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Avl) Rfp 2016-016

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Avl) Rfp 2016-016 STATE OF NEW HAMPSHIRE DEPARTMENT OF TRANSPORTATION Automatic Vehicle Location System (AVL) RFP 2016-016 STATE OF NEW HAMPSHIRE DEPARTMENT OF TRANSPORTATION Bureau of Turnpikes Automatic Vehicle Location System (AVL) RFP 2016-016 RFP Issued January 28, 2016 State Contact John Corcoran, Administrator [email protected] Office phone: (603) 485-3806 Mobile: (603) 545-4531 Contract Type Firm Fixed Price Proposals Due 2:30 PM, March 17, 2016 Vendor Initials __________ Date __________ 1 of 143 STATE OF NEW HAMPSHIRE DEPARTMENT OF TRANSPORTATION Automatic Vehicle Location System (AVL) RFP 2016-016 Contents 1 Introduction ............................................................................................................................................... 9 1.1 Contract Award ................................................................................................................................... 9 1.1.1 Non-Exclusive Contract ................................................................................................................ 9 1.2 Contract Term ................................................................................................................................... 10 1.3 Overview of Project or High Level Statement of Work ..................................................................... 10 1.4 Order of Precedence ......................................................................................................................... 10 1.5 Subcontractors .................................................................................................................................. 11 2 Schedule of Events ................................................................................................................................... 12 3 Software, Requirements and Deliverables .............................................................................................. 12 3.1 Software ............................................................................................................................................ 12 3.2 Requirements .................................................................................................................................... 12 3.2.1 Appendix B: ................................................................................................................................ 12 3.2.2 Appendix C: ................................................................................................................................ 12 3.2.3 Appendix D: ................................................................................................................................ 12 3.2.4 Appendix E: ................................................................................................................................ 13 3.2.5 Appendix K: ................................................................................................................................ 13 3.3 Deliverables ....................................................................................................................................... 13 4 Instructions .............................................................................................................................................. 14 4.1 Proposal Submission, Deadline, and Location Instructions .............................................................. 14 4.2 Proposal Inquiries ............................................................................................................................. 15 4.2.1 Restriction of Contact With State Employees ............................................................................ 15 4.3 Alteration of RFP ............................................................................................................................... 16 4.4 RFP Addendum .................................................................................................................................. 16 4.5 Non-Collusion .................................................................................................................................... 16 4.6 Validity of Proposal ........................................................................................................................... 16 4.7 Property of the State......................................................................................................................... 16 4.8 Confidentiality of a Proposal ............................................................................................................. 16 4.9 Public Disclosure ............................................................................................................................... 16 4.10 Security ........................................................................................................................................... 17 4.11 Non-Commitment ........................................................................................................................... 17 Vendor Initials __________ Date __________ 2 of 143 STATE OF NEW HAMPSHIRE DEPARTMENT OF TRANSPORTATION Automatic Vehicle Location System (AVL) RFP 2016-016 4.12 Proposal Preparation Cost .............................................................................................................. 17 4.13 Oral Presentations/Interviews and Discussion ............................................................................... 18 4.14 Required Contract Terms and Conditions ....................................................................................... 18 4.15 Proposal Format .............................................................................................................................. 18 4.16 Proposal Organization ..................................................................................................................... 19 4.17 Proposal Content ............................................................................................................................ 19 4.17.1 Cover Page ............................................................................................................................... 19 4.17.2 Transmittal Form Letter ........................................................................................................... 19 4.17.3 Table of Contents ..................................................................................................................... 20 4.17.4 Section I: Executive Summary ................................................................................................. 20 4.17.5 Section II: Glossary of Terms and Abbreviations .................................................................... 20 4.17.6 Section III: Responses to System Requirements and Deliverables ......................................... 20 4.17.7 Section IIIA: Project Management Plan .................................................................................. 20 4.17.8 Section IV: Narrative Responses ............................................................................................. 20 4.17.9 Section V: Corporate Qualifications ........................................................................................ 20 4.17.10 Section VI: Qualifications of Key Vendor Staff ...................................................................... 20 4.17.11 Section VII: Price Proposal .................................................................................................... 21 5 Proposal Evaluation Process .................................................................................................................... 22 5.1 Scoring Proposals .............................................................................................................................. 22 5.2 Rights of the State in Evaluating Proposals....................................................................................... 22 5.3 Planned Evaluations .......................................................................................................................... 22 5.3.1 Initial Screening .......................................................................................................................... 22 5.3.2 Oral Interviews and Product Demonstrations ........................................................................... 23 5.3.3 Best and Final Offer .................................................................................................................... 23 5.3.4 Final Evaluation .......................................................................................................................... 23 5.4 Scoring Detail .................................................................................................................................... 23 5.4.1 Calculation of Technical Scores .................................................................................................. 23 5.4.2 Scoring of the Proposed AVL System (thirty-nine (39) Points) .................................................. 23 5.4.3 Scoring of Vendor’s Ability to Execute and Meet the Project Schedule (six (6) Points) ............ 24 5.4.4 Scoring of Vendor’s System Maintenance and Warranty (seven (7) Points) ............................. 24 Vendor Initials __________ Date __________ 3 of 143 STATE OF NEW HAMPSHIRE DEPARTMENT OF TRANSPORTATION Automatic Vehicle Location System (AVL) RFP 2016-016 5.4.5 Scoring of Vendor Qualification,
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