S Y D N E Y World Congress on Medical and Health Informatics (MedInfo) 2021 Sydney, Australia Submitted May 2017 CONFIDENTIAL This document and its contents are the intellectual property of the Health Informatics Society of Australia (HISA) and Business Events Sydney (BESydney). You must not share, copy or adapt this document, or any part of it, without prior written consent from HISA or BESydney. © HISA and BESydney 2017 2 Table of contents Letter of Invitation 3 Executive Summary 4 Part I – Society Profile and Capabilities 6 1. Goals and objectives in successfully bidding for MedInfo 2021 7 2. Profile of the bidding Society or Association 9 3. Proposed dates and location for MedInfo 13 4. National and regional support 16 5. Proposed composition of Local Organizing Committee 19 Part II – Requirements & Obligations 20 1. Financial obligations 21 2. Benefits to IMIA Institutional Members 21 3. Other requirements 22 Part III – Tentative Budget Proposal 24 Congress budget 25 Part IV – Bid Summary 29 Accompanying persons program 34 10 Must-dos in Sydney 36 Just outside Sydney 38 Appendices 40 Appendix 1: HISA financial statements 41 Appendix 2: ICC Sydney room schedule and floor plans 70 Appendix 3: Potential sponsors for MEDINFO 2021 73 Appendix 4: Letters of support 75 Appendix 5: Business Events Sydney Strategic Partners 84 Business Events Sydney Terms and Conditions 90 3 Letter of Invitation 15 May 2017 Dr. Hyeoun‐Ae Park President International Medical Informatics Association c/‐Health On the Net, Chemin du Petit‐Bel‐Air 2, CH‐1225 Chene‐Bourg Geneva, Switzerland Dear Dr Park, On behalf of the Health Informatics Society of Australia (HISA) and the Local Organising Committee (LOC), we are delighted to invite the World Congress on Medical and Health Informatics (MedInfo) to Sydney, Australia in 2021. We proudly present our submission to you and the International Medical Informatics Association (IMIA) board. HISA was established in 1992 and is Australia’s peak professional body for digital health, e‐health and health informatics. We have an established network of over 13,000 people throughout Australia and the world. Our diverse membership enjoys education and learning opportunities at premier national events, local networking with dynamic State branches, and a globally renowned certification program for health informatics professionals. We at HISA have strong connections with all of the leading academic, research, government, healthcare and industry representatives in medical informatics in Australia and as you will see from our proposal, we have engaged these organisations in support of our bid to host MedInfo 2021. We believe that hosting the Congress here in Australia, will enable us to showcase Australian research and industry to the world, as well as bringing the best international practice and technologies to Australians. This melting pot of talent and dissemination of information is sure to create some long lasting legacies and outcomes. With the largest per capita health informatics community in the world, Australia is the perfect destination to host MedInfo 2021. Our network is strong and the work being produced in Australia solidifies it as a world‐leader in this space. In addition to HISA, there are a number of organisations throughout Australia that focus on the development and improvement of health and medical informatics, such as Australasian College of Health Informatics, The Australian e‐Health Research Centre, eHealth New South Wales (NSW) and the Australian Digital Health Agency. These institutions have been established with the aim of advancing the country’s medical informatics capabilities, and their work is improving the quality, speed, and level of detail available to medical professionals in order to enhance treatment for patients nationwide. HISA has significant experience in hosting a successful series of large conferences every year, and has seen remarkable growth each year at our annual conference, the Health Informatics Conference (HIC). We pride on doing everything ‘in‐house’ to ensure a quality result year after year. Our team has first‐rate event management experience, which will ensure a profitable and memorable MedInfo 2021 in Sydney, Australia. Sydney, Australia is a modern and sophisticated city, with a wide variety of world class infrastructure and state‐of‐the‐art facilities and services. This includes the newly built International Convention Centre Sydney (ICC Sydney), which opened its doors in December 2016. Sydney’s friendly, cosmopolitan, multicultural lifestyle makes it one of the most desirable destinations in the world. In bidding for the right to host MedInfo in 2021, HISA also has the full support of the city’s convention bureau, Business Events Sydney, the state government of NSW and the tourism industry of Sydney. We welcome this opportunity to demonstrate that the HISA and our supporting partners have the facilities, expertise and experience to host an outstanding conference in 2021. We look forward to impressing you and the international health and medical informatics community! Yours sincerely, Dr Louise Schaper, PhD CHIA FACHI Dr David Hansen, PhD CHIA FACHI Chief Executive Officer Chair Health Informatics Society of Australia Health Informatics Society of Australia Health Informatics Society of Australia Ltd National office: 1A/21 Vale Street North Melbourne Victoria 3051 Australia t: +61 3 9326 3311 | e: [email protected] | w: www.hisa.org.au ABN: 80 097 598 742 | ACN: 097 598 742 4 Executive Summary Sydney, Australia is genuinely excited about the opportunity to host the World Congress on Medical and Health Informatics (MedInfo) in 2021. The Health Informatics Society of Australia (HISA), the New South Wales (NSW) Government and Business Events Sydney (BESydney) stand at the ready to support what will be a memorable congress in Australia. Sydney, Australia is in the best position to host MedInfo Financial Success for MedInfo 2021 2021 for the following reasons: MedInfo 2021 in Sydney, Australia is expected to deliver IMIA income of between USD98,000–USD190,000. Enthusiasm and support from HISA and the local experts The profit sharing model HISA has proposed could see A bid from the country’s peak professional body, HISA, IMIA’s profit share be even higher, based on the financial ensures support and experience at the highest level across success of the Congress. digital health, e-health and health informatics. HISA is a strong influencer and contributor to the medical Brand new world-class convention centre and health informatics sector, within Australia and MedInfo 2021 will be staged at the brand new internationally. We have a strong track-record of hosting International Convention Centre Sydney (ICC Sydney), a series of successful conferences, from a networking, located harbour-side in the Darling Harb precinct. educational and financial perspective (refer to pages 9-10). Conveniently within just 5 miles (20 minutes’ drive) from the airport and only a short walk from the city centre. In 2021, HISA will bring together healthcare leaders, Having recently opening in November 2016, ICC Sydney health informaticians, policy makers, clinicians, will easily meet all requirements of the Congress. technologists and world-leading experts in healthcare innovation to stimulate the environment needed to Destination Sydney influence significant change in the sector. HISA’s existing Sydney is a high profile, vibrant, sophisticated city with relationships outside of the traditional health and medical renowned success in hosting international events. informatics community will enable MedInfo delegates to network with these different groups and encourage Accessibility - Sydney is Australia’s most accessible city valuable knowledge transfer, collaboration and innovative to both international and national visitors, with over 670 scientific outcomes. international flight arrivals serviced by 41 airlines each week. Accommodating for all budgets, Sydney Airport is HISA’s bid is also supported by an experienced and world- now the world’s leading low-cost long-haul airport, with leading group of local organising committee members. The five airlines now serving the market. committee are energetic, and committed to the vision of the IMIA and HISA and welcome the opportunity to host Once delegates arrive in Sydney, they have only a short MedInfo in Sydney, Australia in 2021. five mile journey to ICC Sydney and the city centre, where the majority of the city’s hotels and accommodation are Strong support from Australian peak professional bodies, located. Sydney has over 36,700 hotel/serviced apartment NSW and Federal Government rooms, of which 8,000 are within a 20 minute walk to As highlighted in the letters of support (Appendix 4), ICC Sydney. HISA has the support of all pertinent professional bodies in Australia, the research community, NSW Government Multicultural - Close to one-third of Sydney’s population and the Federal Health Department. speak a language other than English at home. In fact, Sydney claims the majority share (48%) of overseas arrivals HISA and IMIA will also receive the support of BESydney, for people attending conferences in Australia, of which Sydney’s not-for-profit convention bureau. BESydney is Asian visitors constitute some 40%, primarily drawn from committed to supporting the HISA, IMIA and the local China, Taiwan, Korea and Japan. organising committee to deliver the most successful MedInfo congress yet. BESydney has worked closely with various levels of Government and the International Convention Centre Sydney to negotiate a highly competitive support package of over AUD286,000 (including GST) which includes a maximum venue rental subsidy of up to 80% towards the venue rental of ICC Sydney . 5 PROPOSED DATES FOR MEDINFO 2021 SYDNEY: Saturday, 21 August – Wednesday, 25 August 2021 A range of attractions and touring options - There are An affordable city many activities available in Sydney, from cruising the Accommodation to suit all budgets - In addition to its beautiful Harbour to visiting the famous Opera House 36,000+ rooms, the city also has more than 900 budget or enjoying a swim at one of its renowned beaches.