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Planning Toolkit PLANNING TOOLKIT asdf The Planning Toolkit was developed by the Office of Rule of Law and Security Institutions of the United Nations Department of Peacekeeping Operations. Content by Anna Shotton, Strategic Planning Officer, Office of Rule of Law and Security Institutions. The Planning Toolkit can also be found online on the Peace Operations Intranet. Office of Rule of Law and Security Institutions Department of Peacekeeping Operations The development of this Planning Toolkit was made possible by contributions from the Government of Luxembourg and the Government of the United Kingdom. United Nations New York, NY, 10017, USA Peacekeeping resources: http://www.un.org/en/peacekeeping/ Contents Page Foreword . 1 Introduction . 3 A. Rationale ............................................................. 3 B. Scope................................................................ 3 C. Development process ................................................... 4 How to use this Planning Toolkit . 5 D. Guidelines ............................................................ 5 E. Terms and definitions ................................................... 7 F. References ............................................................ 7 G. Monitoring and compliance .............................................. 7 H. Contact .............................................................. 7 I. History ............................................................... 7 Section A: Understanding roles and responsibilities on planning and programme management . 9 Tool 1. Guides to UN assessment and planning documents and processes............... 11 Tool 1.1. Hierarchy of plans in UN Field Missions............................ 11 Tool 1.2. Examples of key plans in UN Field Missions ........................ 13 Tool 1.3. Key UN assessment processes in UN Field Missions ................. 15 Tool 2. Guides to UN planning terms ............................................. 17 Tool 2.1. Glossary of planning and programme management terms in UN Field Missions...................................... 17 Tool 2.2. Comparison of results frameworks used in countries with UN integrated field presences................................... 33 Section B: Defining the scope of a plan . 35 Tool 3. Technical Assessment Mission (TAM) checklists on prioritizing and sequencing early peacebuilding interventions............................ 37 Section C: Developing a plan . 45 Tool 4. Checklist of minimum content for component-level plans....................... 47 Tool 5. Templates and samples of good practice of component-level plans .............. 49 Tool 5.1. Samples of annual workplans.................................... 49 Tool 5.2. Other useful templates and examples............................. 72 Tool 5.2.1. DDR Section: Roles and Responsibilities ................. 73 iii Planning Toolkit Page Tool 6. Checklist of dos and don’ts and examples to develop component-level plans ...... 75 Tool 6.1. Summary of dos and don’ts ..................................... 75 Tool 6.2. Checklist of dos and don’ts on objectives.......................... 85 Tool 6.3. Checklist of dos and don’ts on expected accomplishments............ 88 Tool 6.4. Checklist of dos and don’ts on indicators to measure expected accomplishments ............................................. 91 Tool 6.5. Checklist of dos and don’ts on outputs............................ 102 Tool 6.6. Lists of examples of indicators to measure expected accomplishments .. 108 Tool 6.6.0. Introduction to lists of examples of indicators to measure expected accomplishments ......... 108 Tool 6.6.1. List of examples of indicators to measure expected accomplishments relating to cross-cutting issues .......... 111 Tool 6.6.2. List of examples of indicators to measure expected accomplishments relating to policing and law enforcement .. 117 Tool 6.6.3. List of examples of indicators to measure expected accomplishments relating to the judiciary ................ 120 Tool 6.6.4. List of examples of indicators to measure expected accomplishments relating to corrections ................. 124 Tool 6.6.5. List of examples of indicators to measure expected accomplishments relating to DDR....................... 128 Tool 6.6.6. List of examples of indicators to measure expected accomplishments relating to mine action ................. 131 Tool 6.7. List of examples of outputs ..................................... 143 Tool 7. Planning joint programmes and joint initiatives between a UN Field Mission and other UN partners.............................................................. 147 iv Foreword It is my sincere pleasure to launch this efficient and cost-effective manner and DPKO-DFS Planning Toolkit. Whilst be able exit sooner. developed primarily for rule of law As Under-Secretary-General Ladsous and security institutions components recently remarked to the Fourth in UN Field Missions, it can equally be Committee, “we need to further improve used by any other mission component. our efforts to plan and manage missions The Toolkit provides guides, templates, in an integrated manner so that they, in checklists and lists of examples of good turn, respond to the complex demands practice to help field practitioners develop of countries and populations emerging a wide variety of plans — ranging from a from conflict.” The Planning Toolkit UN- wide Integrated Strategic Framework fosters integrated planning across mission to the Mission’s Results-based Budget and components, and helps UN Field Missions a component’s annual workplan. I hope plan in close partnership with other UN that you will find it useful throughout your and non-UN actors in support of shared UN Field Mission’s lifecycle, from start-up objectives. to transition and draw-down. In addition to delivering rapidly and This Planning Toolkit will help components efficiently we are seeking to gather prioritize their work in accordance with empirical evidence of the impact or the “The Contribution of United Nations effectiveness on the ground. The Planning Peacekeeping to Early Peacebuilding: a Toolkit contains examples of indicators DPKO/DFS Strategy for Peacekeepers” and benchmarks to help UN Field Missions (2011). The Planning Toolkit will assist gather such evidence and ensure well- UN Field Missions to prioritize those informed decisions on plans, staffing and activities that advance the political other resource requests. objectives of a UN Field Mission I would like to thank those at Headquarters and/or a peace process, and which and in the field as well as our UN partners may also contribute to strengthening who provided input into the development immediate stability and security, and/or of this Toolkit. The Planning Toolkit should lay the foundations of institution building be seen as a living document, which will be together with partners. By prioritizing more updated in the coming years as planning rigorously and planning to implement guidance and UN peacekeeping evolve. those activities for which peacekeepers have a comparative advantage within the UN system, peacekeeping operations should deliver assistance in a more Dmitry Titov Assistant Secretary-General Office of Rule of Law and Security Institutions UN Department of Peacekeeping Operations 1 Planning Toolkit UNHQ have sent us a Planning Toolkit to I hope it’s help us develop component-level plans not going to ask like annual workplans and inputs into us to produce strategic plans such as the RBB and ISF. another plan! Corrections Civil Aairs Mission Strategic Planner Budget Police No, not at all! The Planning Toolkit doesn’t force you to produce Sigh... We’re so busy reading more plans. It just gives lots of practical tips on how to produce the policies and strategy papers current plans we’re already drafting. The Planning Toolkit will actually coming from above. make planning easier for you and save you time in the long-run. We never actually have time to implement anything! You don’t need to read it Is it only for rule of Will it help It was developed primarily cover to cover. Just use law and security Budget Officers? for them, but it can equally the tool you need. institutions personnel? be used by anyone in peacekeeping, and it can help with budget preparation. 2 Introduction A . Rationale B . Scope Effective planning helps promote a “coherent, Although the examples used throughout the system-wide approach to the support of the Planning Toolkit are specific to rule of law and provision of security, rule of law and sustainable security institutions issues, the guidance on security institutions” (A/61/858). However, component-level planning can also be used by all audit and evaluation recommendations of other Mission components in DPKO-led Missions, the Office of Internal Oversight Services rule of law and security institutions components in (OIOS) have highlighted weaknesses in UN Missions led by the Department of Political Affairs programme management, including planning, for (DPA), UN mine action programmes that are not UN peacekeeping in general1 and for specific part of a UN Field Mission and all Headquarters rule of law and security institutions components.2 personnel from DPKO, DFS and DPA who support Training needs assessments conducted by the planning in UN Field Missions. The Planning Integrated Training Service of the Department Toolkit is also of use to UN and non-UN partners of Peacekeeping Operations (DPKO) and at Headquarters and in the field who engage in Department of Field Support (DFS) (2008) integrated planning
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