Chapter 1 - Law Enforcement Role and Authority

Vancouver Police Department Vancouver PD Policy Manual

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Law Enforcement Authority

100.1 PURPOSE AND SCOPE Law enforcement officers are granted the authority to perform their function based on established legal authority. This Department does not tolerate abuse of law enforcement authority.

100.1.1 DEPARTMENT AUTHORITY The Vancouver Police Department is responsible for law enforcement services in the City of Vancouver. Chief of Police The Vancouver Chief of Police is appointed following the City of Vancouver Municipal Code. The Chief is empowered to assign officers to exercise law enforcement powers and enforce state laws and city ordinances. The Chief also defines the rank and duties of officers, makes promotional appointments, and may take disciplinary action up to and including removing employees for cause.

Accountability and Responsibility The City of Vancouver is ultimately responsible for the performance of the Department. However, authority is empowered to each employee through, or by the virtue of, their commission, position, and/or rank. Employees are responsible for the use of this authority given to them by the laws of the State of Washington and ordinances of the City of Vancouver. Authority and responsibility may be delegated. However, the ultimate responsibility remains with the delegating authority. Any employee who delegates responsibility will assure that commensurate authority will accompany the responsibility. Responsibility becomes shared due to delegation yet employees are held accountable for their individual actions. All employees who have had authority delegated to them will be held answerable for the use of authority and likewise be held accountable for the failure to use it. This will be measured through the performance evaluation process. Supervisors will be held accountable for the performance of the employees under their immediate supervision. Although supervisors may delegate the actual performance of a given task, supervisors cannot rid themselves of the responsibility or accountability for the accomplishment of assigned tasks.

100.2 PEACE OFFICER POWERS Sworn members of this Department shall be considered peace officers as defined by RCW 9A.04.110(13) and RCW 9A.04.110(15). The authority of any such peace officer to make an arrest without a warrant is enumerated in RCW 10.31.100, and includes: (a) When the peace officer has probable cause to believe that a person has committed or is committing a felony shall have the authority to arrest the person without a warrant.

Law Enforcement Authority

(b) A peace officer may arrest a person without a warrant for committing a misdemeanor or gross misdemeanor only when the offense is committed in the presence of an officer, except as provided in RCW 10.31.100, subsections (1) through (11).

100.2.1 OTHER AUTHORITY Sworn members of this department who enter the state of Oregon in order to provide or attempt to provide law enforcement assistance have Oregon peace officer authority within 50 miles of the Washington-Oregon border under the following circumstances (ORS 133.405): (a) In response to a request for law enforcement assistance initiated by an Oregon sheriff, constable, marshal, municipal police officer or member of the Oregon State Police. (b) In response to a reasonable belief that emergency law enforcement assistance is necessary to preserve life and circumstances make it impractical for Oregon law enforcement officials to formally request assistance. (c) For the purpose of assisting Oregon law enforcement officials with emergency assistance in response to criminal activity, traffic accidents, emergency incidents or other similar public safety situations, an Oregon law enforcement official is present at the scene of the incident. Vancouver Police Department officers have no authority to enforce Oregon traffic or motor vehicle laws. Whenever practicable, officers should seek permission from a department supervisor before entering Oregon to provide law enforcement services. As soon as practicable, officers exercising law enforcement authority in Oregon shall submit any appropriate written reports concerning the incident to the Oregon agency having primary jurisdiction over the area in which the incident occurred.

100.2.2 DEPARTMENT JURISDICTION The Vancouver Police Department is the agency with primary territorial jurisdiction (RCW 10.93.020) within the Vancouver city limits and has the primary responsibility to conduct all police activity within its borders as defined by federal, state, and local law. Concurrent Jurisdiction The City of Vancouver is a city of crossroads. It has interstate highways and state and county roads that cross city boundaries. Direct enforcement actions may be taken by Vancouver Police, Clark County Sheriff, the Washington State Patrol, and federal law enforcement agencies. A limited number of other agencies are given authority by the Chief of Police to act in a full or limited law enforcement capacity within the City. Chiefs and Sheriffs from other jurisdictions have also given consent to Vancouver Officers to exercise law enforcement authority in their jurisdictions. A list of these agencies receiving consent from Vancouver and giving consent to Vancouver is maintained by the Police Legal Advisor. Original documents of consent are maintained in the office of the Police Legal Advisor.

Law Enforcement Authority

Collisions on roads and streets within the corporate limits are investigated by the Vancouver Police Department unless it is an on-view situation by another agency. The exception to this applies to collisions on limited access highways including freeway on and off ramps to and from the stop bars. Collisions occurring within these areas are investigated by the Washington State Patrol. Questions Regarding Jurisdiction In any situation where a question arises concerning jurisdiction with another agency, the involved officer will make every effort to resolve the matter in the most professional manner possible. In situations where no agreeable solution is reached, a supervisor will review the situation for resolution. If the officer has any doubt as whether to take a report or not, in the interest of service to the public, the officer should take the report.

100.3 CONSTITUTIONAL REQUIREMENTS All employees shall observe and comply with every person’s clearly established rights under the United States and Washington Constitutions.

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Mutual Aid

101.1 MUTUAL AID To provide emergency services when there is a depletion of Department resources, the Department has entered into Mutual Aid agreements with adjoining jurisdictions. The Department’s legal advisor maintains a list of all mutual aid agreements. Officers involved in any exercise of police authority outside the city of Vancouver are bound by Vancouver Police Department policies, procedures, and regulations that limit Department officers in their exercise of the authority given by the Washington Mutual Aid Peace Officer Powers Act. The Washington Mutual Aid Peace Officers Powers Act gives general authority to Washington Peace Officers who possess a certificate of basic law enforcement training or a certificate of equivalency authority to enforce state traffic or criminal laws throughout the state.

101.1.1 REQUESTING MUTUAL AID 1. In situations that require mutual aid assistance, any on-duty Vancouver Police supervisor may request assistance from a neighboring agency. 2. The request may be made either by direct contact with the agency or through CRESA. 3. Outside personnel responding to a Vancouver Police Department request will be requested to report to the Vancouver Police supervisor in charge of the incident (Incident Commander). 4. Maintaining radio communications between Vancouver Police and other responding agencies will be coordinated by CRESA. 5. If enforcement action is taken, the Vancouver Police supervisor will ensure appropriate documentation and reporting of the names and agencies of officers that responded to a mutual aid request. Before the end of the shift in which aid was received, the supervisor shall report the mutual aid incident through the chain of command. The Vancouver Police supervisor will ensure police reports are completed prior to the end of the shift, or other specified time, documenting the actions taken by responding agency officers or deputies.

101.1.2 RESPONDING TO A MUTUAL AID REQUEST 1. No officer shall respond outside the City of Vancouver to a request for mutual aid by another law enforcement agency without first being authorized by the on-duty Vancouver Police supervisor. 2. The supervisor shall designate how many (if any) units will be sent to provide mutual aid. 3. A supervisor shall also respond to monitor the mutual aid being provided and to ensure direct supervision of Vancouver Police personnel. If a supervisor is not available, a supervisor or Command officer will designate one of the responding officers as a “lead” officer. 4. The Vancouver Police supervisor will ensure any necessary reports are provided to the agency requesting mutual aid by the end of the shift, or other specified time, in which the aid was provided.

Mutual Aid

Before the end of the shift in which aid was provided, the supervisor shall report the mutual aid incident through the chain of command. 5. When the requesting agency does not border the city of Vancouver, officers shall not respond without receiving a specific request from the requesting agency and shall not respond without approval from a Vancouver Police supervisor. 6. If not requested at the mutual aid incident, officers should prepare to assist other agencies that will have diminished resource capabilities due to its support of the incident.

101.1.3 STATE OR NATIONAL GUARD ASSISTANCE Civil emergency, whether natural or manmade, may require the assistance of the National Guard. Should such circumstances arise, National Guard resources may be activated in accordance with the State Emergency Management Statute (RCW 38.52.070). Prior to requesting National Guard assistance, a declaration of civil emergency shall be issued pursuant to Vancouver Municipal Code Section 2.12.030. Upon written proclamation of a state of emergency, the City of Vancouver’s Emergency Preparedness Director will contact the Clark County Emergency Management Council, which will in turn coordinate the activation of the National Guard through the Governor's Office of the State of Washington. These procedures are outlined in the Washington State Comprehensive Emergency Management Plan maintained by the City's Emergency Preparedness Director.

101.1.4 COMPENSATION Compensation for expenditures incurred by agencies responding to a mutual aid request from Vancouver Police, if not previously arranged, shall be decided through an administrative review of the incident after the fact. The Vancouver Police Legal Advisor and Administrative staff shall periodically review this policy and make changes as necessary.

Law Enforcement Certification

102.1 PURPOSE AND SCOPE All sworn officers employed by the Vancouver Police Department shall receive certification by the Washington State Criminal Justice Training Commission prior to assuming law enforcement duties and responsibilities, and shall begin attending an approved academy within the first six months of employment, unless the basic training requirement is otherwise waived or extended by the Washington State Criminal Justice Training Commission. (RCW 43.101.095(1); RCW 43.101.200(1)).

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Police Authority Outside City Limits

103.1 ON-DUTY RESPONSE IN JURISDICTIONS OF CONSENT Response to and/or exercising police authority in jurisdictions outside the city of Vancouver, which have consented to Vancouver Police Department's exercise of full law enforcement authority are limited to: 1. Investigations arising out of crimes or infractions that are alleged to have occurred within the city of Vancouver. "Conducting investigations" includes arrests without an arrest warrant in jurisdictions outside the city of Vancouver where full authority consent has been given. 2. Search or arrest warrants can be served when they are pursuant to investigations arising out of crimes that are alleged to have occurred within the cty of Vancouver or within the jurisdiction that has given full authority consent. 3. Transporting a prisoner. 4. Fresh pursuit (refer to Policy 313 - Vehicle Pursuits). 5. Responses to a law enforcement officers requesting immediate help in a life-threatening situation. 6. Requests of Clark County Sheriff Office to respond into unincorporated Clark County for police assistance when no Sheriff's Deputy is available to respond. 7. Requests of the Vancouver Fire Department for Police assistance in unincorporated Clark County. 8. At the request for assistance by an adjacent jurisdiction or an officer thereof. This type of response will be at the discretion of the shift supervisor. Adjacent jurisdictions are Battle Ground, Camas, Washougal, Ridgefield, La Center and Washington State Patrol. (Unincorporated Clark County is not included within the content of this paragraph; response to Clark County requests will be governed as specified in 6 and 7 above). 9. Requests for special unit responses (i.e., K-9, Bomb Squad) into jurisdictions in which letters of mutual aid exist will be according to existing policies, procedures, and rules. 10. Multijurisdictional investigative units such as the Children's Justice Center, Domestic Violence Unit and Drug Task Force may operate as needed outside the city limits of Vancouver. Exercise of police authority during the above 10 incidents is limited to that which is necessary to effectively perform the requested task.

103.2 ON-VIEW INCIDENTS Response by uniformed officers in marked units and on-duty detectives in civilian clothing and in unmarked vehicles to an on-view incident occurring outside the city of Vancouver in jurisdictions which letters of full consent do exist is limited to situations that:

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Police Authority Outside City Limits

1. Pose a threat of death or serious injury to the officer, another officer, or a member of the public. 2. Place the officer in a position to affect the arrest and/or prevent the escape of a person who is known by the officer to have committed a dangerous felony, when not securing the person's immediate arrest would result in an unacceptable risk to the public safety.

103.3 ON-DUTY RESPONSE IN JURISDICTIONS THAT HAVE NOT CONSENTED Response to and/or exercise of police authority within jurisdictions outside the city of Vancouver which have not consented to Vancouver Police Department's exercise of full law enforcement authority in their jurisdiction are limited to: 1. Investigations arising out of crimes that are alleged to have occurred within the cty of Vancouver can be conducted. "Conducting investigations" does not include arrests without an arrest warrant in jurisdictions outside of the city of Vancouver where no full authority consent has been given. 2. Search or arrest warrants pursuant to investigations arising out of crimes which are alleged to have occurred within the city of Vancouver may be served. 3. Transporting a prisoner and when such exercise of police authority is in direct relationship to the custody of that prisoner. 4. Fresh pursuit (refer to Policy 313 - Vehicle Pursuits). 5. A police officer is authorized and has the duty to prevent death or serious injury to self, a fellow officer, or a member of the public by utilizing whatever force necessary, including the use of deadly force. Response to any other on-view incident is limited to notification of the proper agency. An officer may, but has no duty to, observe the incident until that jurisdiction arrives, communicate by radio with responding units, protect the scene, and render necessary emergency care (i.e., accident scenes). Specialty units (i.e., K-9, Bomb Squad) will not respond, except when assisting VPD on-duty officers in situations specified above.

103.4 OFF-DUTY INVOLVEMENT IN JURISDICTION OF CONSENT/NON CONSENT Off-duty police officers shall use discretion when becoming involved in any law enforcement action. Off-duty officers will not become involved unless the situation involves public or personal safety, or a life threatening issue (refer to Policy 384 - Off-Duty Law Enforcement Actions).

103.5 REPORTING USE OF AUTHORITY RCW 10.93.030 requires an officer exercising the powers authorized above shall report such action in a timely manner, after the fact, to the law enforcement agency with primary territorial jurisdiction and shall be subject to any reasonable reporting procedure which may be established by such agency.

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Oath of Office

104.1 PURPOSE AND SCOPE Officers of this Department are sworn to obey and uphold the laws of the United States and of the State of Washington, and observe the provisions of the Charter and Ordinances of the City of Vancouver, and abide by the Code of Conduct and Ethics adopted by the Vancouver Police Department.

104.1.1 OATH OF OFFICE Upon employment, all sworn employees shall be required to affirm the oath of office expressing commitment and intent to respect constitutional rights in discharging the duties of a law enforcement officer. All sworn employees shall comply with the oath of office and agency policies, including the duty to be truthful and honest in the conduct of official business.

104.1.2 VANCOUVER POLICE OATH OF OFFICE Each employee hired to function as a police officer will, prior to being commissioned, be required to take an oath of office to enforce the laws of the City of Vancouver, uphold the U.S. Constitution and Constitution of the State of Washington, and to abide by the Code of Ethics as adopted by the Department. OATH OF OFFICE: I, (Officer's name), solemnly swear (affirm) that I will support the Constitution and will obey the laws of the United States and of the State of Washington, that I will, in all respects, observe the provisions of the Charter and Ordinances of the City of Vancouver, that I will abide by the Code of Conduct and Ethics adopted by the Vancouver Police Department, and will faithfully discharge the duties of Police Officer for the City of Vancouver. The Administrative Assistant to the Chief of Police will arrange for all newly hired police officers to take an oath of office and be sworn in prior to assuming their duties as commissioned officers. The Office of the Chief will maintain an oath of office record including the date, time, place, and administering official. The oath of office will be administered by the City Attorney or the City Attorney's designee.

Transporting Department Issued Firearm Out Of State

105.1 TRANSPORTING DEPARTMENT ISSUED FIREARMS OUT OF STATE Commissioned employees, with the exception of those who have limited enforcement authority in Oregon, do not have law enforcement authority outside the State of Washington, even if on Department business. Any law enforcement outside the State of Washington is outside the scope of duties, except if granted by a court order or from a foreign jurisdiction. Transporting a Department issued firearm while out of state will be approved under the following circumstances: 1. If the uniform is required to be worn. 2. If the firearm is required for training approved by the Department. 3. If on official Department business. 4. If the firearm is evidence subpoenaed by another jurisdiction. 5. If the situation leads the commissioned employee and his/her supervisor to believe a firearm is needed (circumstances must be specifically outlined in a memo to the Chief of Police). 6. If the employee lives in Oregon. 7. If carrying the firearm off-duty under authority of 18 USC § 926B. (Refer to Policy 311.10 - Carrying Firearms Out Of State) The firearm must be properly stored and secured when not on the employee’s person. All applicable state and federal regulations will be followed. This specifically includes FAA and TSA rules and the applicable state and local laws on carrying, possession, and civilian use of force. The commissioned employee is responsible for learning the applicable laws in the other jurisdiction(s). A request for authorization to carry a Department issued firearm out of state, or to be armed while flying, must be submitted in writing to the Chief of Police via the Chain of Command and include: 1. The laws and policies dictating the use of firearms for the jurisdiction in question. 2. The employee’s acknowledgement that s/he has no law enforcement authority outside the State of Washington. Authorization to carry does not authorize law enforcement use. It does permit the commissioned employee to use the Department issued firearm in compliance with the other jurisdiction’s laws for civilians. A request to be armed while flying must also include documentation that the employee has attended the TSA required training class “Law Enforcement Officers Flying Armed” (https://

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Transporting Department Issued Firearm Out Of State www.tsa.gov/travel/law-enforcement). Requests for authorization will not be approved without this proof of attendance. Once approved to be armed while flying, the employee is responsible for contacting the Records unit to have a NLETS message sent to TSA. The response to this message will contain a unique identifier which is required on the day of travel. Employees are responsible to ensure that requests are submitted with sufficient time to allow the request to be reviewed and the NLETS message to be sent. The TSA suggests that messages be sent at least 24 hours prior to travel. (Refer to Policy 311.9 - Flying While Armed) This policy does not prevent off-duty commissioned employees from carrying their personal firearm out of state in accordance with state and federal laws.

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Policy Manual

106.1 PURPOSE AND SCOPE The Vancouver Police Department Policy Manual is hereby established and shall be referred to as the Policy Manual or the manual. The manual is a statement of the current policies, rules and guidelines of this Department. The Department policies are permanent directives and remain in full effect until amended or canceled by the Chief of Police. All members are to conform to the provisions of the Department's official policy manual located in Lexipol. All prior and existing manuals, orders and regulations that are in conflict with this manual are rescinded, except to the extent that portions of existing manuals, procedures, orders and other regulations that have not been included herein shall remain in effect, provided that they do not conflict with the provisions of this manual.

106.2 POLICY This Policy Manual should be read as a whole and interpreted so that no word, phrase, or section is rendered meaningless or superfluous. In the event of a conflict between a general policy and a specific policy, the more specific provision shall control. Except where otherwise expressly stated, the provisions of this manual shall be considered as guidelines. It is recognized that the work of law enforcement is not always predictable and circumstances may arise which warrant departure from these guidelines. It is the intent of this manual to be viewed from an objective standard, taking into consideration the sound discretion entrusted to members of this Department under the circumstances reasonably available at the time of any incident.

106.2.1 DISCLAIMER The provisions contained in the Policy Manual are not intended to create an employment contract nor any employment rights or entitlements. The policies contained within this manual are for the internal use of the Vancouver Police Department and shall not be construed to create a higher standard or duty of care for civil or criminal liability against the City, its officials or members. Violations of any provision of any policy contained within this manual shall only form the basis for Department administrative action, training or discipline. The Vancouver Police Department reserves the right to revise any policy content, in whole or in part.

106.3 AUTHORITY The City of Vancouver shall be considered the ultimate authority for the content and adoption of the provisions of this manual and shall ensure compliance with all applicable federal, state and local laws. The Chief of Police or the authorized designee is authorized to issue General Orders, which shall modify those provisions of the manual to which they pertain. General Orders shall remain in effect until such time as they are revoked, or may be permanently incorporated into the manual.

Policy Manual

106.4 DEFINITIONS The following words and terms shall have these assigned meanings throughout the Policy Manual, unless it is apparent from the content that they have a different meaning: Administrative Assistant - A civilian employee who performs a wide variety of functions to include the supervision, coordination, and performance of a wide variety of responsibilities and complex administrative and secretarial duties for a City department; and to provide information and assistance to the public regarding the department to which assigned. Adult - Any person 18 years of age or older. Assistant Chief of Police – Second in command to the Chief of Police. CFR - Code of Federal Regulations. Chain of Command – The relative order of authority or responsibility in ascending or descending order of rank. Chief of Police – Director of the Department, and the highest ranking commissioned officer within the Department. City - The City of Vancouver. Civilian – Employees and volunteers of the Department who does not hold a commission as a sworn police officer. Civil Service Commission – Governing body for the City of Vancouver public employees. Civil Service Rules – Personnel rules promulgated by the Civil Service Commission. CJTC - The Washington State Criminal Justice Training Commission. Commander – Person in charge of an incident or precinct or division within the Police Department. Command Officer – Any officer who holds the rank of Commander or higher. All command officers are also supervisors of subordinate employees. Commissioned Employee – All personnel employed by the Department, following certification by the Civil Service Commission, who have been commissioned as a Police Officer by the Chief of Police. Concurrent Jurisdiction – A range of territory where two governmental entities have equal enforcement rights. Corporal – A police officer who shall be considered the senior officer at any crime scene, incident, or occurrence until relieved by a supervisor or assigned investigator. A Corporal may take on other supervisory responsibilities at the direction of his/her supervisor. When a first line supervisor is absent, the Corporal may be designated as the first line supervisor by a Sergeant or above. Crime Analyst - A civilian employee whose duties emphasize technical work in the development and analysis of data related to various elements of criminal activity, including research and analysis, technology, and development of recommendations in the area of crime analysis.

Policy Manual

Delegation of Authority – Authorizing a selected person to act or make decisions as one’s legal representative. Department/VPD - When the word Department is used alone, it means the Vancouver Police Department. Department Manual – The manual issued by the Chief of Police that contains rules and regulations, and policies and procedures that govern the actions of all employees. Departmental Memorandum - A written communication issued by the Chief of Police, Assistant Chief of Police, or Commander, or at their direction, advising announcements, suggestions or Department, Bureau, Division, Precinct, or Facility information on various topics or issues, and can be directed outside the Department. Department Order – An inclusive term embracing policies, procedures, rules, regulations, Executive Orders, special notices, and manuals of the Department. Department Property – Any City property assigned to the Department whether purchased leased, donated, or rented by the Department. Department Vehicle – Any City-owned, leased, donated, or rented vehicle assigned to the Department. Designee – A person who has been designated by a person of higher authority to carry out the authority’s assigned responsibility or duty. Direct(ed) – Any means of notification (i.e., court calendars, subpoenas, written or verbal order, by supervisor or court personnel). District - A geographical subsection of a precinct, within the City, for police responsibility. Division – A division is the primary subdivision of the Police Department with responsibility for providing specific functions. A division is commanded by a division commander. Division Commander – Commander of a Division within the Department. DOL - The Washington State Department of Licensing. Employee/personnel - Any person employed by the Department. As used in this manual, the word “employee” will also include Department volunteers. Evidence T echnician - A civilian employee whose duties include technical tasks relating to crime scene investigation including photographing, collecting, examining, and preserving evidence; to perform evidence and property control activities; to develop and maintain related records; and to provide testimony during court proceedings. First Line Supervisor – Any commissioned employee who holds the rank of Sergeant or non- commissioned personnel holding the authorized position of supervisor. General Order - A written order issued by the Chief of Police or an Assistant Chief of Police for the administration of Departmental affairs. Said order is to remain in effect until amended, rescinded,

Policy Manual or printed in the Policy Manual. Genera Orders define either new or a change in policy and/or procedure pertaining to the Department. They have the authority as policy. Hold – To place a retainer or restriction on an individual or property. Incident – An occurrence requiring or suggesting action or service by employees of the Department. Information Bulletin - A document used to disseminate and request information that will assist employees in properly and effectively carrying out their duties. They may refer to, but not be limited to, wanted subjects, certain duties, or improve employee safety. Information Bulletins may not always be applicable to all employees. Investigating Officer – An officer, of any rank, assigned as the lead investigator of a reported incident or internal investigation. Jurisdiction – The territorial range of authority or control. Juvenile - Any person under the age of 18 years. Lead Employee – A civilian employee assigned to the Operations Support Bureau with the additional duty of providing technical leadership for members of their shift. A Lead may take on other supervisory responsibilities at the direction of his/her supervisor. Limited Commission – A commission issued by the Chief of Police to specific civilian employees of the Department, other City Departments, or entities contracting with the City authorizing the performance of limited police and/or code enforcement duties. Lie utenant - Person in charge of a district or special unit within the Department. Manager – Any non-commissioned employee above the level of first line supervisor. Manual - The Vancouver Police Department Policy Manual. May - When used in a policy, procedure, rule, or regulation the word “may” indicates a permissive, discretionary, or conditional action. Member - Any person employed or appointed by the Vancovuer Police Department, including full- time sworn officers, reserve officers, civilian employees and volunteers. Memorandum – A transitory notice, issued or approved for distribution by a supervisor, for the guidance and information of employees. Officer - Those employees, regardless of rank, who are sworn peace officer employees of the Vancouver Police Department. Officer-in-charge – Any commissioned employee who is placed in control of, or assumes responsibility for a crime scene, incident, or occurrence. Off Duty – Off duty is time spent where the City of Vancouver has no financial obligations to an employee.

Policy Manual

On Duty -- A member's status during the period when he/she is actually engaged in the performance of his/her assigned duties. On Scene Commander – The person who is in charge of an incident scene. This position may be filled by an officer of any rank. Order - A written or verbal instruction issued by a superior. Overtime – Any time an employee works outside their normal scheduled shift. Personal Property – Any personally owned property of an employee that is used in conjunction with his/her assignment, or which affects or represents the Department while on or off duty. Plurality of Words – The singular included the plural and the plural includes the singular. Police Officer – A duly appointed employee commissioned to perform police duties. Police Records Specialists - A Civilian employee who performs a variety of responsible duties with processing records in support of the police department. Police Service Technician - A civilian employee who performs a variety of responsible duties in support of the police department including providing information and assistance regarding various criminal or civil processes; interviewing crime victims and producing crime reports; responding to non-emergency calls for service; and providing information for requests for crime prevention information. Policy – A Department Policy is a written order, issued by the Chief of Police outlining a policy, procedure, rule or regulations regarding a matter that affects the entire Department or a portions thereof. Precinct - A geographical division of the City for police responsibility. Preponderance of Evidence – A greater weight of evidence, or evidence that is more credible and convincing to the mind; not necessarily the greater number of witnesses or evidence. Primary Jurisdiction – A range of territory where more than one group has authority and/or enforcement rights, but, through agreement, one group has initial responsibility. Probable Cause - Means the fact that would cause a reasonable cautious officer to believe this person had committed a crime. In determining whether the facts known to the officer justified the belief, you may take into account the officer's experience and expertise. Procedure – A method of performing an operation or a manner of proceeding on a course of action. Procedure Manuals – Manuals issued by division commanders or other unit supervisors that pertain to operations of a specific division or unit. Proprietary Jurisdiction – A range of territory where one group has full governing and enforcement rights to the exclusivity of all others. Rank - The title of the classification held by an officer.

Policy Manual

Ranking Officer – The sworn officer of the highest rank on duty or at an incident scene regardless of time in grade. RCW - Revised Code of Washington (Example: RCW 9.41.040). Reasonable Belief – That belief that is known to a reasonable person. Reserve Officer – Reserve officers are specially commissioned and trained officers that augment the staffing of the agency at times determined by the Chief of Police. Restraint Devices – Restraint devices are those items used to cuff or otherwise restrain a person who is in the custody of an officer. Retention Schedule – A schedule, approved by the State Auditor's office, that lists the normal amount of time completed forms or documents should be kept by the agency. Rules and Regulations – A statement(s) of a prohibition or requirement which allows little deviation other than for stated exceptions, issued exclusively by the Chief of Police. Rules and regulations are applicable to all employees of the Department. Senior Officer – A commissioned employee, in any given rank, with the longest service in that rank. Sergeant – Person who is a first level supervisor responsible for the daily supervision of a patrol shift or special unit within the Department. Sexual Orientation - Heterosexuality, homosexuality, bisexuality, and gender expression or identity. The term “gender expression and identity” is broadly defined as someone who either has or is perceived to have or display a self- image, appearance, behavior, or expression that is different from that which is traditionally associated with the sex assigned to that individual at birth. Shift - The regular hours and/or geographic location for an employee's particular duty assignment. Shall or will - Indicates a mandatory action. Should - Indicates a generally required or expected action, absent a rational basis for failing to conform. Special Order – Special Orders announce policies or procedures of a specific circumstance or procedures that involve only specific divisions or segments of the agency. Special orders may be written by the Chief of Police, or one or more of the bureau assistant chiefs. Superior Officer – One who is higher in rank or authority. Supervisor - A person in a position of authority regarding hiring, transfer, suspension, promotion, discharge, assignment, reward or discipline of other department members, directing the work of other members or having the authority to adjust grievances. The supervisory exercise of authority may not be merely routine or clerical in nature but requires the use of independent judgment.

Policy Manual

The term "supervisor" may also include any person (e.g., officer-in-charge, lead or senior worker) given responsibility for the direction of the work of others without regard to a formal job title, rank or compensation. Support S pecialist (I-III) - A civilian employee who performs a wide variety of clerical and general office work, secretarial, and transaction processing in support of the assigned department; and to provide general information and assistance to the public. Training Bulletins - Training Bulletins are used to disseminate information on new or revised procedures that will assist employees in properly carrying out their duties. They may refer to certain policies and further clarify certain duties, expectations, or improve employee safety. Training Bulletins may not always be applicable to all employees. Tense of Words – All words used in the present tense include the future. Unit – A unit is a subdivision of a division, with employees assigned to perform a specialized activity. USC - United States Code. Volunteers – Persons who perform voluntary services for the Vancouver Police Department. Due to federal law, in most circumstances, employees cannot volunteer their services to the Department. WAC - The Washington Administrative Code (Example: WAC 296-24-567). Will – When used in a policy, procedure, rule, or regulation the word “will” denotes mandatory compliance. WSP - The Washington State Patrol.

106.5 ISSUING THE POLICY MANUAL An electronic version of the Policy Manual will be made available to all members on the Department network for viewing/printing from the Lexipol website. No changes shall be made to the manual without authorization from the Chief of Police or the authorized designee. Each new or updated Department Policy, Procedure, Rule and Regulation, General Order, Training Bulletin, Department memorandum and Informational Bulletin become effect on the date of issuance.

106.6 PERIODIC REVIEW OF THE POLICY MANUAL The Chief of Police will ensure that the Policy Manual is periodically reviewed and updated as necessary.

Policy Manual

106.7 NEWLY ISSUED OR UPDATED POLICIES It is the responsibility of each member to read and acknowledge the policy through the Lexipol website within 14 calendar days of issuance. If the employee is on leave for more than 14 days post issuance, they are responsible to acknowledge the policy on their immediate return to work. Once you open a new or updated policy in Lexipol, you will find an acknowledgement statement with an adjoining “Acknowledge” tab, which you must click in order to receive credit for reading and understanding the policy.The failure of any Department member to acknowledge the newly issued or updated policy does not exempt them from that policy. Members are responsible for keeping abreast of all Policy Manual revisions and shall seek clarification from an appropriate supervisor as needed. All Department members suggesting revision of the contents of the Policy Manual shall forward their written suggestions to their Commanders, who will consider the recommendations and forward them to the Office of the Chief as appropriate.