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West Yorkshire Fire and Rescue Authority

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West Yorkshire Fire and Rescue Authority WEST YORKSHIRE FIRE AND RESCUE AUTHORITY MEETING TO BE HELD ON FRIDAY 18 DECEMBER 2009 AT 10.30 A.M. IN THE TRAINING AND CONFERENCE SUITE, BIRKENSHAW AGENDA 1. CHAIRMAN’S ANNOUNCEMENTS 2. ADMISSION OF THE PUBLIC The Committee is asked to consider whether, by resolution, to exclude the public from the meeting during the items of business marked with an ‘E’ reference, because of the possibility of the disclosure of exempt information. 3. URGENT ITEMS To determine whether there are any additional items of business which, by reason of special circumstances, the Chair believes should be considered at the meeting. 4. DECLARATIONS OF INTEREST To consider any Declaration of Interest in relation to any item of business on the agenda. 5. MINUTES OF THE LAST MEETING HELD ON 4 SEPTEMBER 2009 (pp 3) (Enclosed) 6. MINUTES OF THE PERSONNEL AND TRAINING COMMITTEE HELD ON (pp 8) a) 25 September 2009 b) 4 December 2009 (Enclosed) 7. MINUTES OF THE FINANCE AND RESOURCES COMMITTEE HELD ON 16 OCTOBER 2009 (pp 16) (Enclosed) 8. MINUTES OF THE AUDIT COMMITTEE (pp 23) a) 18 September 2009 b) 23 October 2009 (Enclosed) 9. MINUTES OF THE EXECUTIVE COMMITTEE (pp 31) a) 28 September 2009 b) 6 November 209 (Enclosed where available) 10. MINUTES OF THE STANDARDS COMMITTEE HELD ON 22 OCTOBER 2009 (pp 38) (Enclosed) 11. LOCAL GOVERNMENT ASSOCIATION MINUTES (pp 68) a) Safer Communities Board – 14 September 2009 and 9 November 2009 b) Fire Services Management Committee – 18 September 2009 and 23 November 2009 c) Fire Services Forum – 16 October 2009 (Enclosed) 12. MINUTES OF THE REGIONAL MANAGEMENT BOARD HELD ON 1 OCTOBER 2009 (pp 91) (Enclosed) 13. MINUTES OF THE FIRE AUTHORITIES’ REGIONAL CONTROL CENTRE LOCAL AUTHORITY CONTROLLED COMPANY (LACC) HELD ON 15 OCTOBER 2009 (pp 98) (Enclosed) 14. CHANGE IN MEMBERSHIP AND APPOINTMENTS TO COMMITTEES 2009 – 10 (pp 100) (Enclosed) 15. APPOINTMENTS TO OUTSIDE BODIES – FIRE AUTHORITIES IMPROVEMENT GROUP and METROPOLITAN FIRE AUTHORITIES COORDINATING GROUP (pp 102) (Enclosed) 16. PERFORMANCE MANAGEMENT REPORT (pp 105) (Enclosed) 17. CHANGES TO AUTHORITY’S CONSTITUTION – PUBLIC SPEAKING (pp 135) (Enclosed) 18. MEMBER CHAMPIONS a) PROTOCOL (pp 138) b) 2009 – 10 UPDATE (pp 143) (Enclosed) 19. INTEGRATED RISK MANAGEMENT PLAN - OUTCOME OF STRATEGIC REVIEWS (pp 151) (Enclosed) 20. INTEGRATED RISK MANAGEMENT PLAN – FIRE PROVISION – NORMANTON AREA (pp 189) (Enclosed) 21. NEW DIMENSION – TRANSFER OF ASSETS ( pp 201) (Enclosed) 22. COMPREHENSIVE AREA ASSESSMENT (CAA) RESULTS 2009 (pp 234 ) (Enclosed) 23. UNWANTED FIRE SIGNALS – UPDATE (pp 249) (Enclosed) 24. FIRE DEATHS AND INJURIES (pp 256) (Enclosed) 25. FIRE SAFETY ACTIVITY REPORT (pp 268) (Enclosed) WYFRA FULL 18 DECEMBER 2009 ITEM NO AUTHORITY REPORT OF: DIRECTOR OF CORPORATE RESOURCES PURPOSE OF REPORT: TO CONSIDER A REQUEST FROM THE REGIONAL CONTROL CENTRE COMPANY TO GIVE CONSENT TO A PROPOSAL BY SOUTH YORKSHIRE FIRE AND RESCUE AUTHORITY TO CHANGE ITS REPRESENTATION ON THE COMPANY BOARD FROM A COPRORATE DIRECTOR ARRANGEMENT TO REPRESENTATION BY THREE ELECTED MEMBERS RECOMMENDATION: THAT THE AUTHORITY GIVES ITS APPROVAL TO THE RCC COMPANY REQUEST PERMITTING SOUTH YORKSHIRE FIRE AND RESCUE AUTHORITY TO CHANGE FROM CORPORATE TO HUMAN DIRECTOR REPRESENTATION ON THE COMPANY BOARD LOCAL GOVERNMENT (ACCESS TO INFORMATION) ACT DETAILS EXEMPTION CATEGORY: None ACCESS CONTACT OFFICER: MG Barnes 01274 655710 BACKGROUND PAPERS OPEN TO INSPECTION: None 1 BACKGROUND 1.1 South Yorkshire Fire and Rescue Authority wish to change their representation on the RCC Company form a Corporate Director arrangement (in which the FRA itself is legally the Director but is represented by up to 3 Members) to one in which 3 elected members are each legally appointed as Directors of the Company as is the case with the appointments made by this Authority which has 4 (human) Directors. 1.2 This change requires the approval of all four FRA’s and the Company Secretary has requested that each FRA gives its approval under the Articles of Association (letter dated 15 December attached). The change will have no impact on respective voting rights and is arguably a more democratic and transparent arrangement and in the circumstances the Authority is recommended to give it approval to the change. WYFRA FULL AUTHORITY 18 DECEMBER 2009 ITEM NO REPORT OF: Director of Corporate Resources (Monitoring Officer) PURPOSE OF REPORT: To note a change in membership of the Authority which also varies the balance of political parties represented on the Authority and which requires a consequential reallocation of seats amongst two of the political groups on Authority Committees. RECOMMENDATIONS: That the Authority 1 Note the change in membership and political balance. 2 Reallocate 2 ordinary committee seats from the Labour group to the Liberal Democrat group as recommended in paragraph 1.4 of this report LOCAL GOVERNMENT (ACCESS TO INFORMATION) ACT DETAILS EXEMPTION CATEGORY: Nil ACCESS CONTACT OFFICER: M G Barnes 01274655710 BACKGROUND PAPERS OPEN TO INSPECTION: SUMMARY This report informs the Authority of a change in the identity and political group of one of the two Members nominated by Calderdale Council and explains the requirements of the Local Government and Housing Act 1989 requiring the reallocation of committee seats consequent upon the change in the political balance. 1 Background 1.1 Acting pursuant to their powers under Section 31 of the Local Government Act 1986 Calderdale Council terminated the appointment of Councillor B Smith (Labour) and appointed Councillor D O’Neill (Liberal Democrat) in his place. The termination / new appointment took effect at midnight on 2 November 2009. 1.2 The new appointment varied the political balance on the Authority by reducing the number of Labour Members from 10 to 9 and increased the number of Liberal democrats from 4 to 5. The new balance of political groups represented on the Authority (whose total membership is 22) is: Labour 9 Conservative 7 Liberal Democrat 5 In addition there is a single Member (Cllr Finnegan) who is not in a political group. 1.3 This change in political balance requires a review of the allocation of committee seats. There are 36 ordinary committee seats. The net effect of the change in the political balance is to reduce the overall Labour allocation from 17 seats to 15 and to increase the overall Liberal Democrat allocation from 7 seats to 9 seats. The Conservative Group allocation of 12 seats (including the seat they have chosen to allocate to the non Group member) is not affected. 1.4 Applying the statutory principles of allocation I calculate that a seat on the Finance and Resources Committee should transfer from Labour to the Liberal Democrats along with a seat on either the Audit Committee or the Executive Committee and the Authority is recommended to make an allocation determination accordingly. The Liberal Democrat Group should identify its appointees to the seats vacated by the Labour Group. The party groups may wish to use this opportunity to consider whether they wish to change any of their committee appointments within their overall allocations. 1.5 The Committee Chair and Vice Chair positions are not directly affected by this change in political balance. For information purposes currently they are as follows: Committee Chair Vice chair Executive Councillor D Ridgway Councillor P Booth Personnel & Training Councillor D Hollingsworth Councillor V Binney Finance & Resources Councillor P Harrand Councillor D Ginley Audit Councillor V Binney Councillor D Gray AGENDA WEST FULL AUTHORITY NO YORKSHIRE FIRE 18 DECEMBER 2009 AND RESCUE AUTHORITY REPORT OF: DIRECTOR OF CORPORATE RESOURCES PURPOSE OF REPORT: TO CONSIDER APPOINTMENTS TO OUTSIDE BODIES FOR THE YEAR 2009 / 2010 RECOMMENDATION: THAT THE AUTHORITY DETERMINES ITS APPOINTMENT OF REPRESENTATIVES TO OUTSIDE BODIES FOR THE YEAR 2009 / 2010 AND CONSIDERS THE INCLUSION OF THE ORGANISATIONS ON THE LIST OF OUTSIDE BODIES (APPOINTMENTS TO BE REVIEWED ANNUALLY) LOCAL GOVERNMENT (ACCESS TO INFORMATION) ACT DETAILS EXEMPTION CATEGORY: CONTACT OFFICER: M G BARNES - 01274 655732 BACKGROUND PAPERS OPEN TO INSPECTION: Summary The Authority makes appointments annually to outside bodies in order that it has a voice and a role in the decisions taken by those bodies which may impact, directly or indirectly, upon the work of the Authority. Member are requested to consider inclusion of the Fire Authorities Improvement Group and the Association of Metropolitan Fire Authorities on the agreed list of outside bodies. 1 BACKGROUND 1.1 Appointments to a number of outside bodies for 2009 / 2010 were confirmed at the Annual meeting of the Authority held on 19 June 2010. 1.2 Since the date of that meeting, membership of the Authority has changed (as reported elsewhere on this agenda) and notification has been received from other newly-established bodies seeking nominations. 1.3 LOCAL AUTHORITY CONTROLLED COMPANY (LACC) Councillor B Smith had been appointed substitute Director on the Yorkshire and Humberside Regional Control Centre Local Authority Controlled Company. This position has been vacant since 3 November and Members are asked to make appoint a replacement. It has been the case in this Authority that substitute Directors of the LACC are the same members as the substitute members for the Regional Management Board. For ease of administration, confirmation is therefore sought that the substitute appointment made to the LACC be the same as the substitute appointment made to the Regional Management Board (item 14 on
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