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October 22, 2012 October 22 2012 BOARD OF EDUCATION CINCINNATI, OHIO PROCEEDINGS SPECIAL MEETING October 22, 2012 Table of Contents Roll Call . 737 Recess into Executive Session . 737 Adjourn from Recess . 737 October 22 737 2012 SPECIAL MEETING The Board of Education of the City School District of the City of Cincinnati, Ohio, met in special session pursuant to notice by the Treasurer in the Board Office at the Cincinnati Public Schools Education Center, 2651 Burnet Avenue, Monday, October 22, 2012 at 6:02 p.m., President Bolton in the chair. ROLL CALL Present: Members Bates, Ingram, Nelms, White, President Bolton (5) Absent: Members Kuhns and Reed (2) Superintendent Ronan was present. RECESS INTO EXECUTIVE SESSION Mrs. Bates moved and Mrs. White seconded the motion that the Board recess into executive session at 6:03 p.m. to consider sale of property at competitive bidding, pending or imminent Court Action in conference with Board Legal Counsel and employment of a public employee or official. Ayes: Members Bates, Ingram, Nelms, White, President Bolton (5) Noes: None President Bolton declared the motion carried. ADJOURN FROM RECESS The Board adjourned from Executive Session at 7:05 p.m. Diana C. Whitt Treasurer/CFO October 22 2012 BOARD OF EDUCATION CINCINNATI, OHIO PROCEEDINGS REGULAR MEETING October 22, 2012 Table of Contents Roll Call . 738 Minutes Approved . 738 Presentations . 738 Board Announcements/Hearing the Public . 738 A Resolution Expressing an Intent to Award Construction Contracts for Bid Package #7; Loose Furnishings and Authorizing the President and the Treasurer to Enter into Said Contracts upon Compliance with All Conditions Precedent Related to New Aiken College and Career High School . 739 A Resolution Acknowledging Ohio School Facilities Commission 4th Notice of Intent to Amend the Segment 1 Project Agreement and Acknowledging the Obligation to Contribute District's Proportional Share of Actual Cost Overruns in Certain Circumstances . 741 A Resolution Acknowledging Ohio School Facilities Commission 3rd Notice of Intent to Amend the Segment 2 Project Agreement and Acknowledging the Obligation to Contribute District's Proportional Share of Actual Cost Overruns in Certain Circumstances . 743 A Resolution Acknowledging Ohio School Facilities Commission 4th Notice of Intent to Amend the Segment 2b Project Agreement and Acknowledging the Obligation to Contribute District's Proportional Share of Actual Cost Overruns in Certain Circumstances . 746 A Resolution Acknowledging Ohio School Facilities Commission 3rd Notice of Intent to Amend the Segment 3 Project Agreement and Acknowledging the Obligation to Contribute District's Proportional Share of Actual Cost Overruns in Certain Circumstances . 748 Finance Committee – Written October 8, 2012 . 749 Student Achievement Committee – October 17 , 2012 . 751 Committee of the Whole – Written October 17, 2012 . 755 Revised Recommendations of the Superintendent of Schools 1. Certificated Personnel . 756 2. Civil Service Personnel . 762 3. Partnership Agreement With The Cincinnati Recreation Commission 4. 2nd Amendment To The Segment 1 Project Agreement With The OSFC/OFCC . 765 5. 3rd Amendment To The Segment 2 Project Agreement With The OSFC/OFCC . 765 6. 2nd Amendment To The Segment 2b Project Agreement With The OSFC/OFCC . 765 7. 2nd Amendment To The Segment 3 Project Agreement With The OSFC/OFCC . 766 October 22 2012 PROCEEDINGS REGULAR MEETING October 22, 2012 Table of Contents (cont.) Report of the Treasurer 1. Five Year Forecast . 766 2. Agreements with Consultants . 766 3. Receipt of Donation from Ned Earley . 766 4. Receipt of Donation from Legal Aid Society of Greater Cincinnati . 767 5. Receipt of Donation from Westwood United Methodist Church . 767 6. Receipt of Donation from The American Bottling Company . 767 7. Receipt of Donation from AbiBow Recycling LLC . 767 8. Receipt of Donation from Southwestern Ohio Instructional Technology Association Inc. (SOITA) . 767 9. Receipt of Donation from Ragtime, Inc. 767 10. Receipt of Donation from Spirit Wear Sales . 767 11. Receipt of Donation from Target . 768 12. Receipt of Donations from Truist Comprehensive Distribution . 768 13. Receipt of Donation from Ronald G. Joseph . 768 14. Receipt of a Grant from Target . 768 15. Receipt of a Grant from The Ohio Department of Education . 768 16. Receipt of a Grant from The Greater Cincinnati Foundation . 768 17. Receipt of a Grant Award from Action for Healthy Kids, Inc. 768 18. Receipt of Grant from Social Innovation Fund . 768 19. Purchase of Microsoft Premier Support Agreement . 768 20. Agreement with Mayerson Academy . 768 21. Agreement with Hamilton County Educational Service Center (HCESC) . 769 22. Agreement with Talbert House . 769 23. Agreement with FamiliesFORWARD . 769 24. Amendment to Agreement with Central Clinic . 769 25. Amendment to Agreement with Imani - Rothenberg Academy . 769 26. Amendment to Agreement with Imani - Frederick Douglass School . 769 27. Amendment to Agreement with Boys & Girls Club . 769 28. Extension of the Agreement With Plug Smart To Secure Energy Rebates . 770 29. Assignment . 770 30. Board Member Service Fund . 770 31. Payment for Legal Services from General Fund General Counsel’s Office . 770 32. Agreements with Consultants . 771 33. Agreement with Wyoming Fine Arts . 772 34. Agreement with Project GRAD . 772 35. Award Of Purchase Order . 772 36. Award Of Change Order . 773 37. Award Of Contract - Hyde Park School . 775 October 22 2012 PROCEEDINGS REGULAR MEETING October 22, 2012 Table of Contents (cont.) 38. Award Of Contract Hyde Park School, Gamble Montessori And Taft Elementary School . 778 39. Award Of Contract - Aiken College And Career High School . 780 For Board Information 40. Agreements with Consultants . 782 41. Agreements with Consultants – late request . 782 42. Agreement with Jobs for Cincinnati Graduates (Cincinnati Youth Collaborative) . 783 Other Business . 784 Assignment . 784 Adjournment . 784 October 22 738 2012 REGULAR MEETING The Board of Education of the City School District of the City of Cincinnati, Ohio, met pursuant to its calendar of meetings in the Rosa E. Blackwell Interactive Learning Center at the Cincinnati Public Schools Education Center, 2651 Burnet Avenue, Monday, October 22, 2012 at 7:05 p.m., President Bolton in the chair. The pledge to the flag was led by John P. Parker students and Kimberly Mack, Principal. ROLL CALL Present: Members Bates, Ingram, Nelms, White, President Bolton (5) Absent: Members Kuhns and Reed (2) Superintendent Ronan was present. MINUTES APPROVED Mrs. Bates moved that the minutes of the following meetings be approved without reading, copies of said minutes having been distributed to members and made available to the public and news media on October 22, 2012. Special Meeting – October 8, 2012 Regular Meeting – October 8, 2012 Passed viva voce. President Bolton declared the motion carried. PRESENTATIONS 1. John P. Parker School Presentation – Kimberly Mack, Principal 2. Five-Year Forecast – Diana Whitt, Treasurer BOARD ANNOUNCEMENTSHEARING THE PUBLIC A moment of silence was observed in memory of Terry Elfers, Chief Operations Officer. Kudos to: 1. Arin Ray, SCPA student, for advancing to the Top 24 on X Factor. 2. Catherine Ingram, Board member, for being honored by the Girl Scouts of Western Southern Ohio for leadership, diversity and exemplifying the spirit of the Girl Scout movement. October 22 739 2012 A RESOLUTION EXPRESSING AN INTENT TO AWARD CONSTRUCTION CONTRACTS FOR BID PACKAGE #7; LOOSE FURNISHINGS AND AUTHORIZING THE PRESIDENT AND THE TREASURER TO ENTER INTO SAID CONTRACTS UPON COMPLIANCE WITH ALL CONDITIONS PRECEDENT RELATED TO NEW AIKEN COLLEGE AND CAREER HIGH SCHOOL WHEREAS, the Board of Education of the Cincinnati Public Schools (hereinafter called the "Board of Education"), County of Hamilton, Ohio, approved a Detailed Estimate of Construction Cost and draft Construction Documents for Bid Package #7; Loose Furnishings (hereinafter called the "Bid Package") related to the New Aiken College and Career High School (hereinafter called the portion of the "Project") and authorized the commencement of the bidding process, including the advertisement for bids, contingent on approval of the Construction Documents by the Ohio School Facilities Commission (hereinafter called the "Commission"), and all pursuant to applicable laws, including but not limited to, Sections 7.12, 9.31, 9.311, 153.12, 153.50, 153.51, 153.52, 153.54 to 153.571, 3313.46, 3318.10 and 5719.042, ORC; WHEREAS, the Board of Education has appointed certain authorized representatives (hereinafter called the "Authorized Representatives") to act on its behalf during the planning, bidding, award and construction phases of the portion of the Project; WHEREAS, Turner/DAG/TYS (hereinafter called the "Construction Manager"), with the assistance of Voorhis, Slone, Welsh & Crossland (hereinafter called the "Architect") and the Board of Education's Authorized Representatives, commenced the bidding process for said Bid Package; WHEREAS, the Construction Manager, with the assistance of the Architect and Authorized Representatives, held a Pre-Bid Conference for prospective bidders wherein prospective bidders were briefed on said Bid Package; WHEREAS, the Treasurer, on behalf of the Board of Education and with the assistance of the Architect, received sealed bids at the time and place established for the receipt of bids for said Bid Package in the Notice to Bidders and opened and read aloud said bids immediately thereafter in
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