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Annual Report 2019

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Annual Report 2019 Annual Report 2019 CITY OF COQUITLAM | ARCHIVES 1 TABLE OF CONTENTS Front cover: Viewing Introduction 3 negatives on a light box at the Archives. 2019 Highlights 4 Back cover: Reference services at the Archives. A New Home . 4 City of Coquitlam. Above: Searching the Outreach . 4. Archives’ newspaper collection. Impact in the Community . 10 Opposite page: Entrance Acquisition Highlights . 10 . to the Archives at 1171 Pinetree Way, Coquitlam. Reference Services . 11. Arrangement & Description . .11 . Digitization . 12 Plans for 2020 & Beyond 12 Conclusion 13 Gallery – A Year in Review 14 2 CITY OF COQUITLAM | ARCHIVES INTRODUCTION 2019 was a year of change, growth, and opportunity for the City of Coquitlam Archives. The Archives settled into its new home on Pinetree Way in January and enjoyed the increased space and visibility the new location offered. The Archives presented three exhibits in the new space, while continuing to explore Coquitlam’s past through the popular online exhibit program. A new reference services model was rolled out in the second half of the year that included drop-in opening hours. The Archives continued its successful acquisition program, which resulted in a number of fascinating collections added to the permanent holdings. A significant digitization project made hundreds of historical Council Committee Minutes available to researchers online. Finally, the vital arrangement and description work continued to ensure the Archives’ holdings are preserved and made available to the community. CITY OF COQUITLAM | ARCHIVES 3 2019 HIGHLIGHTS A NEW HOME All of the Archives’ holdings are now conveniently preserved in a single location with a regulated temperature. This means a significant time savings when accessing material in the vault, and the stable storage environment ensures that the Archives is able to honour its commitment to preserve the community’s documentary heritage. New Staff As a result of Council’s ongoing support for the program, the Archives team grew in 2019 with the addition of an Assistant Archivist. Andréa Tarnawsky was the successful candidate and has quickly become an integral part of the Archives team. The addition of this position significantly increased the Archives’ ability to arrange and describe backlogged and new acquisitions to ensure records are available to researchers as soon as possible. Andréa also provides a complete range of archival functions including arrangement and description, reference services during opening hours, educating new patrons about the Archives’ services, and helping researchers Above: Storage Vault A New Home at the new Archives to navigate the holdings. The Archives on Pinetree Way features 1,400 square feet of facility located at 1171 Pinetree Way. space that includes a 550 square foot storage vault, a reading Outreach room area for the public, four work stations, a scanning Above right: The station, and display space with an exhibit case and a gallery The Archives added new physical exhibits to its outreach Reference Desk with efforts in 2019 and continued to build the profile of the Assistant Archivist wall. The exterior windows are covered with UV blocking film AndréaTarnawsky as well as decorative wraps that feature historical images Archives in the community through a number of initiatives. from the Archives’ collection. These have served to activate Archives staff provided several workshops and spoke to a the corner of the building and have been a source of much number of community groups with a view to increasing the fascination as residents and visitors walk along Pinetree Way. profile of the Archives and encouraging exciting acquisitions. Four new online exhibits illuminated aspects of Coquitlam’s The new location provides a welcoming public space for fascinating history and celebrated significant anniversaries. researchers and the exhibit space helps to engage the casual Archives staff members were active in the provincial and patron. The visibility of the space has allowed staff to inform national archival communities and participated in a number curious residents of the services provided by the Archives, of city events. Finally, the popular Throwback Thursday social thereby increasing awareness in the community. During media posts continued to raise awareness of the Archives the first four months of regular opening hours, the Archives in the community and informed residents and researchers welcomed more than 120 patrons into the new space. of the work that is undertaken to preserve Coquitlam’s documentary heritage. 4 CITY OF COQUITLAM | ARCHIVES 2019 HIGHLIGHTS OUTREACH Online Exhibits Racing Circuit 1959-1990 took a drive through Westwood’s Above left: Mario Andretti at Westwood Racetrack The Archives continued its series of online exhibits to history by exploring the photographs and records from a (Columbian Company number of collections preserved by the City of Coquitlam showcase archival records from the holdings and to explore fonds) and celebrate various aspects of Coquitlam’s history, Archives. The exhibit examined the circumstances that led Above right: Breaking including two significant anniversaries. The four exhibits to the construction of the track by the Sports Car Club of ground for the new BC. It presented photographs of the early mud-runs that from this year were highlighted on the City’s social media Coquitlam Centre mall. channels and in the Tri-City News, helping to raise awareness pre-dated the paved track and highlighted the opening (Columbian Company and drive traffic to the Archives’ website. A special thanks to race that took place on July 26, 1959. The exhibit discussed fonds). staff in Corporate Communications for their hard work to get the contributions of women to the culture at Westwood these exhibits online and into the public consciousness. and introduced readers to the many famous drivers that raced through Westwood’s challenging corners. This online The 2019 online program opened with an exhibit prepared exhibit proved to be the year’s most popular, setting a by the City Archivist about the move to the new Pinetree record for the most views with 1,601. location. Archives on the Move presented before and after shots of the new space and discussed the design rationale. Coquitlam Centre celebrated its 40th anniversary in 2019 The exhibit presented the modifications of the existing so it seemed only fitting to look back at the history of space and outlined the steps taken to prepare the holdings the shopping centre. Coquitlam Centre: 40 Years in the to be moved safely and securely. The exhibit concluded with Community explored the history of the mall by showcasing photographs of the new space. Over the course of the year, some of the photographs and newspaper records preserved the exhibit was viewed 536 times. by the City of Coquitlam Archives. The exhibit looked at the proposal made by developer Ira Young that would act as a The second exhibit was prepared by the Assistant catalyst for the future development of Coquitlam’s Town Archivist. The Legen-dairy Holstein Herd of Colony Farm Centre. The exhibit shows the evolution of the project from was a pun-filled exploration of the history of Colony Farm’s conception to completion. It highlights the incredible art that famous Holstein herd and the role the farm played in the was incorporated into the design of the building, including development of mental health services in the early 20th large-scale stained glass windows that remain in place today. century. In its ‘hay-day,’ the Holstein Herd at Colony Farm There are also photographs of the opening day on August was considered to be “undoubtedly the finest herd of black 15, 1979 when the parking lots were filled first thing in the and white cattle in the world” (BC Holstein News, 1980). morning and cars stretched down the block. Coquitlam This exhibit presents the incredible collection of images of Centre quickly became an integral part of the community the Colony Farm buildings and livestock preserved by the and the exhibit reflects this with a number of photographs of City of Coquitlam Archives. Over the course of the year, the events, celebrity visits, and holidays celebrated at the mall. In exhibit was viewed 618 times. only five months, the exhibit was viewed 1,118 times. In July, the Archives recognized the 60th anniversary of the first race at Westwood Racetrack with an exhibit about the history of the track. Start Your Engines! Westwood CITY OF COQUITLAM | ARCHIVES 5 2019 HIGHLIGHTS OUTREACH Top left: Archives packed The exhibit was highlighted at a SCCBC anniversary event and on the move. held at Westwood Golf Course in August and a number of Top right: Westwood members visited the Archives to view the exhibit, thereby Racetrack display at the demonstrating the value of partnerships for increasing Archives. exposure to the records held by the Archives. Right:Throwback Thursday image on #TBT – Throwback Thursday Facebook. The popular Throwback Thursday social media posts continued in 2019 and proved to be an entertaining way of encouraging people to engage with the records preserved at the Archives. In addition to the public success of the posts, Throwback Thursday has also become a highly engaging internal initiative and the Archives receives weekly positive feedback from staff. Archives staff members have posted Physical Exhibits more than 250 Throwback Thursday posts since the initiative Visitors to the Archives in the early days of the new began and there are more to come in 2020. space were welcomed by text panels showcasing the Events Archives on the Move exhibit. Before and after shots were The Archives kicked off the year with the Grand Opening presented along with photographs showing the design and celebration that took place on January 30th. Mayor and construction of the new space and the move of the more Council were in attendance to cut the ribbon and officially than 1,400 boxes of archival materials.
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