Bramshott & Liphook Parish Council

BRAMSHOTT & LIPHOOK PARISH COUNCIL Mr A S R GROVES CLERK THE PARISH OFFICE HASKELL CENTRE Tel: 01428 722988 MIDHURST ROAD Fax: 01428 727335 LIPHOOK E-mail: [email protected] HAMPSHIRE GU30 7TN A MEETING OF THE FINANCE AND POLICY COMMITTEE TOOK PLACE AT 8PM IN THE HASKELL CENTRE, MIDHURST ROAD, LIPHOOK, ON MONDAY 24 OCTOBER 2005 MINUTES PRESENT WERE: Mr M Croucher (Chairman), Mr F Dawkins, Mr B Hope, Mrs A C James, Dr J Tough (Parish Councillors). Mrs D Wilson, Mr A Metcalfe (Whitehill & Bordon CAB). Mr A Groves (Clerk). One member of the press was present. 51/05 APOLOGIES FOR ABSENCE Cllr Coyte. 52/05 MINUTES OF THE MEETING – 5 SEPTEMBER 2005 Resolution : The minutes were agreed and signed as being a true record. 53/05 MATTERS ARISING FROM THE MINUTES – 5 SEPTEMBER 2005 42/05 Grant Applications . The Table Tennis Club now had four tables, and had been successfully reinstated after many years. 47/05 Youth Forum . Cllr Mrs A C James said she had not had an opportunity to visit Chockles, but she would visit on Thursday 27 October. The Clerk apologised for putting his name as the action addressee rather than Mrs James, which had not helped. 54/05 DECLARATIONS OF INTEREST None. 1 55/05 GRANT APPLICATIONS Members considered a grant application from Whitehill & Bordon CAB. Cllr Mrs A C James said that to be consistent with what she had said before, and because Liphook was part of the Petersfield CAB, any funding for the CAB should be put into Petersfield. She said she understood that Liphook people would go to Petersfield, and people in general would not necessarily wish to go to the CAB in their own area. The Chairman adjourned the meeting so that Mrs Wilson and Mr Metcalfe could address the meeting. Mrs Wilson said that they had been writing to Liphook for twenty-one years and they would not give in. She said she fully understood the situation with regard to funding for Petersfield. She said that the number of enquiries from people in Liphook had increased in recent years; 150 - 02/03, 325 - 03/04, and 445 - 04/05. Mrs Wilson said she had looked at the budget and explained that if the EHDC contribution was taken out, then out of the remaining 5%, Liphook should make a contribution of about £1700. She referred to the situation at Liss which had been similar, and that they contributed about £300-£400. Mr Metcalfe said that each CAB was separate, and that Liphook was covered by Petersfield. A significant number of people from Liphook used Whitehill and Bordon CAB, and he asked for a contribution towards that. Cllr Dawkins joined the meeting during the adjournment. The figures for the use of the office at Liphook, the contributions from other Town and Parish Councils to CABs, the comparison of hours of opening to funding, the contribution made by Liphook in comparison to other parishes, and outreach locations were questioned and discussed. The meeting was re-convened. The Chairman said there were no budgeted funds for the grant, and he proposed that Petersfield CAB should be asked to provide up to date figures for Liphook to clarify the situation. Cllr Tough said he had no objection to making a grant towards Whitehill and Bordon CAB but he would like to see Whitehill and Bordon Town Council support Liphook CAB. The Chairman proposed that a grant should not be made at this time, but further studies would be carried out into the relationship between CABs. The Chairman confirmed the decisions that had been made. Decisions: The decision regarding the grant was deferred until further information had been gathered. Clerk 56/05 PARISH COUNCIL PRECEPT & BUDGET 2006/2007 The Committee carried out the first screening of the Parish Council precept and budget for 2006/2007. The following points were raised or discussed: 1268 - Website . Increasing the budget figure, expected expenditure, and the timeframe in which a decision was required for the budget. 4144 – Passfield B/W . Adequacy of funds in the budget for 2005/2006 and in Earmarked Reserves. Transfer of £1000 from 4144 to 4261 – Community Transport, subject to 2 discussion by the H,B & T Committee. Use of funds for footpaths in Radford Park. The Clerk advised that funds could be vired between accounts/cost centres. Decisions: The budget was to be amended; 1268 – Website to read “£2000”. Clerk The H,B,T Committee were to consider the allocation of funds for Parish Paths, specifically the paths in Radford Park. JT 57/05 EXCLUSION OF MEMBERS OF THE PUBLIC/PRESS The Motion: “This Council resolves to exclude members of the public and the press for Item 12 in order to discuss confidential matters and those classified as exempt under Section 100I and Schedule 12A of the Local Government Act 1972.” The Chairman proposed the motion, seconded by Cllr Hope. A vote was taken. Resolution : Agreed. ITEMS CLASSIFIED AS EXEMPT 58/05 MATTERS ARISING FROM ITEMS CLASSIFIED AS EXEMPT AT THE MEETING/MINUTES– 5 SEPTEMBER 2005 None. 59/05 STAFF MATTERS Mr A Jones . The Clerk reported on Mr A Jones, and recommended that he be confirmed in his appointment at the end of his probationary period. Mrs F Wright . Cllr Hope reported on a meeting held with Mrs Wright and Mr Groves on 24 October 2005. The outcome was discussed. Decisions : Mr Jones was confirmed in his appointment, and his pay would be increased by a Spinal Column Point. Clerk Procedures were to be completed before any other matter concerning Mrs Wright was considered. Clerk CONCLUSION - This concluded the business of the meeting at 8.45 pm. Confirmed at the meeting held on 5 December 2005 Signed .................................. Chairman 3 .

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