FLORIDA KEYS AQUEDUCT AUTHORITY
BOARD OF DIRECTORS’ MEETING Open to the Public
Key West Doubletree Resort 3990 South Roosevelt Blvd. Key West, Florida 33040
Wednesday, May 22, 2019
EXECUTIVE SESSION-LABOR CONTRACT NEGOTIATIONS
Closed to the Public
10:30 a.m.
REGULAR MEETING AGENDA
11:00 a.m.
INVOCATION
PLEDGE OF ALLEGIANCE
EMPLOYEE AWARDS
Karla Garcia: 15 Years of Service Lynese Mariscal: 20 Years of Service Scott Gil: 30 Years of Service
APPROVAL OF MINUTES April 24, 2019 Regular Board Meeting
ADDITIONS/DELETIONS TO AGENDA
ACCEPTANCE OF AGENDA
Note: The Board of Directors does allow time for comments from the public, who have completed sign-in cards, on any Agenda Item or any specific areas of concern. Individuals will be allotted 3 minutes to make presentation. Representatives from established groups will be allotted 5 minutes to make presentation.
FKAA Agenda – May 22, 2019 Page 2
CONSENT AGENDA ITEMS
OFFICE OF COUNSEL
1. OOC – 01. Consideration to approve payment to Bryant, Miller & Olive for professional services rendered and expenses incurred for the month of February 2019 regarding Defense of Administrative Challenge by Laudicina and others of Environmental Permit issued by Department of Environmental Protection to the Florida Keys Aqueduct Authority for Cudjoe Regional Wastewater Treatment Plant ($840.00 Monroe County)
DIVISION OF UTILITY OPERATIONS
2. DUO – 01. Consideration to approve final payment and close-out for the FKAA Project #2278-12 Tavernier Water Main Replacement to J.A. Larocco, Inc. ($92,063.01) 3. DUO – 02. Consideration to approve budget amendment for FY 2019 and award contract to CPH, Inc. for design, permitting, and bidding services of new tertiary filters at the Big Coppitt Wastewater Treatment Plant ($86,494.96) 4. DUO – 03. Consideration to approve contract with Carollo Engineers, Inc. to perform hydraulic modeling services for FKAA Project #1167-19 “Water Distribution System Model updates for Ocean Reef, Marathon, and Key West” ($59,480.00) 5. DUO – 04. Consideration to approve Cityworks Server AMS Standard Enterprise License Agreement (ELA) which includes the amendment for Work Order Basic API annual maintenance (annual cost $51,000.00) 6. DUO – 05. No objection to the abandonment of a parcel of land situated on Grassy Key in County of Monroe and State of Florida known as Lot 20, Block 53, of “Crain’s Subdivision” as shown by Plat recorded in Plat Book 1, Page 51 of the Monroe County Public Records. The FKAA has no facilities located within the area of requested abandonment
REGULAR AGENDA ITEMS
EXECUTIVE DEPARTMENT
EO – 01. Executive Director’s Report • Florida Section of American Water Works Association Drop Saver Poster Contest • Headquarters Building Structural Report • PFOA and PFOS Drinking Water Health Discussion
OFFICE OF COUNSEL
OOC – 01. General Counsel’s Report • Marchal, et al vs. FKAA and Monroe County FKAA Agenda – May 22, 2019 Page 3
DIVISION OF ADMINISTRATION
DOA – 01. Summary of Financial Information for October 2018 through April 2019
DIVISION OF UTILITY OPERATIONS
DUO – 01. Monthly status report on all current Capital Improvement Program (CIP) projects DUO – 02. Consideration to approve award of contract for FKAA Project #1152-17, Phase 111 “CR-905/Highway U.S. 1 Transmission Pipeline Crossing” to Key Honey Contracting ($1,428,936.30) DUO – 03. Consideration to approve Change No. 2 in the amount of $200,094.79 and final payment to close-out FKAA Project #4058-15, “Key Haven Utility Improvements”, to D. N. Higgins, Inc. ($745,802.93) DUO – 04. Consideration to approve the purchase of retrievable diffusers for the Cudjoe AWRF ($394,850.00) DUO – 05. Consideration to approve services from Jones Edmunds & Associates to begin implementation of Phase11of the Cityworks Computerized Maintenance System (CMMS) ($174,450.00)
BOARD OF DIRECTORS
BOD – 01. Board of Directors Discussion
MINUTES OF REGULAR MEETING
OF THE
BOARD-OF DIRECTORS
FLORIDA KEYS AQUEDUCT AUTHORITY
HELD ON
APRIL 24, 2019
FLORIDA KEYS MOSQUITO CONTROL DISTRICT 503 107™ STREET MARATHON, FLORIDA 33050
10:30 A.M.
The following MEMBERS were present:
J. Robert Dean...... Chairman Richard J. Toppino ...... Vice Chairman David C. Ritz...... Secretary/Treasurer Antoinette M. Appell...... Member Cara Higgins...... Member
Kirk C. Zuelch...... Executive Director Kerry G. Shelby...... Deputy Executive Director Kent Nelson...... Deputy Executive Director Robert T. Feldman ...... General Counsel Timothy Esquinaldo ...... Internal Auditor
A LIST OF ATTENDANCE IS RETAINED WITH THE PERMANENT RECORD OF THIS MEETING. FKAA Board Minutes April 24, 2019 Page 2
REGULAR MEETING
The Regular Meeting was called to order by Chairman Dean at 10:30 a.m.
Pam Albury presented the invocation and Chairman Dean led the Pledge of Allegiance.
EMPLOYEE AWARDS
SERVICE AWARD
Greg Gato- Operations Supervisor, Water Operations Department- 20 Years of Service
Mabel Companioni- Executive Assistant, Wastewater Department- 20 Years of Service
Kent Fegley- Field Representative, Custom Service Division- 20 Years of Service
RETIREMENT RECOGNITION
Johnny McKinight- Distribution System Operator C, Water Operations Department- 11 Years of Service
APPROVAL OF MINUTES
On motion of Mrs. Appell, seconded by Mr. Toppino, the Board unanimously approved the Minutes of a Regular Board Meeting held on March 27, 2019.
APPROVAL OF AGENDA
On motion of Mr. Toppino, seconded by Mrs. Higgins, the Board unanimously approved the Agenda as presented.
CONSENT AGENDA WATER/WASTEWATER
On motion of Mr. Ritz, seconded by Mrs. Appell, the Board approved the following items by Consent:
1. OOC - 01. Approval of payment to Allen, Norton & Blue, P.A. for professional services rendered and expenses incurred for the month of February 2019 ($82.44)
2. OOC - 02. Approval of payment to Allen, Norton & Blue, P.A. for March 2019 ($870.00) FKAA Board Minutes April 24, 2019 Page 3
3. OOC - 03. Approval of payment to Bryant, Miller & Olive for Professional Services rendered, and expenses incurred for the month of March 2019 regarding defense of declaratory judgment, Maschal vs. Florida Keys Aqueduct Authority and Monroe County ($3,060.00 Monroe County)
4. DOA - 01. Approval of a one-year contract with Sunstate Meter & Supply, Inc. for cloud integration, hosting and support for advanced metering software from Neptune Technologies ($106,620.00)
5. DOA- 02. Approval of the renewal of flood insurance policies through the National Flood Insurance Program (NFIP) through Arthur J. Gallagher for the policy period from April 27, 2019 through April 27, 2020 (estimated premium $144,715.00)
6. DUO- 01. Approval of the purchase of a 420F2 Caterpillar Backhoe ($96,646.00)
7. DUO - 02. Approval to award contract to BRIAN, Inc. for gravity sewer cleaning and inspection ofthe wastewater collection system at Sigsbee Park Annex, Naval Air Station Key West for FKAA Project #4072-17($66, 156.00)
8. DUO- 03. Approval of a budget amendment for engineering services for FY 2019 and award contract to Mathews Consulting for design and bidding of fuel storage tank upgrades at the Ramrod Booster Pump Station ($66,120.30)
9. DUO-04. Approval of the purchase of Caterpillar Compact Wheel Loader under the Florida Sheriffs Association Contract Bid #FSA18-VEH16.0, Specification #32 (estimated $58,429.00)
10. DUO - 05. Approval of the final payment to Key Honey Contracting, LLC for FKAA Project # 4067-16 for the Cudjoe Regional Wastewater Middle Torch Low-Press Sewer System Installation ($50,382.38)
11. DUO - 06. Approval of the payment of a claim to the City of Key West for damages incurred after distribution main break in November 2017 ($44,049.76)
12. DUO -07. Approval of the professional services contract to Jones Edmonds for the configuration of the FKAA's Cross Connection Control Program into Cityworks ($43,700.00)
13. DUO - 08. Approval of the purchase of a 32,000 lb. Trailer Tug ($37,385.00)
14. DUO - 09. Approval of the final payment to Key Honey Contracting, LLC for the FKAA Project# 4068-17 No Name Key LPSS Installation ($41 ,409.37)
15. DUO - 10. Approval of the five (5) professional engineering consulting firms to perform water and wastewater hydraulic modeling services, as needed, on capital projects and evaluations throughout the FKAA service area in response to FKAA-RFQ-0001-19 FKAA Board Minutes April 24, 2019 Page4
16. DUO - 11. Approval of the No Objection to the abandonment of a twelve foot wide easement in a portion of Lot 10, Block 1, Harbor Course Section Two, Ocean Reef Plat No. 13, and six foot wide easement in a portion of the south half of Lot 9, Block 1, Harbor Course Section Two, Ocean Reef Plat No. 13, according to the Plat thereof as recorded in Plat Book 7, page 5 of the Public Records of Monroe County, Florida. The FKAA has no facilities located within the area of requested abandonment REGULAR AGENDA ITEMS
Mr. Michael Futterman from Marcum LLP addressed the Board and reviewed the 2017/2018 Comprehensive Annual Financial Report (CAFR). Mr. Futterman stated it was a clean Audit and complimented staff for their work. Mr. Futterman advised that the Florida Keys Aqueduct Authority received The Certificate of Achievement for Excellence in Financial Reporting and the Prestigious Budget Award.
Mr. Zuelch thanked Mr. Futterman and his staff for their professionalism year after year.
EXECUTIVE DEPARTMENT
EO-01. EXECUTIVE DIRECTOR'S REPORT
The Board accepted the Executive Director's Report with additional comments as presented.
Islamorada Founders Park-Pedestrian Overpass
Mr. Zuelch updated the Board on the Florida Department of Transportation (FDOT) planned construction of a pedestrian overpass at Founders Park in Islamorada. Mr. Zuelch explained that the design placed the foundation directly on our 18-inch water transmission line. Mr. Zuelch advised that a conference call was held with FDOT and that the Authority's recommendation would be to relocate the project or compensate the Authority for the costs of relocation. He further explained that initially FDOT staff denied the Authority's request but after appealing to District Secretary Wolfe it was agreed to perform the relocation at FDOT expense.
Community Events
Mr. Zuelch reported that the Authority's staff participates in numerous community events throughout the year. Mr. Zuelch explained he thought it would be informative to provide the Board an example of the kind of events we participate in during a normal month, giving examples that staff has participated in since the last Board Meeting in March.
• Ocean Fest Key West • Bay Jam - Islamorada • Poinciana Career Day • Stanley Switlik Career Day FKAA Board Minutes April 24, 2019 Page 5
• Presentation - Older Americans Advisory
OFFICE OF COUNSEL
OOC-01. GENERAL COUNSEL'S REPORT
Marchal, et al vs. Florida Keys Aqueduct Authority (FKAA) and Monroe County Update
Mr. Feldman reported that a complaint for Declaratory Judgment and For Writ of Mandamus was filed on February 28, 2019. He added that the Defendants were served on March 18, 2019.
Mr. Feldman presented a timeline to the Board:
• An Order of Disqualification from Circuit Judge, Timothy J. Koenig was filed on March 4, 2019 • An Order of Disqualification from Circuit Judge, Bonnie J. Helms was filed on March 19, 2019 • Notice of Filing Proof of Service was filed on 4/11/2019
Meeting compensation opinion for Board Members
Mr. Feldman reported that at the March 27, 2019 regular meeting the Board directed him to provide guidance on how the Authority's Board Members should be compensated for attending regular, special, emergency, committee, and workshop meetings.
Mr. Feldman presented his opinion to the Board:
Chapter 76-441 of the Florida Statutes as amended establishes Florida Keys Aqueduct Authority's special Enabling Legislation which: provides its primary purpose, function and boundaries; defines the duties and responsibilities of its Board of Directors; defines its administration powers including financial responsibility; defines its ability to charge rates, fees and enter into contracts; and defines its bonding and debt acquisition powers. Section 6 of the Enabling Legislation states that "each Board Member will receive a fee, i.e., compensation per meeting not to exceed three (3) meetings per month In addition, each Board Member shall receive reasonable expenses that do not exceed the amounts provided by law for state and county officials in Chapter 112, Florida Statutes. The compensation amount for members of the Board shall be adjusted annually based upon the National Price Index. The Board' s compensation per meeting is $465.00 for the calendar year of 2019.
• A meeting must be advertised in a newspaper of general circulation in conformity with Government-In-The-Sunshine Law, as per Florida Statue 119. • All Board Members that attend a meeting (regular, special, emergency, committee and workshop) should receive compensation for the meeting. FKAA Board Minutes April 24, 2019 Page6
• If two or more separate meetings are noticed under one advertisement and held on the same day, each attending Board Member shall be compensated as one meeting. • Non-Committee Members attending Committee Meetings should be compensated.
OOC-02. APPROVAL OF PAYMENT TO BRYANT, MILLER & OLIVE FOR PROFESSIONAL SERVICES RENDERED AND EXPENSES INCURRED FOR THE MONTH OF JANUARY 2019 REGARDING AMENDMENT OF SPECIAL ACTS ($4,410.00)
On recommendation of Mr. Feldman and motion of Mrs. Higgins, seconded by Mr. Toppino, the Board approved a payment to Bryant, Miller & Olive for professional services rendered and expenses incurred for the month of January 2019 regarding Amendment of Special Acts in the amount of $4,410.00.
DIVISION OF ADMINISTRATION
DOA-01. SUMMARY FINANCIAL INFORMATION OCTOBER 2018 THROUGH MARCH 2019
Mr. Shelby reported that at the midway point of the fiscal year we are exceeding budget in revenue and are seeing volume increases. Mr. Shelby advised that $11 million has been expended on capital projects in this first 6 months and maintaining an unencumbered cash balance of $11.5 million.
DOA-02. DISCUSSION OF THE FISCAL YEAR 2020 BUDGET AND FINANCIAL PLAN
Mr. Shelby gave an informational presentation on the fiscal year 2020 Budget and Financial Plan. Mr. Shelby explained the purpose of the presentation is to discuss the current status of the budget and have the Board give comments and direction.
Mr. Toppino asked if the increase in consumption is within our wellfield requirements. Mr. Nelson advised yes, adding that with the average daily demand we have plenty of capacity in our wellfield at the moment.
Chairman Dean inquired when the Public Hearings would be held. Mr. Shelby advised that the three (3) Public Hearings are scheduled for June, July and August and will be held in all three (3) areas of the Keys. Chairman Dean advised that a Budget Workshop should be held prior to the Public Hearings to keep the Board informed. Mr. Shelby agreed and advised a Workshop will be scheduled.
DOA-03. APPROVAL OF A RESOLUTION AUTHORIZING THE ISSUANCE OF SERIES 2019A WATER REVENUE BONDS AND AGREEMENTS RELATED THERETO IN {NOT TO EXCEED $50,000,000) TO FINANCE WATER CAPITAL IMPROVEMENT PROJECTS FKAA Board Minutes April 24, 2019 Page 7
On recommendation of Mr. Shelby and motion of Mr. Ritz, seconded by Mrs. Appell, the Board approved a resolution authorizing the issuance of Series 2019A Water Revenue Bonds and agreements related thereto in not to exceed $50,000,000 to finance water capital improvement projects.
Mr. Toby Wagner from Southeastern Investment Securities, Inc. and Grace Dunlap from Bryant, Miller & Olive, P.A. presented key highlights of the resolution authorizing the 30 year issuance of Series 2019A Water Revenue Bonds and agreements related to the $50 million bond to finance water capital improvement projects.
Mrs. Higgins asked if the $50 million bond issuance would fund the Stock Island Reverse Osmosis Plant. Mr. Shelby advised it would not.
DOA-04. APPROVAL OF A WATER RATE INCREASE OF 3% EFFECTIVE OCTOBER 1, 2019 TO PROVIDE SUFFICIENT FUNDING TO SERVICE THE DEBT REPAYMENT FOR THE 2019A WATER REVENUE BONDS
On recommendation of Mr. Shelby and motion of Mr. Ritz, seconded by Mrs. Higgins, the Board approved a water rate increase of 3% effective October 1, 2019 to provide sufficient funding to service the debt repayment for the 2019A Water Revenue Bonds.
Mr. Shelby advised that the three (3) Public Hearings that are required by the Legislation were held throughout the Keys (Tavernier, Marathon, and Key West) on Tuesday, April 23, 2019 with no one in attendance from the public.
DIVISION OF UTILITY OPERATIONS
DUO-01. MONTHLY STATUS REPORT ON ALL CURRENT CAPITAL IMPROVEMENT PROGRAM (CIP) PROJECTS
Mr. Nelson presented key project highlights as follows:
- Sombrero Road Distribution Replacement: 15% completion with notice to proceed issued - C-905 Transmission Replacement: 80% project completion - Breezy Pines Distribution Upgrades: 90% project completion with ongoing distribution line installation - Trumbo Tank/Pump Station Replacement: 25% project completion with demolition of existing tank and stabilization of tank foundation
DUO-02. APPROVAL OF THE SELECTION OF HACH AS THE QUALIFIED FIRM TO PROVIDE SOFTWARE DEVELOPMENT SERVICES FOR WATER INFORMATION DATA MANAGEMENT AND CONTRACT FOR SERVICES ($100,408.00) J:JS._AA Board Minutes April 24, 2019 Page 8
On recommendation of Mr. Nelson and motion of Mr. Toppino, seconded by Mrs. Appell, the Board approved selection of Hach as the qualified firm to provide software development services for water information data management and contract for services in the amount of $100,408.00.
Mrs. Higgins inquired what the previous year expenditure amount was. Mr. Nelson advised he would find out that amount and bring back to the Board.
DUO-03. APPROVAL OF THE THREE (3) MOST QUALIFIED FIRMS FOR CATHODIC PROTECTION SYSTEM PROFESSIONAL SERVICES, AND TO AWARD FKAA PROJECT #706518AC, "PROFESSIONAL SERVICES FOR REPAIR AND IMPROVEMENT OF WATER TRANSMISSION MAIN CATHODIC PROTECTION
On recommendation of Mr. Nelson and motion of Mr. Ritz, seconded by Mrs. Higgins, the Board approved the three (3) most qualified firms for Cathodic Protection System Professional Services, and to award FKAA Project #7065 l 8AC, "Professional Services for Repair and Improvement of Water Transmission Main Cathodic Protection Systems", to the highest ranked firm, Southern Cathodic Protection in the negotiated amount not to exceed $225,920.00.
DUO-04. APPROVAL OF CHANGE ORDER NO. 01 FOR FKAA PROJECT# 407-18 WASTEWATER CONTINUING CONSTRUCTION SERVICES CONTRACT ($334,180.00)
On recommendation of Mr. Nelson and motion of Mrs. Appell, seconded by Mr. Toppino, the Board approved Change Order No. 01 for FKAA Project# 407-18 Wastewater Continuing Construction Services Contract in the amount of $334,180.00.
DUO-OS.APPROVAL OF THE PURCHASE OF A RTX750 TRACTOR WITH ROCK WHEEL ATTACHMENT AND A SLIDING OFFSET FROM VERMEER SOUTHEAST ($128,551.00)
On recommendation of Mr. Nelson and motion of Mr. Ritz, seconded by Mrs. Higgins, the Board approved t the purchase of a RTX750 tractor with rock wheel attachment and a sliding offset from Vermeer Southeast in the amount of$128,551.00.
DUO-06. APPROVAL OF THE AWARD OF IFB-0007-19 FOR THE PURCHASE OF PIPE, VALVES, MJ FITTINGS AND ASSOCIATED PARTS TO FERGUSON WATERWORKS, INC. FOR WATER CONSTRUCTION ACTIVITIES RELATED TO THE COLLEGE ROAD, STOCK ISLAND- PROJECT #2328-17 (NOT TO EXCEED $118,989.00)
On recommendation of Mr. Nelson and motion of Mrs. Appell, seconded by Mrs. Higgins, the Board approved the award of IFB-0007-19 for the purchase of pipe, valves, MJ fittings and associated parts to Ferguson Waterworks, Inc. for water construction activities related to the College Road, Stock Island- Project #2328-17 not to exceed $118,989.00. FKAA Board Minutes April 24, 2019 Page 9
DUO-07. CONSIDERATION TO APPROVE THE PURCHASE OF RETRIEVABLE DIFFUSERS FOR THE CUDJOE A WRF ($394,850.00) WAS POSTPONED
This item was postponed by the Board and requested staff bring back more information regarding Item DUO-07.
DUO-08. APPROVAL OF THE AWARD OF BID FOR FKAA PROJECT #7031-18 FLORIDA CITY ROOFS REPLACEMENT TO A-1 PROPERTY SERVICES ($253,549.12)
On recommendation of Mr. Nelson and motion of Mr. Ritz, seconded by Mrs. Higgins, the Board approved award of bid for FKAA Project #7031-18 Florida City roofs replacement to A-1 Property Services in the amount of $253,549.12.
Chairman Dean asked if the roof repair was due to damage from Hurricane Irma. Mr. Nelson advised yes.
DUO-09. APPROVAL OF THE BUDGET AMENDMENT OF $347,050.00 AND AWARD CONTRACT TO CHARLEY TOPPINO & SONS, INC. FOR THE INSTALLATION OF ANTENNA TOWER MONOPOLES AND WATER METER READING GATEWAYS FOR PROJECT #2337-17 (NOT TO EXCEED $497,050.00)
Mr. Toppino declared a conflict of interest and abstained from the vote on Item DUO-09
On recommendation of Mr. Nelson and motion of Mr. Ritz, seconded by Mrs. Appell, the Board approved budget amendment of $347,050.00 and award contract to Charley Toppino & Sons, Inc. for the installation of antenna tower monopoles and water meter reading gateways for Project #2337-17 not to exceed $497,050.00.
BOARD OF DIRECTORS
BOD-01. AUDIT REPORTS AND THE CAFR (COMPREHENSIVE ANNUAL FINANCIAL REPORT) FOR THE PERIOD FROM OCTOBER 1, 2017 TO SEPTEMBER 30, 2018
On recommendation of Mr. Esquinaldo and motion of Mrs. Higgins, seconded by Mr. Toppino, the Board approved the Audit Reports and the CAFR (Comprehensive Annual Financial Report) for the period from October 1, 2017 to September 30, 2018.
BOD-02. BOARD DISCUSSION
Chairman Dean acknowledged Mr. George Neugent in the audience and thanked him for his public service and for attending today' s meeting. FKAA Board Minutes April 24, 2019 Page 10
ADJOURNMENT
With there being no further business, the meeting was adjourned at 11 :36 a.m.
*********************************************** FLORIDA KEYS AQUEDUCT AUTHORITY
By: ------]. Robert Dean, Chairman Attest:
David C. Ritz, Secretary/Treasurer F~A B9ard Minutes April 24, 2019 Page 11
ATTENDANCE
BOARD MEMBERS
J. Robert Dean Richard J. Toppino David C. Ritz Antoinette M. Appell Cara Higgins
FKAA STAFF
Kirk C. Zuelch Johnny McKnight Kerry G. Shelby Maghan Barber Kent Nelson Randy Acevedo Robert T. Feldman Brent Cranney Timothy Esquinaldo Jay Miller Pam Albury Greg Gato Julie Cheon
MEMBERS OF THE PUBLIC
Grace Dunlap Toby Wagner Jason Page Beth Waters Michael Futterman Michael Hole Buddy Pinder Cindy McKnight George Neugent BOARD OF DIRECTORS, FLORIDA KEYS AQUEDUCT AUTHORITY AGENDA ITEM SUMMARY
AGENDA ITEM: OOC- O/ TAB: I CONSENT: (]] REGULAR: 0
DIVISION: OFFICE OF COUNSEL MEETING DATE: _M~ay._2_2-'--,_20_1_9 ____ _
AGENDA TITLE: Consideration to Approve Payment to Bryant, Miller & Olive for Professional Services Rendered and Expenses Incurred for the month of April 2019. Regarding Defense of Administrative Challenge by Laudicina and others of Environmental Permit issued by Department of Environmental Protection to the Florida Keys Aqueduct Authority for Cudjoe Regional Wastewater Treatment Plant. ($840.00 Monroe County)
ITEM BACKGROUND: This law firm, under primary consultation of Frederick J. Springer, is representing the Authority in the defense of the administrative challenge by Laudicina and others of environmental permits issued by the Florida Department of Environmental Protection to the Florida Keys Aqueduct Authority. The cost of these legal services will be reimbursed to the Authority by Monroe County as part of the Cudjoe Regional Wastewater System Project. PREVIOUS RELEVANT ACTION BY FKAA BOARD OF DIRECTORS:
STAFF RECOMMENDATION (MOTION): The Board of Directors approve payment to Bryant, Miller & Olive for professional services rendered and expenses incurred for the month of April 2019 regarding defense of the administrative challenge by Laudicina and others of environmental permits issued by the Florida Department of Environmental Protection to the Florida Keys Aqueduct Authority in the amount of $840.00.
SUPPLEMENTAL INFORMATION:
DOCUMENTATION: Included: To-Follow: D Not Required: • Cost to FKAA: $ BUDGETED: YesD No • Cost to Others: $ 840.00 Total Cost: $ -----840.00
DEPARTMENT: y:N~ R APPROVAL:
DEPARTMENT DIRECTOR APPROVAL: ___, ~"+-"'· '-"--=-~ ---'--1/--+~~~...... _~------
General Counsel: {J;2[ f' Executive Director:+-=-"'i5--~
BOARD ACTION:
Approved: • Tabled: D Disapproved: • Recommendation Revised: •
Comments:------Date: ______Recording Clerk: ______Brxant - M1ller ------Olive
Florida Keys Aqueduct Authority Invoice Date: May 8, 2019 Robert T. Feldman, General Counsel Invoice No. 69411 1100 Kennedy Drive Client No. 25047.017 Key West, Florida 33040
For professional services rendered in connection with the defense of administrative challenge by Laudicina and others of environmental permit issue by Department of Environmental Protection to Florida Keys Aqueduct Authority for Cudjoe Regional Wastewater Treatment Plant
Statement of Legal Services
Hours 04/16/2019 FJS Exchange correspondence with J. Edelstein and C. Balkany 0.80 regarding joint motion to re-open matters now abated at DEP and to dismiss them with prejudice; review settlement agreements entered in the two matters (individual petitioners and HOA petitioners) 04/18/2019 FJS Exchange correspondence with C. Balkany 0.30 04/24/2019 FJS Recieve and review correspondence from K. Nelson regarding well 0.30 data requested by C. Balkany 04/30/2019 FJS Telephone conferences with C. Balkany and K. Nelson; prepare 1.40 correspondence to K. Nelson; review well data provided by FKAA Current Services 2.80 $840.00 Recapitulation Timekeeper Hours Rate Total Frederick J. Springer 2.80 $300.00 $840.00 .
Payments 04/01/2019 Payment Check 62976 Invoice 68981 120.00 120.00
Total Current Work $840.00
Previous Balance Due $0.00 Balance Due $840.00 Invoice Date: May 08, 2019 Florida Keys Aqueduct Authority Invoice No. 69411 Client No. 25047.017
Please Reference Client Number On Checks And Wire Transfers
Mail Checks to: 101 North Monroe Street, Suite 900 Tallahassee, FL 32301 850-222-8611 FEIN 59-1315801
Send wire transfers to Capital City Bank, ABA #063100688 for credit to Bryant Miller Olive, Account #2132834901 Thank you for your business
Page: 2 BOARD OF DIRECTORS, FLORIDA KEYS AQUEDUCT AUTHORITY AGENDA ITEM SUMMARY
AGENDA ITEM DUO -0{ CONSENT ~ REGULAR 0
MEETING DATE: May 22, 2019 DIVISION: Utility Operations
AGENDA TITLE: Consideration to approve final payment and close-out for the FKAA Project #2278-12 Tavernier Water Main Replacement to J.A. Larocco, Inc. in the amount of $92,063.01.
ITEM BACKGROUND: • This project included the general construction of approximately 13,780 linear feet of 6" and 4" diameter C- 900 PVC distribution main piping. The location of the work was in Atlantic and Sunset Acres Subdivisions, in Tavernier, Florida. • Notice of Award was issued to J. A. LaRocco Enterprises, Inc. in the amount of $1,570,440.38 on February 14, 2018.
PREVIOUS RELEVANT ACTION BY FKAA BOARD OF DIRECTORS: 1) On September 26, 2018, Board approved Change Order No. 1 to provide for complete full road width overlay on all roads impacted by construction. 2) On January 31, 2018, Board approved award of Project #2278-12 Tavernier Water Main Replacement to J.A. LaRocco Enterprises, Inc.
STAFF RECOMMENDATION (MOTION): Consideration to approve final payment and close-out for the FKAA Project #2278-12 Tavernier Water Main Replacement to J.A. Larocco, Inc. in the amount of $92,063.01.
SUPPLEMENTAL INFORMATION: • See attached.
DOCUMENTATION: Included:@ To Follow: D Not Required: D
Cost to FKAA: $ 92,063.01 BUDGETED: Yes []J No 0 Cost to Others: $ ------Total Cost: $ ---~--92,063.01
DEPARTMENT: Engineering DEPARTMENT DIRECTOR APPROVAL: ------t-llt/1\-- ~ -c~.
General Counsel: t (~ BOARD ACTION:
Approved: Tabled: Disapproved: Recommendation Revised:
Comments:------
Date: ______Recording Clerk: ______, I • ,~f'. . Li ; - • .. 'i
2018-TS-08}, Name of Prc,fect 12/25'20181 3125120191 FKAA,Project Number ,2278-12
Contract bed amount
Change orders 354 337 so
lncrease/dea'ease amount
AdJusted contract 1,924,7TT 8-8
Total work to date plus matenal stored
per attached sheet 1._64\260 00
Less reta1nage
Subtotal 1,641 ,260 00 I RNMwedBy less prevtOUS payments 1,7-19 196 99
To I due th estimate IZ013.01 I G732 CMa (formerly G702 CMa) APPLICATION and CERTIFICATE for PAYMENT
To: FKAA Project: Tavernier Subdivisions Application No: 2018-TS-08 Distribution to: 1100 Kennedy Drive Atlantic and Sunset Acres App. Date: April 8, 2019 0 OWNER Key West, FL 33040 Water Main Replacement 0 CONSTRUCTION MGR. Period to: • ARCHITECT From: J.A. LaRocco Enterprises Inc 0 CONTRACTOR 101075 Overseas Hwy Project No: 2278-12 0 OTHER Key Largo, FL 33037 Contract Date: April 4, 2018
Contract For: Project #2278-12 Construction Manager: Stephanie Bruno Architect: Jolynn Reynolds APPLICATION FOR PAYMENT The undersigned Contractor certifies that to the best of the Contractor's knowledge, infonnation and belief the Work covered by this Application for Payment has been completed Application is made for payment, as shown below, in connection with the Contract. in accordance with the Contract Documents, that all amounts have been paid by the Continuation Sheet. G703, is attached. Contractor for Work for which previous Certificates for Payment were issued and payments 1. ORIGINAL CONTRACT SUM 1,570,440.381 received from the Owner, and that current payment shown herein is now due.
2. Net Change By Change Orders 354,337.501 CONTRACTOR: J.A. LaRocco Enterprises Inc 3. CONTRACT SUM TO DATE 1,924,777.88! By: Date: ~ ~ Apdl8 2019 4. TOTAL COMPLETED AND STORED TO DATE 1,841,260.ool BrianCo~over 5. RETAINAGE: State of: Florida County of: Monroe Subscribed and sworn before me this 8th day of __ A_p_ri_i 20_1_9_ a. 05% of Completed Work o.ool ___ Brian K Conover personally appeared before me, the undersigned notary public, and b. of Stored Material 0.00 provided satisfactory evidence of identification to be the person who signed this document in TOTAL RETAINAGE ------0-_0- 0""'1 my presence and swore or affinned to me that the conte~_docu~iftlll"flR1d accurate to the best of his/her kna,'edge and belief. jjW'°',·A'"ff\" Cornm\s1IOnt 00185615 6. TOTAL EARNED LESS RETAINAGE 1,841.2so.ool s • .• ~14,2022 ::======::Notary PubRe; - MrJo.11a..llli, Notary 7. LESS PREVIOUS CERTIFICATES FOR PAYMENT 1 749 196 99 ~mn ::=:==::::•=::::·==·::::I CERTIFtCATE FOR PAYMENT l~,, ' 8. CURRENT PAYMENT DUE 92,063.011 In accordance witWthe Contract Documents, based on on-site observations and the data comprising this application, the Construction Manager and Architect certify to the Owner that 9. BALANCE TO FINISH, INCLUDING RETAINAGE 83 517 88 , · I to the best of their knowledge, infonnation and belief the Work has progressed as indicated, the quality of the Work is in accordance with the Contract Documents, and the Contractor is entitled to payment of the AMOUNT CERTIFIED.
CHANGE ORDER SUMMARY ADDITIONS DEDUCTIONS AMOUNT CERTIFIED Total changes approved in 354,337.50 0. 00 CONSTRUCTION MANAGER: previous months by Owner By: Total approval this Month 0.00 0.00 ------Date: ------TOTALS 354,337.50 0.00 NET CHANGES bv Change Order 354,337.50 ARCHITECT: By: ------Date: This Certificate is not negotiable. The AMOUNT CERTIFIED is payable only to the Contractor named herein. Issuance, payment and acceptance of payment are without
C.A IIJ"I YC\u s u :1 ., er J• ,... ! J ,, n prin co roo An O.'ICJna assurM t'lal cnanges wi .,o,be ooscurP!:I ,., rnav occur 1,tic11oocumenr re rep11)du0t"C TORGO SOFTWARE www.Tcrll()Software.oom 01996-2014 ALL RIGHTS RESERVED G703 UNIT PRICING PROJECT: Tavemler Subdivisions J.A. laRocco Enterprises Inc Page 1 of3
Document G702, APPLICATION AND CERTIFICATE FOR PAYMENT, containing Application No: 2016-TS-08 Contractor's signed Certification is attached. App. Date: April 8, 2019
Use Column I on Contracts where variable retainage for line items may apply. Period to: Project No: 2278-12
A B C D E F G H I Item Description of Work Schedule Work Completed Unit Cost Materials Total Completed % Balance Retainage # of From Previous This Stored & Used UnitType and Stored to Finish : Values Apptication(s) Period Prior + Current To Date
Mobilization 25,000.00 Amt 25,000.00 25,000.0( 0.00 0.00 25,00O.0C 0.00 3 100.00 0.00 ' ea Qty 1.00 1.00 0.00 0.00 1.00 0.00 Bonds and Insurance 25,000.00 Amt 25,000.00 25,000.00 0.00 25,OOO.0C 0.00 4 100.00 0.00 ea Qty 1.00 1.00 0.00 1.00 0.00 Maintenance of Traffic 25,000.00 Amt 25,000.00 25,000.00 0.00 25,000.00 0.00 5 100.00 0.00 ea Qty 1.00 1.00 0.00 1.00 0.00 As-bullls 20,000.00 Amt 20,000.00 20,000.00 0.00 20,000.00 0.00 6 100.00 0.00 ea Qty 1.00 1.00 0.00 1.00 0.00 ~Inch C-9OO PVC Pipe 42.00 Amt 328,230.00 323,988.0( 0.00 323.,988.0C 4,242.00 7 98.71 0.00 If Qty 7,815.00 7,714.00 0.00 7,714.00 101.00 6-lnch C-900 PVC Pipe 46.00 Amt 270,940.00 268,732.OC 0.00 268,732.00 2,208.00 8 99.19 0.00 If Qty 5,890.00 5,642.0C 0.00 5,842.00 48.00 !+Inch Gate Valve and Box 1,200.00 Amt 22,8OO.0C 22,800.00 0.00 22,800.00 0.00 9 100.00 0.00 ea Qty 19.00 19.00 0.00 19.00 0.00 6-lnch Gate Valve and Box 1,600.00 Amt 27,200.00 28,800.00 0.00 28,800.0C ·1,6OO.0C 10 105.88 0.00 ea Qty 17.00 18.00 0.00 18.00 -1 .00 4"-6'' 11 1/4 Bend 500.00 Amt 2,000.00 2,000.00 0.00 2,000.00 0.00 11 100.00 0.00 ea Qty 4.00 4.00 0.00 4.00 0.00 14~--6"22 1/2 Bend 500.00 Amt 1,00O.OCJ 3,O00.0C: 0.00 3,000.00 -2,OOO.0C 12 300.00 0.00 ea Qty 2.00 6.00 0.00 6.00 -4.00 4h-6'' 45 degree berid 500.00 Amt 9,500.00 7,000.00 0.00 7,000.00 2,500.00 13 73.68 0.00 ea Qty 19.00 14.00 0.00 14.00 5.00 6'' x 4" 45 degree reducer 450.00 Amt 4,050.00 4,050.00 0 .00 4,050.QO 0.00 14 100.00 O.QO ea Qty 9.00 9.00 0.00 9.00 0.00
A"'Line Item Number B-Brief Item Description C=Total Value of Item D:=Total of D and!= From Previous Appllcatlon(s) (If Any) E=Ta~I Work Completed FOl This Application F=Matelials Purchased and Stored for Project G=Tolal of All Work Completes! and Materials Stored for Project H=Remalnlng Balance of Amount to Finish l=Amo.unt Withheld from G
TORGOSOF!WARE WWW:T9f'90Sol!ware.cam01898-2014 ALL RIGHTSRf.SERVED G703 UNIT PRICING PROJECT: Tavernier Subdivisions J.A. LaRocco Enterprises lhc Page 2 of3 Document G702, APPLICATION ANO CERTIFICATE FOR PAYMENT, containing ApplicaUon No: 2018-TS--08 Contractor's signed Certification is attached. App. Date: April 8, 2019
Use Column I on Contracts where variable retaioage for line items may apply. Period to: Project No: 2278-12
A B C D E F G H I Item Description of Work Schedule Wolk Comoleted Materials Total Completed % Balance Retainage Unit Cost # of From Previous This Stored & Used and Stored to Finish UnitType Values Appllcation(s) Period Prior+ Current To Date
14•-6"Tee 500.00 Amt 8,000.00 8,500.0C 0.00 8,500.0C -500.00 15 106.25 0.00 ea Qty 16.00 17.00 0.00 17.00 -1 .00 2"-6" Cap 300.00 Amt 1,800.00 1,800.00 0.00 1,800.00 0,00 16 100.00 0.00 ea Qty 6.00 6.00 0.00 6.00 0.00 6"x6" Cross 1,300.00 Amt 1,300.00 1,300.00 0.00 1,300.00 0.00 17 100.00 0.00 ea Qtv 1.00 1.00 0.00 1.00 0,00 2,500.00 Amt 2,500.00 2,500.00 0.00 2,500.00 0.00 6'' x 4" Tapping Sl~ve and" 100.00 0.00 18 Valve ea- Qty 1.00 1.00 0.00 1.00 0.00 6" x 6" Tapping Sleeve and 2,800.00 Amt 16,800.00 14,000.0C 0.00 14,000.0C 2,800.00 19 83.33 0.00 Valve ea Qty 6.00 5.00 0.00 5.00 1.00 1" Single Water Service - 950.00 Amt 178,550.00 186,200.0C 0.00 186,200.0C -6,650.00 20 103.70 0.00 Type D ea Qty 189.00 196.00 0.00 196.00 ~7.00 1" Single Water Servlce - 950.00 Amt 1,900.00 1,900.00 0.00 1,900.00 0.00 21 100.00 0.00 Type F (Inclusive) ea Qty 2.00 2.00 0.00 2.00 0.00 1" Double Water Service- 1,000.00 Amt 22,000.00 24,000.0C 0.00 24,000.0C -2,000.0G 22 109.09 0.00 !Type E ea Qty 22.00 24.00 0.00 24.00 -2.00 2" Wat.er Service - 3 meter 2,000.00 Amt 2,000.0C 2,000.00 0.00 2,000.00 0.00 23 100.00 0.00 bank ea Qtv 1.00 1.00 0.00 1.00 0.00 Flush-out Assemblies 1,500.00 Amt 15,000.00 13,500.00 0.00 13,500.00 1,500.00 24 90.00 0.00 ea Qty 10.00 9.00 0.00 9.00 1.00 Full Pavement Restoration 27.50 Amt 376,887.50 411,812.50 0.00 411,812.50 -34,925.00 25 109.27 0.00 If Qtv 13,705.00 14,975.00 0.00 14,975.00 ~1,270.00 Customer Service Trench 20.00 Amt 47,200.00 5,040.0C 0.00 5,040.00 42,160.00 26 10.68 0.00 Restoration If . Qty 2,360.00 252.00 0.00 252.00 2,108.00
A=Line Item Number B=Bnef Item Description C=Total Value of ltem D=Total of D and E From Previous Applicalion(s) (If Ally) E=Total Work Completed For This Application F=Material$ Purchased and Stored for Project G=Total of Al\ Work Completed and Materials Stored for Project H=Remalnlng Balance of Amount to Finish l=AmOllnt Withheld from G
TORGO SOFTWARE vnwi.Totl)OSollwa1uom 0 1996--2014 All RIGKTS REsalVEO G703 UNIT PRICING PROJECT: Tavernier Subdivisions J.A LaRocco Enterprises Inc Page3 of3
Document G702, APPLICATION AND CERTIFICATE FOR PAYMENT, containing Application No: 2018-TS-0B Contractor's signed Certificationis attached. App. Date: Apdl 8, 2019 Use Column I on Contracts where variable retainage for line items may apply. Period to: Project No: 2278-12 A B C D E F G H I Item Description ofl(olork Schedule Unit Cost Work Comoleted Materials Total Completed % Balance Retainage # of From Previous Unit Type This Stored & Used and Stored to Finish : Values Application(s) Period Prior + Current To Date
Hydrants 7,000.00 Amt 27 56,000.00 56,000.0C 0.00 56,000.00 0.00 Qty 100.00 0.00 ea 8.00 a-.oo 0.00 8.00 0.00 5% Contingency Allowance 74,782.88 Amt 74,782.88 28 0.00 0.00 0,00 74,782.88 0.00 0.00 ea Qty 1.00 0.00 0.00 0.00 1.00 FOOT Storm Inlet • 500.00 Amt 29 4,000.0C: 3,000.00 0.00 3,000.00 1,000.00 Protection 75.00 0.00 ea Qty 8.00 6.00 0.00 6.00 2.00 Change order#1 - Full 3.54,337.50 Amt 354,337.50 30 354,337.50 0.00 354,337.50 0.00 Overlay 100.00 0.00 ea Qty 1.00 1.00 0.00 1.00 0.00
A"'Line Item Number B=Brief Item Description C=Totaf Value of Item OcTotal of D and E From Previous Applicalion(s) (If Any) E=Total Work Compreted For This Appllcalion F=Materlals Purchased and Slo(ed for Project G=Total of All Work Completed and Materials Stored for Project H=Remaining Balance of Amount to Finish !=Amount Withheld from G
TORGO S0F1WAR.E www;Torgo$oftware.~ 01996-201• All RJGHTSRESERVED J. Robert Deen Chairman Florida Keys " District 3 fa Richard J. Toppino Aqueduct Authority Vice-Chairmen 1100 Kennedy Drive District 2 Key West, Florida 33040 Telephone (305} 296-2454 David C. Ritz www.lkaa.com Secretary/Treasurer District 5
Antoinette M. Appell District4
Cara Higgins Dlstrtct 1
Kiri! C. Zuelch Executive Director CERTIFICATE OF COMPLETION
_Tavernier Subdivisions Water Main Replacement_
CONTRACTOR'S NAME: J. A. LaRocco Enterprise, Inc
FKAA PROJECT NUMBER: ~22....,7"""8-"-1~2_ _ ___
JOB DESCRIPTION, LOCATION: Construction of approximately 13,780 If of 4-inch and 6-inch diameter C-900 PVC and approximately 215 water services. The location ofthe work is in multiple subdivisions in Tavernier Key.
I. DATE OF INSPECTION: l?:_2~ · k5 The Performance and Payment Bonds shall remain in full force and effect for one (I) year pursuant to the requirements of Florida State Statute 255.05 as security for the faithful performance of the Contract and the payment of all persons supplying labor and materials for the construction of the work, and to cover all guarantees against defective workmanship or materials, or both. The FKAA shall make such repairs and/or replacements of defective work and the Principal and/or its Surety shall be liable to the FKAA for its costs arising therefrom.
3. THE WORK ON THE ABOVE CONTRACT WAS COMPLETE AS OF:
Date:/ L 2. :J l 2?' Contract Field Representative
4. THE ABOVE IS ACKNOWLEDGED AND ACCEPTED: I ,J
Witness:. _.. .t.., _,.t--1..l __c...;J /,:..:..:..' ,_, ' :.__ ,-; i ' Date:5 Y \Cj
Date: ____ Deputy Executive Director FLORIDA KEYS AQUEDUCT AUTHORITY CONTRACTORS AFFIDAVIT OF CONTRACT COMPLETION
PROJECT NUMBER AND TITLE: # 2278-12 Tavernier Subdivisions Water Main Replacement
CONTRACTOR: J. A. LaRocco Enterprise, Inc.______
CONTRACT DESCRIPTION: Construction of approximately 13,780 lfof 4-inch and 6-inch diameter C-900 PVC and approximately 215 water services. The location of the work is in multiple subdivisions in Tavernier Key.
CONTRACT DATE: 04/04/2018_ TOTAL CONTRACT AMOUNT: $ 1,924,777.88
CONTRACTOR' S AFFIDAVIT
I solemnly swear and affirm: That the work under the above named Contract and all amendments thereto have been completed in accordance with the requirements of said Contract; that all costs incurred for equipment, materials, labor, and services against the project have been paid; that no liens have been attached against the project; that no suits are pending by reason ofwork on the project under the Contract; that all Workmen's Compensation claims are covered by Workmen' s Compensation insurance as required by law; that all public liability claims are adequately covered by insurance, and that the Contractor shall save, protect, defend, indemnify, and hold the Owners harmless from and against any and all claims which arise as a direct or indirect result of any transaction, event or occurrence related to performance of the work contemplated under said Contract.
Title:_ Secretary______
I Date:_ _ ,_'.,;_/ _ ,;;_;,;;_;;;_;...;_'------STATE OF FLORIDA COUNTY OF MONROE
Personally appeared before me this-'---- day of 1 / 20_.;;.._.., known (or made known) to me to be the:
(Owner) (Partner) (Corporate Officer-Title) __J.A. LAROCCO ENTERPRISES, INC______(Name of Contractor(s))
Contractor(s), who, being by me duly sworn, subscribed to the foregoing affidavit in my presence.
My Commission Expires=- ~---- - / Notary Public , ~~NJ'.~ eon:~8561~ (Type Name): rrrrl, I I/ 1/c i~ ~i Explll: FtbNlfY 14, 2022 s \Ml %"I.,,,, t :\,._; Bonded Alroii NotatY J 1 /1 I RELEASE OF LIEN
KNOW ALL MEN BY THESE PRESENT:
That the undersigned, fo r and in consideration of payment of the sum one million eight hundred forty-one thousand two hundred sixty and 00/100 Dollars ($1,841,260.00) paid by the Florida Keys Aqueduct Authority receipt of which is hereby acknowledged, hereby releases and quit claims to the said Florida Keys Aqueduct Authority , its successors and assigns. and Florida Keys Aqueduct Authority the owner, all liens, lien rights, claims or demands of any kind whatsoever, which the undersigned now bas or might have against the underground infrastructure project legally described as J. A. LaRocco Enterprises, Inc, on account of labor performed and/or material furnished for the construction of any improvements thereon. That all labor and materials used by the undersigned in the erection of said improvements have been fully paid for.
IN WITNESS WHEREOF, I I have hereunto set my hand seal this _ ___ day of I 1.. 20_.
_,J,.._.--=-A=·-=L:.::aR=oc=c=o'--"E=n=te=rp-=ri=se=s"-, =ln=c..:.... ______By ~/C (CORPORATION) _,,
STA TE OF FLORIDA COUNTY OF MONROE
I hereby acknowledge that the statements contained in the foregoing Release of Lien are true and correct.
,JI I Sworn to and subscribed before me this--''---day of _ J._l_,,'--'-1--=-;;_ ..::..J_,...:.l-'-I _ _ _ t I ' {· ',._ Notary Public, ~tate of Florida
JoctfN.R8!\ilCIM commission, 001656 it My Commission Expires: &plm: ftbNsrY 14, 2022 Bonded thN Aaron Notary FLORIDA KEYS AQUEDUCT AUTHORITY 1100 Kennedy Drive Key West, Florida 33040
May 22, 2019
FKAA Project No. 2278-12 Tavernier Subdivisions Water Main Replacement
Change Order No. 02
I. General
This Change Order is hereby made part of the Contract Documents. All requirements of the original Contract Documents shall remain in full force and effect as modified hereinafter.
II. Scope and Reason for the Change
A. This Change Order represents a final accounting and reconciliation of all contract costs. The adjusted contract amount is the final amount of the contract.
Ill. Contract Cost Summary
A. Originally Awarded Contract Amount: $1,570,440.38 B. Change Order No. 01 : $354,337.50 C. Change Order No. 02 $(83,517.88) D. Adjusted/Final Contract Amount: $1,841,260.00
FKAA Project: 2278-12 Change Order No. 02 May 22, 2019 IV. Contract Time
A. No additional time is requested in conjunction with this change.
The Florida Keys Aqueduct Authority, the Owner, and J. A. LaRocco Enterprises, Inc., the Contractor, agree that the sum agreed to in this Change Order constitute a full and complete settlement of the issues set forth in this Agreement. The Contractor accepts the terms of the Change Order as full compensation for all costs, whether incurred or in the future, related to the issues set forth in this Change Order.
The Owner and Contractor agree it is their intent that there will be no further or additional claims or extensions by the Contractor associated with the scope of work covered by this Change Order.
The undersigned have carefully read this Change Order and by affixing their signatures attest full agreement with the provisions herein.
Date: Owner: Florida Keys Aqueduct Authority
By: Kirk Zuelch Executive Director
Date: Contractor: J. A. LaRocco Enterprises, Inc.
By: Brian Conover Secretary
FKAA Project: 2278-12 Change Order No. 02 May 22, 2019 BOARD OF DIRECTORS, FLORIDA KEYS AQUEDUCT AUTHORITY AGENDA ITEM SUMMARY
AGENDA ITEM DUO - CONSENT REGULAR ----''--='----01 - Tli6 3 [Zj 0
MEETING DATE: May 22, 2019 DIVISION: Engineering
AGENDA TITLE: Consideration to approve budget amendment for FY2019 and award contract to CPH, Inc. for design, permitting, and bidding services of new tertiary filters at the Big Coppitt Wastewater Treatment Plant in the amount of $86,494.96.
ITEM BACKGROUND: • This project will improve the quality of the wastewater effluent, allowing FKAA to increase the volume of effluent for the recycled water system. • This project will also increase the capacity of the tertiary filters, which have been a flow limiting process during high flow events. • FKAA has negotiated a cost proposal from CPH, Inc for the design of new tertiary filters at the Big Coppitt Wastewater Treatment Filters.
PREVIOUS RELEVANT ACTION BY FKAA BOARD OF DIRECTORS: 1) NA
STAFF RECOMMENDATION (MOTION): Consideration to approve budget amendment for FY2019 and award contract to CPH, Inc. for design, permitting, and bidding services of new tertiary filters at the Big Coppitt Wastewater Treatment Plant in the amount of $86,494.96.
SUPPLEMENTAL INFORMATION: • See attached
DOCUMENTATION: Included: [Kl To Follow: D Not Required: D
Cost to FKAA: $ - --~--86,494.96 BUDGETED: Yes 0 No [8J Cost to Others: $ ______Total Cost: $ ___8_ 6~,4_9_4_.9_6
DEPARTMENT: Engineering DEPARTMENT DIRECTOR APPROVAL:
General Counsel: @If'
BOARD ACTION:
Approved: Tabled: Disapproved: Recommendation Revised:
Comments:------
Date: ______Recording Clerk: ______@,]bi] Big Coppitt Disc Filter Proposal
COMPENSATION:
The below exhibit contains the fee breakdown of each task by CPR . Compensation will be based on Time and Materials, Not to Exceed the total fee of $86,494.96.
Florida Keys Aqueduct Authority Big Coppitt Disc Filter Design Professional Services
TIME AND MATERIALS SCHEDULE Cost by ITEM DESCRIPTION Task Hourly Rates TASK A - Preliminary Design A.1 Design Development (30%) $10,487.28 1.1 Survey $3,000.00 1.2 Geotechnical Report $4,250.00 1.3 Electrical Preliminary Design $4,960.00 1.4 Structural Preliminary Design $3,500.00 TASK A Total $26,197.28
TASK B - Design Development (60%) B.1 Disc Filter Design $12,035.16 1.2 Structural (CPR) $6,200.00 B.2 Site Development $11,823.36 B.3 Electrical and I&C $7,440.00 B.4 Desi2n Documents and OPCC (60%) $5,307.12 TASKB Total $42,805.64
TASK C - FDEP Permitting $5,010.96 TASKC Total $5,010.96
TASK D - Construction Documents D.1 Construction Documents and OPCC (90%) $4,058.64 D.2 Construction Documents and OPCC (100%) $3,447.72 TASKD Total $7,506.36 DESIGN AND PERMITTING TOTAL $81,520.24
TASK E - Bidding Assistance E.1 Biddin2 Assistance $4,974.72 TASKE Total $4.974.72 PROJECT TOTAL NTE $86,494.96
5 BOARD OF DIRECTORS, FLORIDA KEYS AQUEDUCT AUTHORITY AGENDA ITEM SUMMARY AGENDA ITEM DUO - 0.J T/113- V CONSENT ~ REGULAR 0 MEETING DATE: May 22, 2019 DIVISION: Utility Operations
AGENDA TITLE: Consideration to approve contract with Carollo Engineers, Inc. to perform hydraulic modeling services for FKAA Project #1167-19 "WATER DISTRIBUTION SYSTEM MODEL UPDATES FOR OCEAN REEF, MARATHON, AND KEY WEST" in the amount of $59,480.
ITEM BACKGROUND: • FKAA has need for hydraulic modeling services to be performed to help support future capital improvement projects. • This contract will provide modeling updates for existing Ocean Reef, Marathon, and Key West distribution system hydraulic models as well as preliminary evaluations for future capital projects in these areas.
PREVIOUS RELEVANT ACTION BY FKAA BOARD OF DIRECTORS: 1) In April 24, 2019 the Board of Directors approved a short-list of five firms as qualified for hydraulic modeling services, which includes Carollo Engineers, Inc.
STAFF RECOMMENDATION (MOTION): Consideration to approve contract with Carollo Engineers, Inc. to perform hydraulic modeling services for FKAA Project #1167-19 "WATER DISTRIBUTION SYSTEM MODEL UPDATES FOR OCEAN REEF, MARATHON, AND KEY WEST" in the amount of $59,480.
SUPPLEMENTAL INFORMATION: • See attached lump sum fee schedule.
DOCUMENTATION: Included: IX] To Follow: D Not Required: D
Cost to FKAA: $ ____5_9-'- ,4_8_0 BUDGETED: Yes IX] No 0 Cost to Others: $ ------Total Cost: $ _ ___59~,4_8_0
DEPARTMENT: Engineering DEPARTMENT DIRECTOR APPROVAL: ------V' BOARD ACTION: Approved: Tabled: Disapproved: Recommendation Revised: Comments:------ Date: ______Recording Clerk: ______WATER DISTRIBUTION SYSTEM MODEL UPDATES AND EVALUATIONS FOR OCEAN REEF, MARATHON, AND KEY WEST Labor Classification and Hourly Rate Total Carollo Total Tuk Labor Clualftcatlon Princlple In Proiect Manaaer Project Engl""' PrOleetllla-r Senior Labor Labor Subconaultant Mart 1 Project & Quality Management 1.1 - Project Managemenl and Communicatior 2 16 18 s 3,870 s 3,870 1.2 - Project Kickoff and Progress Meetings 8 8 s 1,680 s 2,500 s 250 s 4,430 1.3 - Quality Control and Quality Assuranc, 4 36 40 s 8,400 s 8,400 2 Ocean Reef Model Updates, Calibration, and Analyses 2.1 - Data Collection and Reviev. 0 s s 1,250 s 125 s 1,375 2.2 - Model Update and Calibratior 0 s s 5,000 s 500 s 5,500 2.3 - Alternatives Analysis and Summary Memorandur, 1 4 4 8 17 s 2,175 s 3,000 s 300 s 5,475 3 Marathon Distribution System Analyses 3.1 - Model Evaluations 0 s s 3,750 s 375 s 4,125 3.2 - Summary Memorandum 1 4 4 8 17 s 2,175 s 4,500 s 450 s 7,125 4 Key West Model Updates, Calibration, and Analyses 4.1 - Data Collection and Revie"' 0 s s 1,250 s 125 s 1,375 4.2 - Model Update and Calibratior 0 s s 5,250 s 525 s 5,775 4.3 - AJtematives Analvsis and Summary Memorandurr 1 4 4 8 17 s 2,175 s 7,250 s 725 s 10,150 Labor Hours 5 40 12 36 24 117 Labor Rate s 255 s 210 s 114 s 210 s 78 Labor Costs s 1,275 s 8,400 s 1,368 s 7,560 s 1,872 s 20,475 s 33,750 s 3,375 s 57,600 Other Direct Costs s 1,000 s 800 s 80 s 1,880 Project Total S21.475 534,550 53,455 S59,480 BOARD OF DIRECTORS, FLORIDA KEYS AQUEDUCT AUTHORITY AGENDA ITEM SUMMARY AGENDA ITEM DUO -Ot/ CONSENT ~ REGULAR 0 MEETING DATE: May 22, 2019 DIVISION: Utility Operations AGENDA TITLE: Consideration to approve Cityworks Server AMS Standard Enterprise License Agreement (ELA) which includes the amendment for Work Order Basic API annual maintenance at an annual cost of $51,000.00. ITEM BACKGROUND: • Year three of three of the Cityworks Server AMS Standard Enterprise License Agreement (ELA). PREVIOUS RELEVANT ACTION BY FKAA BOARD OF DIRECTORS: 1) On August 31, 2017 the FKAA Board approved a contract with Jones Edmunds to implement Cityworks Computerized Maintenance Management. STAFF RECOMMENDATION (MOTION): Consideration to approve the Cityworks Server AMS Standard Enterprise License Agreement (ELA) which includes the amendment for Work Order Basic API annual maintenance at an annual cost of $51 ,000.00. SUPPLEMENTAL INFORMATION: • Attached DOCUMENTATION: Included: [Kl To Follow: D Not Required: D Cost to FKAA: $ 51,000.00 BUDGETED: Yes [K] No $ ------• Cost to Others: Total Cost: $ _ __5~1, _00~0~.o_o -~ DEPARTMENT: WaterOperations DEPARTMENT DIRECTOR APPROVAL: ~ - DIVISION DIRECTOR APPROV General Counsel: BOARD ACTION: Approved: D Tabled: D Disapproved: o Recommendation Revised: o Comments: ------Date: ______Recording Clerk: ______Cityworks~ Invoice Azteca Systems LLC DATE INVOICE NO. Phone: 801-523-2751 5/1/2019 16662 11075 South State Street #24 Sandy, UT 84070 BILL TO FEDERAL 10#81-3929341 Florida Keys Aqueduct Authority Acct. Payable Dept. 1100 Kennedy Drive Key West, FL 33040 P.O. NO. TERMS Net 30 LINE DESCRIPTION AMOUNT Server AMS Standard Enterprise License Agreement (ELA), Includes Unlimited Quantities of the 51 ,000.00 Identified Products: Office, Respond, Mobile Native Apps (for iOS/Android) --Includes the following Add-ons: Storeroom, Equipment Checkout Contracts, Cityworks for Excel, Cityworks Analytics for AMS, eURL (Enterprise URL) Workload, Web Hooks, CCTV Interface for PACP, Work Order AP! - Basic Local Government Templates (LGT) Use ofCityworks AMS Application Programming Interfaces (AP!s) with commercially available Cityworks-centric applications that are licensed and maintained by authorized Cityworks partners Annual fee herein is based on 25,001 - 50,000 meter/connection range Renewal period 6/15/2019 to 6/14/2020 Exempt 0.00 Total $51 ,000.00 Payments/Credits $0.00 Balance Due $51,000.00 Quote Number 0-05756-2 Created Date 11/1/2018 Cityworks Expiration Date 2/1/2019 Contact Information Contact Name: Tom Morgan Prepared By Emily Davies Name: Organization: Florida Keys Aqueduct Authority Prepared By (801) 617-8356 (FL) Phone: Contact Address: 1100 Kennedy Drive Prepared By [email protected] Key West, FL Email: 33041 Quote Lines Product Name Quantity{ Net Unit Prtce Population Work Order API - Basic 1 $3,500 Workload 1 $0 Web Hooks 1 $0 TOTAL: $3,500.00 Notes Year 1 Dollar Value $3,500.00 Year 1 Date Range 11/04/2018 -06/14/2019 Year 2 Dollar Value $51,000.00 Year 2 Date Range 06(15/2019 - 06/14/2020 Year 3 Dollar Value Year 3 Date Range Quote Notes: Quote adds Work Order API - Basic, Workload, and Web Hooks to current Licensing. Updated License: Server AMS Standard Enterprise License Agreement (ELA), Includes Unlimited Quantities of the Identified Products: Office Respond Mobile Native Apps (for iOS/Android) -Includes the following Add-ons: Storeroom Equipment Checkout Contracts Cityworks for Excel Cityworks Analytics for AMS eURL (Enterprise URL) Azteca Systems LLC 11075 I South State Street Suite 24, Sandy, UT 84070 I Corporate Main 801-523-2751 I Corporate Fex 801-523-3734 Workload W~b Hoo~ CCTV lnterlac;e,for'PACP· Work Order API - Basic Local Governm~nt Templates (LGT) Us~ .cif Cltyworks AMS Appli_eqtl.on Programming lt'lterf~ces (A_P.1s} with.cqmmercially ava.ilaple Cltywc;>rks •Cenfric.. app .llcatfons that are.licensed .end maintained by authorized Cltyworks partners Anriual ·fee herein. Is. Q~s1;1d on 25,001 - 5Q;ooo me.tar/connection range ~Fee .for.Year 1 reflects no· additional cost for Workload and Web Hooks. whk:h:;3re·- include.o in Standard AMS ELA, Costro.r Work order API reflects pro:.tation throygh 06/14/2019. ·rerms and C_oridltions ·A~ q!-,lot~tions· are-valid tor ninety-days (90) from.th .e da,te above, .unless 9therwise statedln this quotation ·,o~m . .DJI·pr.lees quoted are •fr, t.isb, unless speclflcally.provided otherwise·, above; These prices and terms arEi' valid only fur items purchased for use.arid'delivery :within the United States.· · Unless otherwise referenced; this quotation· is for the Cltyworks software product)i refer'E!nced above orily. Pricing_fo'r implementation .'services 0tistallatiOl"I, configuratio.n. training, etc.). ,or other sottw·are a,pplfqation!:I is provided sep~r~tely a.nd upcn _teql(est The procurement, fnstallation and administration of the- Esii software. utilized lri corijunction With Cityworkii' will be the re1sponslbllity .of the o.istomer. The procurement Installation ·and edmlnistratioii· ofthe RDBMS utillze-d ln:conjunetlon with Citywo·rks Will be th~ resporiSibillty ofthe customer. Currently; Clty,-vorks supper.ts Oracl~ and SQL ~erv!lr, The.· procurement,.inajallalion and ·admiilistration_,of t.h~ lnfrasb°4ctu.~ (har~ware a.nd ne:tworking) ~til~ect in corijµnctlon· -.vi\h q_ityworks will bE! the responsibility of'the·cµstomer. · This·quotat)oh .iiiformation -is oonfidential. and proprietary and may not be Copied or releas!ld ·other than forthe express. purpose of th~ ~rrent system select(qn a.nd. purctia~e. Tj:lis·lnformation.may not be. glyen.to.oulside parties or used fo( any other purpos.e wittiqut written consent from Atteca Systems~LLC. Software Licensing All.Azteca Systems.software offered In this quotatlon·are comm·ercial·ott-the-'Shelf (COTS)soflware.developed. at private expens~. and ls subject to th1:1 terms and ·cpnditions pf the "Cityworl Delivery m~ttio.d is by way Q.f download·through A'Zt,e~ SY$le.ms. LLC •.custo!'Tler sup_port V>'.eb porta'I. PamenfJerms N~t fhirtY (~O) days; Taxes Prices.quote.d do,not Include·any appflcable state, sa!es,-1ocal,· or use taxes unless so:stated . In preparin17.:yourbudget'and/or. Purchase Order, 'please allow for any applicable taxes, includih9,-sa1e:s·,. statell~I or use ~es·.as .l)ec»ssary, -Aiteca.- Systefl"!S re~rve.s· the ·right to cc,ll~ct a_ny applicabie. sale~, u59 Qr ofhe.rtaxes-tax assessed by or:ei.s _requif~ by IE,lw,.Azteca Systel)")s r~erves the right to aQd any E!ppliceble tax to·t.he invoice,.4n~ pr09f With the order is siu;mn.that your organization or entity is'tax·exemptor if It pays any .ap'plicable.tax:dlrecUy, I nternatlona1 ·customers These.Items ere controlled bfth~ .U,S. go.veminentand authorized. for extort only to .th~ c¢untiy of:uit!mate Aztecil'Sy,stems LLC 11075 I South State Street Suite 24, Sandv,, UT 84070 ) Corporate Maln 801-.523-2751 I Corporate Fax !1.01-523-3734 AZTEC:A SYS~MS; LL',:;. COPYRIGHT 1.995 • 2018 01,. ./ t.J" I 'Utt> Date Azteai.f;iystems LLc·11075 fBouth ·State.$treet Suile.24, Sandy;UT 84070 I Co!porale Main 601-523-2751 I Corporate Fax 80H23-3734 Azieca.Systems LLC>11ors· 1South Staie Street Suite 24, ·Sandy., UT 84070 I Corporate Main 801,523-,2751 I Corporate Fa.1(801-523-3734 BOARD OF DIRECTORS, FLORIDA KEYS AQUEDUCT AUTHORITY AGENDA ITEM SUMMARY AGENDA ITEM: DU0- O~ TAB: CONSENT: ~ REGULAR: 0 MEETING DATE: May 22, 2019 DIVISION: UTILITY OPERATIONS AGENDA TITLE: No objection to the abandonment of a parcel of land situated on Grassy Key in County of Monroe and State of Florida known as Lot 20, Block 53, of "Grain's Subdivision" as shown by Plat recorded in Plat Book 1, Page 51 of the Monroe County Public Records. The FKAA has no facilities located within the area of requested abandonment. ITEM BACKGROUND: ~A PREVIOUS RELEVANT ACTION BY FKAA BOARD OF DIRECTORS: N/A STAFF RECOMMENDATION (MOTION): No objection to the abandonment of a parcel of land situated on Grassy Key in County of Monroe and State of Florida known as Lot 20, Block 53, of "Grain's Subdivision" as shown by Plat recorded in Plat Book 1, Page 51 of the Monroe County Public Records. The FKAA has no facilities located within the area of requested abandonment. SUPPLEMENTAL INFORMATION: See attached. DOCUMENTATION: Included: To-Follow: D Not Required: • Cost to FKAA: $ 0 BUDGETED: Yes D No II] Cost to Others: $ Total Cost: $ _____o_ DEPARTMENT: Engineering DEPARTMENT DIRECTOR APPROVAL: General Counsel: Executive Director: ~ BOARD ACTION: Approved: Tabled: Disapproved: Recommendation Revised: Comments: ______ Date: ______Recording Clerk: ______Board Item May 22nd, 2019 No Objection to the abandonment of a parcel of land situated on Grassy Key in the County of Monroe and State of Florida know as being a apart of Government Lot 5, Section 25, Township 65 South, Range 33 East bounded and described as follows: Beginning on the Southerly right-of-way line of Flagler Street at the Northwesterly corner of Lot 20, Block 53, of "CRAIN'S SUBDIVISION" as shown by Plat recorded in Plat Book 1, Page 51 of the Monroe County Public Records, said corner being also the Point of Tangency of the curved Southerly right-of-way line of said Flagler Street, said curved right-of-way line having a total central angle of 16 degrees 16 minutes 00 seconds and a radius of 3,106.14 feet; thence bear Southwesterly on the arc of said curved right of-way line of Flagler Street, deflecting to the right, an arc distance of 124.08 feet, the chord of which bears South 52 degrees 30 minutes 40 second West, 124.07 feet; thence bear South 22 degrees 22 minutes 00seconds East, 178.54 feet to a point on the mean high water line within the Straits of Florida shore of Grassy Key; said mean high water line within the Straits of Florida shore of Grassy Key; said mean high water line being on the seaward face of an existing concrete seawall; thence meander said mean high water line in a generally Easterly direction on the following descriptive courses; bearing first North 50 degrees 43 minutes 45 seconds; East 4438; thence North 53 degrees 57 minutes 33 seconds East 11.58 feet; thence North 61 degrees 51 minutes 20 seconds East 43.18 feet; thence North 81 degrees 42 minutes 59 seconds East 5.33 feet; thence South 60 degrees 22 minutes 41 seconds East 2.64 feet; thence South 18 degrees 18 minutes 37 seconds West 8.43 feet; thence South 71 degrees 36 minutes 23 seconds East 10.23 feet; thence South 18 degrees 23 minutes 37 seconds West 7.00 feet; thence South 71 degrees 30 minutes 15 seconds East 3.71 feet; thence South 18 degrees 34 11 seconds West 28.19 feet; thence South 29 degrees 29 minutes 52 seconds West 6.05 feet; thence South 72 degrees 48 minutes 46 seconds East 3.36 feet; thence North 44 degrees 04 minutes 15 seconds East 63.58 feet; thence North 43 degrees 30 minutes 33 seconds East 35.20 feet; thence North 58 degrees 45 minutes 07 seconds East 2.65 feet to a point on the Southeasterly prolongation of the Westerly line of said Lot 20, Block 53 of "CRAIN'S SUBDIVISION" recorded as aforesaid; thence bear North 38 degrees 38 minutes 00 seconds West along said Westerly line of Lot 20, Block 53 and the said Southeasterly prolongation thereof, a total distance of 210.50 feet back to the Southerly right-of-way line of Flagler Street and place of beginning. The FKAA has no facilities located within area of requested abandonment and no future need for the easement on that property. Applicant: Susan M. Lovley Thomas D. Wright 9711 Overseas Highway Marathon, Florida 33050 SECTION 25-65-33 LE GAL DESCRIPTION OF GRASSY KEY, CITY OF MARATHON PROPOSED ROAD ABANDONMENT TOGETHER WITH LEGAL DESCRIPTION AS PREPARED AT REQUEST OF CLIENT A STRIP OF LAND BEING THAT PORTION OF FLAGLER STREET ADJACENT TO AND CONTIGUOUS WITH A PARCEL OF LAND SITUATED ON GRASSY KEY IN THE COUNTY OF MONROE AND STATE OF FLORIDA KNOWN AS BEING A PART OF GOVERNMENT LOT 5, SECTION 25, TOWNSHIP 65 SOUTH, RANGE 33 EAST AS DESCRIBED IN OFFICIAL RECORDS BOOK 1841, PAGE 927 OF THE PUBLIC RECORDS OF MONROE COUNTY, FLORIDA, BOUNDED AND DESCRIBED AS FOLLOWS: BEGINNING ON THE SOUTHERLY RIGHT-OF-WAY LINE OF FLAGLER STREET AT THE NORTHWESTERLY CORNER OF LOT 20, BLOCK 53, OF "CRAIN'S SUBDIVISION" AS SHOWN BY PLAT RECORDED IN PLAT BOOK I, PAGE 51 OF SAID PUBLIC RECORDS, SAID CORNER BEING ALSO THE POINT OF TANGENCY OF THE CURVED SOUTHERLY RIGHT-OF-WAY LINE OF SAID FLAGLER STREET, SAID CURVED RIGHT-OF-WAY LINE HAVING A CENTRAL ANGLE OF 02 DEGREES 17 MINUTES 20 SECONDS AND A RADIUS OF 3106.14 FEET; THENCE BEAR SOUTHWESTERLY ON THE ARC OF SAID CURVED RIGHT-OF-WAY LINE OF FLAGLER STREET, DEFLECTING TO THE RIGHT, AN ARC LENGTH OF 124.08 FEET, THE CHORD OF WHICH BEARS SOUTH 52 DEGREES 30 MINUTES 40 SECONDS WEST, 124.07 FEET; THENCE BEAR NORTH 36 DEGREES 20 MINUTES 40 SECONDS WEST, ALONG A RADIAL LINE, A DISTANCE OF 30.00 FEET, TO THE CURVED NORTHERLY RIGHT-OF-WAY LINE OF SAID FLAGLER STREET, SAID CURVE HAVING A CENTRAL ANGLE OF 00 DEGREES 30 MlNUTES 32 SECONDS AND A RADIUS OF 3076.14 FEET; THENCE BEAR NORTHEASTERLY ON THE ARC OF SAID CURVED RIGHT-OF-WAY LINE OF FLAGLER STREET, DEFLECTING TO THE LEFT, AN ARC LENGTH OF 27.32 FEET, THE CHORD OF WHJCH BEARS NORTH 53 DEGREES 24 MINUTES 04 SECONDS EAST, 27.32 FEET; THENCE SOUTH 36 DEGREES 55 MINUTES 17 SECONDS EAST, A DISTANCE OF 2.00 FEET; THENCE NORTH 53 DEGREES 04 MINUTES 43 SECONDS EAST, A DISTANCE OF 7.30 FEET; THENCE NORTH 36 DEGREES 55 MINUTES 17 SECONDS WEST, A DISTANCE OF 2.00 FEET, TO THE CURVED NORTHERLY RIGHT-OF-WAY LINE OF SAID FLAGLER STREET; THENCE BEAR NORTHEASTERLY ON THE ARC OF SAID CURVED RIGHT-OF-WAY LINE OF FLAGLER STREET, DEFLECTING TO THE LEFT, SAID CURVE HA YING A CENTRAL ANGLE OF O I DEGREES 38 MINUTES 38 SECONDS AND A RADIUS OF 3076. 14 FEET, AN ARC LENGTH OF 88.26 FEET, THE CHORD OF WHICH BEARS NORTH 52 DEGREES 11 MINUTES 19 SECONDS EAST, 88.26 FEET, TO THE POINT OF TANGENCY; THENCE SOUTH 38 DEGREES 38 MINUTES 00 SECONDS EAST, A DISTANCE OF 30.00 FEET, BACK TO THE POINT OF BEGINNING. CONTAINING AN AREA OF 3690.024, PLUS OR MINUS, SQUARE FOOT, 0.085 ACRES, MORE OR LESS. 1 , , , ,1., 11 \ I \ (I H\r \IH H\Dll" CF\'TH\l. \ \ C, I ~ C IIOIW Br. \l{l\1, C"IIOIW ( I I 'l 1 ()I\' :\ lCHLI 1. 'l0 I 7··~0" ....,,--1~":rn· 10"\\ I'! 1.07' REVISED MAP AND LEGAL -·- 0 DESCRIPTION AND SET ( ·~ 7 .-) -, ( ( . :\JOfi.l I' 1:i :-1n·11·· -...hO":HI' Ill"\\ i .-,:1 1w· Hfi. CORNERS, 03/21/19 AS PER ( : l HHI :\ I OG. I 1. IH''l('>°O!" ,:-1w:w·oo"~ W II !HJ' REQUEST OF CLIENT TO ALLOW (. 1 0°:Hl ':\ ·~" ,- '!r .:I'! :HJ, fl. I t' \ .-1:\'"~ 1 'o:l. ~ - ( :r~· 3' CLEARANCE OF UTILITIES. - ' 0 . 111· ,, I I. I "Ol 'H\" -\.JUI I I H"~ I' j IP.N.181205R I JG SURVEYORS NOTES: I) NORTH ARROW AND BEARING BASIS ' ~I !! INI \\ AS PER C \ I c . I KO\I Ill Hl AS NOTED 2) DIMENSIONS (MEASUREMENTS) ARE SHOWN TO THE NEAREST 01\E HUNDREDTH OF A FOOT (###) AS MEASURED Date SKETCH completed 01/10/19 HORIZONTALLY IN ACCORDANCE WITH UNITED STATES STANDARD (FOLLOWING ZERO'S MAY NOT BE SHOWN) MAP AND LEGAL DESCRIPTION BEARJNGS ARE SHOWN TO THE NEAREST ONE SECOND, WHERE REQUIRED. ALL ANGLES ARE 90 DEGREES UNLESS FOR THE BENEFIT OF: OTHERWISE NOTED. 76 PELICAN, LLC 3) THE EXPECTED USE OF THIS PROPERTY, AS CLASSIFIE D IN THE STANDARDS OF PRACTIC'F ~J-17 050(G) &5J-17 052 , OF THE STATE OF FLORIDA, IS Kf ,rn1., 11 \ I THE Ml~ IML ~I RELA Tl\ E DISTAi\C'E AC'C'L'RACY 1820257 ONTARIO, LTD FOR THIS TYPE OF BOUNDARY SURVEY IS ONE FOOT IN - ~m FEET. TH E AC'Cl:RAC'Y WAS ,\ C'I IIEV ED BY A LAW OFFICES OF THOMAS D. WRIGHT, REDUNDANCY OF FIELD MEASUREMENTS AND CALCULATIONS OF A CLOSED GEOMETRIC FIGURE BY COMPUTER CHARTERED MAPPING TECHNOLOGY AND WAS FOUND TO EXCEED THE STATE REQUIREMENT 4) ALL MON UMENTATION HA VE NO IDENTIFICATION EXCEPT AS NOTED. WOLFE STEVENS PLLC 5) INTERJOR HEDGES, PLANTERS AND LANDSCAPING '.'-JOT SHOWN AT THIS TIME TO REDUCE CLUTTER OLD REPUBLIC NATIONAL TITLE INSURANCE 6) ENCROACHMENTS OR EXCROACHMENTS AS SHOWN HEREO N ARE BASED ON VISUALLY OBSERVED POSSESSION COMPANY AND ARE SUBJECT TO REVIEW IF PROVEN OTHERWISE UNDERGROUND ENCROACHMENTS IF ANY ARE NOT LOCATED. CITY OF MARATHON NOTE SEE ORIGINAL 24" X 36" MAP FOR ADDITIONAL SURVEY NOTES ABSTRACTORS NOTES: I) LEGAL DESCRJPTION AS FURNISHED BY CLIENT OR THEIR REPRESENTATIVES NOT VALID WITHOUT 2) NO LEGAL DESCRJPTION FURNISHED FOR UTILITIES. UTILITY LINES, POWER POLES. GUY WIRES. WATER METERS SIGNATURE AND THE AND SEWER HOOKUPS. WHERE APPLICABLE, MAY HA VE ACQUIRED PRESCRJPTIVE EASEMENTS AND THEREFORE ORIGINAL RASIED SEAL ARE NOT SHOWN AS ENCROACHMENTS 3) COPYRIGHT NOTE, THE INTENDED USE OF THIS SKETCH OF LEGAL DESCRIPTION IS FOR A Ill I fl ANY OF A FLORIDA LICENSED OTHER USE IS STRICTLY FORBIDDEN WITHOUT THE WRllTEN CONSENT OF THE SIG NING SUR\"cYOR SURVEYOR AND MAPPER 4) LIMITATION OF LIABILITY RECOVERY TO THOSE BENEFITED NAMED 5) THIS SKETCH WAS PREPARED TO THE BEST OF MY KNOWLEDGE AND BELIEF AND IS BASED ON MY PROFESSIONAL OPINION AND DOES NOT CONSTITUTE AN EXPRESSION OF WARRANTY OR GUARANTEE CJ A-- ()__c_ -I 6) THIS SKETCH IS NOT ASSIGNABLE 7) THIS SKETCH SUBJECT TO A TITLE SEARCH /OBN AWL GRINES: JI~~c""1s:::..T.='E=~- ,D-,, 8) ADDITIONS OR DELETIONS TO THIS SKETCH BY OTHERS F/,ORID,t SURVEYOR .t MXPPER, NO. ,t.906 THAN THI: SIGNING PARTY IS PROHIBITED WITHOUT ,'¢'RITIEN CONSENT OF THE SIGNING PARTY SEE 24 X 36 DRAWING FOR ADDmONAL DATA J.P. GRIMES, SURVEYOR AND MAPPER P.O. BOX 510403 #14 6th STREET Wtfc ~ ~~e~~eR~~flON (M) = = R~~:_Ucfl.:'wAY NOT VALID WITHOUT KEY COLONY BE'ACH, FL 33051-0403 /P.N.181205 / JG 15".0.8. = POINT OF BEGINNING R/W PH. (305) 743-4510 I P.T. = POINT OF TANGENT SHEETS 1 TO 2 ATTACHED FAX (305) 743-3277 SHEET 1 OF 2 MAP OF PROPOSED ROAD ABANDONMENT q ...... .so ·a0, N q NW'LY CORNER OF LOT 20 BLOCK 53 CRAIN'S SUBDIVISIO (PLAT BOOK 1 PAGE 51 ) CONC. FOUNDATION ... ON LINE . ·:...... :. /. . ·... ./ :_ 0. 21 ' Sl:. 'L -\ :. ., >... : 0.5' X 6' WOOD NOT VALIDWITHOUT FENCE ENC. REVISED MAP AND SHEETS 1 TO 2 ATTACHED 2.26' NE'LY. PREPARED LEGAL DESCRIPTION J.P. GRIMES. REGISTEREDFLOR IDA SURVEYOR ANO MAPPER P.O. BOX 510403 f14 6th STREET 03/21/19. KEY COLONY BEACH. FL 33051-0403 P.N.181205 JG ,------r- -1 PH. (305) 743-45 10 P.N.181205R JG FAX (30!5) 743-3 277 SHEET 2 OF 2 J. Robert Dean Chairman Florida Keys District 3 Aqueduct Authority Richard J. Toppino 1100 Kennedy Drive .. Vice-Chairman Key West, Florida 33040 District 2 Telephone (305) 296-2454 www.fkaa.com David C. Ritz Secretary/Treasurer District 5 Antoinette M. Appell District 4 Cara Higgins District 1 Kirk C. Zuelch Executive Director MEMORANDUM TO: Board of Directors FROM: Kirk C. Zuelch, Executive Director~ DATE: May 14, 2019 SUBJECT: Executive Director's Report - Board of Directors Meeting May 22, 2019 Below is an outline of issues that I'll be discussing in my Executive Director's report: 1. Florida Section of the American Water Works Association Drop Saver Poster Contest The Authority annually sponsors the Drop Savers Poster Contest for all Monroe County schools. The posters have a water conservation theme. We recognize division winners based on grade groups from the schools. We have invited overall Monroe County winners to our Board Meeting to recognize their achievements. 2. Headquarters Building Structural Report Staff continue to monitor the structural integrity of our Headquarters Building in Key West. The latest condition assessment of the existing Headquarters Building by the structural engineer on April 16, 2019 identified additional ongoing damage to the structural concrete beams and columns. A significant increase in damage was discovered on portions of the concrete beam along the south facing elevation near the west side of the building that supports portions of the second floor, including enlarged cracks and separations of previously repaired areas. It is likely that this damage is the result of ongoing spalling concrete and corrosion of the reinforcing steel re bar. Based on visual inspection, the damage appears to have affected the load bearing capacity of the beam. As a result, the structural engineer has recommended the following: a. Occupancy of this space be prohibited. b. Additional temporary shoring be installed to the above noted damaged beam supporting portions of the second floor. c. The existing shoring be verified snug, and on a monthly basis, ensure the clips installed between aluminum beams and shoring frames are plumb. d. Conduct monitoring of the crack gauges for indications of additional movement on a monthly basis. e. Conduct monitoring of the building by the structural engineer to review for the development of additional structural damage every 6 months or after a major storm event. 3. PFOA and PFOS Drinking Water Health Discussion Staff will be presenting to the Board the results of DERM' s preliminary background investigation for per- and polyfluoralkyl substances (PFAS) in Miami-Dade County. Perfluorooctanoic acid (PFOA) and Perfluorooctanesulfonate (PFOS) were found in a concentration of 21.5 parts per trillion in a monitoring well G-864 which is near our wellfield in Florida City. The Environmental Protection Agency has issued a health advisory level of 70 parts per trillion. Even though the concentrations of PFOA/PFOS are well below the EPA current health advisory level and our water is safe to drink, staff will continue to closely monitor the levels at our well field and are investigating appropriate technologies that can be used effectively to reduce or remove the chemical. I have attached to this report the most recent test results received from Miami-Dade County. Staff will provide further discussion on this issue at the meeting. Department of Reguiatory and Economic Resources Environmental Resources Management MIA~-E 701 NW 1st Court, 4th Floor r(e11JUti Miami, Florida 33136-3912 T 305-372-6700 F 305-372-6982 Carlos A. Gimenez, Mayor May 6, 2019 miamidade.gov Kirk C. Zuelch, Executive Director CERTIFIED MAIL NO. 7018 0360 0001 4717 3275 Florida Keys Aqueduct Authority RETURN RECEIPT REQUESTED P.O. Box 1239 Key West, Florida 33041-1239 Re: Results of the Miami-Dade Department of Regulatory and Economic Resources (RER), Division of Environmental Resources Management's (DERM's) preliminary background investigation for per- and polyfluoralkyl substances (PFAS) in Miami-Dade County, Florida. Dear Mr. Zuelch: On March 13, 2019, the Department of Regulatory and Economic Resources-Division of Environmental Resources Management (DERM) conducted sampling of certain PFAS as part of a county-wide groundwater background evaluation. Analytical results from monitoring well G-864(20'), located on the west side of the intersection of SW 192nd Avenue and SW 356th Street, Miami-Dade County, and within the 100 day travel time of the Florida Keys Aqueduct Authority (FKAA) Wellfield Protection Area, documented a combined Perfluorooctanoic acid (PFOA) and Perfluorooctane sulfonate (PFOS) concentration of 21 .5 parts per tri llion. PFOA and PFOS are fluorinated organic chemicals that are part of the larger group of PFAS. The analytical report, sampling documentation and monitoring well location are attached. The Environmental Protection Agency (EPA) has issued a health advisory level of 70 parts per trillion for individual or combined concentrations of PFOA and PFOS, which matches the Florida Department of Environmental Protection's (FDEP's) provisional alternative groundwater cleanup target level (AGCTL) for PFOA/PFOS protective of sensitive lifestages. Although the concentrations of PFOA/PFOS in G-864 are below the EPA's current health advisory level and FDEP's AGCTL for sensitive lifestages, DERM recommends that FKAA conduct further PFAS assessment to include the FKAA influent. If you have any questions concerning the above, please contact me at (305) 372-6700 or [email protected]. Sincerely, Wilbur Mayorga, P.E., Chief Environmental Monitoring & Restoration Division Enclosures: G-864 analytical report, field form and map sr ec: Lee N. Hefty, RER Assistant Director, DERM Samir Elmir PhD, PE , BCEE, CEHP, Florida ~tl'}~M,,~~Hi~mir~f~~lry9!5 Doug Yoder, Deputy Director, WASD, yoder~fftran11Et~._ou, ~ Jolynn Reynolds, Water Quality Engineer, FKAA, [email protected] Julie Cheon, Water Quality and Environmental Manager, FKAA, [email protected] MEMORANDUM TO: FKAA Board of Directors FROM: Robert T. Feldman, General Counsel DATE: May 22, 2019 SUBJECT: General Counsel's Report Marchal, et al v FKAA and Monroe County Case No.: 19-CA-186-K A complaint for Declaratory Judgment and For Writ of Mandamus was filed on February 28, 2019, Defendants and was served on March 18, 2019. • An Order of Disqualification from Circuit Judge, Timothy J. Koenig was filed on March 4, 2019. • An Order of Disqualification from Circuit Judge, Bonnie J. Helms was filed on March 19, 2019. • Notice of Filing Proof of Service was filed on 4/11/2019. • Defendant's Joint Motion to Dismiss for Lack of Subject Matter Jurisdiction, filed on 5/10/2019. BOARD OF DIRECTORS, FLORIDA KEYS AQUEDUCT AUTHORITY AGENDA ITEM SUMMARY AGENDA ITEM: DOA-01 CONSENT: 0 REGULAR: W DIVISION: Administration MEETING DATE: May 22, 2019 AGENDA TITLE: Summary of financial information for October 2018 through April 2019. ITEM BACKGROUND: Financial highlights Percentage of fiscal year elapsed 58.33% Percentage of budgeted revenue earned 62.60% Percentage of operating budget expended 52.70% Budget amendments year to date 4 Budget line item transfers year to date 8 Operating revenue increase (decrease) year over year 13.10% Operating expense (less depreciation) increase (decrease) year over year - 2.63% PREVIOUS RELEVANT ACTION BY FKAA BOARD OF DIRECTORS: STAFF RECOMMENDATION (MOTION): Informational only SUPPLEMENTAL INFORMATION: DOCUMENTATION: Included: • To-Follow: D Not Required: • Cost to FKAA: $ BUDGETED: Yes [!] No • Cost to Others: $ Total Cost: $ ______ DEPARTMENT: Finance DIVISION DIRECTOR APPROVAL: ______,,...______ Reviewed by: Internal Auditor:__,,...... ,.__ Executive Director: J~ BOARD ACTION: Approved: • Tabled: D Disapproved: • Recommendation Revised: • Comments: ______ Date:. ______Recording Clerk: ______FLORIDA KEYS AQUEDUCT AUTHORITY Financial Analysis .Jtyri[30 , 2019 Balance sheet summa Increase (decrease) Increase (decrease) Current month-end from last month from last year-end Cash, cash equivalents and investments $ 37,409,502 8.8% -11 .4% Capital assets, net of depreciation 272,599,628 -0.4% 1.4% Other assets 13,651 ,1 96 -2.0% 5.9% Total assets 323,660,326 -0.4% -0.1% Deferred outflow of resources 34,278,450 -0.03% -0.23% Long-term debt (including current portion) 204,603,282 0.0% -0.3% :~ Other liabilities 11,772,664 -0.9% -26.5% Total liabilities 216,375,946 -0.1% -2.5% .-:.;-:'' r >--❖~ Deferred Inflow of resources 3,181,320 0.00% 0.00% Net assets $ 138,381,510 -0.8% 4.0% Revenue and expense summary Increase (decrease) Increase (decrease) from same month from year-to-date Month-to-date last year Year-to-date last year Net operating revenues $ 5,826,376 0.3% $ 40,444,128 13.1% Interest income 64,522 -20.3% 470,467 26.1% Other income 314,784 -53.3% 503,680 -51.0% Total income 6,205,682 -5.5% 41,418,275 11.2% Operating expenses (less depreciation) 5,135,625 32.5% 25,432,652 -2.6% Depreciation 1,828,759 28.4% 9,046,943 2.9% Interest expense 458,830 0.2% 3,235,994 -0.1% Other expenses I 131 ,384 16,283 Total expenses I 7,554,598 29.5% 37,731,872 -0.8% Excess of revenues over expenses (1,348,916) 3,686,403 System development fees and other contributions 166,941 -21.1% 1,596,695 -22.1% Change in net assets $ (1,181,975} $ 5,283,098 Net Operating Revenues Capital Expenditures Last ten fiscal years 14,000,000 12,000,000 10,000,000 8,000,000 6,000,000 4,000,000 2,000,000 2010 2011 2012 2013 2014 2015 2016 2017 2018 201 9 - - Budgtted ,.....,nut I Financial ·ndicator Current month-end Last month-end Last ear-end Unrestricted net assets $ (7,247,678) $ (6,792,602) $ (7,833,318) • Current cash and investments to current liabilities 2.0 1.9 1.7 II # months operating expenses in cash and investments 1.7 2.4 0.2 .. Working capital (current assets less current llabllltles)to total assets 0.1 0.1 0.1 • Net assets to total assets 0.4 0.4 0.4 II Average rate of return on investments (year to date) 2.03% 1.94% 1.32% 1,1 % of total annual budgeted revenue earned (year to date) 62.6% 53.6% 102.8% • % of total annual budget expended (year to date) 52.7% 41.3% 98.9% Total capital expenditures (year-to-date) $ 11,471,561 $ 11,015,172 $ 13,539,189 Florlda Keys Aqueduct Authority STATEMENT OF NET POSITION A pril 30, 2019 Assets Current assets Unrestricted current assets Cash and cash equivalents 10,151,032 Investments 15,000,000 Receivables: Accounts• customers 5,577,235 Accounts• other 2,351,183 Interest 336,913 Current portion of assessments 340,988 Material and suppl!es 2,428,381 Prepaid expenses and other current assets 378,969 Total unrest ricted c urrent assets 36,564,701 Restricted current assets c ash and cash equivalents 9,374,774 Investments Interest rate swap collateral Total restricted current assets 9 374,774 Total c urrent assets 45,939 476 Noncurrent assets Restricted noncurrent assets Cash and cash equivalents 2,883,695 Investments Total restricted noncurrent assets 2,883 695 Capital assets Capital assets in service 520,745,312 Construction in progress 22,749,299 Less accumulated depreciation (270,894,983) Capital assets, net of accumulated depreciation 272 599 628 Assessments receivable, net of current portion 2 237 527 Total noncurrent assets 277.720,850 Total assets 323,660,326 Deferred outflow of resources Accumulated change in fair value of hedging derivatives 7,382,211 Deferred amount on debt refundings 2,320,229 Pension 9,310,772 Navy Wastewater 14,878,905 OPEB 386 333 34,278,450 Liabilities Current liablilties Current liabil ities payable from unrestricted assets Accounts pa yable 1,704 ,774 Accrued wages and benefits 590,659 Unearned receipts Other liabilities 2,775,453 Total current liabilities payable from unrestricted assets 5,070.886 Current liabilities payable from restricted assets Customer deposits 2,883,695 Interest payable 460,660 Advances from other governments 3,357,423 Current portion of credit due to US govern ment 1,01 3,427 Current portion of bonds payable 4,473,174 Curent portion of compensated abscnses 305,216 Total current liabilities payable from restricted assets 12,493 595 Total current liabilities 17,564,481 Long-term liabilities Credit due to US government 27,258,513 Bonds payable 132,689,848 Derivative instrument • swap 7,382,211 Compensated absences 3,029,626 Nel OPES obligation 11,087,540 Net pension liabilities 23.1 55.544 204,603,282 Less current portion (5,791.817) Total long•tenn liabilities 198,811 465 Total liabilities 216,375,946 Deferred Inflow of resources Pension 2,562,524 OPEB 618 796 3,181 ,320 Net position Invested in capita\ assets, net of related debt 137,232,612 Restricted: Debt service 4,395,171 Capital projects 1,1 17,710 Other purposes 2,883,695 Unrestricted (7,247,678) Total net position s 138,381,51 0 Florida Keys Aqueduct Authority STATEMENTS OF REVENUES, EXPENSES AND CHANGES IN NET ASSETS For the seven months ending April 30, 2019 Month-to-date Year-to-date Increase Increase This lear Last lear (decrease) This lear Last lear (decrease) Operating revenue Metered revenue water: Residential $ 2,391,581 $ 2,668,100 $ (276,519) $ 16,819,956 $ 15,020,811 $ 1,799,1 45 Commercial 2,019,596 1,798,991 220,605 13,980,124 11,569,276 2,410,848 U.S. Navy 92,684 84,957 7,727 666,154 645,551 20,603 Other governmental (30) 30 Senior citizens 40,176 40,542 (366) 298,387 260,884 37,503 Reclaimed water 11 ,001 10,267 734 81 ,037 59,772 21,265 Metered revenue wastewater: Residential 585,453 532,102 53,351 3,967,763 3,610,433 357,330 Commercial 85,848 79,580 6,268 573,046 526,155 46,891 U. S. Navy 127,834 122,114 5,720 918,515 908,916 9,599 Other governmental 407 503 (96) 3,230 3,630 (400) Senior citizens 12,909 15,467 (2,558) 104,115 89,737 14,378 Total metered revenue 5,367,489 5,352,623 14,866 37,412,327 32,695,135 4,717,192 Other operating revenue 479,592 511, 136 (31 ,544) 3,292,418 3,307,896 (15,478) Total operating revenue 5,847,081 5,863,759 (16,678) 40,704,745 36,003,031 4,701 ,714 Less: abatements (20,705) (53,221) 32,516 (260,617) (243,083) (17,534) Net operating revenue 5,826,376 5,810,538 15,838 40,444,128 35,759,948 4,684,180 Operating expenses Source of supply 47,597 181,001 (133,404) 433,727 464,982 (31,255) Water treatment 266,545 304,224 (37,679) 2,106,323 2,189,938 (83,615) Transmission 455,231 548,714 (93,483) 3,086,918 3,203,169 (116,251) Distribution 1,188,420 782,780 405,640 5,534,685 5,666,068 (131 ,383) Customer accounts 266,675 314,253 (47,578) 1,838,076 1,966,540 (128,464) General and administration 2,501,130 1,446,628 1,054,502 9,905,373 9,358,948 546,425 Wastewater treatment 184,429 112,208 72,221 851 ,571 703,576 147,995 Wastewater collection 225,598 186,805 38,793 1,675,979 2,566,224 (890,245) Depreciation 1,828,759 1,424,761 403,998 9,046,943 8,787,863 259,080 Total operating expenses 6,964,384 5,301,374 1,663,010 34,479,595 34,907,308 (427,713) Utility operating income (1,138,008) 509,164 (1 ,647,172) 5,964,533 852,640 5,111,893 Non-operating revenues (expenses) Interest income 64,522 80,990 (16,468) 470,467 373,031 97,436 Other income 314,784 674,650 (359,866) 503,680 1,027,637 (523,957) Gain (loss) on disposal of assets and inventory (57,093) 9,294 (66,387) 133,036 243,375 (110,339) Interest expense (458,830) (457,727) (1,103) (3,235,994) (3,240,089) 4,095 Other financing fees (74,291) (75,541) 1,250 (149,319) (150,033) 714 Bond issuance costs Amortization Total non-operating revenues (expenses) (210,908) 231 ,666 (442,574) (2,278,130) (1,746,079) (532,051) Net income before contributions (1,348,916) 740,830 (2,089,746) 3,686,403 (893,439) 4,579,842 Capital contributions 166,941 211 ,665 (44,724) 1,596,695 2,049,573 (452,878) Change in net position $ (1,181,975) $ 952,495 $ (2,134,470) $ 5,283,098 $ 1,156,134 $ 4, 126,964 Net position, beginning of period 139,563,484 133,098,412 Net position, end of period $138,381,509 $ 138,381,510 Florida Keys Aqueduct Authority SCHEDULE OF OPERATING EXPENSES For the seven months ending April 30, 2019 Month-to-date Year-to-date Increase Increase This year Last year (decrease) This year Last year (decrease) Salaries $ 1,571 ,391 $ 1,570,731 $ 660 $ 10,388,785 $ 10,484,984 $ (96,199) Salaries (capitalized) Overtime 50,239 72,100 (21 ,861) 415,967 462,210 (46,243) Overtime (capitalized) Retirement 156,704 154,240 2,464 1,187,788 1,231,085 (43,297) Payroll taxes 125,777 126,005 (228) 830,587 827,662 2 ,925 Employee health insurance 279,431 340,982 (61,551) 1,934,349 2,269,468 (335,1 19) Other benefits 12,610 15,058 (2,448) 100,718 73,143 27,575 Electricity 280,563 260,804 19,759 1,807,084 1,622,261 184,823 Fuel for power production 3,052 12,366 (9,314) 53,780 90,395 (36,615) Chemicals 153,805 163,201 (9,396) 1,098,097 982,424 115,673 Maintenance and materials 413,037 464,063 (51 ,026) 2,712,732 2,524,885 187,847 Maintenance and materials - construction 521,186 8,468 512,718 374,962 227,683 147,279 Emergency materials and suppies 10,568 24,862 (14,294) 250,760 2,293,442 (2,042,682) Engineering services 11,212 (11,212) 126,363 46,472 79,891 Accounting and auditing services 1,530 88,489 (86,959) Legal services 5,362 86 5,276 73,461 2,874 70,587 Other consulting and support services 233,437 149,097 84,340 1,285,482 643,779 641,703 Outsourced operations 51,601 88,915 (37,314) 268,202 347,879 (79,677) Sludge removal 32 ,356 17,019 15,337 107,393 61 ,572 45,821 Rental of building - real property 2,441 2,441 3,719 4,638 (919) Rental expense - equipment 1,530 1,506 24 11,449 16,688 (5,239) Transportation expense 33 ,614 49,510 (15,896) 203,396 234,145 (30,749) Insurance-vehicle 4,913 5,585 (672) 34,393 38,927 (4,534) Vehicle repairs (net of insurance reimbursements) 25,000 (25,000) (3,088) (2,696) (392) Insurance-general liabilities 7,604 9,363 (1 ,759) 53,231 67,177 (13,946) General liability claims (net of insurance reimbursements) 27,747 25,000 2 ,747 59,477 25,979 33,498 Insurance-workers' compensation 17,010 23,946 (6,936) 122,515 167,624 (45,109) Workers compensation (net of insurance reimbursements) 5,949 3,786 2 ,163 75,416 35,686 39,730 Insurance-other 963,066 86,211 876,855 1,456,375 520,1 22 936,253 Other claims and damages 16,569 2,944 13,625 (634,678) (231,532) (403,146) Advertising 6,492 8,063 (1 ,571 ) 24,861 31 ,499 (6,638) Bad debt expense 5,000 10,000 (5,000) 60,000 37,140 22,860 Office supplies 5,820 7,407 (1 ,587) 38,924 45,878 (6,954) Bank charges 70,970 60,925 10,045 409,518 324,015 85,503 Cashiers over/short (4) (1) (3) (23) 42 (65) Other utilities and technical services 51 ,654 53,436 (1,782) 536,891 432,977 103,914 Postage 5,589 1,262 4,327 16,589 12,181 4,408 Travel 11 ,645 13,514 (1,869) 52,839 39,876 12,963 Training 10,517 5,410 5,107 43,714 22,223 21,491 Miscellaneous 18,206 8,701 9,505 120,482 84,628 35,854 Public Information and outreach 1,170 2,581 (1,411) 13,227 12,609 618 Misc. Freight 145 616 (471) 1,520 2,725 (1 ,205) Less: administrative overhead (capitalized) (33,141) (7,361) (25,780) (286,135) (83,808) (202,327) Total operating expenses before depreciation 5,135,625 3,876,613 1,259,012 25,432,652 26,119,450 (686,798) Depreciation 1,828,759 1,424,761 403,998 9,046,943 8,787,863 259,080 Total operating expenses $ 6,964,384 $ 5,301,374 $ 1,663,010 $ 34,479,595 $ 34,907,313 $ (427,718) Florida Keys Aqueduct Authority BUDGETARY COMPARISON SCHEDULE For the seven months ending April 30, 2019 Budgeted exeenditures Actual exeenditures % of budget Budget Original Adjusted Month-to-date Year-to-date exeended remaining Capital expenditures: Additions to capital assets $4,165,500 $4,238,700 $ 803,694 $ 1,855,660 43.8% $ 2,383,040 Salaries (capitalized) 1,033,600 1,033,600 65,852 493,047 48% 540,553 Overtime (capitalized) 1,687 10,015 na (10,015) Total Caeital Outla~ 5,199,100 5,272,300 871,233 2,358,722 2,913,578 Operating expenses: Personnel services Salaries 19,854,600 19,704,600 1,571,391 10,388,785 53% 9,315,815 Overtime 580,800 580,800 50,239 415,967 72% 164,833 Retirement 2,064,300 2,064,300 156,704 1,187,788 58% 876,512 Payroll taxes 1,642,400 1,642,400 125,777 830,587 51 % 811,813 Employee health insurance 3,600,000 3,600,000 279,431 1,934,349 54% 1,665,651 Other benefits 244,700 244,700 12,610 100,718 41% 143,982 OPEB na Pension na Total eersonnel services 27,986,800 27,836,800 2,196,152 14,858,194 12,978,606 Other operating expenses Electricity 3,164,000 3,149,000 280,563 1,807,084 57% 1,341 ,916 Fuel for power production 98,000 97,000 3,052 53,780 55% 43,220 Chemicals 2,1 88,100 2,188,100 153,805 1,098,097 50% 1,090,003 Maintenance and materials 4,628,300 4,995,700 413,037 2,712,732 54% 2,282,968 Maintenance and materials - construction 521,186 374,962 na (374,962) Emergency materials and suppies 10,568 250,760 na (250,760) Engineering services 708,000 708,000 126,363 18% 581,637 Accounting and auditing services 93,000 93,000 1,530 2% 91 ,470 Legal services 30,000 30,000 5,362 73,461 245% (43,461 ) Other consulting and support services 1,772,700 2,513,100 233,437 1,285,482 51% 1,227,618 Outsourced operations 1,467,100 1,320,400 51 ,601 268,202 20% 1,052,198 Sludge removal 240,800 240,800 32,356 107,393 45% 133,407 Rental of building - real property 25,500 27,900 2,441 3,719 13% 24,181 Rental expense - equipment 54,200 51,800 1,530 11,449 22% 40,351 Transportation expense 528,200 528,200 33,614 203,396 39% 324,804 Insurance-vehicle 110,000 110,000 4,913 34,393 31% 75,607 Vehicle repairs (net of insurance reimbursements) (3,088) na 3,088 Insurance-general liabilities 140,000 140,000 7,604 53,231 38% 86,769 General liability claims (net of insurance reimbursements) 27.747 59,477 na (59,477) Insurance-workers' compensation 300,000 300,000 17,01 0 122,515 41 % 177,485 Workers compensation (net of insurance reimbursements) 5,949 75,416 na (75,416) Insurance-other 1,162,000 1,162,000 963,066 1,456,375 125% (294,375) Other claims and damages 16,569 (634,678) na 634,678 Advertising 66,700 66,700 6,492 24,861 37% 41 ,839 Bad debt expense 81 ,000 81 ,000 5,000 60,000 74% 21 ,000 Office supplies 147,200 147,200 5,820 38,924 26% 108,276 Bank charges 550,000 550,000 70,970 409,518 75% 140,482 Cashiers over/short (4) (23) na 23 Other utilities and technical services 945,000 945,000 51,654 536,891 57% 408,109 Postage 45,000 44,900 5,589 16,589 37% 28,311 Travel 164,500 164,500 11,645 52,839 32% 111 ,661 Training 190,400 188,400 10,517 44,113 23% 144,287 Miscellaneous 162,700 162,800 18,206 120,083 74% 42,717 Public Information and outreach 102,000 104,000 1,170 13,227 13% 90,773 Misc. Freight 10,000 10,000 145 1,520 15% 8,480 Total other oeerating exeenses 19,174,400 20,119,500 2,972,614 10,860,593 9,258,907 Total operating expense budget 47,161,200 47,956,300 5,168,766 25,718,787 22,237,513 Total operating budget 52,360,300 53,228,600 6,039,999 28,077,509 25,151,091 6,039,999 28,077,509 52.7%1 $ 25,151,091 Less: Capital expenditures (871,233) (2,358,722) Administrative overhead capitalized (33,141) (286,135) Add: Depreciation 1,828,759 9,046,943 Total actual operating expenses $ 6,964,384 $ 34,479,595 Florida Keys Aqueduct Authority Cash Summary April 30, 2019 Cash $ 22,409,501.56 Investments 15,000,000.00 Total cash and investments 37,409,501.56 Externally restricted by statute or covenant Debt service reserves (4,855,830.65) Monroe County funds advanced for wastewater construction (3,401,233.47) Grant match for on-site wastewater project (1,117,710.00) Reserve for self-retained health care claims (1,529,364.92) Cash and investments at board's discretion 26,505,362.52 Board restrictions Contingency fund for unanticipated losses (3,000,000.00) Operating reserve (3 months of minimal operating expenses) (9,000,000.00) Cash and investments after board restrictions 14,505,362.52 Other set asides Customer deposits (2,883,695.00) Cash and investments available for projects $ 11,621,667.52 Florida Keys Aqueduct Authority BUDGET AMENDMENTS AND TRANSFERS For the year ending September 30, 2019 Original Budget Adjusted budget Amendments transfers budget Capital expenditures: Utility plant in service $4,165,500 $ 104,600 $ (31,400) $ 4,238,700 Salaries (capitalized) 1,033,600 1,033,600 Overtime (caeitalized) Total operating capital expenditures 5,199,100 104,600 (31,400) 5,272,300 Operating expenses: Personnel services Salaries 19,854,600 (150,000) 19,704,600 Overtime 580,800 580,800 Retirement 2,064,300 2,064,300 payroll taxes 1,642,400 1,642,400 Insurance 3,600,000 3,600,000 Other 244,700 244,700 Total personnel services 27,986,800 (150,000) 27,836,800 Other operating expenses Electricty 3,164,000 3,164,000 Fuel for power production 98,000 98,000 Chemicals 2,188,100 2,188,100 Maintenance and materials 4,628,300 170,000 181,400 4,979,700 Emergency materials and supplies Engineering services 708,000 708,000 Accounting and auditing services 93,000 93,000 Legal services 30,000 30,000 outsourced operations 1,467,100 1,467,100 Other consulting and support services 1,772,700 593,700 2,366,400 Sludge removal 240,800 240,800 Rent expense-building 25,500 25,500 Rent expense-equipment 54,200 54,200 Transportation expenses 528,200 528,200 Insurance - vehicle 110,000 110,000 Insurance - general liabilities 140,000 140,000 Insurance - workers' compensation 300,000 300,000 Insurance - property and flood 1,162,000 1,162,000 Advertising 66,700 66,700 Bad debt expense 81,000 81,000 Office supplies 147,200 147,200 Other utilities and technical services 945,000 945,000 Postage 45,000 45,000 Travel 164,500 164,500 Training 190,400 (2,000) 188,400 Miscellaneous other 162,700 (1 ,000) 161,700 Bank charges 550,000 550,000 Public information and outreach 102,000 3,000 105,000 Miscellaneous-frei9ht 10,000 10,000 Total other operating expenses 19,174,400 763,700 181,400 20,1 19,500 Total operating expense budget 47,161,200 763,700 31,400 47,956,300 Total operating budget $ 52,360,300 $ 868,300 $ - $ 53,228,600 Florida Keys Aqueduct Authority BUDGET AMENDMENTS For the year ending September 30, 2019 Date of Board Amendment# Approval Account Description and justification Amount 9/26/2018 1-8010-63400-10 Project# Ch 2-19 Scada Network Segregation 233,700 2 11/28/2018 1-4208-10100-99 Purchase a bridge platform truck 104,600 3 12/19/2018 1-8010-63400-10 Consulting services contract with Unified Strategic 360,000 4 3/27/2019 1-2027-62001-08 Purchase additional MIU's 170,000 Total amendments $ 868,300 Florida Keys Aqueduct Authority BUDGET TRANSFERS For the year ending September 30, 2019 Account# Account descriotion Oct Nov Dec Jan Feb Mar Aor Mav Jun Jul Aua Seo Total 10100 Utilitv plant in service $ (31,400 $ 131,400 60101 Salaries (150,000 1150,000 60102 Utilitv plant in service - 60103 Overtime - 60104 Overtime (capitalized) 60401 Retirement - 60402 payroll taxes - 60403 Insurance - 60404 Other - 61500 Electrictv - 61600 Fuel for power production - 61800 Chemicals - 62001 Maintenance and materials 181,400 181,400 63100 Enaineerina services - 63200 Accountina and auditina services - 63300 Leqal services - 63400 Other consultinq and suooort services - 63500 outsourced operations - 63600 Sludge removal - 64100 Rent expense-building - 64200 Rent exPense-equipment - 65000 Transportation expenses - 65601 Insurance - vehicle - 65701 Insurance - aeneral liabilities - 65801 Insurance - workers' comoensation - 65901 Insurance - oroperty and flood - 66000 Advertisinq - 67000 Bad debt expense - 67501 Office supplies - 67502 Bank charges - 67505 Other utilities and technical services - 67506 Postaae - 67507 Travel - 67509 Trainina (2,000 12,000 67510 Miscellaneous other (1,000 11,000 67511 Community Relations - 67512 Water conservation and outreach 1,000 2,000 3,000 67515 Miscellaneous-freiaht - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - Florida Keys Aqueduct Authority Capital Improvement Plan and Debt Service Budget to Actual Comparison April 30, 2019 Remaining Budgeted costs Actual costs budget Capital Improvement Plan Distribution replacement 800,000 2,510,371 (1,710,371) Transmission main improvements C-905 Key Largo 4,500,000 5,803,842 (1,303,842) Transmission main replacements-Grassy Key, lslamorada 1,464,000 66,884 1,397,116 Key West adminstrative building 2,066,000 1,043,485 1,022,515 Navy PS rehabilitation 733,500 2,480 731,020 Gateway meter reading data collectors Stock Island seawater reverse osmosis plant 106,136 (106,136) demo/replace water storage tanks-C69 Trumbo Point 661,342 (661,342) Collection system improvement-Key Haven 389,849 (389,849) Connection of Navy system to Big Coppitt 522,326 (522,326) Onsite wastewater program 142,637 (142,637) Storage tank flow control 1,815 (1,815) Collection system R/R system wide Breezy Pines Wastewater Upgrades 105,800 (105,800) Design of emergency operation plans Hurricane IRMA Fema projects 72,265 {72,265) Capital salaries to be allocated 42,331 (42,331) $ 9,563,500 $ 11,471,561 $ (1,908,061) Debt Service Interest expense $ 4,424,000 $ 3,235,994 1,188,006 Principal payments 4,450,000 4,450,000 $ 8,874,000 $ 3,235,994 $ 5,638,006 BOARD OF DIRECTORS, FLORIDA KEYS AQUEDUCT AUTHORITY AGENDA ITEM SUMMARY AGENDA ITEM DUO- 0/ CONSENT 0 REGULAR 00 MEETING DATE: May 22, 2019 DIVISION: Utility Operations AGENDA TITLE: Monthly status report on current Capital Improvement (CIP) projects. ITEM BACKGROUND: • This report will provide highlights on all current CIP projects, as well as current contractual commitments and expenditures against those commitments. PREVIOUS RELEVANT ACTION BY FKAA BOARD OF DIRECTORS: 1) N/A STAFF RECOMMENDATION (MOTION): N/A SUPPLEMENTAL INFORMATION: • Please reference the attached presentation. DOCUMENTATION: Included: 00 To Follow: D Not Required: D Cost to FKAA: $ ------BUDGETED: Yes 0 No 0 Cost to Others: $ ------Total Cost: $ ------DEPARTMENT: Department Name DEPARTMENT DIRECTOR APPROVAL: L General Counsel: (K'ff1 BOARD ACTION: Approved: o Tabled: D Disapproved: • Recommendation Revised: • Comments: ------Date: ______Recording Clerk: ------Florida Keys P .. Aqueduct Authority / I::) "" ✓ j'i;~f~\~~~~--· ~L/ CIP PROJECTUPDATE 22-MAY 2019 Key Project Highlights 2. Construction Achievements Anticipated Completion This Month Next Month Sombrero Road • Installation of pipe • Complete installation of 36% Distribution Replacement continues pipe and begin testing. ------• Recommendation to award • A mandatory pre-bid C-905 Phase 111will be meeting was held for C-905 presented to the Board for C-905 Transmission Phase Ill approval 85% Replacement • Preparation of FDEP • Perform additional testing clearance package for FDEP clearance on contin ued for C-905 Phase II transmission and distribution system ------• FDEP clearance received Breezy Pines Distribution • Water service connection s 95% • Water service connections Upgrades should be completed began ------• Prepared soils for tank • Complete tie-in of new Trumbo Tank/Pump foundation and inst alled piping and installation of 50% Station Replacement footers and columns for foundation and pump pump station station platform Key Project Highlights (cont.) 3. Construction Achievements Anticipated Completion This Month Next Month • Finalized Contract Grassy Key Transmission • Advertise for bidding to 0% documents and drawings Replacement award project in June with review comments • Advertised RFQ for final engineering services • Present a negotiated Stock Island RO • Held interviews with project scope and budget 0% Facility Upgrades shortlisted firms with the top-rated firm to • In negotiations with top Board for award of contract rated firm ------• Continued installation of • Obtain final FDEP clearance customer grinder system • Continue installation of • FDEP clearance package 99% customer grinder stations was prepared • Connections for wastewater • Closed out Outer Island services to begin contract with Reynolds • Conduct a mandatory pre bid meeting for interested New Key West • Finalized bid documents 0% bidders Headquarters Building and started advertisement • Bid opening scheduled for July 12, 2019 Contractual Commitments as of April 30, 2019 4. FKAA Other Source Contract Total Remaining Remaining Other Funding Project Value Expenditure Commitment Commitment Source Water Projects Key Haven Water System Upgrade $ 1,430,000 $ 1,264,001 $ 165,999 $ Key Haven Water System Upgrade $ 823,088 $ 823,088 $ - $ Tavernier Water Main Upgrade $ 1,924,778 $ 1,749,197 $ 175,581 $ C-905 Transmission Upgrade $ 8,831,486 $ 7,152,818 $ 1,678,668 $ Sombrero Water Main Upgrade $ 1,791 ,793 $ 244,190 $ 1,547,604 $ Breezy Pines Water Main Upgrade $ 391 ,985 $ 334,229 $ - $ 57,756 HOA Trumbo Tank/PS Upgrade $ 2,372,491 $ 788,189 $ - $ 1,584,302 Navy Grassy Key Transmission Replacement $ 255,842 $ 223,160 $ 32,683 $ Stock Island RO Upgrade $ 209,541 $ 182,296 $ 27,245 $ lslamorada Transmission Main Replaceme $ 64,617 $ - $ 64,617 $ Wastewater Projects Decentralized Onsite WW Systems $ 952,968 $ 397,111 $ 138,964 $ 416,893 EPA Key Haven Wastewater System Upgrade $ 7,331,946 $ 7,172,301 $ 159,645 $ Boca Chica FM/Demo $ 2,869,982 $ 2,669,460 $ 200,522 $ Key Haven Force Main $ 3,088,436 $ 2,661 ,732 $ 426,703 $ Key Haven WvVTP Decommission/Demo $ 79,978 $ 22,647 $ 57,331 $ Cudjoe Regional WW Treatment System $ 109,140,869 $ 107,041 ,541 $ 2,099,328 Monroe County Facilities Headquarters 1,211,800 351 ,855 Headquarters Emergency Measures 40,928 Marathon Cam us Breakout of Costs by Allocation and Assignment 5. Water Navy Tre1tment 6% HOA 6 % Facilitiits 12% WW Transmission 12% '- FKAA 55" Distribution (Are.ii 1&2) COiiection ~ 12% Distribution (Arn 3) 6% / Distribution (Are, J&S) WutewaterTr~atment / 6% 12" Expenditure Allocation Expenditure Assignment (through April 30, 2019) (by Agency) BOARD OF DIRECTORS, FLORIDA KEYS AQUEDUCT AUTHORITY AGENDA ITEM SUMMARY AGENDA ITEM: DUO- 02. CONSENT: 0 REGULAR: G'.] MEETING DATE: May 22, 2019 DIVISION: UTILITY OPERATIONS AGENDA TITLE: Consideration to approve award of contract for FKAA Project #1152-17, Phase Ill "CR-905/HIGHWAY U.S. TRANSMISSION PIPELINE CROSSING" to Key Honey Contracting in the amount of $1,428,936.30. ITEM BACKGROUND: • Project includes installation of approximately 970 ft. steel transmission pipeline near FKAA's David C. Ritz Booster Pump Station and pipeline surge mitigation equipment. • The bid request was posted on Demand Star, advertised in the Keys Weekly Newspapers and posted on the FKAA website. • Two bids were opened on May 7th, 2019. • Although the lowest bid price is above the engineer's estimate of $1,086,000, staff has reviewed and determined that the lowest priced, responsive and responsible bidder was Key Honey Contracting. PREVIOUS RELEVANT ACTION BY FKAA BOARD OF DIRECTORS: 1) On December 21 , 2016, the Board of Directors approved construction contract for FKAA Project #1094- 08 to J.A. LaRocco. 2) On April 25, 2018, the Board of Directors approved construction contracts for FKAA Project #1152-17, Phase IIA and IIB to Ferreira Construction. 3) On June 27, 2018, the Board of Directors approved design contract for Project #11 52-1 7 Phase Ill to Carollo Engineers. STAFF RECOMMENDATION (MOTION): Consideration to approve award of contract for FKAA Project #1152-17, Phase Ill "CR-905/HIGHWAY U.S. 1 TRANSMISSION PIPELINE CROSSING" to Key Honey Contracting in the amount of $1,428,936.30. SUPPLEMENTAL INFORMATION: • See attached bid summary. DOCUMENTATION: Included: 0 To-Follow: • Not Required: • Cost to FKAA: $ 1,428,936.30 BUDGETED: Yes [Z] No0 Cost to Others: $ Total Cost: $ 1,428,936.30 DEPARTMENT: Engineering DEPARTMENT DIRECTOR APPROVAL: DIVISION DIRECTOR APPROVAL:-ft','C--,f------:::---.------ General Counsel: ~ Executive Directoc~ BOARD ACTION: Approved: Tabled: Disapproved: Recommendation Revised: Comments: ______ Date: ______Recording Clerk: ______Key Honey Contracting Metro Equipment Service, Inc. Project: C-905 (Card Sound Rd) -Phase 3 Transmission Main Upgrade Carey Hi rsch Jorge Fonte Bid Open Date: 05.07.2019 10:08 AM [email protected] [email protected] 701-621-1151 3057403303 Description Quantity UoM Unit Cost Total Cost Unit Cost Total Cost Base Bid 1 Bonds and Insurance 1 LS 23,000.00 23,000.00 351 ,000.00 351,000.00 2 Mobilization 1 LS 60,000.00 60,000.00 94,000.00 94,000.00 3 Demobilization 1 LS 70,000.00 70,000.00 190,000.00 190,000.00 4 18-inch C200 Spiral Weld Steel Pipeline 60 LF 650.00 39,000.00 900.00 54,000.00 5 Flexible and Special Couplings 5 EA 3,660.00 18,300.00 2,000.00 10,000.00 6 16-inch C200 Spiral Weld Pipeline 910 LF 640.00 582,400.00 350.00 318,500.00 7 Connecting to Existing 36-inch Steel Main 1 EA 35,000.00 35,000.00 80,000.00 80,000.00 8 Connecting to Existing 18-inch DIP Main 1 EA 7,500.00 7,500.00 30,000.00 30,000.00 9 Connecting to Existing 16-inch PVC C-900 DR14 Ma 1 EA 8,500.00 8,500.00 20,000.00 20,000.00 10 Flow Meter and Pressure Reducing Valve Vaults 2 EA 52,000.00 104,000.00 73,000.00 146,000.00 11 45 Deg. 16-inch C200 Spiral Weld Steel Fittings 2 EA 4,250.00 8,500.00 6,000.00 12,000.00 12 66 Deg. 16-inch C200 Spiral Weld Steel Fittings 1 EA 4,800.00 4,800.00 10,000.00 10,000.00 13 Jack and Bore Steel Casing to Cross Highwav U.S. 1 138 LF 1,498.00 206,724.00 2,400.00 331,200.00 14 Cathodic Protection System 1 EA 15,000.00 15,000.00 5,000.00 5,000.00 15 18-inch DIP Tee Fittings 1 EA 4,400.00 4,400.00 8,000.00 8,000.00 16 18-inch x 16-inch DIP Reducer 1 EA 1,938.00 1,938.00 6,000.00 6,000.00 17 90 Deg. 18-inch DIP Fittings 2 EA 2,762.00 5,524.00 9,000.00 18,000.00 18 90 Deg. 18-inch C200 Spiral Weld Steel Fittings 2 EA 2,000.00 4 ,000.00 9,000.00 18,000.00 19 Combination Air Valve 1 EA 11,730.00 11,730.00 15,000.00 15,000.00 20 18-inch Butterfly Valve 2 EA 8,015.00 16,030.00 10,000.00 20,000.00 21 10-inch Pressure Reducing Valve 1 EA 18,437.00 18,437.00 29,000.00 29,000.00 22 18-inch x 10-inch C200 Spiral Weld Steel Reducer 2 EA 3,500.00 7,000.00 15,000.00 30,000.00 23 Ultrasonic Flowmeter 1 EA 12,750.00 12,750.00 8,000.00 8,000.00 24 Surge Mitigation System and Concrete Work 1 EA 23,500.00 23,500.00 3,000.00 3,000.00 25 Utility Locates / Soft Digs 1 LS 11 ,000.00 11,000.00 1,000.00 1,000.00 26 Contingency to be used at Owner's Discretion 1 EA 129,903.30 129,903.30 180,770.00 180,770.00 Base Bid Cost Total 1,428,936.30 1,988 470.00 Bid Summa Base Bid Total 1,428,936.30 1,988,470.00 BOARD OF DIRECTORS, FLORIDA KEYS AQUEDUCT AUTHORITY AGENDA ITEM SUMMARY AGENDA ITEM: DUO- 03 CONSENT: 0 REGULAR: [X] MEETING DATE: May 22, 2019 DIVISION: UTILITY OPERATIONS AGENDA TITLE: Consideration to approve Change Order No. 2 in the amount of $200,094.79 and final payment to close-out FKAA Project #4058-15, "Key Haven Utility Improvements", to D.N. Higgins, Inc., in the amount of $745,802.93. ITEM BACKGROUND: • The project included the replacement of water and sewer mains and services throughout the Key Haven Districts A, B & C as well as final restoration and complete asphalt of roadways. PREVIOUS RELEVANT ACTION BY FKAA BOARD OF DIRECTORS: 1) On July 27, 2016, the Board approved award of FKAA Project# 4058-15 Key Haven Utility Improvements (A, B, C) to D.N. Higgins, Inc. in the amount of $6,117,000. 2) On October 25, 2017, the Board approved Change Order No. 1 for District A, District C and Plant Lift Stations, Pumps and Panels to D.N. Higgins, Inc. in the amount of $564,000. STAFF RECOMMENDATION (MOTION): Consideration to approve Change Order No. 2 in the amount of $200,094.79 and final payment to close-out FKAA Project #4058-15, "Key Haven Utility Improvements", to D.N. Higgins, Inc., in the amount of $745,802.93. SUPPLEMENTAL INFORMATION: • See attached documentation. DOCUMENTATION: Included: 0 To-Follow: D Not Required: • Cost to FKAA: $ 745,802.93 BUDGETED: Yes [KJ No0 Cost to Others: $ Total Cost: $ 745,802.93 DEPARTMENT: Engineering DEPARTMENT DIRECTOR APPROVAL: General Counsel: r,:re Executive Director:µ BOARD ACTION: Approved: Tabled: Disapproved: Recommendation Revis~d: Comments: ------ Date: ______Recording Clerk: ______Florida Keys Aqueduct Authority CHANGE ORDER 2 KEY HAVEN UTILITY IMPROVEMENTS DISTRICTS A, B, C FKAA PROJECT #4058-15 I. General This Change Order is hereby made a part of the Contract Documents. All requirements of the original Contract Documents shall remain in full force and effect except as modified hereinafter. II. Scope of Work and Reason for Modification Change Order 002 is for costs associated with additional work scope to complete private property sewer connections and miscellaneous unforeseen conflicts throughout the project. See below for further cost breakdown and refer to the attached backup for further details. Ill. Summary of Cost Changes A Original Contract Bid w/ Contingency: $6,117,000.00 B. Unused Contingency $ (79, 166.22) C. Amount of Change Order 1 $ 564,000.00 D. Amount of Change Order 2 $ 200,094.79 E. Adjusted Contract Amount $ 6,801,928.57 IV. Summary of Contract Time Changes By execution of the Change Order all parties agree that the Contractor has met the Contract Time per the dates established in the Change Order Summary Cover Sheet. No Further Extension of Contract Time is required. Page 1 of2 The Florida Keys Aqueduct Authority and the Contractor, D.N. Higgins, Inc., agree that the time and costs sum agreed to in this Change Order constitutes a full and complete settlement of the issues set forth in this Agreement. The Contractor accepts the terms of the Change Order as full compensation for all costs, whether direct or indirect, whether incurred or in the future, related to the issues set forth in this Change Order. The undersigned have carefully read this Change Order and by affixing their signatures attest their full agreement with the provisions herein. Owner: Contractor: Florida Keys Aqueduct Authority D.N. Higgins, Inc. ~'i-Jt --~Kirk C. Zuelch Date Paul Waters Date Executive Director Kent Nelson, PE Date Deputy Executive Director Page 2 of2 KEY HAVEN UTILITY IMPROVEMENT PROJECT FKAA PROJECT #: 4058-16 ON HIGGINS JOB #: 5800-11 Additional W0fk scope I EWC#I DATE: I DESCRIPTION OF WORK: I LOCATION I AMOUNT: 001 3/13/2017 MODIFY MH C-27 BAMBOOTER S 3,967.72 005 4/4/2017 STORMWATER CONFLICT NOT ON PLANS RFI # 10 ASTERTER $ 2,167.00 008 617/2017 RFI # 14: CORE MH # 28 BAMBOOTER $ 1,110.72 009 519/2017 MH # A-6 MODIFY INVERTS ALLAMANDA TER S 1,110.72 010 519/2017 MH # A-9 MODIFY INVERTS ASTERTER S 555.36 011 4/17/2018 SIDEWALK INSTALL ED SWIFT ENTRANCE KEY HAVEN BLVD S 1,807.73 012 6-27-28,2017 REMOVE DROP OLD MH # C-3 NOT ON PLANS CYPRESS AVE S 6,129.20 013 7/27/2018 MH # C-7 DESIGN ISSUE: MODIFIED INVERT W CYPRESS TER S 566.24 014 10/25/2018 LS-A, LS-C RPZ WATER SER PER FKAA REQUEST: EXTRA All.AMANDA AVE S 3,269.17 015 4/18/2018 PRIVATE PROPERTY LATERAL, UNDER WALL# 18 ALLAMANDA AVE. S 425.93 020 6-13-14-2018 CONFLICT NOT ON PLANS: NEW SSW/ 4'WM. REROUTE AMARYLLIS DR. S 5,212.02 029 5/4/2018 PRIVATE PROPERTY LATERALS & REPAIRS: LOTS#: 21, 23 ASTERTER S 4,041.88 030 10-2-3-18, 10-18-18 REDO OW, SW, ROADWAY PONDING LOTS#: 23-25, 6. ASTERTER S 10,933.12 031 5/2/2018 PRIVATE PROPERTY LATERAL: LOTS# 26, 28 ASTERTER S 1,893.27 032 4/18/2018 PRIVATE PROPERTY LATERAL:# 14 & 18 AZALEA DR S 1,103.85 033 4/24/2018 PRIVATE PROPERTY LATERAL: #26 AZALEA DR S 697.99 034 8-14,9-17,10-2-18 PRIVATE PROPERTY LATERALS: LOT#: 3 BAMBOOTER S 2,296.84 035 8-14, 9-17-18 PRIVATE PROPERTY LATERALS: LOT#: 5 BAMBOOTER $ 4,392.11 036 8-21, 9/21/2018 PRIVATE PROPERTY LATERALS & REPAIRS: LOT#: 9 BAMBOOTER S 3,325.18 037 8/23/2018 PRIVATE PROPERTY LATERALS & REPAIRS: LOT#: 10 BAMBOOTER S 6,819.21 038 8-20, 21-9-21-18 PRIVATE PROPERTY LATERALS & REPAIRS: LOTS#: 11 BAMBOOTER S 6,487.42 039 8/22/2018 PRIVATE PROPERTY LATERALS & REPAIRS: LOT#: 12 BAMBOOTER S 4,802.04 040 AUG-SEPT 2018 PRIVATE PROPERTY LATERALS & REPAIRS: LOTS#: 13 BAMBOOTER S 21,651.54 041 8/24/2018 PRIVATE PROPERTY LATERALS & REPAIRS: LOT#: 14 BAMBOOTER S 8,014.85 042 8-18,30, 11-2-4, 11-2-18 PRIVATE PROPERTY LATERALS & REPAIRS: LOT#: 15 BAMBOOTER S 11,394.02 044 8/7/2018 PRIVATE PROPERTY LATERALS: LOT#: 20 BAMBOOTER S 2,274.89 045 8-3, 9-13-2018 PRIVATE PROPERTY LATERALS: LOT#: 21 BAMBOOTER S 4,821 .40 046 8/2/2018 PRIVATE PROPERTY LATERALS PLAN ISSUES: LOT#: 26 BAMBOOTER S 4,901 .83 048 8/23/2017 PLAN ELV ISSUES LATERALS LOTS# 32 & 34: MODIFIED BAMBOOTER S 1,041 .41 049 7/30/2018 PRIVATE PROPERTY LATERALS PLAN ISSUES: LOT#:36 BAMBOOTER S 2,440.72 051 7-30,8-18-18 PRIVATE PROPERTY LATERALS & REPAIRS: LOT#: 12 BEECHWOOD DR. S 1,648.00 053 7/27, 8-15-2018 PRIVATE PROPERTY LATERALS PLAN ISSUES: LOT#:16 BEECHWOOD DR. S 2,692.17 054 7-27, 8-15. 8-16.11-2-18 PRIVATE PROPERTY LATERALS & REPAIRS: LOT#: 18 BEECHWOOD DR. S 3,951.42 055 7/23-24/2018 PRIVATE PROPERTY LATERALS: LOT#: 19 BEECHWOOD DR. S 2,293.57 056 7123,25/2018 PRIVATE PROPERTY LATERALS: LOT#: 20 BEECHWOOD DR. S 2,279.68 058 7/25/2018 PRIVATE PROPERTY LATERALS: LOT#: 22 BEECHWOOD DR. S 907.57 059 8/8/2018 PRIVATE PROPERTY LATERALS: LOT#: 11, 13 BIRCHWOOD DR. S 2,626.38 060 8-6, 9-20, 2018 PRIVATE PROPERTY LATERALS: LOT#: 20 BIRCHWOOD DR. S 2,365.20 061 7-23-24, 30-18 8-14-18 PRIVATE PROPERTY LATERIALS: LOT#: 2 BOUGAINVILLEA AVE S 3,077.63 064 7-23-24-2018 EXTRA: ARV'S, GROUTED BRIAN INC. CYPRESSAVE/ALLAMANOAAVE $ 4,460.00 065 10/24/2018 LS-C, INSTALL SAFETY GRATE NOT ON PLANS CYPRESS AVE S 1,316.39 067 10/23/2018 RELOCATE LATERAL PER FKAA REQUEST EXTRA LOT# 10 CYPRESS AVE S 1,734.19 070 8/8/2018 PRIVATE PROPERTY LATERALS: LOT#: 39 CYPRESS AVE. $ 1,385.95 071 8/7/2018 PRIVATE PROPERTY LATERALS: LOT#: 45 CYPRESS AVE S 1,756.01 072 8/8/2018 PRIVATE PROPERTY LATERALS: LOT#: 47 CYPRESS AVE $ 1,794.27 073 11/1/2017 FM BY PASS PLANT LIFT STATION (WCO#007) KEY HAVEN RD S 4,042.02 075 2/28/2018 CONFLICT NOT ON PLANS: REROUTE WM UNDER RCP KEY HAVEN RD S 4,006.08 077 1213/2018 INSTALL 4" 90 PLANT LIFT STA PER FKAA REQUEST KEY HAVEN RD S 723.57 078 7/12/2018 PRIVATE PROPERTY LATERALS: LOT# 48 KEY HAVEN RD S 4,111.01 080 7-23-24, 30-18 8-14-18 PRIVATE PROPERTY LATERIALS: LOT#: 74 KEY HAVEN RO S 3,859.91 084 7-11- 10-24-2018 PRIVATE PROPERTY LATERALS: LOT# 131 KEY HAVEN RD $ 9,243.37 085 7-11-9-25-2018 PRIVATE PROPERTY LATERALS: LOT# 133 KEY HAVEN RD $ 7,850.28 086 7/10/2018 PRIVATE PROPERTY LATERALS: LOT# 200 KEY HAVEN RD S 2,314.74 TOTAL: Private Property connections & misc. conflicts negotiated amount $200,094.79 MATHEWS /J1'~ CONSULTING ' Change Order 002 ff;\ a BUTE OODMAN company Project: Key Haven Utility Improvements - Districts A, Band C Change Order: I 002 Owner: Bubba Osterhoudt, Construction Manager, FKAA Engineer: Aaron Cutler, Construction Manager, Mathews Consulting Contractor: Paul Waters, Project Manager, DN Higgins Change Order 002 is for additional work scope costs to complete Private Property Sewer Description: Connections and Miscellaneous Unforeseen Conflicts throughout the project. See Below for further Breakdown and refer to the attached Backuo for further details. Item: I Description: Cost: 1 I Private Property Sewer Connections & Miscellaneous Unforeseen Conflicts $200,094.79 Total Cost for Change Order 002: $200,094.79 Contract Summary Original Lump Sum Contract Amount: $5,817,000.00 Original Contingency Allowance Amount: $300,000.00 Unused Contingency Allowance Amount: -$79, 166.22 Total Cost for Change Order 001: $564,000.00 Total Cost for Change Order 002: $200,094.79 Updated Lump Sum Contract Amount: $6,581,094.79 Updated Lump Sum Contract Amount (Including Contingency): $6,801,928.57 Original Substantial Completion Date: January 12, 2018 Original Final Completion Date: February 11 , 2018 Updated Substantial Completion Date: September 14, 2018 Updated Final Completion Date (Closeout Negotiation): October 14, 2018 MATHEWS /11~ C ONSULTING ' Change Order 002 Ill\ a BAXTE ~ OOO MAN company Owner Contractor Florida Keys Aqueduct Authority DN Higgins Kent Nelson, P.E. Paul Waters Executive Director Utilit O erations Sign: Date: Florida Keys Aqueduct Authority Jolynn Reynolds, P .E. Mana er of En ineerin Sign: Date: Florida Keys Aqueduct Authority Bubba Osterhoudt Construction Mana Sign: Date: ftorida Xeys Yl.queditct Yl.utliority Pay :Request Pay Request Number: 23 Name of Project Key Haven Utility Improvements From 10/1/2018 Districts A, B & C - Water System To 10/25/2018 FKAA Project Number ------i2323-16 Page Contract Bid Amount 1,430,000.00 Approved By Date Contingency Amount 75,000.00 Manager of Engineering Change Orders Unused Contingency (23,545.02) Adjusted contract 1,481,454.98 Approved By Date Construction Contract Manager Total work to date plus material stored per attached sheet 1,430,000.00 Contingency Used 51,454.98 Approved By Date Grand Total Work-to-Date 1,481,454.98 Finance Department Less retainage 10% Subtotal 1,481,454.98 Reviewed By Date lnsP.ector Less previous payments 1,264,000.80 Total due this estimate 211,454.18 I DOUGLAS N. HIGGINS, INC. APPLICATION AND CERTIFICATE FOR PAYMENT DN HIGGINS, INC. PROJECT: KEY HAVEN UTILITY IMPROVE: DIST A,B,C APPLICATION #: 23 DISTRIBUTION 3390 TRAVIS POINTE RD, SUITE A PROJECT# 2323-16 WATER SYSTEM - OWNER ANN ARBOR, Ml 48108 DNH PRJ#: 5800-16 PERIOD TO: OCT. 25, 2108 - ARCHITECT TO: - CONTRACTOR FKAA ENGINEER: Mathews Consulting DATE OF CONTRACT: SEPT. 19, 2016 1100 Kennedy Drive 477 S. Rosemary Ave , Ste 330 Key West, FL 33040 West Palm Beach, FL 33401 SUMMARY of CHANGE ORDERS Total Changes approved in ADDITIONS DEDUCTIONS previous months: Application is made for Payment, as shown below in connection with Total approved this month: DHN, Inc. Continuation Sheet(s) attached. COlfflHOENCY AMT $ 7S,000.00 1. ORIGINAL CONTRACT SUM CONTRACT AMT LESS: 171,- 1,430,000.00 2. Net change by change orders. 0.00 3. CONTRACT SUM TO DATE (1 +/. 2) s1,4lh,454.9B HOTE; INCLIJOH 4. TOTAL COMPLETED & STORED TO DATE $1,481 ,454.98 Al'f'RO\.'EO COHTWOEHCY (Col G. Continuation Sheet) AIITOF: 151,454.N 5. RETAINAGE a. 10% of Completed Work TOTALS: $ . 0.00 (Column D+E on Continuation Sheet) I b. 0% of Stored Material 0.00 Net Change by Change Orders: 0.00 (Column F on Continuation Sheet) DNH, Inc. certifies that to the best of DNH's. Inc's. know1edege, Total Retainage lines Sa + Sb or informabon and belief the work covered by this Application for Payment has Total in Column J of Continuation Sheet $0.00 been completed in accordance with the Contract Documents, that all amounts 6. TOTAL EARNED LESS RETAINAGE $1,481 ,4S4.98 have been paid by ONH's, Inc. tor work which previous Certificates tor (Line 4 less Line S Total) Payment we'!:..._Issu~yme ts received from the Owner. and that 7. LESS PREVIOUS CERTIFICATES FOR PAYMENT $1,264,000.80 m,s~due (Line 6 from Prior Certificate) '- ~ ~ I A 8. CURRENT PAYMENT DUE $217,454.18 y ft>( VuVV' Date: -~l ~-f J9 . BALANCE TO FINISH, PLUS RETAINAGE $0.00 \I (Line 3 less Line 6) ENGINEER'S CERTIFICATION State of Florida County of Monroe IV)A y Engineer's signature below is his assurance to the Owner, concerning the payment herein S,bscribed ~ ;, J.::?, -""19 applied for, that: (1) Engineer has inspected the work represented by the Pay Application. 11 (2) such work has been completed to the extent indicated in this Application, & the quality Notary Public: :JY1..n. .t2+- )~ - A ., • • ------~ ~ -••"' "••··· of workmanship & materials conforms with the Contract Documents, (3) this Application for "' RONALDJ ARMSTRONu • I ~:ffl·•- Notary Public - Stateof Fl0<1da Payment accurately states the amount of work completed & payment due therefor, & (4) My Commission expires v ' r.~~. ~:) rnmmission # GG1 3901S Engineer knows of no reason why payment should not be made. ARCHITECT: "--~~~- ' MyComm . txpires,..., 1.1, ,v, ' I llocdtdthrcuq~ ~,t>cr •I Nctary Asin -- - - - AMOUNT CERTIFIED: $ BY: DATE: ' Neither this Application for payment applied for herein is assignable or negotiable. Payment shall be made only to Contractor, & wilthout prejudice to any rights of Owner or Contractor under the Contract Documents or otherwise. DOUGLAS N. HIGGINS, INC. 5509 5TH AVE, UNIT# 3 Key West, FL 33040 305 292-7889 APPLICATION and CERTIFICATE FOR PAYMENT PAY APP#: 23 FROM: SEPT. 26. 2013 Key Haven Utility Improvements TO: OCT. 25, 2018 Water System FL KEY AQUEDUCT AUTHORITY DATE: 13-May-19 PERJOOTO · OCT 25 2108 Page2 of 4 A B C D E F G H I I J K L M N 0 WORK COMPLETED EST. AMOUNT TOTAL MArLS TOTAL % BALANCE ITEM DESCRIPTION UNIT UNIT QUANTITY SCHEDULED PREVIOUS PREVIOUS QUANTITY THIS k:iUANTITYTC PRESENTLY COMP+STOR COMP TO NUMBER OF WORK PRICE VALUE QUANTITY AMOUNT THIS PERIOD PERIOD DATE: STORED TO DATE M/F FINISH General Project Requirements 1 Mobilization LS $ 125,000.00 1 125.000.00 s 1.00 125,000 00 0 .00 100 12500000 100% 0.00 2 General Condilions LS $ 55,000.00 1 $ 55,000.00 1.00 55.000.00 000 1.00 5500000 100% 000 3 Bonds and Insurance LS $ 22,350 00 1 $ 22,350.00 1.00 22,350.00 0 00 1.00 22350.00 100% 000 4 Maintenance of T rafftc LS s 7,000.00 1 $ 7,000.00 1.00 7,000.00 0.00 1.00 7000 00 100% 000 5 Erosion and Storm Water Control LS $ 10.373.75 1 $ 10,373.75 100 10,373.75 0.00 1 00 10373 75 100% 000 6 Pre-Construction Vtdeo LS $ 2,500.00 1 s 2,500.00 1.00 2,500.00 0.00 1.00 2500.00 100% 000 7 As-Buit Record Drawing LS 10,000.00 s 1 $ 10,000.00 0.00 0.00 0.2158825 2,158.83 0.22 215883 22°.4 7.84118 8 FKAA Inspector Field Office LS $ 3,00000 1 $ 3,000.00 1.00 3,000.00 0.00 100 3000.00 100% 000 9 Disinfection and Pressure Testing Water Lines LS $ 10,500.00 1 $ 10,500.00 1.00 10,500.00 0.00 1 00 10500 00 100°4 000 Water System 10 4· PVC C900 Water Main LF $ 29.00 35 $ 1.015.00 30.00 870.00 0.00 30.00 87000 86% 145 00 11 6" PVC C900 Water Main LF $ 38.00 7496 $ 284,848.00 7698.00 292,524.00 0.00 7,698.00 292524.00 103°4 (7,676.00) 12 8" PVC C900 Water Main LF $ 63.00 2772 $ 174,636.00 2967.00 186,921.00 0.00 2,967.00 186921 00 107% (12,285 00) 13 6" Gate Valve EA $ 1,650.00 19 $ 31,350.00 18.00 29,700.00 0.00 18.00 29700 00 95% 1,650 00 14 8" Gate Valve 2,575.00 $ EA $ 5 12,875.00 5.00 12,875.00 0.00 5.00 12875 00 100% 0.00 15 4" X 4" Tapping Sleeve and Valve EA $ 3,450.00 2 $ 6,000.00 0.00 0.00 0.00 0 00 000 0% 6,900 00 16 8" X 8" Tapping Sleeve and Valve EA $ 5,100.00 1 $ 5,100.00 1.00 5,100.00 0.00 1.00 5100 00 100% 000 17 Connect to Existing Fire Hydranl EA $ 800 00 1 $ 800.00 1.00 800.00 0.00 1 00 800.00 100% 000 18 Fire Hydrant Assembly EA $ 4,475.00 7 $ 31,325.00 7.00 31,325.00 0.00 7.00 31325 00 100% 000 19 Blow Off Assembly EA $ 3,380.00 7 $ 23,660.00 8.00 27,040.00 000 800 27040 00 114% {3,380 00) 20 1" Single Water Service (For 518" Meter - Type 0) EA s 1,450.00 177 $ 256,650.00 180.00 261,000.00 000 18000 26100000 102% {4,350 00) 21 1· Double Water Service (For 5/8" Meter - Type E} EA $ 2,500.00 7 $ 17,500.00 6.00 15,000.00 000 6.00 15000.00 86% 2.500 00 22 Trench Repair/ Flow Fill LF $ 18.00 2440 $ 43,920.00 244000 43,920.00 0.00 2,440.00 4392000 100% 000 23 1· Mill and 1· Type S-1 Asphatt Trench Repair (CACO#OOf & #003) SY $ 17.00 2408 $ 40,936.00 2408.00 40,936.00 000 2,408.00 4093600 100% 000 24 1" Type S-111Asphalt Overlay SY $ 13.25 10065 $ 133,361.25 0.00 0.00 0.00 0.00 000 0% 133,361 25 25 Restoration - Driveways I Sidewalks SF $ 18.00 6300 $ 113,400.00 4262.25 76,720 50 0.00 4,262.25 76720 50 68% 36,679 50 26 Remove Existing Valves Box and Abandon Below Grade EA $ 50.00 16 $ 800.00 8.00 400.00 000 8.00 40000 50% 40000 27 Pavement Mari APPLICATION and CERTIFICATE FOR PAYMENT Key Haven Utility Improvements Water System FL KEY AQUEDUCT AUTHORITY DATE: 13-Moy-10 PERIOD TD: DCT. 25, 2108 Page 3 of -4 A B C D E F G H J K L M N 0 WORK COMPLETE MArLS TOTAL % EST. AMOUNT PRESENTLY COMP+ STOR COMP BALANCE ITEM DESCRIPTION UNIT UNIT QUANTITY SCHEDULED PREVIOUS PREVIOUS QUANTITY THIS STORED TO DATE TO NUMBER CWWORK PRICE VALUE QUANTITY AMOUNT THIS PERK>O PERtoO not tn O or E D•E• F GIC FINISH 34 CONTINGENCY LS $ 75,000.00 75,000.00 0.93 89.&71.91 35 CACD • 001- KEY HAVEN lER SCOPE DEDUCt 42,760.55 -1 LS . -s :::-:::-:~ ::::::: ::<:o~ 36 CAC0.-002 KEY.HAYEN·ROJJTlUTY-RELOCATEaADD LS $ 28,000.00 1 :::::::: :cOOli:::::: ::-:'.:'.:CJoit D•OOJ TEMPWMKEYHAVENRD~DEDUCT 37 LS $ 6,141.38 -1 :;:;:::::~ '.:;:;:;:'.:;:;:p;oii 38 D f 004 ADDASl'f!ALT MJU.l',IG SCOPE ADD u 61,341.00 1 ::::;:'.:;l-OiN:;:;:;:;::::-: o~ 39 D-.OOSWII-VAU\,T OVEII~ HV<(Y114'!ERIAL-O!ILY LS 10,000.00 10,000.00 :::::·:::~ :::::::·:::::o~ 40 GACDIOOT TEMP.RD9EPAJRJ APPLICATION and CERTIFICATE FOR PAYMENT Key Haven Utlllty Improvement s Water System FL KEY AQUEDUCT AUTHORITY DATE: 13-May-19 PERIOD TO· OCT 25 21011 Page -4o f 4 A B C D E F G H I J K L M N 0 WORKCOMPL"' D MATLS TOTAL ,. EST. AMOUNT TOTAL ITEM PRESENTLY COMP+ STOR COMP BALANCE DESCRIPTION UNIT UNIT QUANTITY SCHEDULED PREVIOUS PREVIOUS QUANTITY NUMBER THIS fQuANTITY TC STORED TO DATE TO OF WORK PRICE VALUE QUANTITY AMOUNT TH1SPERIOO PERIOO DATE: notlnDorE O+E+F G/C FIN1SH 66 CONTINGENCY WORKSEETFOR FKAA 67 CONTINGENCY LS s 75 000.00 , 75 000.00 68 CACD HO{ Ka HAVEH11:RSCOfE DEDUCT. l.S s 42,760.56. , 42,760..55 69 CACD f 002 KEY HAVEN RDl1TlUTY RELOCATES Abo LS $ 28_000.00 ., 128,000.00) 70 CACD,.003 TEMP WM KEY HA-RD"SCOPE DEDUCT LS s 6, 1"8.38 , 6,1"8.38 71 ~-- 0CM.ADO ·~ T MIU.ING SCOPE ADO LS $ 81,348.00 -1 (61,348.00) 72 CACO HOI WM VAULT OVERSEAS HWY IIA.TSUALONLY l.S $ 1:0,000.00 ., (10,000.00) _, 73 CACO f ~7 TEMP RD REPAIR KEY HAVENRD, SCOPE ADO LS s 1,015.91 (1,015.91) 74 0.00 75 0.00 76 0.00 77 0.00 78 0.00 79 0.00 80 0 ..00 81 0.00 82 0.00 ..._ 83 ' COHTINGENCYfllND ~ ·, 23-548.02 84 0.00 85 0.00 86 0.00 87 0.00 88 0.00 89 0.00 90 0.00 91 0.00 92 0.00 93 0.00 94 0.00 95 0.00 96 PER FKAA PERSONNEL , CONTINGENCY OF $75,000 NOT .., 0.00 97 INCLUOED IN CONTRACT TOTAL $1 ,505 000 . $75 000 • $1,430.c'ioo----. 0.00 Total • Paoe 4: I $0.00 xxxxxxnr $0.00 S0.00 $0.00 $0.00 #DIV/0 I S0.00 Total - Paaes 2 + 3: --- ,_ 1,505.000.00 In I llXXXXXll 1 ,330,527.16 150,927.12 0.00 1,481,454.98 98% 0.00 TOTAL· PAGES 2 + 3 + 4: $1,430,000.00 xxxxxxxx $1,330,527.16 $150,1127.82 $0 .00 $1,481,454.91 104% $0.00 ftorida ..Keys Aqueduct Autfiority :Pay :Request Pay Request Number: 23 Name of Project Key Haven Utility Improvements From 10/1/2018 Districts A, B & C - Sewer System To 10/25/2018 FKAA Project Number ------14058-15 Page Contract Bid Amount 4,387,000.00 ~pproved By Date Contingency Amount 225,000.00 Manager of Engineering Change Orders 764,094.79 Unused Contingency (55,621.20) Adjusted contract 5,320,473.59 Approved By Date Construction Contract Manager Total work to date plus material stored per attached sheet 5,151,094.79 Contingency Used 169,378.80 Approved By Date Grand Total Work-to-Date 5,320,473.59 Finance Department Less retainage 10% Subtotal 5,320,473.59 Reviewed By Date lnsP-ector Less previous payments 4 ,792,124.84 Total due this estimate 528,348.15 I DOUGLAS N. HIGGINS, INC. APPLICATION AND CERTIFICATE FOR PAYMENT DN HIGGINS, INC. PROJECT: KEY HA VEN UTILITY IMPROVE: DIST A,B,C APPLICATION #: 23 DISTRIBUTION 3390 TRAVIS POINTE RD, SUITE A PROJECT# 4048-15 SANITARY SEWER SYSTEM _OWNER ANN ARBOR, Ml 48108 DNH PRJ #: 5800-16 PERIOD TO: OCT. 25, 2108 _ ARCHITECT TO: _ CONTRACTOR FKAA ENGINEER: Mathews Consulting DATE OF CONTRACT: SEPT. 19, 2016 1100 Kennedy Drive 477 S. Rosemary Ave , Ste 330 Key West, FL 33040 West Palm Beach , FL 33401 SUMMARY of CHANGE ORDERS Total Changes approved in ADDITIONS DEDUCTIONS previous months: t-l$1!'l564~"".o"'o!'l!io"'!.O!"l!0!-1~-----1 Application is made for Payment, as shown below in connection with Total approved this month: DHN, Inc. Continuation Sheet(s) attached. CHANGE ORDER# 2 $ 200,094.79 CONTINGENCY AIIT $ 225,000.00 1. ORIGINAL CONTRACT SUM CONTRACTAlfTlEU : $U5,000 $ 4,387,000.00 2. Net change by change orders. 764,094.79 3. CONTRACT SUM TO DATE (1 +/. 2) $ 5,320,473.59 NOT!!,/NCUJOES 4. TOTAL COMPLETED & STORED TO DATE $5,320,473.59 (Col G. Continuation Sheet) AMTOF uu .111.10 5. RETAINAGE a. 10% of Completed Wor1< TOTALS: 764,094.79 0.00 (Column D+E on Continuation Sheet) I b. 0% of Stored Material 0.00 Net Change by Change Orders: 764,094.79 (Column F on Continuation Sheet) DNH, Inc. certifies that to the best of DNH's. Inc's. knowtedege. Total Retainage lines 5a + 5b or information and belief the wor1 Neither this Application for payment applied for herein is assignable or negotiable. Payment shall be made only to Contractor, & wilthout prejudice to any rights of Owner or Contractor under the Contract Documents or otherwise. DOUGLAS N. HIGGINS, INC. 5509 5TH AVE, UNIT# 3 Key WHt, FL 33040 305 292-7889 APPLICATION and CERTIFICATE FOR PAYMENT PAY APP I: 23 FROM: OCT. 1, 2018 Key Haven Utility Improvements TO: OCT. 25, 2018 SANITARY SEWER SYSTEM FL KEY AQUEDUCT AUTHORITY DATE: 13-May-19 Page 2 of .c PERIOO TO : OCT 25 2108 A B C D E F G H I I J K L M N 0 WORK COMPl.ETED % EST. AMOUNT TOTAL MAT"LS TOTAL COMP BALANCE ITEM DESCRIPTION UNIT UNIT QUANT SCHEDULED PREVIOUS PREVIOUS QUANTITY THIS QUANTITY TC PRESENTL, COMP• STOR TO NUMBER Of'WORK PRICE VALUE QUANTITY AMOUNT THIS PERIOD PERIOD DATE: STORED TD DATE MIF FINISH General Projeci Requirements 1 Mobllzatian (NOft '. OVlR CONTIIAC1AII T. 0!0UCTTO ZEIIOOUTCONtlUICT I LS S J.46.750.00 1 348,750 00 1.00 3'6.75000 -0.2181003 (92.963.78) 073 s 253,786 22 73% 92.963 78 2 General Conditions LS S 1-46.• 77.50 1 1"8,.&n.50 1.00 1-46,477.50 0.00 100 s 146,,77 .50 100% 000 3 Bonds and Insurance LS s 67,050.00 1 67.050.00 1 00 67.050.00 0.00 1.00 s 67.050.00 100% 000 4 Maintenance of Traffic LS s 20,962.50 1 20.962.50 1 00 20.962.50 0.00 1.00 s 20.962.50 100% 000 5 Erosion and Sloon Water Control LS s 31.125.00 1 31.125.00 1.00 31.125.00 0.00 1.00 s 31,125 00 100% 000 6 Pre-Construction Video LS $ S.000.00 1 5.000.00 1 00 5,000.00 000 1.00 s 5.000.00 100% 000 7 As-Built Record Drawing LS s 25.000.00 1 25.000.00 0.00 0.00 0.00 0.00 s 0% 25.00000 8 FKAA Inspector Field Office LS s 10.000.00 1 10.000.00 1 00 10,000.00 0.00 1.00 s 10,000.00 100% 000 9 Project Sign LS s 1.000.00 1 1,000.00 1 00 1,000.00 0.00 1.00 s 1,000.00 100% 000 10 Dewatering ,og.ooo_oo LS S 109.000.00 1 1 00 109,000.00 000 1.00 s 109,000.00 100% 000 11 Waste Water System 000 0.00 0.00 12 SDR 26 Gravity Sanitary Sewer s· LF s 72.00 1S.85 1.186.920.00 15,781 00 1.136,232.00 0.00 15.781.00 s 1.138.232 00 96% 50.68800 13 4' Diameter Precast Manholes EA s 6,100.00 51 311.100.00 5300 323.30000 0.00 53.00 s 323.300.00 104% (12.20000) 14 4' Diameter Precast Conflict Manholes EA $ 8.020.00 5 40,100.00 500 40,10000 0.00 5.00 $ • 0.100.00 100% 000 15 6" PVC Sanitary (Single) wl Cleanout Lat- EA s 2.050.00 144 295.200.00 10900 223.450 00 0.00 109.00 s 223,450.00 76% 71,75000 16 6" Sanitary (Double) w/ Cleanout PVC Lat- EA s 3.550.00 103 365.650.00 12600 .. 7.30000 0.00 126.00 s « 7,300 00 122% (81.85000) 17 3" PVC Schedule 80 Forcernain w1 PVC Fittings LF $ 20.00 S.2 12,M0.OO 8900 19,680.00 0.00 89.00 s 19.680 00 153% (6.!14000) 18 4" Fon:emain PVC C900 LF $ 31.00 1706 52.886.00 1,697.00 52,607.00 0.00 1,697.00 $ 52.607.00 27900 19 PVC C900 Forcemain s· LF s 45.00 1791 80,595.00 1.853 00 83.385 00 0.00 1,853.00 $ 83.385.00 103" (2.79000) 20 3" Plug Valve w/ Box EA s 620.00 2 1,2•0.00 200 1,2,0 .00 0.00 2.00 $ 1,2-40.00 100%- 000 21 4" Plug Valve w/ Box EA $ 1.600.00 2 3,200.00 4 00 6,400.00 0.00 •.00 s 6,400.00 200% (3.20000) 22 6" Plug Vahle w/ Box EA $ 2.250.00 2 4.500.00 0.00 0.00 0.00 0.00 s 4,50000 23 8" Plug Valve w/ Box EA s 3 ..00 .00 1 3.•00.00 100 3.400.00 0.00 1.00 s 3,400.00 100%°" 000 24 ARV w/ Manhole 2• Assembly EA s 12.500.00 3 37.500.00 2.00 25.000 00 0.00 2.00 $ 25.000.00 67% 12.50000 25 Wet Wei EA S 125.000.00 1 125,000.00 100 125.000 00 0.00 1.00 s 125.000.00 100% 000 26 Connect to Existing Lift Station EA s 950.00 2 1.900.00 200 1,900.00 000 2.00 s 1.900 00 100% 000 27 Grout Pipe (al>anc:lone APPLICATION and CERTIACATE FOR PAYMENT Key Haven UUllty Improvements SANITARY SEWER SYSTEM FL KEY AQUEDUCT AUniORITY DATE: 13-Moy-19 PERJOO TO: OCT 25. 2108 Page 3 or 4 A B C D E F G H I J K L M N 0 KCUMPLETE.O EST. AMOUNT ITEM TOTAL MAns TOTAL COMP"' BALANCE DESCRIPTION UNIT UNIT QUANT SCHEDULED PREVIOUS PREvtOUS QUANTITY NUMBER THIS QUANTITYT C PRESENn , COMP+STOR TO OF WORK PRICE VALUE QUANTITY AMOUNT THISPERIOO PERIOD DATE: STORED TO DATE MIF FINISH 36 Trench Repair/ Flow FIi CY $ 1800 12200 219,600.00 14,819.00 266.7 2.00 • 0.00 14,819 00 266,742.00 121% (•7. 1•2 00) 37 RestOflltion - Driveways / Sidewalks SF s 18.00 5850 105.300.00 7.053.00 126,95'00 000 7.053.00 126.95•.00 121% (21.65• 00) 38 Injection Wells EA $ 47.70000 3 143,100.00 3.00 1•3.100.00 0.00 300 143,100.00 100% 000 39 1" M~I IWld 1" Type S-1Asphalt Trench Repair SY $ 17.00 12 12 211,004.00 12.412 00 • 211,00C.00 000 12.,1200 211,0CM 00 100% 000 40 1" Type 5-111Asphalt Ovenay SY s 1325 30000 397.500 00 27.179.38 360,126.73 2820.6242 37,37327 30.00000 397.500.00 100% (000) 41 Pavement Mat1dngs LF 4.00 4000 16,000.00 s 0.00 0.00 0.00 000 16,000 00 42 Retire Manholes EA 50.00 62 3,100.00 s 62.00 3.100.00 0.00 62.00 3,10000 100%°" 000 43 adjffting Witry fof CACO LINE ITEMS 38.37 LS 37.•~ 78 37. 34.78 0 , • 00 000 37 43,478 00 37.434178 100% (37 434 78J 44 CHANGE-• f 1../FTSTA WW7P, DIST A, C: SIN,- 45 LIFTSTA: WWTP LS DO S 214.584.00 214.584 0.95 203.85•.80 0.00 0.95 203,854.80 95'14, 10,729 20 46 LIFT STA: DISTRICT A LS $ 181.976.00 181.976.00 0.95 172.87720 0.00 0.95 172.877.20 95'14, 9.098 80 47 LIFT STk DISTRICT C LS $ 167.«o .DO 167.440.00 0.95 159.06800 o.oo 0.95 S 159.088 oo 95'14, 8,372 00 48 CONTINGENCY LS $ 225000.00 1 225.00000 0.73 16•.15621 0 .0232115 _59 075 S 169 37800 75'14, 49 5- 50 51 52 53 54 55 56 57 58 59 60 >j :::: ::: : 61 62 .::: :.:.. · ············...... ······..... ·······...... ······ :-:-:·:-:-:-:-:-:-:-:-. 63 . · ·55;C21.20: 15,222.l!lit XX.XXXXXXX $•:-:-:-: APPLICATION and CERTIFICATE FOR PAYMENT Key Haven Utility Improvements SANITARY SEWER SYSTEM FL KEY AQUEDUCT AUTHORITY DATE: 13-May-19 PERJODTO: OCT 25,2106 Page • of• A B C D E F G H I I J K L M N 0 WORK COMPLETED % EST. AMOUNT ITEM TOTAL MATLS TOTAL COMP BALANCE DESCRIPTION UNIT UNIT QUANT SCHEDULED PREVIOUS PREVIOUS QUANTITY NUMBER TlilS QUANTITY T< PRESENn) COMP+STOR TO OF WORK PRICE VALUE QUANTITY AMOUNT TlilSPERJOD PERlOO DATE: STORED TO DATE M/F FINISH CONT1NGENCY WORKSHEET FOR FKAA 67 CONTIHGENCY LS 225 000.00 1 2.25 000.00 i · ·1ilt;Ol -.15- ·} ... · ·. · .10 ;281:M •·.::-..:itoo.iic> -:: c, .. :-1i;,,9*-0<)) ,: : u:m,.: . ·>":-. .· ·u;1~i4' :f•' :t,ij:i.~- : . ~, ' {7;UP4) :f ·1~moo: ·.::··~1 ·: t1ri;1>e:oo, ~ ::i~ !-~ :-::,::,1::: .· {1 ,~7.7~) s . :-;,!Mr.n: -:- -1 {l;o PER FKAA PERSONNEL, CONTINGENCY OF Sffl ,000 NOT INCLUDED IN CONTRACT TOTAL Total • Poat 4: $0.00 xxxxxxxx $0.00 $0.00 $0.00 $0.00 #OfV/01 $0.00 Total• Paan 2 + 3: 5,376,094.79 xxxn 5,208,498.15 276131.65 0.00 5,320,473.59 99% 0.00 TOTAL· PAGES 2 + 3 + 4: $5151,094.79 xxxxxxxx; $5,208,498.15 $276,131.65 $0.00 $5,320,473.59 103% $0.00 BOARD OF DIRECTORS, FLORIDA KEYS AQUEDUCT AUTHORITY AGENDA ITEM SUMMARY AGENDA ITEM DUO - 0'-/ CONSENT 0 REGULAR 00 MEETING DATE: May 22, 2019 DIVISION: Utility Operations AGENDA TITLE: Consideration to approve the purchase of retrievable diffusers for the Cudjoe AWRF in the amount of $394,850. ITEM BACKGROUND: • Currently, the Cudjoe Advanced Water Reclamation Facility (AWRF) utilizes two parallel treatment trains, each having the ability to treat up to 50% of the total plant treatment capacity. • Each treatment train contains an aeration basin where a single, fixed air diffuser manifold is installed. If either of these diffuser manifolds require maintenance under this design, the entire treatment train must be taken off-line and the aeration basin must be drained prior to performing any said maintenance. • Since construction and until recently, the plant has been able to operate effectively using utilizing only one of the two process trains and our ability to meet permitted discharge requirements were not affected by having one process train off-line. However, flows from the Cudjoe system now require both treatment trains to be in service in order to meet our permitted discharge requirements. • Installation of new retrievable diffusers would allow staff to pull only portions of the diffusers out of the aeration basin from the top deck and then allow them to make repairs without taking the entire treatment train off-line and draining the aeration basin. This approach would ensure that staff can keep both treatment trains in service and thus have the ability to meet our permitted discharge requirements. PREVIOUS RELEVANT ACTION BY FKAA BOARD OF DIRECTORS: 1) This item was brought to the Board on April 24, 2019 and was tabled pending additional information. STAFF RECOMMENDATION (MOTION): Consideration to approve the purchase of retrievable diffusers for the Cudjoe AWRF in the amount of $394,850. SUPPLEMENTAL INFORMATION: • Please see accompanying attachments. DOCUMENTATION: Included: 00 To Follow: D Not Required: D Cost to FKAA: $ --~-394,850 BUDGETED: Yes 0 No [K) Cost to Others: Total Cost: $ ----394~-,850 DEPARTMENT: DEPARTMENT DIRECTOR APPROVAL: BOARD ACTION: Approved: • Tabled: D Disapproved: • Recommendation Revised: • Comments: ------Date: ______Recording Clerk: ------April 3, 2019 Correspondence ID#: ML-39166 Florida Keys Aqueduct Authority Attn: Jay Miller, Manager of Wastewater Operations 615 33rd St. Gulf Marathon, Florida 33050 USA Ph# (305) 809-2623 Email: [email protected] Project: CUDJOE KEY WWTP FL RE: MSI Project #110307B MSI Proposal Package #154375 dated April 3, 2019 MSI Process Design # #154375 dated April 3, 2019 Dear Mr. Miller, In response to your request for Aqua-Aerobic Systems, Inc. to provide a proposal for the submittal data only in the absence of a firm purchase order for the equipment detailed in our proposal package referenced above, please find our Proposal to Prepare Engineer's Submittal package. Because each project is custom engineered, it is our company policy, to obtain a commitment for payment for the engineer's submittal data in the event we are not awarded an order. If you have any questions, please don't hesitate to contact either our local representative, listed below, or me. We look forward to working with you towards the successful completion of this project. atiana Mazz i Project Applic tions Engineer CC: EnviroSales of Florida, Inc./ ph#: 941/343-9244 / fx#: 941/343-9245 Chuck Hlavach / [email protected] Aqua-Aerobic Systems, Inc. / ph# 815/639-4554 / fx#: 815/654-2508 Paul Nelson / [email protected] Aeration & Mixing I Biological Processes I Filtration I Membranes I Oxidation & Disinfection I Process Control I Aftem,arket & Customer Service 6306 N. Alpine Rd. Loves Park, IL 61111-7655 p 815.654.2501 f 815.654.2508 www.aqua-aerobic.com AQ1JA-AEROBlC SYSTEMS, lNC. 0 A Melawaler Company Submittal Proposal#: 154375 TO: FLORIDA KEYS AQUEDUCT AUTHORITY PROJECT: Cudjoe Key WWTP, FL 615 33rd Street Gulf. Marathon FL, 33050 USA ATN: Jay Miller, Manager of Wastewater Operations PROPOSAL DATE: April 3, 2019 CC: EnviroSales of Florisa, Inc./ ph#: 941/343-9244 / fx#: N/A Chuck Hlavach Aqua-Aerobic Systems - Regional Manager I ph#: 815/639-4554 / fx#: 815/654-2508 Paul Nelson The following Notes apply to Aqua-Aerobic Systems' proposal: - We are pleased to quote, for acceptance within 15 days of the proposal date, prices and terms as listed below. - Please sign and return this proposal to: Tatiana Mazzei at Aqua-Aerobic Systems via fax to 815/654-8258 or by email to [email protected] Qjffuser Equipment Submittal Data & Shop Drawings Aqua-Aerobic Systems Engineering - Engineer's submittal data for the retrievable diffuser assemblies as described in AASl's Proposal #154375 dated 4/3/19 and Process Design #154375 dated 4/3/19 The following Notes apply to Aqua-Aerobic Systems' proposal: - We expect submittal to be completed and in transit to you within 4-8 working weeks from our receipt of signed proposal. - Please note the submittal schedule may be adjusted at time of order receipt depending upon existing order backlog. GOODS QUOTED ABOVE WILL BE SOLD SUBJECT ONLY TO THE TERMS AND CONDITIONS OF SALE SET FORTH HEREIN. ANY DIFFERENT OR ADDITIONAL TERMS ARE HEREBY OBJECTED TO. Total Price (exclusive of FL sales taxes): $34,850 6306 N. Alpine Rd. Loves Park. IL 61111-7655 p 815.654.2501 f 815.654.2508 www.aqua-aerobic.com Copyright 2019, Aqua-Aerobic Systems, Inc Printed: March 29, 2019 Page 1 of 3 AQ!JA-AEROBIC SYSTEMS, INC. -0 A Metawater Company Proposal#: 154375 TO: Florida Keys Aqueduct Authority PROJECT: CUDJOE KEY WWTP FL 615 33rd St. Gulf Marathon Florida 33050 USA ATN: Jay Miller, Mgr. Wastewater Operatiosn PROPOSAL DATE: April 3, 2019 CC: EnviroSales of Florida, Inc. / ph#: 941/343-9244 / fx#: 941/343-9245 Chuck Hlavach Aqua-Aerobic Systems - Regional Manager/ ph#: 815/639-4554 / fx#: 815/654-2508 Paul Nelson The following Notes apply to Aqua-Aerobic Systems' proposal: - We are pleased to quote, for acceptance within 30 days of this date, prices and terms on goods listed below. - Equipment will be furnished by Aqua-Aerobic Systems, Inc. with unloading of goods, civil work, and installation by the Buyer. Re-Aeration Basins Retrievable Coarse Bubble Diffusers 4 Retrievable Coarse Bubble 4 Tube Diffuser Assembly(ies) consisting of: - Stainless steel wide band coarse bubble diffusers with Schedule 80 3/4" NPT male pipe thread connection with integral hex head nut. - Pipe plug(s). - 316 stainless steel manifold assembly. - 316 stainless steel vertical support beam. - 304 stainless steel upper vertical beam and pulley assembly with manual winch. - 304 stainless steel top support bracket. - 3" EPDM flexible air line with ny-glass quick disconnect end fittings. - 304 stainless steel threaded flange. - 3" manual isolation butterfly valve with cast iron body, EPDM seat, aluminum bronze disk and one-piece stainless steel shaft. - Ny-glass quick disconnect cam lock adapter. - 316 stainless steel adhesive anchors. Aeration Basins Retrievable Fine Bubble Diffusers 20 Retrievable Fine Bubble Diffuser Assembly(ies) consisting of: - 10 diffuser tubes consisting of two flexible EPDM porous membrane sheaths mounted on a rigid support pipe with 304 stainless steel band clamps. - 316 stainless steel manifold weldment. - 316 stainless steel leveling angles. - 316 stainless steel leveling studs. - 316 stainless steel vertical support beam. - 316 stainless steel vertical air column assembly. 6306 N. Alpine Rd. Loves Park. IL 61111-7655 p 815.654.2501 f 815.654.2508 www.aqua-aerobic.com Copyright 2019, Aqua-Aerobic Systems, Inc Printed: April 3, 2019 Page 1 of6 AQ!)A-AEROBIC PROPOSAL DATE: April 3, 2019 Proposal#: 154375 SYSTEMS. INC. A ~tetCompany - 304 stainless steel upper vertical beam and pulley assembly. - 304 stainless steel top support bracket. - 3" EPDM flexible air line with ny-glass quick disconnect end fittings. - 304 stainless steel threaded flange. - 3" manual isolation butterfly valve with cast iron body, EPDM seat, aluminum bronze disk and one-piece stainless steel shaft. - Ny-glass quick disconnect cam lock adapter. - 316 stainless steel adhesive anchors. - 316 Stainless steel brace angles. Re-Thickening Sludge Basins Retrievable Fine Bubble Diffusers 1 Diffuser Electric Winch(es) will be provided as follows: - Portable electric winch with 8 feet of electrical cable for connection to single phase, 60 hertz power supply rated for 12.6 full load amps. Power supply and electrical wiring for winch is to be provided by the purchaser. 4 Retrievable Fine Bubble Diffuser Assembly(ies) consisting of: - 25 diffuser tubes consisting of two flexible EPDM porous membrane sheaths mounted on a rigid support pipe with 304 stainless steel band clamps. - 316 stainless steel manifold weldment. - 316 stainless steel leveling angles. - 316 stainless steel leveling studs. - 316 stainless steel vertical support beam. - 316 stainless steel vertical air column assembly. - 304 stainless steel upper vertical beam and pulley assembly. - 304 stainless steel top support bracket. - 3" EPDM flexible air line with ny-glass quick disconnect end fittings. - 304 stainless steel threaded flange. - 3" manual isolation butterfly valve with cast iron body, EPDM seat, aluminum bronze disk and one-piece stainless steel shaft. - Ny-glass quick disconnect cam lock adapter. - 316 stainless steel adhesive anchors. - 316 stainless steel brace angles. Engineering: Diffuser Equipment Engineering 2 Set(s) Documentation will be provided as described: - Operation & Maintenance Manuals (English language). 6 Set(s) Documentation will be provided as described: - Engineer"s Approval Data (English language). Supervision/Freight Supervison/Freight Domestic 1 Supervision Services and Freight Package(s) will be provided as follows: - 6 Day(s) On Site for INSTALLATION SUPERVISION - 3 Trip(s) for INSTALLATION SUPERVISION - FREIGHT TO JOBSITE 6306 N. Alpine Rd. Loves Park, IL 61111-7655 p 815.654.2501 1815.654.2508 www.aqua-aerobic.com Copyright 2019, Aqua-Aerobic Systems, Inc Printed: April 3, 2019 Page 2 of 6 AQ\)A-AEROBIC PROPOSAL DATE: April 3, 2019 Proposal#: 154375 SYSTEMS, I NC. •-"""-r The Following General Notes apply to Aqua-Aerobic Systems' Proposal: - THE CONSOLIDATED APPROPRIATIONS ACT of 2014: The goods proposed are in compliance with the American Iron and Steel (AIS) requirements of the Consolidated Appropriations Act of 2014 as mandated in EPA's State Revolving Fund Programs as of the date of this proposal. - SCHEDULE: We expect submittals to be completed and in transit to you within 4-8* weeks after receipt of order with acceptable terms and conditions and guarantee of payment. We expect receipt of approved engineer's submittal with release for manufacture within 2* weeks of our transmittal of submittal data. We expect shipment of equipment 16-18* weeks from our receipt of approved engineer's submittal data and release for manufacture. Schedules may be adjusted at time of order placement, depending upon existing order backlog. *Weeks quoted are actual working weeks. - Aqua-Aerobic Systems will be closed for the Christmas Holidays beginning approximately December 24, through approximately January 2nd. - PRICE ESCALATION INDEX: Aqua-Aerobic Systems, Inc. reserves the right to re-evaluate the pricing quoted prior to order acceptance if; 1) a purchase order is received after the validity date stated in this proposal or, 2) the lead times stated in this proposal are exceeded. Any pricing adjustments required shall be based on a published materials cost index specific to the materials proposed. - TARIFF PRICE ESCALATION NOTE: The proposed goods may be affected by the recent U.S. Government proposed tariffs on imported steel and aluminum. Because of this, Aqua-Aerobic reserves the right to re-evaluate the pricing quoted prior to order acceptance if; 1) a purchase order is received past the validity date stated in the proposal or, 2) the total of the quoted lead times stated in this proposal are exceeded. Any pricing adjustments required due to tariff impacts will be based on published material cost indices specific to the affected materials. - INTEGRAL DOCUMENTS: Aqua-Aerobic Systems' Design #154375 and Design Notes dated April 3, 2019, are an integral part of Aqua-Aerobic Systems' proposal. -Additional supervision services can be provided for an additional charge of $1200/day plus travel and living expenses. The Following Mechanical and/or Electrical Notes apply to Aqua-Aerobic Systems' Proposal: - Valve and line sizes are to be verified by the engineer based on actual line losses. - Diffuser process air must not exceed 225 degrees farenheit at the diffuser isolation valve. The Following Scope Exclusion Notes apply to Aqua-Aerobic Systems' Proposal: - Materials and Services not specifically describecVitemized in this proposal are not included in the quoted total price, and are to be supplied by the installing contractor/purchaser. - If steel tanks are utilized, field welding/attachment of equipment ancVor components to the steel tank is the responsibility of the installing contractor/purchaser. Tank bosses, if applicable, are to be provided by the installing contractor/purchaser. - If basins with sloped floors are utilized, supply of minimum 4000 psi type grout pads beneath the proposed equipment (such as base plates, brackets, mooring posts, diffuser supports/racks, etc.) are required to provide for a level installation elevation for the equipment. Grout pads are not included in Aqua-Aerobic Systems' scope of supply or price, and are to be provided by the installing contractor/purchaser. SCOPE BY PURCHASER/CONTRACTOR: *Note this is not intended as a complete listing and is provided as a courtesy. - Unloading and storage. - Provisions for equipment access. - Concrete, handrail and all civil works. - All air and process piping, spool pieces, supports, gaskets and hardware beyond Aqua-Aerobic Systems' equipment terminations. - Interconnecting piping, wiring and installation. - All flanges ancVor unions in the piping to service the equipment. - Electrical conduit, hardware, supports, attachment of cables, wiring and j-boxes (if any) between motors, electrical valves, instruments and the control panel. - Installation/field wiring of the control panel(s) that ship loose. - Electrical wiring and supply power. - Concrete, volumes as required, to fill mooring posts. 6306 N. Alpine Rd. Loves Park, IL 61111-7655 p 815.654 2501 f 815.654.2508 www.aqua-aerobic.com Copyright 2019, Aqua-Aerobic Systems, Inc Printed: March 29, 2019 Page 3 of 6 AQl)A-AERO BIC PROPOSAL DATE: April 3, 2019 Proposal#: 154375 SYSTEMS. INC. AUMawA!-Otc.omo-,,y The Following General Notes apply to Aqua-Aerobic Systems' Proposal: - TAXES: State and/or local taxes are not included in the price but will be charged unless we receive a valid resale/ exemption certificate. - PAYMENT TERMS: Subject to credit approval and guarantee of payment, for proper invoice(s) received prior to the monthly cut-off date, payment 90% Net 30 days from the cut-off date. 10% retainage payable Net 30 days from start-up. lnvoice(s) received after the cut-off date will be processed with the next month's application for payment. - SCOPE OF SUPPLY NOTE: Aqua-Aerobic Systems' scope of supply and pricing is as described in this proposal including the listed Integral Documents, and, terms and conditions of sale. Please refer to the proposal notes for equipment terminations and items not included in the proposal which are to be provided by the Buyer. Engineer's submittal data will be prepared using these proposed goods and services, and the submittal approved by the Consulting Engineer will become an integral part of the scope of supply under the contract resulting from this offer. Any additions or deletions to the scope of supply will be presented as change orders. - TRADEMARKS: Aqua-Aerobic®, Aqua-Jet®, Aqua-Jet II®, AquaDDM®, ThermoFlo®, Endura Series®, OxyMix®, Fold-a-Float®, Aqua MixAir®, AquaCAM-D®, AquaSBR®, Aqua MSBR®, AquaPASS®, Aqua BioMax®, AquaEnsure®, Aqua EnduraTube®, Aqua EnduraDisc®, Aqua CB-24®, AquaDisk®, AquaDiamond®, AquaDrum®, Aqua MiniDisk®, Aqua MegaDisk®, AquaPrime®, OptiFiber®, OptiFiber PES-13®, OptiFiber PA2-13, OptiFiber ACR-13®, OptiFiber PES-14®, OptiFiber PF-14®, OptiFiber UFS-9®, Trust the Tag®, AquaABF®, Turbilite®, AquaMB Process®, Aqua-Aerobic® MBR, Aqua UltraFiltration™, Aqua MultiBore®, Aqua Multibore® C-Series, Aqua ElectrOzone®, Aqua ElectrOzone® M-Series, SpareCare®, lntelliPro®, AquaNereda® Aerobic Granular Sludge Technology and the Aqua-Aerobic logo are registered trademarks or pending trademarks of Aqua-Aerobic Systems, Inc. Nereda® is a registered trademark of Royal HaskoningDHV. All other products and services mentioned are trademarks of their respective owners. GOODS QUOTED ABOVE WILL BE SOLD SUBJECT ONLY TO THE TERMS AND CONDITIONS OF SALE SET FORTH HEREIN. ANY DIFFERENT OR ADDITIONAL TERMS ARE HEREBY OBJECTED TO. Total Price: $360,000 6306 N. Alpine Rd. Loves Park. IL 61111-7655 p 815.654 .2501 f 815.654.2508 www.aqua-aerobic.com Copyright 2019, Aqua-Aerobic Systems, Inc Printed: March 29, 2019 Page4 of6 BOARD OF DIRECTORS, FLORIDA KEYS AQUEDUCT AUTHORITY AGENDA ITEM SUMMARY AGENDA ITEM DUO- OS CONSENT 0 REGULAR ~ MEETING DATE: May 22, 2019 DIVISION: Utility Operations AGENDA TITLE: Consideration to approve services from Jones Edmunds & Associates to begin implementation of Phase II of the Cityworks Computerized Maintenance Management System (CMMS) in the amount of $174.450.00. ITEM BACKGROUND: Funds have been identified in the 2019 budget to begin implementation of phase II of Cityworks CMMS to include development of GIS vertical assets and implement Wastewater, Plants and Technical Services to the Cityworks system. This will complete Phase II implementation through task 5 with the remainder budgeted for completion in Fiscal Year 2020. Water Operations including Fleet and Facility Maintenance have been utilizing the system since December of 2018. PREVIOUS RELEVANT ACTION BY FKAA BOARD OF DIRECTORS: Jan. 25, 2017 Board of Directors approve services from Jones Edmunds & Associates to digitize as-builts and perform Cogsdale GIS integration in the amount of $122,200.00. STAFF RECOMMENDATION (MOTION): Board of Directors approve services from Jones Edmunds & Associates to begin implementation of Phase II of the Cityworks Computerized Maintenance Management System (CMMS) in the amount of $174.450.00. SUPPLEMENTAL INFORMATION: DOCUMENTATION: Included: [K] To Follow: D Not Required: D Cost to FKAA: $ __1_7_4_,_,4_5-'-0-'-. 0-'-0 BUDGETED: Yes [K] No 0 Cost to Others: $ ______Total Cost: $ _ _ 1_74~,_45_0_ .0_0 DEPARTMENT: Executive Director: BOARD ACTION: Approved: D Tabled: D Disapproved: D Recommendation Revised: o Comments: ------Date: ______Recording Clerk: ______CITYWORKS PHASE 2 FOR FLORIDA KEYS AQUEDUCT Jones Edmund~ AUTHORITY The Florida Keys Aqueduct Authority (FKAA) has invested in Cityworks Server Asset Management System (AMS) and wants to expand its use across the organization. FKAA currently uses Cityworks to manage their linear assets and plans to expand the use of Cityworks to other departments/asset types. This Cityworks implementation will be hosted on the same system that hosts the current FKAA Cityworks AMS. This document details the tasks required to complete the project. 1. Project Kickoff, Planning, and Management 2. Vertical Geographic Information System (GIS) Database Design 3. Vertical Asset Collection 4. Cityworks Implementation for the Wastewater and Water System 5. Cityworks Implementation for Technical Services 6. Cityworks Implementation for the Construction Crew and Meter Shop 7. AVL Integration Support 8. Training 9. SQL Reports 10. Ongoing Support 11. Locate Program Integration Support 12. Supervisory Control and Data Acquisition (SCADA) Integration for Distributed File System (DFS), Wonderware, and High Tide Technologies 13. Neptune Integration TASK 1: PROJECT KICKOFF, PLANNING, AND MANAGEMENT The goals of Task 1 are to introduce the project team, initiate the project, identify project goals, educate participants about pertinent implementation topics, and gather information for subsequent tasks. Jones Edmunds will hold a half-day kickoff meeting at the beginning of the project to bring the participants together and to define the common goals of the project. The meeting will accomplish the following: • Introduce the project team. • Introduce project objectives. • Explain project approach and schedule. • Identify individual goals. • Identify pertinent data necessary for the project. • Establish parameters for developing the AMS database. Jones Edmunds will formally request all pertinent information necessary for the Cityworks/GIS AMS development during the kickoff meeting. FKAA Responsibility - FKAA stakeholders and employees will attend the project kickoff meetings. 95291-053-19 1 May 2019 FKAA Cityworks Phase 2 Deliverables - Jones Edmunds will provide a meeting agenda, lead the meeting, and provide kickoff meeting minutes. TASK 2: VERTICAL GIS DATABASE DESIGN Jones Edmunds will review the current GIS provided by FKAA to prepare for a full-day onsite workshop to discuss FKAA's plant vertical GIS data needs. After the meeting, Jones Edmunds will provide a draft database schema based on industry standards. Jones Edmunds will incorporate feedback from FKAA and will deliver an updated GIS database schema to support FKAA's day-to-day vertical asset activities. Jones Edmunds will not be populating the new database and tables with FKAA's existing plant GIS data unless FKAA moves forward with Task 3 below. We will create placeholders for equipment but the equipment tables with not be fully populated. Jones Edmunds will spend up to 136 hours on this task. FKAA Responsibility - FKAA will deliver a copy of the existing GIS data to Jones Edmunds. Deliverables - Jones Edmunds will provide a one draft and one final database design. TASK 3: VERTICAL ASSET COLLECTION Jones Edmunds will provide one person for six days of onsite data collection of the vertical assets for inclusion in the new vertical GIS database schema to support FKAA's day-to-day vertical asset activities. Jones Edmunds will populate the new database and tables wit h the asset and equipment information collected during this task. FKAA Responsibility - FKAA will assign a person to walk the assets with the Jones Edmunds employee to identify which assets needs to be collected for us in the vertical database for Cityworks. Deliverables - Jones Edmunds will provide one person onsite for 6 days to col lect the vertical asset and equipment information. The collection may not be complete after 6 days but Jones Edmunds will deliver a vertical GIS database populated with the information collected onsite for 6 days. TASK 4: CITYWORKS IMPLEMENTATION FOR THE WASTEWATER SYSTEM AND THE REMAINING WATER SYSTEM Jones Edmunds will establish the core functionality of Cityworks as an enterprise solution for work and asset management for the wastewater plants and collection system and the remainder of the water system; plants, booster stations, and distribution stations. During the implementation tasks, the AMS database will be populated and configured so that FKAA staff can use the AMS according to FKAA's best management practices and recording needs. The information that will be loaded into the AMS will include the following: 95291-053-19 2 May 2019 FKAA Cityworks Phase 2 • Asset Definitions - Wastewater and Water System assets currently defined within the existing spatial geodatabase. • Work Activities - Identified by FKAA as Wastewater and Water System work activities. This includes Service Requests and Work Orders. • Materials and Equipment - List provided to Jones Edmunds by FKAA. • Employee Records - Jones Edmunds will update the existing employee records within Cityworks to include the Wastewater and Water System personnel working on the project as provided by FKAA to Jones Edmunds. TASK 4.1: DATA WORKFLOW EVALUATION The workflow evaluation helps Jones Edmunds and FKAA develop the information listed above to implement an AMS for the remainder of the Wastewater and Water System. Jones Edmunds will attend 2 two full-day on-site workshops with FKAA personnel (including supervisors, crew leaders, and primary users) to evaluate the current workflows and how they should be translated or improved for the AMS. This is a two-day workshop for the Wastewater System and a separate two-day workshop for the Water System. This is an integral component to the AMS implementation. Jones Edmunds will identify how users identify, report, and track information related to work on an asset. After work is performed on an asset, the work needs to be recorded in the AMS and any changes to the underlying GIS data need to be updated. The information gathered by Jones Edmunds in this workshop will be the foundation for the AMS development in the tasks discussed below. Wastewater operations has existing work types as tasks in Outlook and water operations has work history stored in maintenance work orders. Jones Edmunds will review these historical datasets for use in the workflow evaluations for each group. Jones Edmunds will document these discussions, review the findings, and define how to best translate the information to the AMS at Jones Edmunds' office. Jones Edmunds will deliver a configuration document to FKAA and will conduct a teleconference to finalize the information. This information will then dictate the database development in the tasks discussed below. FKAA will provide existing asset management information to Jones Edmunds at the meeting. This includes existing reports and key performance indicators; a list of existing work order and service request types; employee information, including roles such as crews and supervisors; and any lists of materials, equipment, and contractors with hourly costs. TASK 4.2: CONFIGURE CITYWORKS DOMAIN/GROUPS CONFIGURATION Using input provided by FKAA, Jones Edmunds will establish a working hierarchy of the Wastewater and Water System organizational charts to be used within the AMS. Domains, and groups within a domain will have employees assigned according to their need to access information within the AMS. CONFIGURE WORK ORDER TEMPLATES The Cityworks client application allows the use of preformatted Work Order templates that contain the associated tasks, equipment, material, and groups (crews) necessary to perform specific activities. Using templates greatly reduces the time needed to properly set up a 95291-053-19 3 May 2019 FKAA Cityworks Phase 2 Service Request or Work Order by establishing the employees, materials, equipment, tasks, and project type (Capital Improvement Program (CIP) or Maintenance) used on a recurring cycle. Jones Edmunds will create up to 144 Work Order templates for use on the Wastewater and Water System assets managed by FKAA. CONFIGURE SERVICE REQUEST TEMPLATES Requests for service often originate outside the organization as public complaints, and FKAA must investigate to determine an issue exists. Similar to work orders, using templates greatly reduces the time needed to properly create a service request. Jones Edmunds will work with FKAA staff to create up to 30 Service Request templates for the Wastewater and Water Systems. CONFIGURE INSPECTION TEMPLATES The Cityworks inspection feature is used to record observations on the condition of a specified asset or as a general form to capture information digitally. Again, optimal use of the Cityworks application requires using preformatted inspection templates that contain customizable fields and checklists. Using templates for inspections allows information about an asset to be collected more efficiently and accurately. Jones Edmunds will create up to 36 Inspection templates for the Wastewater and Water Systems .. Jones Edmunds will adjust the ratio of work orders, service requests, and templates at FKAA's discretion and will create up to 210 templates. GIS CONFIGURATION AND MAP DEVELOPMENT Jones Edmunds will configure the Cityworks database to work with the updated Water System assets within FKAA's GIS system. Jones Edmunds will also develop and implement up to one standard map document appropriate to use for the Wastewater and Water Systems within Cityworks Server. CITYWORKS TESTING ENVIRONMENT Jones Edmunds will set up and fully test the testing environment before allowing users to log in. All user roles and permissions will be established within SQL server, and users will be given logins and mapped to the databases accordingly. The testing environment will be in place while additional development occurs on site and users become fully trained and comfortable with the system. CITYWORKS LIVE ROLLOUT Jones Edmunds will remotely deploy the live rollout for the Wastewater and Water Systems no sooner than 2 weeks after the initial test environment. Any modifications made before this implementation will be imported into the on-site AMS and configured with ArcGIS Server. FKAA Responsibility - FKAA will provide the necessary information to configure Cityworks in preformatted templates provided by Jones Edmunds where appropriate. This includes materials, equipment, contractors, users, etc., from existing FKAA software. FKAA will provide user acceptance testing and sign off on the final system configuration before going live in production. 95291-053-19 4 May 2019 FKAA Cityworks Phase 2 Deliverables - Jones Edmunds will provide FKAA with appropriate data templates to load with data to be imported and/or configured within Cityworks. Jones Edmunds will provide FKAA with a functioning Cityworks Server deployment for the Wastewater and Water Systems that includes up to 210 templates for work orders, service requests, and inspections. TASK 5: CITYWORKS IMPLEMENTATION FOR TECHNICAL SERVICES Jones Edmunds will establish the core functionality of Cityworks as an enterprise solution for work and asset management for Technical Services. During the implementation tasks, the AMS database will be populated and configured so that FKAA staff can use the AMS according to FKAA's best management practices and recording needs. The information that will be loaded into the AMS will include the following: • Asset Definitions - Technical Services assets currently defined within the existing spatial geodatabase. • Work Activities - Identified by FKAA as Technical Services work activities. This includes Service Requests and Work Orders. • Materials and Equipment - List provided to Jones Edmunds by FKAA. • Employee Records - Jones Edmunds will update the existing employee records within Cityworks to include the Technical Services personnel working on the project as provided by FKAA to Jones Edmunds. TASK 5.1 DATA WORKFLOW EVALUATION The workflow evaluation helps Jones Edmunds and FKAA develop the information listed above to implement an AMS for Technical Services. Jones Edmunds will attend a full day on site workshop with FKAA personnel (including supervisors, crew leaders, and primary users) to evaluate the current workflows and how they should be translated or improved for the AMS. This is an integral component to the AMS implementation. Jones Edmunds will identify how users identify, report, and track information related to work on an asset. After work is performed on an asset, the work needs to be recorded in the AMS and any changes to the underlying GIS data need to be updated. The information gathered by Jones Edmunds in this workshop will be the foundation for the AMS development in the tasks discussed below. Jones Edmunds will document these discussions, review the findings, and define how to best translate the information to the AMS at Jones Edmunds' office. Jones Edmunds will deliver a configuration document to FKAA and will conduct a teleconference to finalize the information. This information will then dictate the database development in the tasks discussed below. FKAA should provide existing asset management information to Jones Edmunds at the meeting. This includes existing reports and key performance indicators; a list of existing work order and service request types; employee information, including roles such as crews and supervisors; and any lists of materials, equipment, and contractors with hourly costs. 95291-053-19 5 May 2019 FKAA Cityworks Phase 2 TASK 5.2 CONFIGURE CITYWORKS DOMAIN/GROUPS CONFIGURATION Using input provided by FKAA, Jones Edmunds will establish a working hierarchy of the Technical Services organizational chart to be used within the AMS. Domains and groups within a domain will have employees assigned according to their need to access information within the AMS. CONFIGURE WORK ORDER TEMPLATES The Cityworks client application allows the use of preformatted Work Order templates that contain the associated tasks, equipment, material, and groups (crews) necessary to perform specific activities. Using templates greatly reduces the time needed to properly set up a Service Request or Work Order by establishing the employees, materials, equipment, tasks, and project type (CIP or Maintenance) used on a recurring cycle. Jones Edmunds will create up to 60 Work Order templates for use on the Technical Services assets managed by FKAA. CONFIGURE SERVICE REQUEST TEMPLATES Requests for service often originate outside the organization as public complaints, and FKAA must investigate to determine if there is an issue. Similar to work orders, using templates greatly reduces the time needed to properly create a service request. Jones Edmunds will work with FKAA staff to create up to 10 Service Request templates for Technical Services. CONFIGURE INSPECTION TEMPLATES The Cityworks inspection feature is used to record observations on the condition of a specified asset or as a general form to capture information digitally. Again, optimal use of the Cityworks application requires using preformatted inspection templates that contain customizable fields and checklists. Using templates for inspections allows information about an asset to be collected more efficiently and accurately. Jones Edmunds will create up to 10 Inspection templates for Technical Services. Jones Edmunds will adjust the ratio of work orders, service requests, and templates at FKAA's discretion and will create up to 80 templates. GIS CONFIGURATION AND MAP DEVELOPMENT Jones Edmunds will configure the Cityworks database to work with the updated Technical Services assets within FKAA's GIS system. Jones Edmunds wi ll also develop and implement up to one standard map document appropriate to use for Technical Services within Cityworks Server. C!TYWORKS TESTING ENVIRONMENT Jones Edmunds will set up and fully test the testing environment before allowing users to log in. All user roles and permissions will be established within SQL server, and users wi ll be given logins and mapped to the databases accordingly. The testing environment will be in place while additional development occurs on site and users become fully trained and comfortable with the system. 95291-053-19 6 May 2019 FKAA Cityworks Phase 2 CITYWORKS LIVE ROLLOUT Jones Edmunds will remotely deploy the live rollout for Technical Services no sooner than 2 weeks after the initial test environment. Any modifications made before this implementation will be imported into the on-site AMS and configured with ArcGIS Server. FKAA Responsibility - FKAA will provide the necessary information to configure Cityworks in preformatted templates provided by Jones Edmunds where appropriate. This includes materials, equipment, contractors, users, etc., from existing FKAA software. FKAA will provide user acceptance testing and sign off on the final system configuration before going live in production. Deliverables - Jones Edmunds will provide FKAA with appropriate data templates to load with data to be imported and/or configured within Cityworks. Jones Edmunds will provide FKAA with a functioning Cityworks Server deployment for Technical Services that includes up to 80 templates for work orders, service requests, and inspections. TASK 6: CITYWORKS IMPLEMENTATION FOR THE CONSTRUCTION CREW AND METER SHOP Jones Edmunds will establish the core functionality of Cityworks as an enterprise solution for work and asset management for the Construction Crew and Meter Shop. During the implementation tasks, the AMS database will be populated and configured so that FKAA staff can use the AMS according to FKAA's best management practices and recording needs. The information that will be loaded into the AMS will include the following: • Asset Definitions - Construction Crew and Meter Shop assets currently defined within the existing spatial geodatabase. • Work Activities - Identified by FKAA as the Construction Crew and Meter Shop work activities. This includes Service Requests and Work Orders. • Materials and Equipment - List provided to Jones Edmunds by FKAA. • Employee Records - Jones Edmunds will update the existing employee records within Cityworks to include the Construction Crew and Meter Shop personnel working on the project as provided by FKAA to Jones Edmunds. TASK 6.1 DATA WORKFLOW EVALUATION The workflow evaluation helps Jones Edmunds and FKAA develop the information listed above to implement an AMS for the Construction Crew and Meter Shop. Jones Edmunds will attend a full day on-site workshop with FKAA personnel (including supervisors, crew leaders, and primary users) to evaluate the current workflows and how they should be translated or improved for the AMS. This is an integral component to the AMS implementation. Jones Edmunds will identify how users identify, report, and track information related to work on an asset. After work is performed on an asset, the work needs to be recorded in the AMS and any changes to the underlying GIS data need to be updated. The information gathered by Jones Edmunds in this workshop will be the foundation for the AMS development in the tasks discussed below. 95291-053-19 7 May 2019 FKAA Cityworks Phase 2 Jones Edmunds will document these discussions, review the findings, and define how to best translate the information to the AMS at Jones Edmunds' office. Jones Edmunds will deliver a configuration document to FKAA and will conduct a teleconference to finalize the information. This information will then dictate the database development in the tasks discussed below. FKAA should provide existing asset management information to Jones Edmunds at the meeting. This includes existing reports and key performance indicators; a list of existing work order and service request types; employee information, including roles such as crews and supervisors; and any lists of materials, equipment, and contractors with hourly costs. TASK 6.2 CONFIGURE CITYWORKS DOMAIN/GROUPS CONFIGURATION Using input provided by FKAA, Jones Edmunds will establish a working hierarchy of the Construction Crew and Meter Shop organizational chart to be used within the AMS. Domains and groups within a domain will have employees assigned according to their need to access information within the AMS. CONFIGURE WORK ORDER TEMPLATES The Cityworks client application allows the use of preformatted Work Order templates that contain the associated tasks, equipment, material, and groups (crews) necessary to perform specific activities. Using templates greatly reduces the time needed to properly set up a Service Request or Work Order by establishing the employees, materials, equipment, tasks, and project type (CIP or Maintenance) used on a recurring cycle. Jones Edmunds will create up to 25 Work Order templates for use on the Construction Crew and Meter Shop assets managed by FKAA. CONFIGURE SERVICE REQUEST TEMPLATES Requests for service often originate outside the organization as public complaints, and FKAA must investigate to determine if there is an issue. Similar to work orders, using templates greatly reduces the time needed to properly create a service request. Jones Edmunds will work with FKAA staff to create up to 5 Service Request templates for the Construction Crew and Meter Shop. CONFIGURE INSPECTION TEMPLATES The Cityworks inspection feature is used to record observations on the condition of a specified asset or as a general form to capture information digitally. Again, optimal use of the Cityworks application requires using preformatted inspection templates that contain customizable fields and checklists. Using templates for inspections allows information about an asset to be collected more efficiently and accurately. Jones Edmunds will create up to 10 Inspection templates for the Construction Crew and Meter Shop. 95291-053-19 8 May 2019 FKAA Cityworks Phase 2 Jones Edmunds will adjust the ratio of work orders, service requests, and templates at FKAA's discretion and will create up to 40 templates. GIS CONFIGURATION AND MAP DEVELOPMENT Jones Edmunds will configure the Cityworks database to work with the updated Construction Crew and Meter Shop assets within FKAA's GIS system. Jones Edmunds will also develop and implement up to one standard map document appropriate to use for Construction Crew and Meter Shop within Cityworks Server. CITYWORKS TESTING ENVIRONMENT Jones Edmunds will set up and fully test the testing environment before allowing users to log in. All user roles and permissions will be established within SQL server, and users wi ll be given logins and mapped to the databases accordingly. The testing environment will be in place while additional development occurs on site and users become fully trained and comfortable with the system. CITYWORKS LIVE ROLLOUT Jones Edmunds will remotely deploy the live rollout for Construction Crew and Meter Shop no sooner than 2 weeks after the initial test environment. Any modifications made before this implementation will be imported into the on-site AMS and configured with ArcGIS Server. FKAA Responsibility - FKAA will provide the necessary information to configure Cityworks in preformatted templates provided by Jones Edmunds where appropriate. This includes materials, equipment, contractors, users, etc., from existing FKAA software. FKAA will provide user acceptance testing and sign off on the final system configuration for the Construction Crew and Meter Shop before going live in production. Deliverables - Jones Edmunds will provide FKAA with appropriate data templates to load with data to be imported and/or configured within Cityworks. Jones Edmunds will provide FKAA with a functioning Cityworks Server deployment for the Construction Crew and Meter Shop that includes up to 80 templates for work orders, service requests, and inspections. TASK 7: AVL INTEGRATION SUPPORT FKAA is purchasing a third party AVL program to improve their system processes. Jones Edmunds will provide assistance to FKAA to integrate the 3rd party AVL program with Cityworks. Jones Edmunds will create appropriate users and work order templates and wi ll configure permissions for the locate program . Jones Edmunds will spend up to 80 hours on this task. 95291-053- 19 9 May 2019 FKAA Cityworks Phase 2 TASK 8: TRAINING CITYWORKS SERVER TRAINING Jones Edmunds will provide up to two personnel for on-site training sessions for FKAA Cityworks users and all training will use FKAA's data. The end user training will be split into four sessions. One session will be for 3 days to train the Plants, Wastewater, and Engineering users. Another session will be for 2 days to train Technical Services end users. A third session will be for 1 day to train the backflow prevention end users. Lastly, there will be a 1-day session for Cityworks administration. The training classes should be kept small with everyone having a computer to work on in class. The training will address the following applications: • Cityworks Designer (1 day) - Cityworks administration • Cityworks Server for Plants, Wastewater, and Engineering Users (3 days): • Inboxes. • Workflow Training. • Service Requests. • Work Orders. • Search and Display. • Project Manager. • Cityworks Server for Backflow Prevention ( 1 day): • In boxes . • Workflow Training . • Service Requests . • Work Orders . • Search and Display . • Project Manager. • Cityworks Server for Technical Services Users (2 days): • In boxes . • Workflow Training . • Service Requests . • Work Orders . • Search and Display . • Project Manager . FKAA Responsibility - FKAA staff will coordinate training schedules with Jones Edmunds and FKAA attendees. FKAA staff will provide a room of suitable size for the training and computers for the FKAA attendees. The computers wi ll be on the FKAA domain and will have internet access and Mozilla Firefox installed. Deliverables - Jones Edmunds will develop digital training materials for FKAA staff and provide onsite training for up to 12 attendees per class for up to 7 training days split across four nonconsecutive dates. 95291-053-19 10 May 2019 FKAA Cityworks Phase 2 TASK 9: SQL REPORTS Jones Edmunds will spend up to 120 hours working with FKAA to define and deploy reports to present Cityworks data that will be implemented within SQL Server Reporting Services (SSRS) remotely. FKAA Responsibility - FKAA will provide timely input and feedback on their preferred reports. Deliverables - Jones Edmunds will provide reports configured on FKAA's SQL Server and accessible through Cityworks. TASK 10: ONGOING SUPPORT Jones Edmunds will provide ongoing support as needed to FKAA personnel. This task wil l cover additional items requested by FKAA such as additional training, data loading, and enterprise software support as the project progresses. Jones Edmunds will provide up to 180 hours of as-needed support to FKAA, including up to one on-site visit. Individual support tasks will be discussed and agreed on by each party before beginning each task. TASK 11: LOCATE PROGRAM INTEGRATION SUPPORT FKAA is purchasing a third party locate program to improve their locate system processes. Jones Edmunds will provide assistance to FKAA to integrate the 3rd party locate program with Cityworks. Jones Edmunds will create appropriate users and work order templates and will configure permissions for the locate program. Jones Edmunds will spend up to 80 hours on this task. TASK 12: SCADA INTEGRATION FOR DFS, WONDERWARE, AND HIGH TIDE TECHNOLOGIES FKAA uses three different SCADA technologies across the organization. DFS and Wonderware are currently hosted on site, and High Tide Solutions is cloud-based. FKAA would like to integrate these SCADA systems with Cityworks to create Work Orders from SCADA alarms and equipment runtimes. FKAA is moving the SCADA system off the FKAA corporate network to its own network. Once this process is complete, Jones Edmunds will meet on site with FKAA for 1 day to review the existing technology and networks and to discuss options to integrate these three SCADA systems with Cityworks. Jones Edmunds will document this meeting and configure the Cityworks integration based on the best option determined at the meeting. Jones Edmunds will spend up to 300 hours on this task. If additional effort is needed, Jones Edmunds will work with FKAA to use the support task. 95291-053-19 11 May 2019 FKAA Cityworks Phase 2 FKAA Responsibility - FKAA will be prepared to discuss the technical details of their three SCADA systems as well as which alarms and run times will be integrated with Cityworks. Deliverables - Jones Edmunds will create an integration between the SCADA systems and Cityworks according to the mutually agreed-on solution and will provide digital documentation of the solution. TASK 13: NEPTUNE INTEGRATION FKAA uses Neptune meters and would like to integrate these meters with Cityworks. FKAA's Neptune solution is hosted on site but will soon be moved to a cloud-hosted solution. Once this process is complete, Jones Edmunds will meet onsite with FKAA for 1 day to review the existing technology and networks and to discuss options to integrate Neptune with Cityworks. Jones Edmunds will document this meeting and configure the Cityworks integration based on the best option determined at the meeting. Jones Edmunds will spend up to 110 hours on this task. If additional effort is needed, Jones Edmunds will work with FKAA to use the support task. FKAA Responsibility - FKAA will be prepared to discuss the technical details of their Neptune systems as well as which data will be with Cityworks. Deliverables - Jones Edmunds will create an integration between the Neptune systems and Cityworks according to the mutually agreed-on solution and will provide digital documentation of the solution. ASSUMPTIONS • Jones Edmunds will request multiple data types and information from FKAA and will need timely response from FKAA to meet the targeted completion dates. • FKAA will be responsible for purchasing all ha rdware and software to support the work for this project. FKAA will make the hardware and software (Cityworks Server, ArcGIS Server, ArcGIS Desktop, SQL Server) for the project available to Jones Edmunds to use while completing the work outlined in this Scope of Work. • FKAA will make a remote connection available for Jones Edmunds to use throughout this project. The majority of the work on this project will be through remote access. • Jones Edmunds will not collect or create any new GIS data (i.e., from field work or hardcopy information). • FKAA will be responsible for providing a suitable training room with enough Windows platform desktop and/or laptop computers for use in training Department staff. 95291-053-19 12 May 2019 FKAA Cityworks Phase 2 LUMP-SUM FEE BREAKDOWN Task Fee Task 1: Project Kickoff, Planning, and Management $10,050 Task 2: Vertical GIS Database Design $24,000 Task 3: Vertical Asset Collection $22,800 Task 4: Cityworks Implementation for the Wastewater and Water $73,600 Systems Task 5: Cityworks Implementation for Technical Services $44,000 Task 6: Cityworks Implementation for Construction Crew and Meter Shop $39,000 Task 7: AVL Integration Support $13,300 Task 8: Training $57,300 Task 9: SQL Reports $18,275 Task 10: Ongoing Support $33,750 Task 11: Locate Program Integration Support $13,300 Task 12: SCADA Integration for DFS, Wonderware, and High Tide $51,300 Technologies Task 13: Neptune Integration $20,700 TOTAL $421,375 The Total Fee amount will be available under this Scope of Work. The billing for this project will be monthly lump-sum percent-complete by task and will not exceed the total shown above. 95291-053-19 13 May 2019 FKAA Cityworks Phase 2 BOARD OF DIRECTORS, FLORIDA KEYS AQUEDUCT AUTHORITY AGENDA ITEM SUMMARY AGENDA ITEM: 800-01 CONSENT: 0 REGULAR: [X] DIVISION: BOARD OF DIRECTORS MEETING DATE: May 22, 2019 AGENDA TITLE: BOARD OF DIRECTORS DISCUSSION ITEM BACKGROUND: The Board of Directors can bring up any subject they seem necessary to be discussed at this time. PREVIOUS RELEVANT ACTION BY FKAA BOARD OF DIRECTORS: NIA STAFF RECOMMENDATION (MOTION): N/A SUPPLEMENTAL INFORMATION: N/A DOCUMENTATION: Included: • To-Follow: • Not Required: • Cost to FKAA: $ BUDGETED: YesD NoO Cost to Others: $ Total Cost: $ DEPARTMENT: BOARD OF DIRECTORS DEPARTMENT DIRECTOR APPROVAL: BOD DIVISION DIRECTOR APPROVAL: M~~ --- Reviewed by: Internal Auditor: ---$ General Counsel: {JP[F" Executive Director:~ BOARD ACTION: Approved: • Tabled: D Disapproved: • Recommendation Revised: • Comments: ______ Date: ______Recording Clerk: ______