Board of Directors Board Meeting Packet
December 5, 2017 Clerk of the Board YOLANDE BARIAL KNIGHT (510) 544-2020 PH MEMO to the BOARD OF DIRECTORS (510) 569-1417 FAX EAST BAY REGIONAL PARK DISTRICT
East Bay Regional Park District Board of Directors
BEVERLY LANE The Regular Session of the December 5, 2017 President - Ward 6 Board Meeting is scheduled to commence at 1:00 p.m. at the EBRPD Administration Building, DENNIS WAESPI 2950 Peralta Oaks Court, Oakland Vice President - Ward 3 AYN WIESKAMP Treasurer - Ward 5 ELLEN CORBETT Secretary - Ward 4 Respectfully submitted, WHITNEY DOTSON Ward 1 DEE ROSARIO Ward 2 COLIN COFFEY ROBERT E. DOYLE Ward 7 General Manager ROBERT E. DOYLE General Manager
P.O. Box 5381 2950 Peralta Oaks Court Oakland, CA 94605-0381 (888) 327-2757 MAIN (510) 633-0460 TDD (510) 635-5502 FAX www.ebparks.org AGENDA
REGULAR MEETING OF DECEMBER 5, 2017 BOARD OF DIRECTORS EAST BAY REGIONAL PARK DISTRICT The Board of Directors of 11:30 a.m. ROLL CALL (Board Conference Room) the East Bay Regional Park District will hold a regular meeting at District’s PUBLIC COMMENTS Administration Building, 2950 Peralta Oaks Court, Oakland, CLOSED SESSION CA, commencing at 11:30 a.m. for Closed Session and 1:00 p.m. A. Conference with Labor Negotiator: Government Code Section 54957.6 for Open Session on Tuesday, December 5, 2017.
1. Agency Negotiator: Robert E. Doyle, Ana M. Alvarez Agenda for the meeting is Employee Organizations: AFSCME Local 2428, listed adjacent. Times for agenda Police Association items are approximate only and Unrepresented Employees: Managers and Confidentials are subject to change during the meeting. If you wish to speak on matters not on the agenda, you 2. Agency Negotiator(s): Kip Walsh, Carol Victor may do so under Public Unrepresented Employee: General Manager Comments at the beginning of the agenda. If you wish to testify B. Conference with Legal Counsel: on an item on the agenda, please complete a speaker’s form and submit it to the Clerk of the 1. Existing Litigation – Government Code Sec. 54956.9 (d) (1): Board.
a) EBRPD v Golden Gate Land Holdings A copy of the background Alameda County Superior Court materials concerning these agenda items, including any Case No. RG 11586821 material that may have been submitted less than 72 hours 2. Liability Claims - Government Code Sec. 54956.95: before the meeting, is available for inspection on the District’s a) Claim of Town of Moraga website (www.ebparks.org), the Administrative Building reception desk, and at the C. Conference with Real Property Negotiator Regarding Price and/or meeting. Terms of Payment – Government Code § 54956.8 Agendas for Board Committee Meetings are available to the 1. Agency Negotiator: Bob Nisbet, Liz Musbach public upon request. If you wish to be placed on the mailing list APN/ADDRESS PROPERTY OWNERS PARK/TRAIL to receive future agendas for a Contra Costa County specific Board Committee, please call the Clerk of the Board’s Office at (510) 544- 057-060-014-8 and Melvin O. Potter, Trustee Deer Valley Regional Park 2020. 057-060-015-5 Deer Valley Road, District facilities and meetings comply with the Americans with Antioch Disabilities Act. If special accommodations are needed for you to participate, please contact the Clerk of the Board as soon as possible, but preferably at least three working days prior to the 3 meeting. 1:00 p.m. OPEN SESSION (Board Room)
PLEDGE OF ALLEGIANCE
A. APPROVAL OF AGENDA
B. PUBLIC COMMENTS
1:15 p.m. C. BUSINESS BEFORE THE BOARD
1. CONSENT CALENDAR
a. Approval of District Check Listing for the Period of October 23, 2017 to November 5, 2017 (Auker/Doyle) (Resolution) (No Cost) b. Approval of the Minutes for the Board Meeting of November 21, 2017 (Barial Knight/Auker) (No Cost) c. Authorize Application for Annexation into the Delta Diablo Sanitation District and Approve an Addendum to Initial Study and Mitigated Negative Declaration: Bay Point Regional Shoreline (Barton/Nisbet) (Resolution) (Budgeted Funds) d. Authorization to Enter into a License Agreement with Alameda County Water District for the Placement, Operation and Maintenance of a Rain Gauge: Sunol Regional Wilderness (Musbach/Nisbet) (Resolution) (No Cost) e. Authorization to Accept a 25-Year Extension of East Bay Regional Park District’s Marsh Creek Recreational Trail License Agreement with the Contra Costa County Flood Control & Water Conservation District: Marsh Creek Regional Trail (Musbach/Nisbet) (Resolution) (No Cost) f. Acceptance of the East Bay Regional Park District Investment Report for the Quarter Ended September 30, 2017 (Spaulding/Auker) (Resolution) (No Cost) g. Acceptance of Third Quarter 2017 General Fund and Other Governmental Funds Financial Report (Strawson O’Hara/ Auker) (Resolution) (No Cost) h. Authorization to Appropriate and Transfer Funds for Visitor Center Renovation: Sunol Regional Park (Rasmussen/Barrington/Auker)(Resolution) (WW Funds/ Budget Change) i. Authorization to Transfer Paving Funds for Renovation of Winton Avenue Staging Area: Hayward Regional Shoreline (Rasmussen/Auker) (Resolution) (Budgeted Funds) j. Authorization to Enter into a Special Use Agreement with Tri-Cities Horsemen’s Association: Ted and Kathy Radke-Martinez Regional Shoreline (Waluch/O’Connor) (Resolution) (Rev Authorization)
4 k. Authorization to Transfer and Encumber Funds in the Business Services General Fund Account for a Renovation of the Boardsports Concession: Crown Memorial State Beach (Waluch/O’Connor) (Resolution) (Budgeted Funds/ Budget Change) L. Authorization to Purchase Two Chevrolet Colorado Duramax Diesel Pick-ups from Winner Chevrolet for Vehicle Replacements (McCrystle/O’Connor) (Resolution) (Budgeted Funds) m. Authorization to Enter into a Youth Employment Services Contract with Civicorps Schools for 2018 Wildland Fuels Reduction: District-Wide (Gallup/Seal/Ciaburro) (Resolution) (Budgeted Funds) n. Authorization to Transfer Funds and Amend Professional Services Contract with Kjeldsen, Sinnock & Neudeck, Inc for Development of Specification for the Restoration of the Well at the Patterson Ranch Farm: Coyote Hills Regional Park (Manley/O’Connor) (Resolution) (Budget Change/ Budgeted Funds) o. Authorization to Transfer Board Contingency Funds to an Interpretive and Recreation Services Fund for Fireproof Artifact Storage Cabinets: Varied Parkland Facilities (Kassebaum/O’Connor) (Resolution) (Budget Change) p. Authorization to Purchase Safety Equipment from L.N. Curtis & Sons: Public Safety Division (Seal/Ciaburro) (Resolution) (Budgeted Funds) q. Authorization to Establish a Capital Project and Transfer Funds for Purchase and Installation of an Evidence Freezer: Public Safety Division (Gershaneck/Ciaburro) (Resolution) (Budgeted Funds/ Budget Change) r. Authorization to Award a Contract to Dakota Press for Acceptance of Bid for Printing General Brochures and All Park Map Brochures for the Years 2018 - 2019: Public Affairs Division (Johnson) (Resolution) (Budgeted Funds) s. Authorization to Award a Contract to the San Francisco Chronicle to Print and Distribute the Regional in Nature (RIN) Activity Guide: Public Affairs Division (Johnson) (Resolution) (Budgeted Funds) t. Authorization to Appropriate Measure WW Funds and Reimburse City of Fremont $80,811.75 for Road Construction Improvements Related to Vargas Plateau Regional Park (Victor) (Resolution) (WW Funds/Budget Change)
1:30 p.m. 2. GENERAL MANAGER
a. FIRST PUBLIC HEARING
East Bay Regional Park District 2018 Proposed Operating and Projects Budget (Auker/Doyle) (No Cost)
5 1:45 p.m. 3. ACQUISITION, STEWARDSHIP AND DEVELOPMENT DIVISION
a. Authorization to Execute a Memorandum of Understanding (MOU) with Contra Costa Water District Regarding Title Transfer of the Contra Costa Canal and Contra Loma Reservoir Facilities: Contra Costa Canal Trail at Contra Loma Regional Park (Pinell/Nisbet) (Resolution) (No Cost)
2:00 p.m. 4. OPERATIONS DIVISION
a. Authorization to Appropriate Restricted Funds from the Meyers Dry Creek Garden/Meyers Gift Fund to Purchase Chain-Link Fence and Gates for Dry Creek Garden Iris Field: Garin Regional Park (Castile/O’Connor) (Resolution) (Budgeted Funds/ Budget Change)
2:15 p.m. 5. BOARD AND STAFF REPORTS
a. Actions Taken by Other Jurisdictions Affecting the Park District (Doyle)
2:45 p.m. 6. GENERAL MANAGER’S COMMENTS
3:15 p.m. 7. ANNOUNCEMENTS FROM CLOSED SESSION
3:20 p.m. 8. BOARD COMMITTEE REPORTS
a. Operations Committee (9/21/17) (Waespi) b. Natural & Cultural Resources Committee (10/18/17) (Nisbet/Rosario) c. Operations Committee (10/26/17) (Waespi) d. Executive Committee (11/02/17) (Lane) e. Operations Committee (11/16/17) (Wieskamp)
3:30 p.m. 9. BOARD COMMENTS
4:00 p.m. D. PUBLIC COMMENTS
4:10 p.m. E. ADJOURNMENT
6 CONSENT CALENDAR AGENDA REGULAR MEETING BOARD OF DIRECTORS
EAST BAY REGIONAL PARK DISTRICT
Tuesday, December 5, 2017
C. BUSINESS BEFORE THE BOARD
1. CONSENT CALENDAR
a. Approval of District Check Listing for the Period October 23, 2017 Through November 5, 2017 (Auker/Doyle)
RECOMMENDATION
It is recommended that the Board of Directors approve the Check Listing for the period of October 23, 2017 through November 5, 2017.
Per Resolution No. 1992-1-40, adopted by the Board on January 21, 1992, a copy of the Check Listing has been provided to the Board Treasurer for review. A copy of the Check Listing has also been provided to the Clerk of the Board, and will become a part of the Official District Records.
7 EAST BAY REGIONAL PARK DISTRICT
RESOLUTION NO.: 2017 – 12 -
December 5, 2017
APPROVAL OF DISTRICT CHECK LISTING FOR THE PERIOD OF OCTOBER 23, 2017 THROUGH NOVEMBER 5, 2017
WHEREAS, District Resolution No. 1992 - 1 - 40, adopted by the Board of Directors on January 21, 1992, requires that a listing of District checks be provided to the Board Treasurer for review;
NOW, THEREFORE, BE IT RESOLVED, that the Board of Directors of the East Bay Regional Park District hereby approves the check listing for the period of October 23, 2017 through November 5, 2017;
Moved by Director , seconded by Director , and adopted this 5th day of December, 2017 by the following vote:
FOR:
AGAINST: ABSTAIN: ABSENT:
8 AGENDA REGULAR MEETING BOARD OF DIRECTORS
EAST BAY REGIONAL PARK DISTRICT
Tuesday, December 5, 2017
C. BUSINESS BEFORE THE BOARD
1. CONSENT CALENDAR
b. Approval of the Minutes for the Board Meeting November 21, 2017 (Barial Knight/Auker)
9 Page Left Blank Intentionally
10 Approved Minutes Board Meeting of November 21, 2017
The Board Meeting, which was held November 21, 2017 at the East Bay Regional District, 2950 Peralta Oaks Court, Oakland, CA 94605 was called to order at 11:35 am by Board President Beverly Lane.
ROLL CALL
Directors Present: Beverly Lane, President Dennis Waespi, Vice President Ayn Wieskamp, Treasurer Ellen Corbett, Secretary Whitney Dotson Dee Rosario Colin Coffey
Directors Absent: None
PUBLIC COMMENTS:
William Yragui submitted a letter into the record about a potential microbrewery being developed near Vargas Plateau and the danger of intoxicated drivers on this road. Yragui cautioned the District to be careful when discussing the Mission Peak lawsuit.
Kelly Abreu reported that more park users were targeted with tickets than last year. He submitted a chart into the record. Abreu stated the District needs to build parking lots and get out of the ticketing business.
President Lane closed the public comment portion of the meeting at 11:40 am.
At this time, 11:42 am, the Board of Directors met in Closed Session to discuss those items outlined on the agenda.
The Open Session of the Board Meeting was called to order at 1:25 p.m. by President Lane.
Staff Present: Robert Doyle, Ana Alvarez, Debra Auker, Carol Victor, Carol Johnson, Steve Castile, Anne Kassebaum, Liz Musbach, Dave Mason, Matt Graul, Jim O’Connor, Kelly Barrington, Acting Captain Al Love, Mona Koh, Erich Pfuehler, Lt. Lance Brede, Kip Walsh, Suzanne Wilson, Sean Dougan, Ren Bates, Deborah Spaulding, Dave Sumner, Michael McNally, Bob Nisbet, Lisa Baldinger, Ruby Tumber, Jason McCrystle, Linda Wu, Katie Quick, Dave Mason, Renee Patterson Mimi Waluch, Kristina Kelchner, Virginia Delgado, Noah Dort, Terry Noonan, Eri Suzuki
Guests: Linda Ciaburro (wife), 2 sons and Mrs. Ciaburro (mother), Chief Tim Anderson, Jack and Donna Roddy, Joann Chiu, ECCC Habitat Conservation Planner
President Lane opened the meeting and adjourned for cake after ceremony to swear in Chief Anthony Ciaburro as the new AGM of Public Safety. The meeting was reopened at 1:56 pm.
A. APPROVAL OF AGENDA
By motion of Director Wieskamp, and seconded by Director Waespi, the Board voted unanimously to approve the Agenda. 11 Approved Minutes Board Meeting of November 21, 2017
Directors For: Colin Coffey, Ellen Corbett, Whitney Dotson Beverly Lane, Dee Rosario, Ayn Wieskamp, Dennis Waespi. Directors Against: None.
B. PUBLIC COMMENTS
There were no public comments.
C. SPECIAL RECOGNITION
1. New Interpreter Award Recipient: Virginia Delgado
Ira Bletz, Regional Interpretive and Recreation Services Manager, announced that Virginia Delgado, Naturalist at Black Diamond Mines, received from the National Association for Interpretation (NAI,) an award for Outstanding New Interpreter. This award is for people with fewer than 5 years in the profession. NAI is an international professional organization for people who interpret cultural and natural history with members from US and Canada. Bletz gave Ms. Delgado’s background acknowledging her engagement with youth. Delgado thanked her supervisor Kate Collins, Ira Bletz, and management for supporting the community and engaging youth. Bletz added that the Junior Ranger Activity Book that Kate Collins and staff created was awarded 2nd place for Site Publication. Director Coffey remarked that he started doing ambassador gigs with Virginia and also participated in the hikes. Coffey commented that Delgado is a super caring person and super innovator and he is proud to be associated with her.
2. Swearing-In Ceremony: Police Chief Anthony Ciaburro
President Lane swore in Anthony Ciaburro as the District’s new Police Chief and AGM Public Safety. GM Doyle acknowledged former AGM Public Safety, Chief Tim Anderson’s leadership. Ciaburro’s wife, Linda pinned his medal. Ciaburro thanked the Board and GM for their leadership and the professional and competent Police and Fire Department staff.
President Lane adjourned the meeting for 15 minutes for a celebratory cake and photo break.
D. BUSINESS BEFORE THE BOARD
1. CONSENT CALENDAR
By motion of Director Wieskamp, and seconded by Director Rosario, the Board voted unanimously to approve the Consent Calendar.
Directors For: Colin Coffey, Ellen Corbett, Whitney Dotson, Beverly Lane, Dee Rosario, Ayn Wieskamp, Dennis Waespi. Directors Against: None. Directors Absent: None.
a. Approval of District Check Listing for the Period of October 9, 2017 to October 22, 2017 Resolution No. 2017 – 11 - 317 (attached)
Approval of the Minutes for the Board Meeting of October November 7, 2017 12 Approved Minutes Board Meeting of November 21, 2017
c. Authorization to Negotiate with Various Property Owners Resolution No. 2017 – 11 - 318 (attached)
d. Authorization to Transfer and Appropriate Funds and Increase the Construction Contingency for the Replace Main Stairs Project: Black Diamond Mines Regional Preserve Resolution No. 2017 – 11 - 319 (attached)
President Lane asked when the project would be completed. Bob Nisbet, AGM ASD, replied that this is a complicated project to install stairs, with safety being paramount, and there is not an exact date. Nisbet stated he anticipates the work to be finished in 2018.
e. Authorization to Amend License Agreement with the United States Department of the Interior Geological Survey for Installation and Monitoring of Borehole Strainmeters: Various Regional Parklands Resolution No. 2017 – 11 - 320 (attached)
f. Authorization to Enter into a Sole Source Contract for Services Agreement with AIRTECH Mechanical Inc. for Monthly Routine and Annual Maintenance Service of the Heating, Ventilation and Air Conditioning Systems: Administrative Headquarters and the Richard C. Trudeau Training Center Resolution No. 2017 – 11 -321 (attached)
g. Authorization to Purchase One International Truck Chassis from Peterson Trucks, Inc. for Equipment Replacement Resolution No. 2017 – 11 - 322 (attached)
Director Waespi complimented staff on reusing the dump body. Waespi asked about diesel power use. Jason McCrystle, Fleet Manager, explained what renewable diesel is and commented it has been in use since 2016. Director Corbett remarked that she was happy that this vehicle was purchased inside our 2 counties.
h. Authorization to Renew Contract for Youth Employment Services with Civicorps Schools for 2018 Resolution No. 2017 – 11 - 323 (attached)
i. Authorization to Enter Into an Agreement with Ms. Mona Ellingson for the Las Trampas Stables Concession: Las Trampas Regional Wilderness Resolution No. 2017 – 11 - 324 (attached)
j. Approval of 2018 Consolidated Fee Schedule Resolution No. 2017 – 11 -325 (attached)
k. Authorization to Transfer and Appropriate Funds for Redwood Canyon Public Golf Course Expansion Study: Lake Chabot Regional Park Resolution No. 2017 – 11 - 326 (attached)
13 Approved Minutes Board Meeting of November 21, 2017
L. Adoption of Amendments to the Personnel Administrative Manual Section 10.F.1. - Payment of Vacation Credits Resolution No. 2017 – 11 - 327 (attached)
2. ACQUISITION, STEWARDSHIP AND DEVELOPMENT DIVISION
By motion of Director Colin Coffey, and seconded by Director Ellen Corbett, the Board voted unanimously to approve Item C-2-a.
Directors For: Colin Coffey, Ellen Corbett, Whitney Dotson, Beverly Lane, Dee Rosario, Ayn Wieskamp, Dennis Waespi. Directors Against: None.
a. Authorization to Enter into an Option, Purchase and Sale Agreement and Transfer and Appropriate Funds for the Acquisition in Partnership with the East Contra Costa County Habitat Conservancy of 230± Acres of Real Property from John T. Roddy and Donna M. Roddy, Trustees of the Roddy Trust dated August 2, 2010: Deer Valley Regional Park Resolution No. 2017 – 11 - 329 (attached)
Liz Musbach, Chief of Land Acquisition, welcomed Jack and Donna Roddy and Joann Chiu of Habitat Conservation. Musbach highlighted the deal points: 230 acres; escrow period 5 – 8 months; it would eliminate a private landholding, acquisition serves to protect the surrounding Roddy Ranch Parkland, improvements provide for potential easy loop; a turnkey staging area; and major park entrance for the future park. Musbach oriented the Board to the property with slides that showed the golf course property, three valleys and reservoirs. Staff will recommend an offer of $225K for personal property. GM Doyle recognized that this is a bittersweet moment for the Roddy’s. GM Doyle thanked the Roddy’s for their leadership in helping to get AA passed, for being pro-grazing in management of parks, and the staff for their hard work. Doyle stated that the District is getting a park that already has an existing parking lot and lights. Director Waespi acknowledged that this will be a great park and he has enjoyed golfing there in the past. Director Waespi asked if toilets are vault or septic. Musbach responded that they need to be pumped. Director Coffey remarked on the beauty of the property. Director Wieskamp stated that this is a gift for the people of East County. President Lane said that this is wonderful for the public and children. Director Wieskamp commented that the District is pleased to be a partner along with the HCP. Lane asked about staffing the park. GM Doyle replied it is currently Rex Caufield and Terry Noonan. GM Doyle stated the District will find room in the budget to expedite the staffing. Lane commented on the appearance of the Quonset huts and asked if Design could look into upgrading their appearance to better fit the park. GM Doyle added their main use is for District operations to store tools and equipment. GM Doyle stressed that the huts need to be better secured and to separate them out from public use.
Joanne Chiu, ECCC Habitat Conservancy said they are excited to partner on this acquisition project. Adding that to date, the Conservancy and the District have acquired 35 properties and nearly 14,000 acres. Jack Roddy thanked GM Doyle, Bob Nisbet, Liz Musbach, park staff, and Director Lane for believing in preserving the history of the property and the entire Board of Directors for all the work that went into this acquisition. Roddy added that he and his wife are cattle people not developers, and his father always said that when you leave this earth, leave it better than when you found. Roddy stated he didn’t want a building development, and this acquisition preserves the property as a park. 14 Approved Minutes Board Meeting of November 21, 2017 3. BOARD AND STAFF REPORTS
a. Actions Taken by Other Jurisdictions Affecting the Park District
GM Doyle talked about the items in the report.
4. GM COMMENTS
GM Doyle talked about the items in the comments section. There are no staff presentations.
6. ANNOUNCEMENTS FROM CLOSED SESSION
District Counsel Carol Victor announced that there are no announcements.
7. BOARD COMMITTEE REPORTS
a. Executive Committee (10-05-17) (Lane) b. Workforce Diversity Committee (10-12-17) (Rosario) c. Finance Committee (10-25-17) (Wieskamp)
8. BOARD COMMENTS
Director Lane reported on meetings attended. Director Lane Attended meeting with Supervisor Burgis ECCFD; Attended all of the Measure CC public meetings; Attended East Bay leadership meeting; Attended the Claremont Conservancy meeting; Attended an Ironhorse Trail meeting with Sup. Mitchoff; Attended the Natural and Cultural Resources meeting; Attended the Open Space Council Wildfire meeting; Attended the Regional Park Foundation meeting; Attended San Leandro Creek watershed meeting on arundo; Lane had a discussion on Las Trampas LUPA, attended Margaret Kelley’s celebration of life, and remarked that the District website might need updating.
Director Waespi reported on meetings attended. Director Waespi Attended the Fairview Municipal Advisory inaugural meeting; Attended the East Bay Greenway meeting in San Leandro. Waespi asked if the Bridge Yard Building could host a screening of the Bob Coomber movie. GM Doyle said the building needs to be retrofitted and the sound system upgraded. KQED will be showing the movie in the near future.
Director Wieskamp reported on meetings attended: Director Wieskamp Attended the Alameda County Special Districts Association; Attended LAFCo meeting; Attended the Elected Women’s Luncheon Meeting in Livermore; Attended the Claremont Canyon Conservancy; Attended the Patterson land meeting at Coyote Hills; Attended the Operations Committee meeting; Attended the Finance Committee meeting. 15 Approved Minutes Board Meeting of November 21, 2017 Wieskamp invited Ben Yee, PAC Rep to attend the Alameda County Mayors Conference in Fremont on her behalf.
Director Corbett reported on meetings attended. Director Corbett Attended the Operations Committee meeting; Attended the San Leandro Creek Alliance. Corbett announced San Leandro Creek Alliance received a $4 million-dollar grant. She thanked Debra Auker for reaching out to the Board on the 2018 budget.
Director Rosario reported on meetings attended. Director Rosario Attended the East Bay Greenway meeting in San Leandro; Attended the Alameda County Special District’s Association; Attended Measure CC meeting in San Leandro; Attended Measure CC Public hearing in Oakland; Attended the Alameda County Mayors Conference in Fremont; Presentation to Lake Merritt Homeowners Association; Attended the Claremont Canyon Conservancy; Attended Cultural Resources meeting at Redwood crew with Bev Ortiz; Attended Measure CC stakeholders at Peralta Oaks; Meeting with Julie Bondurant and Bob Nisbet on LUPA for Sibley. Rosario attended memorial service for Margaret Kelley.
Director Coffey reported on meetings attended. Director Coffey Attended the last regular meeting of JPA of HCP of East Contra Costa Communities; Attended meeting with GM Doyle and Erich Pfuehler with Sup. Burgis on ECCFD; Met with Sean Dougan and neighbors and planning commissioners near the Pinole Shores Bridge Project; Presented a slide show on Baypoint Project at Ambrose Park and Rec; Attended 1-on-1 with GM Doyle; Attended meeting with Chris Barton, Tom and Kate Torlakson; Attended Black Diamond Mines Open House; Attended Finance Committee meeting.
Director Dotson reported on meetings attended. Director Dotson Attended the Finance Committee meeting; Attended the Natural and Cultural Resources meeting; Attended a tour at Botanic Garden with Lincoln Elementary School from Richmond.
E. PUBLIC COMMENTS
There were none.
F. ADJOURNMENT
President Lane adjourned the meeting at 3:13 pm Respectfully submitted: /s/ Yolande Barial Knight Clerk of the Board
16 AGENDA REGULAR MEETING BOARD OF DIRECTORS
EAST BAY REGIONAL PARK DISTRICT
Tuesday, December 5, 2017
C. BUSINESS BEFORE THE BOARD
1. CONSENT CALENDAR
c. Authorize Application for Annexation into the Delta Diablo Sanitation District and Approve an Addendum to Initial Study and Mitigated Negative Declaration: Bay Point Regional Shoreline (Barton/Nisbet)
RECOMMENDATION
The General Manager recommends that the Board of Directors:
1. Authorize the application for annexation of a portion of Bay Point Regional Shoreline into the Delta Diablo Sanitation District (Delta Diablo) for sewer service; and
2. Approve the 2017 California Environmental Quality Act (CEQA) Addendum to the 2001 Initial Study and Mitigated Negative Declaration (IS/MND) for Bay Point Regional Shoreline.
REVENUE/COST
Contra Costa County Local Agency Formation Commission (LAFCO) is the Commission through which annexation would be approved. As part of the application process, a concurrent Sphere of Influence (SOI) amendment application would be prepared. The cost associated with the annexation and SOI amendment applications will be between $7,325 and $9,000, depending on the level of review needed to process. This includes $1,200 to be paid to the Contra Costa County Surveyor to review the associated maps and legal description.
In addition, the State Board of Equalization imposes a fee for processing of this action. This fee is based on acreage, and will be between $350 and $1,500. Delta Diablo will also charge a fee for the annexation into their District; a preliminary estimate provided in 2016 was approximately $4,300. The total cost associated with the annexation into Delta Diablo will be approximately $11,975 to $14,800.
There are sufficient funds available in the Improve Access Restore Habitat Project, as shown in the table below. There is no cost associated with approving the 2017 CEQA Addendum.
17 SOURCE OF FUNDS Improve Access Restore Habitat Project (#175300) $ 1,350,000 Expenditures and Encumbrances to Date (972,325) AVAILABLE BALANCE $ 377,675
USE OF FUNDS Application - Delta Diablo Annexation (based on maximum fee) $ 14,800 REMAINING BALANCE $ 362,875
BACKGROUND
Annexation: The Bay Point Regional Shoreline consists of 150 acres of marsh and upland at the waterfront of the Bay Point community. The site is at the approximate midpoint of the San Francisco Bay and Delta. A Land Use Plan (LUP) for Bay Point Regional Shoreline was approved by the Board of Directors in 2001.
A number of public access and habitat improvements are outlined in the LUP. Park improvements implemented to date include a 14-car parking lot (plus one bus), lighting, picnic area, and vault toilet restroom (completed in 2007). In 2010, the main loop trail around the marsh area (Harrier Loop Trail) was improved to an all-weather surface using recycled material.
Several improvements identified in the LUP are currently in development or planning, including potable water, a kayak launch, restoration and enhancement of tidal wetlands, trail accessibility, and sea level rise resiliency for habitat and public access features. The project also proposes to upgrade the existing vault toilet restroom to a flush restroom.
The park is located outside of Delta Diablo’s service area and SOI. Sewer service for the new restroom would require an amendment to Delta Diablo’s service area and SOI boundaries through an annexation process administered by LAFCO. Upon approval of the attached resolution, staff is prepared to file an application with LAFCO to initiate this process.
CEQA Addendum: Having found that the potential environmental impacts of the project would either be less than significant with mitigation measures or have no impact, the Board of Directors adopted an IS/MND and associated mitigation measures with the approval of the Bay Point Regional Shoreline LUP, and filed a Notice of Determination with the Contra Costa County Clerk on February 22, 2001. Recognizing more than 10 years have passed since the adoption of the IS/MND and the need to update the project design to reflect current science and park needs (including addressing the potential annexation of Bay Point Regional Shoreline into Delta Diablo), staff has prepared an addendum (2017 CEQA Addendum; document provided separately on EBRPD website at www.ebparks.org) to analyze these factors and has found that the analyses and conclusions of the 2001 IS/MND remain current and valid.
ALTERNATIVES
No alternatives are recommended.
18 EAST BAY REGIONAL PARK DISTRICT
RESOLUTION NO.: 2017 – 12 –
December 5, 2017
AUTHORIZE APPLICATION FOR ANNEXATION INTO THE DELTA DIABLO SANITATION DISTRICT AND APPROVE AN ADDENDUM TO INITIAL STUDY AND MITIGATED NEGATIVE DECLARATION: BAY POINT REGIONAL SHORELINE
WHEREAS, the East Bay Regional Park District desires to initiate a proceeding for the annexation of a portion of Bay Point Regional Shoreline into the Delta Diablo Sanitation District (Delta Diablo) and Sphere of Influence (SOI); and
WHEREAS, the purpose for the proposed annexation is to provide sewer service for a flush toilet restroom, upgrading the current vault toilet restroom at the Bay Point Regional Shoreline staging area; and
WHEREAS, installing a sewer line to the new restroom would require a connection to a Delta Diablo pipeline; and
WHEREAS, a utility easement has been granted by the owners of the private property at the location of said pipeline, accepted by the District via Resolution No. 2017-10-284; and
WHEREAS, proposal for annexation is made pursuant to the Cortese/Knox/Hertzberg Local Government Reorganization Act of 2000, commencing with section 56000 of the California Government Code; and
WHEREAS, Bay Point Regional Shoreline is currently outside of Delta Diablo’s Sphere of Influence (SOI) boundary, requiring an SOI amendment application be submitted in conjunction with the application for annexation; and
WHEREAS, the boundaries of the territory included in this proposal are described in Exhibit A, attached hereto and by reference incorporated herein; and
WHEREAS, there is funding available for the fees associated with annexation within the Improve Access Restore Habitat Project (#175300) budget; and
WHEREAS, a Land Use Plan, Initial Study/Mitigated Negative Declaration (IS/MND) and mitigation measures were adopted by Resolution Nos. 2001-2-43 and 2001-2-44 for the project; and
WHEREAS, the 2001 IS/MND found that the potential environmental impacts of the project would either be less than significant with mitigation measures or have no impact; and
19 WHEREAS, an addendum to the 2001 IS/MND has been prepared and reviewed pursuant the California Environmental Quality Act (CEQA) (2017 CEQA Addendum) to assess potential environmental impacts of the project; and
WHEREAS, the Board of Directors has independently reviewed and considered the information in the 2017 CEQA Addendum; and
WHEREAS, the information and analysis contained in the 2017 CEQA Addendum reflects the Park District’s independent judgment as to the environmental consequences of the proposed project; and
WHEREAS, the Board of Directors finds that the analyses and conclusions in the 2001 IS/MND remain current and valid; the proposed revisions of the proposed project would not cause new or substantially more severe significant effects than identified in the 2001 IS/MND, and thus no new mitigation measures would be required; no change has occurred with respect to circumstances surrounding the proposed project that would cause new or substantially more severe significant environmental effects than identified in the 2001 IS/MND, and no new information has become available that shows that the project would cause significant environmental effects not already analyzed in the 2001 IS/MND;
NOW THEREFORE, BE IT RESOLVED that the Board of Directors of the East Bay Regional Park District hereby adopts the 2017 California Environmental Quality Act (CEQA) Addendum to the 2001 Initial Study and Mitigated Negative Declaration (IS/MND) for the Bay Point Regional Shoreline project; and
BE IT FURTHER RESOLVED that the Board of Directors of the East Bay Regional Park District hereby authorizes and directs the General Manager to approve the application for annexation of a portion of Bay Point Regional Shoreline into Delta Diablo Sanitation District and Sphere of Influence (SOI) adjustment; and
BE IT FURTHER RESOLVED, that the General Manager is hereby authorized and directed, on behalf of the Park District and in its name, to execute and deliver such documents and to do such acts as may be deemed necessary or appropriate to accomplish the intentions of this resolution.
Moved by Director , and seconded by Director , and adopted this 5th day of December, 2017 by the following vote:
FOR:
AGAINST: ABSTAIN: ABSENT:
20 BAY POINT REGIONAL SHORELINE- ANNEXATION TO DELTA DIABLO SANITATION DISTRICT (DDSD) CONTRA COSTA COUNTY
Acquisition, Stewardship, & Feet Development [ 0 100 200 300 400
AREA TO BE ANNEXED TO DDSD
098-020-022 DDSD SERVICE AREA (State of CA)
BAY POINT REGIONAL SHORELINE 21
098-020-021 (EBRPD)
Portion of Parcel 098-020-021 To Expand DDSD Service Area
Bay Point Shoreline Browns Island
Po rt C hic Concord ago Hi Hills ghw ay DDSD Service Area Black Diamond Mines
Disclaimer: Boundary and property lines shown on this map do not represent a Portion of Parcel 098-020-002
boundary or property line survey. The East Bay Regional Park District makes no To Expand DDSD Service Area M c
representation as to the accuracy of said property lines (or any other lines), and BAY POINT E
no liability is assumed by reason of reliance thereon. Use of this map for other v o
than its intended purpose requires the written consent of EBRPD. y
R d O:\GIS\CMcKaskey\Projects_2017\ASD\EnvironmentalPrograms\BW_Annex\BW_Annex.mxd Date: 11/16/2017 Page Left Blank Intentionally
22 AGENDA REGULAR MEETING BOARD OF DIRECTORS
EAST BAY REGIONAL PARK DISTRICT
Tuesday, December 5, 2017
C. BUSINESS BEFORE THE BOARD
1. CONSENT CALENDAR
d. Authorization to Enter into a License Agreement with Alameda County Water District for the Placement, Operation and Maintenance of a Rain Gauge: Sunol Regional Wilderness (Musbach/Nisbet)
RECOMMENDATION
The General Manager recommends that the Board of Directors authorize the District to enter into a license agreement with Alameda County Water District (ACWD) for access to, and the placement, operation and maintenance, of a rain gauge and related equipment to be located at Sunol Regional Wilderness.
REVENUE/COST
Other than staff time, there are no direct costs associated with this license agreement. Staff time will be funded by general funds previously appropriated to the 2017 Land Acquisition budget. There also are no operational impacts associated with this license agreement.
BACKGROUND
For over 100 years, ACWD has supplied water to the residents and businesses of Southern Alameda County. ACWD’s mission is to provide a reliable supply of high quality water at a reasonable price to its customers. As part of this mission, ACWD must plan, design and operate district facilities efficiently, effectively and safely, bearing in mind its responsibility to be a good neighbor and a good steward of the environment. In an effort to complete this mission, ACWD has requested to place a rain gauge and related equipment on the former Brinker property acquired by the District in 1962, as shown on the attached map.
The rain gauge will provide ACWD with data that will aid their groundwater recharging operations. ACWD will perform routine field work utilizing the gage on a regular basis during normal park operating hours. ACWD also will provide any necessary security measures to protect the gauge after placement.
Consequently, the license agreement also provides ACWD with ongoing access to the rain gauge, and permission to install a fence and locked gate around the rain gauge if ACWD determines an
23 enclosure is necessary. The District will not be liable for any damage to the rain gauge or the security fencing. Additionally, ACWD has agreed to obtain and maintain comprehensive liability insurance naming the Park District as an additional insured for the placement, operation and maintenance of the rain gauge and access through District park land.
The initial term of this license is five (5) years, commencing upon full execution of the license agreement. Thereafter, the license agreement can be renewed and extended for a period of five years upon mutual agreement by ACWD and the District.
ALTERNATIVES
No alternatives are recommended. Staff recommends approval of the new license agreement with ACWD allowing them to place, operate and maintain a rain gauge on District property and access the site on an ongoing basis.
24 EAST BAY REGIONAL PARK DISTRICT
RESOLUTION NO.: 2017 – 12 -
December 5, 2017
AUTHORIZATION TO ENTER INTO A LICENSE AGREEMENT WITH ALAMEDA COUNTY WATER DISTRICT FOR THE PLACEMENT, OPERATION AND MAINTENANCE OF A RAIN GAUGE: SUNOL REGIONAL WILDERNESS
WHEREAS, Alameda County Water District’s (ACWD) mission is to provide a reliable supply of high quality water at a reasonable price to its customers, and as a part of this mission, ACWD must plan, design, and operate facilities efficiently, effectively and safely, bearing in mind its responsibility to be a good neighbor and a good steward of the environment; and
WHEREAS, in an effort to complete its mission, ACWD has requested permission to place a rain gauge and related equipment on East Bay Regional Park District property at Sunol Regional Wilderness in the location shown on the attached map; and
WHEREAS, by Resolution No. 2017-11-317 adopted November 21, 2017, the Board of Directors authorized staff to begin negotiations with ACWD to grant a license agreement for the placement, operation and maintenance of a rain gauge and access to the site; and
WHEREAS, as negotiated, the license agreement allows ACWD to install a fence and locked gate around the perimeter of the rain gauge and access the gauge on an ongoing basis for an initial term of five years, commencing on the date of full execution of the agreement, with the option to extend the agreement for an additional term of five years upon mutual agreement by ACWD and the District; and
WHEREAS, the District is not liable for any damage to the rain gauge, security fencing or related equipment, and ACWD has agreed to obtain and maintain comprehensive liability insurance naming the District as an additional insured for the placement of the rain gauge and access to District land; and
WHEREAS, this project is exempt from CEQA compliance under District CEQA Guidelines; and
WHEREAS, other than staff time, which will be funded by general funds previously appropriated to the 2017 Land Acquisition budget, there are no direct costs associated with this license agreement. There also are no operational impacts associated with this license agreement;
NOW THEREFORE, BE IT RESOLVED, that the Board of Directors of the East Bay Regional Park District hereby authorizes the General Manager to enter into a license agreement with ACWD for access to, and the placement, operation and maintenance of, a rain gauge and related equipment at Sunol Regional Wilderness in the area designated on the attached map; and
25 BE IT FURTHER RESOLVED, that the General Manager is hereby authorized and directed, on behalf of the District and in its name, to execute and deliver such documents and to do such acts as may be deemed necessary or appropriate to accomplish the intentions of this resolution.
Moved by Director , and seconded by Director , and adopted this 5th day of December 2017 by the following vote:
FOR:
AGAINST: ABSTAIN: ABSENT:
26 SUNOL REGIONAL WILDERNESS East Bay Property: EBRPD / ACWD 0 150 300 Feet Regional Park District [
Paved Roads and Trails Unpaved Roads and Trails *Access to site is via Geary Road.
k EBRPD SFPUC Cree eda APN: 96-100-14-1 Alam
Geary Road
Park Residence Service Yard @1 Water Tanks
Proposed Rain Gauge Ca Location laver as A ven ue
C al a v e r a s A v e O:\GIS\MPeterson\Projects_2017\ASD\Land\BoardMaps\SN_RainGauge\RainGauge.mxd Date: 11/15/2017 27 Page Left Blank Intentionally
28 AGENDA REGULAR MEETING BOARD OF DIRECTORS
EAST BAY REGIONAL PARK DISTRICT
Tuesday, December 5, 2017
C. BUSINESS BEFORE THE BOARD
1. CONSENT CALENDAR
e. Authorization to Accept a 25-Year Extension of East Bay Regional Park District’s Marsh Creek Recreational Trail License Agreement with the Contra Costa County Flood Control & Water Conservation District: Marsh Creek Regional Trail (Musbach/Nisbet)
RECOMMENDATION
The General Manager recommends that the Board of Directors accept a 25-year extension of a recreational trail license agreement with the Contra Costa County Flood Control & Water Conservation District, allowing East Bay Regional Park District to continue to operate the Marsh Creek Regional Trail within the County-owned flood control corridor from Creekside Park in Brentwood to Big Break Regional Shoreline.
REVENUE/COST
There are no costs associated with this action other than the staff time required to process the extension of the license agreement. Staff time will be funded by general funds previously appropriated to the 2017 Land Acquisition budget.
BACKGROUND
The Marsh Creek Regional Trail winds along Marsh Creek through the communities of Brentwood and Oakley to reach the Delta shores at Big Break Regional Shoreline. To date the East Bay Regional Park District (District) has constructed and opened to public recreational use more than nine miles of trail. When completed, the trail will be 14 miles long and extend from Marsh Creek’s confluence with Dutch Slough in the Delta to Round Valley Regional Preserve in the eastern foothills of Mount Diablo.
Approximately 7.5 miles of the existing trail and one mile of proposed trail is located within a segment of the Marsh Creek corridor that is owned by the Contra Costa County Flood Control & Water Conservation District (County). The District operates this portion of the trail under a 25-year license agreement with the County that commenced in 1992 and expires this year. Pursuant to the license agreement, the license may be extended for an additional 25-year term by mutual consent of the County and District. The County has consented to the 25-year
29 extension, and with the Board’s acceptance the District’s license will remain in effect through the year 2042.
ALTERNATIVES
No alternatives are recommended.
30 EAST BAY REGIONAL PARK DISTRICT
RESOLUTION NO.: 2017 - 12 -
December 5, 2017
AUTHORIZATION TO ACCEPT A 25-YEAR EXTENSION OF EAST BAY REGIONAL PARK DISTRICT’S MARSH CREEK RECREATIONAL TRAIL LICENSE AGREEMENT WITH THE CONTRA COSTA COUNTY FLOOD CONTROL & WATER CONSERVATION DISTRICT: MARSH CREEK REGIONAL TRAIL
WHEREAS, approximately 8.5 miles of East Bay Regional Park District’s (District) Marsh Creek Regional Trail is located within the Marsh Creek flood control corridor owned by the Contra Costa County Flood Control & Water Conservation District (County), including approximately 7.5 miles of existing trail and one mile of proposed trail; and
WHEREAS, this segment of the trail was constructed by the District and opened to public recreational use under a 1992 Recreational Trail License Agreement with the County; and
WHEREAS, the initial 25-year term of the License Agreement expires this year; and
WHEREAS, the License Agreement provides that the License may be extended for an additional 25-year term by mutual consent of the County and District; and
WHEREAS, the County has consented to a 25-year extension of the License; and
WHEREAS, under CEQA (California Environmental Quality Act) and the District’s Environmental Review Manual, this action is Categorically Exempt and therefore not subject to preparation and processing of environmental documentation; and
WHEREAS, there are no costs associated with this action other than the staff time required to process the extension of the license agreement, which will be funded by General Funds previously appropriated to the 2017 Land Acquisition budget;
NOW, THEREFORE, BE IT RESOLVED that the Board of Directors of the East Bay Regional Park District hereby authorizes the General Manager to accept on behalf of the District a 25-year extension to the Recreational Trail License Agreement with Contra Costa County Flood Control & Water Conservation District for the Marsh Creek Regional Trail; and
BE IT FURTHER RESOLVED that the General Manager is hereby authorized and directed, on behalf of the District and in its name, to execute and deliver such documents and to do such acts as may be deemed necessary or appropriate to accomplish the intentions of this resolution.
Moved by Director , seconded by Director , and adopted this 5th day of December 2017 by the following vote:
31 FOR:
AGAINST: ABSTAIN: ABSENT:
32 Recreational Trail License from Contra Costa County Flood Control & Water Conservation District Acquisition, Stewardship and Marsh Creek Regional Trail Development Division Miles November 16, 2017 [ 0 0.5 1 1.5
Jersey Island ANTIOCH/OAKLEY Recreational Trail License 160 REGIONAL SHORELINE } Existing Marsh Creek Trail BIG BREAK REGIONAL SHORELINE Proposed Marsh Creek Trail Wilbur Ave
G StG
18th St Main St BIG B A St A R EL INE TR. E R 160 A O
K H } S
}4 Neroly Rd
1st St OAKLEY Cypress Rd A TRAIL M Z A Davison Dr A N R DELTA DE S Laurel Rd H C R E
CONTRA LOMA E
SellersAve REGIONAL PARK K R
OharaAve
E
Hillcrest Rd
G
I
Neroly Rd O Delta Rd
N
A
EmpireAve
L
T
Lone Tree Way R A
I Golf Course Rd L DELTA ACCESS
1st St Grant St Sunset Rd BRENTWOOD
Sand Creek Rd Recreational Trail License Area Total Approximate Length = 8.5 miles Bypass Rd
Oak St Chestnut St
State Hwy 4 Balfour Rd
DEER VALLEY Fairview Ave REGIONAL PARK
Highway 4
Concord Ave
Walnut Blvd Deer Valley Rd Marsh Creek Rd Briones Valley Rd
BAY POINT WETLANDS BROWNS Vasco Rd }4 ISLAND }160 CONTRA BIG BREAK LOMA Bixler Rd BLACK DIAMOND MINES DELTA Camino Diablo Rd ACCESS
CLAYTON
RANCH County Road J4 DEER VALLEYDiablo ROUND MORGAN VALLEY Byron Hwy ROUND VALLEY TERRITORY VASCO REGIONAL PRESERVE HILLS BYRON VERNAL SYCAMORE VASCO POOLS VALLEY CAVES
33 O:\GIS\CMcKaskey\Projects_2017\ASD\Land\MRCK_License\MRCK_TrailLicense.mxd Date: 11/16/2017 Page Left Blank Intentionally
34 AGENDA REGULAR MEETING BOARD OF DIRECTORS
EAST BAY REGIONAL PARK DISTRICT
Tuesday, December 5, 2017
C. BUSINESS BEFORE THE BOARD
1. CONSENT CALENDAR
f. Acceptance of the East Bay Regional Park District Investment Report for the Quarter Ended September 30, 2017 (Spaulding/Auker)
RECOMMENDATION
The General Manager and the Board Finance Committee (by unanimous vote) recommend that the Board of Directors accept the East Bay Regional Park District Investment Report for the quarter ended September 30, 2017.
REVENUE/COST
There is no revenue/cost impact associated with the acceptance of the report.
BACKGROUND
In accordance with Board Operating Guidelines and the District’s Investment Policy, the attached report has been prepared on the District’s cash and investments. The total market value of the District’s pooled cash and investments as of September 30, 2017 was $205,357,145. Bond funds held by trustees were an additional $43,576,951.
The pooled cash and investments held by the District of $205.3 million reflects a decrease in market value of $43.0 million when compared to funds held at the end of the last quarter, $248.3 million. This is mainly the result of the timing of property taxes, which is the largest source of District revenue, and which the District receives primarily in December and April. During the first and third quarter of the year, cash balances diminish; cash balances replenish again in quarters two and four. As an additional point of reference, the market value of pooled cash and investments as of September 30, 2016 was $188.5 million.
Bond funds held by fiscal agents for debt service and bond project funds totaled $43.6 million, approximately $10 million less than funds held as of June 30, 2017. Debt service payments were made in the third quarter, however, bond-funded project draw-downs from trustees were on hold as the District has been preparing to issue the newest series of Measure WW bonds.
35 The District uses the firm PFM to advice on pooled investments. The PFM report attached as Attachment B provides an overview of the District’s invested funds and strategy for the portfolio.
In addition to funds managed by PFM, $56.2 million of District funds are invested in LAIF, the Local Agency Investment Fund, a State managed investment alternative for California's local governments. In the third quarter of 2017, the District began the process of transitioning its banking relationship from Wells Fargo Bank to Bank of the West. As a result, this statement reflects two operating accounts that each hold a portion the District’s pooled cash. An initial $5 million transfer was made from CAMP to Bank of the West at the end of the third quarter. As of September 30th, the Wells Fargo accounts were still being used for daily operating needs for accounts payable and payroll. The transition to Bank of the West is expected to be complete by the end of the year.
The following is a description of the information provided in the report Attachments:
Attachment B provides comparative investment balance information between the current quarter, the prior quarter and the same period one year ago.
Attachment C provides information on the District’s managed portfolio maturity and credit quality. As of September 30, 2017, 41.5% of the portfolio was invested in short- term instruments of one-year or less – down from 61.5% in the prior quarter. Staff will continue to work with PFM in the coming year to increase the portfolio maturity, which will increase interest earnings while maintaining the necessary liquidity to meet operating and capital cash requirements.
Attachment C, page 12 shows that the District’s invested funds as of September 30, 2017 comply with the Board approved 2017 Investment Policy.
Attachment C, beginning on page 28 provides detailed information on all securities held and managed by PFM.
Attachment D shows all District cash and investments by type (including funds not managed by PFM).
The District’s invested funds as of September 30, 2017 are in compliance with the Board approved 2017 Investment Policy. The District’s cash management program provides sufficient liquidity to meet expenditure requirements for the next six months.
ALTERNATIVES
None are recommended.
ATTACHMENTS
A. Resolution B. September 30, 2017 Investment Report attachments
36 Attachment A
EAST BAY REGIONAL PARK DISTRICT
RESOLUTION NO.: 2017 – 12 -
December 5, 2017
ACCEPTANCE OF EAST BAY REGIONAL PARK DISTRICT INVESTMENT REPORT FOR THE QUARTER ENDED SEPTEMBER 30, 2017
WHEREAS, the Board of Directors has adopted the 2017 Investment Policy to provide guidance and direction for the prudent investment of District funds, and to foster the creation of a systematic and controlled investment process; and
WHEREAS, the Investment Policy calls for the District to invest District funds in a prudent manner, providing the highest yield with the maximum security of principal invested, while also meeting the daily cash flow requirements of the District; and
WHEREAS, the Investment Policy and Board Operating Guidelines require the Chief Financial Officer to prepare a quarterly report on investment activity for review by the Board Finance Committee and acceptance by the Board of Directors; and
WHEREAS, the Board Finance Committee reviewed this item at their meeting on November 20, 2017, and recommended favorable consideration of this item by the Board of Directors,
NOW, THEREFORE BE IT RESOLVED, that the Board of Directors of the East Bay Regional Park District hereby accepts the East Bay Regional Park District Investment Report for the quarter ended September 30, 2017; and
BE IT FURTHER RESOLVED, that the General Manager and Chief Financial Officer are hereby authorized and directed, on behalf of the District and in its name, to execute and deliver such documents and to do such acts as may be deemed necessary or appropriate to accomplish the intentions of this resolution.
Moved by Director , seconded by Director and approved on this 5th day of December 2017, by the following vote:
FOR:
AGAINST: ABSENT: ABSTAIN:
37 Attachment B EAST BAY REGIONAL PARK DISTRICT INVESTMENT BALANCES
For Period Ending September 30, 2017
District Cash and Investment Balances current quarter prior quarter prior year Market Value Amortized Cost Basis Market Value Market Value September 30, 2017 September 30, 2017 June 30, 2017 September 30, 2016 Pooled Investments Managed by CFO/Controller Wells Fargo Checking $ 110,296 $ 110,296 $ 1,813,867 $ - Bank of the West 5,000,000 5,000,000 - - Short-term Investments Sweep 9,495,282 9,495,282 13,418,545 4,588,001 LAIF 56,242,820 56,296,748 57,120,437 50,000,000 CAMP 47,846,563 47,846,563 99,592,479 57,821,080 1st Am Govern Fund-US Bank investment custodian 10,061,142 10,061,142 78,226 139,307 Sub-total 128,756,103 128,810,031 172,023,553 112,548,388 Mid-term Securities US Treasuries 22,872,822 22,931,652 21,978,932 16,247,916 Federal Agencies/Instrumentalities 20,369,357 19,994,031 23,117,154 28,528,763 State/Local Agencies 1,376,235 2,981,579 2,973,783 2,990,376 Supra-National Agency Bonds/Notes 2,364,488 2,380,900 1,177,905 1,188,223 Corporate Bonds/CP/CDs 29,618,139 29,645,339 27,069,481 27,018,166 Sub-total 76,601,041 77,933,500 76,317,255 75,973,444 Total Pooled Cash/Investments 205,357,145 206,743,532 248,340,808 188,521,832
Bond Funds Managed by Fiscal Agents Short-term Investments 2012 Prom Note Proj Fund (Dreyfus non-AMT tax free) 1,195,005 1,195,005 1,066,055 117,388 Measure AA Project Fund - - - 15,878,189 US Bank Measure AA Bond (Managed by CFO) 14,272,370 14,274,538 14,272,649 - Measure WW Project Fund 4,294,345 4,294,345 4,282,096 32,262,968 Measure WW capitalized interest - - - 19 Measure AA Debt Service Fund 7,821 7,821 3,038,266 3,049 Measure WW Debt Service Fund 3,073,550 3,073,550 10,443,758 501,835 Mid-term securities
2012 Prom Note Project Fund (State/Local Agencies) 20,733,859 20,753,432 20,774,701 22,085,474 Measure WW Project Fund (US Treasuries) - - - - Measure WW Project Fund (Federal Agencies) - - - - Measure WW Project Fund (Corp notes /CP) - - - - Long-term investment
Societe Generale GIC (2002 Limited reserve fund) - - - - Total Bond Funds 43,576,951 43,598,692 53,877,524 70,848,921
Grand Total District Cash/Investments $ 248,934,095 $ 250,342,223 $ 302,218,332 $ 259,370,753
Investment Earnings (accrual basis): quarter ended year-to-date at year-to-date at September 30, 2017 September 30, 2017 September 30, 2016 Short-term Investments $ 453,905 $ 1,205,394 $ 645,293 Mid-term Investments 302,211 856,739 1,149,643 Long-term Investments - - - Total Investment Earnings $ 756,116 $ 2,062,133 $ 1,794,936
Investment Fees: quarterly ytd fees Wells Fargo account fees $ 6,415 $ 16,302 US Bank Custodial fees $ 1,250 $ 1,250 PFM invest mgt fees/US Bank custodial fees $ 17,113 58,405 Total $ 24,778 $ 75,957
I verify that this report contains the total amounts of cash and investments at September 30, 2017 The investments are in conformity with the Investment Policy as stated in Resolution # 2017-03-054, dated March 7, 2017. The District's cash management program provides sufficient liquidity to meet expenditure requirement for the next six months, in conformity with the Investment Policy. Debra Auker 38 Debra Auker, CFO EAST BAY REGIONAL PARK DISTRICT 39
Investment Performance Review For the Quarter Ended September 30, 2017
Client Management Team PFM Asset Management LLC
Monique Spyke, Managing Director 50 California Street, Suite 2300 One Keystone Plaza, Suite 300 Allison Kaune, Senior Managing Consultant San Francisco, CA 94111 Harrisburg, PA 17101-2044 415-982-5544 717-232-2723 For the Quarter Ended September 30, 2017 EAST BAY REGIONAL PARK DISTRICT Portfolio Review
Portfolio Recap
Policy challenges in the U.S., combined with escalating tensions on the geopolitical front, led to bouts of uncertainty which triggered periods of “risk-off” and ”risk-on” during the third quarter.
After three rate hikes since December 2016, the Federal Reserve (Fed) shifted gears and announced the beginning of their program to reduce the central bank’s enormous balance sheet.
Strong investor appetite for high-quality bonds generally caused the yield spreads on investment-grade fixed income sectors (relative to U.S. Treasuries) to tighten over the quarter. • The yield spreads on federal agency securities vs. comparable-maturity Treasuries narrowed to historic lows. • Supranationals carried more yield spread and offered an attractive alternative in the high-quality government agency space. • Corporate yield spreads also tightened to multi-year lows.
We maintained the portfolio duration in line with the benchmark to minimize return volatility. 40
PFM Asset Management LLC 9 For the Quarter Ended September 30, 2017 EAST BAY REGIONAL PARK DISTRICT Portfolio Performance
Portfolio Performance (Total Return)
Annualized Return Effective Current Since Inception Portfolio/Benchmark Duration Quarter 1 Year 3 Year 5 Year 10 Year (06/30/09)
EAST BAY REGIONAL PARK DISTRICT* 1.87 0.35% 1.01% 1.18% 0.94% - 1.02%
East Bay California Regional Park Custom Index** 1.81 0.24% 0.24% 0.76% 0.63% - 0.79%
Difference 0.11% 0.77% 0.42% 0.31% - 0.23%
1.2% 1.18%
1.01% 1.02% 1.0%
41 0.94%
0.79% 0.8% 0.76%
0.63% 0.6%
Total Return 0.4% 0.35% 0.24% 0.24% 0.2%
0.0% Current Quarter 1 Year 3 Year 5 Year 10 Year Since Inception
EAST BAY REGIONAL PARK DISTRICT East Bay California Regional Park Custom Index
*Portfolio performance is gross of fees unless otherwise indicated. **The District's custom Index was the Merrill Lynch 1 Year UST Index from 6/30/09 to 3/31/11 and is the Merrill Lynch 1-3 Year UST Index beginning 3/31/11.
PFM Asset Management LLC 10 For the Quarter Ended September 30, 2017 EAST BAY REGIONAL PARK DISTRICT Portfolio Snapshot
Credit Quality (S&P Ratings) Sector Allocation
A Certificates of Deposit BBB+** 4.6% U.S. 2.1% A- Treasury 10.2% Portfolio Statistics AAAm 1.2% 18.4% Corporate Supra-Sov / 13.6% As of September 30, 2017 38.4% A+ 8.6% Supra-Natl Federal A-1+ Agency Agency/CMO 0.6% 1.9% 0.4% Par Value: $124,501,925 AA Municipal 1.1% Total Market Value: $134,798,552 0.4% AA- Security Market Value: $76,601,042 5.5% Accrued Interest: $289,804 Federal Mny Mkt Agency/GSE $10,061,142 Cash: AA+ Fund / Pool 16.0% CAMP $47,846,563 AAA 35.4% 38.4% 3.2% Amortized Cost: $124,696,256
Yield at Market: 1.62%
Yield at Cost: 1.49% Maturity Distribution 45% Effective Duration: 1.87 Years 41.6% 40% Duration to Worst: 1.89 Years 35% Average Maturity: 1.94 Years 32.2% 30% Average Credit: * AA 25% 24.4%
42 20%
15%
10%
5% 1.2% 0.6% 0.0% 0% 0 - 1 Year 1 - 2 Years 2 - 3 Years 3 - 4 Years 4 - 5 Years > 5 Years
*An average of each security’s credit rating assigned a numeric value and adjusted for its relative weighting in the portfolio. **The "BBB+" category comprises securities rated A or better by Moody's and/or Fitch.
PFM Asset Management LLC 11 For the Quarter Ended September 30, 2017 EAST BAY REGIONAL PARK DISTRICT Sector Allocation and Compliance
The portfolio is in compliance with the District’s Investment Policy and the California Government Code.
% of Permitted by In Security Type Market Value Portfolio Policy Compliance
U.S. Treasury $22,872,822 17.0% 100%
Federal Agency $19,854,017 14.8% 100%
Federal Agency CMOs $515,340 0.4% 20%
Municipal Bonds $1,376,235 1.0% 30% 43
Supranationals $2,364,488 1.8% 30%
Negotiable CDs $12,683,614 9.4% 30%
Corporate Notes $16,934,525 12.6% 30%
Securities Sub-Total $76,601,042 56.9%
Accrued Interest $289,804
Securities Total $76,890,846
Money Market Fund $10,061,142 7.5% 20%
CAMP $47,846,563 35.6% 100%
Total Investments $134,798,552 100.0%
As of 9/30/17. Detail may not add to total due to rounding.
PFM Asset Management LLC 12 For the Quarter Ended September 30, 2017 EAST BAY REGIONAL PARK DISTRICT Portfolio Performance
Portfolio Earnings
Quarter-Ended September 30, 2017
Market Value Basis Accrual (Amortized Cost) Basis
Beginning Value (06/30/2017) $175,909,733.48 $176,162,370.59
Net Purchases/Sales ($51,422,345.58) ($51,422,345.58)
Change in Value ($39,782.96) ($43,769.02)
44 Ending Value (09/30/2017) $124,447,604.94 $124,696,255.99
Interest Earned $558,113.44 $558,113.44
Portfolio Earnings $518,330.48 $514,344.42
PFM Asset Management LLC 13 For the Quarter Ended September 30, 2017 EAST BAY REGIONAL PARK DISTRICT Portfolio Composition
Maturity Distribution
As of September 30, 2017
Yield Average 0-1 1-2 2-3 3-4 4-5 >5 Portfolio/Benchmark at Market Maturity Years Years Years Years Years Years
EAST BAY REGIONAL PARK DISTRICT 1.62% 1.94 yrs 41.6% 32.2% 24.4% 1.2% 0.6% 0.0%
East Bay California Regional Park Custom Index* 1.48% 1.93 yrs 2.9% 53.9% 43.1% 0.0% 0.0% 0.0%
60% 53.9%
50% 43.1% 41.6% 40%
32.2% 30% 24.4%
20%
10% 2.9% 1.2% 0.0% 0.6% 0.0% 0.0% 0.0% 0% 0-1 Years 1-2 Years 2-3 Years 3-4 Years 4-5 Years > 5 Years 45 EAST BAY REGIONAL PARK DISTRICT East Bay California Regional Park Custom Index
*The District's Custom Index was the Merrill Lynch 1 Year UST Index from 6/30/09 to 3/31/11 and is the Merrill Lynch 1-3 Year UST Index beginning 3/31/11.
PFM Asset Management LLC 14 For the Quarter Ended September 30, 2017 EAST BAY REGIONAL PARK DISTRICT Portfolio Composition
Sector Allocation
September 30, 2017 June 30, 2017 March 31, 2017 December 31, 2016
Sector MV ($MM) % of Total MV ($MM) % of Total MV ($MM) % of Total MV ($MM) % of Total
Mny Mkt Fund / Pool 47.8 38.4% 99.6 56.5% 77.6 50.5% 90.9 54.6% U.S. Treasury 22.9 18.4% 22.0 12.5% 20.6 13.4% 19.0 11.4% Federal Agency/GSE 19.9 16.0% 22.3 12.7% 24.9 16.2% 26.4 15.8% Corporate 16.9 13.6% 16.8 9.5% 17.5 11.4% 18.3 11.0% Certificate of Deposit 12.7 10.2% 10.3 5.9% 7.9 5.2% 7.0 4.2% Supra-Sov / Supra-Natl Agency 2.4 1.9% 1.2 0.7% 1.2 0.8% 1.2 0.7% Municipal 1.4 1.1% 3.0 1.7% 3.0 1.9% 3.0 1.8% Federal Agency/CMO 0.5 0.4% 0.8 0.5% 0.9 0.6% 0.9 0.5%
Total $124.4 100.0% $175.9 100.0% $153.7 100.0% $166.6 100.0% 46 100%
Federal Agency/CMO 90%
Municipal 80%
Supra-Sov / Supra-Natl 70% Agency 60% Certificate of Deposit 50% Corporate 40%
Federal Agency/GSE 30%
U.S. Treasury 20%
Mny Mkt Fund / Pool 10% 0% September 2017 June 2017 March 2017 December 2016
Detail may not add to total due to rounding.
PFM Asset Management LLC 15 For the Quarter Ended September 30, 2017 EAST BAY REGIONAL PARK DISTRICT Portfolio Composition
Sector/Issuer Distribution
As of September 30, 2017
Sector / Issuer Market Value ($) % of Sector % of Total Portfolio
Certificate of Deposit
BANK OF MONTREAL 1,506,086 11.9% 1.2%
BANK OF NOVA SCOTIA 1,498,049 11.8% 1.2%
CANADIAN IMPERIAL BANK OF COMMERCE 1,503,782 11.9% 1.2%
MITSUBISHI UFJ FINANCIAL GROUP INC 874,722 6.9% 0.7%
NORDEA BANK AB 701,765 5.5% 0.6%
ROYAL BANK OF CANADA 700,966 5.5% 0.6%
SKANDINAVISKA ENSKILDA BANKEN AB 1,523,612 12.0% 1.2% 47 SUMITOMO MITSUI FINANCIAL GROUP INC 1,502,805 11.8% 1.2%
SVENSKA HANDELSBANKEN AB 1,495,193 11.8% 1.2%
WESTPAC BANKING CORP 1,376,636 10.9% 1.1%
Sector Total 12,683,614 100.0% 10.2%
Corporate
AMERICAN EXPRESS CO 750,010 4.4% 0.6%
AMERICAN HONDA FINANCE 520,484 3.1% 0.4%
APPLE INC 747,156 4.4% 0.6%
BANK OF AMERICA CO 773,381 4.6% 0.6%
BERKSHIRE HATHAWAY INC 134,847 0.8% 0.1%
CATERPILLAR INC 577,324 3.4% 0.5%
CITIGROUP INC 765,651 4.5% 0.6%
PFM Asset Management LLC 16 For the Quarter Ended September 30, 2017 EAST BAY REGIONAL PARK DISTRICT Portfolio Composition
Sector / Issuer Market Value ($) % of Sector % of Total Portfolio
DEERE & COMPANY 607,594 3.6% 0.5%
GENERAL ELECTRIC CO 806,363 4.8% 0.6%
GOLDMAN SACHS GROUP INC 746,676 4.4% 0.6%
HOME DEPOT INC 355,260 2.1% 0.3%
INTEL CORPORATION 400,844 2.4% 0.3%
INTERNATIONAL BUSINESS MACHINES 669,486 4.0% 0.5%
JP MORGAN CHASE & CO 754,038 4.5% 0.6%
MICROSOFT CORP 589,431 3.5% 0.5%
MORGAN STANLEY 379,298 2.2% 0.3%
ORACLE CORP 1,012,399 6.0% 0.8%
PEPSICO INC 499,310 2.9% 0.4%
48 PFIZER INC 348,877 2.1% 0.3%
THE BANK OF NEW YORK MELLON CORPORATION 700,584 4.1% 0.6%
THE WALT DISNEY CORPORATION 994,600 5.9% 0.8%
TOYOTA MOTOR CORP 1,449,648 8.6% 1.2%
UNILEVER PLC 174,841 1.0% 0.1%
VISA INC 202,042 1.2% 0.2%
WELLS FARGO & COMPANY 1,974,382 11.7% 1.6%
Sector Total 16,934,525 100.0% 13.6%
Federal Agency/CMO
FANNIE MAE 515,340 100.0% 0.4%
Sector Total 515,340 100.0% 0.4%
Federal Agency/GSE
PFM Asset Management LLC 17 For the Quarter Ended September 30, 2017 EAST BAY REGIONAL PARK DISTRICT Portfolio Composition
Sector / Issuer Market Value ($) % of Sector % of Total Portfolio
FANNIE MAE 7,607,379 38.3% 6.1%
FEDERAL FARM CREDIT BANKS 4,376,526 22.0% 3.5%
FEDERAL HOME LOAN BANKS 3,845,220 19.4% 3.1%
FREDDIE MAC 4,024,892 20.3% 3.2%
Sector Total 19,854,017 100.0% 16.0%
Mny Mkt Fund / Pool
CAMP POOL 47,846,563 100.0% 38.4%
Sector Total 47,846,563 100.0% 38.4%
Municipal
STATE OF CONNECTICUT 376,075 27.3% 0.3% 49
STATE OF GEORGIA 1,000,160 72.7% 0.8%
Sector Total 1,376,235 100.0% 1.1%
Supra-Sov / Supra-Natl Agency
INTER-AMERICAN DEVELOPMENT BANK 484,881 20.5% 0.4%
INTL BANK OF RECONSTRUCTION AND DEV 1,879,607 79.5% 1.5%
Sector Total 2,364,488 100.0% 1.9%
U.S. Treasury
UNITED STATES TREASURY 22,872,822 100.0% 18.4%
Sector Total 22,872,822 100.0% 18.4%
PFM Asset Management LLC 18 For the Quarter Ended September 30, 2017 EAST BAY REGIONAL PARK DISTRICT Portfolio Composition
Portfolio Total 124,447,605 100.0% 100.0% 50
PFM Asset Management LLC 19 For the Quarter Ended September 30, 2017 EAST BAY REGIONAL PARK DISTRICT Portfolio Review
Outlook and Strategy
Although low inflation is a conundrum, recent signaling from Fed officials boosted expectations for another rate hike this year.
With 2-year Treasury yields at the highest level since 2008, we plan to maintain the portfolio duration generally in line with the benchmark.
As we near the end of Janet Yellen’s term as Chair of the Federal Reserve, which will expire early next year, we will assess the market implications of all new appointees to the Fed (there will be a total of 4 openings on the Fed’s 7-member Board of Governors).
Our prevailing economic theme includes moderate growth expectations in the U.S. and abroad, further improvements in the tightening U.S. labor market, healthy consumer demand, and a stable corporate backdrop.
On the policy front, the potential for tax reform is worth watching, as will be the debt ceiling debate, which will resurface in December.
Our outlook on each of the major investment-grade fixed income sectors is as follows: • We favor U.S. Treasuries over agencies, except for new issues that offer a fair yield concession. Supranationals remain an
51 attractive alternative. • Corporate fundamentals remain stable, and we continue to view the sector positively. • In the credit space, we find that negotiable certificates of deposit (CDs) offer the best value, especially in the 2-year and under maturity range.
PFM Asset Management LLC 20 52 Portfolio Transactions and Holdings For the Quarter Ended September 30, 2017 EAST BAY REGIONAL PARK DISTRICT Portfolio Activity
Quarterly Portfolio Transactions
Trade Settle Maturity Transact Yield Realized Date Date Par ($) CUSIP Security Description Coupon Date Amt ($) at Market G/L (BV)
BUY
7/5/17 7/5/17 175,000 912828XM7 US TREASURY NOTES 1.62% 7/31/20 176,251.81 1.62% 7/5/17 7/7/17 1,250,000 912828XM7 US TREASURY NOTES 1.62% 7/31/20 1,259,590.81 1.60% 7/17/17 7/20/17 170,000 02665WBT7 AMERICAN HONDA FINANCE CORP NOTES 1.95% 7/20/20 169,828.30 1.98% 8/1/17 8/3/17 1,200,000 912828L32 US TREASURY NOTES 1.37% 8/31/20 1,201,744.57 1.52% 8/3/17 8/4/17 1,525,000 83050FXT3 SKANDINAV ENSKILDA BANKEN NY CD 1.84% 8/2/19 1,524,405.25 1.85% 8/3/17 8/7/17 1,370,000 96121T4A3 WESTPAC BANKING CORP NY CD 2.05% 8/3/20 1,370,000.00 2.05% 8/25/17 8/30/17 200,000 92826CAB8 VISA INC (CALLABLE) CORP NOTES 2.20% 12/14/20 203,128.89 1.85% 8/28/17 8/30/17 400,000 459058FS7 INTL BANK OF RECON AND DEV GLOBAL NOTES 1.12% 11/27/19 397,751.53 1.51%
53 8/28/17 8/30/17 375,000 459058FS7 INTL BANK OF RECON AND DEV GLOBAL NOTES 1.12% 11/27/19 372,809.56 1.52% 8/31/17 9/1/17 750,000 3135G0T60 FNMA NOTES 1.50% 7/30/20 751,132.50 1.49% 8/31/17 9/1/17 1,725,000 912828J50 US TREASURY NOTES 1.37% 2/29/20 1,724,998.14 1.38% 9/5/17 9/7/17 580,000 14913Q2A6 CATERPILLAR FINL SERVICE NOTE 1.85% 9/4/20 579,512.80 1.88% 9/5/17 9/8/17 670,000 44932HAA1 IBM CREDIT CORP 1.62% 9/6/19 669,490.80 1.66% 9/12/17 9/19/17 775,000 45905UP32 INTL BANK OF RECONSTRUCTION AND DEV NOTE 1.56% 9/12/20 773,140.00 1.64% 9/13/17 9/18/17 480,000 06051GGS2 BANK OF AMERICA CORP 2.32% 10/1/21 480,000.00 2.33% 9/22/17 9/26/17 295,000 06051GGS2 BANK OF AMERICA CORP 2.32% 10/1/21 294,680.61 2.37% 9/22/17 9/26/17 250,000 172967KB6 CITIGROUP INC CORP NOTES 2.65% 10/26/20 255,540.42 2.27% 9/25/17 9/27/17 875,000 06539RGM3 BANK TOKYO MITSUBISHI UFJ LTD LT CD 2.07% 9/25/19 875,000.00 2.07%
Total BUY 13,065,000 13,079,005.99
INTEREST
7/1/17 7/1/17 100,000 13017HAD8 CA EARTHQUAKE AUTH TXBL REV BONDS 1.82% 7/1/17 912.00 7/1/17 7/25/17 150,000 3136AQSW1 FNMA SERIES 2015-M15 ASQ2 1.89% 1/1/19 237.26 7/1/17 7/25/17 286,835 3136AQDQ0 FANNIE MAE SERIES 2015-M13 ASQ2 1.64% 9/1/19 669.65
PFM Asset Management LLC 21 For the Quarter Ended September 30, 2017 EAST BAY REGIONAL PARK DISTRICT Portfolio Activity
Trade Settle Maturity Transact Yield Realized Date Date Par ($) CUSIP Security Description Coupon Date Amt ($) at Market G/L (BV)
7/1/17 7/25/17 194,093 3136ASPX8 FNMA SERIES 2016-M9 ASQ2 1.78% 6/1/19 288.71 7/1/17 7/25/17 153,424 3136ANJY4 FNMA SERIES 2015-M7 ASQ2 1.55% 4/1/18 198.81 7/3/17 7/3/17 0 MONEY0002 MONEY MARKET FUND 26.62 7/8/17 7/8/17 100,000 25468PDH6 THE WALT DISNEY CORPORATION 1.65% 1/8/19 825.00 7/10/17 7/10/17 1,500,000 86958JHB8 SVENSKA HANDELSBANKEN NY LT CD 1.89% 1/10/19 14,096.25 7/10/17 7/10/17 375,000 172967LF6 CITIGROUP INC 2.45% 1/10/20 4,593.75 7/13/17 7/13/17 365,000 89236TCP8 TOYOTA MOTOR CREDIT CORP 1.55% 7/13/18 2,828.75 7/17/17 7/17/17 1,000,000 3133ECUV4 FFCB NOTES 2.15% 7/17/19 10,750.00 7/19/17 7/19/17 875,000 3137EAEB1 FHLMC REFERENCE NOTE 0.87% 7/19/19 3,828.13 7/22/17 7/22/17 1,600,000 94974BGM6 WELLS FARGO & COMPANY NOTES 2.60% 7/22/20 20,800.00 7/23/17 7/23/17 750,000 46625HKA7 JPMORGAN CHASE & CO (CALLABLE) 2.25% 1/23/20 8,437.50 7/25/17 7/25/17 1,000,000 3136G3K87 FNMA NOTES (CALLABLE) 1.18% 7/25/19 5,900.00 7/26/17 7/26/17 550,000 90331HMQ3 US BANCORP BONDS (CALLABLE) 1.35% 1/26/18 3,712.50 7/27/17 7/27/17 375,000 61747YDW2 MORGAN STANLEY CORP BONDS 2.65% 1/27/20 4,968.75 7/31/17 7/31/17 1,250,000 912828XM7 US TREASURY NOTES 1.62% 7/31/20 10,156.25 7/31/17 7/31/17 135,000 0258M0DV8 AMERICAN EXPRESS CRD CRP NT (CALLABLE) 1.80% 7/31/18 1,215.00 7/31/17 7/31/17 1,000,000 912828VQ0 US TREASURY NOTES 1.37% 7/31/18 6,875.00 7/31/17 7/31/17 175,000 912828XM7 US TREASURY NOTES 1.62% 7/31/20 1,421.88 7/31/17 7/31/17 2,025,000 912828B33 US TREASURY NOTES 1.50% 1/31/19 15,187.50 7/31/17 7/31/17 1,300,000 912828WW6 US TREASURY NOTES 1.62% 7/31/19 10,562.50 8/1/17 8/1/17 0 MONEY0002 MONEY MARKET FUND 40.72 8/1/17 8/1/17 1,000,000 373384T55 GA ST TXBL GO BONDS 1.38% 2/1/18 6,900.00 8/1/17 8/25/17 150,000 3136AQSW1 FNMA SERIES 2015-M15 ASQ2 1.89% 1/1/19 306.09 8/1/17 8/25/17 271,615 3136AQDQ0 FANNIE MAE SERIES 2015-M13 ASQ2 1.64% 9/1/19 395.93 8/1/17 8/25/17 135,629 3136ANJY4 FNMA SERIES 2015-M7 ASQ2 1.55% 4/1/18 175.19 8/1/17 8/25/17 126,130 3136ASPX8 FNMA SERIES 2016-M9 ASQ2 1.78% 6/1/19 187.62 8/2/17 8/2/17 575,000 3135G0N33 FNMA BENCHMARK NOTE 0.87% 8/2/19 2,515.63 8/3/17 8/3/17 1,100,000 3133EGPP4 FFCB NOTES (CALLABLE) 1.36% 8/3/20 7,480.00 8/4/17 8/4/17 350,000 037833CB4 APPLE INC CORP NOTES 1.10% 8/2/19 1,925.00 8/6/17 8/6/17 360,000 594918BV5 MICROSOFT CORP 1.85% 2/6/20 3,330.00
PFM Asset Management LLC 22 For the Quarter Ended September 30, 2017 EAST BAY REGIONAL PARK DISTRICT Portfolio Activity
Trade Settle Maturity Transact Yield Realized Date Date Par ($) CUSIP Security Description Coupon Date Amt ($) at Market G/L (BV)
8/7/17 8/7/17 1,500,000 06427KRC3 BANK OF MONTREAL CHICAGO CERT DEPOS 1.88% 2/7/19 13,943.33 8/7/17 8/7/17 1,160,000 3130A8PK3 FHLB NOTES 0.62% 8/7/18 3,625.00 8/8/17 8/8/17 230,000 594918BN3 MICROSOFT CORP NOTES 1.10% 8/8/19 1,265.00 8/14/17 8/14/17 350,000 02665WBM2 AMERICAN HONDA FINANCE 2.00% 2/14/20 3,461.11 8/15/17 8/15/17 380,000 20772J3D2 CT ST TXBL GO BONDS 1.30% 8/15/19 2,470.00 8/15/17 8/15/17 350,000 459058FK4 INTL BANK OF RECON AND DEV SN NOTE 0.87% 8/15/19 1,533.00 8/15/17 8/15/17 85,000 084670BX5 BERKSHIRE HATHAWAY INC GLOBAL NOTES 1.15% 8/15/18 488.75 8/19/17 8/19/17 445,000 89236TCU7 TOYOTA MOTOR CREDIT CORP 1.70% 2/19/19 3,782.50 8/24/17 8/24/17 1,000,000 3133EFZT7 FFCB NOTES (CALLABLE) 1.40% 2/24/20 7,000.00 8/26/17 8/26/17 875,000 3135G0J53 FNMA BENCHMARK NOTE 1.00% 2/26/19 4,375.00 8/26/17 8/26/17 600,000 3135G0J53 FNMA BENCHMARK NOTE 1.00% 2/26/19 3,000.00 8/28/17 8/28/17 630,000 3135G0T29 FNMA NOTES 1.50% 2/28/20 4,725.00 8/28/17 8/28/17 1,150,000 3135G0P49 FNMA NOTES 1.00% 8/28/19 5,750.00 8/28/17 8/28/17 600,000 3135G0P49 FNMA NOTES 1.00% 8/28/19 3,000.00 8/31/17 8/31/17 575,000 912828J50 US TREASURY NOTES 1.37% 2/29/20 3,953.12 8/31/17 8/31/17 1,200,000 912828L32 US TREASURY NOTES 1.37% 8/31/20 8,250.00 8/31/17 8/31/17 275,000 912828J50 US TREASURY NOTES 1.37% 2/29/20 1,890.63 8/31/17 8/31/17 1,000,000 912828RE2 US TREASURY NOTES 1.50% 8/31/18 7,500.00 9/1/17 9/1/17 0 MONEY0002 MONEY MARKET FUND 93.68 9/1/17 9/25/17 0 3136AQSW1 FNMA SERIES 2015-M15 ASQ2 1.89% 1/1/19 257.22 9/1/17 9/25/17 118,960 3136ANJY4 FNMA SERIES 2015-M7 ASQ2 1.55% 4/1/18 153.66 9/1/17 9/25/17 264,843 3136AQDQ0 FANNIE MAE SERIES 2015-M13 ASQ2 1.64% 9/1/19 409.15 9/1/17 9/25/17 117,059 3136ASPX8 FNMA SERIES 2016-M9 ASQ2 1.78% 6/1/19 174.13 9/3/17 9/3/17 215,000 0258M0EE5 AMERICAN EXPRESS CREDIT (CALLABLE) CORP 2.20% 3/3/20 2,365.00 9/4/17 9/4/17 145,000 25468PDP8 WALT DISNEY COMPANY CORP NOTES 1.95% 3/4/20 1,398.04 9/7/17 9/7/17 1,250,000 3130A57L7 FHLB NOTES 1.05% 9/7/18 6,562.50 9/9/17 9/9/17 700,000 78009NZZ2 ROYAL BANK OF CANADA NY CD 1.70% 3/9/18 5,950.00 9/12/17 9/12/17 1,000,000 89236TCF0 TOYOTA MOTOR CORP NOTES 2.15% 3/12/20 10,750.00 9/13/17 9/13/17 1,000,000 313378J77 FHLB NOTES 1.87% 3/13/20 9,375.00 9/13/17 9/13/17 315,000 24422ETQ2 JOHN DEERE CAPITAL CORP CORP NOTES 2.20% 3/13/20 3,426.50
PFM Asset Management LLC 23 For the Quarter Ended September 30, 2017 EAST BAY REGIONAL PARK DISTRICT Portfolio Activity
Trade Settle Maturity Transact Yield Realized Date Date Par ($) CUSIP Security Description Coupon Date Amt ($) at Market G/L (BV)
9/15/17 9/15/17 50,000 084664CG4 BERKSHIRE HATHAWAY INC NOTES 1.70% 3/15/19 425.00 9/18/17 9/18/17 1,050,000 3130AAXX1 FEDERAL HOME LOAN BANK AGENCY 1.37% 3/18/19 7,539.58 9/26/17 9/26/17 550,000 3130A9EP2 FHLB GLOBAL NOTES 1.00% 9/26/19 2,750.00 9/30/17 9/30/17 1,170,000 912828C65 US TREASURY NOTES 1.62% 3/31/19 9,506.25 9/30/17 9/30/17 1,150,000 3134G8PD5 FHLMC NOTES (EX-CALLABLE) 1.35% 9/30/19 7,762.50
Total INTEREST 40,828,588 300,658.64
MATURITY
7/1/17 7/1/17 100,000 13017HAD8 CA EARTHQUAKE AUTH TXBL REV BONDS 1.82% 7/1/17 100,000.00 0.00
Total MATURITY 100,000 100,000.00 0.00 56
PAYDOWNS
7/1/17 7/25/17 15,342 3136AQDQ0 FANNIE MAE SERIES 2015-M13 ASQ2 1.64% 9/1/19 15,342.04 0.00 7/1/17 7/25/17 67,963 3136ASPX8 FNMA SERIES 2016-M9 ASQ2 1.78% 6/1/19 67,963.28 0.00 7/1/17 7/25/17 17,794 3136ANJY4 FNMA SERIES 2015-M7 ASQ2 1.55% 4/1/18 17,794.46 0.00 8/1/17 8/25/17 28,351 3136AQSW1 FNMA SERIES 2015-M15 ASQ2 1.89% 1/1/19 28,351.42 0.00 8/1/17 8/25/17 6,772 3136AQDQ0 FANNIE MAE SERIES 2015-M13 ASQ2 1.64% 9/1/19 6,772.34 0.00 8/1/17 8/25/17 9,070 3136ASPX8 FNMA SERIES 2016-M9 ASQ2 1.78% 6/1/19 9,070.45 0.00 8/1/17 8/25/17 16,669 3136ANJY4 FNMA SERIES 2015-M7 ASQ2 1.55% 4/1/18 16,669.35 0.00 9/1/17 9/25/17 22,764 3136AQSW1 FNMA SERIES 2015-M15 ASQ2 1.89% 1/1/19 22,763.74 0.00 9/1/17 9/25/17 27,161 3136AQDQ0 FANNIE MAE SERIES 2015-M13 ASQ2 1.64% 9/1/19 27,160.51 0.00 9/1/17 9/25/17 11,865 3136ASPX8 FNMA SERIES 2016-M9 ASQ2 1.78% 6/1/19 11,865.44 0.00 9/1/17 9/25/17 45,360 3136ANJY4 FNMA SERIES 2015-M7 ASQ2 1.55% 4/1/18 45,360.05 0.00
Total PAYDOWNS 269,113 269,113.08 0.00
PFM Asset Management LLC 24 For the Quarter Ended September 30, 2017 EAST BAY REGIONAL PARK DISTRICT Portfolio Activity
Trade Settle Maturity Transact Yield Realized Date Date Par ($) CUSIP Security Description Coupon Date Amt ($) at Market G/L (BV)
SELL
7/5/17 7/7/17 225,000 912828VQ0 US TREASURY NOTES 1.37% 7/31/18 226,543.91 1.29% (654.16) 7/5/17 7/7/17 350,000 459058FE8 INTL BANK OF RECON AND DEV SN NOTES 0.87% 7/19/18 349,540.80 1.40% (1,603.44) 7/5/17 7/7/17 700,000 90333VPF1 US BANK NA CINCIN CD(CALLED OMD 9/11/17) 1.37% 8/11/17 703,255.39 1.20% 221.86 7/17/17 7/20/17 150,000 17275RAU6 CISCO SYSTEMS INC CORP NOTE 1.65% 6/15/18 150,578.13 1.40% 345.33 8/1/17 8/3/17 1,000,000 912828VQ0 US TREASURY NOTES 1.37% 7/31/18 1,001,323.03 1.25% (2,330.89) 8/3/17 8/4/17 200,000 3130A8PK3 FHLB NOTES 0.62% 8/7/18 199,238.58 1.31% (1,011.08) 8/3/17 8/4/17 600,000 931142DF7 WAL-MART STORES INC GLOBAL NOTES 1.12% 4/11/18 601,134.75 1.37% (1,020.38) 8/3/17 8/4/17 700,000 83050FBG5 SKANDINAVISKA ENSKILDA BANKEN NY CD 1.48% 11/16/17 707,865.91 1.27% 354.91 8/7/17 8/7/17 1,500,000 13063CPN4 CA ST TXBL GO BONDS 1.25% 11/1/17 1,505,000.00 1.25% (695.97) 8/28/17 8/30/17 700,000 3130A8PK3 FHLB NOTES 0.62% 8/7/18 696,121.51 1.27% (2,972.05) 8/31/17 9/1/17 460,000 3130A8PK3 FHLB NOTES 0.62% 8/7/18 457,486.87 1.26% (1,927.77) 8/31/17 9/1/17 1,000,000 3134G6PM9 FREDDIE MAC (CALLABLE) NOTES 1.05% 12/29/17 1,001,718.33 1.08% (90.00) 8/31/17 9/1/17 1,000,000 912828RE2 US TREASURY NOTES 1.50% 8/31/18 1,002,541.44 1.25% (95.94) 9/6/17 9/7/17 455,000 17275RAU6 CISCO SYSTEMS INC CORP NOTE 1.65% 6/15/18 457,419.84 1.45% 730.14 9/6/17 9/7/17 225,000 89236TCP8 TOYOTA MOTOR CREDIT CORP 1.55% 7/13/18 225,617.63 1.50% 149.58 9/6/17 9/7/17 550,000 90331HMQ3 US BANCORP BONDS (CALLABLE) 1.35% 1/26/18 550,680.63 1.43% (241.30) 9/12/17 9/19/17 775,000 912828L32 US TREASURY NOTES 1.37% 8/31/20 773,440.17 1.47% 1,130.22 9/13/17 9/18/17 140,000 89236TCP8 TOYOTA MOTOR CREDIT CORP 1.55% 7/13/18 140,435.21 1.51% 76.45 9/13/17 9/18/17 350,000 06050TMC3 BANK OF AMERICA BANK NOTES 1.75% 6/5/18 352,305.43 1.53% 355.43 9/22/17 9/26/17 425,000 912828L32 US TREASURY NOTES 1.37% 8/31/20 422,946.09 1.58% (703.19) 9/25/17 9/27/17 875,000 3135G0P49 FNMA NOTES 1.00% 8/28/19 867,707.36 1.48% (7,115.91)
Total SELL 12,380,000 12,392,901.01 -17,098.16 57
PFM Asset Management LLC 25 For the Quarter Ended September 30, 2017 EAST BAY REGIONAL PARK DISTRICT Portfolio Activity
CAMP Pool Transactions
Trade Settle Dollar Share or Share Transaction Description Date Date Amount Unit Price Amount
07/07/17 07/07/17 Purchase - ACH Purchase $13,000,000.00 1.00 13,000,000.000
07/12/17 07/12/17 Redemption - ACH Redemption $(10,000,000.00) 1.00 (10,000,000.000)
07/27/17 07/27/17 Redemption - ACH Redemption $(5,000,000.00) 1.00 (5,000,000.000)
07/31/17 08/01/17 Accrual Income Div Reinvestment - Distributions $97,663.16 1.00 97,663.160
08/01/17 08/01/17 Redemption - ACH Redemption $(1,500,000.00) 1.00 (1,500,000.000)
08/07/17 08/07/17 Redemption - ACH Redemption $(3,000,000.00) 1.00 (3,000,000.000)
08/11/17 08/11/17 Redemption - ACH Redemption $(2,000,000.00) 1.00 (2,000,000.000)
08/16/17 08/16/17 Redemption - ACH Redemption $(1,500,000.00) 1.00 (1,500,000.000)
58 08/23/17 08/23/17 Redemption - ACH Redemption $(2,000,000.00) 1.00 (2,000,000.000)
08/30/17 08/30/17 Purchase - ACH Purchase $1,200,000.00 1.00 1,200,000.000
08/31/17 09/01/17 Accrual Income Div Reinvestment - Distributions $87,910.65 1.00 87,910.650
09/05/17 09/05/17 Redemption - ACH Redemption $(2,300,000.00) 1.00 (2,300,000.000)
09/06/17 09/06/17 Redemption - ACH Redemption $(3,000,000.00) 1.00 (3,000,000.000)
09/12/17 09/12/17 Redemption - ACH Redemption $(1,600,000.00) 1.00 (1,600,000.000)
09/18/17 09/18/17 Redemption - ACH Redemption $(4,500,000.00) 1.00 (4,500,000.000)
09/19/17 09/19/17 Redemption - ACH Redemption $(14,300,000.00) 1.00 (14,300,000.000)
09/20/17 09/20/17 Redemption - ACH Redemption $(5,000,000.00) 1.00 (5,000,000.000)
09/26/17 09/26/17 Redemption - ACH Redemption $(5,500,000.00) 1.00 (5,500,000.000)
09/29/17 09/29/17 Purchase - ACH Purchase $5,000,000.00 1.00 5,000,000.000
09/29/17 09/29/17 Redemption - Outgoing Wires $(10,000,000.00) 1.00 (10,000,000.000)
09/29/17 10/02/17 Accrual Income Div Reinvestment - Distributions $68,510.87 1.00 68,510.870
PFM Asset Management LLC 26 For the Quarter Ended September 30, 2017 EAST BAY REGIONAL PARK DISTRICT Portfolio Activity
TOTALS $(51,745,915.32) (51,745,915.320) 59
PFM Asset Management LLC 27 Managed Account Detail of Securities Held For the Month Ending September 30, 2017 EAST BAY REGIONAL PARK DISTRICT
Security Type/Description S&P Moody's Trade Settle Original YTM Accrued Amortized Market Dated Date/Coupon/Maturity CUSIP Par Rating Rating Date Date Cost at Cost Interest Cost Value U.S. Treasury Bond / Note
US TREASURY NOTES 912828A34 1,025,000.00 AA+ Aaa 05/03/16 05/06/16 1,035,810.55 0.83 4,305.84 1,029,927.65 1,023,317.98 DTD 12/02/2013 1.250% 11/30/2018
US TREASURY NOTES 912828A75 1,200,000.00 AA+ Aaa 12/01/15 12/04/15 1,210,171.87 1.22 4,548.91 1,204,174.08 1,201,312.80 DTD 12/31/2013 1.500% 12/31/2018
US TREASURY NOTES 912828A75 2,000,000.00 AA+ Aaa 12/19/16 12/22/16 2,009,062.50 1.27 7,581.52 2,005,610.56 2,002,188.00 DTD 12/31/2013 1.500% 12/31/2018
US TREASURY NOTES 912828B33 2,025,000.00 AA+ Aaa 01/03/17 01/05/17 2,035,045.90 1.26 5,117.53 2,031,491.87 2,027,136.38 DTD 01/31/2014 1.500% 01/31/2019
US TREASURY NOTES 912828C65 1,170,000.00 AA+ Aaa 03/02/16 03/04/16 1,190,292.19 1.05 52.23 1,179,967.55 1,173,428.10 DTD 03/31/2014 1.625% 03/31/2019
60 US TREASURY NOTES 912828D23 795,000.00 AA+ Aaa 06/27/16 06/29/16 815,620.31 0.70 5,406.22 806,546.15 797,235.54 DTD 04/30/2014 1.625% 04/30/2019
US TREASURY NOTES 912828D23 855,000.00 AA+ Aaa 11/10/16 11/14/16 866,689.45 1.06 5,814.23 862,545.95 857,404.26 DTD 04/30/2014 1.625% 04/30/2019
US TREASURY NOTES 912828D23 2,000,000.00 AA+ Aaa 12/19/16 12/22/16 2,010,937.50 1.39 13,600.54 2,007,386.90 2,005,624.00 DTD 04/30/2014 1.625% 04/30/2019
US TREASURY NOTES 912828WW6 1,300,000.00 AA+ Aaa 01/03/17 01/05/17 1,308,125.00 1.38 3,559.10 1,305,820.07 1,303,707.60 DTD 07/31/2014 1.625% 07/31/2019
US TREASURY NOTES 912828G61 1,800,000.00 AA+ Aaa 12/01/16 12/05/16 1,802,812.50 1.45 9,073.77 1,802,050.63 1,799,719.20 DTD 12/01/2014 1.500% 11/30/2019
US TREASURY NOTES 912828J50 275,000.00 AA+ Aaa 03/08/17 03/13/17 272,690.43 1.67 323.81 273,111.24 273,861.23 DTD 03/02/2015 1.375% 02/29/2020
US TREASURY NOTES 912828J50 575,000.00 AA+ Aaa 02/01/17 02/03/17 571,518.55 1.58 677.05 572,248.97 572,618.93 DTD 03/02/2015 1.375% 02/29/2020
US TREASURY NOTES 912828J50 1,725,000.00 AA+ Aaa 08/31/17 09/01/17 1,724,932.62 1.38 2,031.16 1,724,934.85 1,717,856.78 DTD 03/02/2015 1.375% 02/29/2020
US TREASURY NOTES 912828K58 900,000.00 AA+ Aaa 04/07/17 04/10/17 895,359.38 1.55 5,178.67 896,067.05 895,500.00 DTD 04/30/2015 1.375% 04/30/2020
28 Managed Account Detail of Securities Held For the Month Ending September 30, 2017 EAST BAY REGIONAL PARK DISTRICT Security Type/Description S&P Moody's Trade Settle Original YTM Accrued Amortized Market Dated Date/Coupon/Maturity CUSIP Par Rating Rating Date Date Cost at Cost Interest Cost Value U.S. Treasury Bond / Note
US TREASURY NOTES 912828K58 1,200,000.00 AA+ Aaa 04/03/17 04/05/17 1,194,609.38 1.53 6,904.89 1,195,452.60 1,194,000.00 DTD 04/30/2015 1.375% 04/30/2020
US TREASURY NOTES 912828XH8 2,600,000.00 AA+ Aaa 06/26/17 06/28/17 2,609,343.75 1.50 10,677.31 2,608,556.68 2,602,132.00 DTD 06/30/2015 1.625% 06/30/2020
US TREASURY NOTES 912828XM7 175,000.00 AA+ Aaa 07/05/17 07/05/17 175,034.18 1.62 479.11 175,032.21 175,095.73 DTD 07/31/2015 1.625% 07/31/2020
US TREASURY NOTES 912828XM7 1,250,000.00 AA+ Aaa 07/05/17 07/07/17 1,250,781.25 1.60 3,422.21 1,250,726.99 1,250,683.75 DTD 07/31/2015 1.625% 07/31/2020
Security Type Sub-Total 22,870,000.00 22,978,837.31 1.33 88,754.10 22,931,652.00 22,872,822.28
Supra-National1 Agency Bond / Note
INTER-AMERICAN DEVELOPMENT BANK 458182DX7 490,000.00 AAA Aaa 04/05/16 04/12/16 488,530.00 1.10 1,878.33 489,223.35 484,880.97 DTD 04/12/2016 1.000% 05/13/2019
INTL BANK OF RECON AND DEV SN NOTE 459058FK4 350,000.00 AAA Aaa 07/06/16 07/13/16 349,926.50 0.88 391.32 349,954.92 345,128.35 DTD 07/13/2016 0.875% 08/15/2019
INTL BANK OF RECON AND DEV GLOBAL 459058FS7 375,000.00 AAA Aaa 08/28/17 08/30/17 371,718.75 1.52 1,453.13 371,843.53 370,686.75 NOTES DTD 10/27/2016 1.125% 11/27/2019
INTL BANK OF RECON AND DEV GLOBAL 459058FS7 400,000.00 AAA Aaa 08/28/17 08/30/17 396,588.00 1.51 1,550.00 396,717.78 395,399.20 NOTES DTD 10/27/2016 1.125% 11/27/2019
INTL BANK OF RECONSTRUCTION AND DEV 45905UP32 775,000.00 NR Aaa 09/12/17 09/19/17 773,140.00 1.64 403.26 773,160.33 768,393.13 NOTE DTD 09/19/2017 1.561% 09/12/2020
Security Type Sub-Total 2,390,000.00 2,379,903.25 1.38 5,676.04 2,380,899.91 2,364,488.40
Municipal Bond / Note
GA ST TXBL GO BONDS 373384T55 1,000,000.00 AAA Aaa 06/18/14 07/10/14 1,000,000.00 1.38 2,300.00 1,000,000.00 1,000,160.00 DTD 07/10/2014 1.380% 02/01/2018
29 Managed Account Detail of Securities Held For the Month Ending September 30, 2017 EAST BAY REGIONAL PARK DISTRICT Security Type/Description S&P Moody's Trade Settle Original YTM Accrued Amortized Market Dated Date/Coupon/Maturity CUSIP Par Rating Rating Date Date Cost at Cost Interest Cost Value Municipal Bond / Note
CT ST TXBL GO BONDS 20772J3D2 380,000.00 A+ A1 08/03/16 08/17/16 380,820.80 1.23 631.22 380,516.58 376,074.60 DTD 08/17/2016 1.300% 08/15/2019
Security Type Sub-Total 1,380,000.00 1,380,820.80 1.34 2,931.22 1,380,516.58 1,376,234.60
Federal Agency Collateralized Mortgage Obligation
FNMA SERIES 2015-M7 ASQ2 3136ANJY4 73,600.07 AA+ Aaa 04/15/15 04/30/15 74,335.81 0.83 95.07 73,652.08 73,561.09 DTD 04/01/2015 1.550% 04/01/2018
FNMA SERIES 2015-M15 ASQ2 3136AQSW1 98,884.84 AA+ Aaa 11/06/15 11/30/15 99,873.68 1.20 156.41 99,182.53 98,981.67 DTD 11/01/2015 1.898% 01/01/2019
FNMA SERIES 2016-M9 ASQ2 3136ASPX8 105,193.78 AA+ Aaa 06/09/16 06/30/16 106,245.66 1.05 156.48 105,718.60 105,257.64 DTD 06/01/2016 1.785% 06/01/2019
FANNIE MAE SERIES 2015-M13 ASQ2 3136AQDQ0 237,682.55 AA+ Aaa 10/07/15 10/30/15 240,062.68 1.08 326.02 238,701.21 237,539.47 DTD 10/01/2015 1.646% 09/01/2019
Security Type Sub-Total 515,361.24 520,517.83 1.06 733.98 517,254.42 515,339.87
Federal Agency Bond / Note
FHLB NOTES 3130A57L7 1,250,000.00 AA+ Aaa 05/04/15 05/07/15 1,246,462.50 1.14 875.00 1,248,995.00 1,246,392.50 DTD 05/07/2015 1.050% 09/07/2018
FANNIE MAE GLOBAL NOTES 3135G0YT4 1,350,000.00 AA+ Aaa 09/23/15 09/28/15 1,371,883.50 1.10 7,556.25 1,358,081.33 1,351,756.35 DTD 10/01/2013 1.625% 11/27/2018
FNMA BENCHMARK NOTE 3135G0J53 600,000.00 AA+ Aaa 05/26/16 05/31/16 598,818.00 1.07 583.33 599,390.80 596,179.80 DTD 02/23/2016 1.000% 02/26/2019
FNMA BENCHMARK NOTE 3135G0J53 875,000.00 AA+ Aaa 02/19/16 02/23/16 872,935.00 1.08 850.69 874,028.82 869,428.88 DTD 02/23/2016 1.000% 02/26/2019
FEDERAL HOME LOAN BANK AGENCY 3130AAXX1 1,050,000.00 AA+ Aaa 03/09/17 03/13/17 1,047,620.70 1.49 521.35 1,048,264.82 1,048,611.90 DTD 03/10/2017 1.375% 03/18/2019
FREDDIE MAC NOTES 3137EADZ9 75,000.00 AA+ Aaa 08/12/16 08/15/16 75,463.50 0.89 389.06 75,268.92 74,619.08 DTD 03/21/2016 1.125% 04/15/2019
30 Managed Account Detail of Securities Held For the Month Ending September 30, 2017 EAST BAY REGIONAL PARK DISTRICT Security Type/Description S&P Moody's Trade Settle Original YTM Accrued Amortized Market Dated Date/Coupon/Maturity CUSIP Par Rating Rating Date Date Cost at Cost Interest Cost Value Federal Agency Bond / Note
FREDDIE MAC NOTES 3137EADZ9 800,000.00 AA+ Aaa 05/26/16 05/31/16 800,616.00 1.10 4,150.00 800,333.70 795,936.80 DTD 03/21/2016 1.125% 04/15/2019
FHLMC NOTES (CALLABLE) 3134G9LD7 1,150,000.00 AA+ Aaa 05/13/16 05/24/16 1,150,000.00 1.25 5,071.18 1,150,000.00 1,145,106.75 DTD 05/24/2016 1.250% 05/24/2019
FFCB NOTES 3133ECUV4 1,000,000.00 AA+ Aaa 05/14/15 05/15/15 1,027,570.00 1.47 4,419.44 1,012,064.83 1,008,883.00 DTD 07/17/2013 2.150% 07/17/2019
FHLMC REFERENCE NOTE 3137EAEB1 875,000.00 AA+ Aaa 07/19/16 07/20/16 872,882.50 0.96 1,531.25 873,721.23 864,870.13 DTD 07/20/2016 0.875% 07/19/2019
FNMA NOTES (CALLABLE) 3136G3K87 1,000,000.00 AA+ Aaa 07/19/16 07/25/16 999,330.00 1.20 2,163.33 999,591.48 987,668.00 DTD 07/25/2016 1.180% 07/25/2019
FNMA BENCHMARK NOTE 3135G0N33 575,000.00 AA+ Aaa 07/29/16 08/02/16 574,034.00 0.93 824.57 574,405.66 568,220.18 DTD 08/02/2016 0.875% 08/02/2019
FNMA NOTES 3135G0P49 275,000.00 AA+ Aaa 08/31/16 09/02/16 274,571.00 1.05 252.08 274,724.52 272,305.55 DTD 09/02/2016 1.000% 08/28/2019
FNMA NOTES 3135G0P49 600,000.00 AA+ Aaa 10/03/16 10/05/16 599,640.00 1.02 550.00 599,762.35 594,121.20 DTD 09/02/2016 1.000% 08/28/2019
FHLB GLOBAL NOTES 3130A9EP2 550,000.00 AA+ Aaa 10/03/16 10/05/16 549,807.50 1.01 76.39 549,871.07 544,286.60 DTD 09/09/2016 1.000% 09/26/2019
FHLMC NOTES (EX-CALLABLE) 3134G8PD5 1,150,000.00 AA+ Aaa 03/21/16 03/30/16 1,150,000.00 1.35 43.13 1,150,000.00 1,144,359.25 DTD 03/30/2016 1.350% 09/30/2019
FFCB NOTES (CALLABLE) 3133EFKY2 1,300,000.00 AA+ Aaa 10/19/15 10/28/15 1,297,959.00 1.40 7,514.00 1,298,927.12 1,289,337.40 DTD 10/28/2015 1.360% 10/28/2019
FFCB NOTES (CALLABLE) 3133EFZT7 1,000,000.00 AA+ Aaa 02/11/16 02/24/16 1,000,000.00 1.40 1,438.89 1,000,000.00 993,402.00 DTD 02/24/2016 1.400% 02/24/2020
FNMA NOTES 3135G0T29 630,000.00 AA+ Aaa 02/24/17 02/28/17 629,596.80 1.52 866.25 629,674.91 628,501.86 DTD 02/28/2017 1.500% 02/28/2020
FHLB NOTES 313378J77 1,000,000.00 AA+ Aaa 05/09/16 05/10/16 1,027,970.00 1.13 937.50 1,017,979.88 1,005,929.00 DTD 03/02/2012 1.875% 03/13/2020
31 Managed Account Detail of Securities Held For the Month Ending September 30, 2017 EAST BAY REGIONAL PARK DISTRICT Security Type/Description S&P Moody's Trade Settle Original YTM Accrued Amortized Market Dated Date/Coupon/Maturity CUSIP Par Rating Rating Date Date Cost at Cost Interest Cost Value Federal Agency Bond / Note
FNMA NOTES 3135G0T60 750,000.00 AA+ Aaa 08/31/17 09/01/17 750,195.00 1.49 1,875.00 750,190.01 745,900.50 DTD 08/01/2017 1.500% 07/30/2020
FFCB NOTES (CALLABLE) 3133EGPP4 1,100,000.00 AA+ Aaa 08/04/16 08/05/16 1,100,055.00 1.36 2,410.22 1,100,000.00 1,084,903.60 DTD 08/03/2016 1.360% 08/03/2020
FNMA BENCHMARK NOTE 3135G0F73 1,000,000.00 AA+ Aaa 09/15/16 09/16/16 1,011,560.00 1.22 5,041.67 1,008,754.71 993,297.00 DTD 10/19/2015 1.500% 11/30/2020
Security Type Sub-Total 19,955,000.00 20,028,970.00 1.23 49,940.58 19,994,031.16 19,854,017.33
Corporate Note
BANK OF NEW YORK MELLON CORP 06406HDB2 700,000.00 A A1 05/22/15 05/29/15 699,937.00 1.60 4,013.33 699,986.01 700,583.80
(CALLABLE)4 DTD 05/29/2015 1.600% 05/22/2018
AMERICAN EXPRESS CRD CRP NT 0258M0DV8 135,000.00 A- A2 10/05/15 10/08/15 135,522.45 1.66 411.75 135,145.98 135,142.70 (CALLABLE) DTD 07/31/2015 1.800% 07/31/2018
BERKSHIRE HATHAWAY INC GLOBAL NOTES 084670BX5 85,000.00 AA Aa2 08/08/16 08/15/16 84,989.80 1.16 124.90 84,995.52 84,750.19 DTD 08/15/2016 1.150% 08/15/2018
JOHN DEERE CAPITAL CORP 24422ETM1 140,000.00 A A2 01/03/17 01/06/17 139,909.00 1.69 1,065.17 139,945.71 140,085.54 DTD 01/06/2017 1.650% 10/15/2018
THE WALT DISNEY CORPORATION 25468PDH6 100,000.00 A+ A2 01/05/16 01/08/16 99,866.00 1.70 380.42 99,942.49 100,069.40 DTD 01/08/2016 1.650% 01/08/2019
TOYOTA MOTOR CREDIT CORP 89236TCU7 445,000.00 AA- Aa3 02/16/16 02/19/16 444,946.60 1.70 882.58 444,975.05 444,849.59 DTD 02/19/2016 1.700% 02/19/2019
BERKSHIRE HATHAWAY INC NOTES 084664CG4 50,000.00 AA Aa2 03/08/16 03/15/16 49,962.00 1.73 37.78 49,981.32 50,096.80 DTD 03/15/2016 1.700% 03/15/2019
WELLS FARGO & COMPANY 94974BFU9 350,000.00 A A2 03/10/16 03/15/16 351,431.50 1.99 3,284.90 350,731.35 351,924.65 DTD 04/22/2014 2.125% 04/22/2019
32 Managed Account Detail of Securities Held For the Month Ending September 30, 2017 EAST BAY REGIONAL PARK DISTRICT ecurity Type/Description S&P Moody's Trade Settle Original YTM Accrued Amortized Market Dated Date/Coupon/Maturity CUSIP Par Rating Rating Date Date Cost at Cost Interest Cost Value Corporate Note
GOLDMAN SACHS GRP INC CORP NT 38141GVT8 45,000.00 BBB+ A3 04/20/16 04/25/16 44,874.90 2.10 390.00 44,933.71 44,993.07 (CALLABLE) DTD 04/25/2016 2.000% 04/25/2019
GOLDMAN SACHS GRP INC CORP NT 38141GVT8 300,000.00 BBB+ A3 04/21/16 04/26/16 299,808.00 2.02 2,600.00 299,898.26 299,953.80 (CALLABLE) DTD 04/25/2016 2.000% 04/25/2019
PEPSICO INC 713448DR6 375,000.00 A+ A1 04/27/17 05/02/17 374,718.75 1.59 2,405.73 374,776.26 374,681.63 DTD 05/02/2017 1.550% 05/02/2019
PFIZER INC CORP NOTES 717081DU4 350,000.00 AA A1 05/31/16 06/03/16 349,601.00 1.49 1,663.47 349,775.46 348,877.20 DTD 06/03/2016 1.450% 06/03/2019
CITIGROUP INC CORP NOTES 172967KS9 135,000.00 BBB+ Baa1 06/02/16 06/09/16 134,929.80 2.07 876.38 134,959.98 135,103.95 DTD 06/09/2016 2.050% 06/07/2019
APPLE INC CORP NOTES 037833CB4 350,000.00 AA+ Aa1 07/28/16 08/04/16 349,650.00 1.13 609.58 349,784.04 346,976.00 DTD 08/04/2016 1.100% 08/02/2019
MICROSOFT CORP NOTES 594918BN3 230,000.00 AAA Aaa 08/01/16 08/08/16 229,763.10 1.14 372.47 229,852.77 227,949.09 DTD 08/08/2016 1.100% 08/08/2019
IBM CREDIT CORP 44932HAA1 670,000.00 A+ A1 09/05/17 09/08/17 669,490.80 1.66 695.59 669,506.89 669,486.11 DTD 09/08/2017 1.625% 09/06/2019
PEPSICO, INC CORP NOTES 713448DJ4 125,000.00 A+ A1 10/03/16 10/06/16 124,981.25 1.36 829.69 124,987.32 124,628.00 DTD 10/06/2016 1.350% 10/04/2019
ORACLE CORP NOTE 68389XAX3 1,000,000.00 AA- A1 04/14/16 04/15/16 1,031,570.00 1.32 10,812.50 1,018,493.10 1,012,399.00 DTD 07/08/2014 2.250% 10/08/2019
AMERICAN EXPRESS CREDIT CORP 0258M0EC9 400,000.00 A- A2 01/31/17 02/03/17 396,960.00 1.99 2,852.22 397,681.62 398,742.80 DTD 10/31/2016 1.700% 10/30/2019
GENERAL ELEC CAP CORP GLOBAL NOTES 36962G6P4 800,000.00 AA- Aa3 08/23/16 08/26/16 825,288.00 1.12 5,133.33 816,962.95 806,363.20 DTD 12/12/2012 2.100% 12/11/2019
GOLDMAN SACHS GROUP INC BONDS 38145GAJ9 400,000.00 BBB+ A3 12/19/16 12/22/16 398,448.00 2.44 2,760.00 398,842.96 401,728.80 DTD 12/13/2016 2.300% 12/13/2019
33 Managed Account Detail of Securities Held For the Month Ending September 30, 2017 EAST BAY REGIONAL PARK DISTRICT Security Type/Description S&P Moody's Trade Settle Original YTM Accrued Amortized Market Dated Date/Coupon/Maturity CUSIP Par Rating Rating Date Date Cost at Cost Interest Cost Value Corporate Note
CITIGROUP INC 172967LF6 375,000.00 BBB+ Baa1 01/04/17 01/10/17 374,850.00 2.46 2,067.19 374,885.28 377,977.13 DTD 01/10/2017 2.450% 01/10/2020
JPMORGAN CHASE & CO (CALLABLE) 46625HKA7 750,000.00 A- A3 06/15/17 06/20/17 752,827.50 2.10 3,187.50 752,524.40 754,038.00 DTD 01/23/2015 2.250% 01/23/2020
MORGAN STANLEY CORP BONDS 61747YDW2 375,000.00 BBB+ A3 01/31/17 02/03/17 378,243.75 2.35 1,766.67 377,544.30 379,298.25 DTD 01/27/2015 2.650% 01/27/2020
MICROSOFT CORP 594918BV5 360,000.00 AAA Aaa 01/30/17 02/06/17 359,758.80 1.87 1,017.50 359,810.18 361,482.12 DTD 02/06/2017 1.850% 02/06/2020
AMERICAN HONDA FINANCE 02665WBM2 350,000.00 A+ A1 02/13/17 02/16/17 349,503.00 2.05 913.89 349,604.17 350,772.80 DTD 02/16/2017 2.000% 02/14/2020
AMERICAN EXPRESS CREDIT CORP NOTES 0258M0EE5 215,000.00 A- A2 02/28/17 03/03/17 214,776.40 2.24 367.89 214,818.34 216,124.88 DTD 03/03/2017 2.200% 03/03/2020
WALT DISNEY COMPANY CORP NOTES 25468PDP8 145,000.00 A+ A2 03/01/17 03/06/17 144,962.30 1.96 212.06 144,969.24 145,483.29 DTD 03/06/2017 1.950% 03/04/2020
TOYOTA MOTOR CORP NOTES 89236TCF0 1,000,000.00 AA- Aa3 07/08/16 07/13/16 1,031,540.00 1.27 1,134.72 1,021,231.60 1,004,798.00 DTD 03/12/2015 2.150% 03/12/2020
JOHN DEERE CAPITAL CORP CORP NOTES 24422ETQ2 315,000.00 A A2 03/10/17 03/15/17 314,754.30 2.23 346.50 314,797.62 317,356.52 DTD 03/15/2017 2.200% 03/13/2020
UNILEVER CAPITAL CORP BONDS 904764AV9 175,000.00 A+ A1 05/02/17 05/05/17 174,441.75 1.91 1,277.50 174,515.44 174,841.10 DTD 05/05/2017 1.800% 05/05/2020
APPLE INC BONDS 037833CS7 400,000.00 AA+ Aa1 05/04/17 05/11/17 399,592.00 1.84 2,800.00 399,643.69 400,180.00 DTD 05/11/2017 1.800% 05/11/2020
INTEL CORP NOTES 458140AZ3 400,000.00 A+ A1 05/08/17 05/11/17 399,848.00 1.86 2,877.78 399,867.25 400,844.00 DTD 05/11/2017 1.850% 05/11/2020
HOME DEPOT INC CORP NOTES 437076BQ4 355,000.00 A A2 05/24/17 06/05/17 354,794.10 1.82 2,059.00 354,815.72 355,259.51 DTD 06/05/2017 1.800% 06/05/2020
WALT DISNEY COMPANY CORP NOTES 25468PDU7 750,000.00 A+ A2 06/01/17 06/06/17 749,130.00 1.84 4,312.50 749,220.53 749,047.50 DTD 06/06/2017 1.800% 06/05/2020
34 Managed Account Detail of Securities Held For the Month Ending September 30, 2017 EAST BAY REGIONAL PARK DISTRICT Security Type/Description S&P Moody's Trade Settle Original YTM Accrued Amortized Market Dated Date/Coupon/Maturity CUSIP Par Rating Rating Date Date Cost at Cost Interest Cost Value Corporate Note
JOHN DEERE CAPITAL CORP NOTES 24422ETS8 150,000.00 A A2 06/19/17 06/22/17 149,908.50 1.97 804.38 149,916.68 150,151.50 DTD 06/22/2017 1.950% 06/22/2020
AMERICAN HONDA FINANCE CORP NOTES 02665WBT7 170,000.00 A+ A1 07/17/17 07/20/17 169,828.30 1.98 653.79 169,839.31 169,711.17 DTD 07/20/2017 1.950% 07/20/2020
WELLS FARGO & COMPANY NOTES 94974BGM6 1,600,000.00 A A2 07/08/16 07/13/16 1,660,096.00 1.63 7,973.33 1,642,338.86 1,622,457.60 DTD 07/22/2015 2.600% 07/22/2020
CATERPILLAR FINL SERVICE NOTE 14913Q2A6 580,000.00 A A3 09/05/17 09/07/17 579,512.80 1.88 715.33 579,523.36 577,323.88 DTD 09/07/2017 1.850% 09/04/2020
CITIGROUP INC CORP NOTES 172967KB6 250,000.00 BBB+ Baa1 09/22/17 09/26/17 252,780.00 2.27 2,852.43 252,768.32 252,569.50 DTD 10/26/2015 2.650% 10/26/2020
VISA7 INC (CALLABLE) CORP NOTES 92826CAB8 200,000.00 A+ A1 08/25/17 08/30/17 202,200.00 1.85 1,307.78 202,143.18 202,042.00 DTD 12/14/2015 2.200% 12/14/2020
BANK OF AMERICA CORP 06051GGS2 295,000.00 BBB+ Baa1 09/22/17 09/26/17 294,528.00 2.37 0.00 294,529.06 294,383.75 DTD 09/18/2017 2.328% 10/01/2021
BANK OF AMERICA CORP 06051GGS2 480,000.00 BBB+ Baa1 09/13/17 09/18/17 480,000.00 2.33 0.00 480,000.00 478,997.28 DTD 09/18/2017 2.328% 10/01/2021
Security Type Sub-Total 16,875,000.00 17,024,523.45 1.77 80,849.53 16,975,465.28 16,934,525.10
Certificate of Deposit
ROYAL BANK OF CANADA NY CD 78009NZZ2 700,000.00 A-1+ P-1 03/11/16 03/15/16 700,000.00 1.69 727.22 700,000.00 700,966.00 DTD 03/15/2016 1.700% 03/09/2018
CANADIAN IMPERIAL BANK NY CD 13606A5Z7 700,000.00 A+ A1 12/01/16 12/05/16 699,454.00 1.78 4,140.89 699,679.93 701,764.70 DTD 12/05/2016 1.760% 11/30/2018
NORDEA BANK FINLAND NY CD 65558LWA6 700,000.00 AA- Aa3 12/01/16 12/05/16 700,000.00 1.74 4,243.56 700,000.00 701,764.70 DTD 12/05/2016 1.760% 11/30/2018
CANADIAN IMPERIAL BANK NY CD 13606A5Z7 800,000.00 A+ A1 04/19/17 04/21/17 801,024.00 1.25 4,732.44 800,740.14 802,016.80 DTD 12/05/2016 1.760% 11/30/2018
SVENSKA HANDELSBANKEN NY LT CD 86958JHB8 1,500,000.00 AA- Aa2 01/10/17 01/12/17 1,500,000.00 1.91 6,536.25 1,500,000.00 1,495,192.50 DTD 01/12/2017 1.890% 01/10/2019
35 Managed Account Detail of Securities Held For the Month Ending September 30, 2017 EAST BAY REGIONAL PARK DISTRICT Security Type/Description S&P Moody's Trade Settle Original YTM Accrued Amortized Market Dated Date/Coupon/Maturity CUSIP Par Rating Rating Date Date Cost at Cost Interest Cost Value Certificate of Deposit
BANK OF MONTREAL CHICAGO CERT DEPOS 06427KRC3 1,500,000.00 A+ A1 02/08/17 02/09/17 1,500,000.00 1.90 4,230.00 1,500,000.00 1,506,085.50 DTD 02/09/2017 1.880% 02/07/2019
BANK OF NOVA SCOTIA HOUSTON LT CD 06417GUE6 1,500,000.00 A+ A1 04/05/17 04/06/17 1,500,000.00 1.91 14,165.83 1,500,000.00 1,498,048.50 DTD 04/06/2017 1.910% 04/05/2019
SUMITOMO MITSUI BANK NY CD 86563YVN0 1,500,000.00 A A1 05/03/17 05/04/17 1,500,000.00 2.05 12,556.25 1,500,000.00 1,502,805.00 DTD 05/04/2017 2.050% 05/03/2019
SKANDINAV ENSKILDA BANKEN NY CD 83050FXT3 1,525,000.00 A+ Aa3 08/03/17 08/04/17 1,524,405.25 1.85 4,520.78 1,524,452.63 1,523,612.25 DTD 08/04/2017 1.840% 08/02/2019
BANK TOKYO MITSUBISHI UFJ LTD LT CD 06539RGM3 875,000.00 A+ A1 09/25/17 09/27/17 875,000.00 2.07 201.25 875,000.00 874,721.75 DTD 09/27/2017 2.070% 09/25/2019
WESTPAC BANKING CORP NY CD 96121T4A3 1,370,000.00 AA- Aa3 08/03/17 08/07/17 1,370,000.00 2.05 4,212.75 1,370,000.00 1,376,636.28 DTD 08/07/2017 2.050% 08/03/2020
Security Type Sub-Total 12,670,000.00 12,669,883.25 1.87 60,267.22 12,669,872.70 12,683,613.98
Managed Account Sub-Total 76,655,361.24 76,983,455.89 1.49 289,152.67 76,849,692.05 76,601,041.56
Money Market Fund
CAMP Pool 47,846,563.38 AAAm NR 47,846,563.38 0.00 47,846,563.38 47,846,563.38
Money Market Sub-Total 47,846,563.38 47,846,563.38 0.00 47,846,563.38 47,846,563.38
Securities Sub-Total $124,501,924.62 $124,830,019.27 1.49% $289,152.67 $124,696,255.43 $124,447,604.94
Accrued Interest $289,152.67
Total Investments $124,736,757.61
36 For the Quarter Ended September 30, 2017 EAST BAY REGIONAL PARK DISTRICT Appendix
IMPORTANT DISCLOSURES
This material is based on information obtained from sources generally believed to be reliable and available to the public; however, PFM Asset Management LLC cannot guarantee its accuracy, completeness or suitability. This material is for general information purposes only and is not intended to provide specific advice or a specific recommendation. All statements as to what will or may happen under certain circumstances are based on assumptions, some, but not all of which, are noted in the presentation. Assumptions may or may not be proven correct as actual events occur, and results may depend on events outside of your or our control. Changes in assumptions may have a material effect on results. Past performance does not necessarily reflect and is not a guaranty of future results.The information contained in this presentation is not an offer to purchase or sell any securities. Dime à Market values that include accrued interest are derived from closing bid prices as of the last business day of the month as supplied by Interactive Data, Bloomberg, or Telerate. Where prices are not available from generally recognized sources, the securities are priced using a yield based matrix system to arrive at an estimated market value.
à In accordance with generally accepted accounting principles, information is presented on a trade date basis; forward settling purchases are included in the monthly balances, and forward settling sales are excluded.
à Performance is presented in accordance with the CFA Institute’s Global Investment Performance Standards (GIPS). Unless otherwise noted, performance is shown gross of fees. Quarterly returns are presented on an unannualized basis. Returns for periods greater than one year are presented on an annualized basis. Past performance is not indicative of future returns. 69
à Bank of America/Merrill Lynch Indices provided by Bloomberg Financial Markets.
à Money market fund/cash balances are included in performance and duration computations.
à Standard & Poorʼs is the source of the credit ratings. Distribution of credit rating is exclusive of money market fund/LGIP holdings.
à Callable securities in the portfolio are included in the maturity distribution analysis to their stated maturity date, although, they may be called prior to maturity.
à MBS maturities are represented by expected average life.
PFM Asset Management LLC 37 For the Quarter Ended September 30, 2017 EAST BAY REGIONAL PARK DISTRICT Appendix
GLOSSARY
à ACCRUED INTEREST: Interest that is due on a bond or other fixed income security since the last interest payment was made.
à AGENCIES: Federal agency securities and/or Government-sponsored enterprises.
à AMORTIZED COST: The original cost of the principal of the security is adjusted for the amount of the periodic reduction of any discount or premium from the purchase date until the date of the report. Discount or premium with respect to short-term securities (those with less than one year to maturity at time of issuance) is amortized on a straight line basis. Such discount or premium with respect to longer-term securities is amortized using the constant yield basis.
à BANKERS’ ACCEPTANCE: A draft or bill or exchange accepted by a bank or trust company. The accepting institution guarantees payment of the bill as well as the insurer.
à COMMERCIAL PAPER: An unsecured obligation issued by a corporation or bank to finance its short-term credit needs, such as accounts receivable and inventory.
à CONTRIBUTION TO DURATION: Represents each sector or maturity range’s relative contribution to the overall duration of the portfolio measured as a percentage weighting. Since duration is a key measure of interest rate sensitivity, the contribution to duration measures the relative amount or contribution of that sector or maturity range to the total rate sensitivity of the portfolio. 70
à DURATION TO WORST: A measure of the sensitivity of a security’s price to a change in interest rates, stated in years, computed from cash flows to the maturity date or to the put date, whichever results in the highest yield to the investor.
à EFFECTIVE DURATION: A measure of the sensitivity of a security’s price to a change in interest rates, stated in years.
à EFFECTIVE YIELD: The total yield an investor receives in relation to the nominal yield or coupon of a bond. Effective yield takes into account the power of compounding on investment returns, while ominal yield does not.
à FDIC: Federal Deposit Insurance Corporation. A federal agency that insures bank deposits to a specified amount.
à INTEREST RATE: Interest per year divided by principal amount and expressed as a percentage.
à MARKET VALUE: The value that would be received or paid for an investment in an orderly transaction between market participants at the measurement date.
à MATURITY: The date upon which the principal or stated value of an investment becomes due and payable.
à NEGOTIABLE CERTIFICATES OF DEPOSIT: A CD with a very large denomination, usually $1 million or more, that can be traded in secondary markets.
à PAR VALUE: The nominal dollar face amount of a security.
PFM Asset Management LLC 38 For the Quarter Ended September 30, 2017 EAST BAY REGIONAL PARK DISTRICT Appendix
GLOSSARY
à PASS THROUGH SECURITY: A security representing pooled debt obligations that passes income from debtors to its shareholders. The most common type is the mortgage-backed security.
à REPURCHASE AGREEMENTS: A holder of securities sells these securities to an investor with an agreement to repurchase them at a fixed price on a fixed date.
à SETTLE DATE: The date on which the transaction is settled and monies/securities are exchanged. If the settle date of the transaction (i.e., coupon payments and maturity proceeds) occurs on a non-business day, the funds are exchanged on the next business day.
à TRADE DATE: The date on which the transaction occurred; however, the final consummation of the security transaction and payment has not yet taken place.
à UNSETTLED TRADE: A trade which has been executed; however, the final consummation of the security transaction and payment has not yet taken place.
à U.S. TREASURY: The department of the U.S. government that issues Treasury securities.
à YIELD: The rate of return based on the current market value, the annual interest receipts, maturity value, and the time period remaining until maturity, stated as a percentage on an annualized basis. 71
à YTM AT COST: The yield to maturity at cost is the expected rate of return based on the original cost, the annual interest receipts, maturity value, and the time period from purchase date to maturity, stated as a percentage on an annualized basis.
à YTM AT MARKET: The yield to maturity at market is the rate of return based on the current market value, the annual interest receipts, maturity value, and the time period remaining until maturity, stated as a percentage on an annualized basis.
PFM Asset Management LLC 39 Attachment C
EAST BAY REGIONAL PARK DISTRICT INVESTMENT REPORT For Period Ending 9/30/2017
Total Cash/Investments by Type $248,934,095
Checking/Sweep $14,605,578 Money Market Funds Bond Funds Held by 6% $10,061,142 Trustee 4% $43,576,951 17% CAMP $47,846,563 19%
Mid-term Investments $76,601,041 31%
Local Agency Investment Fund (LAIF) $56,242,820 23%
72 AGENDA REGULAR MEETING BOARD OF DIRECTORS
EAST BAY REGIONAL PARK DISTRICT
Tuesday, December 5, 2017
C. BUSINESS BEFORE THE BOARD
1. CONSENT CALENDAR
g. Acceptance of Third Quarter 2017 General Fund and Other Governmental Funds Financial Report (Strawson O’Hara/ Auker)
RECOMMENDATION
The General Manager and the Board Finance Committee (by unanimous vote) recommend that the Board of Directors accept the Third Quarter 2017 General Fund and Other Governmental Funds Financial Report.
REVENUE/COST
There is no revenue/cost impact associated with the acceptance of the report.
BACKGROUND
As of September 30, 2017, the Park District’s expenditures are projected to end the year at or below budget. Revenues are on track to meet budget expectations.
At the end of the third quarter, the Park District’s General Fund revenues were $74.6 million, which is 54.5% of total revenue budgeted for the year. This amount is $3.5 million higher than the revenue received during the same nine-month period last year, primarily due to an increase in property tax revenues.
General Fund expenditures as of September 30th, totaled $102.7 million, or approximately 70.7% of the $145.2 million total budget for the year. Total General Fund spending during the first three quarters of this fiscal year was $9.5 million higher than during the same period last year. Personnel costs accounted for $3.8 million of this increase and an additional $5.7 million was due to an increase in Transfers Out. Transfers Out of $4.2 million were approved by the Board at mid-year to replenish Election Cost and Workers’ Compensation reserves, provide contingency funds for Climate Smart Initiative and to transfer $3 million to the Major Infrastructure Renovation and Replacement Fund. Expenditures are currently on track to end the year well within the approved budgeted amount.
73 General Fund Budget Actual % of Budget 2017 thru 9/30/17 variance Complete Revenue* $ 136,783,118 $ 74,604,481 $ 62,178,636 54.5% Expenditures* 145,175,668 102,669,419 42,506,249 70.7% net change in Fund Balance$ (8,392,551) $ (28,064,938) $ (19,672,387) * includes transfers
DESCRIPTION
The report and attachments summarize 2017 revenues and expenditures for the entire District through September 30, 2017. This information is provided to the Board as required by the Board Operating Guidelines.
The charts in Attachment A provide an overview of the past five years of revenues and expenditures.
The table at the bottom of Attachment A provides a preliminary projection of unassigned fund balance in the General Fund.
Attachment B provides additional detailed information on the General Fund. Areas in which revenues or expenditures were 10 percent higher or lower than expected are explained in footnotes.
Attachment C provides summarized financial information for all other governmental funds.
ALTERNATIVES
No alternatives are recommended.
74 EAST BAY REGIONAL PARK DISTRICT
RESOLUTION NO.: 2017 – 12 -
December 5, 2017
ACCEPTANCE OF THIRD QUARTER 2017 GENERAL FUND AND OTHER GOVERNMENTAL FUNDS FINANCIAL REPORT
WHEREAS, the East Bay Regional Park District Finance Department prepares Quarterly Financial Reports and presents the results to the Board Finance Committee; and
WHEREAS, the Quarterly Financial Reports help inform the Board of Directors, public, and District management of the financial position of the District; and
WHEREAS, on November 20, 2017, the Board Finance Committee reviewed the Quarterly General Fund and Other Governmental Funds Financial Report for the period ending September 30, 2017, and unanimously recommended its favorable consideration by the Board of Directors;
NOW, THEREFORE BE IT RESOLVED, that the Board of Directors of the East Bay Regional Park District hereby accepts the General Fund and Other Governmental Funds Financial Report for the quarter ending September 30, 2017.
Moved by Director , seconded by Director and approved on this 5th day of December 2017, by the following vote:
FOR:
AGAINST: ABSTAIN: ABSENT:
75 Attachment A East Bay Regional Park District GENERAL FUND QUARTERLY FINANCIAL REPORT For the Period Ending September 30, 2017
General Fund Revenues $150
$140 total revenues $130
$120 property taxes (in millions) $110
$100
$90
$80 2013 2014 2015 2016 2017 Projection General Fund Expenditures $150
$140
$130 total expenditures $120
$110
$100 in millions) ( $90
$80 salaries & benefits $70
$60 2013 2014 2015 2016 2017 Budget
Budgetary General Fund Unassigned Fund Balance
Beginning Unassigned Fund Balance as of 1/1/17 $ 57,903,333 2017 Projected Revenue 136,783,118 2017 Budgeted Expenditures (145,175,668) Estimated Ending Fund Balance as of 12/31/17 $ 49,510,782
Reserve Target per Policy * $ 43,770,598 (32% of annual revenue) Estimated Excess (deficit) over 32% Reserve $ 5,740,185
* The Fund Balance Reserve Policy states that 32% of annual revenue is the minimum reserve to be maintained by the District to provide emergency funding in the event of a disaster, temporary revenue shortfall, or other qualified circumstance. Use of the funds requires Board of Director approval.
76 Attachment B East Bay Regional Park District GENERAL FUND QUARTERLY FINANCIAL REPORT For the Period Ending September 30, 2017
Amended Budget Current YTD^ Actual vs. % of Budget Prior YTD^ % Budget 2017 Actuals 2017 Budget Complete Actual 2016 9/30/2016 REVENUE Property Taxes 123,400,000 63,282,822 60,117,178 51.3% 58,576,173 51.0% 1 Charges for Services 9,575,150 7,695,121 1,880,029 80.4% 8,410,727 90.4% Property Usage 1,619,700 1,570,203 49,497 96.9% 1,786,190 91.4% 2 Investment Earnings and Other 1,953,950 1,822,018 131,932 93.2% 1,465,010 93.2% 3 Transfers In 234,318 234,318 0 100.0% 889,016 100.0% 4 Total Revenue and Transfers In 136,783,118 74,604,481 62,178,636 54.5% 71,127,117 55.3%
EXPENDITURES Salary & Benefits 90,126,880 63,855,064 26,271,816 70.9% 60,045,160 68.3% Supplies 9,545,639 4,964,993 4,580,646 52.0% 5,379,974 59.6% 5 Services 18,677,257 9,632,267 9,044,990 51.6% 9,904,483 58.2% 6 Capital Outlay 2,286,981 1,302,291 984,690 56.9% 672,051 55.9% 7 Other Expense 232,000 222,513 9,488 95.9% 213,225 91.9% 8 Interfund Charges 6,458,480 4,843,860 1,614,620 75.0% 4,770,533 75.0% Transfers Out 17,848,431 17,848,431 0 100.0% 12,195,363 100.0% 9 Total Expenditures and Transfers Out 145,175,668 102,669,419 42,506,249 70.7% 93,180,789 69.5% NET REVENUE OVER / (UNDER) (8,392,551) (28,064,938) $ 19,672,387 $ (22,053,672)
Amended Budget Current YTD^ Budget % of Budget Prior YTD^ % Budget 2017 Actuals 2017 Variance Complete Actual 2016 9/30/2016 EXPENDITURES BY DIVISION Board of Directors 559,351 220,606 338,745 39.4% 215,607 57.3% 10 General Manager 3,212,102 1,711,570 1,500,532 53.3% 1,529,771 56.1% 11 Clerk of the Board 282,610 214,749 67,861 76.0% 212,589 70.9% Human Resources 2,895,912 1,835,634 1,060,278 63.4% 1,640,088 62.6% 12 Total Executive & Legislative 6,949,975 3,982,559 2,967,416 57.3% 3,598,056 42.5%
Legal Division 2,479,000 1,476,780 1,002,220 59.6% 1,154,548 51.2% 13 Finance and Management Services 9,335,418 6,268,227 3,067,192 67.1% 5,758,486 63.8% Public Affairs 5,151,244 3,272,142 1,879,102 63.5% 2,990,314 62.7% 14 Total District-Wide Support 16,965,662 11,017,149 5,948,513 64.9% 9,903,348 38.5%
Operations Admin & Business Services 5,940,357 4,321,968 1,618,389 72.8% 4,243,238 70.4% Park Operations 32,518,448 23,372,069 9,146,379 71.9% 22,690,266 70.4% Interpretive and Recreation Services 10,406,129 7,062,194 3,343,934 67.9% 6,641,192 66.2% Maintenance and Skilled Trades 15,366,275 9,834,147 5,532,128 64.0% 9,593,927 63.9% 15 Total Operations 64,231,209 44,590,378 19,640,831 69.4% 43,168,623 68.2%
Administration, Design & Construction 1,290,580 851,431 439,149 66.0% 800,423 63.7% Planning & Land Acquisition 3,985,220 2,608,168 1,377,052 65.4% 2,469,964 63.8% Stewardship Department 4,802,673 2,801,073 2,001,599 58.3% 2,489,947 57.8% 16 Total Acquisition, Stewardship & Development 10,078,473 6,260,672 3,817,801 62.1% 5,760,334 61.0%
Public Safety Administration 8,443,419 5,285,716 3,157,702 62.6% 4,987,668 68.8% 17 Police Department 14,633,484 8,710,959 5,922,525 59.5% 8,874,134 63.3% 18 Fire Department 6,025,016 4,973,555 1,051,461 82.5% 4,693,263 82.4% Total Public Safety 29,101,919 18,970,230 10,131,689 65.2% 18,555,065 68.8% Transfers Out 17,848,431 17,848,431 - 100.0% 12,195,363 100.0% 19 Total Expenditures and Transfers Out 145,175,668 102,669,419 $ 42,506,249 70.7% $ 93,180,789 69.5% ^ Current Year to Date (YTD) Actuals excluding Encumbrances.
Notes: The percent of year completed equals 75% at September 30. Variances over or under 10% were reviewed and are explained below. Prior year data is presented for comparison purposes.
1. Revenue is as expected; the second major installment of property taxes will be received in December. 2. The majority of this variance is related to grazing revenues and communication leases, which are anticipated to exceed budget in 2017. 3. Investment earnings and other revenues are above budget primarily due to an increase in interest income. 4. Transfers in are recorded immediately after budget adoption. 5. Supply expenses appear low, but when current encumbrances are included, they are on target at 69.8% of budget. 6. Services are reflected at 51.6% of budget, but when factoring in the current encumbrances this line item is at 70% of budget 7. Capital equipment purchases tend to transact later in the year; bidding, ordering and delivery of items can take several months. 8. Annual $200,000 payment to Livermore Area Recreation & Park District was completed in March 2017. 9. Transfers out are completed as soon as the budget is approved by the Board. 10. Board expenditures are low in supplies primarily because contingency funds have not yet been allocated. 11. General Manager's expenditures are low in supplies primarily because contingency funds are not yet allocated. 12. Human Resource's Salary & Benefit expenses are low due to vacant staff positions. 13. Legal Division expenditures are low in the area of services, but when encumbrances are included, they are at 66.25% of budget. 14. Public Affairs' services expenditures are low, but when factoring in encumbrances, they are at 70.38% of budget. 15. MAST expenditures appear low, but when encumbrances are included, they are at 73.98% of budget. 16. Stewardship's expenditures are low in services but when accounting for encumbrances they are on target for the 3rd Quarter. 17. Public Safety Admin is low in Salaries & Benefits due to staff vacancies. Supplies and Services are also under budget, but when encumbrances are included expenses are on target. 18. Police Department's Salary & Benefits is at 60.1% of budget for the 3rd quarter due to vacant positions. 19. Transfers out are recorded immediately after budget adoption. 77 Attachment C East Bay Regional Park District OTHER GOVERNMENTAL FUNDS QUARTERLY FINANCIAL REPORT For the Period Ending September 30, 2017
Special Revenue Funds Amended Budget Current YTD^ Budget % of Budget Prior YTD^ % Budget 2017 Actuals 2017 Variance Complete Actual 2016 at 9/30/16
Total Revenues* 22,987,200 11,385,260 11,601,940 49.5% 9,907,734 37.5% Total Expenditures** 22,723,027 15,649,775 7,073,252 68.9% 14,809,536 56.8%
Special Revenue funds include Measure CC, LLD funds, Zones of Benefit, and Measure WW Local Grants. Revenues and expenditures are low primarily because Measure WW grants have drawn $7.8 million of the $13 million budget.
Project Funds Amended Budget Current YTD^ Actual vs. % of Budget Prior YTD^ % Budget 2017 Actuals 2017 Budget Complete Actual 2016 at 9/30/16
Total Revenues* 48,145,973 38,574,380 9,571,593 80.1% 34,452,686 94.0% Total Expenditures** 91,794,511 32,148,742 59,645,768 35.0% 64,367,106 86.5%
Project Funds are used primarily for land acquisition and construction. Some land acquisition expenditures in Q3 were for Byron Vernal Pool Regional Reserve and Deer Valley Regional Park. Project fund expenditures for the 3rd quarter include final payments to complete restoration of the Dotson Family Marsh, completion of the solar project at Shadow Cliffs and continued payments for the Bay Trail at Point Pinole. Compared to prior year, the majority of the expenditures for the Bay Trail design, Dotson Family Marsh and the solar project at Shadow Cliffs occurred in 2016.
Debt Service Funds Amended Budget Current YTD^ Actual vs. % of Budget Prior YTD^ % Budget 2017 Actuals 2017 Budget Complete Actual 2016 at 9/30/16
Total Revenues* 14,991,880 9,003,823 5,988,057 60.1% 15,552,769 70.2% Total Expenditures** 14,984,880 14,672,229 312,651 97.9% 31,944,576 99.0%
Debt Service revenues and expenditures are related to scheduled debt service payments for Measure AA and WW. The second major installment of General Obligation Bond tax revenue will be received in December. In September, the second major debt service payment was made, so expenditures in these funds are near 100%.
Internal Service Funds Amended Budget Current YTD^ Actual vs. % of Budget Prior YTD^ % Budget 2017 Actuals 2017 Budget Complete Actual 2016 at 9/30/16
Total Revenues* 19,843,499 18,257,370 1,586,129 92.0% 13,034,151 82.3% Total Expenditures** 20,340,813 10,811,715 9,529,098 53.2% 10,744,074 66.8%
Internal Service funds pay for services that are allocated District-wide, including costs of General Liability, Major Infrastructure, Equipment and Employee Benefits.
Notes: ^ Current Year to Date (YTD) Actuals do not include Encumbrances (known obligations/contracts through September 30). * including transfers in ** including transfers out
The percent of year completed equals 75% at September 30. Prior year data is presented for comparison purposes.
78 AGENDA REGULAR MEETING BOARD OF DIRECTORS
EAST BAY REGIONAL PARK DISTRICT
Tuesday, December 5, 2017
C. BUSINESS BEFORE THE BOARD
1. CONSENT CALENDAR
h. Authorization to Appropriate and Transfer Funds for Visitor Center Renovation: Sunol Regional Park (Rasmussen/Barrington/Auker)
RECOMMENDATION
The General Manager recommends that the Board of Directors authorize the transfer of $243,537 previous expenditures from project 506100 “Sunol Improvements”, SFPUC funds, to a new capital project 135800 “Improve Visitor Center”. The new project requires the appropriation of Measure WW Development Funds from the Sunol allocation area, as indicated below.
REVENUE/COST
SOURCE OF FUNDS Allocation Area Sunol WW (WP59) Development $1,350,000 Appropriations to Date $0 Visitor Center Project (135800 WP59563537) $563,537 REMAINING BALANCE $786,463 USE OF FUNDS Improve Visitor Center (135800) Existing SFPUC Funds for Exhibits (135800) $30,000 Transfer Expenditures from SFPUC Funds (506100) Bat Exclusion Work (Completed 2015) $42,480 Bat Exclusion Work (Completed 2016) $25,471 Remodeling Work (Completed 2016) $32,145 Remodeling Work (Completed 2017) $143,441 SUBTOTAL $273,537 Remaining Visitor Center Work Exhibits, Visitor Center $100,000 Fiber Optic Connection $220,000 $320,000 PROJECT TOTAL $593,537
79 BACKGROUND
Measure WW included $4,950,000 for Sunol to expand wilderness area to protect Alameda Creek watershed, preserve wildlife habitat, remove barriers to Steelhead migration and to renovate and/or replace the aging visitor center, picnic and campground facilities, $3.6 million for acquisition and $1,350,000 for development.
Renovation of the visitor center is an important WW promise. Over the past few years, work on the Sunol Visitor Center has been moving forward. Between 2015 and 2017 work performed on the visitor center, includes the Bat Exclusion project and remodeling of the interior using $243,537 mitigation funds from the SFPUC for the Calaveras Dam project. These funds are not in a capital project account. The expenditures need to be moved to a new project account comply with accounting policy requirements for capitalization of the work.
The $2,000,000 in SFPUC funds are unrestricted funds. Whereas, the Sunol WW funds can only be used at Sunol for the purposes outlined in the measure. As described at the Board Workshops, the District has a practice of using more restrictive funds first. The savings in unrestricted funds SFPUC funds could be used for other projects at Sunol, the Ohlone Wilderness, and Del Valle.
An additional $320,000 is needed to complete the fiber optic connection and exhibits. The Creative Design Lab needs $100,000 for exhibits for the completely renovated interior of the visitor center and high-quality internet access is essential for a modern educational facility. The Board previously has appropriated $400,000 to Install Fiber Optic District wide (516300), which originally included funding for Sunol. However, AT&T has since revised its estimate for the work to nearly $200,000 plus $20,000 is need for some additional trenching. The existing District wide fiber optic funding will be used to complete work at our existing sites including unforeseen issues as blocked conduits or provide additional trenching for conduit to deliver services to other parks.
Staff request the appropriation of $563,537 in WW development funds to a new capital project account (135800) to meet accounting policy requirements for capitalization of the work, provide for additional funds needed to complete the project and to deliver on the WW promise for use of the funds.
ALTERNATIVES
No alternatives are recommended.
80 EAST BAY REGIONAL PARK DISTRICT
RESOLUTION NO.: 2017 – 12 -
December 5, 2017
AUTHORIZATION TO APPROPRIATE AND TRANSFER FUNDS FOR VISITOR CENTER RENOVATION: SUNOL REGIONAL PARK
WHEREAS, Measure WW included $4,950,000 for Sunol to expand wilderness area to protect Alameda Creek watershed, preserve wildlife habitat, remove barriers to Steelhead migration and to renovate and/or replace the aging visitor center, picnic and campground facilities; and
WHEREAS, over the past few years, work on the Sunol Visitor Center has been moving forward using $243,537 mitigation funds from the SFPUC for the Calaveras Dam project; and
WHEREAS, the District has a practice of using more restrictive funds first; and
WHEREAS, an additional $320,000 is needed to complete the fiber optic connection and exhibits for the visitor center;
NOW, THEREFORE, BE IT RESOLVED, that the Board of Directors of the East Bay Regional Park District hereby authorizes the appropriation of $563,537 from Measure WW Bond development funds for Sunol (WP59) to Improve Visitor Center project (135800) per the Budget Change Form attached hereto;
BE IT FURTHER RESOLVED that the General Manager is hereby authorized and directed, on behalf of the District and in its name, to execute and deliver such documents and such acts as may be deemed necessary or appropriate to accomplish the intentions of this resolution.
Moved by Director , seconded by Director , and adopted this 5th day of December, 2017 by the following vote:
FOR:
AGAINST: ABSTAIN: ABSENT:
81 EAST BAY REGIONAL PARK DISTRICT BUDGET CHANGE FORM
NEW APPROPRIATIONS BUDGET TRANSFERS X New Appropriations Between Funds X From New Revenues Between Projects DECREASE BUDGET ACCOUNT AMOUNT INCREASE BUDGET ACCOUNT AMOUNT Account: Capital Fund-MAST Dept.- Sunol-Work In Progress-Improve Visitors Center - Measure WW Development Funds, Sunol Allocation Area- Design/Project Management
Account: 333-5910-162-7020/ 135800 WP59-004 $ 6,000 Account: Capital Fund-MAST Dept.- Sunol-Work In Progress-Improve Visitors Center - Measure WW Development Funds, Sunol Allocation Area-Consultants
Account: 333-5910-162-7020/ 135800 WP59-005 $ 13,000 Account: Capital Fund-MAST Dept.- Sunol-Work In Progress-Improve Visitors Center - Measure WW Development Funds, Sunol Allocation Area-Outside Charges
Account: 333-5910-162-7020/ 135800 WP59-006 $ 22,000 Account: Capital Fund-MAST Dept.- Sunol-Work In Progress-Improve Visitors Center - Measure WW Development Funds, Sunol Allocation Area- Construction Contracts
Account: 333-5910-162-7020/ 135800 WP59-009 $ 522,537 As being presented at the Board of Directors meeting on December 5, 2017 the General Manager recommends that the Board of Directors approve the appropriation of $563,537 from Measure WW Development funds,Sunol Allocation Area. This funding will be used for prior years' expenditures and future work done to "Improve Visitor Center" at Sunol.
As approved at the Board of Directors Meeting on date: 12/5/2017 Board of Directors Resolution Number: 2017-12- Posted By: Posted date: Signature:
T:\BOARDCLK\BOARD MATERIAL\2017\20 - December 5, 2017\S DRIVE\C-1-h FIN 135800 Improve Visitor Center-Sunol Meas WW.xlsx
82 AGENDA REGULAR MEETING BOARD OF DIRECTORS
EAST BAY REGIONAL PARK DISTRICT
Tuesday, December 5, 2017
C. BUSINESS BEFORE THE BOARD
1. CONSENT CALENDAR
i. Authorization to Transfer Paving Funds for Renovation of Winton Avenue Staging Area: Hayward Regional Shoreline (Rasmussen/Auker)
RECOMMENDATION
The General Manager recommends that the Board of Directors authorize the transfer of $100,000 in District-wide paving funds for the renovation of Winton Avenue Staging Area at Hayward Regional Shoreline.
REVENUE/COST
TRANSFER OF FUNDS Available from Project #520700 (Pave Roads and Trails, District Wide) $722,431 Transfer to #151700 (Enhance Entrance Area, Hayward Shoreline) $100,000 BALANCE $622,431 USE OF FUNDS Existing Funds #151700 (Enhance Entrance Area, Hayward Shoreline) $200,000 Transfer from Project #520700 (Pave Roads and Trails, District Wide) $100,000 TOTAL $300,000
BACKGROUND
The District entered into discussions and negotiations related to the development and operation of the proposed Russell City Energy Company facility located near Hayward Shoreline. On June 10, 2010, the Board approved the execution of an agreement to provide the District trail funding, capital monies and other considerations to mitigate the proposed energy facility (Resolution 2010-9-165). Under the terms of the agreement Russel City will provide $200,000 for costs related to landscaping, installation of interpretive panels and road restoration within the West Winton Entrance area. An additional $100,000 is needed to complete the pavement repairs for the project and other items not covered by Russel City.
ALTERNATIVES
No alternatives are recommended.
85 EAST BAY REGIONAL PARK DISTRICT
RESOLUTION NO.: 2017 – 12 -
December 5, 2017
AUTHORIZATION TO TRANSFER PAVING FUNDS FOR RENOVATION OF WINTON AVENUE STAGING AREA: HAYWARD REGIONAL SHORELINE
WHEREAS, the East Bay Regional Park District entered into discussions and negotiations related to the development and operation of the proposed Russell City Energy Company facility located near Hayward Shoreline; and
WHEREAS, on June 10, 2010, the Board approved the execution of an agreement to provide the Park District trail funding, capital monies and other considerations to mitigate the proposed energy facility (Resolution 2010-9-165) and under the terms of the agreement Russel City will provide $200,000 for costs related to landscaping, installation of interpretive panels and road restoration within the West Winton Entrance area; and
WHEREAS, an additional $100,000 is needed to complete the pavement repairs for the project and other items not covered by Russel City;
NOW, THEREFORE, BE IT RESOLVED, that the Board of Directors of the East Bay Regional Park District hereby authorizes the transfer of $100,000 from Pave Roads and Trails, District Wide (Project #520700) to Enhance Entrance Project, Hayward Shoreline (Project #151700), per the Budget Change Form attached hereto;
BE IT FURTHER RESOLVED that the General Manager is hereby authorized and directed, on behalf of the District and in its name, to execute and deliver such documents and such acts as may be deemed necessary or appropriate to accomplish the intentions of this resolution.
Moved by Director , seconded by Director , and adopted this 5th day of December, 2017 by the following vote:
FOR:
AGAINST: ABSTAIN: ABSENT:
86 EAST BAY REGIONAL PARK DISTRICT BUDGET CHANGE FORM
NEW APPROPRIATIONS BUDGET TRANSFERS New Appropriation X Between Funds From New Revenues X Between Projects DECREASE BUDGET ACCOUNT AMOUNT INCREASE BUDGET ACCOUNT AMOUNT Account Name: Expense: OTA Fund- Account Name: Expense: Capital Fund- Maintenance Admin. Dept-District Wide- Maintenance Admin. Dept-Hayward Services-District Wide Pave Roads and Shoreline-Work in Progress-Enhance Trails-Major Infrastructure Renovation Entrance-Major Infrastructure Renovation and Replacement funds-Contracts and Replacement funds-Contracts
Account: 336-5940-000-6191/ 520700 Account: 333-5940-468-7020 /151700 MIRR-372 $ 100,000 MIRR -372 $ 100,000 TRANSFERS BETWEEN FUNDS Account Name: TRANSFER OUT: Account Name: TRANSFER IN: Capital Other than Asset Fund-Non Fund-Non Departmental-District Wide- Departmental-District Wide-Transfer Out Transfer In
Account: 336-9110-000-9980 $ 100,000 333-9110-000-3980 $ 100,000 REASON FOR BUDGET CHANGE ENTRY As being presented at the Board of Directors meeting on December 5, 2017 the General Manager recommends that the Board of Directors approve the above transfer of $100,000 MIRR funding from OTA Fund project #520700 for District Wide Paving to the existing project to "Enhance Entrance" at Hayward Shoreline, #151700.
As approved at the Board of Directors Meeting on date: 12/5/2017 Board of Directors Resolution Number: 2017-12- Posted By: Posted date:
S:\BOARD MATERIAL\2017\20 - December 5, 2017\C-1-i FIN 520700 to 151700 Hayward Shoreline Entrance.xlsx
83 Page Left Blank Intentionally AGENDA REGULAR MEETING BOARD OF DIRECTORS
EAST BAY REGIONAL PARK DISTRICT
Tuesday, December 5, 2017
C. BUSINESS BEFORE THE BOARD
1. CONSENT CALENDAR
j. Authorization to Enter into a Special Use Agreement with Tri-Cities Horsemen’s Association: Ted and Kathy Radke-Martinez Regional Shoreline (Waluch/O’Connor)
RECOMMENDATION
The General Manager and the Board Operations Committee, by unanimous vote at its November 16, 2017 meeting, recommends that the Board of Directors authorize a Special Use Agreement with Tri-Cities Horsemen’s Association to assume the remainder of the Martinez Horsemen’s Association Special Use Agreement term ending December 31, 2019 for the use of the public equestrian arena in the Ted and Kathy Radke-Martinez Regional Shoreline.
REVENUE/COST
The District will receive $300 per year for the special use permit. There are some minor costs to the District for water, covered by the existing park budget.
BACKGROUND
The public equestrian arena in the Ted and Kathy Radke-Martinez Regional Shoreline has been used by local equestrians to participate in horse shows and clinics since 1978. The arena was constructed by the Martinez Horsemen’s Association (MHA) and has been managed by MHA under a District Special Use Agreement. MHA is now disbanding and their current ten-year Special Use Agreement with the District, ending December 31, 2019, will be terminated effective December 5, 2017. Because of this termination, all MHA property has been removed from the facility with the exception of the arena rail posts and the snack shack/entry booth, which were purchased by the Tri-Cities Horsemen’s Association (Tri-Cities).
Tri-Cities has been a frequent user of the arena over the years. Tri-Cities approached the District with a proposal to enter into a Special Use Agreement to operate and maintain the space at Ted and Kathy Radke-Martinez Regional Shoreline through the end of the current leased term, December 31, 2019. District staff is recommending the following transition to operate and maintain an arena at the Ted and Kathy Radke-Martinez Regional Shoreline:
1. Enter into an interim arrangement with Tri-Cities effective November 1, 2017 through December 31, 2017, to rebuild the arena. The arena will be rebuilt at the sole cost of Tri-Cities. 2. Enter into a 2-year Special Use Agreement effective January 1, 2018 through December 31, 2019. 87 3. Tri-Cities will, at their expense, install new panels to the existing arena rail posts and will be responsible for constructing and maintaining the new public arena use area. 4. Tri-Cities purchased the MHA snack shack/entry booth and will make and continue to be responsible for any maintenance or repairs that may be needed. 5. Tri-Cities will be responsible for any/all damages, vandalism, and repairs on the premises.
District staff is recommending that the Board of Directors accept Tri-Cities proposal to assume the remainder of MHA’s term ending December 31, 2019. Tri-Cities will perform all construction and ongoing maintenance of the site at their sole cost. The land used for the arena and associated surrounding land at Ted and Kathy Radke-Martinez Regional Shoreline will be assessed and made available through a Request For Proposal (RFP) process in 2019, in preparation for the end of this agreement.
ALTERNATIVES
None are recommended.
88 EAST BAY REGIONAL PARK DISTRICT
RESOLUTION NO.: 2017 – 12 -
December 5, 2017
AUTHORIZATION TO ENTER INTO A SPECIAL USE AGREEMENT WITH TRI-CITIES HORSEMEN’S ASSOCIATION: TED AND KATHY RADKE-MARTINEZ REGIONAL SHORELINE
WHEREAS, the Ted and Kathy Radke Martinez-Regional Shoreline, formerly named the Martinez Regional Shoreline, is owned and managed by the East Bay Regional Park District; and
WHEREAS, the Martinez Horsemen’s Association constructed an arena at Ted and Kathy Radke-Martinez Regional Shoreline in 1978 under a District Special Use Agreement; and
WHEREAS, the Martinez Horsemen’s Association is disbanding and requested termination of their Special Use Agreement two years before the end date of December 31, 2019; and
WHEREAS, the Tri-Cities Horsemen’s Association requested they be allowed to manage the arena for the remaining two years, ending December 31, 2019, with a Special Use Agreement; and
WHEREAS, the Board Operations Committee at its November 16, 2017 meeting reviewed and unanimously recommended approval of this agreement by the full Board;
NOW, THEREFORE, BE IT RESOLVED that the Board of Directors of the East Bay Regional Park District hereby authorizes entering into a two-year Special Use Agreement with the Tri-Cities Horsemen’s Association beginning January 1, 2018 and ending December 31, 2019 that details the construction, operation, and maintenance of the arena and surrounding area at Ted and Kathy Radke-Martinez Regional Shoreline with an annual fee of $300 to be coded to the Delta Unit, Radke-Martinez, Other Property Usage 101-5171-483-3791; and
BE IT FURTHER RESOLVED, that the General Manager is hereby authorized and directed, on behalf of the District and in its name, to execute and deliver such documents and to do such acts as may be deemed necessary or appropriate to accomplish the intentions of this resolution.
Moved by Director , seconded by Director , and adopted this 5st day of December, 2017 by the following vote:
FOR:
AGAINST: ABSTAIN: ABSENT:
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90 AGENDA REGULAR MEETING BOARD OF DIRECTORS
EAST BAY REGIONAL PARK DISTRICT
Tuesday, December 5, 2017
C. BUSINESS BEFORE THE BOARD
1. CONSENT CALENDAR
k. Authorization to Transfer and Encumber Funds in the Business Services General Fund Account for a Renovation of the Boardsports Concession: Crown Memorial State Beach (Waluch/O’Connor)
RECOMMENDATION
The General Manager recommends that the Board of Directors authorize the transfer and encumbrance of funds budgeted in the Business Services General Fund account for outside services in the amount of $67,500, for a renovation of the Boardsports concession at Crown Memorial State Beach.
REVENUE/COST
The Board of Directors authorized funds in the 2017 Business Services General Fund budget for improving ADA access and constructing additional concession updates to accommodate increased water sports activities at this location. Staff seeks to encumber these funds and transfer to a new Other Than Asset Project to complete the project in 2018.
SOURCE OF FUNDS: Balance as of 12/05/17, Business Services Other Services (101-5320-000-6414) $ 77,720
PROPOSED AMOUNT FOR TRANSFER OUT: $ 67,500
PROPOSED TRANSFERS TO: Update Concession - Crown Beach (Account No. 336-5320-409-6414-523500-DS10) Transfer Amount $ 67,500 Total Amount Available After Transfer $ 10,220
91 BACKGROUND
Funds were appropriated in the 2017 Budget for improving ADA access and concession updates to accommodate increase in water sports activities and access to the Boardsports concession at Crown Memorial State Beach. Repair will extend the foundation and walkway to accommodate ADA access. Siding to the building will be updated and new roll-up and sliding doors will be installed. Staff requests to encumber these funds and transfer to an Other Than Asset Project “Updating Crown Concession” (#523500) to complete the updates in 2018.
ALTERNATIVES
None are recommended.
92 EAST BAY REGIONAL PARK DISTRICT
RESOLUTION NO.: 2017 - 12 -
December 5, 2017
AUTHORIZATION TO TRANSFER AND ENCUMBER FUNDS IN THE BUSINESS SERVICES GENERAL FUND ACCOUNT FOR A RENOVATION OF THE BOARDSPORTS CONCESSION: CROWN MEMORIAL STATE BEACH
WHEREAS, the East Bay Regional Park District included funding in its 2017 Budget for the purpose of the Boardsports concession improvements at Crown Memorial State Beach; and
WHEREAS, funds were appropriated for improving ADA access and concession updates to accommodate increase in water sports activities and are available in the Business Services account funds; and
WHEREAS, work on this renovation project is now planned for 2018;
NOW, THEREFORE, BE IT RESOLVED that the Board of Directors of the East Bay Regional Park District hereby authorizes the transfer and encumbrance of $67,500 from the General Fund - Business Services 101-5320-000-6414 to Other Than Asset - Projects Account No. 336-5320-409-6414-523500-DS10, Updating Crown Concession; and
BE IT FURTHER RESOLVED, that the General Manager is hereby authorized and directed, on behalf of the District and in its name, to execute and deliver such documents and to do such acts as may be deemed necessary or appropriate to accomplish the intentions of this resolution.
Moved by Director , seconded by Director , and adopted this 5th day of December, 2017 by the following vote:
FOR:
AGAINST: ABSENT: ABSTAIN:
93 EAST BAY REGIONAL PARK DISTRICT BUDGET CHANGE FORM
NEW APPROPRIATIONS BUDGET TRANSFERS New Appropriations X Between Funds From New Revenues Between Projects DECREASE BUDGET ACCOUNT AMOUNT INCREASE BUDGET ACCOUNT AMOUNT Account: General Fund-Business Account: Other Than Asset Fund- Services-District Wide-Repair & Business Services- Crown Beach-Repair Maintenance Services & Maintenance Services/ Update Concession-District Funds-Construction Contract
Account: 336-5320-409-6414 / 523500 Account: 101-5320-000-6414 $ 67,500 DS10 -009 $ 67,500 TRANSFER BETWEEN FUNDS Account Name: TRANSFER OUT: Account Name: TRANSFER IN: Other General Fund-Non-Departmental-District Than Asset Fund-Non Departmental- Wide-Transfer Out District Wide-Transfer In
Account: 101-9110-000-9980 $ 67,500 Account: 336-9110-000-3980 $ 67,500 As being presented at the Board of Directors meeting on December 5, 2017 the General Manager recommends that the Board of Directors approve the transfer and appropriation of $67,500 from the Business Services Unit, repair and maintenance services budget to pay for work to update the concession at Crown Beach.
As approved at the Board of Directors Meeting on date: 12/5/2017 Board of Directors Resolution Number: 2017-12- Posted By: Posted date: Signature:
T:\BOARDCLK\BOARD MATERIAL\2017\20 - December 5, 2017\S DRIVE\C-1-k OPS 523500 Update Concession-Crown Beach.xlsx
94 AGENDA REGULAR MEETING BOARD OF DIRECTORS
EAST BAY REGIONAL PARK DISTRICT
Tuesday, December 5, 2017
C. BUSINESS BEFORE THE BOARD
1. CONSENT CALENDAR
L. Authorization to Purchase Two Chevrolet Colorado Duramax Diesel Pick-ups from Winner Chevrolet for Vehicle Replacements (McCrystle/O’Connor)
RECOMMENDATION
The General Manager recommends that the Board of Directors authorize the purchase of two Chevrolet Colorado Duramax Diesel pick-ups from Winner Chevrolet of Colfax, California at a total cost of $66,099.
REVENUE/COST
For the purpose of purchasing replacement fleet vehicles, funds have been allocated in the District’s 2017 Budget, Fleet Replacement Account 101-5933-000-7505 (Rolling Stock >$25,000).
PROPOSED ENCUMBRANCE: Base Price (for 2) $ 61,045 CA Tire Fees 18 Sales Tax 5,036
Proposed Encumbrance $ 66,099
BACKGROUND
These two Chevrolet Colorado Duramax Diesel pick-ups will replace two Liquid Propane Gas (LPG) powered pick-ups assigned to Point Pinole Regional Shoreline. The two LPG powered pick-ups have been problematic since their purchase, and have often been out of service for weeks at a time waiting for parts and repairs at local dealers. Both are currently out of service at the Tilden Equipment Shop. Maintenance for LPG vehicle fuel system require specialized training and tools to service and repair them. Equipment Shop staff has relied on local Ford dealers for these services, who must refer services to the LPG system manufacturer, Roush, for support. This further extends the time the vehicles are out of service. The two Chevrolet Colorado
95 Duramax Diesel powered pick-ups are being recommended to continue with the non-gasoline fuel and equipment project at this location. The Chevrolet Colorado Duramax Diesel engine is an in-line 4-cylinder engine with approx. half the displacement of the V-8 engine in the LPG powered F-250. The diesel fuel that the District is currently using is non-petroleum based Renewable Diesel (RD-99) purchased via State Bid Contract, consistent with the District’s goals to seek greener fleet solutions whenever possible.
POINT PINOLE 317 2010 PKUP, FORD F250 2WD LPG 4 POINT PINOLE 317 2010 PKUP, FORD F250 2WD LPG 5
These new vehicles are available for purchase directly from Winner Chevrolet by means of contract pricing established by the State of California, General Services Procurement Division, Contract #1-16-23-20D. The pricing is the result of a competitive bid process and open to all state governmental entities and educational institutions. Public agencies electing to use this method of vehicle acquisition avoid the administrative costs of seeking formal bids.
ALTERNATIVES
For this purchase, staff has determined that there is no significant advantage in formally seeking other bids; therefore, none are recommended.
96 EAST BAY REGIONAL PARK DISTRICT
RESOLUTION NO.: 2017 - 12 -
December 5, 2017
AUTHORIZATION TO PURCHASE TWO CHEVROLET COLORADO DURAMAX DIESEL PICK-UPS FROM WINNER CHEVROLET FOR VEHICLE REPLACEMENTS
WHEREAS, the East Bay Regional Park District has included funding in its proposed 2017 Budget for the purchase of new and replacement rolling stock; and
WHEREAS, the Park District has the need to replace two Liquid Propane Gas (LPG) powered pick-up vehicles which are being retired due to out-of-service condition; and
WHEREAS, Winner Chevrolet of Colfax, California is a recognized vendor offering suitable vehicles based on the results of competitive pricing through the State of California, General Services Procurement Division, Contract #1-16-23-20D;
NOW, THEREFORE, BE IT RESOLVED, that the Board of Directors of the East Bay Regional Park District hereby authorizes the purchase of two Chevrolet Colorado Duramax Diesel pick-ups for a total cost of $66,099, with said sum to be encumbered from the 2017 Budget, Fleet Replacement Account 101-5933-000-7505 (Rolling Stock >$25,000); and
BE IT FURTHER RESOLVED, that the General Manager is hereby authorized and directed, on behalf of the District and in its name, to execute and deliver such documents and to do such acts as may be deemed necessary or appropriate to accomplish the intentions of this resolution.
Moved by Director , seconded by Director , and adopted this 5th day of December, 2017, by the following vote:
FOR:
AGAINST: ABSTAIN: ABSENT:
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98 AGENDA REGULAR MEETING BOARD OF DIRECTORS
EAST BAY REGIONAL PARK DISTRICT
Tuesday, December 5, 2017
C. BUSINESS BEFORE THE BOARD
1. CONSENT CALENDAR
m. Authorization to Enter into a Youth Employment Services Contract with Civicorps Schools for 2018 Wildland Fuels Reduction: District-Wide (Gallup/Seal/Ciaburro)
RECOMMENDATION
The General Manager recommends that the Board of Directors authorize entering into a Youth Employment Services Contract with Civicorps Schools (Civicorps) for the purposes of reducing hazardous wildland fuels in various parks in support of the fuels management program and the Alameda whipsnake research project for an estimated annual cost of $129,920.
REVENUE/COST
This project is funded by Measure CC and FEMA grant funds.
SOURCE OF FUNDS Fuels Implementation-Brushland (514600) $2,940,270 Transfers and Appropriations to Date ($832,507) AMOUNT AVAILABLE $2,107,763
USE OF FUNDS Contract with Civicorps Schools $129,920 REMAINING BALANCE $1,977,843
Funding for the proposed contract in the amount of $129,920 is from the FEMA predisaster mitigation grant. The contract includes the cost of the Civiccorps members at the minimum wage for City of Oakland and wage for one crew leader, transportation costs, and other program expenses. The number of work hours will be 3,584 at an hourly rate of $36.25.
BACKGROUND
Since 1983, Civicorps has furnished job, life, academic, and citizenship skills to young adults through the District’ and other agencies in the East Bay environmental service projects.
99 Civicorps’ work with the District has included such labor-intensive jobs as hazardous wildland fuel reduction, trail work, fence repair, construction, erosion control, vegetation management, and habitat restoration work. Civicorps has been extremely well received by park supervisors and supported throughout the years by District staff and the Board of Directors.
This contract will be managed by the Fire Department and is separate from the annual contract managed by the Operations Division.
ALTERNATIVES
None are recommended.
100 EAST BAY REGIONAL PARK DISTRICT
RESOLUTION NO.: 2017 - 12 -
December 5, 2017
AUTHORIZATION TO ENTER INTO A YOUTH EMPLOYMENT SERVICES CONTRACT WITH CIVICORPS SCHOOLS FOR 2018 WILDLAND FUELS REDUCTION: DISTRICT-WIDE
WHEREAS, the East Bay Regional park District has worked with Civicorps Schools since 1983 on various environmental service projects such as hazardous wildland fuel reduction, trail work, fence construction and repair, and erosion control; and
WHEREAS, the Park District wishes to continue to support and aid the young adult community by providing environmental service projects; and
WHEREAS, the Park District wishes to reduce hazardous wildland fuels in support of the FEMA fuels management grants and the Alameda Whipsnake research project;
NOW, THEREFORE, BE IT RESOLVED, that the Board of Directors of the East Bay Regional Park District hereby authorizes entering into a youth employment services contract with Civicorps Schools for 2018 Wildland Fuels Reduction for $129,920 with funds appropriated to project account (514600); and
BE IT FURTHER RESOLVED, that the General Manager is hereby authorized and directed, on behalf of the District and in its name, to execute and deliver such documents and to do such acts as may be deemed necessary or appropriate to accomplish the intentions of this resolution.
Moved by Director seconded by Director and approved this 5th day of December 2017, by the following vote:
FOR:
AGAINST: ABSTAIN: ABSENT:
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102 AGENDA REGULAR MEETING BOARD OF DIRECTORS
EAST BAY REGIONAL PARK DISTRICT
Tuesday, December 5, 2017
C. BUSINESS BEFORE THE BOARD
1. CONSENT CALENDAR
n. Authorization to Transfer Funds and Amend Professional Services Contract with Kjeldsen, Sinnock & Neudeck, Inc for Development of Specification for the Restoration of the Well at the Patterson Ranch Farm: Coyote Hills Regional Park (Manley/O’Connor)
RECOMMENDATION
The General Manager recommends that the Board of Directors authorize a contract amendment for the Patterson Ranch Farm well restoration at Coyote Hills Regional Park with well experts Kjeldsen, Sinnock & Neudeck, Inc. (KSN). The requested contract amendment reflects an increase from $36,950 to $56,750, to allow for testing of the well for flow rate, recharge and water salinity as a means of establishing viability of the well, performance standards and specifications for the performance of the well, and criteria for appropriate future crop selections. The General Manager also recommends that the Board of Directors authorize the General Fund budget transfer of $20,200 in General Manager contingency funds, as indicated below.
REVENUE/COST
Funding to augment the existing project budget is available from the General Manager’s Budget as noted below.
SOURCE OF FUNDS Appropriated Project Budget (Project #155600) $ 53,000 Transfer: Climate Smart Contingency 101-2010-000-5835 $ 20,000 Transfer: General Manager’s Contingency 101-2010-000-5831 $ 200 FUNDS AVAILABLE $ 73,200
USE OF FUNDS Original Engineering Spec/Technical Support for Well Repair Work $ 36,950 KSN Contract Amendment 19,800 Other Project Costs 16,450 TOTAL $ 73,200
103 BACKGROUND
In 2014, the Patterson family donated 296.4 acres of former farm land to the Park District. The land donation, adjacent to Coyote Hills Regional Park and with a fair market appraisal in excess of $10 million, is the single most valuable land donation in the Park District’s history. At its February 4, 2014 meeting, the Board of Directors agreed to a condition of the donation which required an agricultural easement be placed over 102 acres of the property, to maintain the property’s agricultural and open space values. At its November 18, 2014 meeting, the Board agreed to a special use agreement with Perry Farms, to farm 60 acres of the property for five years, with two additional five-year options. Currently, 50-60 are acres available for farming, but additional acres may be added to the agreement in the future.
The well that serves the farmland does not function sufficiently to allow for agriculture. In the first year that the land was transferred to the District, staff conducted minor repairs on the well to encourage a minimal amount water flow. Subsequently, staff learned that the water flow is sufficient for agriculture, but the well equipment must be upgraded. A temporary work- around was developed to allow for the production of a viable pumpkin crop.
As part of the Coyote Hills Patterson Property LUPA and Development Project, several options have been proposed for climate friendly agriculture on the site, all of which require a functioning well. District staff with pump expertise do not have the large equipment required for investigations and repairs of the well. A consultant, KSN, who specializes in water projects, was retained to provide preliminary investigations to the system and prepare design documents and support for a potential future second contract. KSN would provide oversite for the installation of compatible well equipment and any required further repair to the well to provide sufficient water for agriculture at the site.
The proposed contract amendment with KSN provides funding for testing water salinity, flow and recharge rates. These factors should be reviewed as part of the restoration of the well, in order to ensure viability, performance standards and specifications. This information will be essential for understanding the types of crops that can be grown successfully, and will provide direction for moving forward on the well repairs.
ALTERNATIVES
No alternatives are recommended.
104 EAST BAY REGIONAL PARK DISTRICT
RESOLUTION NO.: 2017– 12-
December 5, 2017
AUTHORIZATION TO TRANSFER FUNDS AND AMEND PROFESSIONAL SERVICES CONTRACT WITH KJELDSEN, SINNOCK & NEUDECK, INC FOR DEVELOPMENT OF SPECIFICATION FOR THE RESTORATION OF THE WELL AT THE PATTERSON RANCH FARM: COYOTE HILLS REGIONAL PARK
WHEREAS, in 2014, the Patterson family donated 296.4 acres of former farm land to the East Bay Regional Park District adjacent to Coyote Hills Regional Park, which appraised at $10 million, making it the single most valuable land donation in the Park District’s history; and
WHEREAS, at its February 4, 2014 meeting, the Board of Directors agreed to a condition of the donation which required an agricultural easement be placed over 102 acres of the property, in order to maintain the property’s agricultural and open space values; and
WHEREAS, at its November 18, 2014 meeting, the Board agreed to a special use agreement for Perry Farms to farm 60 acres of the property for five years with two additional five-year options; and
WHEREAS, the designated well for farm use at the Coyote Hills Patterson Ranch site, #4S/2W-27L004, is not sufficiently functioning to allow for agriculture; and
WHEREAS, as part of the Coyote Hills Patterson Property LUPA and Development Project, various options have been put forward to include various levels of climate-friendly agriculture on the site, any of which will require a suitable well be in-place; and
WHEREAS; District staff who have water and pump expertise do not have large enough equipment or capacity to allow for the needed further investigations and repairs of this size well; and
WHEREAS; expert well consultant Kjeldsen, Sinnock & Neudeck, Inc. (KSN) was retained to develop an engineering spec and provide support and technical inspection for restoration of the well; and
WHEREAS; testing of the well for flow, recharge, and water salinity was not included in the original contract, but is needed to inform consideration of moving forward with any potential development of a capital project for the well;
NOW, THEREFORE, BE IT RESOLVED that the Board of Directors of the East Bay Regional Park District authorizes an amendment to the current contract with Kjeldsen, Sinnock
105
& Neudeck, Inc to reflect an increase of $19,800 from $36,950 to $56,750 to allow for testing of the well for flow rate, recharge and water salinity at the Coyote Hills Patterson Ranch site;
BE IT FURTHER RESOLVED that the Board of Directors of the East Bay Regional Park District authorize the transfer and appropriation of $20,000 from the Climate Smart Contingency budget 101-2010-000-5835 and $200 the General Manager’s Contingency budget 101-2010-000-, 5831 to augment the existing capital project to “Restore Well’ at Coyote Hills, 155600, as per the attached budget change form.
BE IT FURTHER RESOLVED that the General Manager is hereby authorized and directed, on behalf of the District and in its name, to execute and deliver such documents and to do such acts as may be deemed necessary or appropriate to accomplish the intentions of this resolution.
Moved by Director , seconded by Director , and approved this 5th day of December, 2017, by the following vote:
FOR:
AGAINST: ABSENT: ABSTAIN:
106 EAST BAY REGIONAL PARK DISTRICT BUDGET CHANGE FORM
NEW APPROPRIATIONS BUDGET TRANSFERS New Appropriations X Between Funds From New Revenues Between Projects DECREASE BUDGET ACCOUNT AMOUNT INCREASE BUDGET ACCOUNT AMOUNT Account: General Fund-General Manager- Account: Capital Fund-General District Wide-Climate Smart Contingency Manager's Office- Coyote Hills-Work In Progress-Restore Well-Consultants
Account: 333-2010-136-7020/ 155600 Account: 101-2010-000-5835 $ 20,000 DS10-005 $ 20,200 Account: General Fund-General Manager- District Wide-General Manager's Contingency
Account: 101-2010-000-5831 $ 200 TRANSFER BETWEEN FUNDS Account Name: TRANSFER OUT: Account Name: TRANSFER IN: Capital General Fund-Non-Departmental-District Fund-Non Departmental-District Wide- Wide-Transfer Out Transfer In
Account: 101-9110-000-9980 $ 20,200 Account: 333-9110-000-3980 $ 20,200 As being presented at the Board of Directors meeting on December 5, 2017 the General Manager recommends that the Board of Directors approve the transfer and appropriation of $20,000 from the Climate Smart Contingency and $200 from the General Manger's Contingency budget to augment the existing project budget in project 155600, to "Restore Well". As approved at the Board of Directors Meeting on date: 12/5/2017 Board of Directors Resolution Number: 2017-12- Posted By: Posted date: Signature:
T:\BOARDCLK\BOARD MATERIAL\2017\20 - December 5, 2017\S DRIVE\C-1-n OPS C-1-155600 Restore Well Coyote Hills.xlsx
107
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108 AGENDA REGULAR MEETING BOARD OF DIRECTORS
EAST BAY REGIONAL PARK DISTRICT
Tuesday, December 5, 2017
C. BUSINESS BEFORE THE BOARD
1. CONSENT CALENDAR
o. Authorization to Transfer Board Contingency Funds to an Interpretive and Recreation Services Fund for Fireproof Artifact Storage Cabinets: Varied Parkland Facilities (Kassebaum/O’Connor)
RECOMMENDATION
The General Manager recommends that the Board of Directors authorize the transfer of Board Contingency Funds in the amount of $32,000, for the cost and delivery of 10 fireproof artifact storage cabinets to varied parkland facilities.
REVENUE/COST
Staff seeks to transfer Board Contingency Funds to an Interpretive and Recreation Services Fund account and encumber them for the purchase and delivery of 10 fireproof artifact storage cabinets for various District locations.
SOURCE OF FUNDS Board Contingency Funds (101-1110-000-5831) $ 82,055 Proposed Amount for Transfer $ (32,000) REMAINING BALANCE AFTER TRANSFER $ 50,055
USE OF FUNDS Proposed Transfer To: General Fund Interpretation & Recreation Administration- District Wide-Small Tools/Equip/Furniture (Account No. 101-5210-000-5371) Encumbered for 10 fireproof artifact storage cabinets $ 32,000 TOTAL USES $ 32,000
BACKGROUND
Fireproof artifact storage cabinets are needed throughout the District to preserve relics of historical or cultural significance. A total of 10 fireproof artifact storage cabinets are needed, and
109 will be dispersed through Interpretive Parkland Visitor Centers, Parkland offices, and the Borel house. Board Contingency Funds greater than $5,000 require approval of the Board of Directors per the Board Operating Guidelines. Therefore, staff is requesting approval of this transfer of funds into an Interpretive and Recreation Services Fund account in order to complete the purchase and delivery of these cabinets.
ALTERNATIVES
None are recommended.
110 EAST BAY REGIONAL PARK DISTRICT
RESOLUTION NO.: 2017 – 12 -
December 5, 2017
AUTHORIZATION TO TRANSFER BOARD CONTINGENCY FUNDS TO AN INTERPRETIVE AND RECREATIONS SERVICES FUND ACCOUNT FOR THE PURCHASE FOR FIREPROOF ARTIFACT STORAGE CABINETS: VARIED PARKLAND FACILITIES
WHEREAS, the East Bay Regional Park District Board of Directors budget includes Board Contingency Funds that may be transferred for specific use in accordance with the Board Operating Guidelines; and
WHEREAS, a need to purchase and deliver 10 fireproof artifact storage cabinets to varied parkland facilities has been identified; and
WHEREAS, it is necessary for the Board to approve the transfer and encumbrance of these funds to an Interpretive and Recreation Services account for the purchase and delivery of these cabinets to be completed;
NOW, THEREFORE, BE IT RESOLVED that the Board of Directors of the East Bay Regional Park District hereby authorizes the transfer and encumbrance of $32,000 from Board Contingency Funds 101-1110-000-5821 to the Chief of Interpretive and Recreation Services Funds 101-5210-000-5371 for the purchase and delivery of 10 fireproof artifact storage cabinets to varied parkland facilities;
BE IT FURTHER RESOLVED, that the General Manager is hereby authorized and directed, on behalf of the District and in its name, to execute and deliver such documents and to do such acts as may be deemed necessary or appropriate to accomplish the intentions of this resolution.
Moved by Director , seconded by Director , and adopted this 5th day of December, 2017 by the following vote:
FOR:
AGAINST: ABSENT: ABSTAIN:
111 EAST BAY REGIONAL PARK DISTRICT BUDGET CHANGE FORM
NEW APPROPRIATIONS BUDGET TRANSFERS New Appropriations X Between Funds From New Revenues Between Projects DECREASE BUDGET ACCOUNT AMOUNT INCREASE BUDGET ACCOUNT AMOUNT Account: General Fund-Board of Account: General Fund-Interpretation & Directors-District Wide- Recreation Administration-District Wide- BoardContingency Small Tools/Equipment/Furniture
Account: 101-1110-000-5821 $ 32,000 Account: 101-5210-000-5371 $ 32,000 As being presented at the Board of Directors meeting on December 5, 2017 the General Manager recommends that the Board of Directors approve the transfer of $32,000 from the Board of Directors' contingency budget to the supplies budget of the Interpretation & Recreation Administration, to allow for the purchase of cultural resource archiving cabintets. As approved at the Board of Directors Meeting on date: 12/5/2017 Board of Directors Resolution Number: 2017-12- Posted By: Posted date: Signature:
T:\BOARDCLK\BOARD MATERIAL\2017\20 - December 5, 2017\S DRIVE\C-1-o PAFFAIRS Transfer Board Contingency for Archive Cabinets.xlsx
112 AGENDA REGULAR MEETING BOARD OF DIRECTORS
EAST BAY REGIONAL PARK DISTRICT
Tuesday, December 5, 2017
C. BUSINESS BEFORE THE BOARD
1. CONSENT CALENDAR
p. Authorization to Purchase Safety Equipment from L.N. Curtis & Sons: Public Safety Division (Seal/Ciaburro)
RECOMMENDATION
The General Manager recommends that the Board of Directors authorize spending of up to $125,000 in 2017 to purchase personal protective gear, extrication equipment and other safety items. Board Operating Guidelines require Board authorization for annual spending over $50,000 with a single vendor.
REVENUE/COST
The funds to cover the costs associated with this action are included in the general fund budget. To date, purchases total $117,040 from the Fire Department’s General Fund safety supplies and personal protective equipment budgets 101-8310-000-5111 and 101-8310-000-5113. Any additional purchases would use the same line item budgets.
BACKGROUND
In the 2017, the Fire Department submitted a request for mid-year funding to replace aging auto extrication tools and for wildland personal protective equipment (PPE) for fifteen new On-Call Firefighters at a total of $110,000. L.N. Curtis is a local vendor in Oakland that provides servicing of extrication equipment as well as custom specifications for the District’s wildland gear. Sole source approval was sought and granted by District Counsel in February and September of 2017.
ALTERNATIVES
No alternatives are recommended.
113 EAST BAY REGIONAL PARK DISTRICT
RESOLUTION NO.: 2017 – 12 –
December 5, 2017
AUTHORIZATION TO PURCHASE SAFETY EQUIPMENT FROM L.N. CURTIS & SONS: PUBLIC SAFETY DIVISION
WHEREAS, the East Bay Regional Park District Fire Department utilizes the local vendor L.N. Curtis for the purchase of safety gear, extrication equipment other safety equipment; and
WHEREAS, the District’s Board Operating Guidelines require Board approval for annual spending greater than $50,000 with a single vendor; and
WHEREAS, the District’s legal counsel has reviewed this vendor determined it to be a sole source vendor; and
WHEREAS, the Fire Department has funds available in its general fund budget for this purpose;
NOW, THEREFORE BE IT RESOLVED, that the Board of Directors of the East Bay Regional Park District hereby authorizes and approves the spending of up to $125,000 with L.N. Curtis for safety equipment in 2017 from the existing Fire Department budget; and
BE IT FURTHER RESOLVED, that the General Manager is hereby authorized and directed, on behalf of the District and in its name, to execute and deliver such documents and to do such acts as may be deemed necessary or appropriate to accomplish the intentions of this resolution.
Moved by Director , seconded by Director , and adopted this 5th day of December 2017 by the following vote:
FOR:
AGAINST: ABSTAIN: ABSENT:
114 AGENDA REGULAR MEETING BOARD OF DIRECTORS
EAST BAY REGIONAL PARK DISTRICT
Tuesday, December 5, 2017
C. BUSINESS BEFORE THE BOARD
1. CONSENT CALENDAR
q. Authorization to Establish a Capital Project and Transfer Funds for Purchase and Installation of an Evidence Freezer: Public Safety Division (Gershaneck/Ciaburro)
RECOMMENDATION
The General Manager recommends that the Board of Directors establish a capital project and authorize the transfer of existing general funds to purchase and install a new evidence freezer at Public Safety Headquarters.
REVENUE/COST
SOUCE OF FUNDS Account 101-8120-000-7549 General Fund-Police Administration-Other Equipment Greater than $25k $50,000
TRANSFER TO 333-8120-000-7549-156400-372 Capital Projects-Police Administration-Other Equipment Greater than $25k-Replace Evidence Freezer PSHQ-Work by Contract $50,000
The entirety of the existing $50,000 funds, budgeted in 101-8120-000-7549 will be transferred into a project (#156400), which shall be utilized for the purchase and installation of a new evidence freezer for Public Safety.
BACKGROUND
In preparation for the 2017 mid-year budget process, the Public Safety Division requested $50,000 for the purchase of a new evidence freezer to store biological evidence. The existing freezer is in disrepair and has exceeded its service life. The mid-year funding request was approved and a several vendors were identified. However, requests for proposals received did not meet the minimum requirements of the District’s Maintenance Department for permitting and documentation.
115 Staff is working with the vendors to ensure bids are inclusive of the required permits and documentation. The Public Safety Division aims to select a qualified vendor and begin installation in the beginning of 2018. Because total cost is unknown at this time, the Division requests permission to fund any remaining costs up to $25,000 from 2018 general fund budget and move it into the project account.
ALTERNATIVES
No alternatives are recommended.
116 EAST BAY REGIONAL PARK DISTRICT
RESOLUTION NO.: 2017 – 12 –
December 5, 2017
AUTHORIZATION TO ESTABLISH A CAPITAL PROJECT AND TRANSFER FUNDS FOR PURCHASE AND INSTALLATION OF AN EVIDENCE FREEZER: PUBLIC SAFETY DIVISION
WHEREAS, the East Bay Regional Park District Police Department is required to safely store and maintain evidence; and
WHEREAS, the existing Police Department’s evidence freezer has exceeded its service life and is in need of immediate replacement; and
WHEREAS, $50,000 has been budgeted toward the procurement and installation of a new evidence freezer in the 2017 budget within 101-8120-000-7549 and;
WHEREAS, the Public Safety Division has been devising a request for proposal to seek a qualified vendor for the purchase and installation which shall be solicited in early 2018, and;
NOW, THEREFORE, BE IT RESOLVED, that the Board of Directors of the East Bay Regional Park District authorizes the establishment of a capital project fund and the transfer of $50,000 from 101-8120-000-7549 in the 2017 general fund budget and up to $25,000 from 101- 8120-000-7549 in the 2018 general fund budget into 333-8120-000-7549-156400-372.
BE IT FURTHER RESOLVED that the General Manager is hereby authorized and directed, on behalf of the District and in its name, to execute and deliver such documents and such acts as may be deemed necessary or appropriate to accomplish the intentions of this resolution.
Moved by Director , seconded by Director , and adopted this 5thth day of December, 2017 by the following vote:
FOR:
AGAINST: ABSTAIN: ABSENT:
117 EAST BAY REGIONAL PARK DISTRICT BUDGET CHANGE FORM
NEW APPROPRIATIONS BUDGET TRANSFERS New Appropriations X Between Funds From New Revenues Between Projects DECREASE BUDGET ACCOUNT AMOUNT INCREASE BUDGET ACCOUNT AMOUNT Account: General Fund-Public Safety Account: Capital Fund-Public Safety Support Services-District Wide-Capital Support Services-District Wide-Capital Equipment Equipment/ Purchase Freezer - Contracted Services
Account: 333-8120-000-7549 / Account: 101-8120-000-7549 $ 50,000 154600DS10-372 $ 50,000 TRANSFER BETWEEN FUNDS Account Name: TRANSFER OUT: Account Name: TRANSFER IN: Capital General Fund-Non-Departmental-District Fund-Non Departmental-District Wide- Wide-Transfer Out Transfer In
Account: 101-9110-000-9980 $ 50,000 Account: 333-9110-000-3980 $ 50,000 As being presented at the Board of Directors meeting on December 5, 2017 the General Manager recommends that the Board of Directors approve the transfer and appropriation of $50,000 from the Public Safety Support Services Capital Equipment budget to create a new project budget in project 156400, to "Purchase Freezer".
As approved at the Board of Directors Meeting on date: 12/5/2017 Board of Directors Resolution Number: 2017-12- Posted By: Posted date: Signature:
T:\BOARDCLK\BOARD MATERIAL\2017\20 - December 5, 2017\S DRIVE\C-1-q PSAFETY 156400 Purchase Freezer.xlsx
118 AGENDA REGULAR MEETING BOARD OF DIRECTORS
EAST BAY REGIONAL PARK DISTRICT
Tuesday, December 5, 2017
C. BUSINESS BEFORE THE BOARD
1. CONSENT CALENDAR
r. Authorization to Award a Contract to Dakota Press for Printing General Brochures and All Park Map Brochures for the Years 2018- 2019: Public Affairs Division (Johnson)
RECOMMENDATION
The General Manager recommends that the Board of Directors authorize the award of a two- year contract to Dakota Press of San Leandro, CA, for all 2018-2019 printing of park maps and the District’s general brochure. Dakota Press is a certified Bay Area Green Business, Women’s Business Enterprise, and Minority Business Enterprise, and its employees are members of Allied Printing Trades Council Union Local 185.
REVENUE/COST
Award of this contract will authorize a two-year contract with Dakota Press and will fix specified per-item printing rates. The exact annual total cost will depend on the volume of maps and brochures ordered during the year, but will not exceed $65,000 in 2018 and 2019, respectively, for a total of $130,000. Funding for these expenses is appropriated annually in the Public Affairs account 101-3110-000-6575 (Reproductions/Blueprints). Adequate funding for this purpose has been appropriated for the 2018 year and a similar amount will be included in the 2019 Budget request.
BACKGROUND
Annually the Public Affairs Division updates and prints a variety of park maps for distribution at Regional Parks, community facilities and events. Additionally, staff updates and produces the District’s “general brochure” which showcases all parks and amenities into one pamphlet, which is printed in five languages.
Public Affairs solicits printing bids in an open process from qualified vendors to ensure the District receives the best possible pricing for printing its annual large volume of maps and “general brochures.” Bid requests include specifications to print all Regional Parks maps and the District’s “general brochure.” Vendors were asked to prepare bids based on several print specifications including use of color, paper and print quality, and the ability to print specific sizes
119 at varying quantities. It is important to note that all maps are printable from the District’s website, though the demand of printed maps continues to be very high. In 2017, more than 560,000 map brochures were printed and distributed.
Nine vendors were mailed requests for bids and eight vendors responded with completed bids, which were due November 1, 2017. Dakota Press of San Leandro, CA, was the lowest qualified bidder, and is recommended as Public Affairs official map printer for 2018-2019. Below are the bid results. Bid prices show a vendor’s sum cost for printing a single job at the six map sizes with the various standard quantities ordered per park map.
VENDOR NAME BID AMOUNT Dakota Press $26,257 Calitho $26,785 PSP $28,431 Folger Graphics $30,235 Integrity IBS $32,350
Norco Printing $33,720 Amp Printing $37,994 Printing Pros $45,203 Medius Print no bid
Based on the winning bidder’s proposal, it is estimated that the cost for map printing, based on quantities and sizing, will range from 6 cents to 18 cents per piece, which is essentially flat from the previous years’ costs and a very slight decrease in some cases. All bids and a bid summary are on file in the Public Affairs Division and are available on request.
ALTERNATIVES
The Board could decide to reject all bids and direct staff to request new bids. This alternative is not recommended.
120 EAST BAY REGIONAL PARK DISTRICT
RESOLUTION NO.: 2017 – 12 -
December 5, 2017
AUTHORIZATION TO AWARD A CONTRACT TO DAKOTA PRESS FOR PRINTING GENERAL BROCHURES AND ALL PARK MAP BROCHURES FOR THE YEARS 2018-2019: PUBLIC AFFAIRS DIVISION
WHEREAS, the East Bay Regional Park District desires to print general brochures and individual park brochures in four-color process; and
WHEREAS, staff requested bids from vendors to print the general brochures and individual park brochures for 2018 and 2019; and
WHEREAS, six responses were received in November 2017, and Dakota Press of San Leandro, CA, presented the lowest qualified bid;
NOW, THEREFORE, BE IT RESOLVED that the Board of Directors of the East Bay Regional Park District hereby authorizes the acceptance of bid and award of a two-year contract to Dakota Press of San Leandro, CA, which will guarantee the price, to print general brochures and individual park brochures in 2018-19, and authorizes annual spending not-to- exceed $65,000 for 2018 and 2019 at the District’s discretion; and
BE IT FURTHER RESOLVED, that the General Manager is hereby authorized and directed, on behalf of the District and in its name, to execute and deliver such documents and to do such acts as may be deemed necessary or appropriate to accomplish the intentions of this resolution.
Moved by Director , seconded by Director , and approved this 5th day of December, 2017 by the following vote:
FOR:
AGAINST: ABSTAIN: ABSENT:
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122 AGENDA REGULAR MEETING BOARD OF DIRECTORS
EAST BAY REGIONAL PARK DISTRICT
Tuesday, December 5, 2017
C. BUSINESS BEFORE THE BOARD
1. CONSENT CALENDAR
s. Authorization to Award a Contract to the San Francisco Chronicle to Print and Distribute the Regional in Nature (RIN) Activity Guide: Public Affairs Division (Johnson)
RECOMMENDATION
The General Manager recommends that the Board of Directors award a sole source contract for the printing of the Regional in Nature Activity Guide (RIN) during Fiscal Year 2018 to the San Francisco Chronicle. It is further recommended that distribution of the RIN be authorized to include 35 publications representing daily, weekly, monthly and regional media that serve Alameda and Contra Costa counties. The San Francisco Chronicle is the only reputable publishing/printer bidder qualified to meet the standards necessary to print the RIN. The Bay Area News Group declined to submit a bid.
REVENUE/COST
The San Francisco Chronicle’s 2018 bid of $220,000 to print and distribute the RIN in its East Bay edition remains unchanged from 2017 . Total cost for the distribution of the RIN in 35 publication service providers will not exceed $225,000. Total amount for printing and distributing the RIN in 2018 will not exceed $445,000.
Sufficient funding for this action has been appropriated annually and is included in the 2018 District Budget, Public Affairs Division, Reproductions/Blueprints account 101-3110-000-6575.
BACKGROUND
The East Bay Regional Park District began publishing the RIN in 1994. At an estimated cost of ten cents per copy for the past ten years, the RIN has proven to be the most effective tool available to reach a large number of District residents with general information, program and special events, concessionaire services and volunteer information. Empirical surveys and anecdotal review of select program attendance have demonstrated that marketing the District via weekly print and ethnic media publications are drawing new audiences into the parks.
123 Since 2007, the RIN has been printed by the San Francisco Chronicle based on annual competitive print proposals which have provided upgraded paper quality and local print processes, full color on all pages of the publication, and “added value” to the Park District in the form of free advertisements, thus enhancing its quality and ultimate effectiveness. In 2018, thanks again to staff requests, the District will receive over $230,000 in free advertising from the San Francisco Chronicle which includes two full-page color ads or equivalent, 12 times per year 6 column x 3” banner ad anchored to the bottom of Tom Stienstra’s Sunday feature, six ¼-page Regional in Nature teaser ads on the day of insertion. These advertisements promote the six RIN issues and District’s events and programs such as the Youth Job Fairs, Brazilian Room Wedding Fairs, Regional Parks Foundation Estate Planning Workshops, Ardenwood’s Historic Wheat Harvest Festival, Sunol’s Spring Wildflower Festival, Concerts at the Cove, and many others.
In 2018, Public Affairs plans to produce six bi-monthly, 16-page, full-color editions of the RIN. Total circulation of the RIN is estimated at 650,000 copies per issue. The Activity Guide is sent out to Regional Parks Foundation members, community centers, libraries, senior centers, clinics, among others. The 35 media publications that distribute the RIN in 2018 are:
Bay Area News Group Post News Group Brentwood Publishing Alameda Journal El Mundo Corp Albany/ El Cerrito/ Berkeley Tri-City Post Antioch Press Kensington Journal Oakland Post Brentwood Press Berkeley Voice Marin County Post Oakley Press East Bay Times Richmond Post Discovery Bay Press Montclarion San Francisco Post Piedmonter South County Post
Other Media Ethnic Media Castro Valley Forum Parents Press Epoch Chinese Times (New for 2018) Pleasanton Weekly FilAm Star Clayton Pioneer San Francisco Hyundae Korean News Concord Pioneer Chronicle East Bay USA CSU East Bay Magazine edition Philippine News East Bay Express San Leandro Times Vision Hispana Livermore Independent (New for 2018) Martinez News-Gazette Valley Sentinel What’s Happening/Tri City Voice
ALTERNATIVES
Staff has reviewed alternative publications and distribution methods such as a printer-only, with resulting much higher insertion costs, and direct mail, all of which would result in significantly greater costs than printing through an existing newspaper publication program. Staff does not recommend any of these alternatives.
124 EAST BAY REGIONAL PARK DISTRICT
RESOLUTION NO.: 2017 –12 –
December 5, 20I7
AUTHORIZATION TO AWARD A CONTRACT TO THE SAN FRANCISCO CHRONICLE TO PRINT AND DISTRIBUTE THE REGIONAL IN NATURE (RIN) ACTIVITY GUIDE: PUBLIC AFFAIRS DIVISION
WHEREAS, the FY 2018 Budget for the Public Affairs Division of the East Bay Regional Park District includes as one of its objectives the distribution of Regional in Nature (RIN), an Activity Guide listing District news, events, and programs available in the Regional Parks to Alameda and Contra Costa County residents; and
WHEREAS, the FY 2018 Public Affairs Division Budget includes funding to support printing and distribution of the RIN publication; and
WHEREAS, staff has solicited bids from qualified firms to print the RIN publication, the San Francisco Chronicle is the only reputable publishing/printer bidder qualified to meet the standards necessary to print the RIN, and is therefore recommended as the selected provider; and
WHEREAS, staff has deemed the most effective means to distribute the RIN is through insertion into publications with wide distribution throughout Alameda and Contra Costa counties. The 35 media publications distributing the RIN in 2018 are as follows:
Bay Area News Group Post News Group Brentwood Publishing Alameda Journal El Mundo Corp Albany/ El Cerrito/ Berkeley Tri-City Post Antioch Press Kensington Journal Oakland Post Brentwood Press Berkeley Voice Marin County Post Oakley Press East Bay Times Richmond Post Discovery Bay Press Montclarion San Francisco Post Piedmonter South County Post
125 Other Media Ethnic Media Castro Valley Forum Parents Press Epoch Chinese Times (New for 2018) Pleasanton Weekly FilAm Star Clayton Pioneer San Francisco Hyundae Korean News Concord Pioneer Chronicle East Bay USA CSU East Bay Magazine edition Philippine News East Bay Express San Leandro Times Vision Hispana Livermore Independent (New for 2018) Martinez News- Valley Sentinel Gazette3 What’s Happening/Tri City Voice
NOW THEREFORE BE IT RESOLVED, that the Board of Directors of the East Bay Regional Park District hereby authorizes the award of a contract with the San Francisco Chronicle for the 2018 printing and distribution of the RIN at a cost not to exceed $220,000; and
BE IT FURTHER RESOLVED, that the Board of Directors is authorized to contract for the distribution of the RIN by the above listed 35 media publications in 2018 for a total cost not to exceed $225,000; and
BE IT FURTHER RESOLVED, that the total amount for printing and distributing the RIN will not exceed $445,000 to be funded from account 101-3110-000-6575; and
BE IT FURTHER RESOLVED, that the General Manager is hereby authorized and directed, on behalf of the District and its name, to execute and deliver such documents and to do such acts as may be deemed necessary or appropriate to accomplish the intentions of this resolution.
Moved by , seconded by , and adopted this 5th day of December, 20I7, by the following vote:
FOR:
AGAINST: ABSTAIN: ABSENT:
126 AGENDA REGULAR MEETING BOARD OF DIRECTORS
EAST BAY REGIONAL PARK DISTRICT
Tuesday, December 5, 2017
C. BUSINESS BEFORE THE BOARD
1. CONSENT CALENDAR
t. Authorization to Appropriate Measure WW Funds and Reimburse City of Fremont $80,811.75 for Road Construction Improvements Related to Vargas Plateau Regional Park (Victor)
RECOMMENDATION
The General Manager recommends that the Board of Directors authorize a payment to the City of Fremont in the amount of $80,811.75 for road work performed at the request of the Park District related to Vargas Plateau Regional Park.
REVENUE/COST
SOURCE OF FUNDS Available From Measure WW Bond Development Funds Allocation Area Vargas Plateau WP64 $1,407,859 AppropriateTo Project 520500 WP64 Improve Vargas Road ( 81,000) Unappropriated Funds Remaining $1,399,759
USE OF FUNDS Project 520500 WP64 Improve Vargas Road Payment to the City of Fremont $ 80,812
BACKGROUND
In April 2008, the Park District approved a Land Use Plan for Vargas Plateau Regional Park in Fremont, California, that included a phased development plan for Phase I and Phase II improvements. Soon thereafter, a lawsuit was filed by two neighbors challenging the plan largely focusing on traffic and roadway issues. The parties eventually reached a settlement that required the performance of certain roadway improvements on Vargas Road. The work was undertaken by the City of Fremont (City) pursuant to a Cooperative Funding Agreement with the Park District.
127 In 2016 the Park District was again sued by the neighbors alleging, among other things, that the roadway improvements did not conform to the parties’ settlement agreement. As part of a resolution of the second lawsuit, the City agreed to perform additional road widening work on Vargas Road. The Park District agreed it would reimburse the City for the work which cost $80,811.75.
The monies for the work initially will come from Measure WW development funds for Vargas Plateau to be later allocated to a portion of the City’s share of WW local grant monies that were previously allocated to Vargas Plateau Regional Park. In 2009, the City of Fremont and the Park District entered into an agreement whereby $1.8 million of the City of Fremont’s local share of WW grant funds were allocated to Phase 2 improvements for Vargas Plateau Regional Park. District Counsel is working with City staff to amend that agreement to allow a portion of those funds to be utilized for a portion of the Phase I improvements including this road work and a turn around to be constructed on Morrison Canyon Road. Once the amended agreement is adopted, the Measure WW funds used to reimburse the City can be allocated from the share of local grant funds.
ALTERNATIVE
None are recommended.
128 EAST BAY REGIONAL PARK DISTRICT
RESOLUTION NO.: 2017 – 12 -
December 5, 2017
AUTHORIZATION TO APPROPRIATE MEASURE WW FUNDS AND REIMBURSE CITY OF FREMONT $80,811.75 FOR ROAD CONSTRUCTION IMPROVEMENTS RELATED TO VARGAS PLATEAU REGIONAL PARK
WHEREAS, in April 2008, the East Bay Regional Park District approved a Land Use Plan for Vargas Plateau Regional Park in Fremont, California, that included a phased development plan; and
WHEREAS, a lawsuit was filed by two neighbors challenging the plan largely focusing on traffic and roadway issues; and
WHEREAS, the parties reached an agreement that required the performance of certain roadway improvement work on Vargas Road; and
WHEREAS, the City of Fremont (City) undertook the roadway work pursuant to a Cooperative Funding Agreement with the Park District;
WHEREAS, in 2016 the Park District was again sued by the neighbors alleging, among other things, that the roadway improvements did not conform to the parties’ settlement agreement; and
WHEREAS, the City, in an effort to assist the Park District in resolving the litigation, undertook additional roadway improvements to be paid for by the Park District; and
WHEREAS, the additional roadway improvements costs $80,811.74; and
WHEREAS, there are funds available for this work in Measure WW; and
WHEREAS, in 2009 the City and the Park District agreed that $1.8 million in the City’s local grant share of Measure WW could be used for Vargas Plateau Regional Park Phase II improvements; and
WHEREAS, the Park District and the City are working to amend that agreement to allow a portion of those funds to be used for a portion of the Phase I improvements; and
WHEREAS, once the amended agreement is adopted by the parties, the funds paid to City of Fremont can be allocated from the local grant share;
NOW, THEREFORE BE RESOLVED, that the Board of Directors of the East Bay Regional Park District hereby authorizes the appropriation of $80,811.75 Measure WW development funds from the Vargas Plateau Measure WW allocation area, to existing project 520500 “Improve Vargas Road”, and;
129
BE IT FURTHER RESOLVED, that the Board of Directors of the East Bay Regional Park District hereby authorizes payment to the City of Fremont in the amount of $80,811.75 in Measure WW Development funds designated for Vargas Plateau Regional Park; and
BE IT FURTHER RESOLVED that the General Manager is hereby authorized and directed, on behalf of the District and its name, to execute and deliver such documents and to do such acts as may be deemed necessary or appropriate to accomplish the intention of this resolution including, but not limited to, executing subsequent or additional agreements with the City to effectuate necessary Phase II road improvements.
Moved by Director , seconded by Director , and adopted this 5th day of December, 2017, by the following vote:
FOR:
AGAINST: ABSTAIN: ABSENT:
130 EAST BAY REGIONAL PARK DISTRICT BUDGET CHANGE FORM
NEW APPROPRIATIONS BUDGET TRANSFERS X New Appropriation Between Fund Sources From New Revenues Between Projects DECREASE BUDGET ACCOUNT AMOUNT INCREASE BUDGET ACCOUNT AMOUNT Account Name: Expense: Other Than Asset Fund-Design Administration- Vargas Plateau-Payments to Other Agencies/ Improve Vargas Road- Measure WW Principal, Vargas Plateau Development Allocation Area- Contract work
Account: 336-7140-127-8902/ 520500 WP64-009 $ 81,000 REASON FOR BUDGET CHANGE ENTRY As being presented at the Board of Directors meeting on December 5, 2017, the General Manager recommends that the Board of Directors authorize the appropriation of $81,000 Measure WW principal, from the Vargas Plateau development allocation area, to project 520500 to improve access and provide a staging area at the Morrison Canyon entrance. This funding will be used to reimburse the City of Fremont for work they made on access improvements.
As approved at the Board of Directors Meeting on date: 12/5/2017 Board of Directors Resolution Number: 2017-12- Posted By: Posted date: Signature:
S:\BOARD MATERIAL\2017\20 - December 5, 2017\C-1-t LEGAL 520500 Improve Vargas Rd - City of Fremont.xlsx
131 GENERAL MANAGER AGENDA REGULAR MEETING BOARD OF DIRECTORS
EAST BAY REGIONAL PARK DISTRICT
Tuesday, December 5, 2017
C. BUSINESS BEFORE THE BOARD
2. GENERAL MANAGER
a FIRST PUBLIC HEARING
East Bay Regional Park District 2018 Proposed Operating and Projects Budget (Auker/Doyle)
RECOMMENDATION
The General Manager, the Board Finance Committee (by unanimous vote) and the Park Advisory Committee recommend the East Bay Regional Park District 2018 Proposed Budget to the Board of Directors for favorable consideration. This is the first public hearing on the 2018 Proposed Budget. No action by the Board of Directors is requested at this meeting; however, staff will introduce the Proposed Budget and request comments from Board members. A second public hearing and consideration for adoption of the 2018 Proposed Operating and Projects Budget is scheduled for December 19, 2017.
BACKGROUND AND PROCESS
The 2018 Proposed Budget provides a financial plan that will guide the District through the next calendar year. This plan continues the many successful programs that provide the District’s constituents with access to the many recreational, educational and natural resources of the East Bay. The purpose of this first public hearing is to introduce the 2018 Proposed Budget to the Board of Directors, receive public input and allow staff to address any questions or comments. At the second public hearing, December 19, 2017, any final comments will be received and the Board of Directors will be asked to adopt the 2018 Operating and Projects Budget. Comments or changes to the Proposed Budget received during this process will be incorporated into the approval action and included in the Adopted Budget which will be published electronically and printed after Board action in early 2018.
The 2018 Proposed Operating and Projects Budget was reviewed by the Board Finance Committee at their November 20, 2017 meeting. The Proposed Budget was also reviewed by the Park Advisory Committee (PAC) at their November 27, 2017 meeting.
132 SUMMARY
The Proposed Budget identifies anticipated revenues (resources) and recommended expenditures (appropriations) to fund the operating and capital needs of the District during the 2018 calendar year. The 2018 Proposed Budget is balanced with total resources (including the planned use of fund balance) sufficient to fund total appropriations.
Total District resources for all funds for 2018 totals $219.8 million (including inter-fund transfers of $41.5 million), which is $9.5 million (4.6%) above the $210.2 million budgeted in 2017.
Appropriations for all funds (including transfers) total $255.3 million, which is $24 million (2.9%) greater than the 2017 adopted budget of $231.0 million. The District’s 2018 proposed operating budget is balanced when taking into account the planned use of fund balance for capital projects and debt service payments. The Budget at a Glance (Attachment A) summarizes all District-wide resources, appropriations and transfers.
The following charts of illustrate District revenues by source and appropriations by type.
2018 Revenue by Type Property Usage 1.8% Miscellaneous Inter-agency Investment 0.3% Earnings Agreements 1.1% 0.5%
Taxes and Charges for Assessments Services 83.5% 12.8%
Taxes and Assessments make up the majority of the District-wide revenues at $148.8 million, a 2.6% increase from the prior year budget. General property taxes make up $132.1 million of this category, which is a 7.4% increase from the prior budget.
Charges for services is the next largest category at $22.9 million. This category includes park use fees, such as parking, camping, concessions, facilities and intra-District charges for internal services.
133 Personnel Services make up the majority of the District-wide expenditures at $119.3 million, a 10.5% increase from the prior year budget. This category includes wages and benefits for the 823 authorized full-time equivalent (FTE’s) staff positions, including 22.62 new FTE’s and prefunding contributions to the District’s pension trust.
Supplies and Services is the next largest category at $39.8 million. This category includes operating supplies and services, insurance, utilities and small equipment.
Major changes to budgeted appropriations include: • District operating costs, including inter-agency agreements and intra-District charges, have increased to $190.4 million in 2018 from $167.7 million in 2017 (a 13.5% increase). This increase is a result of increases in wages and benefits (an increase of $11 million), and the remaining payments for the Measure WW Local Grants Program (an increase of $12 million). • Debt service costs decreased from $15 million in 2017 to $13.0 million in 2018 due to the reduction in scheduled debt service payments on the Measure WW Series 2013A bonds. The District just completed the sale of $80 million in new bonds for Measure WW on November 15, 2017. Therefore, future debt service costs will be adjusted when all the data is available and posted correctly in the adopted budget book. • Capital outlay and equipment appropriations have decreased from $11.1 million in 2017 to $10.3 million in 2018. This decrease is due to the fact that planned expenditures on capital projects fluctuate from year to year.
The 2018 Proposed Budget funds the current level of service throughout the District and includes over $6.3 million in base budget increases for improved resources and funding of long-term
134 liabilities. A base budget increase is a commitment of ongoing costs that will repeat each year, such as additional staffing. The 2018 base increases recognize increased costs in several key operating areas, including ongoing costs for managing newly opened parklands. Some of the base budget increases include: • $100,000 for Fleet Replacements • $100,000 for Legal Services • $100,000 for Insurance Premiums • $75,000 for Telephones and Computer Replacements • $60,000 for Algae Bloom Treatment and Monitoring • $40,000 for Biomonitoring • $2.5 million in funding for the Major Infrastructure Renovation and Replacement Fund
The 2018 Proposed Budget also includes one-time budget increases from all funds. One-time increases are for equipment, studies and other costs that will not be recurring. The 2018 budget includes these significant one-time increases: . $ 5.6 million to replace Eagle 6 Public Safety Helicopter . $ 2 million Pension Trust Fund Contribution . $1.1 million to replace four Fire Apparatus . $600,000 towards the Point Pinole Service Yard . $418,400 for Tilden Pond Debris and Silt Removal . $400,000 for the McKay Building Assessment . $400,000 for Fleet Replacements . $400,000 for completion of the Del Valle Service Yard phase 3 . $278,000 towards the Albany Beach Restoration project . $250,000 for Visitor Center Exhibits at Del Valle and Black Diamond Mines . $200,000 to replace a Sanitation Pumper Truck . $200,000 to upgrade a dump truck to a Hydro Flush truck that will clean culverts
Additional information on new budget requests greater than or equal to $20,000 is provided on pages 73 to 75 of the Proposed Operating Budget.
AUTHORIZED STAFFING
The 2018 Proposed Budget includes the addition of 22.62 full-time equivalent positions (FTE’s), both permanent and seasonal, all on-going base budget costs funded by the General Fund. These additional FTE’s increase the total District-wide authorized staffing to 823.8 FTE’s. A detailed listing of the proposed 2018 staffing changes is provided on pages 77 to 78 of the Proposed Budget document.
The additional FTE’s include increases in staffing necessary to manage newly opened parks, which are referred to as “pipeline” positions. New 2018 pipeline positions include:
135 General Fund FTE Bay Trail (Point Pinole) 0.35 Concord Hills 1.30 Dumbarton Quarry 0.64 East Bay Gateway Park Bridge Yard Building 1.20 (Crown Beach) Las Trampas (Borel) 0.80 Pleasanton Ridge (Castleridge) 1.00 Total General Fund 5.29
A breakdown of the proposed FTE additions by labor group is provided in the chart below:
The 2018 Proposed Budget also provides funding for employee salary and benefit adjustments in accordance with approved labor agreements, approved in 2017.
GENERAL FUND (See pages 85 to 91 of Proposed Budget) The General Fund is the general operating fund of the district with the majority of all resources and expenditures budgeted here. The 2018 Proposed General Fund Budget is balanced with projected total resources of $147.1 million available to fund expenditures and transfers out of $146.9 million, resulting in a projected fund balance increase of $165,000 in the General Fund.
General Fund Budgeted Revenues: General Fund projected revenue for 2018 totals $147.1 million compared to $136.3 million budgeted for 2017. This represents an increase of $10.8 million or 7.9%. The major portion of
136 this increase is attributable to increased property tax revenue as the property values in Alameda and Contra Costa counties have experienced moderate growth over the past year.
Transfers-in to the General Fund for 2018 total $6,000 and will fund the feral pig management program.
General Fund Appropriations: Proposed General Fund appropriations for 2018 total $146.9 million compared to $136.3 million in 2017. This represents an increase of $10.6 million or 7.8%. Personnel costs increased by $10.7 million (11.9%) while supplies and services costs decreased by $800,000 (-3%). Transfers- out of the General Fund for 2018 total $12.7 million, up from the $11.8 million budgeted in 2017. Recommended transfers from the General Fund include $1.4 million for debt service costs, $3.9 million to the Major Infrastructure Renovation and Replacement Fund, $7.35 million for capital and “other than asset” costs which are detailed on page 144 of the Proposed Budget.
PROJECT FUNDS (See pages 137 to 141 and volume two pages 323-618 of Proposed Budget) Project Funds include capital projects, which are major improvements undertake by the Park District that are generally not recurring. Also included are non-capital (other than asset) projects that are multi-year endeavors which do not meet the capital asset definition for accounting purposes. Projects can be funded by a variety of revenue sources, including grants, bond and debt proceeds, Measure CC parcel taxes, and the District’s General Fund. Bond proceeds funds are included in the project funds and are reflected as use of fund balance. The appropriations of $8.6 million reflected here are only 2018 amounts. The total projects budget includes $306.1 million in funded projects District-wide expected to be expended over the next five years and beyond.
137 For detailed schedules of projects and total project budgets, please refer to the annual Projects Budget Five-Year Expenditure Plan.
OTHER FUNDS (See pages 93 to 147 of Proposed Budget) In addition to the General Fund, the District maintains other funds designated for specific purposes either by Board action or legal requirements. Those funds are included in separate fund groups and are classified as Special Revenue, Debt Service, Internal Service, Permanent and Project Funds. A summary of the significant budget highlights for each of these funds groups is provided below.
Special Revenue Funds account for funds held by the District that are legally required to be expended for specific purposes, including the various assessment districts, Measure CC funds, private donations, mitigation funds, tipping fees, Measure WW local grant funds and the East Contra Costa County Habitat Conservancy Program Properties Fund. Total revenues and transfers-in to the Special Revenue Funds are projected to total $34.7 million; expenditures and transfer out total $34.5 million in 2018.
Debt Service Funds are utilized to account for the District’s obligation to pay principal, interest and administrative costs on outstanding long-term debt. Included in this fund group are the 2012 Promissory Notes, 2008 Measure AA Refunding bonds and the 2009 and 2013 Measure WW bonds. Total revenue to the Debt Service Funds for 2018 will be $9.6 million compared to $14.9 million budgeted in 2017. Expenditures for principal, interest and administrative fees will also be reduced from 2017’s $14.9 million to $13.1 million in 2018. The reduction in budgeted revenue and expenditures reflects the scheduled reduction in annual debt service payments on the Measure WW Series 2013A bonds beginning in 2018.
The Internal Service Funds account for shared District activities including the Workers Compensation, Major Infrastructure Renovation and Replacement, Major Equipment Replacement, General Liability and Employee Benefits Funds. The total revenues and transfers-in for 2018 are projected to be $16.8 million, similar to the 2017 budget. Expenditures and transfers-out total $21.4 million, an increase of $8.5 million, mostly due to the planned replacement of District helicopter, Eagle 6.
Permanent Funds are utilized to account for endowments/donations which are legally restricted to permanently manage District mitigation properties and restoration projects with only the
138 interest earnings available for expenditure. There are thirteen Permanent Funds which are identified on pages 129 to 134 of the Proposed Budget.
The final fund group that is budgeted is Project Funds and includes major capital projects funded from grants, debt proceeds, Measure CC parcel taxes and the General Fund. The 2018 Projects Funds budgets include funding for land acquisition studies/purchases and OTA (Other Than Asset) projects. A complete listing of 2018 project funding is provided on pages 140 to 141 of the Proposed Budget. Detailed information on individual projects is included in volume two, 2018 Proposed Projects Budget.
PERFORMANCE MEASURES (See pages 24 to 32 of Proposed Budget) Last year, the District identified eight District-wide Performance Goals, which tie to the Mission and Vision Statements of the District. Each division then developed Key Performance Indicators, to show ongoing progress towards the eight goals, and one-time Key Performance Objectives to highlight specific actions taken to achieve the Performance Goals. The District will continue to report on Performance Goal progress using this format. 2017 Performance Goal and Key Performance Indicators have been updated with data from each division. Some 2017 goals that are still in progress may be updated when the 2018 Adopted Budget is published, in early 2018.
PROPOSED ACTION There is no Board action recommended for the December 5th public hearing. The second public hearing and adoption of the 2018 Operating and Project Budgets will be brought before the Board of Directors at the December 19, 2017 Board Meeting.
Attachment: A. Proposed 2018 Budget at a Glance
The attached Budget at a Glance provides a summary analysis of the total District budget. The two-volume full text of the 2018 Proposed Operating and Project Budgets is available for public review at District Headquarters and on the District’s website at www.ebparks.org/aboutus/budget or by calling the Clerk of the Board at 510-544-2020.
139 2018 PROPOSED BUDGET AT A GLANCE
SPECIAL REVENUE DEBT SERVICE INTERNAL SERVICE PERMANENT PROJECTS 2018 TOTAL GENERAL FUND FUNDS FUNDS FUNDS FUNDS FUNDS ALL FUNDS RESOURCES Revenues: Taxes & Assessments $ 132,500,000 $ 8,143,750 $ 8,155,100 $ - $ - $ - $ 148,798,850 Charges for Services 10,325,350 50,000 - 12,494,660 - - 22,870,010 Property Usage 1,784,700 1,369,800 - - - - 3,154,500 Investment Earnings 1,150,000 119,400 10,000 400,000 39,300 220,000 1,938,700 Grants/Inter-agency Agreements 482,720 - - - - 110,330 593,050 Miscellaneous 871,800 20,390 - 40,000 - - 932,190 Total Revenues 147,114,570 9,703,340 8,165,100 12,934,660 39,300 330,330 178,287,300
Other Resources: Transfers In 6,000 25,000,000 1,434,480 3,926,990 - 11,159,470 41,526,940 TOTAL RESOURCES $ 147,120,570 $ 34,703,340 $ 9,599,580 $ 16,861,650 $ 39,300 $ 11,489,800 $ 219,814,240
USES Expenditures: 140 Personnel Costs $ 100,866,180 $ 5,730,250 $ - $ 4,911,480 $ - $ 7,835,250 $ 119,343,160 Supplies 8,751,370 177,280 - 61,230 - 305,000 9,294,880 Services 17,160,730 413,300 15,600 8,827,850 - 4,064,500 30,481,980 Capital Outlay 1,283,660 200,000 - 7,167,000 - 1,643,550 10,294,210 Grants/Inter-agency Agreements 232,000 25,100,000 - - - - 25,332,000 Debt Service - - 13,089,340 - - - 13,089,340 Intra-District Charges 5,927,500 - - - - - 5,927,500 Total Expenditures 134,221,440 31,620,830 13,104,940 20,967,560 - 13,848,300 213,763,070
Other Uses: Transfers Out 12,733,490 2,923,450 - 400,000 6,000 25,464,000 41,526,940 TOTAL USES 146,954,930 34,544,280 13,104,940 21,367,560 6,000 39,312,300 255,290,010
Change in Fund Balance /Net Assets 165,640 159,060 (3,505,360) (4,505,910) 33,300 (27,822,500) (35,475,770)
TOTAL $ 147,120,570 $ 34,703,340 $ 9,599,580 $ 16,861,650 $ 39,300 $ 11,489,800 $ 219,814,240 ACQUISITION STEWARDSHIP DEVELOPMENT AGENDA REGULAR MEETING BOARD OF DIRECTORS
EAST BAY REGIONAL PARK DISTRICT
Tuesday, December 5, 2017
C. BUSINESS BEFORE THE BOARD
3. ACQUISITION, STEWARDSHIP AND DEVELOPMENT DIVISION
a. Authorization to Execute a Memorandum of Understanding (MOU) with Contra Costa Water District Regarding Title Transfer of the Contra Costa Canal and Contra Loma Reservoir Facilities: Contra Costa Canal Trail and Contra Loma Regional Park (Pinell/Nisbet)
RECOMMENDATION
The General Manager recommends the Board of Directors of the East Bay Regional Park District (District) authorize staff to execute a Memorandum of Understanding (MOU) with the Contra Costa Water District (CCWD) that will set forth the parameters by which the parties will cooperate on the title transfer of the Contra Costa Canal facilities from the United States Department of the Interior, Bureau of Reclamation, and CCWD’s proposed modernization of those facilities.
REVENUE/COST
Other than a commitment of staff resources to prepare agendas and attend meetings, there is no additional cost or revenue associated with this action.
BACKGROUND
Staff from the two agencies recently met and CCWD staff summarized their interest in pursuing Fee Title interest in the Contra Costa Canal from the U.S. Government Department of the Interior Bureau of Reclamation (BOR). This proposed transfer would include Contra Loma Regional Park, which is also owned by the BOR and leased to the District under a Management Agreement that was renewed for a 25-year term in February 2016. CCWD maintains the 80- acre reservoir developed to store potable water for Water District uses.
In follow-up to this proposal, an Ad Hoc Liaison Committee (Committee) was established between the two agencies and the Committee met on October 18, 2017. The essential terms of the MOU were reviewed by the Committee and the Committee agreed to forward the MOU to the boards of each agency for approval.
141 Once executed, CCWD will begin to develop the federal legislation required for title transfer. The title transfer process is estimated to take three years to complete. The MOU is attached.
ALTERNATIVES
No alternatives are recommended.
142 EAST BAY REGIONAL PARK DISTRICT
RESOLUTION NO.: 2017 – 12 –
December 5, 2017
AUTHORIZATION TO EXECUTE A MEMORANDUM OF UNDERSTANDING (MOU) WITH CONTRA COSTA WATER DISTRICT REGARDING TITLE TRANSFER OF THE CONTRA COSTA CANAL AND CONTRA LOMA RESERVOIR FACILITIES: CONTRA COSTA CANAL TRAIL AND CONTRA LOMA REGIONAL PARK
WHEREAS, East Bay Regional Park District (District) provides recreational opportunities serving East Bay communities throughout Contra Costa and Alameda Counties through the provision of a system of regional parks and open spaces and a regional trail network; and
WHEREAS, the District has developed and manages recreation facilities and programs at the Contra Loma Dam and Reservoir (Contra Loma Regional Park), and along the Contra Costa Canal (Contra Costa Canal and Delta DeAnza Trails), and may desire to enhance these facilities and programs in the future; and
WHEREAS, the District has a Management Agreement with the United States Department of Interior, Bureau of Reclamation for administration, operation, maintenance and development of recreation uses and facilities at Contra Loma Reservoir (Contract No. 14-LC- 20-0470) which expires in 2041, and a Management Agreement with Reclamation and CCWD for the development, administration, operation and maintenance of recreation on the Contra Costa Canal System (Contract No. 08-LC-20-9658) which expires in 2033; and
WHEREAS, Contra Costa Water District (CCWD) provides water to approximately 500,000 people in central and eastern Contra Costa County; and
WHEREAS, CCWD’s primary source of water supply is through a contract with the United States Department of Interior, Bureau of Reclamation (Reclamation) for Central Valley Project (CVP) water (I75r-3401A-LTR); and
WHEREAS, CCWD conveys CVP water through the Contra Costa Canal Unit of the CVP which includes the Contra Costa Canal System, Contra Loma Dam and Reservoir, the Shortcut Pipeline, Martinez Reservoir, and related facilities, and the lateral distribution system (collectively referred to as the “Project Works”), owned by Reclamation and operated and maintained by CCWD; and
WHEREAS, CCWD has a Memorandum of Agreement with the United States Department of Interior, Bureau of Reclamation (Agreement No. 14-06-200-6072A, dated June 28, 1972) that requires CCWD to operate and maintain the Project Works; and
WHEREAS, CCWD’s CVP contract provides that upon repayment of all Project Works, and upon appropriate authorization of Congress, all rights, title, and interests in and to the
143 relevant Project Works shall be transferred to CCWD; and
WHEREAS, CCWD has fully repaid the Project Works, and has determined it to be in the interests of its rate payers to seek Congressional authorization to transfer title for the Project Works to CCWD; and
WHEREAS, CCWD has determined that portions of the Contra Costa Canal system have reached the end of their useful life and has initiated studies to modernize, replace or rehabilitate those features; and
WHEREAS, CCWD has determined that the highest benefit, lowest overall cost means of extending the useful life of the Contra Costa Canal (for purpose of this MOU, defined from Oakley to Concord check 8, exclusive of the Contra Costa Canal Loop which will be evaluated at a later date) and meeting its water conveyance objective, including elimination of the existing life safety danger of the open Canal water, is replacement of the open Canal with an enclosed water conveyance pipeline; and
WHEREAS, CCWD collectively refers to the studies and effort to place the Contra Costa Canal into a pipeline as Canal Modernization; and
WHEREAS, the District and CCWD both have an interest in continuing to provide high quality, cost effective services within their respective service areas according to their respective missions;
NOW, THEREFORE, BE IT RESOLVED that the Board of Directors of the East Bay Regional Park District hereby authorizes the General Manager to execute an MOU with CCWD that will set forth the parameters by which the parties will cooperate on the title transfer of the Contra Costa Canal facilities from the United States Department of the Interior, Bureau of Reclamation, and CCWD’s proposed modernization of those facilities; and
BE IT FURTHER RESOLVED that the General Manager is hereby authorized and directed, on behalf of the District and in its name, to execute and deliver such documents and to do such acts as may be deemed necessary or appropriate to accomplish the intentions of this resolution.
Moved by Director , seconded by Director , and approved this 5th day of December, 2017, by the following vote:
FOR:
AGAINST: ABSTAIN: ABSENT:
144 DRAFT Memorandum of Understanding Between the Contra Costa Water District and the East Bay Regional Park District Regarding Title Transfer, Modernization and Continued Recreational Use of the Contra Costa Canal Facilities
This Memorandum of Understanding (MOU) between Contra Costa Water District (CCWD) and East Bay Regional Park District (EBRPD) is entered into as of ______, 2017.
WHEREAS: CCWD provides water to approximately 500,000 people in central and eastern Contra Costa County; CCWD’s primary source of water supply is through a contract with the United States Department of Interior, Bureau of Reclamation (Reclamation) for Central Valley Project (CVP) water (I75r- 3401A-LTR); CCWD conveys CVP water through the Contra Costa Canal Unit of the CVP which includes the Contra Costa Canal System, Contra Loma Dam and Reservoir, the Shortcut Pipeline, Martinez Reservoir, and related facilities, and the lateral distribution system (collectively referred to as the “Project Works”), owned by Reclamation and operated and maintained by CCWD; CCWD has a Memorandum of Agreement with the United States Department of Interior, Bureau of Reclamation (Agreement No. 14-06-200-6072A dated June 28, 1972) that requires CCWD to operate and maintain the Project Works;
CCWD’s CVP contract provides that upon repayment of all Project Works, and upon appropriate authorization of Congress, all rights, title, and interests in and to the relevant project works shall be transferred to CCWD (the “Title Transfer”); CCWD has fully repaid the Project Works, and has determined it to be in the interests of its rate payers to seek Congressional authorization to transfer title for the Project Works to CCWD; CCWD has determined that portions of the Contra Costa Canal system have reached the end of their useful life and has initiated studies to modernize, replace or rehabilitate those features; CCWD has determined that the highest benefit, lowest overall cost means of extending the useful life of the Contra Costa Canal (for purpose of this MOU, defined from Oakley to Concord check 8, exclusive of the Contra Costa Canal Loop which will be evaluated at a later date) and meeting its water conveyance objective, including elimination of the existing life safety danger of the open Canal water, is replacement of the open Canal with an enclosed water conveyance pipeline; CCWD collectively refers to the studies and effort to place the Contra Costa Canal into a pipeline as Canal Modernization;
145 EBRPD provides recreational opportunities serving East Bay communities throughout Contra Costa and Alameda Counties through the provision of a system of regional parks and open spaces and a regional trail network; EBRPD has developed and manages recreation facilities and programs at the Contra Loma Dam and Reservoir (Contra Loma Regional Park), and along the Contra Costa Canal (Contra Costa Canal and Delta DeAnza Trails), and may desire to enhance these facilities and programs in the future; EBRPD has a Management Agreement with the United States Department of Interior, Bureau of Reclamation for administration, operation, maintenance and development of recreation uses and facilities at Contra Loma Reservoir (Contract No. 14-LC-20-0470) which expires in 2041, and a Management Agreement with Reclamation and CCWD for the development, administration, operation and maintenance of recreation on the Contra Costa Canal System (Contract No. 08- LC-20-9658) which expires in 2033; CCWD and EBRPD both have an interest in continuing to provide high quality, cost effective services within their respective service areas according to their respective missions; and CCWD and EBRPD work cooperatively in areas of mutual interests through formal and informal arrangements including for example, regular meetings of the CCWD/EBRPD Operations Coordination Group, the Quagga Inspection Program at Contra Loma Reservoir, and ongoing coordination among agency staff;
NOW, THEREFORE, CCWD and EBRPD AGREE AS FOLLOWS: CCWD and EBRPD agree that the paramount purpose of the Project Works is the delivery of water, that recreation is an important and compatible but subordinate purpose for the use of the lands on which the Project Works are located, and that Title Transfer of the Project Works will not fundamentally change EBRPD’s continued use into the future of those Project Works lands currently operated and managed by EBRPD as part of a regional park and trail system providing recreational opportunities benefitting East Contra Costa County residents and all East Bay communities served by EBRPD. CCWD and EBRPD agree to openly communicate and share information on Title Transfer through regular meetings of agency managers and assigned project staff with policy level discussions on an as needed basis. CCWD and EBRPD agree to work cooperatively to obtain the authorization of Congress for Title Transfer. CCWD and EBRPD agree to work cooperatively to ensure that the authorization from Congress will provide for EBRPD’s right to continue to operate and manage in perpetuity the public recreation facilities currently operated and maintained by EBRPD within the Contra Costa Canal Unit. CCWD and EBRPD agree to work cooperatively with Reclamation to execute the Title Transfer once authorized; activities may include participating in public meetings, providing input to environmental documents and reviewing draft agreements.
146 CCWD and EBRPD agree that existing recreation uses of the Project Works by EBRPD, and any mutually agreed to future enhancements to those uses, may continue in perpetuity, subject to the paramount use of the Project works for the delivery of water supply. CCWD and EBRPD agree to pursue assignment from Reclamation to CCWD as party to Reclamation’s current Management Agreements with EBRPD, and to negotiate in good faith the terms of an easement, license, or other mutually agreed upon instrument or instruments to replace the Management Agreements concurrently with their assignment from Reclamation to CCWD. The parties further agree that no property right beyond that which is necessary to operate and maintain the recreation facilities will be granted to EBRPD. Any such property right, or other grant in favor of EBRPD, shall be perpetual, non-assignable, and non-transferrable by EBRPD. CCWD’s obligations hereunder, and any property right granted to EBRPD, shall terminate should EBRPD decide to cease or abandon recreation uses on any subject property. CCWD and EBRPD agree to work cooperatively to identify features of the Project Works no longer necessary to CCWD for the delivery of water (for example, the Clayton Relift Canal), to evaluate alternative uses, and to facilitate the removal, modification, renewal, or transfer of those features as may be appropriate and in the best interests of CCWD and its ratepayers. CCWD and EBRPD agree that Canal Modernization provides an opportunity to enhance both water service and recreation by incorporating the planning and development of recreational improvements as part of Canal Modernization. CCWD agrees to seek input from EBRPD on aspects of Canal Modernization affecting recreation through the meetings identified above and through stakeholder and community meetings that will be scheduled throughout the Canal Modernization process. CCWD agrees to integrate replacement in-kind of recreation facilities that are specifically impacted by work of the Canal Modernization at no cost to EBRPD. CCWD agrees to integrate into Canal Modernization any agreed upon improvements or enhancements to recreation facilities, provided that the improvements or enhancements are at no cost to CCWD. CCWD and EBRPD agree to work collaboratively to secure potential future grant funds, if available, for the Canal Modernization project, so long as CCWD’s schedule for the project will not be negatively affected. CCWD and EBRPD each agree to cover their own costs associated with implementing this MOU. Each party will identify a Key Contact for purposes of implementing this MOU: CCWD Contact: EBRPD Contact: Stephen Welch Bob Nisbet Assistant General Manager – Engineering Assistant General Manager, Acquisitions, Stewardship, & Development
147 This MOU may be terminated by either party with 60 days’ written notice to the other party. Should there be any dispute as to any provision of this MOU, the parties agree to meet and confer in an attempt to mutually and agreeably resolve the dispute.
IN WITNESS WHEREOF, the parties have executed this MOU as of the effective date. Contra Costa Water District East Bay Regional Park District
______Jerry Brown, General Manager Robert E. Doyle, General Manager
Approved as to Form: Approved as to Form:
______
148 OPERATIONS AGENDA REGULAR MEETING BOARD OF DIRECTORS
EAST BAY REGIONAL PARK DISTRICT
Tuesday, December 5, 2017
C. BUSINESS BEFORE THE BOARD
4. OPERATIONS DIVISION
a. Authorization to Appropriate Restricted Funds from the Meyers Dry Creek Garden Gift Fund to Purchase Chain-Link Fence and Gates for Dry Creek Garden Iris Field: Garin Regional Park (Castile/O’Connor)
RECOMMENDATION
The General Manager recommends that the Board of Directors appropriate restricted funds budgeted in the Dry Creek/Meyers Gift Fund account for outside services in the amount of $14,900, for the cost of supplies and services for the installation of chain-link fencing around 27 new iris beds.
REVENUE/COST
SOURCE OF FUNDS Gift Fund, Restricted Fund Balance for Meyers Dry Creek Garden (Account 253-5161-157-2820) $135,000
USE OF FUNDS Gift Fund, Interpretive Parklands-Dry Creek/Pioneer-Maintenance Agreements Meyers Garden Fence Installation (Account 253-5161-157-6444) $14,900
REMAINING BALANCE $120,100
This action authorizes the appropriation of $14,900 from the restricted Gift Fund balance, designated for Meyers Dry Creek Garden 253-5161-157 -2820. Funds will be budgeted to 253- 5161-157-6414 – Repair and Maintenance Services. Funding will be used to have 513 feet of chain- link fence and one set of double gates installed for 27 new iris beds, to be planted on the south side of the Meyers Dry Creek Garden.
BACKGROUND
Funds were deposited into the Dry Creek/ Meyers Gift Fund with the intent that those funds be used for improvements benefiting the garden. The appropriation of these funds will allow for the
149 ongoing protection of 27 new iris beds. This effort is in close collaboration with the American Iris Society, who will be celebrating their 99th anniversary and annual convention in California. The Meyers Dry Creek Garden was one of five sites in California picked by the Society for the display of nearly 1200 Irises spread out over 27 raised beds recently installed by garden staff and volunteers. Each planting bed will be named after a park in the East Bay Regional Park District. The irises will be available for public viewing from March through May in 2018 and 2019.
The appropriation of these funds will allow for the installation of 513 feet of fence to protect the field of iris beds from wildlife and the public when staff is not present. The long-term plan is to maintain an iris field mixed with other flowers and apple trees at this location.
ALTERNATIVES
None are recommended.
150 EAST BAY REGIONAL PARK DISTRICT
RESOLUTION NO.: 2017 – 12 -
December 5, 2017
AUTHORIZATION TO APPROPRIATE RESTRICTED FUNDS FROM THE MEYERS DRY CREEK GARDEN GIFT FUND TO PURCHASE CHAIN-LINK FENCE AND GATES FOR DRY CREEK GARDEN IRIS FIELD: GARIN REGIONAL PARK
WHEREAS, the East Bay Regional Park District included funding in its 2017 Budget for the purpose of improvements at the Meyers Dry Creek Garden at Garin Regional Park; and
WHEREAS, the transfer of these funds from the restricted Gift Fund Budget toward the installation of a new fence will allow for the ongoing protection of the 27 new iris beds;
NOW, THEREFORE, BE IT RESOLVED that the Board of Directors of the East Bay Regional Park District hereby authorizes the appropriation and encumbrance $14,900 reducing the restricted Gift Fund balance, designated for Meyers Dry Creek Garden 253-5161-157 -2820 and appropriate to the Repair and Maintenance Services fund 253-5161-157-6414 for Dry Creek/ Meyers at Garin Regional Park.
BE IT FURTHER RESOLVED, that the General Manager is hereby authorized and directed, on behalf of the District and in its name, to execute and deliver such documents and to do such acts as may be deemed necessary or appropriate to accomplish the intentions of this resolution.
Moved by Director , seconded by Director , and adopted this 5th day of December, 2017 by the following vote:
FOR:
AGAINST: ABSENT: ABSTAIN:
151 EAST BAY REGIONAL PARK DISTRICT BUDGET CHANGE FORM
NEW APPROPRIATIONS BUDGET TRANSFERS X New Appropriations Between Funds From New Revenues Between Projects DECREASE BUDGET ACCOUNT AMOUNT INCREASE BUDGET ACCOUNT AMOUNT Account: Gift Fund-Interpretive Parklands Unit-Dry Creek/Pioneer-Maintenance Agreements
Account: 253-5161-157-6444 $ 14,900 As being presented at the Board of Directors meeting on December 5, 2017 the General Manager recommends that the Board of Directors approve the appropriation of $14,900 from the restricted Gift Fund balance for the Meyers Dry Creek Garden, object 2820.
As approved at the Board of Directors Meeting on date: 12/5/2017 Board of Directors Resolution Number: 2017-12- Posted By: Posted date: Signature:
T:\BOARDCLK\BOARD MATERIAL\2017\20 - December 5, 2017\S DRIVE\C-4-a OPS Appropriate Gift Funds 253- Meyer Iris Fence.xlsx
152 BOARD AND STAFF REPORTS AGENDA REGULAR MEETING BOARD OF DIRECTORS
EAST BAY REGIONAL PARK DISTRICT
Tuesday, December 5, 2017
C. BUSINESS BEFORE THE BOARD
5. BOARD AND STAFF REPORTS
a. Actions Taken By Other Jurisdictions Affecting the Park District (Doyle)
City of San Ramon – Iron Horse Trail Bicycle/Pedestrian Overcrossing Project
On November 28, 2017, the San Ramon City Council voted to adopt the Iron Horse Trail Bicycle/Pedestrian Overcrossing Project and approve the Initial Study/Mitigated Negative Declaration. The project will develop two new Iron Horse Trail overcrossings at Bollinger Canyon Road and Crow Canyon Road trail crossings within the City of San Ramon. The City began the effort to study feasibility of constructing the two overcrossings in 2007 and has since conducted various phases of design and public review. A project team was formed in 2009 and included staff members from the District as well as from San Ramon, Danville, Contra Costa County and the Contra Costa Transportation Authority. The Iron Horse Regional Trail is a multi- use trail running between the cities of Concord and Pleasanton and is very popular with recreational and commuter users. The proposed Crow Canyon Road and Bollinger Canyon Road overcrossing bridges will increase the safety and accessibility of trail users.
City of Richmond – Point Molate General Plan Land Use Designations Review On November 21, 2017, the Richmond City Council voted unanimously to direct staff to seek input from key stakeholders and the Planning Commission in preparing a proposal for a public input process on the Land Use Designations for Point Molate under the 2030 General Plan. Point Molate is the site of a 400+ acre former Navy Fuel Depot that was turned over to the City of Richmond in the late 1990’s. Various commercial projects have been proposed for the property including a casino. Prior to the property being transferred to the City of Richmond it was not under municipal jurisdictions and not included in the city’s general plan. In 2012, when the 2030 General Plan was approved, a proviso was included that the Point Molate Land Use Designation process be open to public review. The public review process will include education on the property’s history, and opportunities and constraints. It will include public tours, meetings and visioning exercises. The District has identified Point Molate as the site of a potential regional park and is currently working to build a San Francisco Bay Trail extension along the Point Molate shoreline.
153 Event Calendar December 2017 Board Meeting Date: Dec. 5, 2017
Date Day Time Event Location Sponsoring Organization Nov. 24-26 12 – 8:30 p.m. Nov. 27 – Dec. 15, 4 – 8:30 p.m. Nov. 24 – Dec. Dec. 16 – 23 12 – 8:30 Tilden Park Merry-Go- 23 Daily p.m. Christmas at the Carousel Tilden Regional Park Round Concession Tours daily Dec. 2-3, 9-10, 16-17 Dec. Open House Dec. 8, 5:30 Christmas at the Patterson Ardenwood Historic – 8:30 p.m. House Farm City of Fremont 154 GM COMMENTS AGENDA REGULAR MEETING BOARD OF DIRECTORS
EAST BAY REGIONAL PARK DISTRICT
Tuesday, December 5, 2017
C. BUSINESS BEFORE THE BOARD
6. GENERAL MANAGER’S COMMENTS
STAFF PRESENTATION Recreation Areas Unit Manager Dania Stoneham will provide an overview of the District’s Water Efficiency Program, and an update on the District’s efforts in water conservation, including past projects, current renovations, potential future projects, and lessons learned.
GM COMMENTS From October 16, 2017 to November 16, 2017 the Public Safety Division handled 962 service calls and 1,548 total incidents. Highlights are included below.
Police There were 23 arrests made throughout the District for a variety of felony and misdemeanor offenses, including DUI, weapons possession, drug possession, violation of court restraining orders, disorderly conduct, public intoxication, and indecent exposure. Officers handled 64 field interviews (contacts without citations or arrests) and issued 184 citations.
Alameda Creek Trail: On November 7, an officer arrested a subject for possession of a controlled substance and an outstanding warrant.
On November 16, an officer took a report of vandalism to park signs and a chemical toilet.
Black Diamond Mines: On November 4, an officer took a report of a hit and run with damage to the entrance gate.
Crown Beach: On October 17, an officer cited a male for threatening park staff when they refused him entrance to a restricted area.
Iron Horse Trail in Concord: On November 13, an officer took a report of petty theft of two planks from a memorial park bench.
Iron Horse Trail in Pleasanton: On November 8, officers took a report of robbery and domestic violence. The victim was treated at the hospital and suspect information was provided. The suspect was arrested later that evening.
155 Iron Horse Trail in Walnut Creek: On November 8, while checking an illegal encampment, an officer arrested a female for an outstanding warrant.
Martin Luther King Jr. Shoreline: On October 18, an officer located an illegal boat and marked it for tow.
Martinez Shoreline: On October 21, one male was arrested for public intoxication and another was transported to the hospital for alcohol poisoning.
Quarry Lakes: On October 16, an officer contacted a male for a report of battery. The male was taken to the hospital for a mental health evaluation.
Sibley: On October 26, an officer took a report of vandalism to the vacant District residence where two previous incidents of vandalism also occurred in the last week.
Tilden: On October 30, detectives investigated a sexual assault. The investigation is ongoing and suspect information was provided.
Fire Operations Agency Assist: On October 15, firefighters responded with CAL-FIRE to a vegetation fire on Golf Links Road in Oakland and assisted with fire suppression and mop up.
On October 17, firefighters responded with CAL-FIRE and Alameda County Fire Department to a vegetation fire at Tassajara Road in San Ramon. The fire was contained by resources on scene and District resources were released after mop up was completed.
On October 27, firefighters responded with CAL-FIRE to a vegetation fire near Vasco Road. The fire was contained to five acres.
Carquinez: On October 17, firefighters responded to a vegetation fire in the park. The fire was contained by local resources.
Mutual Aid: On October 23, firefighters responded with CAL-FIRE and Rodeo-Hercules Fire Department to a wildland fire on Cummings Skyway. The fire was contained to one acre and determined to be on District property having started under a Pacific Gas and Electric (PG&E) power line.
Special Services On October 21, firefighters provided Emergency Medical Services (EMS) standby services at Sunol for the Old Timey Hootenanny Folk Festival.
Medical District Firefighters responded to three bicycle accidents throughout the District.
Fire Fuels Management
156 Tilden: Firefighters reduced brush at fuels management sites.
Wildcat Canyon: The Kensington "Right of Entry” group continued fuels reduction below homes in the interface area.
Lifeguard Service From October 16 – 20, the Aquatics Manager presented at the World Conference on Drowning Prevention in Vancouver, BC. He presented on how to train lifeguards using the concepts of automaticity, overlearning, and deliberate practice. Over 800 delegates from over 60 countries attended the conference.
On October 21, an Aquatics Assistant was elected to the National Board of Directors for the United States Lifesaving Association as the Executive Delegate.
On November 2, staff conducted a workshop on core values and how to improve the Lifeguard Service unit for the upcoming 2018 season.
November 14, two Aquatic Assistants were elected to the Bay Area Public Pool Operators Association Board.
157 BOARD COMMITTEE REPORTS
AGENDA REGULAR MEETING BOARD OF DIRECTORS
EAST BAY REGIONAL PARK DISTRICT
Tuesday, December 5, 2017
C. BUSINESS BEFORE THE BOARD
8. BOARD COMMITTEE REPORTS
a. Operations (Thursday, September 21, 2017) (Waespi) Present
Board: Directors Dennis Waespi (Chair), Ellen Corbett, Dee Rosario
Staff: Jim O’Connor, Mimi Waluch, Ruby Tumber, Steve Castile, Jeff Manley, Dave Flores, Denise Valentine, Kelly Barrington, Katy Hornbeck, Dave Weaver, Renee Patterson
Guests: Kelly Abreu, Tessa Nicholas, Judi Bank
Agenda Item 1: Update: District-wide Civicorps Agreement
Administrative Analyst Renee Patterson began by introducing Civicorps Deputy Director Tessa Nicholas and District Park Supervisor Dave Flores then provided an update on Civicorps through a PowerPoint presentation. Items in the presentation included review of the annual operations contracts, District work plan and Civicorps crews, Civicorps Job Training and Diploma programs.
Director Rosario inquired on how Civicorps advertises to the 18-26 years age group. Nicholas replied there is an Outreach Associate and Dean of Students who speak at job fairs, community events, and schools. Civicorps relies heavily on partnerships such as social service agencies. The core members are the best recruiters and additionally, Civicorps offers incentives.
Rosario inquired if the work experiences the students gain through the Civicorps program counts if they apply to the District for employment. Assistant General Manager Jim O’Connor replied yes.
Rosario inquired on how long a student can be in a work program. Nicholas replied it takes an average of a year and a half for a core member to earn a high school diploma with three months in the training program. Once a student earns their diploma, there are pathways opened for internships. O’Connor mentioned that District staff is working with Local 2428 representatives to create a Park Ranger Training program.
Director Corbett inquired if other services are offered, such as educational counseling for students who want to attend college. Nicholas replied there are four departments at the core: the school, job training program, recycling program, and a support services team. There are two full-time social workers, a full-time college counselor, career counselor, and a housing and support specialist.
158 Corbett inquired if statistics are maintained on how many have been core members that now work for the District. O’Connor replied staff can look into it and report back on those numbers.
Agenda Item 2: Update: Convenience Camping Pilot Program
Administrative Analyst Nate Luna provided an update on the pilot program through a PowerPoint presentation. Items in the presentation included a historical overview of the project, Maintenance and Skilled Trades (MAST) Administration pilot project goals, overview of project location, draft report site design, final site design, draft report cabin design, final cabin design, project costs, exterior cabin features, interior cabin features, survey team site layout and construction staking, MAST and Roads and Trails team trenching, grading, asphalt and cabin pad construction, off-site cabin construction, cabin delivery and installation. Business Services Manager Mimi Waluch introduced Reservations Supervisor Katy Hornbeck who provided an overview of the cabin reservations process.
Corbett inquired if reservations have been booked. Hornbeck replied not yet due to the software programming required in Reserve America.
Corbett inquired when the cabins will be available to reserve. Hornbeck replied on October 7, 2017.
Rosario inquired if there is a mechanism to track a maximum stay reservation. Hornbeck replied the camper name and email are used to book the reservation. The system will notify staff if someone is approaching the 10-20-day mark. Park Supervisor Shelly Miller commented staff is familiar with different camping visitors and keep track of vehicles and people.
Rosario commented on the elevated level of the cabins and inquired if screens will be installed around the cabins to deter rattlesnakes. Luna replied the cabins are skirted with mesh underneath. The ramps do not have barriers at this time, as they were not designed for the barrier. If a snake gets under the ramp, it’ll be easier to remove them. If needed, staff can revisit this in the future.
Waespi inquired if sufficient staff is available and if there is a maximum occupancy for each cabin. O’Connor replied support staff is being addressed in the 2018 budget. Hornbeck replied the site holds eight persons and the cabin holds up to 5 persons. Waespi inquired if a group could reserve all five cabins. Hornbeck replied no.
Agenda Item 3: Review of Outback Adventures Watersports Concession Agreement - Second Term: Del Valle Regional Park
Administrative Analyst Renee Patterson provided an overview of the Outback Adventures Watersports Concession Agreement through a PowerPoint presentation. Items in the presentation included location overview, second term renewal, review of first two years, and the 2017 storm damage. Miller commented that the concessionaires have been very responsible and take pride in public safety in their area of operation.
Rosario inquired on how much time did the concession have to clear their equipment in preparation for the storm floods. Miller replied they were the first ones notified to prepare to move equipment. Waespi inquired if the concession has proposed any new activities. Patterson replied a windsurfing and sail boating proposal was submitted. O’Connor recalled that the reason this concession was chosen is due to all the services they provide.
159 Corbett moved to approve the staff recommendation to authorize the second two-year term as allowed by the agreement with Outback Adventures commencing on April 1, 2018 and terminating October 31, 2019. This agreement allows Outback Adventures the exclusive use of Del Valle Regional Park to operate, manage, and maintain the service operations for the public rental of watersports rentals including, but not limited to: kayaks, pedal kayaks, paddleboards, windsurf boards, and sailboats, bicycles, and to give lessons and tours, as well as to offer other recreational rentals. The District receives approximately $15,700 or 7% of sales per year; beginning in the fourth year, the District will receive 10% of sales. There is no cost to the District. Rosario seconded. The motion passed unanimously.
Agenda Item 4: 2017 Storm Damage Recovery Update
Chief of Park Operations Steve Castile provided an update on the storm damage recovery through a PowerPoint presentation. Items in the presentation included the number of projects and sites affected, damage estimates, FEMA and Insurance site inspections, and storm damage categories.
Both Corbett and Rosario expressed appreciation to staff for the challenging work completed quickly.
Waespi inquired if there was a Class E that we are unaware of in reference to trail repairs and determining whether a trail should be repaired. Castile replied no. Most trails currently being reviewed are under FEMA insurance.
Agenda Item 5: Public Comments
Kelly Abreu commented on the following items: Mission Peak Gravel at three sites and its usage. Ohlone College parking fees report, collection of fees, posted hours not listed on machines, fees to be charged on Sunday’s. Coyote Hills Removal of free parking, new signage, new concrete wheel stops
Agenda Item 6: AGM Comments
There were no comments.
Agenda Item 7: Board Comments
Waespi - looking forward to the opening of the Del Valle Convenience Camping
Director Waespi adjourned the meeting at 10:28 a.m.
Respectfully submitted: /s/ Denise Valentine Executive Secretary
160 AGENDA REGULAR MEETING BOARD OF DIRECTORS
EAST BAY REGIONAL PARK DISTRICT
Tuesday, October 18, 2017
C. BUSINESS BEFORE THE BOARD
8. BOARD COMMITTEE REPORTS
b. Natural and Cultural Resources Committee (10/18/17) (Nisbet/Rosario)
Committee Members: Dee Rosario (C), Beverly Lane, Whitney Dotson
EBRPD Staff: Anita Slater, Anja Brey, Beverly Ortiz, Bob Nisbet, Courtney Wilson, Dave Mason, Ed Culver, Heather David, Ira Bletz, Jasmine Partida, Jim O’Connor, Kristen Van Dam, Matt Graul, Michele Hammond
Guests: Amelia Marshall
A meeting of the Board Natural and Cultural Resources Committee was held on Wednesday, October 18, 2017, at Peralta Oaks Administration Headquarters, 2950 Peralta Oaks Court, Oakland, California. Director Dee Rosiaro called the meeting to order at 12:32 p.m. The following is a summary of the items discussed:
1. Interpretive Oral History Program and Cultural Services and Operations Training Updates (Ortiz)
Cultural Services Coordinator, Beverly Ortiz reported on the emphases and outcomes of the 2017 Interpretive Oral History Program. Due to a newly established partnership with the UC Berkeley Bancroft Library Oral History Center, the Program is on target to achieve a 300% plus increase in new and fully transcribed oral histories over 2016.
Ortiz also reported on the content of the 2017 Cultural Services and Operations Training, offered for the first time this year to Park Rangers.
2. Introduction of Newly Hired Stewardship Staff (Graul)
Chief of Stewardship, Matt Graul reported on the new hires within the Stewardship Department during 2017. Matt provided a brief introduction of the new staff to the
161 Board of Directors. The newly hired staff includes: Water Management Technician, Anja Brey, Fisheries Resource Analyst, Ed Culver, Fuels Management Resource Analyst, Kristen Van Dam, and Ecological Services Coordinator, Lauren Ross-McCurdy.
Chief of Stewardship, Matt Graul made an announcement regarding the upcoming Internal Stewardship Seminar on November 1st and the External Stewardship Seminar on November 8th.
3. Pallid Manzanita Population Survey: Implementation of the Pallid Manzanita Management Plan (Hammond)
District Botanist, Michele Hammond reported on the 2017 population and health status survey of the Pallid Manzanita, Arctostaphylos pallida, a rare and protected plant that occurs within EBRPD’s East Bay Hills fuels management area. This survey is the first task for the recently finalized Pallid Manzanita Management Plan (PMMP) which was developed in accordance with the Wildfire Hazard Reduction and Resource Management Plan (WHRRMP) and will be implemented in cooperation with fuels management work.
4. Monarch Butterfly Habitat Enhancement at Point Pinole Regional Shoreline and Beyond
(Wilson)
Stewardship Administrative Analyst, Courtney Wilson reported on the monarch butterfly’s life cycle and ecology, illustrating the multiple ways that District lands support the western monarch butterfly population. The District’s location in the East Bay and large geographic area provides a unique opportunity to help in the conservation of this declining species because efforts can focus on the protection and restoration of both overwintering and breeding habitat. A project currently underway to enhance monarch overwintering habitat at Point Pinole Regional Shoreline was highlighted.
5. Public Comment (Rosario)
Chair Rosario requested a presentation from IPM on Bay Friendly Certification.
Meeting adjourned at 2:37 p.m.
Meeting Minutes taken by: Heather David
162 AGENDA REGULAR MEETING BOARD OF DIRECTORS
EAST BAY REGIONAL PARK DISTRICT
Tuesday, December 5, 2017
C. BUSINESS BEFORE THE BOARD
8. BOARD COMMITTEE REPORTS
c. Operations (Thursday, October 26, 2017) (Waespi) Present
Board: Directors Dennis Waespi (Chair), Ellen Corbett, Dee Rosario
Staff: Dr. Ana M. Alvarez, Jim O’Connor, Mimi Waluch, Ruby Tumber, Steve Castile, Denise Valentine, Eric Stormer, Karen McClendon, Noah Dort, Renee Patterson, Terry Noonan, Anne Kassebaum, Lance Brede, Dave Sumner
Guests: Rick Rickard, Tony Pang, William Yragui
Agenda Item 1: Review 2018 Consolidated Fee Schedule: District-wide
Administrative Analyst Noah Dort provided an overview of the fee schedule through a PowerPoint presentation with a detailed handout provided to Committee members. Items in the presentation included review of the consolidated fee schedule process and requested changes for the following sites: Anthony Chabot Skyline Ranch Equestrian Center, Ardenwood Palmdale Estates Events, Camp Arroyo YMCA, Del Valle Rocky Mountain Recreation, Lake Chabot Marina, Las Trampas Stables, The Ranch at Little Hills, Point Isabel Mudpuppy’s Tub & Scrub, Redwood Piedmont Stables, Shadow Cliffs Rocky Mountain Recreation, District-wide Special Event Permits, Summer Day Camps, Anthony Chabot Drive-in and RV Camping, Del Valle Drive-In Camping and Cabin Camping, Facility Rental at Richard Trudeau Training Center, and Trails After Hours Commuter Bicycle Permit.
Item #3 – Camp Arroyo-YMCA Director Waespi inquired if students pay for the camp or if the schools do. Business Services Manager Mimi Waluch replied that schools pay the fees and the District Regional Parks Foundation also supplements camperships.
Item #5 – Lake Chabot Marina Director Rosario inquired if staff will be tracking usage of items. Dort replied staff does not track usage of individual items, however, staff acquires reported revenue of gross receipts from each concession.
Item #11 – District-wide Special Event Permit Director Corbett inquired on who counts the attendees to the events. Dort replied staff takes headcount.
163 Item #15 – Del Valle Cabin Camping Rosario inquired on the comparison of amenities of the Del Valle cabins with other cabins. Dort replied when doing comparisons, some locations offer minimal amenities while others offer up to a suite-level cabin that includes bathrooms and air conditioning.
Waespi inquired if the equestrian facilities are at full capacity. Dort replied yes and most of the facilities have waiting lists.
Corbett inquired on the reason for District fees being charged at some parks and not others. Deputy General Manager Dr. Ana M. Alvarez recounted the history of the fees at the District and stated that it depends on the amenities at the facilities. A decision was made by the governing Board for a policy to determine whether an additional fee of parking or other types of fees would apply. The concept is that the taxes that the District collects as a public agency provides a basic community benefit of services, which is quantified or provided in terms of access to open space, playgrounds, and trails. In cases where there might be additional amenities such as stables, concessions, or convenience camping, these would be considered above the basic level of services that are provided to the District.
Rosario inquired if parking fees are an upcoming item to be presented at a future meeting. Dort replied it is currently not on the list. O’Connor recalled a proposal was not requested by the Committee to change parking fees and was not added to the 2017 schedule. Rosario mentioned maybe in the future, dog fees can be reviewed. O’Connor recalled Alvarez has requested staff to look in depth on the fee and revenue issues.
Rosario moved to approve and recommend to the full Board the staff is recommendation of the proposed changes to the Consolidated Fee Schedule. If approved, the requested Consolidated Fee Schedule changes for 2018 would result in an increase of $11,060 in concessionaire fees and an increase of $88,284 in Public Use Fees to the District. Corbett seconded. The motion passed unanimously.
Agenda Item 2: Park Operations Delta Unit Update: “Share our Trail” Program
Park Supervisor Eric Stormer provided an update on the program through a PowerPoint presentation. Items in the presentation included a historical overview of the program, participating trails, bike bell installation, public safety participation, statistics, supporting organizations, and events planned for 2018.
Rosario suggested to change the last bullet of the card to read “stay to the right” and display the person on the picture on the right-hand-side. Stormer replied the change can be made.
Waespi inquired if comments have been made about e-bikes. Stormer replied there has been and all have been positive, with most of the riders being in the upper age group.
Agenda Item 3: Review of Las Trampas Stables Concession RFP Results: Las Trampas Regional Park
Business Services Manager Mimi Waluch provided an overview of the Request for Proposal (RFP) for Las Trampas Stable through a PowerPoint presentation. Items in the presentation included current location, review of the RFP results, and the staff recommendation.
164 Rosario commented on the distance of the stables and inquired if the proposed concession is adequate to handle the concession. Waluch replied that the proposal submitted by the concessionaire included the plan to hire staff that will live on-site. There is currently an on-site caretaker that will come under contract with the new concessionaire.
Corbett moved to approve and recommend to the full Board the staff recommendation for the selection of Ms. Mona Ellingson as the concessionaire at Las Trampas Stables. In addition, staff recommends a 3-year concession agreement with one additional 7-year term to manage and operate the concession. The District can expect revenue of approximately $15,000 annually, representing 3% of total gross monthly receipts derived from a combination of horse boarding, lessons, and day camps and 7% of total monthly receipts will be set aside in the CMF. Rosario seconded. The motion passed unanimously.
Agenda Item 4: Equestrian Riding Concession Requests for Proposals: Sunol Regional Wilderness
Business Services Manager Mimi Waluch provided an overview of the Request for Proposal for the Sunol Riding Concession through a PowerPoint presentation. Items in the presentation included a historical overview, location, photos, and the staff recommendation.
Rosario inquired if there is a reason the current concessionaire decided not to apply. Waluch replied the current concession plans to relocate.
Waespi inquired on how many accidents have occurred at this site. Park Supervisor Gordon Willey replied no incidents have been reported.
Rosario moved to approve the staff recommendation to leave the Sunol Pack Station concession intact for the next year and further extending the RFP filing process. This would allow other opportunities to be explored or the concession could be modified to some other use. Corbett seconded. The motion passed unanimously.
Agenda Item 5: Review Stanford Avenue Curfew Hours and Parking Permit Pilot Program: Mission Peak Regional Preserve
Acting Management Analyst Ruby Tumber provided an overview of the two programs through a PowerPoint presentation. Items in the presentation included a historical overview, current hours, illegal after-hours usage at Stanford Avenue and Ohlone College, summary on percentage of Mission Peak Visitors using Ohlone College Trailhead, annual trends, peak season usage, precipitation, public safety data, and staff recommendation.
Rosario inquired if the parking is free at Ohlone. Tumber replied only if it is a holiday for the college, otherwise the daily fee is $4.
Rosario requested better signage from the college for free parking days. O’Connor recalled staff is working with the college for better signage to the trail and is working towards a water source.
Alvarez recounted the proposed hours are for the parking lot only and not the park.
165 Waespi commented he would support the status quo for now and inquired on the reason for the 428 citations issued this year. Police Captain Lance Brede replied the citations were issued for curfew violations inside the District staging area. Waespi requested staff to explore programs in the park for moonlight hikes and other types of events.
Speakers on Item #5: Kent Duke commented on staff addressing the behavior of visitors. The issue being more of parking than curfew.
William Yragui with the Mission Peak Conservancy presented the committee with a flyer that included violations issued, requested to move the curfew back to 5:00 a.m. and spoke to the fluctuation in statistics provided by staff.
Tony Pang, Fremont resident requested to keep the modified hours at Mission Peak and expressed appreciation to the Committee. Mr. Pang also commented on issues related to continued parking violators.
Corbett agreed to continue the current hours and requested to return the item for review to the Committee in April 2018, to allow time to address conflicting concerns and seek opportunities for a compromise.
Corbett recommend the staff recommendation to approve continuing the current modified hours program until July 7, 2020 when the current lease agreement with the City of Fremont for the land parcels adjacent to the Stanford Avenue entrance expires. Rosario seconded. The motion passed unanimously.
Agenda Item 6: After Hours Commuter Bicycle Permit Pilot Program
Police Captain Lance Brede provided an overview of the proposed After-Hours Commuter Bicycle Permit program through a PowerPoint Presentation. Items in the presentation included Ordinance 38 review, proposed language, approved trails, application process, required documentation, permit sample, and staff recommendation.
Corbett inquired on where the physical permit would be positioned on the rider, so to make it clearly visible. Brede responded staff can look in to reflective material to be easily identifiable.
Corbett inquired if failing to have the permit located on your person would be considered a violation. Brede responded yes, and there is a vehicle code that specifies if a person is operating a bicycle after- hours, proper safety equipment is required.
Rosario questioned if a person has a permit and does not have a light or a helmet, would they be cited for the same violation as not having a permit. Brede replied part of the application process is that each applicant must sign a form acknowledging all the rules and regulations associated with obtaining a permit. All of the ordinance violations are set at the same fee. The court fees are what makes the costs exorbitant.
Speakers on Item #6
166 Rick Rickard expressed concern over the numerous conditions required for a permit to utilize the trails after-hours and the safety checks that need to be performed to acquire a permit.
William Yragui with the Sierra Club shared the policy created in their club for riding in parks and commented on the non-compliance of the District with their enforcement of bikes in the parks. Rosario reiterated this is a pilot program and the Committee will take all aspects into consideration.
Corbett inquired on the timeline to review the pilot program. O’Connor replied one year from the Board approval date.
Rosario moved to approve and recommend to the full Board the staff recommendation to initiate the pilot permit program for a period of one year. Staff will also be including the proposed $10.00 permit fee in the 2018 consolidated fee schedule review. This fee is consistent with the permit fee for the Commercial Dog Walker permit program. Corbett seconded. The motion passed unanimously.
Agenda Item 7: AGM Comments Repairs are almost complete to the holding tank and septic pumping system at Redwood Canyon Golf Course. Staff is one week away from completing the final step of the Del Valle Treatment System.
Agenda Item 8: Board Comments Corbett reported that the cabins at Del Valle are operating very nicely. The shelves installed were a very good idea. Rosario thanked staff for the presentations provided today. Waespi thanked staff for being accommodating with the meeting time change.
Director Waespi adjourned the meeting at 3:55 p.m.
Respectfully submitted: /s/ Denise Valentine Executive Secretary
167 AGENDA REGULAR MEETING BOARD OF DIRECTORS
EAST BAY REGIONAL PARK DISTRICT
Tuesday, December 5, 2017
C. BUSINESS BEFORE THE BOARD
8. BOARD COMMITTEE REPORTS
d. Board Executive Committee (11/2/2017) (Lane)
Present
Board: Beverly Lane, Ayn Wieskamp, Dennis Waespi
Staff: Robert Doyle, Ana Alvarez, Becky Pheng, Jim O’Connor, Susan Gonzales, Kip Walsh, Chris Barton, Bob Nisbet, Debra Auker, Karla Cuero, Carol Victor, Mary Mattingly, Matt Graul, Alan Love
Public: William Carman
Board Executive Committee Chair Beverly Lane called the meeting to order at 12:35 pm.
1. Personnel Administrative Manual Update: Vacation Pay-Out
Susan Gonzales, Interim Human Resources Manager, presented this agenda item. On August 8, 2017, the Board of Directors approved a four-year contract for AFSCME Local 2428. The new contract resulted in several benefit changes which are being implemented by Human Resources and Finance staff. Among the changes were modifications related to vacation pay-out. Similar modifications will also need to be made for all unrepresented employees by amending Section 10 of the Personnel Administrative Manual (PAM). Ms. Gonzales explained that the modifications were based on an IRS letter ruling related to “construction receipt” which could treat vacation pay-out as taxable income even if not actually received by the employee. Director Ayn Wieskamp asked for clarification about “construction receipt”. Carol Victor, District Counsel, responded that it is a tax term in which a taxpayer is liable for income which has not been physically received, but otherwise becomes available for him/her to draw upon in the future.
The modified vacation pay-out procedures, during and after 2018, would allow employees with two opportunities—the last pay period in September and first pay period in December—to submit an “Irrevocable Vacation Pay-Out Election Form”. The vacation to be cashed out must be earned in the same calendar year in which it is paid out, and it is the responsibility of the employee to ensure that a sufficient balance of vacation hours are available at the time the form
168 is submitted to Human Resources. There was some discussion about tax implications and the need to provide as much information to staff before they make such an election. Robert Doyle, General Manager, commented on the importance of communicating tax implications to the staff. Ms. Gonzales responded that an informational flyer will be created and made available.
Recommendation: By motion of Director Ayn Wieskamp and seconded by Director Dennis Waespi, the Board Executive Committee voted 3-0 to approve the proposed amendment to Section 10 of the Personnel Administrative Manual and to forward a favorable recommendation to the full Board of Directors.
2. Coyote Hills Restoration and Public Access Project Update
Chris Barton, Environmental Programs Manager, presented this agenda item. Mr. Barton provided an overview of the project location and talked about the history of the park. In January 2017, the Park District initiated a study to pursue developing public access and habitat opportunities, and to amend the land use plan for the park to include newly acquired lands. Based on feedback and comments from the public, local agencies, and Park District staff, three program options have been developed. The first program goal is urban agriculture. The Park District would provide opportunities to continue organic farming, seek synergistic partnerships between agriculture, restoration, and climate smart features. The second program goal is public access; develop a more prominent part entrance, staging and parking areas, and trail connections. The third program goal is restoration. The Park District will work to restore and enhance riparian, wetland, and grassland habitats.
Mr. Barton showed a map of the three planning areas—south, central, and north—and its features. The contractor’s residence which was constructed in the 1920s was discussed along with the options, including protection and rehabilitation or demolition. Director Dennis Waespi inquired about the cultural significance of the residence and prior use. Director Ayn Wieskamp commented on parking and traffic along Paseo Padre Parkway. The Committee was concerned that parking will be an issue once the area is developed and new residents move into the proposed housing development nearby. Staff responded that traffic and parking issues will be studied by the Park District’s consultants. Director Beverly Lane inquired about the nearby business park and the number of visitors who use the trail during the lunch hour, and notification of the workshops. Staff replied that notification of the workshops were sent via mail, email, social media and public notices. The first public workshop was well attended by residents and various community groups. The second public workshop is scheduled for November 13, 2017. Staff will bring this item back to the Committee in the Spring of 2018.
Recommendation: None. This is an informational item.
3. Human Resources Policies and Procedures #17 – Lactation Policy
Susan Gonzales, Interim Human Resources Manager, presented this agenda item. The Park District currently does not have a lactation policy in place that could help guide supervisors when dealing with requests for lactation break accommodation. The Park District’s proposed Lactation Policy would outline the procedures that supervisors and employees must abide by
169 when requesting a lactation break accommodation as required by state and federal law. The accommodation process will be overseen by the Benefits Manager in coordination with the employee and supervisor. Director Beverly Lane inquired if there is an electrical outlet in the lactation room and if children are allowed at work. Ana Alvarez, Deputy General Manager, responded that as a general policy, children are not allowed at work unless there is a special event. Ms. Gonzales responded that one issue is the electrical outlet. The Committee and staff discussed scenarios in which someone would bring a baby to work.
Recommendation: By motion of Director Dennis Waespi and seconded by Director Ayn Wieskamp, the Board Executive Committee voted 3-0 to approve the draft Human Resources Policies and Procedures #17 for full consideration by the full Board of Directors.
At the conclusion of this item, the Committee recognized Ms. Gonzales for her work as the interim Human Resources Manager.
4. Dog Access Policies in Future Concord Hills Regional Park
Brian Holt, Principal Planner, presented this agenda item. Mr. Holt gave an overview of the history of the Concord Naval Weapons Station and the Concord Reuse Project Area Plan (“Area Plan”). The Park District is working closely with the City of Concord, U.S. Navy, and U.S. Fish & Wildlife Service through the consultation process as required under Section 7 of the Endangered Species Act. A Biological Opinion was completed in July 2017, which provides the City of Concord with a significant portion of their required mitigation through on-site conservation within the future regional park. The conditions of the Biological Opinion and Long-Term Management Plan for the conservation area restrict recreational use within certain zones; no off trail access will be permitted. Mr. Holt talked about the restrictions and complexities of the parcel which requires that domestic animals, including dogs, need to be leased throughout the future regional park. Director Beverly Lane asked if there are other comparable parks that are designated 95% “on-site conservation lands.” Staff responded that dogs are required to be on-leash throughout all the HCP properties. A table outlining the alternative leash scenarios was presented and discussed with the Committee. Mr. Holt talked about the importance of establishing a policy and addressing enforcement issues prior to opening the park.
Robert Doyle, General Manager, commented that the site restriction on the parcel is very complicated and recommended that the Board address this policy issue before it is open to the public. Director Beverly Lane inquired why the Board needs to address this issue. Mr. Holt responded that as part the Long-Term Management Plan process, this policy should be analyzed and addressed in the plan before it is finalized. Director Ayn Wieskamp commented that enforcing leash laws is very difficult, and asked for comments from a public safety perspective. Sergeant Alan Love talked about the challenges with enforcing mixed restrictions providing Lake Chabot as an example. Director Dennis Waespi commented on emails that he received from the public regarding this matter and acknowledged the restrictions that are placed on the parcel.
170 Public Comment: Bill Carman inquired about the cost of having an on-leash vs. off-leash policy, and the National Park Service efforts to restrict off-leash dogs.
Recommendation: By motion of Director Ayn Wieskamp and seconded by Director Dennis Waespi, the Board Executive Committee voted 3-0 to include a policy within the Concords Hills Regional Park Land Use Plan that requires dogs to be kept on-leash throughout the future Concords Hills Regional Park.
5. Open Forum for Public Comments
None.
6. Board Committee Comments
Director Beverly Lane requested that staff provide an update at a future meeting on the walnut orchards at the Borel property and Ardenwood Historic Farm.
There being no further business, Chair Beverly Lane declared the meeting adjourned at 3:05 pm.
Respectfully submitted,
Becky K. Pheng
171 AGENDA REGULAR MEETING BOARD OF DIRECTORS
EAST BAY REGIONAL PARK DISTRICT
Tuesday, December 5, 2017
C. BUSINESS BEFORE THE BOARD
8. BOARD COMMITTEE REPORTS
e. Operations (Thursday, November 16, 2017) (Wieskamp) Present
Board: Directors Ayn Wieskamp (Alternate Chair), Ellen Corbett, Dee Rosario
Staff: Jim O’Connor, Mimi Waluch, Ruby Tumber, Denise Valentine, Noah Dort, Renee Patterson, Dave Worley, Carol Victor, Becky Pheng, Kelly Barrington
Guests: Judi Bank, Marie Grisham
Absent: Director Dennis Waespi
Agenda Item 1: Update Concession Cost Study: District-wide
Acting Management Analyst Ruby Tumber provided an update on the study through a PowerPoint presentation. Items in the presentation included a historical overview, review of concessions in the District Master Plan, timeframe, types of concessions, criteria used for assessment, 5-year concession costs, reservable facility costs, communication sites, and future plans.
Director Corbett inquired if the Redwood Canyon site is a new facility. O’Connor replied the facility was under concession for approximately 50 years. The lease came to term 3 years ago and staff issued a Request for Proposal to seek a new operator.
Director Rosario inquired if the maintenance is still ongoing on the building. O’Connor replied it is an ongoing project and staff is currently working through the wall replacement project.
Director Wieskamp commented that the information provided today is very useful to the Board and inquired if there are any concessions that currently require maintenance. Business Services Manager Mimi Waluch responded that Camp Arroyo has long-term structures built with sustainable construction materials that are 20-year products. In th is next term with Camp Arroyo, staff will recommend creating a Concessionaire Maintenance Fund to build funds and cover the costs associated with replacement since we are nearing the 20-year mark.
Waluch also mentioned that during this 5-year period, staff has been aggressive with making sure the facilities do not come to the end of their useful life prior to the end of their contract. In addition, staff
172 time is needed with the concessionaire to maintain communication and to ensure staff is not surprised with maintenance issues.
Agenda Item 2: Martinez Equestrian Arena Special Use Agreement: Radke-Martinez Regional Shoreline
Business Services Manager Mimi Waluch began by introducing Treasurer Marie Grisham with Tri-Cities Horsemen’s Association, who provided an overview through display panels of their organization.
Waluch provided an overview of the special use agreement through a PowerPoint presentation. Items in the presentation included location, historical overview, transition, background on Tri-Cities Horsemen’s Association, and the staff recommendation.
Wieskamp inquired where the name Tri-Cities come from. Grisham replied it came from the cities of San Pablo, Richmond and El Sobrante back in 1942.
Corbett commended Tri-Cities for taking over the lease until the end of the term.
Rosario moved to approve and recommend to the full Board the staff recommendation to accept Tri- Cities proposal to assume the remainder of MHA’s term ending December 31, 2019. Tri-Cities will perform all construct of the site and ongoing maintenance of the site at their sole cost. The District can expect revenue of approximately $300 annually. The land used for the arena and associated surrounding land at Radke Martinez Shoreline will made available through an RFP process in 2019. Corbett seconded. The motion passed unanimously.
Agenda Item 3: Update on Interim Policy on Other Power-Driven Mobility Devices
District Counsel Carol Victor provided an overview and historical update on the Department of Justice revised rules to the American with Disabilities Act approved on March 15, 2011. The new rules adopt a two-tiered approach for public access for those using wheelchairs and other power-driven mobility devices (OPDMD).
Victor recalled in December 2011, through the District Board resolution no. 2011-12-279, the Board of Directors adopted an “Interim Policy on OPDMD’s.” Since the adoption, the policy has since been amended to be made consistent with the Interim Policy. No issues have been reported by staff since the policy was adopted. O’Connor recalled a recent request came from an e-bike user who requested an exception to use their e-bike due to years-of-age and long-distance traveling.
Corbett inquired how training will be on the policy for staff. O’Connor replied it is part of the new employee training.
Rosario moved to approve and forward the item to the Park Advisory Committee for review then to the full Board of Directors for formal adoption as the Park District’s policy on OPDMDs. Corbett seconded. The motion passed unanimously.
Agenda Item 7: AGM Comments Attended the Botanic Garden Dedication on Wednesday, November 15, 2017 at Tilden Regional Park.
173 Department of Water Resources (DWR) is currently drawing down the water at Del Valle to the 679 water-level. Staff is working closely with DWR. It is possible that staff may need to close the boat launch. A reminder that the December Board Operations Committee meeting has been changed to December 14, 2017. Staff from Chabot Space & Science Center will be attending the meeting.
Agenda Item 8: Board Comments
There were no Board comments.
Director Wieskamp adjourned the meeting at 1:25 p.m.
Respectfully submitted: /s/ Denise Valentine Executive Secretary
174 NEWSCLIPS Community News Park It: Butterflies returning to Ardenwood Historic Farm in Fremont
Anda Chu/staff archives
Visitors spot Monarch butterflies during a program at Ardenwood Historic Farms in Fremont on Nov. 25, 2011. A recent count estimated that 1,500 of the beautiful insects are resting in the park’s eucalyptus groves, with more probably on the way.
By Ned MacKay | East Bay Regional Park District
November 26, 2017 at 5:52 am
As previously mentioned, it’s monarch butterfly season again at Ardenwood Historic Farm in Fremont, and it looks like the little guys have returned in force.
A recent count estimated that 1,500 of the beautiful insects are resting in the park’s eucalyptus groves, with more probably on the way. The naturalist staff has scheduled a whole series of monarch-viewing programs, Thursdays through Sundays in December.
For instance, meet at the farm’s greenhouse at 10:30 a.m. or 2 p.m. any Saturday in December, or Sundays, Dec. 3 and 17. There are also programs at 1:30 p.m. on Dec. 10, 24, and 31. The milkweed plants in the greenhouse are home to monarch eggs and caterpillars. From there you can walk to the groves to see the adults. It’s worth the effort – one of nature’s more beautiful spectacles.
Ardenwood is located at 34600 Ardenwood Blvd., just north of Highway 84. For more information on all the monarch programs, call the park at 510-544-2797, or visit the East Bay Regional Park District web site, www.ebparks.org.
175 Thousands of Monarch butterflies cluster on Eucalyptus tree limbs at Ardenwood Historic Farms in Fremont on Nov. 25, 2011. (Anda Chu/Staff archives)
Fremont: Healthy Parks Healthy People is a monthly program through which the park district and other agencies encourage everyone to improve health and well- being through moderate outdoor activity.
There are two Healthy Parks activities on the December schedule at Coyote Hills Regional Park in Fremont, led by naturalist Dino Labiste and the naturalist staff.
From 10:30 a.m. to noon on Saturday, Dec. 2, Dino will lead a leisurely stroll along the marsh, the bay and across the hills, designed for ages eight and up.
And from 10 to 11 a.m. on Sunday, Dec. 3, the interpreters will lead an easy, mile-long walk while discussing the connection between healthy wetlands, healthy people, and a healthy curiosity.
Both walks are free of charge. Meet at the park’s visitor center, which is at the end of Patterson Ranch Road off Paseo Padre Parkway. There’s a parking fee of $5 per vehicle. For information, call 510-544-3220.
Oakland hills: Healthy Parks walks are also scheduled on Dec. 2 at two other regional parks. There’s one from 6 to 8 a.m. (that’s right!) at Sibley Volcanic Regional Preserve in the Oakland hills, led by naturalist Morgan Dill.
Bring a flashlight, meet at the park entrance for a two-mile walk to greet the dawn. Sibley is on Skyline Boulevard a short distance south of the intersection with Grizzly Peak Boulevard. Call 510-544-3187 for information.
The other walk is from 9:30 to 11:30 a.m. Dec. 2 at Radke Martinez Regional Shoreline in Martinez, led by naturalist Kevin Dixon. The shoreline is a gold mine of natural and cultural history.
Meet at the park’s parking lot off North Court Street. For information and directions, call 888-327-2757, ext. 2750. 176 Berkeley: Tilden Nature Area near Berkeley has lots of activities planned the first weekend in December.
Bring your own mug for a fireside cup of coffee with naturalist Trent Pearce from 10 to 11 a.m. every Saturday in December. Trent will give updates on wildlife sightings, native plants and trail conditions.
And from 2 to 3 p.m. Dec. 2, interpretive student aide Brianna Contaxis-Tucker will show visitors how to weave dream catchers to hold good dreams and keep out bad ones. Then she’ll tell some traditional stories about the night sky.
From 1 to 3 p.m. on Sunday, Dec. 3, it’s jolly holly craft time with naturalist “Trail Gail” Broesder. You can take a quick walk with Gail, then work on a craft to deck your own halls.
All three programs meet at the Environmental Education Center, which is at the north end of Tilden’s Central Park Drive. Call 510-544-2233.
Oakley: You can greet the dawn with dawn chorus yoga from 7 to 8 a.m. on Saturday, Dec. 2 at Big Break Regional Shoreline in Oakley. Bring a yoga mat if you have one, and wear warm, comfortable layers of clothing.
Meet at the visitor center. The park is at 69 Big Break Road off Main Street in Oakley. Call 888-327-2757, ext. 3050.
Clayton: Wednesday Walks are a series of naturalist-led explorations of various regional parks, and all levels of hiking ability are welcome. Naturalist Christina Garcia will lead a moderately strenuous five-mile Wednesday Walk from 9:30 a.m. to 12:30 p.m. on Dec. 6 at Morgan Territory Regional Preserve east of Mt. Diablo.
Meet at the park entrance on Morgan Territory Road about 9.5 miles south of the intersection with Marsh Creek Road in Clayton. That end of Morgan Territory Road has just reopened after months of work to repair landslide damage. For information, call 510-544-3282.
Online: There are lots of other activities planned in December in the regional parks. Visit the district web site, www.ebparks.org for details.
Ned MacKay writes a regular column about East Bay Regional Park District sites and activities. Email him at [email protected].
177
Community News Albany debuts new ways to play on Ohlone Greenway
CHRIS TREADWAY Children and adults try out the new installations on the Ohlone Greenway at Masonic and Solano avenues on Nov. 24.
By Damin Esper | Correspondent
November 25, 2017 at 8:54 am
ALBANY –– A couple of dozen residents came out Nov. 21 for the dedication of a new recreation plaza along the Ohlone Greenway underneath the BART tracks.
The new playground includes a stationary bicycle, a stair stepper and other equipment alongside a set of parallel bars and three “high” bars for children. The park equipment was paid for by Measure WW funds through the East Bay Regional Park District.
The ceremony, rescheduled from Nov. 15 due to inclement weather, was held on a clear evening with a fingernail moon overhead. The ceremony was rescheduled from Nov. 15 due to inclement weather.
The new plaza is near the intersection of Solano and Masonic avenues, across the street from the Albany Senior Center. A raised crosswalk across Masonic provides access from the center.
“I think it will be well-used, well-loved by people,” Mayor Peggy McQuaid said. “It’s going to be great.”
178 The location had held a “par course” donated by the Albany Rotary Club in the 1970s. The all-wood course had several exercise stations that had worn out and were removed when the BART tracks were retrofitted, and the city wanted to replace them.
Refreshments, including wine and cookies, were served at the opening ceremony. Children were trying out all of the equipment, even the stairstepper, which is aimed more at adults.
“The kids were showing the senior citizens how to use the equipment,’ McQuaid said with a laugh.
One of several kids playing on the equipment was doing flips on the bars while her mother watched. She executed a back-hip circle, according to mom. They have been anticipating the opening for quite some time, even coming by earlier in the afternoon before the ceremony, only to find the park wasn’t open yet.
The girl said she wanted to come by the park “at least once a week” and maybe on Saturdays and Sundays, too.
The equipment is sturdy and city officials are hoping it handles the normal wear and tear. McQuaid noted it can be used by people in wheelchairs as well. She also said that it looks fun and well-designed.
“We have the ‘bike’ bike racks,” she said. “It complements those.”
The space beneath the BART tracks has several attractions, now including a children’s play area and public art.
179 EBRPD Issues First Ever Green Bonds
EBRPD Issues First Ever Green Bonds
The East Bay Regional Park District Board of Directors approved its first ever issuance of “Green Bonds” ever as part of its 2008 Measure WW regional park and open space bond financing. The action took place it the Nov. 7 meeting.
In total, the Board of Directors approved issuance of $124.6 million of general obligation bonds, including $50 million dollars in Green Bonds, for both new bonds and refunding of past bonds. The bonds were issued and sold on Nov. 15.
“Green Bonds are the new standard in environmentally friendly investing,” added Director Wieskamp.
“Green Bonds” are bonds that are dedicated to projects that reduce greenhouse gases, mitigate for climate changes, or provide other environmental benefits. The bonds received the highest-level grade of GB1 (Excellent) “Green Bonds” by Moody’s Investment Services, a nationally recognized investment rating service. This was the first ever “Green Bond” rating by Moody’s for a park district bond issuance. It was the fourth ever for a municipality in the United States.
“The Park District has a number of Green Bond type projects in the planning process that will improve the environment and address the impacts of climate change,” said Deputy General Manager Ana M. Alvarez. “East Bay public parklands are feeling the impacts of a changing climate through erosion, fires, and extreme weather events.”
The Board’s action authorizing issuance of $50 million of “Green Bonds” includes $30 million of a new Measure WW bonds and refinancing of $20 million of past Measure WW bonds.
Measure WW Bond Refinancing:
On Nov. 7 the Board of Directors also authorized the advance refunding (refinancing) of $44.5 million of past Measure WW bonds. This allows the district to refinance the existing bonds at lower interest rates, thereby saving local taxpayers money. The refinancing will save taxpayers $7.1 million dollars – even better than initial estimates.
180 Community News Fire district to let East County voters decide the size of its board Ballot will ask residents whether they want to reduce the number of directors
Susan Tripp Pollard/Archives
East Contra Costa Fire District Chief Brian Helmick might have fewer bosses to answer to depending on whether voters decide next spring to reduce the agency’s nine-person board of directors to five members.
By Rowena Coetsee | [email protected] | Bay Area News Group
PUBLISHED: November 22, 2017 at 2:05 pm | UPDATED: November 24, 2017 at 7:56 am
BRENTWOOD — Come spring, far East County residents will decide whether to downsize their fire district’s governing board.
And a year from now, they will be the ones — not elected officials — to determine who will run East Contra Costa Fire District.
The board of directors voted this month to hold an election early next year in which district residents will weigh in on whether they want to retain a nine-person board or reduce it to five members.
Ballots will be mailed in early February and the results will be released March 6.
181 The election would cost the financially troubled district about $225,000 if it weren’t for one at least one other government agency in the county that will share a small portion of the price tag because it’s putting its own ballot measure to voters the same day.
Following the March vote, residents for the first time can start campaigning for a seat on the board in November 2018, when the terms of all its current members will expire.
Until now, East Contra Costa Fire’s directors have been appointed by elected officials of the communities they represent: Brentwood’s city council chooses four, Oakley council members select three, and the county Board of Supervisors designates two.
But that process changed in November 2016, when just over 62 percent of voters decided they wanted to choose the fire board directly and do it in an at-large election.
During their October and November meetings a couple of directors revisited the issue, however, sparking a debate on whether to ask voters a second time in the spring if they wanted to reaffirm their previous decision — thereby allowing all constituents to choose every representative — or divide the district into wards.
Among those who ultimately nixed the idea was Director Joe Young, who argued that it would be expensive hiring a consultant and doing census studies to decide the boundaries of each ward — lines that unhappy voters might challenge in court.
Nor would carving up the district give sparsely populated communities like Byron and the Marsh Creek area a significantly larger voting bloc, he said.
As for allowing voters the chance to change the structure of the board, Young is hoping they will opt to have five directors.
“Nine is less efficient,” he said, noting that every other fire district in the county has a five- member board.
“The fire chief has to meet with nine people, prepare materials for nine people — it takes much more of his time.”
182
Hiking is undoubtably a Bay Area pastime. When we asked our readers to share their favorite trails for a post-Thanksgiving jaunt, we received a few hundred replies from every corner of the bay — Livermore to Pescadero, Muir Beach to Mountain View, San Jose to Sonoma.
The trails include Little Yosemite, Brushy Peak and Gray Whale Cove. Some of you didn’t want to share your secret, “quiet” getaway from the hiking hordes. (“Like I’m telling. I don’t want my place to get overrun like Mission Peak,” wrote Paula Baez.) Yeah, we get it. Others quipped that their “hike” was a stroll to the fridge (Jacque Sommers) or that “relatives might get lost” (Winston Fox Nelson). And yet others shared sweet memories of the trails. (“The 8-mile trail to Point Reyes [is my favorite], mostly because it was the first of many hikes I took with the woman I married,” wrote Mark Falstein.)
We asked our readers to share their favorite hiking trails. If you’re looking for more ideas, check out the Facebook post where people shared their recommendations. You can also see more suggestions here, here, here or here.
Many of you did share your top picks — and pics (some with horses, dogs and kids in tow) — as well as your own telling names for trails, such as “deer tick trail” in Mount Diablo State Park, and some insider tips on park gems, like a cow named Stella in Rancho San Antonio Preserve, the abundance of banana slugs in Purisima Creek Redwoods Preserve, and historic Willson Camp in Henry Coe State Park.
“It’s so hard to choose; they’re all my favorites,” wrote Barbara Baksa. Yes, we agree. And we hope some of these hikes will become new favorites for you, too. EAST BAY
Contra Loma Regional Park
“The reservoir loop AND the surrounding steep hills trails at Contra Loma in Antioch. Such a hometown treasure of scenery & wildlife.” — Kathy Martin Barlow
183 Coyote Hills Regional Park. (Courtesy of Barbara Baksa)
Coyote Hills Regional Park
“It’s so hard to choose; they’re all my favorites! But I’m from Fremont, so I’m going to go with Coyote Hills Regional Wilderness (Fremont, Alameda County), taking the boardwalk through the marsh, out to Alameda Creek Regional Trail, and then looping back around to the visitor center. It’s an easy hike (really more of a walk in the park) and we always see lots of pelicans, egrets, cormorants, and so many other birds.” — Barbara Baksa
Joaquin Miller Park
“Joaquin Miller Park, in Oakland’s redwood forest! Difficulty varies, depending on which route you take through its network of trails. Very dog-friendly.” (Courtesy of Evan Meagher)
“Start with the Sequoia Bayview Trail. Gorgeous views, flat, easy … add in Palos Colorados Trail in the same park for hills and waterfalls. Moderate-short, but some steep sections. This park and adjoining Redwood Regional Park are just a few miles from downtown Oakland, filled with streams and redwoods, ferns, single track and fire roads. It is an urban oasis, dog friendly, something for everyone!” — Joyce Hayes
Lake Chabot Regional Park
Lake Chabot in Castro Valley. (Courtesy of Ben Monroe)
“Finally made it all the way around a few weeks ago, and it’s a marvelous trail.” — Ben Monroe
184
Morgan Territory Regional Preserve
Morgan Territory Regional Preserve in Livermore. Volvon Trail. (Isabella, Girl With A Truck and a Dog)
“The Volvon Trail loop is a moderate 5-mile hike with plenty of options to make it longer (grab a map in the parking lot). This hike is my favorite because of the quiet, open space, rolling hills, expansive skies, distant views that go on forever, and dogs are allowed. There’s hardly a soul on the trail.” — Isabella, Girl With A Truck and a Dog
“Morgan Territory is one of my favorites because of the gorgeous views, wildflowers in the spring, and it’s relatively close to my home. The Coyote Trail is almost completely in the shade and has a lovely stream during late winter/spring. Coyote is steep — great for getting in shape for Yosemite.” — Linda Wingerd Meamber
Looking towards Los Vaqueros Reservoir from Volvon Loop Trail on Morgan Territory Road. (Courtesy of Linda Wingerd Meamber )
Mount Diablo State Park
“Mount Diablo State Park, photo (cover photo on story) taken from Black Point Trail. A challenging trail with about 1,800 feet cumulative elevation gain over 7.2 miles, starting from Regency trailhead.” — Joyce Hayes
“Mount Diablo! Hikes can be anything from easy to difficult, depending on where and how far you hike.” — Kendall Paul Oei
Mount Diablo State Park. Mitchell Canyon, “deer tick trail.” (Courtesy of Yvette Mendoza)
185 Rockville Hills Regional Park
Rockville Hills Regional Park (Courtesy of Erika Amaya)
The park “in Fairfield (Solano County) is the most accessible park and closest to where I live. Trails range from easy to moderately difficult with some short, steep inclines. There is little excuse not to hike every week when this little gem is right in my backyard!” — Erika Amaya
Sunol Regional Wilderness
Little Yosemite Trail, Sunol Regional Wilderness (Courtesy of Irina Fox)
“Little Yosemite … near my hometown Fremont, Alameda County. Real easy amble; beautiful live oaks ending at semi- seasonal waterfalls. Good for the whole family to take a stroll no matter your hiking level!” — Irina Fox
NORTH BAY Golden Gate National Recreation Area Muir Beach-Tennessee Valley (Courtesy of Shiloh Shaeffer)
“Difficult hike in Golden Gate National Recreation Area, from Muir Beach, California, head south up Coastal Trail to Pirates Cove, pick up Coastal again up Coyote Ridge, then back to the beach via Middle Green Gulch Trail.” — Shiloh Shaeffer
Golden Gate National Recreation Area, Point Bonita Lighthouse (Courtesy of Jessica Sorenson)
“For somewhat urban hiking, Point Bonita Lighthouse. Paved trails from a parking lot, quite a descent, and you do have to pass through a tunnel bored through the rocky hill, and then over a footbridge that sits high above waves crashing against the rocky cliff-face below. Not for those with a fear of heights (or crowds).” — Jessica Sorenson 186 Mount Tamalpais State Park
Mount Tamalpais State Park (Courtesy of John Vanschaemelhout)
“We love the Matt Davis-Steep Ravine- Dipsea loop on Mount Tamalpais! I’d give it an easy-medium difficulty level.” — John Vanschaemelhout
“Mount Tamalpais to Muir Woods: Start at Mountain Home Inn (parking and bus stop). Take the trail down to Muir Woods. Stop for lunch at the very organic cafe. Stroll along the stream under old-growth redwood trees. Surprise the tourists with your dusty ruggedness. Take a second trail back up to Mountain Home. Bring hiking poles: this is a steep walk both down and up. You’re hiking from a ridge down into a deep valley.” — Janet Basu
Samuel P. Taylor State Park
Samuel P. Taylor State Park (Courtesy of Claudia Mocis)
“This is a picture from our hike to Samuel P. Taylor State Park, Lagunitas. This park offers the most beautiful hiking trails from easy to hard and you can spend a full day of hiking, exploring, resting and picnicking. Great place for everyone.” — Claudia Mocis
Trione-Annadel State Park
“This particular area had been my place for escape, enjoyment and exercise for years. I have particularly used the following easy access trail entrance from Annadel Heights Road (no fee and easy parking). The main entrance is subtle with a bit of signage and a steep start. Once over the hill and through a quick ravine, the trail splinters to a forested beautiful ravine to the left, or to the right up a beloved mountain bike path/fire road. Depends on your mood. Both wind up at Lake Ilsanjo, which is quiet peaceful. Multiple options to extend your route via map trail posted at the lake. I would suggest printing the trail map out ahead of time. You can start from Spring Lake (Sonoma County park) as well, which is easy walking to slight difficulty after about a mile with a brief incline.” — Julianne Odell
187 Mission Peak
“Mission Peak, though I usually don’t hike to the peak.” (Courtesy of Ruhi Mehta)
“There are days when fog lends an ethereal look to Mission Peak. This picture was taken a couple of weeks before the first major storm hit the Bay Area. I love going up on the mission because besides being a great workout, it offers beautiful views. It’s this area’s most beautiful natural gym!” — Ruhi Mehta
Rancho San Antonio Preserve
Rancho San Antonio. Stella the cow in the park’s Deer Hollow Farm. (Courtesy of Cate Smith)
“Can range from easy (Lower Meadow to Deer Hollow Farm walking trails) to moderate (Wildcat Loop Trail). There are farm animals, deer, creeks, pretty views, and lots of shade along the paths. And who doesn’t love checking in with Stella the cow after?” — Cate Smith
“Black Mountain — Rhus (Ridge) parking to top. 11 miles. Close by my hometown of Menlo Park. Light traffic. Good views. Hard hike.” — Vonnie Estes
Rancho San Antonio. Black Mountain Trail (Courtesy of Vonnie Estes)
The list could go on (and yes, we’ll add to it). But for the moment, a final thought from KQED reader Cathy Hagin: “Mount Diablo, Black Diamond Mines, Morgan Territory, Mount Tamalpais … so many in the Bay Area; we are very fortunate to have so much beauty surrounding us.”
188 community corner Serene View At Del Valle: Livermore Photo Of The Week Patch loves photos! Share your photos with Patch and your work could be featured. By Susan C. Schena, Patch Staff | Nov 16, 2017 6:55 pm ET
LIVERMORE, CA – As days fly by, we may overlook ordinary and expected sunrises or sunsets, which may mean we missed a lot.
Patch reader Chris Wilson was at Lake Del Valle in Livermore on Nov. 7 and snapped and shared this photograph of the skies, hills, nature, water and total serenity. Thanks for sharing, Chris!
Do you have the next incredible photo? If you have an awesome picture of nature, breath-taking scenery, kids caught being kids, a pet doing something funny or something unusual you happen to catch, we'd love to feature it on Patch. We're looking for high-resolution images that reflect the beauty that is Northern California, and that show off your unique talents.
Send your photos to [email protected] and we'll post the feature on an occasional basis. Or -- post it for free in our bulletin board section on the site, and we'll feature it up top. Be sure to also include when and where the shot was taken and any other pertinent details.
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