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Project Manual UPTON HILL REGIONAL PARK FURNISH PICNIC SHELTER 6060 Wilson Blvd Arlington, VA 22205 PROJECT MANUAL November 20, 2019 NOVA Parks 5400 Ox Road Fairfax Station, Virginia 22039 CONTENTS Number of Pages 1. Invitation to Bid .......................................................................................................1 2. Form of Proposal .....................................................................................................2 3. Specifications .........................................................................................................2 4. Supplemental General Conditions ...........................................................................1 5. General Conditions………………………………………………………………..8 6. Sample Purchase Contract ......................................................................................3 INVITATION TO BID UPTON HILL REGIONAL PARK FURNISH PICNIC SHELTER 6060 Wilson Blvd Arlington, VA 22205 The NOVA Parks is accepting bids for the provision of a picnic shelter kit for Upton Hill Regional Park. The picnic shelter shall be a Cedar Forest Products Company’s Low Pitch Beam and Hip Pavilion LB 16x28 or an approved equal. Bids will be accepted at the Northern Virginia Regional Park Authority headquarters, 5400 Ox Road, Fairfax Station, Va. 22039, until 1:00 p.m., on Wednesday, December 18th, 2019. Bids should be in a sealed envelope marked “Bid – Upton Hill Picnic Shelter” and must be submitted using the attached Form of Proposal. Facsimile and emailed bids will not be accepted. All bids shall remain valid for 90 days. Contract documents may be obtained by visiting the NOVA Parks web site at https://www.novaparks.com/about/bids-proposals. The Contractor shall be responsible to verify and obtain any addendum prior to the bid date. Contract documents include: • Project Manual Dated November 20, 2019 The park is open to the public on a daily basis and bidders can visit the project site at any time. Questions concerning this project shall be in writing and be directed to Tim Geisler, Project Manager, [email protected] or mailed to 5400 Ox Road, Fairfax Station, VA 22039. All Bidders shall formally register with NOVA Parks by contacting Diane Creasey via email at [email protected]. Bidders shall provide Mrs. Creasey with the following information: Company Name Contact Person Address Phone and Fax Numbers Email Address ***END OF INVITATION TO BID*** FORM OF PROPOSAL - PAGE 1 OF 2 UPTON HILL REGIONAL PARK FURNISH PICNIC SHELTER PROPOSAL To furnish all material, labor, tools, equipment and supplies to perform all work specified herein and shown in the contract documents. Name of Bidder: Address of Bidder: Signature /Title: Print or Type Name: Telephone Number: Date: To: Tim Geisler, Project Manager Northern Virginia Regional Park Authority 5400 Ox Road Fairfax Station, Virginia 22039 Bidders shall fill in all blank spaces on the Form of Proposal. Pursuant to and in compliance with the contract documents, the undersigned proposes and agrees, if this proposal is accepted, to furnish all labor, materials, supplies, equipment and other facilities, and to perform all work described in the project manual in the manner therein prescribed for consideration of the following amounts. BASE BID: Provide engineered stamped drawings and calculations with Virginia Seal for permit approval prior to authorization of production for shelter purchase in Alternate #1: ___________________________________________________Dollars/$_____________ ADD ALTERNATE #1: Provide LB 16x28 shelter: ___________________________________________________Dollars/$_____________ ADD ALTERNATE #2: Shipping Cost at Time of Bid: ___________________________________________________Dollars/$_____________ FORM OF PROPOSAL – PAGE 2 OF 2 UPTON HILL REGIONAL PARK FURNISH PICNIC SHELTER Acknowledges Receipt of Addendum #_______dated________________. Acknowledges Receipt of Addendum #_______dated________________. CERTIFICATIONS The Vendor shall complete this form and submit with his bid. VENDER BID QUALIFICATION CERTIFICATION This is to certify that this person/firm/corporation has not been barred from bidding on contracts by any agency of the Commonwealth of Virginia, nor is this person/ firm/corporation a part of any firm/corporation that has been barred from bidding on contracts by any agency of the Commonwealth of Virginia. _________________________________________ Name of Official _________________________________________ Title _________________________________________ Signature/Date __________________________________________ Firm or Corporation ***END OF FORM OF PROPOSAL*** SPECIFICATIONS UPTON HILL REGIONAL PARK FURNISH PICNIC SHELTER LOW PITCH BEAM SHELTER (LB) LAMINATED COLUMN BUILDING STRUCTURE(S) SHALL BE LOW PITCH BEAM SHELTER, AS FURNISHED BY CEDAR FOREST PRODUCTS COMPANY, P.O. BOX 145, WEST OLIVE, MI 49460 WWW.CEDARFORESTPRODUCTS.COM OR APROVED EQUAL. Building material package shall be as designed and manufactured as specified herein. Any changes or departures from design shall be explained and documented by complete engineered drawings by a registered structural engineer at least seven days prior to bid date. LOW PITCH BEAMS MATERIAL AND QUALITY ASSURANCE: Structural glue laminated timber shall be in conformance with AITC Standard (latest edition). Species: Laminating lumber shall be kiln-dried, architectural grade, sealed and wrapped Species: The roof system shall be designed to meet local codes for wind and snow loads. It is the bidder’s responsibility to ensure that their product meets Arlington County code standards. The roof slope shall be 3/12. LAMINATED SUPPORT COLUMNS Structural glue laminated timber shall be in conformance with AITC (latest edition). Glue laminated wood columns shall be glue laminated Port Orford Cedar. Manufacturers shall furnish connection steel and hardware for joining structural glue laminated timber members to their supports, exclusive of anchorage and embedment in masonry or concrete (anchor bolts are not furnished). CONNECTOR PLATES Plates shall be fabricated from structural steel ASTM-A-36. Plates to be powder coated black. Hardware: A-325 zinc plated machine bolts and nuts. ROOF DECKING 2” x 6” (nominal), #1 grade, single tongue and groove with V-joint on bottom face, kiln dried southern yellow pine, maximum moisture content shall be 19% or less selected for decking. Specified lengths with all joints over supports. ROOFING Optional 29 gauge Max-Rib metal roofing, color to be selected at owner. FASCIA 2" x 8" Nominal Cedar, "D"/ Better Grade, kiln-dried, Surfaced on Four Sides ENGINEERING The manufacture shall provide stamped structural drawings by a registered engineer licensed in the state of Virginia to include structural calculations. The foundation shall be designed assuming a soil bearing capacity of 2000 psi on undisturbed ground. The Owner will consult with a local registered structural engineer if the soil bearing conditions are different than those assumed. The shelter shall be designed in accordance with the current Arlington County Standards, Uniform Statewide Building Code and International Building Code. WARRANTY The Manufacture shall warrant the picnic shelter that it will furnish materials free from manufacturing defects for a period of ten (10) years from the date of invoice with the following terms and conditions. This warranty is in effect only if the structure has been assembled and installed strictly in accordance with manufacturer's setup instructions and good construction practices, and has been subjected only to normal use and exposure. Abnormal conditions are specifically excluded from coverage under this warranty. The owner shall notify manufacturer of any defect under this warranty, and before any alteration or repair is made or attempted. The manufacturer is in no way responsible for damages caused by others, including: vandalism, fire, lightning or acts of God, corrosion caused by moisture, chemicals, air or salt spray, pollution, or infestation by rodents or other vermin. INSTALLATION AND OPERATING MANUALS The manufacturer shall furnish the purchaser with at least three sets of complete installation instructions and plans. The installation manual shall illustrate a step-by-step procedure for assembly of the entire shelter. EXPLANATION OF BASE BID AND ADD ALTERNATES The Base Bid shall include the costs to provide all plans and calculations prior to commencing the production of the shelter to allow the owner time to acquire local building permits. The purpose of the plans is solely to obtain a building permit. As with any project, there is a chance that the local governing agency may not approve the project. Add Alternate #1 shall include the provision of the shelter without delivery costs. Add Alternate #2 is the current cost for delivery to the site located at Upton Hill Regional Park, 6060 Wilson Blvd, Arlington, VA 22205 *****END OF SPECIFICATIONS***** SUPPLEMENTAL GENERAL CONDITIONS NORTHERN VIRGINIA REGIONAL PARK AUTHORITY FURNISH PICNIC SHELTER 5400 Ox Road Fairfax Station, Va. 22039 Vendor shall supply all products and services as per the project manual, attached general conditions and specifications. The owner will consider alternates to the specified Cedar Forest Picnic Shelter, provided that the Vendor submits the proposed alternate for the Owner’s review at least three days prior to the bid opening. Acceptance of an alternate picnic shelter that is an “approved equal” shall be at the sole discretion of the owner. The Owner intends to issue a written
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