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Board of Directors' Meeting

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Board of Directors' Meeting FLORIDA KEYS AQUEDUCT AUTHORITY BOARD OF DIRECTORS’ MEETING Open to the Public Key West Doubletree Resort 3990 South Roosevelt Blvd. Key West, Florida 33040 Wednesday, May 22, 2019 EXECUTIVE SESSION-LABOR CONTRACT NEGOTIATIONS Closed to the Public 10:30 a.m. REGULAR MEETING AGENDA 11:00 a.m. INVOCATION PLEDGE OF ALLEGIANCE EMPLOYEE AWARDS Karla Garcia: 15 Years of Service Lynese Mariscal: 20 Years of Service Scott Gil: 30 Years of Service APPROVAL OF MINUTES April 24, 2019 Regular Board Meeting ADDITIONS/DELETIONS TO AGENDA ACCEPTANCE OF AGENDA Note: The Board of Directors does allow time for comments from the public, who have completed sign-in cards, on any Agenda Item or any specific areas of concern. Individuals will be allotted 3 minutes to make presentation. Representatives from established groups will be allotted 5 minutes to make presentation. FKAA Agenda – May 22, 2019 Page 2 CONSENT AGENDA ITEMS OFFICE OF COUNSEL 1. OOC – 01. Consideration to approve payment to Bryant, Miller & Olive for professional services rendered and expenses incurred for the month of February 2019 regarding Defense of Administrative Challenge by Laudicina and others of Environmental Permit issued by Department of Environmental Protection to the Florida Keys Aqueduct Authority for Cudjoe Regional Wastewater Treatment Plant ($840.00 Monroe County) DIVISION OF UTILITY OPERATIONS 2. DUO – 01. Consideration to approve final payment and close-out for the FKAA Project #2278-12 Tavernier Water Main Replacement to J.A. Larocco, Inc. ($92,063.01) 3. DUO – 02. Consideration to approve budget amendment for FY 2019 and award contract to CPH, Inc. for design, permitting, and bidding services of new tertiary filters at the Big Coppitt Wastewater Treatment Plant ($86,494.96) 4. DUO – 03. Consideration to approve contract with Carollo Engineers, Inc. to perform hydraulic modeling services for FKAA Project #1167-19 “Water Distribution System Model updates for Ocean Reef, Marathon, and Key West” ($59,480.00) 5. DUO – 04. Consideration to approve Cityworks Server AMS Standard Enterprise License Agreement (ELA) which includes the amendment for Work Order Basic API annual maintenance (annual cost $51,000.00) 6. DUO – 05. No objection to the abandonment of a parcel of land situated on Grassy Key in County of Monroe and State of Florida known as Lot 20, Block 53, of “Crain’s Subdivision” as shown by Plat recorded in Plat Book 1, Page 51 of the Monroe County Public Records. The FKAA has no facilities located within the area of requested abandonment REGULAR AGENDA ITEMS EXECUTIVE DEPARTMENT EO – 01. Executive Director’s Report • Florida Section of American Water Works Association Drop Saver Poster Contest • Headquarters Building Structural Report • PFOA and PFOS Drinking Water Health Discussion OFFICE OF COUNSEL OOC – 01. General Counsel’s Report • Marchal, et al vs. FKAA and Monroe County FKAA Agenda – May 22, 2019 Page 3 DIVISION OF ADMINISTRATION DOA – 01. Summary of Financial Information for October 2018 through April 2019 DIVISION OF UTILITY OPERATIONS DUO – 01. Monthly status report on all current Capital Improvement Program (CIP) projects DUO – 02. Consideration to approve award of contract for FKAA Project #1152-17, Phase 111 “CR-905/Highway U.S. 1 Transmission Pipeline Crossing” to Key Honey Contracting ($1,428,936.30) DUO – 03. Consideration to approve Change No. 2 in the amount of $200,094.79 and final payment to close-out FKAA Project #4058-15, “Key Haven Utility Improvements”, to D. N. Higgins, Inc. ($745,802.93) DUO – 04. Consideration to approve the purchase of retrievable diffusers for the Cudjoe AWRF ($394,850.00) DUO – 05. Consideration to approve services from Jones Edmunds & Associates to begin implementation of Phase11of the Cityworks Computerized Maintenance System (CMMS) ($174,450.00) BOARD OF DIRECTORS BOD – 01. Board of Directors Discussion MINUTES OF REGULAR MEETING OF THE BOARD-OF DIRECTORS FLORIDA KEYS AQUEDUCT AUTHORITY HELD ON APRIL 24, 2019 FLORIDA KEYS MOSQUITO CONTROL DISTRICT 503 107™ STREET MARATHON, FLORIDA 33050 10:30 A.M. The following MEMBERS were present: J. Robert Dean............ Chairman Richard J. Toppino ..... .. Vice Chairman David C. Ritz. Secretary/Treasurer Antoinette M. Appell. ...... Member Cara Higgins. .. Member Kirk C. Zuelch............ Executive Director Kerry G. Shelby. ..... .. Deputy Executive Director Kent Nelson. .. Deputy Executive Director Robert T. Feldman .... ... General Counsel Timothy Esquinaldo . ..... Internal Auditor A LIST OF ATTENDANCE IS RETAINED WITH THE PERMANENT RECORD OF THIS MEETING. FKAA Board Minutes April 24, 2019 Page 2 REGULAR MEETING The Regular Meeting was called to order by Chairman Dean at 10:30 a.m. Pam Albury presented the invocation and Chairman Dean led the Pledge of Allegiance. EMPLOYEE AWARDS SERVICE AWARD Greg Gato- Operations Supervisor, Water Operations Department- 20 Years of Service Mabel Companioni- Executive Assistant, Wastewater Department- 20 Years of Service Kent Fegley- Field Representative, Custom Service Division- 20 Years of Service RETIREMENT RECOGNITION Johnny McKinight- Distribution System Operator C, Water Operations Department- 11 Years of Service APPROVAL OF MINUTES On motion of Mrs. Appell, seconded by Mr. Toppino, the Board unanimously approved the Minutes of a Regular Board Meeting held on March 27, 2019. APPROVAL OF AGENDA On motion of Mr. Toppino, seconded by Mrs. Higgins, the Board unanimously approved the Agenda as presented. CONSENT AGENDA WATER/WASTEWATER On motion of Mr. Ritz, seconded by Mrs. Appell, the Board approved the following items by Consent: 1. OOC - 01. Approval of payment to Allen, Norton & Blue, P.A. for professional services rendered and expenses incurred for the month of February 2019 ($82.44) 2. OOC - 02. Approval of payment to Allen, Norton & Blue, P.A. for March 2019 ($870.00) FKAA Board Minutes April 24, 2019 Page 3 3. OOC - 03. Approval of payment to Bryant, Miller & Olive for Professional Services rendered, and expenses incurred for the month of March 2019 regarding defense of declaratory judgment, Maschal vs. Florida Keys Aqueduct Authority and Monroe County ($3,060.00 Monroe County) 4. DOA - 01. Approval of a one-year contract with Sunstate Meter & Supply, Inc. for cloud integration, hosting and support for advanced metering software from Neptune Technologies ($106,620.00) 5. DOA- 02. Approval of the renewal of flood insurance policies through the National Flood Insurance Program (NFIP) through Arthur J. Gallagher for the policy period from April 27, 2019 through April 27, 2020 (estimated premium $144,715.00) 6. DUO- 01. Approval of the purchase of a 420F2 Caterpillar Backhoe ($96,646.00) 7. DUO - 02. Approval to award contract to BRIAN, Inc. for gravity sewer cleaning and inspection ofthe wastewater collection system at Sigsbee Park Annex, Naval Air Station Key West for FKAA Project #4072-17($66, 156.00) 8. DUO- 03. Approval of a budget amendment for engineering services for FY 2019 and award contract to Mathews Consulting for design and bidding of fuel storage tank upgrades at the Ramrod Booster Pump Station ($66,120.30) 9. DUO-04. Approval of the purchase of Caterpillar Compact Wheel Loader under the Florida Sheriffs Association Contract Bid #FSA18-VEH16.0, Specification #32 (estimated $58,429.00) 10. DUO - 05. Approval of the final payment to Key Honey Contracting, LLC for FKAA Project # 4067-16 for the Cudjoe Regional Wastewater Middle Torch Low-Press Sewer System Installation ($50,382.38) 11. DUO - 06. Approval of the payment of a claim to the City of Key West for damages incurred after distribution main break in November 2017 ($44,049.76) 12. DUO -07. Approval of the professional services contract to Jones Edmonds for the configuration of the FKAA's Cross Connection Control Program into Cityworks ($43,700.00) 13. DUO - 08. Approval of the purchase of a 32,000 lb. Trailer Tug ($37,385.00) 14. DUO - 09. Approval of the final payment to Key Honey Contracting, LLC for the FKAA Project# 4068-17 No Name Key LPSS Installation ($41 ,409.37) 15. DUO - 10. Approval of the five (5) professional engineering consulting firms to perform water and wastewater hydraulic modeling services, as needed, on capital projects and evaluations throughout the FKAA service area in response to FKAA-RFQ-0001-19 FKAA Board Minutes April 24, 2019 Page4 16. DUO - 11. Approval of the No Objection to the abandonment of a twelve foot wide easement in a portion of Lot 10, Block 1, Harbor Course Section Two, Ocean Reef Plat No. 13, and six foot wide easement in a portion of the south half of Lot 9, Block 1, Harbor Course Section Two, Ocean Reef Plat No. 13, according to the Plat thereof as recorded in Plat Book 7, page 5 of the Public Records of Monroe County, Florida. The FKAA has no facilities located within the area of requested abandonment REGULAR AGENDA ITEMS Mr. Michael Futterman from Marcum LLP addressed the Board and reviewed the 2017/2018 Comprehensive Annual Financial Report (CAFR). Mr. Futterman stated it was a clean Audit and complimented staff for their work. Mr. Futterman advised that the Florida Keys Aqueduct Authority received The Certificate of Achievement for Excellence in Financial Reporting and the Prestigious Budget Award. Mr. Zuelch thanked Mr. Futterman and his staff for their professionalism year after year. EXECUTIVE DEPARTMENT EO-01. EXECUTIVE DIRECTOR'S REPORT The Board accepted the Executive Director's Report with additional comments as presented. Islamorada Founders Park-Pedestrian Overpass Mr. Zuelch updated the Board on the Florida Department of Transportation (FDOT) planned construction of a pedestrian overpass at Founders Park in Islamorada. Mr. Zuelch explained that the design placed the foundation directly on our 18-inch water transmission line. Mr. Zuelch advised that a conference call was held with FDOT and that the Authority's recommendation would be to relocate the project or compensate the Authority for the costs of relocation. He further explained that initially FDOT staff denied the Authority's request but after appealing to District Secretary Wolfe it was agreed to perform the relocation at FDOT expense.
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