S Y D N E Y World Congress on Medical and

Health Informatics (MedInfo) 2021

Sydney, Australia

Submitted May 2017

CONFIDENTIAL

This document and its contents are the intellectual property of the Health Informatics Society of Australia (HISA) and Business Events Sydney (BESydney). You must not share, copy or adapt this document, or any part of it, without prior written consent from HISA or BESydney. © HISA and BESydney 2017 2 Table of contents

Letter of Invitation 3 Executive Summary 4 Part I – Society Profile and Capabilities 6 1. Goals and objectives in successfully bidding for MedInfo 2021 7 2. Profile of the bidding Society or Association 9 3. Proposed dates and location for MedInfo 13

4. National and regional support 16 5. Proposed composition of Local Organizing Committee 19 Part II – Requirements & Obligations 20 1. Financial obligations 21 2. Benefits to IMIA Institutional Members 21 3. Other requirements 22 Part III – Tentative Budget Proposal 24 Congress budget 25 Part IV – Bid Summary 29 Accompanying persons program 34 10 Must-dos in Sydney 36 Just outside Sydney 38 Appendices 40 Appendix 1: HISA financial statements 41 Appendix 2: ICC Sydney room schedule and floor plans 70 Appendix 3: Potential sponsors for MEDINFO 2021 73 Appendix 4: Letters of support 75 Appendix 5: Business Events Sydney Strategic Partners 84 Business Events Sydney Terms and Conditions 90 3 Letter of Invitation

15 May 2017

Dr. Hyeoun‐Ae Park President International Medical Informatics Association c/‐Health On the Net, Chemin du Petit‐Bel‐Air 2, CH‐1225 Chene‐Bourg Geneva, Switzerland

Dear Dr Park,

On behalf of the Health Informatics Society of Australia (HISA) and the Local Organising Committee (LOC), we are delighted to invite the World Congress on Medical and Health Informatics (MedInfo) to Sydney, Australia in 2021. We proudly present our submission to you and the International Medical Informatics Association (IMIA) board.

HISA was established in 1992 and is Australia’s peak professional body for digital health, e‐health and health informatics. We have an established network of over 13,000 people throughout Australia and the world. Our diverse membership enjoys education and learning opportunities at premier national events, local networking with dynamic State branches, and a globally renowned certification program for health informatics professionals.

We at HISA have strong connections with all of the leading academic, research, government, healthcare and industry representatives in medical informatics in Australia and as you will see from our proposal, we have engaged these organisations in support of our bid to host MedInfo 2021. We believe that hosting the Congress here in Australia, will enable us to showcase Australian research and industry to the world, as well as bringing the best international practice and technologies to Australians. This melting pot of talent and dissemination of information is sure to create some long lasting legacies and outcomes.

With the largest per capita health informatics community in the world, Australia is the perfect destination to host MedInfo 2021. Our network is strong and the work being produced in Australia solidifies it as a world‐leader in this space. In addition to HISA, there are a number of organisations throughout Australia that focus on the development and improvement of health and medical informatics, such as Australasian College of Health Informatics, The Australian e‐Health Research Centre, eHealth New South Wales (NSW) and the Australian Digital Health Agency. These institutions have been established with the aim of advancing the country’s medical informatics capabilities, and their work is improving the quality, speed, and level of detail available to medical professionals in order to enhance treatment for patients nationwide.

HISA has significant experience in hosting a successful series of large conferences every year, and has seen remarkable growth each year at our annual conference, the Health Informatics Conference (HIC). We pride on doing everything ‘in‐house’ to ensure a quality result year after year. Our team has first‐rate event management experience, which will ensure a profitable and memorable MedInfo 2021 in Sydney, Australia.

Sydney, Australia is a modern and sophisticated city, with a wide variety of world class infrastructure and state‐of‐the‐art facilities and services. This includes the newly built International Convention Centre Sydney (ICC Sydney), which opened its doors in December 2016. Sydney’s friendly, cosmopolitan, multicultural lifestyle makes it one of the most desirable destinations in the world.

In bidding for the right to host MedInfo in 2021, HISA also has the full support of the city’s convention bureau, Business Events Sydney, the state government of NSW and the tourism industry of Sydney. We welcome this opportunity to demonstrate that the HISA and our supporting partners have the facilities, expertise and experience to host an outstanding conference in 2021. We look forward to impressing you and the international health and medical informatics community!

Yours sincerely,

Dr Louise Schaper, PhD CHIA FACHI Dr David Hansen, PhD CHIA FACHI Chief Executive Officer Chair Health Informatics Society of Australia Health Informatics Society of Australia

Health Informatics Society of Australia Ltd National office: 1A/21 Vale Street North Melbourne Victoria 3051 Australia t: +61 3 9326 3311 | e: [email protected] | w: www.hisa.org.au ABN: 80 097 598 742 | ACN: 097 598 742 4 Executive Summary

Sydney, Australia is genuinely excited about the opportunity to host the World Congress on Medical and Health Informatics (MedInfo) in 2021. The Health Informatics Society of Australia (HISA), the New South Wales (NSW) Government and Business Events Sydney (BESydney) stand at the ready to support what will be a memorable congress in Australia.

Sydney, Australia is in the best position to host MedInfo Financial Success for MedInfo 2021 2021 for the following reasons: MedInfo 2021 in Sydney, Australia is expected to deliver IMIA income of between USD98,000–USD190,000. Enthusiasm and support from HISA and the local experts The profit sharing model HISA has proposed could see A bid from the country’s peak professional body, HISA, IMIA’s profit share be even higher, based on the financial ensures support and experience at the highest level across success of the Congress. digital health, e-health and health informatics. HISA is a strong influencer and contributor to the medical Brand new world-class convention centre and health informatics sector, within Australia and MedInfo 2021 will be staged at the brand new internationally. We have a strong track-record of hosting International Convention Centre Sydney (ICC Sydney), a series of successful conferences, from a networking, located harbour-side in the Darling Harb precinct. educational and financial perspective (refer to pages 9-10). Conveniently within just 5 miles (20 minutes’ drive) from the airport and only a short walk from the city centre. In 2021, HISA will bring together healthcare leaders, Having recently opening in November 2016, ICC Sydney health informaticians, policy makers, clinicians, will easily meet all requirements of the Congress. technologists and world-leading experts in healthcare innovation to stimulate the environment needed to Destination Sydney influence significant change in the sector. HISA’s existing Sydney is a high profile, vibrant, sophisticated city with relationships outside of the traditional health and medical renowned success in hosting international events. informatics community will enable MedInfo delegates to network with these different groups and encourage Accessibility - Sydney is Australia’s most accessible city valuable knowledge transfer, collaboration and innovative to both international and national visitors, with over 670 scientific outcomes. international flight arrivals serviced by 41 airlines each week. Accommodating for all budgets, Sydney Airport is HISA’s bid is also supported by an experienced and world- now the world’s leading low-cost long-haul airport, with leading group of local organising committee members. The five airlines now serving the market. committee are energetic, and committed to the vision of the IMIA and HISA and welcome the opportunity to host Once delegates arrive in Sydney, they have only a short MedInfo in Sydney, Australia in 2021. five mile journey to ICC Sydney and the city centre, where the majority of the city’s hotels and accommodation are Strong support from Australian peak professional bodies, located. Sydney has over 36,700 hotel/serviced apartment NSW and Federal Government rooms, of which 8,000 are within a 20 minute walk to As highlighted in the letters of support (Appendix 4), ICC Sydney. HISA has the support of all pertinent professional bodies in Australia, the research community, NSW Government Multicultural - Close to one-third of Sydney’s population and the Federal Health Department. speak a language other than English at home. In fact, Sydney claims the majority share (48%) of overseas arrivals HISA and IMIA will also receive the support of BESydney, for people attending conferences in Australia, of which Sydney’s not-for-profit convention bureau. BESydney is Asian visitors constitute some 40%, primarily drawn from committed to supporting the HISA, IMIA and the local China, Taiwan, Korea and Japan. organising committee to deliver the most successful MedInfo congress yet.

BESydney has worked closely with various levels of Government and the International Convention Centre Sydney to negotiate a highly competitive support package of over AUD286,000 (including GST) which includes a maximum venue rental subsidy of up to 80% towards the venue rental of ICC Sydney . 5

PROPOSED DATES FOR MEDINFO 2021 SYDNEY: Saturday, 21 August – Wednesday, 25 August 2021

A range of attractions and touring options - There are An affordable city many activities available in Sydney, from cruising the Accommodation to suit all budgets - In addition to its beautiful Harbour to visiting the famous Opera House 36,000+ rooms, the city also has more than 900 budget or enjoying a swim at one of its renowned beaches. For accommodation rooms located in the city centre and delegates, Sydney also offers the perfect gateway to other within walking distance of ICC Sydney. must-see natural attractions around Australia and New Zealand, such as the Great Barrier Reef, the Great Ocean Easy to get around - Sydney is a ‘walking city’, offering the Road and Uluru (Ayers Rock) to name a few. From start to potential to eliminate all public transport costs during the finish, delegates attending MedInfo 2021 in Sydney will congress. enjoy an outstanding experience. A booming ‘cheap eats’ dining scene - Delegates can Visa application process - Australia offers the significant enjoy inexpensive, freshly prepared food starting from benefit to organisers of the free International Event AUD6 at small eateries, to AUD15 at local cafés and small Coordinator Network (IECN) provided by the Australian restaurants. Department of Immigration and Border Protection. The only one of its kind in the world, the IECN makes participation in a global event easy, by providing specific advice on the what, why and how aspects of the application process.

Australia does not exclude access by any travellers on the basis of nationality or country of origin, and has a world- class visa processing framework, with relatively few travel and visa restrictions for delegates and organisers wishing to enter the country. 6 Part I – Society Profile and Capabilities 7 1. Goals and objectives in successfully bidding for MedInfo 2021

Why HISA desires to host MedInfo 2021 HISA strongly believes that in order to influence change there is a need to ensure the knowledge of the health and HISA had the honour of hosting MedInfo 2007 and by medical informatics community is embraced and put into every measure it was a hugely successful event, attracting practice by healthcare leaders, policy makers and those thousands of delegates, a sizeable exhibition and delivered at the cutting edge of healthcare innovation. HISA works substantial profits to IMIA. tirelessly to bring these different groups together and to maintain the academic integrity and scientific rigour in HISA wishes to contribute to IMIA and the international the knowledge that is translated to pragmatic, valuable medical and health informatics community by hosting outcomes to the people at the front line of healthcare. MedInfo 2021, the 18th World Congress on Medical and Health Informatics. HISA aims to bring the world to Sydney to showcase Australian research and industry and international HISA was established in 1992 and is Australia’s peak advances in the field to local delegates. professional body for digital health, e-health and health informatics. Australia is passionate about health and medical informatics and can give MedInfo 2021 delegates the Since hosting MedInfo 2007 HISA has grown opportunity to communicate and collaborate with substantially, from having 3.5 staff to employing 14 stakeholders across the wider healthcare sector, open new people. There are over 1,300 financial members and a doors to knowledge translation and to be influencers in community of over 10,000 people (not bad for a country healthcare practice and standards at a global level. of only 24 million!), making HISA the largest per-capita health informatics organisation amongst IMIA’s country Contribution to HISA’s goals and objectives members. Over one-third of the membership are actively HISA’s successful bid will contribute to the society’s goals involved in voluntary roles. and objectives by giving the community the opportunity to learn from and network with an international audience of HISA is a serious influencer and contributor to Australia’s experts in health and medical informatics. digital health strategy and work with governments, policy makers, academia, healthcare executives and clinical It also gives HISA the opportunity to profile its local leaders. HISA Annual General Meetings of members are experts, and showcase the ground-breaking research and often ‘standing room only’ events and regularly attract practice being developed here in Australia. As part of the about 17 leaders from across healthcare who apply for MedInfo 2021 program, there will be organised site visits the four annual board vacancies. HISA’s diversification to healthcare organisations that are integrating informatics and ability to attract leaders and influencers from across knowledge into their practice and that proudly have a healthcare (including the traditional academic health health informatics certified workforce. informatics base) is a huge strength, enabling the spread of informatics knowledge throughout the sector. Hosting MedInfo 2021 in Australia, provides a perfect opportunity for HISA to raise the profile of health HISA’s diverse membership includes clinicians, health and medical informatics to Australian policy makers, informaticians, executives, policy makers, researchers/ government, clinicians and healthcare executives. In academics, students, government and technology conjunction with the Congress, HISA will organise suppliers. HISA offers education and learning meetings between global informatics experts with opportunities, a hugely successful certification for key people across the Australian healthcare sector. health informaticians, national events, local networking, Masterclasses will also be introduced as part of the state branches and communities of practice. Nursing official program – where health and medical informatics Informatics Australia is a part of HISA and works closely knowledge is shared with a pragmatic focus on ‘how to’ for in a very collegiate and collaborative manner with the people to immediately deploy at their places of work. Australasian College of Health Informatics – with the majority of their Members and Fellows also being HISA members.

HISA shares a common goal with IMIA which is to bring together the health and medical informatics community to facilitate the dissemination of information and knowledge between its members. However, HISA also extends its reach and purpose to those outside of the ‘traditional’ health and medical informatics community, to people at all levels and all connections throughout the healthcare sector. 8

Contribution to Australia and the region Given the importance of MedInfo to IMIA and the Healthcare systems across the globe face similar international medical informatics community, it is challenges. HISA believes that the medical and informatics important to select a venue which will be a drawcard community offers many solutions and opportunities to destination for people all around the world. Sydney hosts address those challenges. However, in order for this to over 3.6 million international visitors every year who happen, the wisdom within the medical and informatics visit the city for business and pleasure. It is one of the community needs to be shared with a pragmatic focus, to most beautiful cities in the world, with the iconic Sydney those throughout the healthcare system. Harbour Bridge, Opera House and Bondi Beach all within minutes from the MedInfo 2021 Congress venue. MedInfo 2021 is an outstanding opportunity for delegates to explore how best to address these challenges and to About the venue learn about what the application of health informatics A successful Australian bid will see MedInfo 2021 being can do to benefit the world’s population through the held at the brand new International Convention Centre optimisation of healthcare service delivery. The program (ICC) Sydney. Recently opening in December 2016, and will be designed to inspire people to think and act located harbour-side in the Darling Harbour precinct, in differently, but also importantly to balance the ‘inspiration’ the heart of Sydney. For further information please see with practical, valuable, evidence based content that can page 14. be applied by delegates when they return to their day jobs.

As demographic trends show, the Asia-Pacific region will have a big part to play in shaping the future of healthcare at a global level. Australia is well known for being a ‘gateway’ to Asia due to its geographic location and its strong connections to the region. MedInfo 2021 in Sydney will build and foster those links for people across the region. The networks and relationships that exist within HISA and Australia will bring together the world- leading influencers in this space and give the region the opportunity to contribute to global health best practice.

Contribution to IMIA’s goal to provide a venue for the promotion, assimilation, and dissemination of informatics knowledge to the international health informatics community Since the first MedInfo Congress was held in Stockholm in 1974, the triennial and now biennial Congress brings together the world’s leaders in health and medical informatics to promote, share and disseminate the latest evidence and thought leadership on the future of healthcare, enabled by informatics.

Forty-seven years from that historic meeting, MedInfo 2021 in Sydney, Australia is the ideal venue to bring together the world’s informatics leaders in this modern, but relatively young city. Sydney is a popular destination for global events and from 2013-2016, hosted the most number of international meetings of any other city in Australia according to the International Congress and Convention Association. 9 2. Profile of the bidding Society or Association

1. Membership and stability iv. Presence of any international sanctions: As a matter of international law, Australia is obliged a. Year that the society was founded: 1992 to implement United Nations Security Council (UNSC) sanctions regimes. In addition, the Australian b. Year that the society joined IMIA: 1992 Government has decided to implement Australian autonomous sanctions regimes as a matter of Australian c. Number of current members: 1,367 foreign policy. Australian autonomous sanctions regimes may supplement UNSC sanctions regimes, or d. Member composition (%) be separate from them. Australia currently implements i. Scientific and academic:10% the sanctions regimes shown in the diagram below: ii. Other: 90%

2. Financial stability a. Provide current financial statements of the society: Please refer to Appendix 1. b. Comment on the country’s economic stability As a result of its economic and political stability, Australia boasts an international reputation as a low-risk business destination. Australia is the only major developed economy to have recorded no annual recessions from 1992 to Source: Department of Foreign Affairs and Trade 2016 and is now in its 26th year of consecutive growth. In addition, global forecasts predict Australia will maintain 3. Society staffing its position as the world’s 13th largest economy in 2017 (in US Dollar terms).1 a. Does the society have a secretariat? If so, is the secretariat employed or contracted by the society? i. Inflation rates: Australia’s current inflation rate is at HISA’s secretariat is employed directly by the organisation. 1.5% as of April 2017.2 b. How many full time equivalent staff? ii. Currency stability: The Australian Dollar (AUD) is the HISA currently employs 12 full-time staff members. official currency of Australia. The AUD is the th5 most Events are managed by HISA Conferences & Events traded currency in the world, and its market price is Manager, Nicola Gardiner, with the assistance of Louise affected by the level of demand. Other factors include: Schaper (CEO) and the HISA events team. A team with • The outlook for global growth over 40 years combined experience in event management; • Movements in Australia’s commodity export prices, access to subcontractors for printing, audio visual and which increase or lower the nation’s terms of trade – others as required. Bios of key personnel can be found on the amount of money the country brings in through pages 11-12. exports relative to the amount it spends on imports • The gap between interest rates in the US and 4. Society conference history and experience Australia • How Asian currencies such as the Chinese yuan a. Frequency of Society conferences/meetings and Japanese yen are performing. Annually

Currency conversion is currently 1 AUD = 0.7358 USD Twice Annually (as at 11 May 2017, www.xe.com). Other (please specify) iii. International currency transfer restrictions: Australia does not have any international currency HISA runs a national major conference (HIC) annually transfer restrictions. with approximately 1,000 delegates and approximately 60 sponsors and exhibitors. In addition, HISA also runs two other national conferences for Telehealth, and Health Data Analytics that attract approximately 250 and 200 delegates respectively. HISA also runs around 30 state based meetings with involvement from state branch committees and special interest groups.

1 Australian Trade and Investment Commission, Benchmark Report 2017 2 Reserve Bank of Australia, April 2017 10

b. Conference profile ii. Number of exhibit booths/stands: Peer-reviewed scientific program 2016 2015 2014

Presentations (not peer reviewed) HIC Booths 62 52 53 Telehealth 11 12 10 Workshops/tutorials Data Analytics 9 12 10 Conference Proceedings iii. Total number of organized conference days per year: Site Visits 2016 2015 2014 Vendor exhibits HIC 4 4 4

Social Program Telehealth 2 2 2 Data Analytics 2 2 2 Accompanying Person’s program Other 1 - 1 Total 9 8 9 c. Participation and attendance i. Number of participants: HIC delegates: d. Conference Organization 2016 2015 2014 Organized by society staff

HIC Conference 1,040 823 897 Contracted to professional organizers Telehealth Conference 181 215 228 Data Analytics 149 121 119 e. Vendor exhibits (where applicable) Conference Organized by society staff Other Conferences 110 150 Contracted to professional organizers Total 1,480 1,159 1,394 11 2. Profile of the bidding Society or Association

HISA key personnel

Dr Louise Schaper Nicola Gardiner Katrina Barbuto Chief Executive Officer Conference & Events Director Conference & Events Manager

As leader of Australia’s peak body Nicola has been conference Katrina is responsible for managing for digital health, Dr Louise Schaper manager at HISA since 2012 the Health Data Analytics and is a passionate advocate for the and has over 8 years’ experience HITWA conferences and the member transformation of healthcare. coordinating conferences in the webinar program. Katrina also assists Committed to the improvement of not-for-profit sector. Nicola’s role the Conference and Events Director, health outcomes enabled through involves overseeing the annual HIC Nicola, to bring to the community innovative uses of technology Conference as well as additional HISA’s other conferences and events. and information, she has a global smaller conferences, events and state reputation in health informatics and events held throughout the year. She With a Diploma in Event digital health. From a background also manages the conference team. Management and a wealth of as an occupational therapist, Louise Nicola has a Degree in Biology and conference experience including has a PhD in technology acceptance Diploma in event management. Her delegate management & registrations, among health professionals, is a extensive knowledge spans all aspects liaising with hotels and venues, graduate of Stanford’s Executive of conferencing from speakers, designing event promotional material Leadership Program and is a Certified sponsorship, exhibition, registration, including program brochures, Health Informatician. Louise has venue, accommodation and web updating event websites, managing delivered over 100 conference management. Nicola diplomatically the event onsite and ensuring all presentations, has written for liaises and communicates with the aspects of the event run smoothly, academic and industry publications organising committee, sponsors, exhibition and sponsorship sales, and text books, is host of the exhibitors, delegates and conference attending client meetings and Dissecting Digital Health podcast and stakeholders to achieve a successful general administration duties. she is always online. outcome. In a previous position, Katrina has also worked on various Nicola has had experience with national conferences and small organising conferences for events for government organisations, government departments and other associations, and not-for-profit societies and institutes. organisations. 12

Amanda Barbone Joanna Dekleuver Heather Hunt Director Corporate Partners Chief Finance & Knowledge Officer Communications, Marketing & Engagement Director Amanda joined HISA in 2011; her Joanna Dekleuver is HISA’s Chief role is responsible for building and Financial Officer, a qualified Heather has been an early technology maintaining relationships with accountant (Bachelor of Accounting) adopter since 1988 when she bought potential sponsors and exhibitors. and Registered BAS Agent (Tax a Commodore computer quickly Working with over 100 clients to Practitioners Board) with over 15 followed by a Uniden “brick” mobile identify and create opportunities years accounting experience gained phone. She was a journalist when which align with their specific working for commercial and not-for- The West Australian newspaper went business and marketing objectives, profit organisations. In her role at digital and the publishing industry including the selling of major HISA, Joanna manages all conference began to transform. Heather has sponsorship packages and exhibition and events budgets, and monitors worked as a senior communications booths. She is passionate about health conference income and expenditure to professional in both government and and the success of her clients. ensure successful financial outcomes private sector, in Australia, Hong for each event. Kong, the UK and the US -specialising for the past 10 years in digital health and change communications

Other HISA staff members include: • Greg Moran – Innovation & Business Development • Dr Josie Di Donato – Advocacy & Leadership Director • Vera Jovanovic – Office Manager & Executive Assistant to CEO, Secretariat to HISA Board & CHIA • Biba Ignjatovic – Creative Director • Val Issa – Digital Marketing Assistant • Miroslav Dzoic – Membership & Professional Development Officer 13 3. Proposed dates and location for MedInfo

1. Dates proposed for MedInfo 2021 Sydney 2. Trains: The city’s transport system is simple and easy to use with one electronic ticket, the Opal Card, giving Saturday, 21 August – Wednesday, 25 August 2021 delegates access to Sydney’s integrated public transport network of trains, light rail, buses and ferries. Frequent 2. Location train services run between Sydney Airport and Central train station (13 minute one-way duration) a. City proposed: Sydney, Australia in the heart of the city and a short walk to countless accommodation and dining options. With more than b. Provide details as to: 6,000 hotel rooms located within 15 minutes’ walk i. Demographics, climate, public safety: from ICC Sydney, there is no need for delegates to use Demographics – The estimated resident population of the train service to and from the congress venue. the City of Sydney is over 200,000 people, representing around 4.2% of Greater Sydney’s total population of 3. High speed roads: Sydney Airport is unique in its approximately 5 million people. Almost half (49%) proximity to the city centre and is just five miles from of the city’s residents were born overseas, with over a ICC Sydney, as well as Sydney’s stunning harbour, third (34%) of residents speaking a language other than pristine beaches and iconic attractions. For delegates, English at home. The dominant non-English languages this means travel time is kept to a minimum – around spoken at home are Mandarin (5.9%), Cantonese 25 minutes by car – as are transfer costs from the (3.7%) and Thai (2.4%). Sydney is also home to one airport to hotels. of Australia’s largest communities of Aboriginal and Torres Strait Islander peoples. Almost half of the city’s The majority of hotels in the CBD and its surrounds residents are between 18 and 34 years of age, with a are adjacent to a taxi zone or include an internal pick median age of 32 years. up/drop off facility or short term onstreet parking area used by taxis when picking up or dropping of guests. Climate – August is the end of Winter in Sydney with There are vehicle drop-off facilities at either end of average daily temperatures of 68ºF. Sydney’s subtropical ICC Sydney. climate is temperate all year round with mild winters. iii. The city’s attractions and cultural attributes: Public safety – Sydney offers a safe and stable Create a memorable congress experience for MedInfo environment for residents and visitors. Australia is delegates in one of the most beautiful harbour settings globally renowned as one of the safest and friendliest in the world, amongst iconic and World-Heritage countries in the world and is ranked as the 3rd most listed attractions including the Sydney Opera House peaceful country in the Asia-Pacific (Global Peace Index and Harbour Bridge. An array of pre-and post- 2013) and 16th in the world on the Positive Peace Index. touring experiences await your delegates and their Sydney was recently ranked second in the world by PwC families, such as popular Darling Harbour attractions for health, safety and security in its Cities of Opportunity including SEA LIFE Sydney Aquarium, WILD LIFE Report 2014. Sydney is also ranked #1 safest city Sydney Zoo and Madame Tussauds - located only a in Australia, and is the 6th safest city in the world short eight minute walk from ICC Sydney. There are according to The Economists’ 2015 Safe Cities Index. also a range of free activities to enjoy in Sydney - take a leisurely stroll along the famous Bondi to Bronte ii. Access via coastal walk, with spectacular views of beaches, parks 1. Air: Sydney is the gateway to Australia and is easily and carvings by local Indigenous people; or explore accessible for delegates travelling from all areas of one of the city’s many free art galleries and museums, the world. Served by 41 international airlines and such as the Art Gallery of NSW and the Museum of more than 670 international flight arrivals per week, Contemporary Art. Sydney Airport is also the world’s leading low-cost long-haul airport, with five budget airlines now Bondi Beach serving the market.

Australia’s world-class visa processing framework does not exclude access to travellers on the basis of nationality or country of origin. With few visa restrictions for delegates and organisers, passport holders from most countries can apply for Australian visas online, and certain passport holders may be eligible to apply for a free or cheaper visa. Standard health and character checks are part of the visa application process. 14

CLICK HERE FOR A PREVIEW OF THE NEW ICC SYDNEY c. Conference Facility proposed: d. Provide details as to:

International Convention Centre Sydney i. Number of concurrent “tracks” or sessions that can be MedInfo 2021 will be staged at the brand new accommodated along with meeting room capacities: International Convention Centre Sydney ICC Sydney is capable of hosting three separate, concurrent (ICC Sydney), located harbour-side in the events, and has 8,000m² of total meeting room space across 70 Darling Harbour precinct. Conveniently located rooms. Click here to view a complete venue capacity summary. just five miles (25 minutes’ drive) from Sydney Airport and only a short walk from the city ii. Availability of Plenary and semi-plenary session rooms and centre, ICC Sydney is easily accessible by ferry, their capacities: Darling Harbour Theatre (2,500 tiered theatre). water taxi, light rail, bus, car or on foot. Key features include: iii. Availability of meeting rooms: • Convention facilities capable of hosting Pre-workshop rooms: Meeting rooms C4.1-4.11 (from 125-360 three separate, concurrent events as well as theatre style); C3.1 (130 theatre style). an ultra-modern 8,000-seat plenary theatre AM SIG meetings/presentations: Meeting rooms C4.1-4.11 • 8,000m² of total meeting room space across (from 125-360 theatre style); E3.3 (110 theatre style). 70 rooms Presentations/workshops: Meeting Rooms E3.4-3.6 • Total exhibition capacity of 35,000m² (from 110-115 theatre style), E3.9 (165 theatre style). • An external event deck of 5,000m², Boardroom meeting: Meeting Room E3.1 (115 theatre style). including a bar and lounge with spectacular Media room: Meeting Room E3.2 (115 theatre style). city views • A grand ballroom offering premium iv. Availability of exhibit space indicating the number of booths or banqueting space for 2,000 people stands: Exhibition Hall 1 (4,379 sqm) • World’s best practice technology, including free Wi-Fi of up to 1MB for up to 25,000 v. Provision for space for lunches, breaks etc: individual devices at any one time with Level 4 Meeting Rooms foyer 1,000 Wireless Access Points throughout the centre vi. Proximity to accommodation for participants: • New restaurants, cafés, kiosks and bars ICC Sydney is conveniently located a short 15 minute walk from throughout the precinct, offering delegates approximately 6,000 hotel rooms. a diverse selection of options outside of the prearranged congress catering. Refer to Appendix 2 for the ICC Sydney room schedule.

ICC Sydney 15

e. Accommodations i. Do you propose

A “conference hotel” associated with the convention center (please indicate room block and current rates). A selection of hotels for participants If the latter, please provide a schedule of potential hotels, their room availability, and current room rates.

The following table outlines the indicative rates and room blocks offered by a number of Sydney hotels for MedInfo 2021. These rooms and rates are provisional until contracts are entered into with each hotel.

Walking Dates: 20 Aug 21 Aug 22 Aug 23 Aug 24 Aug 25 Aug Total distance Indicative 2021 Total Star no. to ICC rate per night from room Hotel name rating rooms Sydney AUD^ USD* No. rooms offered by hotel nights Travelodge Hotel Sydney (TFE Hotels) 3.5 406 16 min $250 $188 50 50 50 50 50 50 300

Travelodge Hotel Wynyard (TFE Hotels) 4 279 20 min $275 $207 50 50 50 50 50 50 300

Vibe Hotel Sydney (TFE Hotels) 4.5 191 15 min $299 $225 40 40 40 40 40 40 240

Mercure Sydney (Accor) 4 517 16 min $329 $247 150 150 150 150 150 150 900

Novotel Sydney Central (Accor) 4.5 255 9 min $329 $247 30 30 30 30 30 30 180 Ibis Sydney King Street Wharf (Accor) 3.5 91 15 min $345 $259 10 10 10 10 10 10 60 Ibis Sydney Darling Harbour (Accor) 3.5 256 5 min $359 $270 60 60 60 60 60 60 360 Novotel Sydney Rockford Darling 4.5 23 4 min $369 $277 50 50 50 50 50 50 300 Harbour (Accor) Adina Apartment Hotel Sydney Town 4.5 144 11 min $372 $280 15 15 15 15 15 15 90 Hall (TFE Hotels) Adina Apartment Hotel Sydney Darling 4.5 114 13 min $372 $280 10 10 10 10 10 10 60 Harbour (TFE Hotels) Pullman Sydney Hyde Park (Accor) 5 241 18 min $379 $285 50 50 50 50 50 50 300 Amora Hotel Jamison Sydney 5 415 22 min $395 $297 250 250 250 250 250 250 1,500 The Star - Astral Tower & Residences 5 480 9 min $398 $299 150 150 150 150 150 150 900 Novotel Sydney on Darling Harbour (Accor) 4.5 525 14 min $409 $308 100 100 100 100 100 100 600 Sheraton On The Park 5 557 17 min $420 $316 200 200 200 200 200 200 1,200 Hyatt Regency Sydney 4.5 892 12 min $430 $323 400 400 400 400 400 - 2,000 InterContinental Sydney 5 509 30 min $465 $350 200 200 200 200 200 200 1,200 Shangri-La Hotel, Sydney 5 565 26 min $480 $361 100 100 100 100 100 100 600

Sofitel Sydney Darling Harbour (Accor) 5 590 1 min $499 $375 200 200 200 200 200 200 1,200

Sofitel Sydney Wentworth (Accor) 5 436 25 min $519 $390 50 50 50 50 50 50 300 TOTAL ROOMS PER NIGHT 2,165 2,165 2,165 2,165 2,165 1,765 12,590

^ Inclusive of 10% Goods & Services Tax (GST) * Currency conversions correct as at 21 April 2017; 1 AUD = 0.75193; www.xe.com 16

4. National and regional A highly competitive support support package of over AUD286,000.

1. Government Support a. Is your Society’s bid supported by: b. If your bid is successful, what is the nature of this support: The proposed host city’s Tourism & Economic Development Department or Chamber of Commerce Moral support

Your state/provincial Government Contributions in kind (promotional material, etc.)

Your National Government or federal agencies Grant funding assistance

A bid from HISA and Australia comes with the full support of Business Events Sydney (BESydney), Sydney and NSW’s convention bureau, the NSW Government and the Australian Federal Health Minister (see letter of support in Appendix 4).

The support listed below, has been committed from the NSW Government through BESydney, to support the financial success of MedInfo 2021.

Venue rental subsidy The NSW Government will commit funding support to a maximum of 80% of the cost of venue rental at ICC Sydney, as outlined in the table below. An estimated food and beverage (F&B) waiver offered by ICC Sydney has been taken into account, to provide HISA with the estimated net venue rental cost after waivers and funding have been applied. Number of registered delegates 1,100-1,299 1,300-1,499 1,500+ Estimated venue rental before F&B waivers $335,300 Less estimated F&B waivers ($52,740) Estimated venue rental after F&B waivers $282,560 Percentage subsidy of venue rental 60% 70% 80%

Estimated subsidy amount $169,536 $197,792 $226,048

Estimated net venue rental cost AUD $113,024 $84,768 $56,512 of ICC Sydney (including 10% GST) USD $83,333 $62,500 $41,666

Other support The NSW Government is also pleased to provide funding support to a maximum of AUD50,000 (including GST), as outlined in the table below. This support can be used towards offsetting the costs of hosting the event in Sydney, for example, travel bursaries for delegates from developing countries. Number of registered delegates 1,100-1,299 1,300-1,499 1,500+ Funding support AUD $50,000 $50,000 $50,000 USD $36,865 $36,865 $36,865

BESydney support IMIA and HISA will have the full support of BESydney’s dedicated Client Services team who will ensure the local organising committee are connected to the right event suppliers, and execute any promises made by BESydney. In addition, BESydney is pleased to offer AUD10,000 (USD7,373) including GST to assist with marketing and delegate boosting for the Congress. 17

2. Other Support a. Is your Society’s bid supported by: HISA has established relationships with a large number of associations and professional and industry Your IMIA Region (where applicable) associations and colleges. The organisations below have Related health informatics associations a combined membership in excess of 350,000 people and organisations throughout the healthcare and technology Computer, Wireless, Internet, and like industry associations sectors. They will provide in-kind support through promoting the Congress amongst their membership and National Information Technology trade associations sending delegates. Some will also be keen to host workshops and masterclasses associated with MedInfo 2021 which will help drive delegate participation for the Congress. b. If your bid is successful, what is the nature of this support: HISA and the annual HIC is very well supported by a large Moral support number of sponsors. Please refer to Appendix 3 for a list of HISA’s existing sponsors, such as KPMG, PwC, Philips and Contributions in kind (promotional material, etc.) Sony.

Funding Assistance 18

In addition, HISA works with several established media outlets who will promote MedInfo 2021 through online Our bid to host MedInfo 2021 has letters of communications and social media channels. As shown below, HISA is well placed to attract millions of people support from the following organisations: through social media and to create a lot of ‘buzz’ and momentum for MedInfo 2021 in Sydney. • The Hon Greg Hunt MP, Australian Minister for Health • Laurie Wilson, Honorary Secretary, Australasian Telehealth Society • Dr Vincent McCauley, Chair, IHE Australia • Dr Zoran Bolevich, Chief Executive, E-Health NSW • Elizabeth Cummings, Chair, Nursing Informatics Australia • Professor Nuala Byrne, Head of School of Health Sciences, University of Tasmania • A/Prof Christopher Pearce, President, Australasian College of Health Informatics • Richard Lawrance, CEO, Health Information Management Association of Australia 19 5. Proposed composition of Local Organizing Committee

1. Provide a list of your proposed members of the 2. Where a committee structure is proposed, please identify: Organizing Committee including: Due to the substantial and expert professional support the The proposed MedInfo 2021 Organising Committee HISA staff brings to MedInfo 2021, only three committees are well-known and respected within Australia and are required. internationally and bring gravitas, content expertise and large professional networks to the committee. • Local Organizing Committee • Scientific Committee Others from within Australia and internationally • Industry Committee will also be invited to join the committees and will all be expertly supported by HISA staff. HISA operates 3. Please indicate the proposed Chair of the Organizing under the principle that volunteers should bring their Committee and the vice-chair or alternate of the Organizing content expertise to their volunteer roles and do not Committee: expect volunteers to get heavily involved in logistics and administration. HISA consistently finds this approach See below. delivers an excellent result for volunteers and congress delegates.

Proposed Congress Chair Congress Vice-Chair Congress Vice-Chair Dr David Hansen Dr Zoran Bolevich Dr Jen Bichel-Findlay Chief Executive Officer and Research Chief Executive Officer, University of Technology, Sydney Director, Australian E-Health eHealth NSW Research Centre, CSIRO

Congress Scientific Chair Industry Co-Chair Industry Co-Chair Professor Enrico Coiera Robin Mann Greg Moran Director Centre for Health National Chief of Innovation, Director of Industry Engagement Informatics, Macquarie University Little Company of Mary Health Care & Innovation, HISA Ltd 20 Part II – Requirements & Obligations 21 1. Financial obligations

HISA response a. Acknowledgment on the part of the bidding Society that IMIA has no financial, legal, contractual obligation, or liability with respect to organizing or conducting the Congress HISA acknowledge that IMIA has no financial, legal, contractual obligation or liability with respect to organising or conducting the Congress.

b. Revenue Sharing HISA are proposing an alternative funding model as stipulated in Part III - Tentative Budget Proposal. c. Payment Schedule

d. Funding of the Scientific Program and Editorial Committees i) hosting society ii) budget allocation iii) amount of funding iv) transfer of funds e. Congress Proceedings i) All Medinfo ii) Financial component iii) copyright f. Bursaries i) Hosting society ii) Selection of recipients

2. Benefits to IMIA Institutional Members

HISA response a. Congress registration fees

b. Exhibition booth/stand space No discount is available on exhibition or sponsorship for IMIA members as it conflicts with the income earned by HISA annually. c. Discount does not apply 22 3. Other requirements

HISA response A. No meeting conflict HISA will forfeit its annual Health Informatics Conference (HIC) during the year of the MedInfo Congress. However, will leverage the success of HIC to attract delegates to MedInfo 2021 in Sydney. B. Congress theme HISA, in conjunction with the Local Organising Committee, will decide on the MedInfo 2021 Congress theme. In such a fast-changing landscape, it is prudent to not decide on a definitive theme until closer to the date of the Congress. However, workforce, clinical leadership, innovation, consumer health informatics and public health are expected to be key themes of relevance to MedInfo 2021. c. Language The working language of MedInfo 2021 in Sydney will be English. All documentation, websites and promotional literature will be available in English and all the staff at the Congress will have English as a first language. d. Meeting space The proposed budget and tentative room bookings have made available meeting rooms for IMIA at no charge as follows: i. Meetings of the IMIA Board, along with lunch and break facilities. ii. Meetings of the IMIA General Assembly, along with lunch and break facilities. iii. Meetings of IMIA Working and Special Interest Groups iv. Limited ad-hoc meetings e. Exhibit space MedInfo 2021 will have a large exhibition space, attracting healthcare technology companies, academic institutions, consultancies and healthcare organisations. The exhibition is a great place for not just delegates to learn more about the organisations involved in health informatics, but for exhibitors to meet each other and conduct B-2-B discussions. A prominent exhibition booth will be allocated to IMIA at no charge. f. Congress website HISA runs 3-4 national conferences annually, as well as approximately 40 other events. HISA events are too important to be ‘outsourced’ so an in-house team of web and graphic designers are available to support its Conference and Events team.

MedInfo 2021 will have a dedicated conference website. The website will use best practices in terms of cutting-edge design and usability, up to date SEO (search engine optimisation) practices and will be widely promoted. It will contain all relevant information one would expect in a congress website. This includes information to promote the Congress, information targetted towards potential delegates and actual delegates; and information targetted towards potential sponsors and exhibitors and actual sponsors and exhibitors. As an example, listed below are some of HISA’s other conference websites: www.hisa.org.au/hic www.hisa.org.au/healthdataanalytics/

HISA’s Conference team are well versed at running academic conferences, with two of its annual national conferences having a call for papers. HISA uses EventsAir software to manage the call for papers, conference registration and conference App. HISA work with a double-blind peer review process and regularly work with hundreds of authors and approximately 150 volunteer reviewers. HISA’s scientific papers use the same template as MedInfo and IOS Press. All the logistics of this process are managed by HISA’s Conference Director; with the Scientific Chair, committee and reviewers being able to access the papers through online links provided to them. g. Online registration Congress registration will be online. HISA can easily accommodate the high number of ‘delegate types’ during the registration process to ensure different rates for members/non-members; day/full conference rates; tutorials and workshops and social events etc. The online registration system is PCI-DSS Compliant to ensure secure online processing of all payments and secure storage of delegate, author and sponsor/exhibitor information. h. Internet access Hi speed Wi-Fi will be available to all MedInfo 2021 delegates and sponsors and exhibitors. i. Academic Sponsorship Program HISA is proud to promote an Academic Sponsorship Program based on the model previously established at MedInfo 2004. HISA would like to discuss with IMIA ideas for how this can be maximised. 23

j. Communication Strategy HISA’s Communications team, headed up by Heather Hunt, is well placed to deliver a successful MedInfo. At HISA, communication and engagement is recognised as being key to its success that it occupies its own strategic pillar in the HISA Strategic Plan. A full communication and engagement strategy can be shared upon request. A broad overview is provided below. • Website and Social Media - Creation of the MedInfo 2021 website, including a related twitter account, Instagram, Facebook, LinkedIn and any other social media profiles ResearchGate and Leveraging the HISA website, the IMIA website and the websites of IMIA member countries. • Email promotion - Email campaigns, segmented per target audience grouping as much as possible. • Ambassadors - Instigate a MedInfo 2021 Ambassador program. HISA has had huge success with a similar initiative for its HIC conference which has led to a rise in delegate registrations. It involves members, authors and delegates promoting the Congress amongst their peers. • Ambassadors - MedInfo 2021 Social Media Ambassador program. This is to leverage the global profiles of individuals within the health and medical informatics community. • Other Events - HISA and MedInfo 2021 will have a presence (in person and/or virtual) at all relevant major national and international conferences in the period leading up to MedInfo 2021. This includes leveraging MedInfo 2019 and other international IMIA-affiliated events. • Paid Advertising – through channels that have proven successful in the past eg Google Adwords, Linked-In, ResearchGate. • Supporting organisations – as detailed in other sections of this document, there are a significant number of government and not for profit organisations, medical colleges and associations, hospitals and health services and universities who will promote MedInfo 2021 throughout their networks. Their support is already assured due to existing relationships HISA has with these bodies. The number of ‘supporting organisations’ will grow once HISA can promote MedInfo 2021 following the hosting decision at MedInfo 2017. • Media – HISA has strong and growing relationships with media outlets that produce both online copy and hardcopy publications. In addition to advertisements, in the lead up to the Congress, HISA will have editorial content written to raise awareness of the event, its content and speakers. • Leveraging HISA’s database – HISA’s customer relationship management system has contact details for over 13,000 people – all of whom have had some previous contact with HISA, including MedInfo 2007. HISA will target previous delegates and leverage off this substantial database. • Incentives – early bird registration discounts and group bookings will be promoted to incentivise delegate registrations.

Milestones for the communications and engagement strategy will include activity around key announcements such as the call for papers, calls for tutorials, and calls for participation, earlybird registration deadline etc.

Health Informatics Conference website 24 Part III – Tentative Budget Proposal 25 Congress budget

HISA have prepared the budget over the following page Therefore, it is not financially feasible for HISA to commit using an alternative revenue sharing arrangement to that to the suggested revenue sharing model as outlined in proposed in the bidding guidelines. the bidding guidelines. Alternatively, HISA is proposing a ‘profit sharing’ model based on income received from It is budgeted that the proposed alternative will provide international delegates and ‘new relationships’ formed IMIA with USD98,922 if conservative delegate numbers with exhibitors and sponsors due to interest in the are achieved, and up to USD188,634 with optimal international conference, less any associated costs. delegates. Remaining profit will be shared 50%/50% with IMIA, with a guaranteed minimum of USD60,000 fee plus expense Every year HISA runs a very successful HIC conference, costs outlined in the bidding guidelines. including up to 1,100 Australian delegates and a sold-out trade exhibition attracting up to 60 organisations that It is anticipated that IMIA will receive a substantial sponsor and exhibit. Income from the event is HISA’s amount of income from the event; HISA have a proven major income source for the year and the organisation is track-record of running very successful and profitable reliant on gross profits from HIC to employ its staff on an conferences, and IMIA will benefit from its efficiencies and ongoing basis. expertise.

MedInfo Bidding Guidelines HISA Proposed Registration • 10%-15% of all gross registration fees • A minimum IMIA fee of USD60,000 Revenue • 10% of workshop and tutorial fees • Delegate income for MedInfo will be quarantined to • A minimum payment of USD60,000 on the above international delegates only, domestic income will revenue be attributed to HISA • 10% discount for all IMIA Academic and • 50% of international profits only (revenue net of all Corporate members for registration fees expenses including minimum IMIA fee) Sponsorship & • 10% of all sponsorship & exhibition fees • Sponsorship & exhibition fees for all existing HISA Exhibition Revenue • 10% discount for all IMIA corporate members on relationships excluded exhibition booths & sponsorship opportunities • 50% of ‘new’ relationships profits only (revenue net of direct expenses) • No discounts available for IMIA corporate members on sponsorship & exhibition space Expenses • USD95,000 for expenses incurred by Scientific • USD95,000 for expenses incurred by Scientific Program & Editorial Committees for travel, Program & Editorial Committees for travel, administration & awards administration & awards • USD20,000 for bursaries • USD20,000 for bursaries • Electronic proceedings • Electronic proceedings • Meeting rooms for IMIA purposes • Meeting rooms for IMIA purposes • Exhibition booth for IMIA • Exhibition booth for IMIA 26

Proposed rates and fees AUD* USD @ .85 Exchange USD @ .75 Exchange USD @ .65 Exchange Inc GST** Rate Rate Rate Member Non- Member Non- Member Non- Member Non- Member Member Member Member Presenter $1,400 $1,500 $1,190 $1,275 $1,050 $1,125 $910 $975 Early Bird $1,500 $1,950 $1,275 $1,658 $1,125 $1,463 $975 $1,268 Standard $1,650 $2,100 $1,403 $1,785 $1,238 $1,575 $1,073 $1,365 Late $1,850 $2,300 $1,573 $1,955 $1,388 $1,725 $1,203 $1,495 Average $1,600 $1,963 $1,360 $1,668 $1,200 $1,472 $1,040 $1,276 Student $770 $655 $578 $501 Workshops/Tutorials $132 $112 $99 $86 (per half day) Welcome Reception $0 $0 $0 $0 Gala Dinner $88 $75 $66 $57

* Delegate fees to be charged in AUD; comparisons at different exchange rates included ** Includes Australian Goods and Services tax payable by all participants (currently 10%) *** Current exchange rate .7358 (as at 11th May, www.xe.com)

Attendance levels

Delegates International^ Domestic^^ Total Break Even (HISA)* 600 800 1,400 Budget 700 900 1,600 Optimal 900 1,100 2,000

* Estimate breakeven point for HISA including allowance for profit share paid to IMIA ^ International delegates include any participant with an international residential address ^^ Domestic delegates include anyone with an Australian residential address 27

MEDINFO 2021 (Australian Dollars) Budget Total 700 900 1600 USD International Domestic 0.75 A. Congress Registration Income Pax Delegates Pax Delegates A. Total Congress Registration Income $ 1,070,873 $ 804,605 $ 1,875,477 $ 1,406,608 B. Total Exhibition Income $ 27,273 $ 454,545 $ 481,818 $ 361,364 C. Congress Proceedings Income $ ‐ D. Total Sponsorship Income $ 27,273 $ 454,545 $ 481,818 $ 361,364 E. Total Grant Income $ 70,000 $ ‐ $ 70,000 $ 52,500 F. Total Other Income $ 40,096 $ 25,200 $ 65,296 $ 48,972 G. Total Income 716$ 1,235,514 900$ 1,738,895 $ 2,974,410 $ 2,230,807

FIXED COSTS (Ex GST) A. General Congress Expenses i. Total Facility & Meeting Space $ ‐ $ 41,912 $ 41,912 $ 31,434 ii. Total Catering Expenses $ 331,264 $ 281,200 $ 612,464 $ 459,348 iii. Congress Management $ ‐ $ ‐ $ ‐ $ ‐ iv. Internet Connection $ 15,000 $ 15,000 $ 30,000 $ 22,500 v. Signage $ 5,000 $ 5,000 $ 10,000 $ 7,500 vi. Registration System $ 5,000 $ 3,000 $ 8,000 $ 6,000 vii. Delegate Badges & Satchels 700$ 17,500 900$ 22,500 $ 40,000 $ 30,000 viii. Misc Venue Costs $ 5,000 $ 5,000 $ 10,000 $ 7,500 A. Total General Congress Expenses $ 378,764 $ 373,612 $ 752,376 $ 564,282

B. Congress Program Expenses $ ‐ i. Keynote & Invited Speakers $ 30,000 $ 30,000 $ 60,000 $ 45,000 ii. SPC/EC Support ($95,000 USD) $ 126,667 $ ‐ $ 126,667 $ 95,000 iii. Bursaries ($20,000 USD) $ 26,667 $ ‐ $ 26,667 $ 20,000 iv. Audio Visual $ 130,000 $ 115,000 $ 245,000 $ 183,750 v. Proceedings $ 20,000 $ 7,000 $ 27,000 $ 20,250 vi. Program Printing $ 15,000 $ 15,000 $ 30,000 $ 22,500 vii. Poster Program $ 2,000 $ 2,000 $ 4,000 $ 3,000 viii. Photography/Videography $ 30,000 $ 18,000 $ 48,000 $ 36,000 B. Total Congress Program Expenses $ 380,333 $ 187,000 $ 567,333 $ 425,500

C. Administrative Expeneses $ ‐ $ ‐ i. OC Expenses $ ‐ $ ‐ $ ‐ $ ‐ ii. Promotional Literature $ ‐ $ ‐ $ ‐ $ ‐ iii. Marketing Expense $ 30,000 $ 15,000 $ 45,000 $ 33,750 iv. Website Design $ 7,500 $ 7,500 $ 15,000 $ 11,250 v. Total Staffing Expenses $ 142,000 $ 1,015,600 $ 1,157,600 $ 868,200 vi. Teleconferences $ 1,000 $ 1,000 $ 2,000 $ 1,500 vii. Supplies $ 1,000 $ 1,000 $ 2,000 $ 1,500 viii. Total Other Adminstrative Expenses $ 25,124 $ 21,309 $ 46,433 $ 34,825 C. Total Administrative Expenses $ 206,624 $ 1,061,409 $ 1,268,033 $ 951,025

D. Exhibit Expenses $ ‐ $ ‐ i. Exhibition Management $ ‐ $ ‐ $ ‐ $ ‐ ii. Total Exhibit Floor Space $ ‐ $ 19,527 $ 19,527 $ 14,645 iii. Exhibition Build $ 4,000 $ 50,000 $ 54,000 $ 40,500 iv. Exhbitors Guide $ 1,000 $ 1,000 $ 2,000 $ 1,500 v. Other Exhibit Expenses $ 1,000 $ 5,000 $ 6,000 $ 4,500 D. Total Exhibit Expenses $ 6,000 $ 75,527 $ 81,527 $ 61,145

TOTAL EXPENSES $ 971,721 $ 1,697,548 $ 2,669,269 $ 2,001,952

GROSS PROFIT $ 263,793 $ 41,347 $ 305,140 $ 228,855

IMIA FEE (Minimum $60,000 USD) $ 80,000 $ ‐ $ 80,000 $ 60,000 IMIA FEE (50% of profit above minimum) $ 51,896 $ ‐ $ 51,896 $ 38,922 TOTAL IMIA FEE $ 131,896 $ ‐ $ 131,896 $ 98,922

NET PROFIT (HISA) $ 131,896 $ 41,347 $ 173,244 $ 129,933

Variable Costs Per Delegate AUD $ 540 $ 417 Total Fixed Costs AUD $ 593,833 $ 1,322,539 Variable Costs Per Delegate USD $ 405 $ 313 Total Fixed Costs USD $ 445,375 $ 991,904 Gross Profit Per Delegate $ 377 $ 46 $ 191 $ 143 Net Profit Per Delegate $ 188 $ 46 $ 108 $ 81 28

General Assumptions • International and domestic delegates have been budgeted separately. International delegates include • Budget excludes 10% GST (Goods and Service Tax) any participant with an international residential • The budget is prepared in AUD; all AUD amounts address. Domestic delegates include anyone with an are converted to USD using an exchange rate of .75 Australian residential address. (Current exchange rate .7358 as at 11 May 2017, • HISA is setting aside income from all ‘existing www.xe.com) sponsorship and exhibition’ relationships. HISA’s • A high-level budget for 1,600 delegates has been trade show is very profitable attracting approximately provided, additional information can be provided on 60 organisations and grossing approximately request. AUD1,000,000 in fees per annum; it is unknown how much additional income MedInfo will generate from new relationships so a nominal figure has been Income Assumptions used. Should interest in the trade show be greater than expected, net profits from this income will be • HISA’s annual conference attracts between 900 and split between IMIA and HISA taking into account 1,100 delegates each year; the number and type of all additional expenses and sponsorship/exhibition MedInfo delegates are unknown so a conservative entitlements. estimate of 700 international delegates (in addition to 900 local delegates) has been used for budgeting purposes. Expense Assumptions • Delegate prices have been set utilising HISA’s current conference rates for a 3-day event and trade show, plus • Budgeted venue hire rates exclude GST and include an an allowance for CPI. allowance for CPI. • Additional workshop/tutorial fees have been budgeted • Venue hire discounts granted by Government have for days 1-2. It is assumed that 60% of international been applied to the MedInfo room hire rates with the delegates will attend pre-conference workshops and remainder being applied to HISA rooms. tutorials. • Catering is provided for all delegates; lunch has been • The ‘Welcome Reception’ is free for all delegates to budgeted for on pre-conference workshop/tutorial days attend, it is assumed that 80% of delegates will register 1-2, and morning tea/lunch/afternoon tea has been to attend. budgeted for during days 3-5 in the trade exhibition. • In addition to early bird rates, HISA also has a • A nominal expense figure has been used for exhibition ‘presenter’ rate for presenters whose papers have been expenses. Should interest in the trade show be greater accepted in either the Academic/Scientific, Industry or than expected, net profits from this income will be Clinical Program. split between IMIA and HISA taking into account • HISA charge non-members a higher delegate fee of all additional expenses and sponsorship/exhibition AUD450 to encourage membership to the organisation. entitlements. • The ‘Gala Dinner’ registration fee is priced at 50% • Regular staffing costs have been included against of the cost; it is assumed that 70% of delegates will domestic income, it is anticipated that HISA will utilise purchase a Gala Dinner ticket (included as ‘other existing staff to deliver the Congress, with additional income in the budget). staff being hired as necessary against international • Social program items (Gala Dinner, Welcome income. Reception) have been included in the overall budget, therefore a separate profit and loss budget for social programs has not been included; any additional social program items will be costed separately and are expected to run at breakeven cost. • HISA does not charge delegates for conference proceedings, these are open source and provided for free. 29 Part IV – Bid Summary

Part I: Society profile and Health Informatics Society of Australia (HISA), www.hisa.org.au capabilities HISA Chair Name: Dr David Hansen, Chief Executive Officer and Research Director, Australian E-Health Research Centre, CSIRO Email: [email protected] Membership and stability • HISA was established in 1992 and joined IMIA in the same year. • Number of current members: 1,367 (10% scientific and academic; 90% other) • HISA has been financially stable since 1992 Society conference history HISA runs a national major conference (HIC) annually with approximately 1,000 delegates and experience and approximately 60 sponsors and exhibitors. HISA also runs two other national conferences for Telehealth, and Health Data Analytics that attract approximately 250 and 200 delegates respectively. HISA also runs around 30 state based meetings with involvement from state branch committees and special interest groups. 2016 2015 2014 HIC Conference 1,040 823 897 Telehealth Conference 181 215 228 Data Analytics Conference 149 121 119 Other Conferences 110 150 Total 1,480 1,159 1,394

Proposed LOC chair Name: Dr David Hansen, Chief Executive Officer and Research Director, Australian E-Health Research Centre, CSIRO Email: [email protected] Proposed dates Saturday, 21 August – Wednesday, 25 August 2021

Location Sydney, Australia Conference facility Name: International Convention Centre Sydney URL: www.iccsydney.com.au Plenary room size: Darling Harbour Theatre (2,500 tiered theatre capacity) Parallel session rooms: Pre-workshop rooms: Meeting rooms C4.1-4.11 (from 125-360 theatre style); C3.1 (130 theatre style). AM SIG meetings/presentations: Meeting rooms C4.1-4.11 (from 125-360 theatre style); E3.3 (110 theatre style). Presentations/workshops: Meeting Rooms E3.4-3.6 (from 110-115 theatre style), E3.9 (165 theatre style). Exhibition space: Exhibition Hall 1 (4,379 sqm) Small meeting rooms: Boardroom meeting: Meeting Room E3.1 (115 theatre style). Media room: Meeting Room E3.2 (115 theatre style). Experience with large Sydney’s experience in planning and managing conferences, and its comprehensive conferences events infrastructure, has earned the city the status of Australia’s leading conference destination. Despite operating for a third year without a purpose-built convention centre, Sydney has retained its leading no. 1 ranking in Australia (according to the International Congress and Convention Association) with over 60 international association meetings held in Sydney in calendar year 2016. 30

Accommodations Sydney has more than 36,000 hotel/motel rooms and serviced apartments, with approximately half located in the city centre within walking distance or a short taxi ride to venues, social and dining options and tourist attractions. Over 6,000 hotel rooms can be accessed within a 15 minute walk from ICC Sydney.

Room rates range from USD340 per night for 5-star hotels, USD290 per night for 4-star hotels, and USD200 per night for 3-star hotels. This is complemented by approximately 1,000 budget priced accommodation rooms within walking distance of ICC Sydney starting from approximately USD25 per night.

Government support NSW Government support • Venue rental subsidy: Up to 80% of venue rental based on 1,500 delegates (estimated subsidy amount of AUD226,048 (USD166,665) including GST). • Other support: AUD50,000 (USD36,865) including GST to offset congress expenses.

BESydney support • AUD10,000 (USD7,373) including GST towards marketing and delegate boosting expenses.

Other support Our bid to host MedInfo 2021 has letters of support from the following organisations: • The Hon Greg Hunt MP, Australian Minister for Health • Laurie Wilson, Honorary Secretary, Australasian Telehealth Society • Dr Vincent McCauley, Chair, IHE Australia • Dr Zoran Bolevich, Chief Executive, E-Health NSW • Elizabeth Cummings, Chair, Nursing Informatics Australia • Professor Nuala Byrne, Head of School of Health Sciences, University of Tasmania • A/Prof Christopher Pearce, President, Australasian College of Health Informatics • Richard Lawrance, CEO, Health Information Management Association of Australia Part II: Requirements and obligations Funds budgeted for SPC and USD95,000 EC (excluding printing costs) Funds budgeted for USD15,000 Congress proceedings Funds budgeted for Bursaries USD20,000 31

Benefits to IMIA institutional IMIA members will receive up to AUD450 discount on registration fees; Corporate members members will receive the discount on registration fees, however no discount is available on exhibition or sponsorship for IMIA members as it conflicts with the income earned by HISA annually.

No meeting conflict HISA will forfeit its annual meeting (HIC) during 2021 in preference for the MedInfo Congress.

Meeting space A meeting room will be made available for the duration of the Congress for the IMIA Board, GA, WG and SIG to utilise as required.

Communication strategy HISA’s Communications team, head up by Heather Hunt, is well placed to deliver a successful MedInfo. At HISA, communication and engagement is recognised as being key to its success that it occupies its own strategic pillar in the HISA Strategic Plan. HISA’s communication and engagement strategy includes elements such as: website and social media, email promotion, ambassadors, promotion at other related events, paid advertising, supporting organisations, media, leveraging HISA’s database, and incentives to boost delegate registrations.

Part III: Budget proposal

Proposed rates & fees AUD* USD @ .85 Exchange USD @ .75 Exchange USD @ .65 Exchange Rate Rate Rate Inc GST** Mem- Non- Member Non- Member Non- Member Non- ber Member Member Member Member Presenter $1,400 $1,500 $1,190 $1,275 $1,050 $1,125 $910 $975 Early Bird $1,500 $1,950 $1,275 $1,658 $1,125 $1,463 $975 $1,268 Standard $1,650 $2,100 $1,403 $1,785 $1,238 $1,575 $1,073 $1,365 Late $1,850 $2,300 $1,573 $1,955 $1,388 $1,725 $1,203 $1,495 Average $1,600 $1,963 $1,360 $1,668 $1,200 $1,472 $1,040 $1,276 Student $770 $655 $578 $501 Workshops/ $132 $112 $99 $86 Tutorials (per half day) Welcome $0 $0 $0 $0 Reception Gala Dinner $88 $75 $66 $57

* Delegate fees to be charged in AUD; comparisons at different exchange rates included ** Includes Australian Goods and Services tax payable by all participants (currently 10%) *** Current exchange rate .7358 (as at 11 May 2017, www.xe.com)

Attendance levels (number Delegates International^ Domestic^^ Total of participants needed) Break Even (HISA)* 600 800 1,400 Budget 700 900 1,600 Optimal 900 1,100 2,000

* Estimate breakeven point for HISA including allowance for profit share paid to IMIA ^ International delegates include any participant with an international residential address ^^ Domestic delegates include anyone with an Australian residential address 32

Costs International Domestic AUD Fixed Costs $593,833 $1,322,539 Cost/Participant $540 $417 USD (at exchange rate of 0.75) Fixed Costs $445,375 $991,904 Cost/Participant $405 $313

Exhibition and other N/A revenues

Revenue at 1600 AUD USD** participants, ~2000 sq m, (excl. VAT) International^ Domestic^^ Total @ .75 Revenue $1,235,514 $1,738,895 $2,974,410 $2,230,807 Expenses $971,721 $1,697,548 $2,669,269 $2,001,952 Gross Profit* $263,793 $41,347 $305,140 $228,855 Profit Share to IMIA @ 50% $131,896 $0 $131,896 $98,922 of international gross profit HISA Net Profit $131,896 $41,347 $173,244 $129,933

* Gross profit = profit before IMIA fees ** USD exchange rate = .75 ^ International revenue relates to any delegate with an international residential address, or any exhibitor/sponsor that has not previously exhibited at HIC; international expenses relate directly to earning international income ^^ Domestic revenue relates to any delegate with an Australian residential address, or an exhibitor/sponsor that has previously exhibited at HIC; domestic expenses relate directly to earning domestic income

Profit per participant AUD USD** International Domestic Total @ .75 Participants 700 900 1600 Gross Profit* $263,793 $41,347 $305,140 $228,855 Gross Profit Per Participant*** $377 $46 $191 $143 Net Profit^ Per Participant*** $188 $46 $108 $81

* Gross profit = profit before IMIA fees ^ Net profit = HISA profit less IMIA fees ** USD exchange rate = .75 *** Participants = 700 international & 900 domestic participants

Result Participants Gross Profit/ Gross Profit/ IMIA Fee IMIA Fee Net HISA Net HISA - for 1000 participants (Loss)* AUD (Loss)* Profit/ Profit/ - for 1200 participants (International & USD** AUD USD (Loss) AUD (Loss) - for 1400 participants Domestic) USD - for 1600 participants 1,000^ N/A N/A N/A N/A N/A N/A - for 1800 participants 1,200^ N/A N/A N/A N/A N/A N/A - for 2000 participants 1,400 (500 & 700) $76,790 $57,593 $80,000 $60,000 ($3,210) ($2,407) 1,600 (600 & 800) $305,140 $228,855 $131,896 $98,922 $173,244 $129,933 1,800 (700 & 900) $507,302 $380,477 $191,704 $143,778 $315,598 $236,699 2,000 (800 & 1,000) $709,465 $532,098 $251,512 $188,634 $457,953 $343,465

* Gross profit = profit before IMIA fees ** USD exchange rate = .75 ^ No budget has been prepared on less than 1400 participants as HISA’s annual HIC conference attracts between 900-1100 delegates as a standalone conference. It is expected that delegate numbers will be in excess of a minimum 1400 delegates. 33

Part IV: The participant’s perspective Budget from New York AUD: $2,535 + $1,900 + $1,500 = $5,935 (economy travel+6 days in USD: $1,901 + $1,425 + $1,125 = $4,451 (USD exchange rate = .75) 4* hotel+early registration) (Assumes early bird rate for IMIA/HISA members)

Budget from Paris AUD: $2,807 + $1,900 + $1,500 = $6,207 (economy travel+6 days in USD: $2,105 + $1,425 + $1,125 = $4,655 (USD exchange rate = .75) 4* hotel+early registration) (Assumes early bird rate for IMIA/HISA members)

Budget from Tokyo AUD: $1,270 + $1,900 + $1,500 = $4,670 (economy travel+6 days in USD: $952 + $1,425 + $1,125 = $3,502 (USD exchange rate = .75) 4* hotel+early registration) (Assumes early bird rate for IMIA/HISA members)

Climate August is the end of Winter in Sydney with average daily temperatures of 68ºF (20ºC). Sydney’s subtropical climate is temperate all year round with mild winters.

Accompanying persons Please refer to pages 32-37 for details. programmes and pre- and post-tours 34

Accompanying persons program The ultimate bucket list

Tours and accompanying persons Over the following pages are sample itineraries of the activities and experiences within Sydney and NSW that could assist with the development of an accompanying persons program during the meeting.

Sample Day 1 Sample Day 2

Morning Morning What better way for delegates and their Start the day with a tour of The Rocks, partners to kick off their time in Sydney where you will learn about the area’s with a visit to one of the world’s most Indigenous heritage, the establishment famous beaches, Bondi Beach. Beyond of the English colony, The Rocks' sailing, the sand and surf, the back-streets of whaling and trading history, and the this vibrant beachside suburb are a 1970s union-led protests that preserved creative haven for Sydney’s emerging the area for future generations to explore designers and home to a number of and enjoy. fashion stores you won’t find anywhere else in Sydney. The next stop is a visit to Sydney’s most iconic building, the Sydney Opera House. Afternoon This fabulous 30-minute tour (available Explore the vibrancy and style of in a variety of languages) covers the cosmopolitan Sydney, set on one of the wonders inside this World Heritage-listed world’s most beautiful harbours, with an miracle of architecture and engineering. introductory City Tour. This is an experience like no other! Enjoy views of the Harbour Bridge and the Sydney Opera House from Afternoon Mrs Macquarie’s Chair, a waterfront At Taronga Zoo Sydney, encounter the seat carved into the rock in the early fantastic wildlife of our nation’s leading 1800s for the wife of visionary colonial zoological garden set against the stunning governor, Lachlan Macquarie. backdrop of spectacular Sydney Harbour. You can get up close and personal for a Then take in the sights from 268 metres photograph with a cuddly koala or feed a (879 feet) above Sydney. Begin your giraffe or one of the zoo's big cats. journey with the Sydney Tower’s 4D Cinema Experience, where spectacular The afternoon is then free for you to shop footage transports you across Sydney till you drop! Shopping is more than a Harbour. Then, travel up to the Sydney necessity for Sydneysiders – it’s a lifestyle. Tower Eye Observation Deck and So it’s no surprise a variety of shopping experience the breathtaking panorama experiences and precincts abound in our of Sydney’s famous landmarks. This is beautiful harbour city, from exclusive the perfect introduction to this inspiring designer stores and historic city arcades city! to vibrant and colourful markets.

Evening Evening Experience Sydney’s majestic harbour Dine against a spectacular backdrop in in the best possible way – aboard a one of Sydney’s most iconic locations, dinner cruise on the Sydney Showboat. Luna Park - a superbly restored 1930s Sydney Showboat's theatre-style cruising amusement park located right beside restaurant on an authentic paddle the Sydney Harbour Bridge. Step off the wheeler will dazzle and entertain your ferry from Circular Quay and begin your guests with its cabaret show, spectacular evening with a fun carnival ride! showgirls and the finest and freshest The Deck restaurant is perfect for all international and Australian cuisine. occasions, be it romantic or casual dinners, or group dining. 35

Sample Day 3 Sample Day 4 Sample Day 5

Morning Morning Morning Sydney Seafood School, located at Regional NSW offers some of the Soak up the morning sun with a stroll Sydney Fish Market, is a great spot most iconic attractions and activities along Sydney's coastline following the for a fun and delicious activity. The Australia is famous for. Today’s Bronte to Bondi path, taking in the hands-on classes feature all aspects of adventure includes a coach trip to one spectacular views of beaches, parks seafood cookery and handling, plus of these regions. and Aboriginal carvings. Bondi Beach offers the chance to make a succulent never closes – surfers and swimmers seafood dish and enjoy it after the Options include one of Australia’s brave the water even during winter class! greatest natural wonders, the Blue months! Finish the walk with light Mountains; Australia’s oldest wine refreshments from the many cafés Afternoon region and home to over 120 wineries, along the beachfront. See Sydney’s beautiful harbour on the Hunter Valley; the home of the an exciting sailing regatta activity. world’s largest expanse of subtropical Sydney also offers a variety of Experience the thrill of big boat rainforest at Port Stephens; or head museums and art galleries to sailing by chartering the tried and to the Central Coast for horse riding, explore. Discover the science, design, tested 68-foot Clipper Round the kayaking and quad bike riding. Here transport history and even space World racing yachts. pristine beaches and lush hinterland exploration at Sydney’s Powerhouse join award-winning attractions and Museum, located close to Darling If watersports are not your favourite fun sporting activities. Harbour and Chinatown. Understand option, then set your sights high and how Sydney and Australia’s waterways climb the world’s tallest steel arch Evening have influenced the development of bridge standing 134 metres above the For a unique dining experience in the nation at the Australian National harbour, the Sydney Harbour Bridge. Sydney, you will be hard pressed to Maritime Museum, which has one of See into the heart of this engineering find a better destination than The the largest floating historical vessel wonder, as your professional climb Star. Offering a variety of cuisines, collections in the world. leader shares the bridge’s rich history The Star boasts an impressive range and takes photos of the group. of restaurants with menus designed by Afternoon award-winning culinary masters from End your trip with a bang on a Evening Australia and overseas, including thrilling jet boat ride around Sydney Set in The Rocks precinct in the Momofuku Seiōbo, Sokyo, Osteria Harbour! Guaranteed to get your heart original Campbell’s Storehouses Balla Manfredi, Black by Ezard and pumping, your driver will perform built in 1839, Waterfront Restaurant The Century. radical fishtails, breathtaking spins exudes the grandeur and charm of the and amazing power-brake stops. past – which is matched by its lavishly crafted cuisine. A distinctive replica of Evening a square-rigged colonial sailing ship No trip to Sydney is complete without mast adorns the outside paved dining indulging in our fresh mouthwatering area of the restaurant, a fine tribute to seafood. Tonight's dinner on the the restaurant’s colonial history. promenades of Darling Harbour will be at Nick’s Seafood Restaurant. Enjoy fresh seafood, Mediterranean char-grills and fine Australian wines in the relaxed harbourside setting. 36 10 Must-dos in Sydney

Climb the Sydney Harbour Bridge Experience a guided walking 01 on a BridgeClimb experience, for 07 tour of the Royal Botanic a stunning 360-degree view of the Gardens, where the original harbour city. inhabitants of Sydney gathered ingredients for food and medicine. Take a tour of the Sydney Opera 02 House for a behind-the-scenes Take your pick from the look at this World Heritage-listed 08 arts or sport and attend a marvel or enjoy a star-studded performance by the Sydney Dance performance. Company, Sydney Chamber Orchestra, Sydney Theatre, or Stroll along the famous Bondi to Opera Australia under the Opera 03 Bronte coastal walk, taking in the House sails. For avid sports fans, spectacular views of beaches, parks Sydney’s leading sports venues are and carvings by the local Indigenous crammed full of cricket, soccer, people. rugby union, rugby league, AFL, basketball – the hard part is making See Australia’s native animals a choice! 04 as well as rare and endangered species from around the world at Did you know that 43 BridgeClimb Taronga Zoo, positioned right on the 09 of Australian Gourmet harbour. Traveller’s Top 100 Restaurants for 2015 were based in Sydney Enjoy Shop up a storm – from luxury Australia’s foodie mecca, by dining 05 labels and leading department on the freshest produce cooked stores in the CBD, to the beachside to perfection by the stars of the weekend markets for trinkets and culinary scene. emerging designers, the designer outlets or Paddy’s Markets for Take the plunge at Bondi souvenirs and bargains, there’s 10 Beach, the most celebrated something for everyone. beach in Australia with its golden sands, great surf and stylish Take in the sights of Sydney restaurants. 06 from a helicopter. Sydney HeliTours offers the best Sydney Foodie mecca scenic helicopter flights with tailored flights showcasing famous Sydney attractions, including Sydney Opera House, Sydney Harbour Bridge, and further afield to the Blue Mountains and the Hunter Valley.

WHATEVER YOU CHOOSE TO DO, THE CITY DELIVERS AN UNFORGETTABLE EXPERIENCE!

SYDNEY Sydney HeliTours 37

In Sydney, visitors can enjoy some of the world’s best beaches, beautiful weather, incredible shopping, and exciting entertainment and activity options. And, beyond the city centre, national parks, mountains, golden beaches and dynamic regional centres provide an ideal setting for day tours.

Bondi Beach

Taronga Zoo Shop up a storm

Royal Botanic Gardens Opera Australia 10MUST-DOS

Sydney Opera House tour Bondi to Bronte walk 38 Just outside Sydney

Blue Mountains South Coast Part of a World Heritage area, the The unspoilt beauty of the southern vast sandstone plateau of the Blue coastline unfolds in a series of Mountains offers bushwalking, pristine beaches and bays backed by a delightful gardens and fine hinterland of more than 30 national guesthouses. parks.

Central Coast The Hunter Valley and Newcastle A favourite escape for Sydneysiders, At the Hunter Valley, indulge in this region is endowed with great wines, gourmet delights plus magnificent beaches, coastal resorts, a host of activities from hot-air lakes, waterways and national parks. balloon flights, championship golf courses and pampering spas. The Country NSW city of Newcastle offers a vibrant Here, visitors can experience and cosmopolitan ambience with its quintessentially Australian emerging restaurants, bars and cafés. settlements founded by gold miners, graziers and farmers and loved by Snowy Mountains visitors today for their old-world Year round, the Snowy Mountains ambience and friendly welcomes. provides a great choice of activities. Blue Mountains Winter sports of skiing and North Coast snowboarding give way to a raft of A sparkling coastline of endless warmer weather activities such as beaches offers surfing, whale- kayaking, rafting and mountain watching and playful dolphins. hiking. Artists, writers and musicians perform at local festivals across the region. Wollongong and Illawarra Unwind at your own pace at idyllic Outback NSW seaside villages and beautiful beaches This is a region of grand horizons, scattered amongst spectacular coastal adventure, emus and opal mines. scenery, all accessible via the Grand You’ll find some real Australian Pacific Drive. characters. Outback pubs quirkily decorated and built to quench legendary thirsts, are full of Snowy Mountains welcoming locals and memorable stories.

THE DIVERSE REGIONS OFFER ONCE-IN-A-LIFETIME ENCOUNTERS WITH WILDLIFE AND LOCALS ALIKE

NSW Outback NSW 39

With a population of more than 2.5 million, regional NSW covers 800,000km2. Enjoy a range of geography and climates, from the humid coastal environment of the north and the semi-arid desert in the west, to the alpine peaks and sheep-wheat belt of the south.

Illawarra

Regional NSW Hunter Valley

South Coast North Coast

Country NSW Jervis Bay 40 Appendices 41 Appendix 1: HISA financial statements

HEALTH INFORMATICS SOCIETY OF AUSTRALIA LIMITED ABN 80 097 598 742

FINANCIAL STATEMENTS

FOR THE YEAR ENDED 30 APRIL 2016

42

HEALTH INFORMATICS SOCIETY OF AUSTRALIA LIMITED ABN 80 097 598 742

FINANCIAL STATEMENTS

FOR THE YEAR ENDED 30 APRIL 2016

CONTENTS

ITEM PAGE

Directors' Report 1 - 7

Auditor's Independence Declaration 8

Statement of Profit and Loss and Comprehensive Income 9

Statement of Financial Position 10

Statement of Changes in Equity 11

Statement of Cash Flows 12

Notes to the Financial Statements 13 - 24

Directors' Declaration 25

Independent Auditor's Report 26 - 27

43

HEALTH INFORMATICS SOCIETY OF AUSTRALIA LIMITED ABN 80 097 598 742

DIRECTORS' REPORT

Your directors present this report on the Health Informatics Society of Australia for the financial year ended 30 April 2016. Directors

The names of each person who has been a director during the year and to the date of this report are: David Hansen (Chair) Lis Herbert (Ceased August 2015) Karen Gibson (Vice Chair) Martin Seneviratne Jen Bichel-Findlay (Secretary) Denis Tebbutt (Ceased August 2015) Philip Robinson (Treasurer) Tamati Shepherd Leigh Donoghue Patricia Williams Carl Kuschel (Ceased August 2015) Michael Gill (Ceased August 2015)

Directors have been in office since the start of the financial year to the date of this report unless otherwise stated.

Principal Activities The principal activities of the Company during the financial year were: - to provide a national focus for health informatics; - advocate on behalf of its members; and - provide opportunities for learning and professional development in health informatics.

Short-term and Long-term Objectives

HISA’s overarching objective is to: Ensure ongoing improvements in Australian healthcare are achieved through the use of information and technology.

Contributions Strategies HISA’s contributions to this overarching objective are To achieve its stated overarching objectives and to: contributions, the company has adopted the following strategies: 1. Create and foster communities of interest via which the Implementation of a comprehensive stakeholder contributions of health information and technologies engagement strategy; develop effective working to healthcare improvement are advocated, designed relationships with targeted critical stakeholders, and where possible facilitated interviews with stakeholders, reinvigoration of State Branches & Sigs, increase the diversity of membership, submissions to Government; White Papers; generation of media interest. 2. Deliver learning and development programs that Provide a valued HISA program of learning and motivate and enable healthcare stakeholders to development events and programs with a consistent improve healthcare through the use of information focus on healthcare improvement through I&T and technology 3. Certify Australian health informatics professionals, Develop and implement a Certification Program; allocate embracing a results orientation CPD points to all HISA events 4. Monitor, promote and undertake and/or catalyse Improve access to existing research by establishing an research on the use of information and technology online repository available to members only, with depth to improve healthcare of analysis 5. Recognise that ICT is a critical enabler for the health Develop measurement strategy, collect and report on sector, HISA monitors the state of health informatics data with high depth of analysis in Australia Page 1

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HEALTH INFORMATICS SOCIETY OF AUSTRALIA LIMITED ABN 80 097 598 742

DIRECTORS' REPORT

Performance Measures HISA measures its performance through the use of both quantitative and qualitative benchmarks. The benchmarks are used by directors to assess the financial sustainability of the organisation and whether the organisations objectives and contributions are being achieved.

INFORMATION ON DIRECTORS Chair - David Hansen Qualifications - B. Sc (Hons) – University of Queensland - PhD – Australian National University - MBA – University of Queensland Experience - David Hansen is CEO of the Australian E-Health Research Centre, a joint venture between CSIRO and the Queensland Government - David leads a research portfolio developing information and communication technologies for the healthcare system - David led the research and development for the genomic data and tool integration software SRS at LION bioscience Ltd in the UK between 1998 and 2004 Special Responsibilities within HISA - Member HIC 2013 2014 & 2015 Strategic Advisory Committee - Chair Big Data 2015 Strategic Advisory Committee - Board Member Health Informatics Society of Australia (Current) - Board Member Certified Health Informatician Australasia (Current)

Vice Chair - Karen Gibson Qualifications - B Eng; MSc; Dip Project Mgt; GAICD, FACHI Experience - Senior management roles in a number of organisations - Strategic planning - Program and Project management and evaluation - Business case development and budget management - Health informatics expertise - Previous Board member and Deputy Chair of IHTSDO Special Responsibilities - Member HIC 2015 Strategic Advisory Committee - Board Member Health Informatics Society of Australia (Current)

Secretary - Jen Bichel-Findlay Qualifications - HScD MPH MN GDipN DipAppSc BAppSc RN FACHI FACN AFCHSM CHIA Experience - Jen has more than 40 years’ experience in in the health service industry and is currently Director of Studies for Health Services Management within the Faculty of Health at the University of Technology, Sydney Special Responsibilities - Board Member Health Informatics Society of Australia (Current) - Chair of HISA NSW since 2011 - Chair of Certified Health Informatician Australasia Exam Committee (Current)

Page 2

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HEALTH INFORMATICS SOCIETY OF AUSTRALIA LIMITED ABN 80 097 598 742

DIRECTORS' REPORT INFORMATION ON DIRECTORS (cont.) Treasurer - Philip Robinson Qualifications - B. Pharm, Grad. Dip. Computer Science, MACS (Snr), CP. - Certificate in Project Management (Prince2) Experience - An experienced CIO and executive level consultant, Philip is a specialist in the evaluation and implementation of health information systems. He has over 30 years’ experience in Health Information Technology including 12 years as a Chief Information Officer or Director of Information Technology in major public hospitals in Australia and the Middle East. -Philip's governance experience includes as a Local Government Councillor, Hospital Board Member, Director of a Community Health Service and VHA Council Member Special Responsibilities - Treasurer & Board Member Health Informatics Society of Australia (Current) Other Directorships held

Leigh Donoghue Qualifications - Bachelor of Engineering (Hons.), University of Tasmania - Master of Commerce (Hons.), UNSW Experience - Managing Director and Health Industry Lead (ANZ) for Accenture Australia Pty Ltd - Directly involved in the delivery of Australia’s national electronic health record system (My Health Record) as well as New Zealand's new National Telehealth Service - Delivery Lead for a number of genomic medicine initiatives - Previously Deployment Director for Computer Sciences Corporation (CSC) responsible for deploying electronic patient records across the North, Midlands and East of England (NHS). - Prior to that Associate Partner, Health & Life Sciences for Accenture (UK) working across a range of clients including the NHS, Pharmaceutical, Medical Product and Biotech companies. - former Board member of the National Council of Australia for the St Vincent de Paul Society (NFP) Special Responsibilities - Board Member Health Informatics Society of Australia (Current) - Chair ATC 2015 Strategic Advisory Committee

Michael Gill (Ceased August 2015) Qualifications - BA (double major in Sociology and Statistics), ANU Experience - Michael brings over 30 years of experience as a senior management consultant - 13 years with Cisco Systems and 12 years as CEO of Michael Gill and Associates Pty td Special Responsibilities - Board Member Health Informatics Society of Australia (Ceased August 2015) - Commercial Development of HISA Other Directorships held - Director of Michael Gill and Associates Pty Ltd; - Chairman IH-Integrated Health Pty Ltd. - Director, Dragon Claw Website Developments Pty Ltd, a Not-For-Profit

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HEALTH INFORMATICS SOCIETY OF AUSTRALIA LIMITED ABN 80 097 598 742

DIRECTORS' REPORT

INFORMATION ON DIRECTORS (cont.) Lis Herbert (Ceased Aug 2015) Experience - Lis is currently working for the Mount Sinai organization NY implementing EPIC Ambulatory Care into their primary health departments. She has over 30 years experience within Queensland Health as both a clinical nurse in ICU/CCU and OT, and in the informatics area, and more recently in Primary/Community Health at Gold Coast Medicare Local. Her experience as a Nurse Informatician includes project management, business analysis, design, district and state-wide clinical system implementation, and primarily engagement and change management. Special Responsibilities - Board Member Health Informatics Society of Australia (Ceased August 2015) - Chair of Nursing Informatics Australia (HISA SIG)

Carl Alexander Kuschel (Ceased August 2015) Qualifications - BHB (Auckland, 1986) - MBChB (Auckland, 1989) - FRACP (1996) Experience - Neonatal paediatrician - Medical Director, Neonatal Services, the Royal Women’s Hospital (since 2008) - Director of Clinical IT, the Royal Women’s Hospital (since 2011) Special Responsibilities - Co-opted Board Member Health Informatics Society of Australia (Current)

Martin Seneviratne Qualifications - BSc (Hons) MBBS (Hons), University of Sydney Experience - Junior Medical Officer - Resident Medical Officer, Royal Prince Alfred Hospital - - CTO of CancerAid - Clinical Governance Advisor for the Naonal e-Health Transion Authority Special Responsibilities - Board Member Health Informatics Society of Australia (Current) Other Directorships Held

Tamati Shepherd Experience - Background in ICT, Law and Political Science with degrees from Victoria University in Wellington. - Leadership roles in the public and private sectors and is currently the General Manager of Digital Transformation at the Department of Human Services. In addition Tam has over the past 15 years’ experience including key roles in transformation projects in the welfare, taxation and healthcare sectors. - Queensland Health Executive Director in charge of Clinical and Business Solutions. - Head of the eHealth Branch of the Commonwealth Department of Health and Ageing . - Former lead consultant with CISCO’s Internet Business Solutions Group ANZ. Special Responsibilities - Board Member Health Informatics Society of Australia (Current) Other Directorships Held - Managing Director B3 Consultants Page 4

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HEALTH INFORMATICS SOCIETY OF AUSTRALIA LIMITED ABN 80 097 598 742

DIRECTORS' REPORT

INFORMATION ON DIRECTORS (cont.) Denis Tebbutt (Ceased August 2015) Qualifications - Mathematics & Engineering at Sir William Collins - Corporate General Management Training Program with Granada - Corporate executive training through Prime Computers with Cambridge Executive Development Center and action learning MBA based program Through SCICON/BP Experience - Denis entered the Computer Industry in 1972 - Denis is currently the Managing Director at Dudley Mann International - Managing Director ANZ at iSOFT - Managing Director at InterSystems - Chief Operating Officer at Financial Network Services - Managing Director at Policy Management Services Corporation Special Responsibilities - Board Member Health Informatics Society of Australia (Ceased August 2015) - Mentor to the CEO (Ceased August 2015) Other Directorships held - Director of CharmHealth - Director of DraganClaw - Director of Dudley Mann International

Patricia Anne Helen Williams Qualifications - Doctor of Philosophy, Edith Cowan University, Western Australia, 2007 - Graduate Certificate in Education (Tertiary Teaching), Edith Cowan University, Western Australia, 2006 - Master of Science (Computer Science) , Edith Cowan University, Western Australia, 2002 - Bachelor of Science (Honours) in Mathematics and Computing, University of Glamorgan, Wales, UK, 1983. Experience - Dr Trish Williams is the eHealth Research Group Leader and Associate Professor in the School of Computer and Security Science. Trish is internationally recognised for her medical information security expertise, She has over 27 years’ experience in healthcare computing with 15 years industry experience in general practice, and pharmacy computing before joining academia in 2001. Trish is the primary author of The Royal Australian College of General Practitioners Computer and Information Security Standards, advises the General Practice Data Governance Council, and is the RACGP subject matter expert for computer, and information security. As part of these roles Trish reviews and comments on Australia’s legislation and privacy regulations. Trish is also the Chair of HL7 Australia, International Co-Chair of HL7 Security and has over 80 medical information security and health standards publications. a. Educational and curriculum development experience - 2013 2014 and 2015 Associate Dean International (secondments) Faculty of Computing Health and Science - 2014 Academic Course reviewer for Cranfield University, Defence Academy - College of Management & Technology, Shrivenham, Swindon, Wilts UK - 2008 Academic reviewer for St Georges Hospital London, Royal Holloway University London, and Kingston University, Biomedical Informatics undergraduate degree - 2006-current - ECU governance committees (Academic Services Committee (ASC), ASC Legislative Sub-Committee, Library Consultative Committee - 2009-2011 - Course Coordinator for All School of Computer and Security Science, Security courses - 2006-current - SMa (Singapore) Campus Coordinator

Page 5

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HEALTH INFORMATICS SOCIETY OF AUSTRALIA LIMITED ABN 80 097 598 742

DIRECTORS' REPORT

INFORMATION ON DIRECTORS (cont.) Patricia Anne Helen Williams Experience (cont.) a. Educational and curriculum development experience (cont.) - 2006-2010 - MDIS (Singapore) Campus Coordinator - 2002-2006 - School Learning and Teaching Committee - 2002-2004 - Course coordination (Computer Science Bachelors Degree) b. Industry experience - 1989 – 2000 Amfac/Medrecord, Perth, Australia - Systems Consultant (1994-2000) - Customer Service Manager (1991-1994) - Customer Service Representative (1989-1991) - 1988 – 1989 Computer Services Officer, Sir Charles Gairdner Hospital, Perth, Australia - 1986 – 1988 Programmer/Analyst, Medrecord Computer Systems, Perth, Australia - 1983 - 1986 Programmer, Update Software, Exeter, England - 1981 - 1982 Programmer, Philips Business Systems, Colchester, England - 1979 – 1980 (Summer) Locum Medical Laboratory Scientific Officer, Pathology Dept Special Responsibilities - Board Member Certified Health Informatician Australasia (Current) - Member Big Data 2015 Strategic Advisory Committee - Board Member Health Informatics Society of Australia (Current) Other Directorships held - Chair of Health Level 7 (HL7) Australia - Director of CISS Global - Co-Chair of International Health Level 7 (HL7) Security Working Group - Standards Australia IT-014 Health Informatics Technical Committee member - The nominated Australian expert in Health Information Security for International Standards Organisation (ISO)

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HEALTH INFORMATICS SOCIETY OF AUSTRALIA LIMITED ABN 80 097 598 742

AUDITOR'S INDEPENDENCE DECLARATION UNDER SECTION 307C OF THE CORPORATION ACT 2001 TO THE DIRECTORS OF HEALTH INFORMATICS SOCIETY OF AUSTRALIA LIMITED

I declare that to the best of my knowledge and belief, for the year ended 30 April 2016 there have been: i. no contraventions of the auditor's independence requirements as set out in the Corporations Act 2001 in relation to the audit; and ii. no contraventions of any applicable code of professional conduct in relation to the audit.

Sean Denham

Dated: 6th July 2016 Sean Denham & Associates Suite 1, 707 Mt Alexander Road Moonee Ponds VIC 3039

Page 8

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HEALTH INFORMATICS SOCIETY OF AUSTRALIA LIMITED ABN 80 097 598 742

STATEMENT OF PROFIT AND LOSS AND COMPREHENSIVE INCOME FOR THE YEAR ENDED 30 APRIL 2016 Note 2016 2015 $ $

Revenue 2 2,163,164 1,990,629

Total Revenue 2,163,164 1,990,629

Conference and other expenditure 3 (838,503) (908,161) Employee benefits expense 3 (1,038,674) (940,997) Bad and doubtful debts - - Consultancy fees (29,374) (11,853) Depreciation and amortisation expenses (16,869) (12,677) Other expenses (209,954) (144,358)

(2,133,374) (2,018,046)

Surplus (loss) before income tax 29,790 (27,417)

Income tax expense - -

Surplus (loss) for the year 29,790 (27,417)

Other comprehensive income for the year net of income tax - -

Total comprehensive income for the year 29,790 (27,417)

Net current year surplus attributable to members of the entity 29,790 (27,417)

Total comprehensive income attributable to members of the entity 29,790 (27,417)

The accompanying notes form part of these financial statements. Page 9

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HEALTH INFORMATICS SOCIETY OF AUSTRALIA LIMITED ABN 80 097 598 742

STATEMENT OF FINANCIAL POSITION AS AT 30 APRIL 2016

Note 2016 2015 ASSETS $ $ CURRENT ASSETS Cash and cash equivalents 4 539,420 329,603 Trade and other receivables 5 337,848 244,940 Other assets 6 95,445 115,526 Financial assets 7 207,220 201,644 TOTAL CURRENT ASSETS 1,179,933 891,713

NON-CURRENT ASSETS Plant and equipment 8 36,563 39,864 TOTAL NON-CURRENT ASSETS 36,563 39,864

TOTAL ASSETS 1,216,496 931,577

LIABILITIES CURRENT LIABILITIES Trade and other payables 9 691,603 470,819 Provisions 10 85,011 59,460 TOTAL CURRENT LIABILITIES 776,614 530,279

NON-CURRENT LIABILITIES Provisions 10 22,510 13,716 TOTAL NON-CURRENT LIABILITIES 22,510 13,716

TOTAL LIABILITIES 799,124 543,995

NET ASSETS 417,372 387,582

MEMBERS' FUNDS Retained surplus' 417,372 387,582 TOTAL MEMBERS' FUNDS 417,372 387,582

The accompanying notes form part of these financial statements. Page 10

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HEALTH INFORMATICS SOCIETY OF AUSTRALIA LIMITED ABN 80 097 598 742

STATEMENT OF CHANGES IN EQUITY FOR THE YEAR ENDED 30 APRIL 2016

Note Retained Total Earnings $ $

Balance at 1 May 2014 414,999 414,999

Surplus for the year (27,417) (27,417)

Other comprehensive income for the year - -

Total comprehensive income attributable to members of the entity for the year (27,417) (27,417)

Balance at 30 April 2015 387,582 387,582

Surplus for the year 29,790 29,790

Other comprehensive income for the year - -

Total comprehensive income attributable to members of the entity for the year 29,790 29,790

Balance at 30 April 2016 417,372 417,372

The accompanying notes form part of these financial statements. Page 11

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HEALTH INFORMATICS SOCIETY OF AUSTRALIA LIMITED ABN 80 097 598 742

STATEMENT OF CASH FLOWS FOR THE YEAR ENDED 30 APRIL 2016

Note 2016 2015 $ $ CASH FLOWS FROM OPERATING ACTIVITIES Receipts from customers and other sources 2,282,995 2,044,191 Payments to suppliers and employees (2,067,002) (1,966,868) Interest received 12,968 11,981

Net Cash generated from/(used by) operating activities 12 228,961 89,304

CASH FLOWS FROM INVESTING ACTIVITIES (Purchase)/redemption of investments (5,576) (34,567) Payments for purchase of property and equipment (13,568) (19,198)

Net Cash generated by/(used in) investing activities (19,144) (53,765)

Net increase/(decrease) in cash held 209,817 35,539

Cash and cash equivalents at the beginning of the financial year 329,603 294,064

Cash and cash equivalents at the end of the financial year 4 539,420 329,603

The accompanying notes form part of these financial statements. Page 12

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HEALTH INFORMATICS SOCIETY OF AUSTRALIA LIMITED ABN 80 097 598 742

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 APRIL 2016

Note 1: Statement of Significant Accounting Policies General Information and Statement of Compliance Health Informatics Society of Australia Limited applies Australian Accounting Standards – Reduced Disclosure Requirements as set out in AASB 1053: Application of Tiers of Australian Accounting Standards and AASB 2010-2: Amendments to Australian Accounting Standards arising from Reduced Disclosure Requirements.

The financial statements are general purpose financial statements that have been prepared in accordance with Australian Accounting Standards – Reduced Disclosure Requirements of the Australian Accounting Standards Board and the Corporations Act 2001. The company is a not-for-profit entity for financial reporting purposes under the Australian Accounting Standards.

Australian Accounting Standards set out accounting policies that the AASB has concluded would result in financial statements containing relevant and reliable information about transactions, events and conditions. Material accounting policies adopted in the preparation of these financial statements are presented below and have been consistently applied unless otherwise stated.

The financial statements, except for the cash flow information, have been prepared on an accruals basis and are based on historical costs, modified, where applicable, by the measurement at fair value of selected non-current assets, financial assets and financial liabilities. The amounts presented in the financial statements have been rounded to the nearest dollar.

The financial statements were authorised for issue on 4th July 2016 by the directors of the company.

Summary of Accounting Policies a. Revenue and Other Income Revenue comprises rendering of a service (conferences) and membership fees. Revenue from major services is shown in Note 2. Revenue is measured by reference to the fair value of consideration received or receivable by the Company for services provided, excluding rebates and discounts. Revenue is recognised when the amount of revenue can be measured reliably, collection is probable, the costs incurred or to be incurred can be measured reliably, and when the criteria for each of the Company's different activities have been met. Details of the activity- specific recognition criteria are described below. Conference Revenue Revenue from the rendering of a services (conference income) is recognised upon the delivery of the service to the member or customer. Membership Fees Revenue from memberships is recognised as revenue when received. Interest Revenue Interest revenue is recognised on an accruals basis, using the effective interest rate method.

All revenue is stated net of the amount of goods and services tax (GST). b. Income Tax No provision for income tax has been raised as the entity is exempt from income tax under Div 50 of the Income Tax Assessment Act 1997.

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HEALTH INFORMATICS SOCIETY OF AUSTRALIA LIMITED ABN 80 097 598 742

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 APRIL 2016

Note 1: Statement of Significant Accounting Policies (cont.) c. Cash and Cash Equivalents Cash and cash equivalents includes cash on hand, deposits held at call with banks, and other short-term highly liquid investments with original maturities of three months or less and which are subject to an insignificant risk of changes in value. d. Accounts Receivable and Other Debtors Accounts receivable and other debtors include amounts due from members as well as amounts receivable from customers for services provided in the ordinary course of business. Receivables expected to be collected within 12 months of the end of the reporting period are classified as current assets. All other receivables are classified as non-current assets. e. Goods and Services Tax (GST) Revenue, expenses and assets are recognised net of the amount of GST, except where the amount of GST incurred is not recoverable from the Australian Taxation Office. In these circumstances the GST is recognised as part of the cost of the acquisition of the asset or as part of the expense. Receivable and payables are stated inclusive of the amount of GST receivable or payable. The net amount of GST recoverable from, or payable to, the ATO is included with other receivables or payables in the statement of financial position.

Cash flows are presented on a gross basis. The GST components of cash flows arising from investing or financing activities from or payable to the ATO, are presented as operating cash flows included in receipts from customers or payments to suppliers. f. Plant and equipment Plant and equipment are initially recognised at acquisition cost, including any costs directly attributable to bringing the assets to the location and condition necessary for it to be capable of operating in the manner intended by management.

Each class of property, plant and equipment is subsequently measured at cost or fair value as indicated, less, where applicable, accumulated depreciation and any impairment losses. In the event the carrying amount of plant and equipment is greater than the estimated recoverable amount, the carrying amount is written down immediately to the estimated recoverable amount and impairment losses are recognised either in profit or loss or as a revaluation decrease if the impairment losses related to a revalued relate to a revalued asset.

Depreciation The depreciable amount of all fixed assets is depreciated on a straight-line basis over the asset’s useful life to the entity commencing from the time the asset is held ready for use.

The following useful lives are applied: Class of Fixed Asset Useful Lives Office equipment 3 - 20 years

The assets’ residual values and useful lives are reviewed, and adjusted if appropriate, at the end of each reporting period. Gains and losses on disposals are determined by comparing proceeds with the carrying amount. These gains or losses are included in profit or loss in the period in which they arise.

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HEALTH INFORMATICS SOCIETY OF AUSTRALIA LIMITED ABN 80 097 598 742

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 APRIL 2016

Note 1: Statement of Significant Accounting Policies (cont.) g. Financial Instruments Recognition, initial measurement and derecognition Financial assets and financial liabilities are recognised when the entity becomes a party to the contractual provisions of the instrument. For financial assets, this is equivalent to the date that the company commits itself to either purchase or sell the asset (i.e. trade date accounting is adopted). Financial instruments are initially measured at fair value adjusted by transaction costs, except where the instrument is carried at "fair value through profit or loss", in which case transaction costs are recognised immediately as expenses in profit or loss. Financial assets are derecognised when the contractual rights to the cash flows from the financial asset expire, or when the financial asset and all substantial risks and rewards are transferred. A financial liability is derecognised when it is extinguished, discharged, cancelled or expires. Classification and subsequent measurement of financial assets For the purpose of subsequent measurement, financial assets other than those designated and effective as hedging instruments are classified into the following categories upon initial recognition:

- loans and receivables; and - Held-to-Maturity ('HTM') investments.

The category determines subsequent measurement and whether any resulting income and expense is recognised in profit or loss or in other comprehensive income.

All financial assets except for those at fair value through profit and loss are subject to review for impairment at least at each reporting date to identify whether there is any objective evidence that a financial asset or a group of financial assets is impaired. Different criteria to determine impairment are applied for each category of financial assets, which are described below.

All income and expenses relating to financial assets that are recognised in profit or loss are presented within finance costs or finance income, except for impairment of trade receivables which is presented within other expenses.

Loans and receivables Loans and receivables are non-derivative financial assets with fixed or determinable payments that are not quoted in an active market. After initial recognition, these are measured at amortised cost using the effective interest method, less provision for impairment. Discounting is omitted where the effect of discounting is immaterial. The company's cash and cash equivalents, trade and most other receivables fall into this category of financial instruments.

Individually significant receivables are considered for impairment when they are past due or when other objective evidence is received that a specific counterparty will default. Receivables that are not considered to be individually impaired are reviewed for impairment in groups, which are determined by reference to the industry and region of a counterparty another shared credit risk characteristics. The impairment loss estimate is then based on recent historical counterparty default rates for each identified group.

HTM investments are non-derivative financial assets with fixed or determinable payments and fixed maturity other than loans and receivables. Investments are classified as HTM if the Company has the intention and ability to hold them until maturity. The Company currently holds long term deposits designated into this category.

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HEALTH INFORMATICS SOCIETY OF AUSTRALIA LIMITED ABN 80 097 598 742

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 APRIL 2016

Note 1: Statement of Significant Accounting Policies (cont.) g. Financial Instruments (cont.) HTM investments (cont.) HTM investments are measured subsequently at amortised cost using the effective interest method. If there is objective evidence that the investment is impaired, determined by reference to external credit ratings, the financial asset is measured at the present value of estimated future cash flows. Any changes to the carrying amount of the investment, including impairment losses, are recognised in profit or loss.

Classification and subsequent measurement of financial liabilities The Company’s financial liabilities include borrowings and trade and other payable. Financial liabilities are measured subsequently at amortised cost using the effective interest method, except for financial liabilities held for trading or designated at fair value through profit and loss, that are carried subsequently at fair value with gains or losses recognised in profit or loss.

All interest-related charges and, if applicable, changes in an instrument’s fair value that are reported in profit or loss are included within finance costs or finance income. h. Impairment of Assets At the end of each reporting period, the entity assesses whether there is any indication that an asset may be impaired. If such an indication exists, an impairment test is carried out on the asset by comparing the recoverable amount of the asset, being the higher of the asset’s fair value less costs to sell and value in use, to the asset’s carrying amount. Any excess of the asset’s carrying amount over its recoverable amount is recognised immediately in profit or loss, unless the asset is carried at a revalued amount in accordance with another Standard (eg in accordance with the revaluation model in AASB 116). Any impairment loss of a revalued asset is treated as a revaluation decrease in accordance with that other Standard.

Where it is not possible to estimate the recoverable amount of an individual asset, the company estimates the recoverable amount of the cash-generating unit to which the asset belongs. i. Employee Benefits Short-Term Employee Benefits Short term employee benefits are current liabilities included in employee benefits, measured at the undiscounted amount that the company expects to pay as a result of the unused entitlement. Annual leave is included in 'other long-term benefit' and discounted when calculating the leave liability as the company does not expect all annual leave for all employees to be used wholly within twelve (12) months of the end of the reporting period. Annual leave liability is still presented as a current liability for presentation purposes under AASB 101 Presentation of Financial Statements. Other Long-Term Employee Benefits The Company's liabilities for annual leave and long service leave are included in other long term benefits as they are not expected to be settled wholly within twelve (12) months after the end of the period in which the employees render the related service. They are measured at the present value of the expected future payments to be made to employees. The expected future payments incorporate anticipated future wage and salary levels, experience of employee departures and periods of service, and are discounted at rates determined by reference to market yields at the end of the reporting period on government bonds that have maturity dates that approximate the timing of the estimated future cash outflows. Any re-measurements arising from experience adjustments and changes in assumptions are recognised in profit or loss in the periods in which the changes occur. Page 16

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HEALTH INFORMATICS SOCIETY OF AUSTRALIA LIMITED ABN 80 097 598 742

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 APRIL 2016

Note 1: Statement of Significant Accounting Policies (cont.) i. Employee Benefits (cont.) Other Long-Term Employee Benefits (cont.) The Company presents employee benefit obligations as current liabilities in the statement of financial position if the Company does not have an unconditional right to defer settlement for at least twelve (12) months after the reporting period, irrespective of when the actual settlement is expected to take place. j. Comparative Figures When required by Accounting Standards, comparative figures have been adjusted to conform to changes in presentation for the current financial year. k. Critical Accounting Estimates and Judgments When preparing the financial statements, the directors undertake a number of judgements, estimates and assumptions about the recognition and measurement of assets, liabilities, income and expenses, based on historical knowledge and best available current information. Estimates assume a reasonable expectation of future events and are based on current trends and economic data, obtained both externally and within the company. (i) Impairment In assessing impairment, management estimates the recoverable amount of each asset or cash-generating unit based on expected future cash flows and uses an interest rate to discount them. Estimation uncertainty relates to assumption about future operating results and the determination of a suitable discount rate. (ii) Useful lives of depreciable assets Management reviews its estimate of the useful lives of depreciable assets at each reporting date, based on the expected utility of the assets. Uncertainties in these estimates relate to technical obsolescence that may change the utility of certain software and IT equipment. (iii) Long Service Leave The liability for long service leave is recognised and measured at the present value of the estimated cash flows to be made in respect of all employees at the reporting date. In determining the present value of the liability, estimates of attrition rates and pay increases through promotion and inflation have been taken into account. l. Leases Operating Leases Lease payments for operating leases, where substantially all the risks and benefits remain with the lessor, are recognised as expenses on a straight-line basis over the lease term. Associated costs, such as maintenance and insurance, are expensed as incurred. m. Trade and Other Payables Trade and other payables represent the liabilities for goods and services received by the company during the reporting period that remain unpaid at the end of the reporting period. The balance is recognised as a current liability with the amounts normally paid within 30 days of recognition of the liability. n. Provisions Provisions are recognised when the entity has a legal or constructive obligation, as a result of past events, for which it is probable that an outflow of economic benefits will result and that outflow can be reliably measured. Provisions recognised represent the best estimate of the amounts required to settle the obligation at the end of the reporting period.

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HEALTH INFORMATICS SOCIETY OF AUSTRALIA LIMITED ABN 80 097 598 742

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 APRIL 2016

Note 1: Statement of Significant Accounting Policies (cont.) o. Deferred income The liability for deferred income is the amount of revenue relating to conferences that have not been held as at balance date. Revenue will be brought to account at the time each conference is held. p. New and Amended Accounting Policies A number of new and revised standards are effective for annual periods beginning on or after 1 May 2015. AASB 2015-4 Amendments to Australian Accounting Standards – Financial Reporting Requirements for Australian Groups with a Foreign Parent AASB 2015-4 amends AASB 128 Investments in Associates and Joint Ventures to ensure that its reporting requirements on Australian groups with a foreign parent align with those currently available in AASB 10 Consolidated Financial Statements for such groups. AASB 128 will now only require the ultimate Australian entity to apply the equity method in accounting for interests in associates and joint ventures, if either the entity or the group is a reporting entity, or both the entity and group are reporting entities. AASB 2015-4 is applicable to annual reporting periods beginning on or after 1 July 2015.

The adoption of this amendment has not had a material impact on the Company.

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HEALTH INFORMATICS SOCIETY OF AUSTRALIA LIMITED ABN 80 097 598 742

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 APRIL 2016 2016 2015 $ $ Note 2: Revenue The Company's revenue may be analysed as follows for each major product and service category: Operating revenue - memberships 275,811 249,395 - conference income 1,634,050 1,474,528 - other conference income 6,386 8,699 - corporate sponsorship program 61,642 73,281 - workforce consulting 30,000 - Total operating revenue 2,007,889 1,805,903

Other revenue - interest received 12,968 11,981 - other revenue 142,307 172,745 Total other revenue 155,275 184,726 Total operating revenue and other revenue 2,163,164 1,990,629

(a) Interest revenue from: - financial institutions 12,968 11,981 Total interest revenue 12,968 11,981

Note 3: Surplus Attributable to Members of the Company (a) Expenses Interest expense on financial liabilities not at fair value through profit and loss: - external - - Depreciation - plant and equipment 16,869 12,677 Bad and doubtful debts - - Rental expense on operating leases - minimum lease payments - 40,489 Employee benefits expense - wages and salaries (including leave expense) 924,912 842,393 - superannuation expenses 84,251 76,854 - staff education 3,810 3,800 - workcover 7,565 5,471 - payroll tax 18,136 12,479 1,038,674 940,997

Consultancy Fees 29,374 11,853

(b) Significant Revenue and Expenses The following significant revenue and expense items are relevant in explaining the financial performance: - conference income 1,634,050 1,474,528 - conference expenditure (724,252) (784,229)

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HEALTH INFORMATICS SOCIETY OF AUSTRALIA LIMITED ABN 80 097 598 742

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 APRIL 2016 2016 2015 $ $ Note 4: Cash and cash equivalents CURRENT Cash and cash equivalents consist the following: Cash at bank 539,420 328,928 Cash on hand - 675 539,420 329,603

Reconciliation of Cash Cash at the end of the financial year shown in the statement of cash flows is reconciled to items in the statement of financial position as follows: Cash and cash equivalents 539,420 329,603 539,420 329,603

Note 5: Trade and other receivables CURRENT Trade receivables 327,848 235,040 Less: Provision for impairment (i) - - 327,848 235,040 Other receivables 10,000 9,900 337,848 244,940

(i) Provision for Impairment of Receivables Current trade receivables are generally on 30-day terms. These receivables are assessed for recoverability and a provision for impairment is recognised when there is objective evidence that an individual trade receivable is impaired. These amounts have been included in bad and doubtful debts expense.

Movement in the provision for impairment of receivables is as follows: $ Provision for impairment as at 30 April 2014 - — Charge for year - — Written off - Provision for impairment as at 30 April 2015 - — Charge for year - — Written off - Provision for impairment as at 30 April 2016 -

2016 2015 $ $ Note 6: Other assets CURRENT Other assets 1,038 576 Prepaid expenses 14,993 13,713 Prepaid conference expenses 79,414 101,237 95,445 115,526

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HEALTH INFORMATICS SOCIETY OF AUSTRALIA LIMITED ABN 80 097 598 742

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 APRIL 2016 2016 2015 $ $ Note 7: Financial assets CURRENT Held to maturity financial assets - term deposits 207,220 201,644 207,220 201,644 Term deposits HTM financial assets comprise long term deposits with fixed interest rate of 3.15%. They mature in June 2015. The carrying amount, measured at amortised cost of the financial assets are as follows:

Carrying amount at amortised cost: Term deposits 207,220 201,644

Term deposits are held with reputable financial institutions and fair values are based on the amount that is deposited with the institution at their reporting date.

Note 8: Plant & equipment Office Equipment - at cost 37,790 33,525 Less: Accumulated depreciation (17,182) (11,055) 20,608 22,470

IT Equipment - at cost 64,093 54,789 Less: Accumulated depreciation (48,138) (37,395) 15,955 17,394

Total Plant & equipment 36,563 39,864 a. Movements in carrying amounts Movement in the carrying amounts for each class of plant and equipment between the beginning and the end of the current financial year. IT Equipment Plant and Total equipment $ $ $ Balance as at 1 May 2014 9,019 24,325 33,344 Additions at cost 18,737 461 19,198 Disposals - - - Depreciation expense (10,362) (2,316) (12,678) Balance at 30 April 2015 17,394 22,470 39,864 Additions at cost 9,304 4,264 13,568 Disposals - - - Depreciation expense (10,743) (6,126) (16,869) Carrying amount at 30 April 2016 15,955 20,608 36,563

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HEALTH INFORMATICS SOCIETY OF AUSTRALIA LIMITED ABN 80 097 598 742

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 APRIL 2016 2016 2015 $ $ Note 9: Trade and Other Payables CURRENT Trade Creditors 8,287 21,764 Other creditors and accruals 86,870 78,216 Unearned Income 596,446 370,839 691,603 470,819

Unearned income consists of conference registrations and sponsorship received in advance of the date the conference. Unearned income is brought to account at the date of the conference.

a. Financial liabilities at amortised cost classified as trade and other payables Trade and other payables: - total current 691,603 470,819 - total non-current - - 691,603 470,819 Less Unearned income (596,446) (370,839)

Financial liabilities as trade and other payables 95,157 99,980

Note 10: Provisions CURRENT Provision for employee entitlements - Annual Leave 64,750 53,981 Provision for employee entitlements - Long Service Leave 20,261 5,479 85,011 59,460 NON-CURRENT Provision for employee entitlements - Long Service Leave 22,510 13,716 22,510 13,716

Provision for Employee Benefits Provision for employee benefits represents amounts accrued for annual leave and long service leave.

The current portion for this provision includes the total amount accrued for annual leave entitlements and the amounts accrued for long service leave entitlements that have vested due to employees having completed the minimum years of service. Based on past experience, the company does not expect the full amount of annual leave or long service leave balances classified as current liabilities to be settled within the next 12 months. However, these amounts must be classified as current liabilities since the company does not have an unconditional right to defer the settlement of these amounts in the event employees wish to use their leave entitlement.

Employee Total Benefits $ $ Balance at 1 May 2015 73,176 73,176 Additional provisions raised during the year 87,187 87,187 Amounts used (52,842) (52,842) Carrying amount at 30 April 2016 107,521 107,521

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HEALTH INFORMATICS SOCIETY OF AUSTRALIA LIMITED ABN 80 097 598 742

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 APRIL 2016 2016 2015 $ $ Note 11: Capital and Leasing Commitments Operating Lease Commitments Non-cancellable operating leases contracted for but not recognised in the financial statements. Payable – minimum lease payments: not later than 12 months 43,776 38,335 later than 12 months but not later than five years 193,329 - later than five years - - 237,105 38,335

The property lease commitment is a non-cancellable operating lease contracted for but not capitalised in the financial statements with a five-year term. Increases in lease commitments will occur at a rate of 4% each year for the term of the lease. The lease is due to expire 15 April 2021 and has the option to extend for a further term of 5 years. The last date for exercise of option is 15 January 2021. 2016 2015 $ $ Note 12: Reconciliation of Cash Flow from Operations with Surplus from Ordinary Activities after Income Tax Surplus/deficit after tax 29,790 (27,417) Cash flows excluded from operating surplus attributable to operating activities: Non-cash flows in surplus - Depreciation 16,869 12,677

Changes in assets and liabilities; - (Increase)/decrease in trade and other debtors (92,908) (18,393) - (Increase)/decrease in other assets 20,081 (19,194) - Increase/(decrease) in trade and other payables 220,784 111,840 - Increase/(decrease) in provisions 34,345 29,791 Net cash provided by Operating Activities 228,961 89,304

Note 13: Post-reporting Date Events No adjusting or significant non-adjusting events have occurred between the reporting date and the date of authorisation.

Note 14: Contingent Liabilities and Contingent Assets There are no contingent liabilities or assets that have been incurred by the company in relation to 2016 or 2015.

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HEALTH INFORMATICS SOCIETY OF AUSTRALIA LIMITED ABN 80 097 598 742

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 APRIL 2016

Note 15: Related Party Transactions The Company's related parties include its key management personnel and related entities as described below.

Unless otherwise stated, none of the transactions incorporate special terms and conditions and no guarantees were given or received. Outstanding balances are usually settled in cash. a. Key Management Personnel Any person(s) having authority and responsibility for planning, directing and controlling the activities of the company, directly or indirectly, including any director (whether executive or otherwise) is considered key management personnel.

The totals of remuneration paid to key management personnel (KMP) of the company during the year are as follows: 2016 2015 $ $

Key management personnel compensation 166,522 172,549 b. Other Related Parties Other related parties include close family members of key management personnel, and entities that are controlled or jointly controlled by those key management personnel individually or collectively with their close family members.

During the year a company controlled by Louise Schaper, and her partner provided IT support services and website development for $12,916. The company also used the services of a company controlled by one Director in the Company for advisory panel project consulting. The amounts billed were based on normal market rates and amounted to $330. There were no outstanding balances at the reporting dates under review.

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67 68 69 70 Appendix 2: ICC Sydney room schedule and floor plans

Day 1 Day 2 Day 3 Day 4 Day 5 Day 6

Friday Saturday Sunday Monday Tuesday Wednesday Spaces Usage 20/08/21 21/08/21 22/08/21 23/08/21 24/08/21 25/08/21

Registration

Registration Registration Includes an Organisers Office and Storeroom Secretariat/ Storeroom

Ancillary Rooms

Speakers Preperation Centre Speakers Prep Non-Exclusive Area

Meeting RoomE3.1 Boardroom Meeting 115 Theatre/45 Cabaret/115 Cocktail/55 Classroom

Meeting RoomE3.2 Media Room 115 Theatre/45 Cabaret/115 Cocktail/55 Classroom

Meeting Rooms

Meeting RoomC4.1 Pre Workshops (Day 2-3) 325 Theatre/125 Cabaret/345 Cocktail/195 Classroom AM SIG Meetings/ Presentations (Day 4-6)

Meeting RoomC4.2 Pre Workshops (Day 2-3) 125 Theatre/55 Cabaret/145 Cocktail/70 Classroom AM SIG Meetings/ Presentations (Day 4-6)

Meeting RoomC4.3 Pre Workshops (Day 2-3) 155 Theatre/65 Cabaret/175 Cocktail/95 Classroom AM SIG Meetings/ Presentations (Day 4-6)

Meeting RoomC4.4 Pre Workshops (Day 2-3) 335 Theatre/125 Cabaret/350 Cocktail/195 Classroom AM SIG Meetings/ Presentations (Day 4-6)

Meeting RoomC4.5 Pre Workshops (Day 2-3) 360 Theatre/145 Cabaret/400 Cocktail/205 Classroom AM SIG Meetings/ Presentations (Day 4-6)

Meeting Room C4.6 Pre Workshops (Day 2-3) 140 Theatre/60 Cabaret/165 Cocktail/85 Classroom AM SIG Meetings/ Presentations (Day 4-6)

Meeting Room C4.7 Pre Workshops (Day 2-3) 140 Theatre/65 Cabaret/175 Cocktail/85 Classroom AM SIG Meetings/ Presentations (Day 4-6)

Meeting Room C4.8 Pre Workshops (Day 2-3) 325 Theatre/130 Cabaret/365 Cocktail/195 Classroom AM SIG Meetings/ Presentations (Day 4-6)

Meeting RoomC4.9 Pre Workshops (Day 2-3) 165 Theatre/65 Cabaret/175 Cocktail/95 Classroom AM SIG Meetings/ Presentations (Day 4-6)

Meeting RoomC4.10 Pre Workshops (Day 2-3) 165 Theatre/65 Cabaret/175 Cocktail/95 Classroom AM SIG Meetings/ Presentations (Day 4-6)

Meeting Room C4.11 Pre Workshops (Day 2-3) 280 Theatre/110 Cabaret/310 Cocktail/190 Classroom AM SIG Meetings/ Presentations (Day 4-6)

Meeting Room C3.1 Pre Workshops (Day 2-3) 130 Theatre/55 Cabaret/150 Cocktail/70 Classroom

Meeting RoomE3.3 AM SIG Meetings/ Presentations (Day 4-6) 110 Theatre/50 Cabaret/130 Cocktail/70 Classroom

Meeting Room E3.4 Presentations/ Workshops 110 Theatre/50 Cabaret/130 Cocktail/70 Classroom

Meeting RoomE3.5 Presentations/ Workshops 115 Theatre/55 Cabaret/140 Cocktail/70 Classroom

Meeting Room E3.6 Presentations/ Workshops 115 Theatre/55 Cabaret/140 Cocktail/70 Classroom

Meeting Room E3.9 Presentations/ Workshops 165 Theatre/70 Cabaret/180 Cocktail/120 Classroom

Theatre

Darling Harbour Theatre Plenary Session 2,500 Tiered Theatre

Exhibition Hall

Hall 1 Bump in (Day 3) 4,379 m2 Welcome Reception (Day 4) Includes an Organisers Office andStoreroom Trade Exhibition/ Daily Catering (Day 4-6) Bump out (Day 6)

Catering

Level 4 Meeting Rooms Foyer Lunch

Grand Ballroom B2 & B3 Gala Dinner 1885 Theatre/960 Banquet/725 Cabaret/2010 Cocktail 71

Floor plans

Welcome Reception Trade Exhibition / Catering

Level 1

Boardroom Meeting Presentations / Media Room Workshops AM SIG Meeting Pre Workshops

Level 3 72

Pre Workshops AM SIG Meetings / Presentations Lunch

Level 4

Plenary Session

Gala Dinner

Level 5 73

ThankAppendix you to some 3: Potentialof our previous sponsors sponsors and for exhibitors MEDINFO 2021

THE DNA OF YOUR BUSINESS

®

SM 74

AUSTRALIA’S DIGITAL HEALTH COMMUNITY

THE AUSTRALIAN E HEALTH TrendCareOR R ESEARCH CENTRE 75 Appendix 4: Letters of support

27 April 2017

Dr. Hyeoun-Ae Park President International Medical Informatics Association c/-Health On the Net, Chemin du Petit-Bel-Air 2, CH-1225 Chene-Bourg Geneva, Switzerland

Dear Dr Park

Re: HISA’s bid to host the World Congress on Medical and Health Informatics (MedInfo) 2021

It is with great pleasure that I provide this letter of support on behalf of Australasian Telehealth Society (ATHS) for Health Informatics Society of Australia’s (HISA) bid to host the World Congress on Medical and Health Informatics (MedInfo) in 2021.

The Australasian Telehealth Society was formed in 2008 to represent the interests of the telehealth community in Australia and New Zealand, and currently has about 600 members. This multidisciplinary community has previously not had a single voice in Australia’s health sector, and we have become a focus for advocacy of telehealth in a rapidly changing health environment.

The most prominent activity of ATHS has been an annual scientific meeting, held each year since 2010, including meetings in Perth, Brisbane, Sydney, Adelaide and Auckland (New Zealand). We are the National Member for Australia and New Zealand of the International Society for Telemedicine and eHealth (ISfTeH) and our first conference was also the 15th International ISfTeH conference. We have supported HISA through both its annual HIC conference, and its Australian Telehealth Conference.

As Australia’s largest and most internationally-recognised city, Sydney will be be particularly attractive to overseas visitors, and it also hosts several major hospitals and a number of leading medical and health technology research institutions. Holding this conference in Sydney would stimulate research in these institutions through access to international expertise, as well as provide opportunities for pre and post-conference visits by delegates.

This conference would provide a unique opportunity to highlight Australia’s contribution to eHealth, but particularly Telehealth, as medical practitioners have been obliged to find novel ways to overcome the large distances encountered in this very large but sparsely populated continent to provide state of the art healthcare.

ATHS looks forward to welcoming our colleagues from the health and medical informatics community to Sydney, Australia in 2021 for an outstanding international meeting.

Yours sincerely

Laurie Wilson Honorary Secretary

On behalf of Jackie Plunkett, President 76

20 April 2017

Dr. Hyeoun-Ae Park President International Medical Informatics Association c/-Health On the Net, Chemin du Petit-Bel-Air 2, CH-1225 Chene-Bourg Geneva, Switzerland

Dear Dr Park

Re: HISA’s bid to host the World Congress on Medical and Health Informatics (MedInfo) 2021

It is with great pleasure that I provide this letter of support on behalf of Nursing Informatics Australia (NIA) for Health Informatics Society of Australia’s (HISA) bid to host the World Congress on Medical and Health Informatics (MedInfo) in 2021.

Nursing Informatics Australia (NIA) is the pre-eminent group of nursing informaticians in Australia. NIA membership is open to all registered nurses and registered midwives. This HISA SIG is a good reference point to learn about the developments in Nursing Informatics both nationally and internationally. Over the last decade the healthcare environment has seen a transformation of work practices and an explosion in the use of information and communication technologies. NIA aims to promote nursing informatics priorities such as appropriate language, education and ongoing research. It engenders nursing and midwifery to embrace information and communication technologies, and establishes strong foundations for taking these developments forward. It also ensures nursing and midwifery has the data and resources to continue to provide evidence-based, quality, cost-effective and outcome-driven care for patients and clients into the future. NIA provides representation for Australia on the IMIA-NI committee through Jo Foster.

Members of NIA regularly attend and present work at MedInfo conferences and also at the IMIA-NI conferences, as well as participating in the NI post conferences. Research undertaken by members of NIA is presented at our annual conference and at international conferences. Recently presented research particularly focuses on the implementation of informatics in nursing degrees; the need for policy underpinning the use of social media for nurses; nursing informatics competencies at different levels; evaluation of health records and their use for patient perspectives; and many wideranging research relevant to MedInfo.

Sydney is a centrally located city for delegates, with regular international flights to locations across the world. The newly opened convention centre offers an excellent facility for this conference and the city is very safe and easy to navigate. Being central to most states in Australia this location will provide the opportunity for a large delegation of Australian’s to attend the conference and to engage with other international colleagues.

NIA looks forward to welcoming our colleagues from the health and medical informatics community to Sydney, Australia in 2021 for an outstanding international meeting.

Yours sincerely

Elizabeth Cummings p.p. Lis Herbert Nursing Informatics Australia - Chair 77 78

[email protected]

28/4/17

Dr Hyeon-Ae Park

President, International Medical Informatics Association

Dear Dr Park:

The Australasian College of Health Informatics (ACHI) is the professional organisation for Health Informatics in the Asia- Pacific Region. The credentialed Fellows and Members of the College are national, regional and international thought leaders, experts and trusted advisers in Health Informatics. ACHI sets standards for professional practice and education in Health Informatics, provides evidence-based guidance to jurisdictions, supports initiatives, facilitates inter-disciplinary collaboration and mentors the community.

ACHI has long believed that a MEDINFO should be held in the southern hemisphere, in this part of the world. The health informatics community is strong in the Australia/ New Zealand region, and makes significant contributions to the discipline and profession, with many world leading activities. ACHI is based in Australia but has many fellows in New Zealand, across Asia (and in the UK). ACHI is highly supportive of the HISA bid to host MEDINFO 2021 in Sydney. We would actively encourage our members to attend this conference, and our fellows would stand to assist with the standards of the scientific program.

Our Australian fellows would be more likely to attend MEDINFO 2021 if it was held in Sydney (in comparison to a northern hemisphere location. MEDINFO always has a disproportionate number of attendees from this area, and it is time to support them. We fully support in their bid to host MEDINFO and we hope to see MEDINFO take place in our local region in 2021

Sincerely,

Associate Professor Christopher Pearce President

PHONE WEB 0417 032 618 www.achi.org.au

79

21 April 2017 Dr.Hyeoun-Ae Park President International Medical Informatics Association c/-Health On the Net, Chemin du Petit-Bel-Air 2, CH-1225 Chene-Bourg Geneva, Switzerland

Dear Dr Park Re: HISA’s bid to host the World Congress on Medical and Health Informatics (MedInfo) 2021 It is with great pleasure that I provide this letter of support on behalf of Health Information Management Association of Australia Ltd (HIMAA) for Health Informatics Society of Australia’s (HISA) bid to host the World Congress on Medical and Health Informatics (MedInfo) in 2021. HIMAA has been serving the health information management profession since 1949. The profession’s two main occupations are Clinical Coders and Health Information Managers, and the profession complements health informatics with its focus on management of the relationship between data, information and knowledge within a healthcare delivery system. We publish the Health Information Management Journal, an academic research journal of international standing. We are also supported by an active Research Advisory Committee, deliver professional accreditation for HIM degrees to support profession entry, and are the largest provider of vocational education and training in clinical coding in Australia. We have shared a Memorandum of Understanding to support mutual cooperation with HISA since 2013. In our opinion, HISA provides a world class national Health Informatics Conference (affectionately known simply as HIC) every year. It keeps the health information workforce in Australia up to date not only with innovation at home but ground-breaking developments from overseas. In addition, and in partnership with a range of relevant stakeholders including HIMAA, HISA delivers an annual conference in the leading edge eHealth area of Telehealth – a strongly emerging field that is of vital interest to the health information management profession. HISA’s annual conference in Health Data Analytics is another not to be missed. There isn’t a health information organisation in Australia that can match HISA’s admirable conference capability. As an MoU partner with HISA, we have collaborated with them on key advocacy on the ongoing development of Australia’s national electronic medical record, and on the need for active configuration of emerging health information workforce by the peak professional bodies in collaboration with industry and education providers. HIMAA has also collaborated with HISA on the development of the Certified Health Informatician Australasia program, to provide an entry-level credential in health informatics. HIMAA members find this certification a valuable augmentation of their health information management degrees. Diplomatically, Australia has long recognised and valued its relations with its near neighbours in South East Asia, India, Japan, China and the Polynesian and Micronesian countries and islands, as well as with our traditional trading partners in the US and UK. In the Western Pacific, Australia is the logical destination to host a World Congress on Medical and Health Informatics. And in terms of air travel and 80

accommodation, not to mention the sheer aplomb of its magnificent harbour, Sydney is the logical host city. HIMAA members would certainly take a strong interest in a World Congress on Medical and Health Informatics in Sydney in 2021, and we believe that of the peak health information bodies, HISA is certainly the best placed to host such an event. HIMAA looks forward to welcoming our colleagues from the health and medical informatics community to Sydney, Australia in 2021 for an outstanding international meeting. Yours sincerely

Mr Richard Lawrance MEd(Hons), BEd, GAICD Chief Executive Officer

81

28 April 2017

Dr. Hyeoun-Ae Park President International Medical Informatics Association c/-Health On the Net, Chemin du Petit-Bel-Air 2, CH-1225 Chene-Bourg Geneva, Switzerland

Dear Dr Park

Re: HISA’s bid to host the World Congress on Medical and Health Informatics (MedInfo) 2021

It is with pleasure that I provide this letter of support on behalf of The University of Tasmania (UTAS) for Health Informatics Society of Australia’s (HISA) bid to host the World Congress on Medical and Health Informatics (MedInfo) in 2021.

The suite of eHealth courses at UTAS are managed by the School of Health Sciences. The University of Tasmania is one of the major providers of eHealth education in Australia, offering post graduate courses from Graduate Certificate through to Masters degrees in eHealth. We also provide supervision for students undertaking research degrees in health informatics. The School of Health Sciences is the first Australian university to integrate informatics into the Bachelor of Nursing degree.

Staff from the University of Tasmania, and more specifically the School of Health Sciences, are regularly involved in presenting work at IMIA related conferences. Members of our staff have presented research at, and been reviewers for, MedInfo for many years as well as participating in the Nursing Informatics conferences and the recent Nursing Informatics Post Conference in Geneva. Additionally staff and students regularly present their research and act as reviewers at the affiliated EFMI conferences in Europe.

Having two campuses in Sydney, I can recommend Sydney as an excellent venue for the 2021 MedInfo conference. The new convention centre is an impressive venue and provides conference delegates with the opportunity to be located in the centre of one of the most spectacular cities in the world. Accommodation is readily available and transport around the city is very easy.

The University of Tasmania has recently entered into a Memorandum of Understanding with the Health informatics Society of Australia and offer scholarships for students enrolling in our Bachelor of eHealth Professional Honours degree. It is anticipated that students and staff from the University of Tasmania will attend and present their work at MedInfo 2021.

The University of Tasmana looks forward to welcoming our colleagues from the health and medical informatics community to Sydney, Australia in 2021 for an outstanding international meeting.

Yours sincerely

Professor Nuala Byrne, Head of School of Health Sciences Faculty of Health, University of Tasmania

82 83

9.May.2017

Dr. Hyeoun-Ae Park President International Medical Informatics Association c/-Health On the Net, Chemin du Petit-Bel-Air 2, CH-1225 Chene-Bourg Geneva, Switzerland

Dear Dr Park

Re: Sydney’s bid to host the World Congress on Medical and Health Informatics (MedInfo) 2021

It is with great pleasure that I provide this letter of support on behalf of IHE Australia for Sydney’s bid to host the World Congress on Medical and Health Informatics (MedInfo) in 2021.

As Chair of Integrating the Health Enterprise (IHE) Australia, a member of the IHE International Board and a past member of the HL7 Australia Board, I have been involved with organising many international conferences including IHE Connectathons and the IHE World congress. In addition, I was a member of the organising committee for the HL7 International meeting and HL7 Interoperability conferences held in Sydney. These have proven great successes due to the popularity of Australia as a destination and the rich eHealth community in Australia.

There have been a number of major contributions by Australia to health informatics including OpenEHR and FHIR both of which originated in Australia. These innovations still have major drivers based in Australia and thriving local communities of experts that contribute to the world eHealth community. Leaders such as Sam Heard, Heather and Hugh Leslie (OpenEHR), Heather Grain (SNOMED and terminology) and Grahame Grieve (FHIR) have developed and contributed to major eHealth advances.

The opportunity for the local community to better understand how Australia’s experts contribute internationally and also learn from the international community would be very valuable. At the same time delegates would have the opportunity to engage with our eHealth research community which has been at the forefront of developments in a number of areas. WiFi was an invention of the Australian CSIRO group which now has a significant eHealth team investigating issues as diverse as use of genomics in medication management and remote diagnosis of eye diseases. The Flinders University, eHealth campus led by Professors. Patricia Williams and Anthony Maeder is undertaking ground breaking research in aged care and wellness management in combination with the Medical Devices Research Institute led by Prof. Karen Reynolds. Prof. Williams is an acknowledged international expert in eHealth security and a lead author of a number of current ISO eHealth security standards.

Sydney has hosted many eHealth international meetings including ISO TC215 and HL7 International. These have been very successful not only from the point of view of outcomes achieved but also because of the high attendance and delegate satisfaction with Sydney as a destination with its excellent conference facilities and world class attractions around the magnificent setting of Sydney harbour. At the same time, there would be significant local benefit from increased exposure to the international community and an appreciation of both the diversity and similarity of the global eHealth challenges.

IHE Australia looks forward to welcoming our colleagues from the health and medical informatics community to Sydney, Australia in 2021 for an outstanding international meeting.

Yours sincerely

Dr Vincent McCauley MB, BS, Ph.D Chair, IHE Australia 84 Appendix 5: Business Events Sydney Strategic Partners

Major Partners

New South Wales is a major global and Asia-Pacific cultural hub. Home to a diverse population of 7.3 million people; NSW is Australia’s oldest, largest and most cosmopolitan state. It is also an economic powerhouse, with an economy larger than Hong Kong, Malaysia and Singapore. In addition to its cultural and economic strengths, the global status of NSW is underpinned by its international transport links, with over 1000 flights operating per week. These are just a few reasons why New South Wales is Australia’s ‘First State’.

Destination New South Wales (DNSW), a NSW Government Statutory Authority, devises and implements strategies to grow Sydney and NSW’s visitor economy. The organisation’s key focus is on driving tourism and acquiring and developing major sporting and cultural events for Sydney and regional NSW.

Sydney is a vibrant, cosmopolitan city with a diverse population featuring a rich history, internationally-recognised tourist attractions and an exciting calendar of events. The City of Sydney is the local government authority responsible for the city centre and surrounding suburbs. The City of Sydney acts as a champion for Sydney and strives to advance and enhance its reputation as Australia’s premier city on a global level.

Accor is the largest supplier of hotel conferencing venues in Australia, New Zealand and the Asia Pacific region, with a unique range of product that spans the full market from luxury through to economy.

The Qantas Group offers around 860 international flights weekly, servicing over 150 destinations in nearly 50 countries, plus 5,300 flights weekly within Australia, serving around 58 city and regional destinations.

Place Management NSW (part of Property NSW) is responsible for managing Sydney’s most historically and culturally significant waterfront locations, including Sydney’s heritage and cultural precincts at The Rocks and Darling Harbour. The Rocks and Darling Harbour are home to numerous popular attractions, boutique shopping, fine dining, art and culture. These popular waterside precincts also offer many indoor and outdoor public spaces and venues to make any meeting, incentive or conference a success. Place Management NSW is also responsible for the management of the Public Private Partnership delivering the new ICC Sydney convention, exhibition and entertainment venues in Darling Harbour. 85

Accommodation with meeting facilities

Accor – Novotel Sydney Novotel Sydney on Darling Harbour provides many meeting on Darling Harbour spaces to suit your needs - from an intimate board meeting Phone: 61 2 9934 0000 to a large residential event of up to 200 delegates. The hotel novoteldarlingharbour.com.au has direct access to light rail, taxis and is only a short stroll from ferry wharves. This makes Novotel Sydney on Darling Harbour the ideal location for your business events.

Accor – Sofitel Sydney The Sofitel Sydney Wentworth is located right in the heart Wentworth of the city and offers magnificent services for any purpose Phone: 61 2 9228 9188 or occasion. The hotel boasts 436 luxurious guest rooms as sofitelsydney.com.au well as 11 function spaces.

Amora Hotel Jamison The Amora Hotel Jamison Sydney is a 5-star property Phone: 61 2 9696 2500 located in the heart of Sydney’s CBD with 415 stylish guest sydney.amorahotels.com rooms. The award-winning hotel combines space, style and warmth to provide the ultimate ambience for business. The hotel’s conference facilities are built for successful events with seven dedicated areas from which to choose.

Hyatt Regency Sydney, Overlooking vibrant Darling Harbour on the edge of Sydney’s Darling Harbour city centre and only moments away from an array of Phone: 61 2 9290 4000 restaurants, nightlife and shopping, Hyatt Regency Sydney sydney.regency.hyatt.com Darling Harbour is one of Australia’s largest hotels, with 892 rooms and 3,700sqm of unique meeting space.

Hilton Sydney Hilton Sydney delivers stunning facilities for the convention Phone: 61 2 9266 2000 market with luxurious accommodation, 4,000m2 of flexible hilton.com event space, contemporary and innovative restaurants, bars and the city’s largest hotel gym, LivingWell Premier Health Club.

InterContinental Sydney A short stroll from Circular Quay, the Opera House, fine Phone: 61 2 9253 9000 restaurants and boutique shopping centres, this luxury sydney.intercontinental.com hotel offers stunning harbour views from its stylish and contemporary guest rooms and suites.

PARKROYAL Darling Harbour Located on the city side of Darling Harbour, the PARKROYAL Phone: 61 2 9261 1188 Darling Harbour, Sydney offers premium four-and-a-half- parkroyalhotels.com star hotel accommodation and conference facilities within minutes of the city’s most popular attractions and business districts.

Shangri-La Hotel, Sydney Crowned ‘Best Hotel in Sydney’ by readers of Travel and Phone: 61 2 9250 6000 Leisure Magazine in 2012, Shangri-La Hotel, Sydney has 565 shangri-la.com spacious guestrooms and suites with spectacular harbour views, elegant function spaces, award-winning dining and Australia’s first CHI, The Spa. 86

Accommodation with meeting facilities

Sheraton On the Park Located directly opposite Hyde Park in the heart of Sydney’s Phone: 61 2 9286 6000 city centre, the five-star Sheraton on the Park Hotel features sheratonontheparksydney.com 557 luxurious rooms and suites and 18 flexible meeting rooms.

Sydney Harbour Marriott Discover a premier Sydney Harbour hotel – Sydney Phone: 61 2 9259 7000 Harbour Marriott Hotel at Circular Quay, which features 595 sydneyharbourmarriott.com.au sophisticated guest rooms, a swimming pool and elegant event space catering for up to 250 people.

TFE Hotels TFE Hotels is a leading hotel operator offering flexible Phone: 61 2 9356 1078 spaces for conferences, meetings and events. Their tfehotels.com brands include Adina Apartment Hotels, Medina Serviced Apartments, Rendezvous Hotels, Vibe Hotels, Travelodge Hotels and TFE Hotels Collection. Their Sydney hotels are strategically located close to the new ICC Sydney and offer a range of versatile accommodation, conference and event spaces ideal for the convention delegate.

The Westin Sydney The Westin Sydney is an urban retreat located in the heart Phone: 61 2 8223 1111 of the fashion and finance district of Sydney. With deluxe westinsydney.com accommodation and Sydney’s most comprehensive banquet and meeting facilities accommodating up to 1000 guests in The Grand Ballroom, there is no better place for your next event.

Attractions

BridgeClimb Sydney Whether your aim is to motivate, offer a great incentive or Phone: 61 2 8274 7777 a team-buildng program, BridgeClimb will bring your team bridgeclimb.com together, 134m above Sydney Harbour. There are four unique adventures to choose from: BridgeClimb, BridgeClimb Express, BridgeClimb Mandarin and BridgeClimb Sampler.

Museum of Applied Arts The Museum of Applied Arts and Sciences is Australia’s & Sciences contemporary museum for applied arts and sciences. The Phone: 61 2 9217 0341 museum manages two iconic Sydney venues, Powerhouse maas.museum Museum and Sydney Observatory, both with spectacular architectural spaces that include theatres, meeting rooms and exhibition areas suitable for a variety of events and corporate incentive activities. 87

Attractions

Opera Australia Opera Australia is Australia’s national opera company, Phone: 61 2 9699 1099 presenting more than 700 performances and playing to opera.org.au more than half a million people around the country each year.

SEA LIFE Sydney Aquarium Located in the heart of Darling Harbour, SEA LIFE Sydney Phone: 61 2 9333 9245 Aquarium provides the most stunning underwater www.merlinevents.com.au backdrop for private dinners, cocktail parties and corporate networking functions. For large scale events, hire the entire attraction; SEA LIFE Sydney Aquarium is one of the best themed venues in Sydney.

Merlin Entertainments also has the following attractions located in Sydney - WILD LIFE Sydney Zoo, Madame Tussauds, Sydney and Sydney Tower Eye SKYWALK.

Event suppliers

Harry the Hirer Harry the Hirer is Australia’s most experienced, on trend and Phone: 61 2 9666 8699 trusted service, product and solution provider to the event harrythehirer.com.au and exhibition industry. Our extensive ‘in-house’ capability includes: design, floor plans, signage, custom stands, furniture, feature areas, marquees and accredited AV, lighting and power. Harry’s friendly expert staff, impressive hire equipment range, ‘can do’ attitude and reputation for innovation and excellence is why our customers keep coming back.

Moreton Hire Moreton Hire provides exhibition and events solutions Phone: 61 2 8394 8200 including temporary structures and marquees, shell scheme moreton.net.au and build, audio visual, design, project management, signage, furniture hire and linen and custom exhibition design and fitout. 88

Venues and exhibition space

City of Sydney Venues Sydney Council manages a number of heritage venues Phone: 61 2 9265 9189 within the city precinct including Sydney Town Hall, Customs cityofsydneyvenues.com.au House and Paddington Town Hall. These buildings have played an integral role in the working and cultural life of the city and are suitable for a wide range of events.

Dockside Group Dockside Group has captured the spirit of Sydney with eight Phone: 61 2 9333 3800 iconic venues and restaurants boasting magnificent water docksidegroup.com.au views. All are just a short walk from Sydney’s bustling city centre and overlook breathtaking Darling Harbour or the iconic Sydney Harbour Bridge and Opera House.

Doltone House Venue Doltone House provides catering for meetings, conferences Collection and corporate events at two prime harbour waterfront Phone: 61 2 8571 0622 locations - Jones Bay Wharf and Darling Island Wharf doltonehouse.com.au Pyrmont Sydney. Its third venue, Doltone House Hyde Park boasts spectacular arched windows and superbly located within a prestigious sector of Sydney’s CBD precinct.

International Convention Opening in December 2016, ICC Sydney will be Australia’s Centre Sydney (ICC Sydney) premier and first fully-integrated convention, exhibition and Phone: 61 2 8297 7600 entertainment precinct. Featuring a striking contemporary iccsydney.com design, leading technology and world-class meeting and exhibition spaces.

Luna Park Venues Sydney’s Iconic Luna Park is a unique harbour side Phone: 61 2 9033 7540 entertainment precinct comprising of function and event lunaparkvenues.com venues, a state-of-the-art convention centre suitable for large scale conference, exhibition and live music events.

Sydney Olympic Park Sydney Olympic Park offers the 1 Destination with 10 Venues Phone: 61 2 9714 7133 and over 100 Indoor Outdoor Function Spaces. With our free sydneyolympicpark.com.au central venue finding service, finding the right venue, team building activity and accommodation couldn’t be easier.

Sydney Opera House Imagine your event at one of the world’s most iconic Phone: 61 2 9250 7111 locations. Sydney Opera House can orchestrate events from sydneyoperahouse.com the original concept to completion in any one of their unique and iconic venues.

The Star The Star, Sydney’s premier entertainment destination offers Phone: 61 2 9657 8568 two luxury hotels, a multi-purpose Event Centre, a grand star.com.au selection of award-winning restaurants, bars, a nightclub, a luxury day spa, a designer shopping precinct and stunning city views. So whether it’s a cocktail party, conference, meeting, product launch, awards night or dinner, The Star can cater for all your event requirements. 89

Airport services and retail

Harbourside Shopping Harbourside Shopping Centre is located on the waters edge Centre of Darling Harbour, next door to Sydney’s new International Phone: 61 2 8398 5700 Convention Centre (ICC Sydney) and only a short 5 minute www.harbourside.com.au walk from the CBD. Harbourside has over 70 specialty Shop. Dine. Play. Darling Harbour, Sydney stores, 5 state-of-the-art entertainment venues including a Contact: Gemma Bosworth bowling alley and flight simulator plus over 25 restaurants, E: [email protected] bars and cafés including Hard Rock Café overlooking the city skyline.

Sydney Airport Sydney Airport is Australia’s international gateway Corporation Limited welcoming 38.5 millions passengers a year and connecting Phone: 61 2 9667 9111 Sydney to 44 international, 22 domestic interstate and 22 sydneyairport.com.au regional destinations. As one of Australia’s most significant pieces of infrastructure, Sydney Airport is focused on providing a world-class airport experience and aims to foster the growth of Sydney Airport for the benefit of Sydney, NSW and Australia.

Professional event organisers and destination management companies

Arinex Pty Limited Arinex provides a highly creative and professional meetings Phone: 61 2 9265 0700 and events management service. Dedicated to delivering arinex.com.au inspiring events, we thrive on creating enduring relationships and working with you to achieve your desired goal.

ICMS Australasia Established in 1966, we have an unparalleled reputation Phone: 61 2 9254 5000 for dedicated service and leading edge creativity for icmsaust.com.au conferences, exhibitions and special events. We offer continuity and expertise ensuring a landmark event.

Government and business associations

NSW Trade & Investment NSW Trade & Investment is the lead economic development Phone: 61 2 9338 6600 agency in New South Wales, responsible for driving trade.nsw.gov.au sustainable economic growth across the state. The agency achieves results by collaborating with and supporting businesses, industries and communities to advance investment, trade, innovation, productivity and regional growth across all sectors.

Sydney Business Chamber Sydney Business Chamber aims to increase business Phone: 61 2 9350 8100 opportunities for members through a range of information- thechamber.com.au based events. The Chamber also works to remove obstacles to business growth through government lobbying and promoting Sydney as a Regional Head Quarters (RHQ). 90 Business Events Sydney Terms and Conditions

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