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Minutes of Annual Parish Council Meeting

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Minutes of Annual Parish Council Meeting MATCHING PARISH COUNCIL Clerk to the Council: Ernie Fenwick 2 Lea Hall Dunmow Road Telephone: 01279 730770 Hatfield Heath Bishops Stortford Email [email protected] Herts. CM22 7BL MINUTES OF PARISH COUNCIL MEETING HELD AT 7.30 PM ON MONDAY 3rd DECEMBER 2018 AT THE FOX INN, MATCHING TYE PRESENT Cllr Paul Moulds (PM), (Chairman) Cllrs. Joan Bowerman (JB), Roland Brockman (RB), Richard Morgan (RM), In attendance: Clerk to the Council Ernie Fenwick and 7 members of the public. 2065. CHAIRMAN’S WELCOME & PUBLIC PARTICIPATION The Chairman welcomed everyone present and opened the meeting. The following items were raised by members of the public • Oak Tree on Housham common has been looked at and lower branches have been trimmed. • Household rubbish has been deposited on the bridleway at Housham Common. EFDC are going to clear it • Housham Tye signpost is still missing. • Enforcement on Chequers. The building has been removed in part. RM will discuss this with the enforcement officer later this week. Local residents are not allowed into The Chequers on cabaret nights. 2066. APOLOGIES AND REASONS FOR ABSENCE Cllr Jean Prevost (JP), away. ECC Cllr A Jackson (AJ) another meeting 2067. TO APPROVE MINUTES OF LAST MEETING Minutes of Parish Council Meeting held on 12th November approved and signed as a true record of the meetings 2068. CASUAL VACANCY PM proposed Eugene Simpson be appointed to the councillor to fill the vacancy created by the resignation of Tracey Graham. Seconded JB Carried unanimously. Cllr Simpson (ES) joined the meeting. A second vacancy has occurred with the resignation of John Binder. As this vacancy has occurred within 6 months of the next full Parish Council elections in May there is no requirement Notice of Casual Vacancy has been published following the resignation of Cllr John Binder. There is one suitable candidate who has expressed an interest. As there will be a full Parish Council election in May 2019, there is no need to invite candidates to stand in a by election and the position can be filled by co-option. 2069. DECLARATIONS OF INTERESTS. None 2070. REPORTS TO AND FROM COUNTY AND DISTRICT COUNCILLORS Chairman____________________________________ Date_______________________________ MATCHING PARISH COUNCIL MEETING, HELD AT 7.30 PM ON MONDAY 3RD DECEMBER 2018 Page: 1 MATCHING PARISH COUNCIL Clerk to the Council: Ernie Fenwick 2 Lea Hall Dunmow Road Telephone: 01279 730770 Hatfield Heath Bishops Stortford Email [email protected] Herts. CM22 7BL RM reported that fly tipping is still a major problem but fly tipping officers go through rubbish and they will be prosecuted if names and addresses are found. All bona fide contractors are now licensed to dispose of rubbish. EFDC are looking to relocate some of their offices to North Weald. 2071. CLERKS REPORT On matters from the last meeting. Any business requiring a decision is listed on the Agenda. Correspondence i. EALC Ebulletin ii. EALC Training bulletin iii. SSE Press Release 26th November 2018 iv. Final External Auditor Report and Certificate v. EFDC Free weekend parking in December vi. PCC Paying for policing vii. LCPAS - Understanding Planning viii. EFDC Enforcement lists opened/closed 15/10/2018 to 2/11/2018 ix. EFDC 24 arrested after drug raid action across district x. Local Highways Panels xi. Land at Potash Road xii. Budget and Precept Report xiii. Casual Vacancy 2072. CHAIRMAN’S REPORT • No report 2073. MATCHING GREEN AND MATCHING TYE a) To consider issues for Matching Green PM visits the pond every morning to feed the swans and the recent rain has improved the quality of the pond. b) To consider issues for Matching Tye Glass has been replaced in the telephone box on Matching Tye. A further instance of drainage problems and a tanker has been on site to clear a blockage Nothing has been done about the handrail from Clifford Close’ c) To consider issues to Housham Tye and other hamlets Adoption of the telephone box in Newmans End is still being applied for. Kerbing is in hand with John Kenney 2074. JUBILEE FIELD None reported. PM suggested that ES would be a perfect replacement for John Binder to look after 2075. HIGHWAYS Hedge along High Laver Road is encroaching upon the road. PM will have a quiet word with the landowner Hedge at the junction of Potash Road and Downhall Road near The Limes is also encroaching onto the junction. PM will speak to owner 2076. FINANCIAL REPORT Bank Balance after the following payments £17764.55 Chairman____________________________________ Date_______________________________ MATCHING PARISH COUNCIL MEETING, AT THE FOX INN, MATCHING TYE Page: 2 MATCHING PARISH COUNCIL Clerk to the Council: Ernie Fenwick 2 Lea Hall Dunmow Road Telephone: 01279 730770 Hatfield Heath Bishops Stortford Email [email protected] Herts. CM22 7BL Payments to be approved RCCE Membership Fees 72.60 J Kenney Grass Cutting Matching Parish 5724.00 J Kenney Grass Cutting Rural Verges 3292.08 Clerk Salary and expenses 384.64 HMRC PAYE 87.00 Payments to be approved by PM and JB 2077. PLANNING MATTERS Decisions by EFDC Planning Dept. i. Scathes Matching Green; EPF/2409/18; Demolition of the existing garage block. Erection of a new 2 car garage building with associated storage area. GRANTED ii. Tadgells Barn, Housham Tye Road, Matching; EPF/2573/18; Proposed outbuilding ancillary to the main dwelling to house; Gym, Sauna, Solarium, Spa and Steam Room. GRANTED iii. Threshers Cottage Threshers Bush Nr The Lavers; EPF/2549/18; First floor extension, roof alteration and front porch. GRANTED Applications iv. Land at Potash Road Matching Green; EPF/2756/18; Erection of two dwelling houses (Amended application to EPF/2724/16). Site visit made by three councillors. Site is very shabby. The plans are as previously approved but now higher due to the underground tanks being capped. Supported v. The Annexe, Threshers, Threshers Bush; EPF/2907/18; Raise roof, additional 1st floor accommodation and insertion of dormers & roof lights to dwelling. Supported vi. The Tractor Shed, Threshers, Threshers Bush; EPF/2906/18; Raise roof, additional 1st floor accommodation and insertion of dormers & roof lights to dwelling and change of use of land to garden. Supported 2078. REPORTS BY MEMBERS ON MEETINGS ATTENDED 2079. MATTERS TO BE RAISED BY MEMBERS FOR THE NEXT AGENDA None 2080. DATES OF NEXT MEETINGS 7th January 4th February 4th March Meeting closed at 8.32 PM Chairman____________________________________ Date_______________________________ MATCHING PARISH COUNCIL MEETING, AT THE FOX INN, MATCHING TYE Page: 3 .
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