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Assessing the Impact of Open Access on Museum Image Use Policy

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Assessing the Impact of Open Access on Museum Image Use Policy ASSESSING THE IMPACT OF OPEN ACCESS ON MUSEUM IMAGE USE POLICY A thesis submitted to the faculty of San Francisco State University In partial fulfillment of the requirements for the Degree 3< o J io f t Master of Arts m r In Museum Studies by Ian Matthew Gill San Francisco, California May 2017 Copyright by Ian Matthew Gill 2017 198 Appendix 1: Survey Contact Script Ian Gill, Graduate Candidate Museum Studies Program San Francisco State University 1600 Holloway Ave. San Francisco, CA 94132 (415) 338-2176 [email protected] November 17, 2016 «FirstName» «LastName», «Title» «Company» «Address1» «City», «State» «PostalCode» Dear «FirstName», My name is Ian Gill and I am conducting a project on the online presentation of collections information in U.S. museums, specifically as it relates to institutional image use and reproduction policies. The information gathered will be used to analyze museum practice in these areas, and situate them within the context of the burgeoning “Open Access” movement. I am hoping that I might have approximately ten minutes of your time to complete the enclosed survey. The data collected from this survey will be used for the completion of a Master of Arts degree in Museum Studies at San Francisco State University. You have been contacted because you are a registrar or information manager working with collections at an AAM-accredited Art Museum. If you agree to complete the survey, please understand that any information provided by you may appear in the final written thesis. However, note that you need not supply any information on the response that links your museum to the survey. If you are not the most appropriate person in the museum to answer the survey, it would be most appreciated if you would forward it along to someone in the museum who can respond. An addressed envelope has been supplied. I would greatly appreciate the return of the survey by December 16. If you have any questions or concerns regarding this project, please contact my research advisor, Professor Edward Luby at [email protected]. The title of my thesis is Assessing the Impact of Open Access on Museum Image Use Policy. Thank you for your assistance. Sincerely, Ian Matthew Gill 199 Appendix 2: Survey Questionnaire lan Gill, c/o fofciseum Studies Program Assessing the Impact of Open Access on Museum Image Use Policy San Francisco State University 1600 Holloway Ave, San Francisco, CA 94132 1) Which of the following best describes your institution? [ ] Public [ ] Affiliated with University or College [ ] Private [ ] Other: 2) What is your institution’s approximate annual budget? [ ] Below $2 Million [ ] Between $2 and $5 Million [ ] Between $5 and $10 Million [ ] Over $ 10 Million 3) How many employees does your institution employ? [ ] Less than 25 []25to50 []50to75 [] 75 to 100 []100ormore 4) What is the approximate number of individual works in the museum collection? [ ] Less than 25,000 [ ] 50,000 to 100,000 [ ] 25,000 to 50,000 [ ] 100,000 or more 5) Does your institution’s web site include a discrete “collections’’ section, with information provided for each entry? This can include images, titles, dimensions, medium, etc. If not, why? [ ] Yes [ ] No: 6) If yes, does your institution also provide any of the following information? (Check all that apply) [ ] Copyright status for artwork [ ] Institutional image use policy [ ] Option to download images, low resolution [ ]Option to download images, high resolution [ ] Other: 7) If yes, what percentage of your collection is currently digitized and available for viewing online? [ ] 0-10% [ ] 10-20% [ ] 20-30% [ ] 30-35% [ ] 36-40% [ ] More than 40% [ ] No estimate 8) Does your institution currently generate revenue through image licensing policies? [ ] Yes [ ] No [ ] Unsure 9) If Yes, how is this image licensing revenue utilized? [ ] General operations [ ] Programming [ ] Collections [ ] Do not know [ ] Other: 10) If No, why does the institution not ask for financial support for image licensing? Since 2010, institutions have received publicity for their efforts to provide high-resolution downloadable images online, free of charge, and adopt less-restrictive image reproduction policies online. These and similar efforts from other institutions have been described using phrases including ‘ Open Access,’’ “Open Data,’’ and “Open Content." 11) Has your institution incorporated any of these activities into your own efforts? [ ] Yes [ ] No [ ] This is the first I’ve heard of them [ ] Other: 12) If your institution would define Open Access differently, how would your institution define it? 13) Does your institution already institute or plan to implement Open Access Policies? [ ] Yes, already implement [ ] Yes, in process of implementing [ j No plans to implement [ ] In Discussion, Undecided 14) What policies or institutions have you consulted in your organization s discussion of Open Access policy? [ ] Rijksmuseum [ ] Getty [ ] LACMA [ ] National Gallery [ ] None of the above [ ] Other: 1 200 lan Gill, do Nfcjseum Studies Program Assessing the Impact of Open Access on Museum Image Use Policy San Francisco State University 1600 Holloway Ave, San Francisco, CA 94132 15) If your institution plans to or already implements Open Access, which of the following did your museum experience? [ ] Revenue increase [ ] Complications with licensing/copyright issues [ ] Expensive to implement [ ] Revenue decrease [ ] No complications with licensing/copyright [ ] Inexpensive to implement [ ] Visitorship increase [ ] High cost of implementation [ ] Enforcing copyright [ ] Visitorship decrease [ ] Low cost of implementation [ ] Freedom of information [ ] Concerns with freedom of information [ ] Other: 16) If Yes, what were the institutional motivating factors for adopting Open Access policies? [ ] Positive effect on reputation [ ] Open Access philosophically aligns with institution [ ] Museum mission to serve public [ ] Stay Relevant with ongoing industry trends [ ] Promotion of academia or scholarship [ ] Other: 17) If Yes, when did the planning begin? [ ] This year [ ] Last year [ ] 2 years ago [ ] 3 years ago [ ] 4 years ago [ ] 5 years ago [ ] Over 5 years ago [ ] N/A 18) If already implemented, how long did the planning process take before implementation? [ ] Less than 1 year [ ] 1 to 2 years [ ] 2 to 3 years [ ] More than 3 years 19) If currently planning, how long do you anticipate the process to take before implementing? [ ] Less than 1 year [ ] 1 to 2 years [ ] 2 to 3 years [ ] More than 3 years 20) What is your museum’s rationale for implementing Open Access? [ ] Public Service [ ] Mission-based [ ] Outside Grants [ ] Strategic Plan [ ] Skill set of employee [ ] Other: 21) Which museum department is responsible for Open Access implementation? [ ] Registration [ ] Collections Information [ ] Information Technology [ ] Other: 22) Approximately how many employees are in this department? [ ] 1 to 3 [ ] 4 to 6 [ ] 7 to 10 [] More than 10 23) What technical systems does your institution utilize for publishing and providing image downloads? 24) Does your institution keep track of visitors to to your collection web pages? If so, what is the approximate number of visitors per week? [ ] Yes, less than 100 [ ] Yes, from 100 to 500 [ ] Yes, more than 500 [ ] No [ ] Other: 25) If No, does your institution currently digitize collections for purposes other than providing Open Access? [ ] Yes, for internal use only [ ] Yes, for non-Open Access publication online [ ] No [ ] Other: 26) If your institution does not currently plan to implement open access, what are some of the key concerns? Check all that apply: [ ] Budget constraints [ ]Lack of personnel [ J Lack of necessary technology [ ] Not institutional priority [ ] Too soon to assess value of doing so [ ] Other: Thank you for your participation in this survey. If you have any additional information that you think pertinent to this subject, please provide in the space below. Feel free to attach additional sheets if necessary. 2 201 Appendix 3: List of Total Museum Sample (sorted alphabetically by name of institution) Abby Aldrich Rockefeller Folk Art Museum, Williamsburg, VA Academy Art Museum, Easton, MD Ackland Art Museum - University of North Carolina Chapel Hill, Chapel Hill, NC Akron Art Museum, Akron, OH Albany Institute of History and Art, Albany, NY Albany Museum of Art, Albany, GA Albrecht-Kemper Museum of Art, Saint Joseph, MO Albright-Knox Art Gallery, Buffalo, NY Aldrich Contemporary Art Museum, Ridgefield, CT Alexandria Museum of Art, Alexandria, LA Allen Memorial Art Museum, Oberlin, OH Allentown Art Museum, Allentown, PA Amarillo Museum of Art, Amarillo, TX Amon Carter Museum of American Art, Fort Worth, TX Appleton Museum of Art, College of Central Florida, Ocala, FL Amot Art Museum, Elmira, NY Art Museum of Greater Lafayette, Lafayette, IN Art Museum of South Texas, Corpus Christi, TX Art Museum of Southeast Texas, Beaumont, TX Art, Design & Architecture Museum - University of California, Santa Barbara, CA Arthur M. Sackler Museum - Harvard University Art Museums, Cambridge, MA Asheville Art Museum, Asheville, NC Asian Art Museum of San Francisco, San Francisco, CA Bakersfield Museum of Art, Bakersfield, CA Baltimore Museum of Art, Baltimore, MD Bass Museum of Art, Miami Beach, FL Bechtler Museum of Modem Art, Charlotte, NC Bennington Museum, Bennington, VT Berkeley Art Museum & Pacific Film Archive - University of California, Berkeley, CA Birmingham Museum of Art, Birmingham, AL Blanton Museum of Art, Austin, TX Boca Raton Museum of Art, Boca
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