I hereby give notice that an ordinary meeting of the Waitākere Ranges Local Board will be held on: Date: Thursday, 14 May 2015 Time: 6.30pm Meeting Room: Waitakere Ranges Local Board Office Venue: 39 Glenmall Place Glen Eden Waitākere Ranges Local Board OPEN AGENDA MEMBERSHIP Chairperson Sandra Coney, QSO Deputy Chairperson Denise Yates, JP Members Neil Henderson Greg Presland Steve Tollestrup Saffron Toms (Quorum 3 members) Glenn Boyd (Relationship Manager) Local Board Services (West) Tua Viliamu (Democracy Advisor) 11 May 2015 Contact Telephone: (09) 813 9478 Email: [email protected] Website: www.aucklandcouncil.govt.nz Note: The reports contained within this agenda are for consideration and should not be construed as Council policy unless and until adopted. Should Members require further information relating to any reports, please contact the relevant manager, Chairperson or Deputy Chairperson. Waitākere Ranges Local Board 14 May 2015 ITEM TABLE OF CONTENTS PAGE 1 Welcome 5 2 Apologies 5 3 Declaration of Interest 5 4 Confirmation of Minutes 6 5 Leave of Absence 6 6 Acknowledgements 6 7 Update from Ward Councillors 6 8 Deputations 6 8.1 Sport Waitakere 7 9 Public Forum 7 10 Extraordinary Business 7 11 Notices of Motion 8 12 Renewal and variation of community lease to Woodlands Park Community Kindergarten Incorporated, 22A Minnehaha Avenue, Titirangi 9 13 Piha Seaview Walkway - Unauthorised vehicle access to private properties 15 14 Northern New Zealand Dotterel/Tūturiwhatu Protection Framework for Te Henga/Bethells Beach 27 15 Auckland Transport - Mountain Road 45 16 Waitakere Ranges Local Board Discretionary Community Funding - Round Two 2014/2015 49 17 Public awareness project and septic tank upgrade subsidy scheme to improve water quality in the west coast lagoons 95 18 2015/2016 Budget allocation: Kauri dieback co-ordinator project 103 19 Review of alcohol bans 2015 107 20 Dog Access Rules Review - Statement of Proposal 127 21 Manukau Harbour Forum Work Programme for 2015/2016 203 22 Waitakere Ranges Local Board Community Fees and Charges - July to December 2014 227 23 Developing the Empowered Communities Approach - Next Steps 245 24 2014/15 Programme allocation finalisation This report will be tabled at the meeting. 25 Chairperson's Report - May 2015 257 26 Portfolio update: Member Sandra Coney 271 27 Portfolio update: Member Denise Yates 283 28 Portfolio update: Member Greg Presland 287 Page 3 Waitākere Ranges Local Board 14 May 2015 29 Update on member's attendance to the National Animal Ethics Advisory Committee workshop (NAEAC) and 2015 Dune Restoration Trust Conference 291 30 Confirmation of workshop records - 27 November 2014 to March 2015 311 31 Consideration of Extraordinary Items Page 4 Waitākere Ranges Local Board 14 May 2015 1 Welcome 2 Apologies At the close of the agenda no apologies had been received. 3 Declaration of Interest Members were reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have. Specifically members are asked to identify any new interests they have not previously disclosed, an interest that might be considered as a conflict of interest with a matter on the agenda. At its meeting on 28 November 2013, the Waitakere Ranges Local Board resolved (resolution number WTK/2010/5) to record any possible conflicts of interest in a register. Register Board Member Organisation / Position Sandra Coney Waitemata District Health Board – Elected Member Women’s Health Action Trust – Patron Neil Henderson Portage Trust – Elected Member West Auckland Trust Services (WATS) Board – Trustee/Director Weedfree Trust – Employee Greg Presland Portage Trust – Elected Member Lopdell House Development Trust – Trustee Titirangi Residents & Ratepayers Group – Committee Member Whau Coastal Walkway Environmental Trust – Trustee Combined Youth Services Trust - Trustee Steve Tollestrup Waitakere Licensing Trust – Elected Member Community Waitakere – Trustee West Auckland Trust Services (WATS) Board – Trustee/Director Saffron Toms NIL Denise Yates Ecomatters Environment Trust – Trustee Keep Waitakere Beautiful Trust – Trustee Huia-Cornwallis Ratepayers & Residents Association – Co-chairperson Charlotte Museum Trust – Trustee Friends of Arataki Incorporated – Committee member Page 5 Waitākere Ranges Local Board 14 May 2015 Member appointments Board members are appointed to the following bodies. In these appointments the board members represent Auckland Council. Board Member Organisation / Position Sandra Coney Friends of Arataki Incorporated – Trustee Neil Henderson Friends of Arataki Incorporated – Trustee Living Cell Technologies Animal Ethics Committee – Member Saffron Toms Ark in the Park – Governance Group Member There was no changes to the register. 4 Confirmation of Minutes That the Waitākere Ranges Local Board: Confirms the ordinary minutes of its meeting, held on Thursday, 23 April 2015, as a true and correct record. 5 Leave of Absence At the close of the agenda no requests for leave of absence had been received. 6 Acknowledgements At the close of the agenda no requests for acknowledgements had been received. 7 Update from Ward Councillors An opportunity is provided for the Waitakere Ward Councillors to update the board on regional issues they have been involved with since the last meeting. 8 Deputations Standing Order 3.20 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Waitākere Ranges Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting. Page 6 Waitākere Ranges Local Board 14 May 2015 8.1 Sport Waitakere Purpose Sport Waitakere has asked for the opportunity to present to the board the following projects status in the Waitakere Ranges Local Board area and to answer any questions: Swim Safe Programme Sport Waitakere’s Broker work in the Waitakere Ranges Parrs Park feasibility study and ground closures/future works programme Recommendation/s That the Waitākere Ranges Local Board: a) Receives the deputation from Sports Waitakere and thank them for the presentation. 9 Public Forum A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from www members. At the close of the agenda no requests for public forum had been received. 10 Extraordinary Business Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states: “An item that is not on the agenda for a meeting may be dealt with at that meeting if- (a) The local authority by resolution so decides; and (b) The presiding member explains at the meeting, at a time when it is open to the public,- (i) The reason why the item is not on the agenda; and (ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.” Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states: “Where an item is not on the agenda for a meeting,- (a) That item may be discussed at that meeting if- (i) That item is a minor matter relating to the general business of the local authority; and (ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but Page 7 Waitākere Ranges Local Board 14 May 2015 (b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.” 11 Notices of Motion At the close of the agenda no requests for notices of motion had been received. Page 8 Waitākere Ranges Local Board 14 May 2015 Renewal and variation of community lease to Woodlands Park Community Kindergarten Incorporated, 22A Minnehaha Avenue, Titirangi File No.: CP2015/06490 12Item Purpose 1. This report seeks Waitākere Ranges Local Board approval to grant a renewal and variation of community lease to Woodlands Park Community Kindergarten Incorporated, located on part of Woodlands Park, 22A Minnehaha Avenue, Titirangi. Executive Summary 2. Woodlands Park Community Kindergarten Incorporated (the Kindergarten) has a community lease entered into with the legacy Waitakere City Council for a term of 5 years commencing 1 September 2010. The lease contains one 5-year right of renewal. The Kindergarten wishes to exercise its right of renewal for the period 1 September 2015 until 31 August 2020. 3. The Kindergarten wishes to continue leasing the Auckland Council owned building known as Woodlands Park Hall (the Hall) located on part of Woodlands Park, 22A Minnehaha Avenue, Titirangi and use of the playground during kindergarten hours (Attachment A: Aerial photograph). The Kindergarten occupies part of two separate parcels of land namely Part Allotment 32 Parish of Waikomiti contained in NA604/96 (Cancelled) and Lot 147 on Deposited Plan 30907 contained in NA684/185 (Cancelled). Part Allotment 32 is held in fee simple by Auckland Council as a classified local purpose (community buildings) reserve and Lot 147 is held in fee simple by Auckland Council as a classified local purpose (site for a hall) reserve. Both parcels of land are subject to the Reserves Act 1977. The activity of the Kindergarten aligns with the reserve classifications. 4. Community groups exercising a right of renewal are asked to consider having their community lease varied to include a Community Outcomes Plan. The Kindergarten has advised that they wish to continue their community lease on its current terms and conditions with a variation only to include Auckland Council’s Smoke-Free Policy. 5. This report recommends the granting of a renewal and variation of community lease to Woodlands Park Community Kindergarten Incorporated for a term of 5 years commencing 1 September 2015.