The Bylaws of the Rho-Omega Chapter of Kappa Sigma

November 12, 2018 Contents

1 Organization2 1.1 Name and Address...... 2 1.2 Priority and Registration...... 2 1.3 Purpose...... 2

2 Membership3 2.1 Eligibility for Membership...... 3 2.2 Members in Good Standing...... 3 2.3 Delegates...... 4 2.4 Qualiﬁcations, Rights, and Selection of Potential New Members4 2.5 Requirements of a Pledge...... 5 2.6 Balloting on Pledges...... 6 2.7 Other Member Classes...... 8 2.8 Grounds for Removing Members...... 8 2.9 Resignations...... 9

3 The Pillars 10 3.1 Pillar Support Program...... 10 3.1.1 Scholarship...... 10 3.1.2 Service...... 11 3.2 Deﬁciency...... 11 3.3 Bad Standing...... 11

4 The Executive Committee 13 4.1 Composition and Meetings...... 13 4.2 Eligibility...... 13 4.3 Executive Committee Positions...... 14 4.3.1 Grand Master...... 14 4.3.2 Grand Procurator...... 14 4.3.3 Grand Master of Ceremonies...... 14 4.3.4 Grand Scribe...... 15 4.3.5 Grand Treasurer...... 15 4.4 Removal From Oﬃce...... 15 4.5 Chain of Command...... 16

1 5 Chapter Meetings and Events 17 5.1 Frequency and Conduct...... 17 5.2 Order of Business...... 17 5.3 Attendance...... 18

6 Elections 20 6.1 Nominations and Requirements...... 20 6.2 Election Procedures...... 20 6.3 Special Elections...... 21 6.4 Executive Committee Appointments...... 21

7 Committees and Non-Executive Oﬃcers 22 7.1 Membership on Committees...... 22 7.2 Standing Committees...... 22 7.2.1 Champion’s Quest Committee (Rush)...... 22 7.2.2 Pledging Committee...... 22 7.2.3 Social Committee...... 23 7.2.4 External Relations Committee...... 23 7.2.5 Brothers in Action (BIA)...... 23 7.2.6 Bylaw Committee...... 24 7.2.7 Academic Excellence Committee...... 24 7.2.8 Campus Involvement and Events Committee...... 24 7.2.9 Alumni Relations Committee...... 24 7.2.10 Intramurals...... 25 7.2.11 Historian...... 25 7.2.12 A Greater Cause Committee (Service)...... 25 7.2.13 Fundraising Committee...... 26 7.2.14 Health and Wellness Committee...... 26 7.3 Non-Executive Oﬃcers...... 26 7.3.1 House Manager...... 26 7.3.2 Guards...... 26 7.3.3 Assistant Grand Procurator...... 27 7.3.4 Assistant Grand Master of Ceremonies...... 27 7.3.5 Assistant Grand Scribe...... 27 7.3.6 Assistant Grand Treasurer...... 28 7.3.7 Webmaster...... 28

2 8 Chapter Finances 29 8.1 Headquarter Dues...... 29 8.2 Chapter Dues and Collection...... 29 8.2.1 Dues...... 29 8.2.2 Payment...... 29 8.3 Disbursement and Budgeting...... 30

9 Code of Conduct 31 9.1 Kappa Sigma Code of Conduct...... 31 9.2 Attendance at Chapter Events...... 32 9.3 Incident Reports and Setup of a Judicial Board Meeting... 32 9.4 Judicial Board Trial Procedure...... 33 9.5 Punishment...... 36 9.6 Appeals for a Mistrial...... 36 9.7 Public Information to the Chapter...... 36 9.8 Suspension...... 36 9.9 Expulsion...... 37

10 Bylaws 38 10.1 Ratiﬁcation...... 38 10.2 Amendment...... 38 10.3 Maintenance...... 38

11 Kappa Sigma Rho Omega Chapter Housing 39 11.1 Conduct...... 39 11.2 Rights of Occupants...... 39 11.3 Payment...... 39 11.4 Lottery...... 39 11.4.1 For the fall and spring semesters...... 40 11.4.2 For the summer semesters...... 40 11.5 Room Openings Fillings Procedure...... 40

12 Addendum 1: Non-discrimination Clause 42

3 1 Organization

1.1 Name and Address This Chapter, being founded on the 28th day of January, in the year of 2012, will hereon be known as The Rho-Omega Chapter of Kappa Sigma, and will be located at 926 Castle Point Terrace.

1.2 Priority and Registration The Bylaws of the Rho-Omega Chapter of Kappa Sigma are established in accordance with and supplement the Constitution, By-Laws and Rules of the Kappa Sigma Fraternity. In the event of a conﬂict between the aforementioned documents, the Constitution, By-Laws and Rules of the Kappa Sigma Fraternity shall prevail. The bylaws contained herein shall supersede all previous bylaws of the Rho Omega Chapter of Kappa Sigma. In eﬀect, all preceding bylaws of the Rho Omega Chapter of Kappa Sigma will be null and void. Kappa Sigma Rho-Omega maintains the right to suspend any bylaw contained within for one chapter meeting with the unanimous approval of the chapter.

1.3 Purpose Kappa Sigma is a mens college fraternity. Its goals are many, but all center on the promotion of friendship, loyalty, brotherly feeling, and the development of balanced young men. The objective of this organization is to excel in all phases of fraternity and student activities at Stevens Institute of Tech- nology. To fulﬁll this objective, the development of scholarship, leadership, community service, social graces, school spirit, and cultural awareness are encouraged and stressed. It is each Members duty to work diligently toward these objectives so that few others may equal and none shall exceed the ideal virtue of a true Kappa Sigma.

4 2 Membership

2.1 Eligibility for Membership Membership in Kappa Sigma Fraternity is open to any full-time or Coop- erative Learning undergraduate male student currently enrolled at Stevens Institute of Technology. Affiliation may not be offered to graduate students. Undergraduate membership shall be limited to the period of time during which a member is recognized as a full-time undergraduate student at Stevens Institute of Technology. Any brother enrolled in the 4 + 1 program shall be considered as undergraduate members for the final year of the program. Any other undergraduate member who enrolls at Stevens Institute of Technology as a graduate student shall go before the Executive Committee to determine whether the Brother shall remain an active member or be assigned Alumni status.

2.2 Members in Good Standing All initiated Members of the Kappa Sigma Fraternity shall be Members in good standing except:

1. Any Member who has been expelled.

2. Any Member who owes any sum of money to Kappa Sigma or any undergraduate chapter more than thirty (30) days past due.

3. Any Member who is considered not in good standing under any pro- vision of the Constitution, By-Laws and Rules of the Kappa Sigma Fraternity and Enactments of the Grand Conclave of Kappa Sigma.

4. Any Member who has criminal charges pending against him.

5. Any Member who fails to adhere to the Pillar Support Program, as deﬁned in these bylaws.

6. Any Initiate who is considered not in good standing under any provisions of the by-laws or other Enactments of the Rho Omega Chapter of Kappa Sigma.

5 Every Initiate in good standing shall enjoy perpetual membership in this Fraternity, including the continuing right to attend meetings of the Rho- Omega Chapter of Kappa Sigma by which he was initiated and speak and vote on all questions. Alumni shall not be eligible to vote on the election of candidates for initiation or pledging, the suspension or expulsion of an undergraduate member, the election of oﬃcers, and assessments applicable to undergraduate members.

2.3 Delegates Only Members in good standing shall be entitled to attend Grand Conclaves and Leadership Conferences conducted in the name of Kappa Sigma or the Rho-Omega Chapter. The Executive Committee shall have ﬁrst preference, and shall decide the delegates for each conference. At the discretion of the Executive Committee, delegate selection may be opened to a chapter vote. The delegate(s) are deﬁned as those having their hotel and conference fees paid for by Headquarters.

2.4 Qualiﬁcations, Rights, and Selection of Potential New Members Any male who has proven himself worthy and interested in the ideal of the Rho-Omega Chapter of Kappa Sigma shall be placed on a ballot of potential pledges so long as they meet they possess a cumulative GPA (grade point average) above a 2.700 on a 4.000 scale. Any person extended a bid will have two semesters to accept the bid, including the one in which the bid is given, otherwise the bid is considered expired and the person must be extended a new bid to be eligible for pledging. Voting on potential new members shall follow these procedures:

1. A quorum of 75% of all active brothers must be present to begin the voting procedure, and must be maintained throughout the entire process.

2. For a valid ballot, the number of total votes must represent quorum at a minimum.

6 3. After each potential new member has been discussed a vote shall be immediately placed.

4. Upon receiving a favorable ballot of at least 80% of the Brothers who voted, a potential new member shall be extended an invitation to pledge and will be considered a pledge upon acceptance of said invitation and after having been conducted through the Pledging Ceremony by the Rho Omega Chapter of Kappa Sigma.

2.5 Requirements of a Pledge Every Pledge shall be considered eligible for lifetime membership in Kappa Sigma upon completion of the following requirements:

1. He must maintain a cumulative GPA of at least a 2.600 on a 4.000 scale. Any pledge that does not possess a cumulative GPA of at least 2.900 on a 4.000 scale shall be placed on the Academic Support Program during the pledging process.

2. He must fulﬁll his ﬁnancial obligations, including, but not limited to, payment of the initiation fee, dues to the Kappa Sigma Fraternity, or dues to the Rho-Omega Chapter of the Kappa Sigma Fraternity.

3. He must have a minimum of one secret, favorable, unanimous ballot of the Brothers present, as prescribed by the Constitution, By-Laws and Rules of the Kappa Sigma Fraternity.

4. He must pass a ﬁnal examination of Kappa Sigma history, operations, oﬃcer duties and services.

5. He must maintain good standing as deﬁned herein and be formally initiated into the Kappa Sigma Fraternity in accordance with the ritual of Kappa Sigma.

6. He must achieve Ritual Proficiency with the Ceremony of Pledging and one more level of ritual proficiency within fourteen calendar days of his initiation. Failure to do so will result an addition of four service hours to his total service hour requirement for his next active semester and he will have five additional calendar days to complete his ritual requirement. If this deadline is not met, then that Brother will have an

7 addition of four service hours to his total service hour requirement for his next active semester and he will have until the last regular Chapter meeting of the semester that he has been initiated to complete his ritual requirement. This this deadline is not meet, that Brother will be considered in Bad Standing for his next active semester. The Executive Committee has the authority to modify any of the deadlines for an Initiate to complete his ritual requirement of two certiﬁcates only if such a modiﬁcation is necessary.

2.6 Balloting on Pledges During the pledge period, each pledge shall be balloted upon an almost weekly basis, a total of six ballots for each pledge. A quorum of 75% of the Chapter should be present for balloting on Pledges.

1. The ﬁrst ballot will be held during the second week.

2. The second ballot will be held during the third week.

3. The third ballot will be held during the fourth or ﬁfth week. The week succeeding Big / Little week will not require a vote.

4. The fourth ballot will be held during the sixth week.

5. The ﬁfth ballot will be held during the seventh week.

6. The sixth ballot will be held during the eighth week.

Any brother may call a special ballot to be taken at any time during the pledge period, but not later than 3 days prior to Initiation. In the event that a special vote is called, a negative ballot shall be the same as the week following the last regular vote. For example, if a special vote is called in the middle of week three, the negative ballot shall be the same as that for week four or ﬁve. No ballot is to be cast at any time later than three (3) days prior to Initiation. In order for a pledge to be initiated, every ballot on his pledgeship must be positive. The Chapter will follow the following guidelines for a balloting session: 1. The balloting session must adhere to the Ritual of Kappa Sigma.

2. A ballot can be taken on the pledge class as a whole for all ballots.

8 3. If the ballot of the entire pledge class is positive, each pledge will be considered to have received a positive ballot. 4. If the ballot is negative, individual ballots must be taken. 5. For the individual ballots, the voting will proceed as follows: (a) The list of pledges names is read to the chapter. (b) The Pledge Master and Pledge Educator provide an overview of each pledges status in the pledge process. (c) Pledges are sorted, by a non-secret ballot, into two groups: discussion and non-discussion. (d) The Pledge Master and Pledge Educator call for any concerns regarding a pledges placement in the discussion or non-discussion group. After listening to the comments made by the Chapter, the Pledge Master and Pledge Educator, at their discretion, may move a pledge from one group to another. Immediately following this separation, the chapter will vote on the non-discussion group as a whole. (e) Then an open discussion will be held for each of the pledges placed in the discussion group on an individual basis. (f) Voting will then be conducted, in secret, for each individual of that group. A ballot is negative if it receives enough negative votes. The number of negative votes depends on which ballot is conducted: 1. First ballot: at least ﬁve negative votes cast. 2. Second ballot: at least four negative votes cast 3. Third ballot: at least three negative votes cast 4. Fourth ballot: at least two negative votes cast 5. Fifth ballot: at least one negative vote cast 6. Final ballot: at least one negative vote cast. If a ballot does not receive enough negative votes to be a negative ballot, then the individual ballot is a positive ballot. The Chapter may release a pledge with a negative ballot as prescribed by the Ritual of Kappa Sigma.

9 2.7 Other Member Classes • Inactive Initiate: Each semester until the end of the add/drop period as deﬁned by Stevens Institute of Technology, an initiate may declare themselves inactive to the Executive Committee. An inactive initiate:

– pays inactive dues, an amount determined by the Grand Treasurer; – cannot attend Chapter meetings and does not contribute to quorum; – does not participate in the pledging process; – cannot attend private events held by the Chapter; – cannot serve in the Executive Committee, as a chair of a committee, or as a member of a committee; and – is not required to complete any service hours.

An Inactive Initiate may appeal to the Executive Committee and request to have any or all of the above items reversed. The appeal must be agreed by majority vote of the Executive Committee.

• Alumnus: Any Initiate who has left Stevens Institute of Technology or has completed their education, and/or transferred to another insti- tution and has not elected to aﬃliate with the Kappa Sigma chapter on that campus, if one should exist.

• Brother in Bad Standing: Any Initiate meeting the qualiﬁcations for being a Brother in Bad Standing as deﬁned by these Bylaws.

2.8 Grounds for Removing Members Brothers may be suspended or expelled by the Rho Omega Chapter of Kappa Sigma for:

1. Failure to maintain standards of moral conduct as established by the Kappa Sigma Fraternity at the Stevens Institute of Technology.

2. Failure to comply with the provisions of the Constitution, By-Laws and Rules of the Kappa Sigma Fraternity.

10 3. Engaging in contemptuous and/or contumacious behavior or violating the Code of Conduct.

4. Failure to maintain standards of scholarship, as described in these By- Laws, or as otherwise set forth herein.

5. Failure to comply by the ﬁnancial requirements as described in these By-Laws.

Procedures for removing Brothers are contained in the Constitution, By-Laws and Rules of the Kappa Sigma Fraternity.

2.9 Resignations An undergraduate Brother can resign from his membership in accordance with the Constitution, By-Laws and Rules of the Kappa Sigma Fraternity by submitting a written notice of explanation brieﬂy noting reasons for resignation. A Pledge may only be released from his pledge in accordance with the Ritual of Kappa Sigma. Any Brother or Pledge who resigns shall forfeit all monies paid to the Kappa Sigma Fraternity or the Rho Omega Chapter of Kappa Sigma.

11 3 The Pillars

3.1 Pillar Support Program The Guards, Grand Procurator, and Scholarship and Service chairs shall oversee the Pillar Support Program and its implementation. The Scholar- ship and Service chairs must notify the Grand Procurator and Guards those brothers that are deemed Deficient and in Bad Standing.The Grand Procu- rator will notify those brothers of their statuses upon hearing from the Ser- vice and Scholarship chairs.The Guards ensure that those brothers that are deemed Deficient and Bad Standing are performing efficiently in the Pillar Support Program and address them when they are not.The chapter recog- nizes the right of the Executive Committee to minimally alter the details of this system, but not the framework.

3.1.1 Scholarship 1. Any initiate whose cumulative GPA falls under 3.000 and whose GPA for the previous semester was recorded as being below a 3.000 shall be put under the mandatory Academic Support Program until his cumulative GPA returns to a 3.000 or higher. Furthermore, if a brother is found to have to have a cumulative GPA below 2.600, a semester GPA below 2.000, or placed on Academic Probation, for any reason, by Stevens Institute of Technology, he shall be deemed Deﬁcient in the Scholarship Pillar. In the event that a brother is on co-op for the semester of deﬁciency, the requirement shall be moved to the next semester of regular course work.The Scholarship Chair, with the approval of the Executive Committee, shall be allowed to place any brother on the Academic Support Program.

2. The Academic Support Program shall consist of the following:

(a) Creation of Individual Academic Support Program at the beginning of the semester: A meeting of the scholarship chair and the brother shall be held to create an individualized academic support program for the brother. With approval of the Executive Commit- tee, this shall constitute the academic support program for that brother.

12 (b) An End of Semester Assessment: A meeting of the scholarship chair and the brother shall be held to assess the performance of the brother over the course of that semester. With Executive Committee approval, the brother will be remain on the Academic Support Program or be taken off of it. Should a brother be Defi- cient in the Scholarship Pillar, the EC and scholarship chair shall determine if the brother will remain Deficient, be placed in Bad Standing, or reinstated as a Brother in Good Standing.

3.1.2 Service If a brother is found to have less service hours than required by these Bylaws, he shall be deemed deficient for the following semester. The deficient brother shall have the number of service hours short of the listed requirement added onto the following semester as a roll over. If a brother rolls over more than 9 hours, he shall be deemed a Brother in Bad Standing. The Deficient brother shall meet with the Service chair and the guards to develop a Service Plan to ensure that the deficient brother achieves his new service requirement.

3.2 Deficiency Deficiency is hereby defined to be when a Brother has not corrected an issue falling under one of the four Pillars after having been made sufficiently aware by a brother, the Chapter, or the Executive Committee. Should a Brother be found deficient, he will be placed onto a pillar specific support program. Provided the brother shows improvement, as defined by the pillar specific program, he will no longer be deficient for the following semester. Deficiency is intended to serve as a warning to the brother in order to improve his performance; he is still considered in Good Standing. Should the brother neglect the help of the support program, and remain deficient, he will become a Brother in Bad Standing for the following semester.

3.3 Bad Standing Outside of the methods described in Article II Section B, a brother will be placed in Bad Standing if the respective Pillar support chairman and the EC determines that the brother did not put sufficient effort into the Pillar Support Program at the end of semester, or if he is deficient in the service and

13 scholarship pillars simultaneously. In this scenario the brother will be in Bad Standing for the following semester. Any brother placed in Bad Standing has the right to appeal to the EC to have his standing changed. If a brother is in Bad Standing, he is subjected to the following limitations:

1. He cannot vote in Chapter Meetings.

2. He cannot attend any social events, including any Retreat Weekends and Formal.

3. He is not eligible for a Little.

4. He is not eligible for the next housing cycle.

5. He is not eligible to run or be nominated for a chairman position.

Once a brother is found to be in bad standing he shall remain in bad standing at the Executive Committees discretion, or until any charges the brother is facing are resolved. The brother placed in bad standing maintains the right to appeal the Executive Committees decision at any time.

14 4 The Executive Committee

4.1 Composition and Meetings The Chapters Executive Committee shall be comprised of the Grand Master, Grand Procurator, Grand Master of Ceremonies, Grand Scribe and Grand Treasurer. The Executive Committee shall meet weekly during the school year at regularly scheduled times, and at least thirty (30) minutes in advance of all regularly scheduled Chapter meetings. Special meetings of the Executive Committee may be called when deemed necessary provided that such special meetings are posted in advance or an attempt is made to contact each official member of the Executive Committee. Notice of special meetings need not be posted to the Chapter. Members of the Executive Committee shall serve for a term of one (1) year. Any office may be held for consecutive terms and no limit shall be applied to the number of terms an office may be held as long as the member is enrolled at Stevens Institute of Technology as a full time student defined The Grand Master shall preside over all Executive Committee meetings. In the event of the temporary absence of the Grand Master, the following officers shall preside in hierarchical order: Grand Procurator, Grand Master of Ceremonies.

4.2 Eligibility To be eligible to be elected to an office described in this Article IV, the Brother must be in good standing, and possess a cumulative GPA of 2.700 out of a 4.000. Should the EC member receive a GPA below a 2.500 in the semester he was installed, he must obtain a GPA of 2.700 the following semester or else he will be forced to resign. He shall agree to attend all meetings connected to his office and any other Kappa Sigma function when possible. He must anticipate remaining enrolled at Stevens Institute of Technology for the entire term of the office which he seeks. To be eligible for nomination to the office of Grand Master or Grand Mas- ter of Ceremonies, a Brother must have achieved at least four Certificates of Ritual Proficiency. A nominee for the Grand Master of Ceremonies must have achieved the Grand Master of Ceremonies Ritual Certificate, and a nominee for the Grand Master must have achieved the Grand Master Certificate as

15 one of his four certificates. Following elections, but before installation of the new officers, at least one Executive Committee transition meeting shall be held. The newly elected officers shall be installed 1 meeting prior to the last meeting of the fall semester or, in the event that elections occur during an emergency meeting, the newly elected officers shall be installed within 5 days of the election. New Chapter officers shall be installed in office in accordance with the Ritual of Kappa Sigma.

4.3 Executive Committee Positions 4.3.1 Grand Master In addition to any responsibility or duty stated in the Ritual of Kappa Sigma and/or the Constitution, By-Laws and Rules of the Kappa Sigma Fraternity, the Grand Master shall be the chief executive officer of the Chapter and as such shall be conversant with all the duties and responsibilities of all other officers of the Chapter, both elective and appointive. While he shall not usurp the duties of the remaining officers as outlined hereinafter, it is his responsibility to have personal knowledge of the status of reports, correspondence and functions of all other Chapter officers. The Grand Master shall be the presiding officer of the Chapter, and shall preside over all regular and special meetings.

4.3.2 Grand Procurator In addition to any responsibility or duty stated in the Ritual of Kappa Sigma and/or the Constitution, By-Laws and Rules of the Kappa Sigma Fraternity, the Grand Procurator shall succeed to the office of Grand Master when the Grand Master is absent from the chapter. He shall be the chief disciplinary officer of the Chapter, and shall oversee all Chapter discipline. He shall preserve order and compel attendance at meetings, and shall be empowered to impose pecuniary fines or other discipline to achieve this objective. The Grand Procurator shall oversee the committee system.

4.3.3 Grand Master of Ceremonies In addition to any responsibility or duty stated in the Ritual of Kappa Sigma and/or the Constitution, By-Laws and Rules of the Kappa Sigma Fraternity,

16 the Grand Master of Ceremonies shall oversee and coordinate all aspects of the Chapters Brothers In Action and Champion Quest programs. The Grand Master of Ceremonies shall also serve as custodian of the Chapters Ritual equipment, and he shall be tasked with its maintenance and repair. He shall further serve as Chapter Parliamentarian and ensure that the Chapters archives are suﬃciently maintained. He shall actively promote and coordinate Ritual Proﬁciency testing.

4.3.4 Grand Scribe In addition to any responsibility or duty stated in the Ritual of Kappa Sigma and/or the Constitution, By-Laws and Rules of the Kappa Sigma Fraternity, the Grand Scribe shall maintain a complete record of the minutes of the Chapter and in all other respects act as its secretary. He shall record, ﬁle and communicate to the Chapter all correspondence received in the ﬁrst chapter meeting held after its receipt.

4.3.5 Grand Treasurer In addition to any responsibility or duty stated in the Ritual of Kappa Sigma and/or the Constitution, By-Laws and Rules of the Kappa Sigma Fraternity, the Grand Treasurer shall act as the custodian of the Chapters funds and shall be responsible for overseeing all aspects of the Chapters ﬁnancial health. He shall be responsible for the collection of dues and other accounts receivable and for the payment of all Chapter debts and other accounts payable which the Chapter incurs. He shall develop and maintain the Chapters budget.

4.4 Removal From Office Any undergraduate Initiate seeking to remove an officer from office shall submit a written petition to the Grand Master requesting removal of the officer. If any such petition is regarding the Grand Master, the petition should be addressed to the Grand Procurator. The petition shall be read aloud at the next regular Chapter meeting and the Chapter may vote to remove the officer. A three-fourths (75%) vote of Initiates present and in good standing is required to remove an officer from office. A quorum of seventy-five percent (75%) of the undergraduate Initiates in good standing must be present for such a vote to occur.

17 4.5 Chain of Command 1. In the event of expulsion, resignation, or death of the Grand Master, the Grand Procurator will immediately ﬁll his position.

2. In the event of expulsion, resignation, or death of the Grand Master and the Grand Procurator, the Grand Master of Ceremonies will ﬁll the role of Grand Master.

3. In the event of expulsion, resignation, or death of the Grand Master, the Grand Procurator, and the Grand Master of Ceremonies, a replacement will be appointed by the District Grand Master to ﬁll the oﬃce of Grand Master.

4. In the event of expulsion, resignation, promotion, or death of any Ex- ecutive Committee member besides the Grand Master, the chapter will elect a replacement in the normal manner.

18 5 Chapter Meetings and Events

5.1 Frequency and Conduct Regular Chapter meetings should be held once a week during the school year, excluding the final examination period, at a predetermined location. Spe- cial meetings may also be called by the Executive Committee when deemed necessary as long as the Chapter is apprised at least twenty-four (24) hours in advance by email. The date and time of such meetings can be changed, under special circumstances, by a majority vote of the Chapter. All Chapter meetings shall be held in Due Form as defined in the Ritual of Kappa Sigma. A quorum shall consist of at least 75% of undergraduate Initiates in good standing. This quorum must be present at all meetings in order for business to be conducted unless otherwise specified herein. A brother shall not count towards quorum unless he is present at the meeting. All members are expected to wear business casual attire for all regular Chapter meetings. If a Brother or Pledge is coming from sports practice or class, the Grand Scribe may make an exception to the dress code. The Exec- utive Committee may suspend the formal dress attire for Chapter Meetings as described previously, if needed. Parliamentary procedure and Roberts Rules of Order, where consistent with the Constitution, By-Laws and Rules of the Kappa Sigma Fraternity shall govern the conduct of Chapter meetings, unless stated otherwise by these bylaws. All Chapter Members are expected to be polite and orderly at all Chapter meetings, and shall speak only with the Grand Masters permission.

5.2 Order of Business All regular Chapter meetings shall follow the following agenda:

1. Roll call

2. Reports of oﬃcers

3. Reports of committees

4. Reading of communications

5. Unﬁnished business

19 6. Installation of Oﬃcers (if applicable)

7. New business

8. Discussion Period (if a topic is submitted to and approved by an Execu- tive Committee member 24 hours prior to the start of the next chapter meeting)

9. Ceremony of Balloting (if applicable)

10. Ceremony of Aﬃliation (if applicable)

5.3 Attendance All Brothers are required to be on time for and attend nine Chapter meetings per semester. All Brothers and Pledges are required to attend other Chapter events in regularity speciﬁed by By-Laws of the Rho Omega Chapter of Kappa Sigma. Any Brother or Pledge absent from a meeting or other Chapter event without the prior permission of the Grand Scribe may be subject to disciplinary action. While in attendance all Brothers are expected to have proper meeting conduct.

1. Excused Absences: In the event that a Brother needs to request an excused absence from a chapter meeting, that Brother must inform the Grand Scribe through email at least 24 hours in advance of the said meeting time. Given proper notice and a valid excuse a Brother will receive credit for attendance. The only acceptable reasons for missing a meeting are:

(a) Work (pre-scheduled) (b) Illness (c) Funeral (d) Scholastic Work (Scholastic work will not be counted as an acceptable excuse unless it is a group project involving people who are not of the brotherhood.) (e) Vacation (pre-notiﬁed) (f) Scholastic Conference (g) Varsity/Club Sport

20 (h) Religious Obligations

2. Unexcused Absences: In the event that a brother misses a meeting for any other reason than an emergency and does not follow the guidelines for excusing oneself, or that the excuse is not one that is outlined above, the absence will count as unexcused. The ﬁrst two unexcused absences from a meeting will result in a warning from the Grand Procurator. The third unexcused absence will increase the number of required service hours for the unexcused brother by four. That is if the brother was required to perform 21 hours of service that semester, he must now complete 25. Upon the fourth unexcused absence in a single semester, the brother will be suspended until further notice. Failure to meet service requirements due to unexcused absences will result in the Brother being suspended for one semester of social events. Any unexcused absence from a meeting during which Executive Committee Elections or Committee Chair Elections takes place will count for: two (2) unexcused absences and three (3) hours of service.

3. Emergency Absences: In the event that a Brother is in an Emer- gency, which will not allow his attendance at a Chapter Meeting, he will call the Grand Scribe as soon the opportunity arises. An excuse will only count as an emergency if the Grand Scribe deems it so. If the excuse is not viewed as an emergency, that excuse will count as an unexcused absence.

21 6 Elections

6.1 Nominations and Requirements The Executive Committee shall decide the date of all nominations and elections for all positions. Nominations shall be made one (1) regular Chapter meeting prior to the date of the elections. To be eligible for nomination for a committee chair or non-executive oﬃcer position the brother nominated must be in good standing and have a cumulative GPA of at least a 2.700 out of 4.000. Executive Committee eligibility for nomination are as stated previously in these bylaws.

6.2 Election Procedures All brothers that have been nominated to a position have the right to give a speech to the chapter prior to voting or the right for a pre-written speech to be read in their absence. The Executive Committee shall determine the length of time available for these speeches and can alter these limits depending prior to the voting meeting. All nominated brothers must be given an equal amount of time for their speech. Candidates will speak in front of the chapter one at a time while the other candidates wait outside of the chapter hall. Once every nominated brother has given their speech, all candidates will leave the chapter hall the chapter will discuss the candidates prior to voting. The Executive Committee can cap the time spent on this discussion to ensure that elections do not take more time than necessary. To be elected a Brother must receive a majority of the ballots cast, deﬁned as receiving greater than 50% of the votes Brothers present. A quorum of 75% of the Brotherhood must be in attendance. If a quorum is not present at the meeting scheduled for elections, elections shall be held at the next regularly scheduled Chapter meeting. In the event that a quorum is not achieved by the last regularly scheduled Chapter meeting of the semester, emergency meetings shall be held on successive days until a quorum is achieved. Only active brothers in good standing shall be allowed to vote in elections. After a winner is determined the candidates will be brought back into the chapter hall and the winner announced.

22 6.3 Special Elections In the event of an officers resignation or removal from office, a special election shall be held to elect a replacement. An announcement of the special election shall be made during the regular Chapter meeting immediately following the officers resignation or removal. Nominations shall be received one (1) week after the announcement and elections held one (1) week following nominations. In the event of a vacancy, the Grand Master shall have the power to appoint interim officers on a temporary basis. The House Manager chairman shall be nominated in chapter, but shall be elected by members of the house for the following semester. This election shall be orchestrated by brothers living in the house that semester as they see fit. Only brothers living in the house that semester are eligible for nomination. If the House Manager that is elected for the fall semester will be living in 926 Castle Point Terrace in the summer, they are the House Manager for the summer as well. If he will not be living in 926 Castle Point Terrace during the summer, it is his responsibility to find a brother to act as it in his absence.

6.4 Executive Committee Appointments The Executive Committee shall appoint the following Committee Chair and Oﬃcers for each semester.

• Webmaster

• Historian

• School and Sports

• IFC / UGC

• Intramurals

• All Assistant Executive Committee Positions

Any brother wishing to be considered can submit his name to the EC for con- sideration, accompanied by an explanation for why he is seeking the position. In the event that the appointed brother does not accept his appointment or resigns from his position, the EC will appoint his replacement.

23 7 Committees and Non-Executive Oﬃcers

7.1 Membership on Committees All Members must either serve on at least one (1) committee for which they must volunteer themselves or hold a non-executive oﬃcer position. If a committee chair feels he has enough members he may close the committee to additional volunteers. Any Member may serve on additional committees with the permission of that committees chairman and the committee members. A committee chair may submit a request to the Executive Committee to serve as a member of a separate committee.

7.2 Standing Committees All standing committees are required to notify their corresponding EC over- seer of progress and activities on an as needed basis. The Constitution, By-Laws and Rules of the Kappa Sigma Fraternity, and The Ritual of Kappa Sigma defines several of the following committees to be placed under specific Executive Committee members. However, the Executive Committee reserves the right to re-distribute any committees not specified in The Constitution, By-Laws and Rules of the Kappa Sigma Fra- ternity and The Ritual of Kappa Sigma to be overseen by another Executive Committee member according to their strengths, experiences, and abilities.

7.2.1 Champion’s Quest Committee (Rush) The Champion Quest Committee shall be responsible for the planning, coor- dination and execution of all Chapter recruitment programs, whether formal or informal. The committee shall compile and maintain an active database of all prospective rush guests and work to ensure that all prospective Pledges are able to meet with as many Chapter Members as possible. Additionally, the committee shall be responsible for coordinating bid meetings where the Chapter votes on extending bids to prospective pledges, and for distributing such bids to potential pledges.

7.2.2 Pledging Committee The committee shall consist of the Grand Master of Ceremonies, The Pledge Master, and Pledge Educator. In so doing, the committee shall develop and

24 execute such programs and activities as are beneﬁcial to an eﬀective Pledging Program, while ensuring that all activities comply with the Code of Conduct and all policies of Stevens Institute of Technology. The committee shall ensure that all Pledges are well-versed in Kappa Sigma history and teach- ings, including Bononia Docet and other Fraternity publications, and shall further ensure that all Pledges are duly prepared for Initiation into Kappa Sigma. The committee shall be responsible for coordinating all aspects of Pledge education, including pledge classes and projects, and shall administer the Chapters Big Brother Program. The committee shall also report to the Chapter on a regular basis regarding any Pledges progress through the Pledging Program.

7.2.3 Social Committee The Social Committee shall be responsible for organizing all mixers and non-dry events while ensuring that all policies including IFC and Stevens Institute of Technology policies, the Code of Conduct, and any applicable local, state and federal lawsare followed at social events. This committee shall also notify Chapter Members of upcoming social events on campus and in the community, so that the Chapter may be represented at such events.

7.2.4 External Relations Committee The External Relations Committee shall be responsible for organizing all social functions with outside clubs and organizations. This committee shall also notify the chapter and organize attendance for upcoming social events on campus and in the community, so that the Chapter may be represented.

7.2.5 Brothers in Action (BIA) The BIA committee shall administer the Brotherhood Development program for members of the chapter. The committee must ensure that all activities comply with the Code of Conduct and all policies of Stevens Institute of Technology. The BIA committee should develop programming to enhance brotherhood development and adherence to the pillars of Kappa Sigma. This shall include aiding with retreat weekends.

25 7.2.6 Bylaw Committee The Bylaw Committee shall be responsible for maintaining and updating the Rho-Omega Chapter of Kappa Sigmas Bylaws.

7.2.7 Academic Excellence Committee The Academic Excellence Committee shall ensure that all Members are complying with the scholarship requirements of Stevens Institute of Technology, the Rho Omega Chapter, and the Kappa Sigma Fraternity. This committee shall also provide assistance to Chapter Members on eﬀective studying and academic achievement, including assistance with identifying school resources for Members with academic diﬃculties. The Academic Excellence Committee shall also verify the scholastic eligibility of all candidates for elected positions within the Chapter.

1. The committee shall oversee pledges and brothers of the Rho Omega Chapter of Kappa Sigma who have been placed on the Academic Sup- port Program and ensure that they are supported through the Mentor Program.

2. The committee will work to the best of its ability to work with each brother to foster a community of learning and promote life-long learning habits.

7.2.8 Campus Involvement and Events Committee The Campus Involvement Committee shall be responsible for promoting and encouraging Chapter Members involvement in other campus activities, including clubs, sports, and student government. The committee shall keep Chapter Members apprised of various opportunities available on campus, and shall recommend to individual Members activities aligned with their respective areas of interest. The committee shall oversee the tracking of campus involvement of each individual Member.

7.2.9 Alumni Relations Committee The Alumni Relations Committee shall be responsible for coordinating Chap- ter events including alumni involvement, promoting interaction between the

26 Chapter and local and Chapter alumni, and maintaining an updated alumni information database.

7.2.10 Intramurals The Intramurals Committee shall be responsible for informing the Chapter about the availability of intramural sports at Stevens Institute of Technology, as well as for coordinating teams to represent the Chapter in as many activities as possible. The committee shall also be responsible for keeping Chapter Members apprised of upcoming dates and times for games and keeping the Chapter informed about the results of such games.

7.2.11 Historian The Chapter Historian shall be responsible for taking pictures at events at which Brothers are present and preserving the pictures for posterity. He shall also collect all newspaper articles regarding the Brotherhood and up- load important historical information to the Brotherhood Server as he deems necessary. The Historian and his committee shall also be responsible for pro- ducing the Chapters semesterly newsletter as well as writing any submissions for the Caduceus and other Kappa Sigma publications.

7.2.12 A Greater Cause Committee (Service) The A Greater Cause Committee shall be responsible for developing, planning and executing suitable community service projects and fundraisers spon- sored by the Chapter, including arranging sponsors and participants and working on appropriate advertising and arranging media coverage of community service activities. Additionally, the committee shall inform the Chap- ter of community service opportunities available in the school or the local community. The committee shall ensure that all community service hours and dollars raised by Chapter Members are entered in the A Greater Cause database on Kappa Sigma Fraternitys Brother Services website, so that the Chapter receives credit for its community service involvement. The committee will be responsible for keeping track of each members service hours and ensuring each member completes 21 hours of service per semester. Of the 21 hours of required community service, seven may be done by an individual Brother, and fourteen hours must be completed with at least two

27 additional Kappa Sigma Brothers; or approved by the Executive Committee or A Greater Cause chair. The Service Chair shall be responsible for ensuring that deﬁcient brothers are complying with the requirements of the Service Pillar Deﬁciency Program

7.2.13 Fundraising Committee The Fundraising Committee shall be responsible for suggesting, organizing, and executing suitable fundraising projects to assist the Chapter ﬁnancially (and philanthropic). This committee shall also be responsible for keeping appropriate records about all activities, including the necessary contacts and amounts of money raised in each activity.

7.2.14 Health and Wellness Committee The Health and Wellness Committee shall be responsible for raising awareness and providing information for the physical and mental health of his brothers. It is the Health and Wellness Committee Chairmans responsibility to educate the chapter on physical and mental health resources at the Stevens Institute of Technology and in Hoboken. He is to serve as the bridge between health professionals and his chapter. In addition, he should ensure his brothers complete the DASS-42 (Depression, Anxiety, and Stress Scales) Program.

7.3 Non-Executive Oﬃcers 7.3.1 House Manager The House Manager shall work with the Executive Committee to draft a housing agreement form. He is responsible for handling the maintenance and appearance of the house. He shall serve as the representative of the residents of the house to the Executive Committee and the Chapter at large. He shall organize and purchase all supplies for the house and serve as the main contact, along with the Executive Committee, to the landlord of the house.

7.3.2 Guards In addition to any responsibility or duty stated in the Ritual of Kappa Sigma and/or the Constitution, By-Laws and Rules of the Kappa Sigma Fraternity,

28 the Guards shall act as doorkeepers of the Chapter and shall allow no one to enter or exit a Chapter meeting without the Grand Masters permission. The Guards shall be responsible for setting up the Ritual Equipment at all meetings at least thirty (30) minutes in advance of each General Body Meeting. The Chapter shall elect two (2) Guards. The Guards shall be responsible to act as Brothers-at-Large and shall report to the Executive Committee on the current state of the Fraternity. The guards can be summoned to an Ex- ecutive Committee meeting at the request of the Executive Committee. The guards shall also be responsible for overseeing the pillar deﬁciency program.

7.3.3 Assistant Grand Procurator In addition to any responsibility or duty stated in the Ritual of Kappa Sigma and/or the Constitution, By-Laws and Rules of the Kappa Sigma Fraternity, the Assistant Grand Procurator, if any, shall assist the Grand Procurator in the performance of his duties. The Assistant Grand Procurator shall succeed to the oﬃce of Grand Procurator when the Grand Procurator is absent from the Chapter.

7.3.4 Assistant Grand Master of Ceremonies In addition to any responsibility or duty stated in the Ritual of Kappa Sigma and/or the Constitution, By-Laws and Rules of the Kappa Sigma Fraternity, the Assistant Grand Master of Ceremonies, if any, shall assist the Grand Master of Ceremonies in the performance of his duties. The Assistant Grand Master of Ceremonies shall succeed to the oﬃce of Grand Master of Cere- monies when the Grand Master of Ceremonies is absent from the Chapter.

7.3.5 Assistant Grand Scribe In addition to any responsibility or duty stated in the Ritual of Kappa Sigma and/or the Constitution, By-Laws and Rules of the Kappa Sigma Fraternity, the Assistant Grand Scribe, if any, shall assist the Grand Scribe in the performance of his duties. The Assistant Grand Scribe shall succeed to the oﬃce of Grand Scribe when the Grand Scribe is absent from the Chapter. The Assistant Grand Scribe is responsible for maintaining Kappa Sigmas social media in an appropriate manner.

29 7.3.6 Assistant Grand Treasurer In addition to any responsibility or duty stated in the Ritual of Kappa Sigma and/or the Constitution, By-Laws and Rules of the Kappa Sigma Fraternity, the Assistant Grand Treasurer, if any, shall assist the Grand Treasurer in the performance of his duties. The Assistant Grand Treasurer shall succeed to the oﬃce of Grand Treasurer when the Grand Treasurer is absent from the Chapter.

7.3.7 Webmaster The Webmaster shall oversee and maintain the chapter server as well as keep the chapter website up to date.

30 8 Chapter Finances

8.1 Headquarter Dues Fees payable to Kappa Sigma Headquarters for pledge and initiation fees shall be collected and transmitted in accordance with the Constitution, By-Laws and Rules of the Kappa Sigma Fraternity.

8.2 Chapter Dues and Collection 8.2.1 Dues All Chapter Pledges and Initiates shall be required to pay dues to the Chapter each semester. The amount of dues charged in a given semester shall be determined by the Executive Committee.

8.2.2 Payment The price of initiate dues shall be disclosed to the Chapter by the Executive Committee on the first regular Chapter meeting of the semester. The date that the payment is due should be when the Grand Treasurer deems it appropriate to be due at the beginning of the semester. The Grand Treasurer may, in consultation with the Executive Committee, permit Members to pay dues in accordance with a payment plan contained in a promissory note or email, which must be signed by the Member and submitted to the Grand Treasurer prior to or along with the first installment at the time indicated in the promissory note or email. Payment of dues shall be made by means authorized by the Executive Committee. If an initiate does not pay the necessary dues to the Chapter by the deadline as described above, that Brother will have to pay a late fee of $50 dollars to the Chapter in addition to the previously specified dues for that semester. If an additional 30 days passes without payment, the brother shall be placed in Bad Standing and be put up for Membership Review at the end of the semester.

31 8.3 Disbursement and Budgeting The Grand Master and the Grand Treasurer (in conjunction) are the only Members authorized to make or approve expenditures of monies belonging to the Rho-Omega Chapter of Kappa Sigma. Other Members must speciﬁcally be authorized by the Grand Master and the Grand Treasurer to make or approve expenditures on the Chapters behalf. The remaining funds of the Chapter at the end of each semester shall be rolled over into the Chapter account for the following semester. The Grand Treasurer shall be responsible for conducting a budget meeting with the committee chairs prior to the start of the semester.

32 9 Code of Conduct

9.1 Kappa Sigma Code of Conduct The Rho Omega Chapter of Kappa Sigma, and all Brothers and Pledges of the Rho Omega Chapter, shall strictly comply with the requirements of the Constitution, By-Laws and Rules of the Kappa Sigma Fraternity and the Kappa Sigma Code of Conduct. The Code of Conduct is incorporated into these By-Laws by reference, and its contents shall have the same effect as if they appeared in these By-Laws. In reference to Articles II and III of the Kappa Sigma Code of Conduct, any events whereby any Kappa Sigma memorabilia are present are to be considered a Kappa Sigma event, in which the aforementioned Articles must be taken with the utmost respect. Any Member, Pledge or Initiate, who violates the Code of Conduct, shall be subject to disciplinary action by this Rho Omega Chapter, as described in these By-Laws, or by the Supreme Executive Committee, as described in the Constitution, By-Laws and Rules of the Kappa Sigma Fraternity. Any Member, Pledge or Initiate, who witnesses, suffers, discovers or otherwise becomes aware of a violation of the Code of Conduct is obligated to report such violation and shall report such violation to the Chapters Execu- tive Committee, Alumnus Advisor, District Grand Master or other volunteer, or Headquarters staff. Any Member, who witnesses, suffers, discovers or otherwise becomes aware of a violation of the Code of Conduct and fails to report it in the manner described in this Article VIII shall also be guilty of the Code of Conduct and may face disciplinary action himself. Any officer who receives a report of an alleged Code of Conduct violation must:

1. Report the allegation immediately to the chapters Alumnus Advisor and District Grand Master; and

2. Take all necessary actions as directed by the Alumnus Advisor and District Grand Master, cooperate fully in any ensuing investigation, and encourage and take steps to ensure cooperation of any and all Chapter Members.

Any oﬃcer who fails to cause all of the above to occur may also be subject to disciplinary action for impeding a Code of Conduct investigation.

33 9.2 Attendance at Chapter Events All Initiates and Pledges are expected to attend all fundraising, community service and other mandatory Chapter functions. Members incurring unexcused absences from such mandatory events may face disciplinary charges. A mandatory function is any activity, regular or special meeting, where attendance has been deemed required by a majority vote of the Executive Committee or the Chapter, at least one week in advance, with notice of such designation provided to all Members of the Chapter by e-mail.

9.3 Incident Reports and Setup of a Judicial Board Meeting The purpose of the Judicial Board is to exercise discipline upon the undergraduate Members of the Chapter when necessary. The Judicial Board shall consist of five (5) undergraduate Initiates in good standing. The Judicial Board shall be overseen by the Grand Procurator. In order to call a meeting of the Judicial Board, a brother must first file an incident report. The report may either be submitted directly to the Executive Committee, or it may be submitted to one of the guards, who will, in turn, submit it to the Executive Committee. The incident report must be filed within seven (7) days of the occurrence of the incident. The incident report must include a description of the incident, the brothers accused, and their alleged violations. An incident may include, but not be limited to, any violation of Kappa Sigma Code of Conduct, or Chapter Bylaws. Upon the submission of the report, the Executive Committee will meet with the defendant and discuss the incident. Should the defendant so choose, they can accept a punishment deemed suitable by the Executive Committee. At the following chapter meeting, the Grand Procurator shall announce that an agreement was reached with the defendant to allow for the chapter to appeal the decision if they deem necessary. In the event that the Executive Committee deems a meeting of the judicial board necessary, the Grand Procurator will inform all parties in question, both plaintiffs and defendants, that a trial has been deemed necessary, and will disclose the alleged charges. The Executive Committee will also inform the parties of the trial date at this time. The trial must occur within two weeks of this meeting. If the Executive Committee does not vote a meeting of the Judicial Board

34 to be necessary, the Executive Committee will inform the brother who submitted the incident report, either directly or through the guards, of their decision. At the following chapter meeting the Grand Procurator shall announce that a trial was not deemed necessary to allow for the chapter to appeal the decision if necessary. After the Executive Committee does not vote a meeting of the Judicial Board to be necessary, any undergraduate brother in good standing may make a motion for the Judicial Board to meet. The motion for the Judicial board to meet must be seconded by another undergraduate in good standing. The brother must then state his reasons for calling the trial, and name the brothers he is charging with the alleged violations. The accused party(ies) will then be given the ﬂoor for a rebuttal of their accusations. If the motion to vote is then seconded, a vote will occur. A quorum of 75% of brothers must be present for the vote to be valid. In order for the vote to pass and a meeting of the Judicial Board to occur, 50% of all brothers in attendance must vote yes.

9.4 Judicial Board Trial Procedure The Grand Procurator will randomize the order of a of list names of all brothers in good standing, who are not involved with the trial, and are not part of the Executive Committee. The Grand Procurator will allow both the plaintiff(s) and the defendants(s) to be present for this process. The Grand Procurator will then contact the brothers, one at a time, in the order of which they appear on the random list. The Judicial board will consist of the first five brothers who confirm their attendance at the trial. Note that only the excused absences listed in Article V; Section E; Part B. will be considered acceptable reasons for brothers to be excused from serving on the judicial board. At the trial, the brothers present will be The Grand Procurator, the plaintiff(s), the defendant(s), and the judicial board. Both the plaintiff(s) and defendant(s) may bring witnesses, as long as they are declared to the Grand Procurator at least twenty-four (24) hours before the start of the trial. No other brothers may attend the trial. The Grand Procurator will serve as the moderator for the trial, ensuring that due process is followed according to these bylaws.

35 The order of events for the trial shall be as follows: Note that the Grand Procurator may assign time limits; they must be equal for both parties.

1. Arguments by the plaintiﬀ(s) against the defendant(s)

2. Arguments by the defendant(s)

3. Plaintiﬀ may call witnesses

4. Defendant may call witnesses

5. The judicial board may ask questions to both the plaintiﬀ(s) and defendant(s)

6. Closing arguments for plaintiﬀ(s)

7. Closing arguments for defendant(s)

8. All parties other than the judicial board leave the room

The judicial board then debates the proceedings to reach a verdict. In order to find the defendant(s) guilty of the accused charged, a unanimous guilty verdict must be reached. If a guilty verdict is not reached, the defendant shall be ruled not guilty, and acquitted of all charges. A defendant may not be tried for charges from the same incident twice. A guilty or not guilty verdict shall be reached for each accused offense, and for each accused defendant. When the judicial board reaches a verdict, all parties all called back into the trial room, and the Grand Procurator announces the verdict. If the defendant(s) is found not guilty, no punishment can be levied. If the defendant(s) is found guilty, his punishment shall be determined as described in these bylaws. If the Grand Procurator is involved in the trial (He is either the plaintiff or defendant) then another brother shall perform all the duties of the Grand Procurator in the Jury Selection and Trial Proceedings. In his place shall be in order of succession1:

1. Grand Master 1Please note that if any of these brothers are involved in the trial as a plaintiﬀ or defendant as well, that he will not be chosen to assume the duties and be skipped in the order of succession.

36 2. Grand Master of Ceremonies

3. Grand Scribe

4. Grand Treasurer

5. Guard with the higher roll number

6. Guard with the lower roll number

7. Alumni Adviser

8. Assistant Alumni Adviser

If the Grand Procurator is called as a witness in the trial, then he shall perform his duties of jury selection. He will not, however, be the moderator of the trial. In his place shall be in order of succession2:

1. Grand Master

2. Grand Master of Ceremonies

3. Grand Scribe

4. Grand Treasurer

5. Guard with the higher roll number

6. Guard with the lower roll number

7. Alumni Adviser

8. Assistant Alumni Adviser 2Please note that if any of these brothers are involved in the trial in the as witnesses as well, that he will not be chosen to assume the duties and be skipped in the order of succession.

37 9.5 Punishment If a guilty verdict is reached, the defendants punishment shall be decided by the 5 members of the judicial board and the Grand Procurator. If multiple defendants are declared guilty, they may or may not be given diﬀerent punishments, at the discretion of the judicial board and Grand Procurator. A punishment decision shall be reached when all judicial board members and the Grand Procurator unanimously agree to speciﬁcs of the punishment. The Grand Procurator shall then notify the defendant(s) of the punishment(s). The punishments shall be documented by the Executive Committee and the defendant will be sent a copy.

9.6 Appeals for a Mistrial Either the plaintiff(s) or defendant(s) may file an appeal to the Grand Procu- rator. The appeal must be a written document clearly showing that the due process of these bylaws was not followed, and this obstructed the trial in a significant manner. Such appeals will be reviewed by, and approved or denied by, the Grand Procurator. Should the appeal be approved, with a completely new jury will be selected, and a new trial conducted in accordance to the Chapter Bylaws.

9.7 Public Information to the Chapter Details of the trial shall remain private. The testimonies of the plaintiﬀ(s), defendant(s), witness(es), jurors shall not be made public. At the ﬁrst Gen- eral Body Meeting following the trial, the Grand Procurator shall announce when the trial was held, the parties involved, what the formal charges were, the verdict of the trial, and any punishments if applicable.

9.8 Suspension Any Member may be suspended for a deﬁnite period of time, not to exceed one (1) calendar year, from all rights and privileges of membership in Kappa Sigma. Such suspension shall be imposed as prescribed by the Constitution, By-Laws and Rules of the Kappa Sigma Fraternity.

38 9.9 Expulsion Any Member may be expelled, if after a fair trial in the manner provided in the Constitution, By-Laws and Rules of the Kappa Sigma Fraternity he is found guilty of conduct unbecoming a Kappa Sigma or other causes prescribed in these By-Laws.

39 10 Bylaws

10.1 Ratification These By-Laws of the Rho Omega Chapter of Kappa Sigma shall take effect immediately upon a positive vote of 75% of members in attendance present to ratify. A quorum (75%) of brothers must be in attendance to vote on By-Law ratification.

10.2 Amendment Proposed amendments to these By-Laws must be presented in writing, with references to the proper articles and sections, to the Chapter at a regular Chapter meeting. All proposed amendments shall be introduced as new business during such regular Chapter meeting. The By-Law Chair shall distribute the proposed amendments to each Member, via e-mail, within twenty-four (24) hours of the motion to amend. No vote shall be taken on any proposed amendment until the next regular Chapter meeting. A three-quarters (3/4) vote of the Initiates voting shall be necessary to revise these By-Laws. The total number of votes must represent Quorum at a minimum

10.3 Maintenance All revisions to these By-Laws shall be indexed by article and section by the Bylaws Chair. Current Bylaws, as revised, shall be published each year by the Bylaws Chair and updated copies shall be maintained on the Google Drive The Bylaws Chair holds the right to make strictly formatting and spelling changes to these bylaws with unanimous approval by the Executive Committee. Every two years, these bylaws will be subjected to an audit by the Bylaws Chair to ensure that they accurately represent chapter operations.

40 11 Kappa Sigma Rho Omega Chapter Hous- ing

11.1 Conduct Any Member, Pledge or Initiate, listed on the lease for or residing at 926 Castle Point Terrace shall conduct themselves in accordance to the Kappa Sigma Code of Conduct, and all local, state, and federal laws and regula- tions. Additionally, members will conduct themselves in accordance to the 926 Castle Point Terrace roommate contract.

11.2 Rights of Occupants All occupants of 926 Castle Point Terrace will have these rights:

1. Occupants will be notiﬁed no less than forty-eight (48) hours in advance of events taking place at 926 Castle Point Terrace

2. Use of 926 Castle Point Terrace shall be limited to reasonable hours, as deﬁned by the 926 Castle Point Terrace roommate contract.

11.3 Payment All occupants are directly responsible for payment of rent and all other rel- evant fees in a timely manner. Failure to pay will result in the following sequence of punitive actions:

1. Upon date of missed payment, member will become a Brother in Bad Standing immediately until payment occurs

2. If no payment is made within thirty (30) days of due date, the delin- quent member will brought to trial for expulsion from Kappa Sigma Fraternity.

11.4 Lottery Room assignments will be determined as outlined below.

41 11.4.1 For the fall and spring semesters Any current active Kappa Sigma brother who occupies a room in a fall or spring semester, has the ﬁrst right to occupy that room in the following fall or spring semester, provided that any interim time is paid for. If he occupies a room larger than a single he has the right to pull in a roommate that is also an active Kappa Sigma brother of his choice if his current roommate(s) vacates that spot. In a room that houses more than two, all remaining occupants must agree to a brother that is being pulled in.

11.4.2 For the summer semesters Non-graduating spring occupants have the ﬁrst right to occupy their current room during the summer. If he occupies a room larger than a single he has the right to pull in a roommate that is also an active Kappa Sigma brother of his choice if his current roommate(s) vacates that spot. In a room that houses more than two, all remaining occupants must agree to a brother that is being pulled in.

11.5 Room Openings Fillings Procedure In the event that a room becomes unclaimed for any semester by current occupants of the room, the room will be assigned based on the following rules. 1. All active brothers will be notified of the room opening. 2. After a reasonable period all brothers that are interested must make it known by filling out a housing interest application form 3. The open rooms will be assigned based on the following: (a) The active GM, GP, GMC, GS, and GT for the semester of occu- pancy will have the first right in that order for the room, in that order. (b) Brothers decided upon by the housing selection committee, defined as: the Executive Committee, Guards, House Manager, and Risk Manager (effective renewal of lease 2015) (c) The EC has the right to deny residency to an individual accompanied by a written explanation.

42 4. If no brother can be found to occupy the room it will be opened up to additional people in the following order. The EC has the right to deny residency to an individual accompanied by a written explanation. The EC has the ﬁnal discretion on every non-brother decision.

(a) Current Pledges (b) Alumni (c) Potential Recruits (d) Stevens Students (e) The general public

5. Housing will be prioritized for active brothers. Should a brother ﬁnd himself in Bad Standing in both the fall and the spring semesters, whilst living in the house, that brother will be ineligible for retention of his room. Should the brother be only in Bad Standing for the spring semester, he shall present a favorable argument to the Judicial Board, who will determine whether or not he should be allowed to retain his room for the upcoming year. This meeting shall take place a minimum of one week prior to the housing application deadline.

43 12 Addendum 1: Non-discrimination Clause

In the selection of members, the Rho Omega Chapter of Kappa Sigma does not discriminate on the basis of race, sexual orientation, religion, or national or ethnic origin. Kappa Sigma Fraternity, a 26 U.S.C. 501(c)(7) organization, is a social fraternity exempt from taxation under 26 U.S.C. 501(a). Accord- ingly, under 20 U.S.C. 1681(a)(6)(A), Title IX of the Education Amendments of 1972 does not apply to Kappa Sigma, and the Rho Omega Chapter of Kappa Sigma is not prevented from discriminating on the basis of gender when selecting members.