Public Library at VENLO,too, was abso- lutely destroyed, whilst those at ENSCHEDEand TIEL were heavily damaged. From the libraries of industrial enterprises only a few were lost, among them the important library of the Patent Department of Philips' Gloeilampenfabrieken at EINDHOVEN. By deportation the country lost most of the libraries belonging to freemasons, Jews, Chris- tian Scientists, Brotherhood of the Rosy Cross, theosophians, anthroposophians and every type of institution which was considered an enemy of national socialism. All books dealing with these subjects were withdrawn from all libraries. These forbidden books included all works of Jewish, English and American authors who were living before 1904, also of Russians and German exiles, as well as books about living persons from the Dutch Royal House. Children's books suffered the same fate. However when these books were not immedia- tely destroyed, but were in depot at Dutch Forest Press, Inc. police resorts, they were dug up after the lib- eration. Of course, many books "dived under." Lake Placid Club, Essex County From libraries deported as a whole, to which belong the Bibliotheca Rosenthaliana (Judaica New York and Hebraica, 25,000 vols.), the University Library at , the library of the Cis- Please Mention Special Libraries When Answering Advertisements SPECIAL LIBRARIES [April

tercian Abbey at Echt (Province of Liniburg) amounting to 30,000 vols., the technical part of the Library of the Royal Navy Institute at den Helder, the library of the Spinoza house at Rijnsburg, the library of the Anglo-Dutch so- ciety and further the libraries already named of certain religious communities, nothing has yet come back. A very important collection of books has been located at FranMort and it is regret- table that all efforts to transport those books back have as yet failed. Besides these losses there are those books which have had to be written off because of ac- celerated wear and tear and ever-reduced pos- sibility of repair. In spite of difficulties almost all libraries noted a phenomenal circulation. Public libraries lent during the years of war 10,000,000-12,000,000 books a year. This was under the most difficult circumstances, as during the winter months work had to be regulated according to the sun, in the absence of light and fire. Personnel and stores of books could not be extended, but work was often redoubled. Dutch libraries are now standing at the en- Yes, the Goodrich Staklite does just that! Actu- trance of a new period. Repair and replacing ally "bends" light in 8 directions to provide are necessary, and there is a pressing need for the only proper illumination ever devisedfor book renewed taking of bearings concerning English, stacks. The Staklite directs a maximum of light American, French and Swiss scientific editions, to the sides-from top to bottom shelf-leav- to help and activate those who wish to study. It ing aisles completely free from glare. seems that new life already sprouts from the This scientific illumination assures comfort- ruins. able reading. . . quick selection. . . fewer mis- takes. To learn how the Goodrich Staklite J. G. Schonau, Chief Libral-ian will improve your working efficiency-clip Royal Military Academy the coupon below! Breda, January 1946. Sold throngb electrical wholesalers Obituary Anna Phpresp Kntfman Miss Anna Therese Kottman, for thirty-three years a member of the Index Department of the Nezu York Times, died at her home of a heart attack on March 18,1946. She was known among her associates for her quiet preoccupation with the details of her work and her enthusiasm for the importance of the Index, in the development of which she played a large part. At the time of her death she was its circulation manager. Miss Kottman had been a member of S. L. A. since 1926, serving as Chairman of the News- paper Group of the N. Y. Chapter for the past two years. 1 Goodrich Electric Company 4600 Belle Plaine Avenue Correction ) Chicago 41, Illinois I Send me Bulletin 92,"Light on the It has been brought to the Editor's attention I Subject of Book Stack Illumination I that the article on "Filing of Research Reports" I Ndme ...------..------by Gertrude G. Harris, appearing in the Janu- I I Libary ._._----_------.---ary 1946 issue of SPECIALLIBRARIES, was not an original paper but was an edited account of reports submitted by every library mentioned in the paper. Please Mention Special Libraries When Answering Advertisements 19461 SPECIAL LIBRARIES

7~ & 1-

( TILTED TAB GUIDES***For Easy Reading

REFRIGERATION Expert Service on Magazine Subscriptions for Special Libraries ABSTRACTS Write for a free copy of Faxon's Librarians' Guide. A staff of experts reviews more than 300 current U. S. and foreign publications to com- Also odd numbers of magazines. pile abstracts of all articles appearing on the volumes, or complete sets. subject of refrigeration and air conditioning theory and applications, carefully indexed and F. W. FAXON COMPANY classified. All patent literature is also reported. 83-91 Francis Street Back Bay. Boston, Massachusetts Invaluable for those engaged in research, design or in exploration of unfamiliar fields. Published quarterly, supplemented by an annual subject and author index.

Editor: J. MACKTUCKER, University of Tennessee, Knoxville. First issue: January 1946 Price: $7.00 per year, $1.50 per copy. Special price to public libraries $5.00 per year

Order from: The American Society of Refrigerating Engineers 40 W. 40th St. New York 18, N. Y. I 26 SPECIAL LIBRARIES [April

Announcing Publications A List of Subject Headings WHITE'S for Chemistry Libraries Compiled by A COMMITTEE OF THE THE SCIENCE-TECHNOLOGY GROUP Grace R. Cameron, Chairman Chemistry Library NATIONAL CYCLOPEDIA Louisiana State University This list of subject headings was compiled for use in assigning sub- ject headings to the entries in a AMERICAN BIOGRAPHY catalog of books, pamphlets and other literature in a chemical library. REVISED INDEX Important for all college, university, New and revised Index Pages are public, and special libraries contain- ing any chemical material. being shipped free of charge to our library subscribers for inser- tion in the loose leaf Index $1.50 Volume. 1945. 64 Pages. Write if you have a complete set and did not receive these new SPECIAL LIBRARIES ASSOCIATION Index Pages. 31 East Tenth Street, New York 3 To insure prompt delivery, please send continuation order for future volumes. Library Paste VOLUME XXXI Permanent Clean Cream the Paste with the brush. Spread thin. Card Bere you will find full-length, de- pockets. book plates. and tailed biographies (not thumbnail even bindings will be sketches) of America's foremost inseparably held A 2-or. sample sena on recuest Authors, Actors, Architects, En- of any libranan gineers, Educators, Inventors, SANFORD INK CO. No. 533 8 oz. Jnrists, Statesmen, Physicians, Chicago New York No. 534 6 07.. Surgeons, Scientists and Military P-, Out of Print 1- and Naval Officers who have con- United States Government tributed to our National Life and Publications Culture. Lisfs nwin preparafion: 209 U. S. Dept. of Labor Approximately 900 Biographies. 210 U. S. Public Health Service 211 U. S. Dept. Azric. Soil Surveys Price $15.00-Library Discount. Also: 207 American Indian Collection of Dr. Wm Beauchamp 208 Classics JAMES T. WHITE & COMPANY Americana Catalog No. 3 70 Fifth Avenue New York 11, N. Y. JAMES C. HOWGATE Bookseller 128 So. Church St. Schenectady 5, N. Y.

Please Mention Special Libraries When Answering Advertisements 19461 SPECIAL LIBRARIES I 27

NE W-service I Art Books to Aid Beginners I New bindery equipment . . . to serve you better New bindery location . . . for speedier delivery OLD -craftsmanship 44 years of experience . . . to serve you better 44 years of craftsmanship . . . for quality & satisfaction

Step by step instruction in clear, concise, easy to follow words and illustrations. Pencil Drawing - $1.00 0 Art Anatomy - . $1.00 Simplified Drawing - $1.50 & Ink. Pen and Brush - $1 .OO WAGENVOORD CO. 0 Drawing for Illustration $1.00 0 Pastel Painting - $1 .OO 300-310 N. Grand Ave., Lansing, Mich. HOUSE OF LITTLE BOOKS Library bookbinders and booksellers 80 E. 11th Street rn New York 3, N. Y.

)GETTING A JOB is peacetime's most vital problem. Is it what I want, can do best, will it insure progress and security? Many of the answers to these all important questions are to be found in the material analyzed and recommended in: OCCUPATIONS A Selected List of Pamphlets FORRESTER$2.25 Many thousand pamphlets were examined bjr Miss Forrester. Her recommendations are of inexpensive material of incalculable worth to the individual. Her book includes suggestions for indexing, filing and publicizing occupational pamphlets.

THE H. W. WILSON CO., 950 University Ave., New York 52, N. Y.

Please Mention Special Libraries When Answering Advertisements I 28 SPECIAL LIBRARIES [April

LIBRARY BINDERS AND BOOKSELLERS NEWARK, NEW JERSEY Branch OPce: 74 Oraton Street 580 Fifth Avenue, New York Hempstead, L I., New York

I RADEMAEKERS LIBRARY AND SCHOOL BINDINGS have won universal recognition because of durability and attractive appearance. THE BINDERY IS OLD: the binding methods are NEW,uptodate, practical. I Prompt service is a specialy. Prices, samples, trained tepresentatives, await the summons of the librarians. i SPECIAL SERVICE for Special Libraries We are prepared to supply our trade with almost any back numbered issue of Technical Magazines or Trade Journau. Send us your magazines for binding and let us worry about your missing issues.

1-1 1-1 Financial Printing 7 MORTGAGES II

BRIEFS 0 CASES - A. C. PANDICK

This book printed by Arthur W. Cross, Inc. II

NEW YORK OFFICE NEW JERSEY- DIVISION PANDICK PRESS, Inc. ARTHUR W. CROSS, Inc. 22 THAMES STREET 71-73 CLINTON STREET NEW YORK 6 - - - N. Y. NEWARK 5 - NEW JERSEY Telephone Rector 2-3447 Telephone Market 3-4994

Please Mention Special Libraries When Answering Advertisements 19461 SPECIAL LIBRARIES Now Available to Libraries! COMPLETE 4-VOLUME 1945 EDITION OF CONGRESSIONAt QUARTERLY A Service by and for Newspaper Editors Now Released for Public Distribution COMPLETE CONCISE CONVENIENT An indispensible reference work of vital interest to every library patron concerned with National and International Affairs . . . bound and indexed for ready reference . . . especially valuable now when the majority of Congressmen face re-election. This is the first time that an accurate, complete record of Congress has been available since its founding 157 years ago. COMPLETE SUMMARY OF CONTENTS (Congressional Quarterly's 4 volumes for 1945 include voting records of present members of Congress on "key" issues back to 1919) Departmentalized for Quick Reference Agriculture Labor Appropriations Military & Veterans Education & Welfare Miscellaneous & Administrative Foreign Policy Taxes & Economic Policy Voting records of Congress on major bills Voting records of members of Congress 1919-1944 President's messages to Congress (excerpts) PUBLISHED BY PRESS RESEARCH, Inc. Henrietta & Nelson Poynter, Editors & Publishers 732 Seventeenth St., N. W. Washington 6, D. C.

--1 I I PRESSRESEARCH, INC. ! 732 17th St., N. W., Washington 6, D. C. I Enter our subscription for COSCRESSIONALQUARTERLY for : 1945 and 1946 at $20.00 each year. Mail and send bill to: I I NAME I NAME OF 1 I LIBRARL ------I I CITY ZONE ...... -.--STATE --.------.. -- 1 (First issue of 1946 Congressional Quarterly will be released : I about May 1st. 4vol. 1945 issues will be shipped immediately.) I 1 :,,,,,,,,------2 Please Mention Special Libraries When Answering Advertisements I3O SPECIAL LIBRARIES [April

Are You Succeeding in Getting Your Out-of-Printand Hard-to-Find Books?

Our efficient OUT-OF-PRINT BOOK DEPART- MENT is of great value to librarians in locating such material.

Don't miss the opportunity of consulting our large stock-many languages and a wide variety of sub- jects--of OUT-OF-PRINT and HARD-TO- FIND BOOKS.

Don't fail to have your list of wants included in our regularly issued SEARCH BULLETIN which is sent to hundreds of second-hand dealers both in the United States and abroad.

Take advantage today of the STECHERT SER VICE: Economy--Accu rawDependability

Send us your want list of domestic and foreign books and periodicals.

G. E. STECHERT e COMPANY (ALFRED HAFNER) 31 East Tenth Street New York 3, N. Y. Founded in New York 1872

Please Mention Special Libraries When Answering Advertisements 19461 SPECIAL LIBRARIES

Special Books for Special Libraries

HOW TO WRITE FOR TELEVISION By Doug AlIan In a straight-from-the-shoulder analysis, Doug Allan, one of television's pioneers, tells bow to enter the field and be successful. He outlines the industry's position today, providing an invaluable guide for those interested in the technique of writ- ing, directing, producing and acting for television. Illustrated. $2.75

THE GREAT RETREAT The Growth and Decline of Communism in Russia By N. S. Timasheff For the layman, scholar or politician-this is a vivid, courageous, soundly con- ceived and developed analysis which will help explain the Russian enigma. This fair-minded, objective book is at once an analysis of Russian politics and a fasci- nating picture of a great country and her people. Illustrated. $5.00

THE GREAT PRISONERS The First Anthology of Literature Written in Prison Selected and Edited by Isadore Abramowitz This is a literary and historical book of permanent value-moving, impassioned, entertaining. It contains sixty-four imperishable literary pieces by Socrates, Marco Polo, John Huss, Villon, Galilei, Anne Hutchinson, Parnell, Dostoievsky, Dreyfus, Gandhi, Blum and others, each prefaced with a biographical and analytical in- troduction. $4.95

HOW YOU CAN HELP OTHER PEOPLE By Samuel M. Shoemaker A friendly, practical book, it could only have been written by an expert craftsman in the difficult art of diagnosing human problems. Offering a positive program toward broadening our understanding of life, he shows bow to help the troubled, the sick and the defeated. (Religious Book Club Selection for January.) $1.75

CAREERS IN PERSONNEL WORK By D. M. Smythe In collaboration with Vocational Guidance Research Studded with real success stories and full of practical information, here is a guide to the qualifications and duties required by the field of personnel. Introduc- tion by Forrest H. Kirkpatrick, Personnel Administrator, RCA. Bibliography. Index. Illustrated. $2.75

CAREERS IN SOCIAL SERVICE By Evelyn Steele and H. K. Blatt In collaboration with Vocational Guidance Research A comprehensive survey of social service as a profession, this book points out the need for specialists, the basic aims and classes of activity in the field, and the career opportunities. It includes lists of schools and organizations in social service. Bibliography. Index. Illustrated. $2.75

1 E. P. DUTTON & COMPANY, INC., Publisher, 300 Fourth Ave., New York 10 I

Please Mention Special Libraries When Answering Advertisements SPECIAL LIBRARIES [April

to the Daily Work of Euery Teacher and Librauian! THE 1946

Places Mew Facts and Essential Reference Material at Your Fingertips

EVER has the need for reliable, authoritative formation that 17,000 pages of the Encyclopedia N information been as urgent as it is today. In -two thirds of the entire 30-volume work, have this critical period of world history-in this epoch been revised during the past five years. Hundreds of atomic power and kaleidoscopic change, the of entirely new articles and new illustrations have individual responsibility of teachers and librari- been added. Editors and contributorshave worked ans is overwhelming. Out of their rich experience, on a day by day plan of revising, recording, cIassL editors of the Encyclopedia Americana have irs- fying and analyzing events that have reshaped the sembled in concise, dramatic form the facts and world and changed the course of human his'tory. essential reference material which you can use Be weldinfowned! Write today for free literature. profitably in your daily work, information you pllllll-IIII-ll-IIL-lI-~ need in the monumental task of making facts 1 THE RmERlCAnR CORPORRTlOn available to millions. I