October 22, 2012

October 22 2012

BOARD OF EDUCATION

CINCINNATI, OHIO

PROCEEDINGS

SPECIAL MEETING

October 22, 2012

Table of Contents

Roll Call ...... 737

Recess into Executive Session ...... 737

Adjourn from Recess ...... 737

October 22 737 2012

SPECIAL MEETING

The Board of Education of the City School District of the City of Cincinnati, Ohio, met in special session pursuant to notice by the Treasurer in the Board Office at the Cincinnati Public Schools Education Center, 2651 Burnet Avenue, Monday, October 22, 2012 at 6:02 p.m., President Bolton in the chair.

ROLL CALL

Present: Members Bates, Ingram, Nelms, White, President Bolton (5) Absent: Members Kuhns and Reed (2)

Superintendent Ronan was present.

RECESS INTO EXECUTIVE SESSION

Mrs. Bates moved and Mrs. White seconded the motion that the Board recess into executive session at 6:03 p.m. to consider sale of property at competitive bidding, pending or imminent Court Action in conference with Board Legal Counsel and employment of a public employee or official.

Ayes: Members Bates, Ingram, Nelms, White, President Bolton (5) Noes: None

President Bolton declared the motion carried.

ADJOURN FROM RECESS

The Board adjourned from Executive Session at 7:05 p.m.

Diana C. Whitt Treasurer/CFO

October 22 2012

BOARD OF EDUCATION

CINCINNATI, OHIO

PROCEEDINGS

REGULAR MEETING

October 22, 2012

Table of Contents

Roll Call ...... 738 Minutes Approved ...... 738 Presentations ...... 738 Board Announcements/Hearing the Public ...... 738 A Resolution Expressing an Intent to Award Construction Contracts for Bid Package #7; Loose Furnishings and Authorizing the President and the Treasurer to Enter into Said Contracts upon Compliance with All Conditions Precedent Related to New Aiken College and Career High School ...... 739 A Resolution Acknowledging Ohio School Facilities Commission 4th Notice of Intent to Amend the Segment 1 Project Agreement and Acknowledging the Obligation to Contribute District's Proportional Share of Actual Cost Overruns in Certain Circumstances ...... 741 A Resolution Acknowledging Ohio School Facilities Commission 3rd Notice of Intent to Amend the Segment 2 Project Agreement and Acknowledging the Obligation to Contribute District's Proportional Share of Actual Cost Overruns in Certain Circumstances ...... 743 A Resolution Acknowledging Ohio School Facilities Commission 4th Notice of Intent to Amend the Segment 2b Project Agreement and Acknowledging the Obligation to Contribute District's Proportional Share of Actual Cost Overruns in Certain Circumstances ...... 746 A Resolution Acknowledging Ohio School Facilities Commission 3rd Notice of Intent to Amend the Segment 3 Project Agreement and Acknowledging the Obligation to Contribute District's Proportional Share of Actual Cost Overruns in Certain Circumstances ...... 748 Finance Committee – Written October 8, 2012 ...... 749 Student Achievement Committee – October 17 , 2012 ...... 751 Committee of the Whole – Written October 17, 2012 ...... 755 Revised Recommendations of the Superintendent of Schools 1. Certificated Personnel ...... 756 2. Civil Service Personnel ...... 762 3. Partnership Agreement With The Cincinnati Recreation Commission 4. 2nd Amendment To The Segment 1 Project Agreement With The OSFC/OFCC . 765 5. 3rd Amendment To The Segment 2 Project Agreement With The OSFC/OFCC . 765 6. 2nd Amendment To The Segment 2b Project Agreement With The OSFC/OFCC . 765 7. 2nd Amendment To The Segment 3 Project Agreement With The OSFC/OFCC . 766

October 22 2012

PROCEEDINGS

REGULAR MEETING

October 22, 2012

Table of Contents (cont.)

Report of the Treasurer 1. Five Year Forecast ...... 766 2. Agreements with Consultants ...... 766 3. Receipt of Donation from Ned Earley ...... 766 4. Receipt of Donation from Legal Aid Society of Greater Cincinnati . . . . 767 5. Receipt of Donation from Westwood United Methodist Church . . . . 767 6. Receipt of Donation from The American Bottling Company . . . . . 767 7. Receipt of Donation from AbiBow Recycling LLC ...... 767 8. Receipt of Donation from Southwestern Ohio Instructional Technology Association Inc. (SOITA) ...... 767 9. Receipt of Donation from Ragtime, Inc...... 767 10. Receipt of Donation from Spirit Wear Sales ...... 767 11. Receipt of Donation from Target ...... 768 12. Receipt of Donations from Truist Comprehensive Distribution . . . . . 768 13. Receipt of Donation from Ronald G. Joseph ...... 768 14. Receipt of a Grant from Target ...... 768 15. Receipt of a Grant from The Ohio Department of Education . . . . . 768 16. Receipt of a Grant from The Greater Cincinnati Foundation . . . . . 768 17. Receipt of a Grant Award from Action for Healthy Kids, Inc...... 768 18. Receipt of Grant from Social Innovation Fund ...... 768 19. Purchase of Microsoft Premier Support Agreement ...... 768 20. Agreement with Mayerson Academy ...... 768 21. Agreement with Hamilton County Educational Service Center (HCESC) . . 769 22. Agreement with Talbert House ...... 769 23. Agreement with FamiliesFORWARD ...... 769 24. Amendment to Agreement with Central Clinic ...... 769 25. Amendment to Agreement with Imani - Rothenberg Academy . . . . . 769 26. Amendment to Agreement with Imani - Frederick Douglass School . . . 769 27. Amendment to Agreement with Boys & Girls Club ...... 769 28. Extension of the Agreement With Plug Smart To Secure Energy Rebates . . 770 29. Assignment ...... 770 30. Board Member Service Fund ...... 770 31. Payment for Legal Services from General Fund General Counsel’s Office . . 770 32. Agreements with Consultants ...... 771 33. Agreement with Wyoming Fine Arts ...... 772 34. Agreement with Project GRAD ...... 772 35. Award Of Purchase Order ...... 772 36. Award Of Change Order ...... 773 37. Award Of Contract - Hyde Park School ...... 775

October 22 2012

PROCEEDINGS

REGULAR MEETING

October 22, 2012

Table of Contents (cont.)

38. Award Of Contract Hyde Park School, Gamble Montessori And Taft Elementary School ...... 778 39. Award Of Contract - Aiken College And Career High School . . . . . 780 For Board Information 40. Agreements with Consultants ...... 782 41. Agreements with Consultants – late request ...... 782 42. Agreement with Jobs for Cincinnati Graduates (Cincinnati Youth Collaborative) . 783 Other Business ...... 784 Assignment ...... 784 Adjournment ...... 784

October 22 738 2012

REGULAR MEETING

The Board of Education of the City School District of the City of Cincinnati, Ohio, met pursuant to its calendar of meetings in the Rosa E. Blackwell Interactive Learning Center at the Cincinnati Public Schools Education Center, 2651 Burnet Avenue, Monday, October 22, 2012 at 7:05 p.m., President Bolton in the chair. The pledge to the flag was led by John P. Parker students and Kimberly Mack, Principal.

ROLL CALL

Present: Members Bates, Ingram, Nelms, White, President Bolton (5) Absent: Members Kuhns and Reed (2)

Superintendent Ronan was present.

MINUTES APPROVED

Mrs. Bates moved that the minutes of the following meetings be approved without reading, copies of said minutes having been distributed to members and made available to the public and news media on October 22, 2012.

Special Meeting – October 8, 2012 Regular Meeting – October 8, 2012

Passed viva voce.

President Bolton declared the motion carried.

PRESENTATIONS

1. John P. Parker School Presentation – Kimberly Mack, Principal 2. Five-Year Forecast – Diana Whitt, Treasurer

BOARD ANNOUNCEMENTSHEARING THE PUBLIC

A moment of silence was observed in memory of Terry Elfers, Chief Operations Officer.

Kudos to:

1. Arin Ray, SCPA student, for advancing to the Top 24 on X Factor. 2. Catherine Ingram, Board member, for being honored by the Girl Scouts of Western Southern Ohio for leadership, diversity and exemplifying the spirit of the Girl Scout movement.

October 22 739 2012

A RESOLUTION EXPRESSING AN INTENT TO AWARD CONSTRUCTION CONTRACTS FOR BID PACKAGE #7; LOOSE FURNISHINGS AND AUTHORIZING THE PRESIDENT AND THE TREASURER TO ENTER INTO SAID CONTRACTS UPON COMPLIANCE WITH ALL CONDITIONS PRECEDENT RELATED TO NEW AIKEN COLLEGE AND CAREER HIGH SCHOOL

WHEREAS, the Board of Education of the Cincinnati Public Schools (hereinafter called the "Board of Education"), County of Hamilton, Ohio, approved a Detailed Estimate of Construction Cost and draft Construction Documents for Bid Package #7; Loose Furnishings (hereinafter called the "Bid Package") related to the New Aiken College and Career High School (hereinafter called the portion of the "Project") and authorized the commencement of the bidding process, including the advertisement for bids, contingent on approval of the Construction Documents by the Ohio School Facilities Commission (hereinafter called the "Commission"), and all pursuant to applicable laws, including but not limited to, Sections 7.12, 9.31, 9.311, 153.12, 153.50, 153.51, 153.52, 153.54 to 153.571, 3313.46, 3318.10 and 5719.042, ORC;

WHEREAS, the Board of Education has appointed certain authorized representatives (hereinafter called the "Authorized Representatives") to act on its behalf during the planning, bidding, award and construction phases of the portion of the Project;

WHEREAS, Turner/DAG/TYS (hereinafter called the "Construction Manager"), with the assistance of Voorhis, Slone, Welsh & Crossland (hereinafter called the "Architect") and the Board of Education's Authorized Representatives, commenced the bidding process for said Bid Package;

WHEREAS, the Construction Manager, with the assistance of the Architect and Authorized Representatives, held a Pre-Bid Conference for prospective bidders wherein prospective bidders were briefed on said Bid Package;

WHEREAS, the Treasurer, on behalf of the Board of Education and with the assistance of the Architect, received sealed bids at the time and place established for the receipt of bids for said Bid Package in the Notice to Bidders and opened and read aloud said bids immediately thereafter in compliance with paragraphs IB 3.1 and 3.2;

WHEREAS, the Treasurer and Construction Manager, with the assistance of the Architect and Authorized Representatives, have tabulated the bids received and advised the Board of Education and the Commission on the acceptance or rejection of any or all bids, Alternates and budget considerations;

WHEREAS, the Board of Education has complied with all prerequisites of entering into a contracts for said Bid Package, including, if applicable, any procedures for disposing of real property required by Section 3313.41, ORC;

WHEREAS, the Board of Education has complied with all prerequisites of entering into contracts for said Bid Package, including, if applicable, any procedures for disposing of real property required by Section 3313.41, ORC; and

WHEREAS, the Treasurer and Construction Manager, with the assistance of the Architect and Authorized Representatives, have reviewed all bids received for the Bid Package and conducted a responsibility investigation of the apparent low Bidder in compliance with paragraph IB 3.5 and Sections 153.12, 3313.46(A)(6) and 3318.10, ORC, and any other authorizing provisions of law; and

NOW, THEREFORE, BE IT RESOLVED, by the Board of Education that after careful consideration and evaluation of the information before it:

Section 1. Subject to the approval of the Commission, the Board of Education hereby accepts the recommendation of the Authorized Representatives, Construction Manager and Architect to award the Base Bids and any Alternates for said Bid Package for the portion of the Project to the Bidders as provided below as the lowest responsible Bidders in compliance with paragraph IB 3.5 and Sections 3313.46(A)(6) and 3318.10, ORC, and any other authorizing provisions of law, contingent upon compliance with all conditions precedent to contract execution under paragraph IB 7.3:

October 22 740 2012

Bid Package Lowest Responsible Bidder

#7; Loose Furnishings Continental Office Corp. Base Bid $250,456.11 Alternate: None ______Total $250,456.11

Section 2. Subject to the approval of the Commission, the Board of Education hereby authorizes the Construction Manager, on its behalf, to forward Notices of Intent to Award Contract for said portion of the Project in compliance with paragraph IB 3.7, with the appropriate Contract Forms, to the lowest responsible Bidder referenced in Section 1. The Construction Manager shall simultaneously notify the surety and agent of the surety of said lowest responsible Bidder of the intent to award pursuant to Section 9.32, ORC.

Section 3. Subject to the approval of the Commission and Board of Education construction counsel, and upon compliance with all conditions precedent to Contract execution under paragraph IB 7.3, the Board of Education hereby authorizes the President and Treasurer to sign said Contracts.

Section 4. Subject to the approval of the Commission, the Board of Education hereby authorizes the Treasurer to sign the Certificate of Funds, upon execution of said Contracts, and attach to said Contracts a copy thereof, along with a copy of this resolution. The Construction Manager is then directed to forward the executed s to the Commission for approval.

Section5. Subject to the concurrence of the Commission, the Board of Education hereby authorizes the Construction Manager, at a time determined appropriate by the Construction Manager, after the Construction Manager's receipt of said Contracts signed by the Contractor, to forward a Notice to Proceed for said Contracts in compliance with paragraph IB 7.4.

Section 6. Subject to the approval of the Commission, the Board of Education hereby authorizes the Treasurer, at the appropriate time and with the assistance of the Board of Education construction counsel, to prepare, and make available upon request, a Notice of Commencement pursuant to Section 1311.252, ORC, prior to the performance of any work related to said Contracts.

Section 7. This Board of Education hereby finds and determines that all formal actions relative to the adoption of this resolution were taken in an open meeting of this Board of Education; and that all deliberations of this Board of Education and of its committees, if any, which resulted in formal action, were taken in meetings open to the public, in full compliance with applicable legal requirements, including Section 121.22, ORC.

Section 8. This resolution shall be in full force and effect from and immediately after its adoption shall supersede any prior resolution or act of this Board of Education, which may be inconsistent with or duplicative of the provisions of this resolution.

Eve Bolton

October 22 741 2012

President Bolton moved and Mrs. Bates seconded the motion that the Resolution Expressing An Intent To Award Construction Contracts For Bid Package #7; Loose Furnishings And Authorizing The President And The Treasurer To Enter Into Said Contracts Upon Compliance With All Conditions Precedent Related To New Aiken College And Career High School be approved.

Ayes: Members Bates, Ingram, Nelms, White, President Bolton (5) Noes: None

President Bolton declared the motion carried.

4th NOTICE OF INTENT TO AMEND THE SEGMENT 1 PROJECT AGREEMENT A RESOLUTION ACKNOWLEDGING OHIO SCHOOL FACILITIES COMMISSION 4th NOTICE OF INTENT TO AMEND THE SEGMENT 1 PROJECT AGREEMENT AND ACKNOWLEDGING THE OBLIGATION TO CONTRIBUTE DISTRICT'S PROPORTIONAL SHARE OF ACTUAL COST OVERRUNS IN CERTAIN CIRCUMSTANCES

WHEREAS, the Board of Education of the Cincinnati City School District, County of Hamilton Ohio (“Board of Education”) has entered into an agreement (“Project Agreement”) with the Ohio School Facilities Commission (“OSFC”), dated April 18, 2003 & amended November 21, 2006 pursuant to Sections 3318.01 to 3318.20, ORC, for the construction of the project therein referred to and consisting of the classroom facilities listed and described in the OSFC’s Certificate of Conditional Approval;

WHEREAS, the Board of Education has received a 4th Notice of Intent to Amend the Segment 1 Project Agreement from the OSFC, dated October 3, 2012 a copy of which is attached hereto.

NOW, THEREFORE, BE IT RESOLVED, by the Board of Education to the Cincinnati City School District, Hamilton County, State of Ohio.

SECTION 1. That this Board of Education hereby accepts the OSFC’s 4th Notice of Intent to Amend the Segment 1 Project Agreement, dated October 3, 2012 which is as follows:

A. The estimated Master Facilities Plan modification, including fees, is as follows:

 The Project Budget for Segment 1 has been decreased by $1,634,525, the budget remaining is $262,617,614.16.

Project Closeout Modifications

Woodward High: To facilitate project closeout of Segment 1, the remaining site work budget has been moved from Segment 1 to Segment 3b for a decrease to Segment 1 in the amount of ...... ($960,000.00)

New Pleasant Hill Elementary/Middle: To facilitate project closeout of Segment 1, the remaining site work budget has been moved from Segment 1 to Segment 3b for a decrease to Segment 1 in the amount of ...... ($439,525.00)

October 22 742 2012

Roberts Elementary/Middle: To facilitate project closeout of Segment 1, the remaining site work budget has been moved from Segment 1 to Segment 3b for a decrease to Segment 1 in the amount of ...... ($235,000.00)

Additional Commentary:

 The Project Budget for Segment 3b has been increased by $1,634,525.

Project Closeout Modifications

B. The estimated cost decrease of the Master Facilities Plan modification, including fees, is:

State % Local %

23.0000% 77.0000% Interest Total $ State $ Local $ Applied State + Local

Original Budget $ $250,404,265.00 $57,592,981.00 $192,811,284.00 $0.00 $250,404,265.00

NOI 1 Budget $ Change $833,015.44 ($1,211,406.00) ($4,055,578.56) $6,100,000.00 ($5,266,984.56)

NOI 2 Budget $ Change ($9,190,559.28) ($2,113,829.00) ($7,076,730.28) $0.00 ($9,190,559.28)

NOI 3 Budget $ Change $22,205,418.00 $4,003,246.00 $13,402,172.00 $4,800,000.00 $17,405,418.00

This Budget $ Change ($1,634,525.00) ($375,941.00) ($1,258,584.00) $0.00 ($1,634,525.00)

Overall Modified Budget $ $262,617,614.16 $57,895,051.00 $193,822,563.16 $10,900,000.00 $251,717,614.16

October 22 743 2012

SECTION 2. That this Board of Education hereby finds and determines that all formal actions relative to the adoption of this resolution were taken in an open meeting of this Board of Education; and that all deliberations of this Board of Education and of its committees, if any, which resulted in formal action, were taken in meetings open to the public, in full compliance with applicable legal requirements, including Section 121.22, ORC.

SECTION 3. This resolution shall be in full force and effect from and immediately after its adoption.

Vanessa White

Mrs. White moved and Mr. Nelms seconded the motion that the Resolution Acknowledging Ohio School Facilities Commission 4th Notice Of Intent To Amend The Segment 1 Project Agreement And Acknowledging The Obligation To Contribute District's Proportional Share Of Actual Cost Overruns In Certain Circumstances be approved.

Ayes: Members Bates, Ingram, Nelms, White, President Bolton (5) Noes: None

President Bolton declared the motion carried.

3rd NOTICE OF INTENT TO AMEND THE SEGMENT 2 PROJECT AGREEMENT A RESOLUTION ACKNOWLEDGING OHIO SCHOOL FACILITIES COMMISSION 3rd NOTICE OF INTENT TO AMEND THE SEGMENT 2 PROJECT AGREEMENT AND ACKNOWLEDGING THE OBLIGATION TO CONTRIBUTE DISTRICT'S PROPORTIONAL SHARE OF ACTUAL COST OVERRUNS IN CERTAIN CIRCUMSTANCES

WHEREAS, the Board of Education of the Cincinnati City School District, County of Hamilton Ohio ("Board of Education") has entered into an agreement ("Segment 2 Project Agreement") with the Ohio School Facilities Commission ("OSFC"), dated November 4,2004 & amended November 21,2006 and June 10, 2010 pursuant to Sections 3318.01 to 3318.20, ORC for the construction of the project therein referred to and consisting of the classroom facilities listed and described in the OSFC's Certificate of Conditional Approval;

WHEREAS, the Board of Education has received a 3'd Notice of Intent to Amend the Segment 2 Project Agreement from the OSFC dated October 4, 2012 a copy of which is attached hereto; and

WHEREAS, pursuant to a Commission Resolution 00-07, effective March 30, 2000 and Section 3318.083, ORC, the Executive Director will recommend and seek the approval of the Commission and Controlling Board to contribute the state's proportional share of an actual Project cost overrun upon determining, at such time in the future, that the total Project budget is or will be insufficient to enter into contracts, or if the contingency reserve and all interest earnings on project funds should or will become depleted before project completion, and all project costs are not satisfied.

October 22 744 2012

NOW, THEREFORE, BE IT RESOLVED, by the Board of Education to the Cincinnati City School District, Hamilton County, State of Ohio.

SECTION 1. That this Board of Education hereby accepts the OSFC's 3rd Notice of Intent to Amend the Segment 2 Project Agreement, dated October 4, 2012 which is as follows:

A. The recommended change to the approved Master Facilities Plan is as follows:

 The Project Budget for Segment 2 will be increased by $754,625.64, the budget remaining for Segment 2 is $117,044,355.60.

Project General Liability Wrap Up Insurance

Academy of World Languages: Due to the cost of general liability wrap up project insurance, the project budget must be increased to Segment 2 in the amount of ...... $96,585.90

Bond Hill Elementary/Middle: Due to the cost of general liability wrap up project insurance, the project budget must be increased to Segment 2 in the amount of ...... $92,529.29

Carson Elementary/Middle: Due to the cost of general liability wrap up project insurance, the project budget must be increased to Segment 2 in the amount of ...... $94,557.60

Fairview Elementary/Middle: Due to the cost of general liability wrap up project insurance, the project budget must be increased to Segment 2 in the amount of ...... $96,585.90

Mt. Airy Elementary/Middle: Due to the cost of general liability wrap up project insurance, the project budget must be increased to Segment 2 in the amount of ...... $96,585.90

Pleasant Ridge Elementary/Middle: Due to the cost of general liability wrap up project insurance, the project budget must be increased to Segment 2 in the amount of ...... $94,557.60

South Avondale Elementary/Middle: Due to the cost of general liability wrap up project insurance, the project budget must be increased to Segment 2 in the amount of ...... $96,585.90

Kilgour Elementary: Due to the cost of general liability wrap up project insurance, the project budget must be increased for an increase to Segment 2 in the amount of ...... $86,637.55

October 22 745 2012

B. The estimated cost increase of the Master Facilities Plan modification, including fees, is:

State % Local %

23.0000% 77.0000%

Interest Total $ State $ Local $ Applied State + Local

Original Budget $ $243,625,866.00 $56,033,949.00 $187,591,917.00 $0.00 $243,625,866.00

Amendment 1 Budget $ Change ($140,291,804.04) ($32,267,115.00) ($108,024,689.04) $0.00 ($140,291,804.04)

Amendment 2 Budget $ Change $12,955,668.00 $2,979,804.00 $9,975,864.00 $0.00 $12,955,668.00

This Budget $ Change $754,625.64 $173,564.00 $581,061.64 $0.00 $754,625.64

Overall Modified Budget $ $117,044,355.60 $26,920,202.00 $90,124,153.60 $0.00 $117,044,355.60

SECTION 2. That this Board of Education hereby acknowledges its intention to contribute the Board of Education's original proportional share of an actual Project cost overrun pursuant to Section 3318.083, ORC, if it is determined at such time in the future, that the total Project budget is or will be insufficient to enter into contracts, or if the contingency reserve and all interest earnings on Project funds should or will become depleted before Project completion, and all Project costs are not satisfied.

SECTION 3. That this Board of Education hereby finds and determines that all formal actions relative to the adoption of this resolution were taken in an open meeting of this Board of Education; and that all deliberations of this Board of Education and of its committees, if any, which resulted in formal action, were taken in meetings open to the public, in full compliance with applicable legal requirements, including Section 121.22, ORC.

SECTION 4. This resolution shall be in full force and effect from and immediately after its adoption.

A. Chris Nelms

Mr. Nelms moved and Ms. Ingram seconded the motion that the Resolution Acknowledging Ohio School Facilities Commission 3rd Notice Of Intent To Amend The Segment 2 Project Agreement And Acknowledging The Obligation To Contribute District's Proportional Share Of Actual Cost Overruns In Certain Circumstances be approved.

Ayes: Members Bates, Ingram, Nelms, White, President Bolton (5) Noes: None

President Bolton declared the motion carried.

October 22 746 2012

4th NOTICE OF INTENT TO AMEND THE SEGMENT 2b PROJECT AGREEMENT A RESOLUTION ACKNOWLEDGING OHIO SCHOOL FACILITIES COMMISSION 4th NOTICE OF INTENT TO AMEND THE SEGMENT 2b PROJECT AGREEMENT AND ACKNOWLEDGING THE OBLIGATION TO CONTRIBUTE DISTRICT'S PROPORTIONAL SHARE OF ACTUAL COST OVERRUNS IN CERTAIN CIRCUMSTANCES

WHEREAS, the Board of Education of the Cincinnati City School District, County of Hamilton Ohio (“Board of Education”) has entered into an agreement (“Segment 2b Project Agreement”) with the Ohio School Facilities Commission (“OSFC”), dated August 29, 2006 & amended January 27, 2010 pursuant to Sections 3318.01 to 3318.20, ORC, for the construction of the project therein referred to and consisting of the classroom facilities listed and described in the OSFC’s Certificate of Conditional Approval;

WHEREAS, the Board of Education has received a 4th Notice of Intent to Amend the Segment 2b Project Agreement from the OSFC, dated October 9, 2012 a copy of which is attached hereto; and

WHEREAS, pursuant to a Commission Resolution 00-07, effective March 30, 2000 and Section 3318.083, ORC, the Executive Director will recommend and seek the approval of the Commission and Controlling Board to contribute the state’s proportional share of an actual Project cost overrun upon determining, at such time in the future, that the total Project budget is or will be insufficient to enter into contracts, or if the contingency reserve and all interest earnings on project funds should or will become depleted before project completion, and all project costs are not satisfied.

NOW, THEREFORE, BE IT RESOLVED, by the Board of Education to the Cincinnati City School District, Hamilton County, State of Ohio.

SECTION 1. That this Board of Education hereby accepts the OSFC’s 4th Notice of Intent to Amend the Segment 2b Project Agreement, dated October 9, 2012 which is as follows:

A. The recommended change to the approved Master Facilities Plan is as follows:

 The Project Budget for Segment 2b will be increased by $2,053,509; the budget remaining for Segment 2b is $124,179,497.

Scope Modifications

Roselawn Condon Elementary/Middle: Due primarily to the facility needs of students with disabilities, the project scope and budget must be increased for the design and construction work required to renovate this facility to house grades PK thru 8 to adequate design and building code standards for an increase to Segment 2b in the amount of ...... $2,400,628.00

Abate/Demo Modifications

Whittier Elementary/Middle: An allowance to abate and demolish this facility has been deleted from Segment 2b for a decrease to Segment 2b in the amount of ...... ($347,118.74)

October 22 747 2012

B. The estimated cost increase of the Master Facilities Plan modification, including fees, is:

State % Local % 23.0000% 77.0000% Interest Total $ State $ Local $ Applied State + Local

Original Budget $ $122,974,766.00 $28,284,196.00 $94,690,570.00 $0.00 $122,974,766.00

NOI 1 Budget $ Change ($14,606,267.97) ($3,359,442.00) ($11,246,825.97) $0.00 ($14,606,267.97)

NOI 2 Budget $ Change $417,274.50 $95,974.00 $321,300.50 $0.00 $417,274.50

NOI 3 Budget $ Change $13,340,215.00 $3,068,249.00 $10,271,966.00 $0.00 $13,340,215.00

This Budget $ Change $2,053,509.26 $0.00 $0.00 $2,053,509.26 $0.00 Overall Modified Budget $ $124,179,496.79 $28,088,977.00 $94,037,010.53 $2,053,509.26 $122,125,987.53

SECTION 2. That this Board of Education hereby acknowledges its intention to contribute the Board of Education’s original proportional share of an actual Project cost overrun pursuant to Section 3318.083, ORC, if it is determined at such time in the future, that the total Project budget is or will be insufficient to enter into contracts, or if the contingency reserve and all interest earnings on Project funds should or will become depleted before Project completion, and all Project costs are not satisfied.

SECTION 4. This resolution shall be in full force and effect from and immediately after its adoption.

Melanie Bates

Mrs. Bates moved and Mr. Nelms seconded the motion that the Resolution Acknowledging Ohio School Facilities Commission 4th Notice Of Intent To Amend The Segment 2b Project Agreement And Acknowledging The Obligation To Contribute District's Proportional Share Of Actual Cost Overruns In Certain Circumstances be approved.

Ayes: Members Bates, Ingram, Nelms, White, President Bolton (5) Noes: None

President Bolton declared the motion carried.

October 22 748 2012

3rd NOTICE OF INTENT TO AMEND THE SEGMENT 3 PROJECT AGREEMENT A RESOLUTION ACKNOWLEDGING OHIO SCHOOL FACILITIES COMMISSION 3rd NOTICE OF INTENT TO AMEND THE SEGMENT 3 PROJECT AGREEMENT AND ACKNOWLEDGING THE OBLIGATION TO CONTRIBUTE DISTRICT'S PROPORTIONAL SHARE OF ACTUAL COST OVERRUNS IN CERTAIN CIRCUMSTANCES

WHEREAS, the Board of Education of the Cincinnati City School District, County of Hamilton Ohio (“Board of Education”) has entered into an agreement (“Project Agreement”) with the Ohio School Facilities Commission (“OSFC”), dated December 19, 2006 & amended January 27, 2010 pursuant to Sections 3318.01 to 3318.20, ORC, for the construction of the project therein referred to and consisting of the classroom facilities listed and described in the OSFC’s Certificate of Conditional Approval;

WHEREAS, the Board of Education has received a 3rd Notice of Intent to Amend the Segment 3 Project Agreement from the OSFC, dated October 3, 2012 a copy of which is attached hereto.

NOW, THEREFORE, BE IT RESOLVED, by the Board of Education to the Cincinnati City School District, Hamilton County, State of Ohio.

SECTION 1. That this Board of Education hereby accepts the OSFC’s 3rd Notice of Intent to Amend the Segment 3 Project Agreement, dated October 3, 2012 which is as follows:

A. The estimated Master Facilities Plan modification, including fees, is as follows:

 The Project Budget for Segment 3 has been decreased by $657,318, the budget remaining is $187,805,458.

Abate/Demolish Allowance Modifications

Taft Elementary: The allowance to abate ($63,366.39) and demolish ($336,402) this facility has been deleted from Segment 3 for a decrease to Segment 3 in the amount of ...... ($399,768.39)

Taft High School: The allowance to abate ($3,039) and demolish ($254,511) the 1980 QCVC addition of the high school has been deleted from Segment 3 for a decrease to Segment 3 in the amount of ...... ($257,550.00)

Additional Commentary:

 The Project Agreement LFI for Segment 3 has been changed by $0, the Project Agreement LFI budget remaining is $7,112,752.

B. The estimated cost decrease of the Master Facilities Plan modification, including fees, is:

State % Local % 23% 77% Co-shared & Project Agreement LFI Interest Total $ State $ Local $ State + Local Budget Applied

Original Co-shared Budget $ $229,497,831 $52,784,501 $176,713,330 $0 $229,497,831 NOI 1 Modified Co-shared Budget $ Change ($29,016,525) ($6,673,801) ($22,342,724) $0 ($29,016,525)

October 22 749 2012

NOI 2 Modified Co-shared Budget $ Change ($12,018,530) ($2,764,262) ($9,254,268) $0 ($12,018,530) This Modified Co-shared Budget $ Change ($657,318) ($151,183) ($506,135) $0 ($657,318) Total Modified Co-shared Budget $ $187,805,458 $43,195,255 $144,610,203 $0 $187,805,458 Modified Co-shared Budget & Original LFI $197,605,699 $43,195,255 $154,410,444 $0 $197,605,699

Previous Modified LFI Budget $ Change ($2,687,489) $0 ($2,687,489) $0 ($2,687,489) This Modified LFI Budget $ Change $0 $0 $0 $0 $0 Overall Modified Cost-shared & LFI Budget $ $194,918,210 $43,195,255 $151,722,955 $0 $194,918,210

SECTION 3. This resolution shall be in full force and effect from and immediately after its adoption.

Chris Nelms

Mr. Nelms moved and Mrs. Bates seconded the motion that the Resolution Acknowledging Ohio School Facilities Commission 3rd Notice Of Intent To Amend The Segment 3 Project Agreement And Acknowledging The Obligation To Contribute District's Proportional Share Of Actual Cost Overruns In Certain Circumstances be approved.

Ayes: Members Bates, Ingram, Nelms, White, President Bolton (5) Noes: None

President Bolton declared the motion carried.

REPORT OF THE FINANCE COMMITTEE

The Finance Committee met on Monday, October 8, 2012 at 5:00 PM at the Cincinnati Public Schools Education Center in the Board Office Conference Room.

October 22 750 2012

REPORT OF THE FINANCE COMMITTEE (cont.)

Quarterly Transportation Update The update will be rescheduled to the November 5, 2012 meeting due to the unexpected unavailability of Jennifer Wagner, Chief Information Officer. Mrs. Wagner will provide the Committee with an update at the November 5, 2012 Finance Committee meeting on the Transportation Advisory Committee meeting that will take place on Friday, October 12, 2012.

Quarterly Investment Update Treasurer Whitt will provide the Committee an executive summary on the quarterly investments due to the voluminous amount of paper. She will provide the summary on a quarterly basis. She reported that the yields were .54 percent and interest rates were less than 1 percent for three months.

Banking Services Request For Proposal The Treasurer is required per Board Policy to submit Requests for Proposals every five years for providers of financial services for the District's General Fund.

Mrs. Whitt provided the Committee with an analysis of the services that the following banks offer: Fifth Third, Key, Huntington, PNC and US Bank. The analysis revealed US Bank to be the most cost effective of the group. US Bank can provide the District with the services at a lower rate; with a monthly estimate of approximately $7,284.00 in costs and an approximate savings of $5,692.00.

Fifth Third Bank is the District's current provider with an estimated monthly cost of $12,976.00.

ACTION: Treasurer Whitt recommended US Bank as the District's provider of financial services for the General Fund. The Committee agreed and may, at the Board's October 22, 2012 meeting, recommend approval of a depository agreement as the first step in moving towards the transition. ACTION: The Treasurer will do an analysis of the huge transition process to ensure the costs savings are more than transition costs. ACTION: The Assistant Treasurer will research other services that Fifth Third Bank currently provides to the District. ACTION: Mrs. Whitt recommended that the Committee have a conversation about how payroll is disbursed.

Ohio School Boards Association Southwest Region's Treasurers' Clinic Treasurer Whitt attended the Ohio School Boards Association (OSBA)/Ohio Association of School Business Officials (OASBO) Joint 2012 Regional Treasurers' Clinic on September 19, 2012 and attended a workshop titled, "Ohio Teacher Evaluation System, performance-based compensation for teachers, Common Core and reductions in force." The clinic provided information on what treasurers need to know for collective bargaining. Mrs. Whitt provided the Board with a copy of information on the Ohio Teacher Evaluation System that was discussed at the clinic in case board members had any questions and to make them aware of changes that are upcoming.

Star Ohio Investments Treasurer Whitt informed the Committee about the State Treasurer of Ohio, Josh Mandel's bank deposit program to get money generated back into the community to help the economy. The STAR Plus Program is a new, innovative bank deposit program for local public funds managers. The goal of the program is to keep local funds in participating Ohio banks. Participants are required to make a minimum deposit of $500,000 up to a maximum of $10 million from their STAR Ohio.

Mrs. Whitt informed the Committee that the STAR Plus Federally Insured Cash Account is a State-recognized banking facility and that all Ohio revenue goes through STAR Ohio.

ACTION: Mrs. Whitt recommended that the Board invests in the Ohio initiative. ACTION: Mrs. Whitt will provide the Board with a list of schools that are in the program.

October 22 751 2012

REPORT OF THE FINANCE COMMITTEE (cont.)

Life Insurance Renewal The Treasurer provided the Committee with a comparison of life insurance company rates. The District currently offers life insurance through the Standard Life Company. Standard Life's contract will be renewed for another year and a Request for Proposal offered the following year, per Treasurer Whitt.

Ohio School Facilities Commission (OSFC) / Memorandum of Understanding (MOU) Treasurer Whitt informed the Committee that OSFC no longer permits school districts to use Fund 34, Maintenance Funds, to pay salaries and benefits. Mrs. Whitt, per a meeting with the OSFC, advised the Committee that the District will start reducing salaries and benefit costs from Fund 34 beginning July 1, 2014, to be completed by June 30, 2015.

ACTION: The Treasurer and the OSFC will sign the MOU to no longer use Fund 34 to pay salaries and benefits.

The meeting adjourned 6:29 PM.

Finance Committee Staff Liaisons Melanie Bates, Chair Mary A. Ronan, Superintendent, absent Eve Bolton Diana C. Whitt, CFO, Treasurer Catherine D. Ingram

Upon request to the Office of the Board, the District shall make reasonable accommodation for a disabled person to be able to participate in this activity.

Mrs. Bates moved that the Report of the Finance Committee be accepted.

Passed viva voce.

President Bolton declared the motion carried.

REPORT OF THE STUDENT ACHIEVEMENT COMMITTEE

The Student Achievement Committee (SAC) met on Wednesday, September 19, 2012 at 10:00 AM at the Cincinnati Public Schools Education Center in the Board Office Conference Room.

After School Arts Pilot Program – Hughes High School Brian Leshner, Executive Director of the Student Activity Foundation (SAF), provided an overview of the After School Arts Pilot Program at Hughes High School for grades seven and eight.

He reported that the program provides extracurricular arts enrichment for approximately 25 to 30 students on a daily basis. The intent of the Arts Pilot Program at Hughes is to also serve as a model for expanding similar extracurricular arts programming at other high school campuses where SAF is currently involved and will be expanded to other schools if funding becomes available.

October 22 752 2012

REPORT OF THE STUDENT ACHIEVEMENT COMMITTEE (cont.)

The program is not funded through District dollars, but is being funded by private, corporate and foundation donors and is not an "art for credit" program.

Mr. Leshner reported that art will be displayed at the Freedom Center and at the District's Education Center.

Superintendent Ronan inquired about the Board being in agreement with the program and the authorization to continue moving forward with the Arts Pilot Program. The Committee advised that the Board is excited about the program and the Administration can persevere with the initiative.

Mr. Leshner reported that the Arts Pilot Program as an outreach for SAF and the Foundation will no longer just be about athletics, but will branch out into the arts, tennis and martial arts programs. SAF is currently working on changing its name to reflect the new direction of the Foundation, per Mr. Leshner.

ACTION: Mr. Leshner will do a quarterly report on the SAF to the Student Achievement Committee.

STEM Kathleen Wright, Associate Director, University of Cincinnati (UC) College of Education, Criminal Justice and Human Resources, updated the Committee on the Hughes STEM, Southwest Ohio Hub and Innovation Lab Report. The report is submitted to the Ohio Stem Learning Network. The report includes regional hub key outcomes in the areas of: Regional STEM Programs of Value; Partnerships Outreach; STEM Oriented Effective and Best-Practice Sharing and Partnership and Activity Leveraging.

Committee member Bolton expressed concern about viewing Cincinnati State Technical and Community College as a competitor instead of a partner. She also voiced concerns about dual enrollment and the need for equitable costs for all students.

ACTION: The Administration will report to the Committee on how to negotiate with Cincinnati State Technical and Community College.

ACTION: A presentation on how STEM at William Howard Taft Elementary is aligning with Hughes STEM will take place at a Board meeting.

Ms. Wright reported that Dr. Nelson Vincent, Associate Dean, University of Cincinnati, has transitioned to a different position. Holly Johnson, PhD, Director of the School of Education & Associate Professor, will be the contact in place of Dr. Vincent.

Positive School Culture (PSC) Kathleen Ware, President-Mayerson Academy, discussed with the Committee the VIA Character Strength assessment program. VIA is a scientifically-validated strength assessment for adults and youth that helps identify one's strengths.

Ms. Ware reported that the program is being piloted at Carson School, Rothenberg Preparatory Academy, Woodward, and William H. Taft Elementary school. Pleasant Hill Academy has also expressed an interest in the program.

Non-CPS money is used for the development work and teachers participate in the training off of their contract time. Information about the program can be located at: http://www.viacharacter.org/www/en-us/home.aspx

ACTION: A report to the Student Achievement Committee on how PSC is progressing will take place in May 2013, towards the end of the school year.

ACTION: Assistant Superintendent Myles provided the Committee with a discipline report for all schools and will discuss the report at the November 14, 2012 SAC Meeting. He also provided a copy of the PSC Audit Schedule for 2012-2013.

October 22 753 2012

REPORT OF THE STUDENT ACHIEVEMENT COMMITTEE (cont.)

Financial Literacy Curriculum Carolyn Pedapatti, Social Studies Curriculum Manager, updated the Committee on a draft of new Board Policy 2800 – Financial Literacy and College and Career Readiness in Grades Seven and/or Eight in the High School. She provided a background on the curriculum and the need for the policy. .

ACTION: The SAC Committee recommended approval of the Policy to the Policy Committee for their review and recommendation of approval to the Board. The policy will be recommended for approval at the November 5, 2012, pending Policy Committee review.

Mrs. Pedapatti informed the Committee that Terrence Roberts and Carlotta Walls LaNier of Little Rock Nine will be at the Cincinnati Art Museum Center on November 8, 2012. They both were the youngest of the Little Rock Nine, a group of African-American students who, in 1957, were the first black students ever to attend classes at Little Rock Central High School in Little Rock, Arkansas.

Extra-Curricular Form/Reporting Ed Jaspers, Cincinnati Federation of Teachers, contacted the Administration and advised that the Application for Extracurricular Activity Authorization, and Extracurricular Activity Roster Report forms have not been approved and were not being used in school buildings and not being completed appropriately and signed as required.

ACTION: Assistant Superintendent Myles reported that the forms had been approved in the past and will follow-up with Mr. Jaspers.

ACTION: Superintendent Ronan advised Dave Dierker, Director of Athletics, to not make payments until the Application for Extracurricular Activity Authorization form is signed by all appropriate parties listed on the form.

Board Assignments

Student Financing of Materials for Advanced Placement (AP) Classes 9/24/12 Superintendent Ronan advised the Committee that a parent expressed concern in a letter to the Board about the need for the District to purchase Advanced Placement materials for summer reading for a student.

ACTION: Mrs. Ronan informed the Committee that the District does not purchase summer reading books. She will send the Board clarification for reassurance of the issue.

Key Learning Community Innovative Model 10/13/12 ACTION: The Superintendent and Dr. Gabriel Lofton will do a presentation on "Key Learning Community Innovative Model" at a SAC meeting.

ACTION: The Administration will do a presentation on Carpe Diem to the Board.

ACTION: The Administration will do a presentation on Waldorf Education (also known as Steiner Education) to the SAC.

ACTION: A follow-up on the Children's Defense Fund School Proposal will be presented at a SAC meeting.

October 22 754 2012

REPORT OF THE STUDENT ACHIEVEMENT COMMITTEE (cont.)

Third Grade Reading Ohio Achievement Assessments (OAA) Literacy Specialists (Board Assignment 8-13-12) Andrea Faulkner, ELA Curriculum Manager, reported that previous documents from the Ohio Department of Education (released August 24, 2012) stated that those students in third grade for the 2011-2012 school year who did not score above a 390 on the third grade OAA would have to either be retained or promoted to the fourth grade, with the provision that the district “continue to provide intensive intervention services in Grade 4.” This however did not align to the language of the ORC 3313.608.

The new Guidance Documents released October 15, 2012 have added, “Promote students to the fourth grade if the principal and student’s reading teacher agree that the student is prepared academically for grade four, based on another evaluation of reading skills.” The expectation is in alignment with the Ohio Revised Code. The Ohio Board of Education has now set the OAA cut score of 390 for the 2012-2013 school year.

ACTION: The Administration will do a presentation at a Committee of the Whole on how this year's students will be impacted if they do not pass.

General Electric A report will be available at the November SAC meeting.

Other Business The Student Achievement Committee rescheduled its meeting to November 14, 2012, at 10:00 AM in the Board Conference Room.

Student Achievement Committee Staff Liaisons Alexander P. Kuhns, Chair Mary A. Ronan, Superintendent Eve Bolton Laura Mitchell, Deputy Superintendent Eileen Cooper Reed

Upon request to the Office of the Board, the District shall make reasonable accommodation for a disabled person to be able to participate in this activity.

President Bolton moved that the Report of the Student Achievement Committee be accepted.

Passed viva voce.

President Bolton declared the motion carried.

October 22 755 2012

REPORT OF THE COMMITTEE OF THE WHOLE

The Committee of the Whole (COW) met on Wednesday, October 17, 2012, at 11:30 AM at the Cincinnati Public Schools Education Center in Conference Room 1-A.

Grades 7-12 High School Transition Plan Anthony Smith, Assistant Superintendent

Assistant Superintendent Smith informed the Committee about the plan to transition the four remaining 9–12 grade high schools: Aiken College and Career, Robert A. Taft Information Technology, Withrow, and Woodward Career Technical, to 7- 12 grade high schools. The conversion will take place for school year 2013-14.

The 7-12 grades transition will be a better academic model that will be an enhancement to prepare students for rigorous new standards of the State requiring four years of mathematics and the Common Core. The students will also be able to earn high school credits earlier.

A 7-12 grade transition team will be created with central office and various school representatives to strategically plan the change

A copy of the presentation is available in the Board office.

ACTION: Committee member Ingram advised the Administration to provide an update on how the transition will affect the transportation contract.

ACTION: Committee member Ingram advised the Administration to monitor physical education.

ACTION: Committee member Bolton advised the Administration to review the number of multiple repeaters that drop out of school.

Five Year Forecast Diana Whitt, Treasurer

Treasurer Whitt discussed the July 1, 2013 through June 30, 2017 forecast with the Committee. The Forecast includes three years of actual and five years of projected General Fund revenues and expenditures.

She reported that fiscal years 2012 and 2013 are fairly predictable using the current State Bridge formula. Fiscal years 2014 through 2017 could see funding reductions and downward adjustments, based on future State biennium budgets.

The Forecast is due to the State of Ohio by May 31 and October 31 of each fiscal year.

The Forecast can be located on the District's website at: http://www.cps-k12.org/general/Finances/finances.htm

Ohio Casinos The Treasurer updated the Committee on the four casinos that opened or will be opening in Cincinnati, Cleveland, Columbus and Toledo, Ohio in 2012 and 2013.

She advised the Committee that the State's School District Fund actual revenues generated $6,718.000.00 to date. It is projected that revenues will be $36-$40 million dollars through December 2012, when all four of the casinos open.

She has projected $500,000.00 each year in revenues for Cincinnati, upon its opening, in her forecast.

October 22 756 2012

REPORT OF THE COMMITTEE OF THE WHOLE (cont.)

Duke Energy Mrs. Whitt advised the Committee that she received an e-mail from Duke Energy stating that the appeals have been resolved.

The Treasurer emphasized the necessity of the renewal of levy to avoid a possible $57 million deficit in 2014.

Assignment Committee member White advised the Administration to provide an update on the status of BoardDocs.

The meeting adjourned at 1:00 PM.

President Bolton moved that the Report of the Committee of the Whole be accepted.

Passed viva voce.

President Bolton declared the motion carried.

REVISED RECOMMENDATIONS OF SUPERINTENDENT OF SCHOOLS

RECOMMENDATION 1 - CERTIFICATED PERSONNEL

A. RETIREMENT (Indicates that the employee’s application for retirement has been approved by STRS, effective the first day of the month. This recommendation is being made because the employee has completed the term of their employment, or due to disability status, or by mutual agreement. There is no mandatory retirement age for employees.)

The following certificated employees have made application to the Ohio State Teachers Retirement System in accordance with the statutes of the State of Ohio.

Sonja Phillips-Anderson Substitute Teacher Disability July 1

B. RESIGNATION (The effective date is the first working day the employee is no longer providing services to the district. This recommendation is being made because either the employee has completed the term of their employment, or by mutual agreement.)

The following resignations have been received, for reasons as noted.

Shannon L. Alter Teacher – Western Hills Univ. Personal Reasons October 15 Ashley M. Hicks Substitute Teacher Other Employment October 16 Miriam Kaye Speigel Teacher – Evanston Personal Reasons August 1

October 22 757 2012

RECOMMENDATION 1 - CERTIFICATED PERSONNEL (cont.)

C. CHANGE IN STATUS (A movement from one position to another, but not considered a promotion.)

The Superintendent recommends approval of a change in status for the following. Funding is from the General Fund. Effective date is August 1, 2012 except as indicated.

Teacher - Class IV – (Master’s Degree) Jeremy C. Collins $48,994.64 October 22 Class I Sub $102.54 daily Tobi Marie Hopkins 42,937.16 October 5 Class III Sub $115.93 daily Michael R. Winland 44,975.66 October 22 Paraprofessional 14.12 hrly

Teacher - Class III – (Bachelor’s Degree with 150 semester hours) Laura M. Carpenter $39,921.32 August 22 Class III Sub $115.93 daily Jonathan S. Fisher 39,921.32 October 5 Class III Sub 115.93 daily

Teacher - Class II – (Bachelor’s Degree) Whitney G. Klosterman $39,261.86 August 20 Class I Sub $102.54 daily Beth S. Newell 39,261.86 October 15 Paraprofessional 15.00 hrly Lisa Salehpour 39,261.86 August 20 Class I Sub 102.54 daily Katherine L. Sanford 39,261.86 October 22 Paraprofessional 14.50 hrly

Substitute Teacher – Class III – $115.93 per day Thomas R. Lanter October 21 Class I Sub $102.54 daily

D. APPOINTMENT (Marks the beginning of service for newly appointed employees. Personnel actions such as transfers, promotions, changes in status may occur once an individual is appointed.)

The Superintendent recommends approval of the appointment of the following for the 2012-13 school year, subject to the possession of a teaching certificate as required by Section 3319.30 of the Ohio School Code and/or the Policies of the Cincinnati Board of Education. Salary is in accordance with the salary schedule. Funding is from the General Fund. Effective date is October 23, 2012 except as indicated.

Teacher – Class IV (Master’s Degree) Jennifer K. Casey $44,975.66 Patricia G. Conrad $42,937.16

Teacher - Class III – (Bachelor’s Degree with 150 semester hours) Michael V. Brown $39,921.32 Elizabeth J. Lloyd $39,921.32 Traci A. Dickenson 39,921.32 April A. Thompson 39,921.32 Stephanie C. Howard 39,921.32

Teacher - Class II – (Bachelor’s Degree) Erica A. Farro $39,261.86 Ashley N. Storch $39,261.86 Christopher J. O’Brien 39,261.86

October 22 758 2012

RECOMMENDATION 1 - CERTIFICATED PERSONNEL (cont.)

D. APPOINTMENT (cont.)

Substitute Teacher - Class III – $115.93 per day Cherilyn H. Andrews Lauren E. Sidwell Priscilla S. Tamankag Beth D. Dieselberg Katherine M. Snyder Chaundra D. Tyson Antria D. Goss Jazmine M. Stokes Kathryn J. West William O. Menefield

Substitute Teacher – Retiree – $114.29 per day Ralph E. Baumann Marilyn S. Stark

Substitute Teacher - Class I – $102.54 per day Krystal Burnett Justin B. Harris Scott S. Johnson Janet K. Ferguson Michael B. Hodge

E. ADJUSTMENT OF TIME (Provides for an increase or decrease in the percentage of time a certificated employee performs his/her duties.)

The Superintendent recommends an adjustment of time for the following. Funding is from the General Fund. Effective date as indicated.

Teacher - Class III – (Bachelor’s Degree with 150 semester hours) Jessica N. DeWitt To: 1.00 From: .50 October 14

F. ADJUSTMENT OF SALARY (Occurs when an employee presents documentation of additional training or experience credit.)

The Superintendent recommends an adjustment of salary for the following persons based on degree or additional credit as indicated. Salary is in accordance with the salary schedule. Funding is from the General Fund. Effective date as indicated.

Teacher - Class IV – (Master’s Degree) Maria Jose Mira-Galvin To: $59,393.29 From: $39,261.86 October 21

Teacher - Class III – (Bachelor’s Degree with 150 semester hours) Doris M. Lucas To: $55,026.33 From: $41,588.19 October 7

G. ADDITIONAL ASSIGNMENT (Provides for employment of personnel beyond the work day or contractual work period, and administrators beyond assigned work period. Examples: workshops, evening school teaching, club sponsorship, coaching, curriculum writing.)

The Superintendent recommends approval of the following additional assignments. Assignment is subject to the possession of a teaching certificate as required by Section 3319.30 of the Ohio Revised Code and/or Policies of the Cincinnati Board of Education. Salary is in accordance with the salary schedule as indicated. Funding is from the General Fund and (*) denotes other than General Fund.

October 22 759 2012

RECOMMENDATION 1 - CERTIFICATED PERSONNEL (cont.)

G. ADDITIONAL ASSIGNMENT (cont.)

The following are recommended for a stipend of $2,500.00 to be paid in quarterly amounts for the 2012-13 school year.

M.O.R.E. Advisor – (RttT) Ronnie X. Black* Jeffrey K. Johnson* Denise N. Penn* Lorenzo C. Engleman* William A. Johnson* Denise M. White* Rodger Donta D. Horton*

Teacher - $34.11 per hour (extended employment rate) Career/Technical Education Program Development & Support – Taft HS – (Perkins) – 50 hours Michael D. Turner*

Gifted Testing – Hyde Park – (RttT) – 3 hours Sara L. Bidlingmeyer* Nanci D. Butler* Victoria A. Witkowski*

Teacher - $29.88 per hour (in-service rate) Science Curriculum – (GE Grant) – 100 hours Sarah E. Boeres* Elena C. Halbeisen*

Curriculum Writing and Standard Revision – (GE Grant) – 30 hours Connie J. Campbell* Nicoele Christmon*

ESL/FL Integration – (Title III) – 10 hours except as indicated Akiko N. Aloway* Allal Elayyadi* Alison L. Sanson* Hsiao C. Carey* Marjorie G. Henry* Diane O. Thomas* Flor De Maria Ciriaco* Madeleine M. LaJeunesse* Susan E. Underwood* Myrna Cora-Caban* Juilane A. Patterson* Jane K. Weitze* Susan M. Donnett* Lucy A. Salazar-Stricklin*

STEM Professional Development – Taft Elementary – (RttT Innovations Grant) – 30 hours Adela Barguil* Paula Hameen* Katherine L. Martz* Sonya R. Binne* Hope L. Hoekstra* Kellie P. Robinson* Carla J. Burris* Deborah A. Holloway* Lindsey A. Sanders* Lesli A. Bush* Patricia Hutchinson* Alena M. Smith* Angela N. Eheart* Toresa Jenkins* Laura M. Sublett* Jonathan S. Fisher* Karen S. Lewis* Karen Sue Thompson* M. Ellie Giwer*

Teacher - $29.88 per hour (summer rate) Summer Bridge Grade 9 – Western Hills Univ. – 38 hours except as indicated Lezlie R. Christian Thomas C. Hart Kathleen M. Thorman Dawnielle N. Crooks Lindsay N. Lenhof Lori A. Troescher 15 hrs Deon R. Edwards Anthony K. T. Roberts II

October 22 760 2012

RECOMMENDATION 1 - CERTIFICATED PERSONNEL (cont.)

G. ADDITIONAL ASSIGNMENT (cont.)

Teacher - $29.88 per hour (summer rate) (cont.) Summer Bridge – Woodward Career – 20 hours Josephine A. Akujobi Jeffrey L. Ervin Jeremy A. Patterson Anita L. Bailey Jacqueline A. Finnegan Dorinda Tackett Gail Campbell Holly C. Irby

Home Instructor - $27.81 per hour (extended employment rate) Denise C. Bentley 25 hours Richard L. Jackson 25 hours Belinda A. Folsom 12 hours Tracey L. Jones 45 hours Stephanie R. Garrison 50 hours Roxanna M. Melton 40 hours H. Coleman Henderson 131 hours Brandi M. Miller 83 hours Vonita L. Herald 45 hours Marsha A. Piphus 25 hours Patrick B. Heringhaus 10 hours Chaunda N. Riesenberg 45 hours Joan M. Irvin-Smith 9 hours Brock Rudledge 45 hours

The following teachers are recommended to receive supplemental contracts for the school year 2012-13. Payment will be as provided under the Athletic and Co-curricular Activities of Schedules E and F of the Professional Salary Schedule for the amount shown as maximum salary. Salaries that include a 10% longevity increment are indicated by a number sign (#) and @ indicates 50% time. Funding is from the General Fund. The supplemental limited contract shall state that the Board of Education gives notice of non-reemployment for the ensuing school year.

Name School Position Amount Jacqueline R. Anderson Roselawn/Condon Middle School Test Coordinator 934.20 Sharon M. Bachman Hughes Center Sr Hi Class Advisor-12th Grade 700.66 @ Anthony E. Barkley Sands Montessori Elem Choral Director 685.08 # Jacquelyn Berting AWL MS Volleyball Coach 1401.32 Melanie L. Beyersdofer Silverton Elem Student Council Advisor 622.80 Michael B. Brown Hughes Center Middle School Test Coordinator 934.20 Joyce A. Brubaker-Trytten Hughes Center Sr Hi Class Advisor-12th Grade 622.80 @ Emily N. Bruns Ethel M. Taylor Elem Club Advisor (Art) 622.80 John F. Caliguri Walnut Hills Sr Hi Orchestra Director 1712.73# Gail Campbell Woodward Career Sr Hi Class Advisor-12th Grade 700.66 @ Ronnda D. Cargile Hughes Center Sr Hi Class Advisor-11th Grade 1089.90 Ronnda D. Cargile Hughes Center Sr Hi Student Council 1089.90 Susan M. Coakley Taft High School Sr Hi Class Advisor-12th Grade 1401.32 Leighton L. Connor Riverview East Sr Hi Club Advisor (Student Council) 622.80 Kathryn T. Folino Oyler Elementary Test Coordinator 1027.62 # Marquise Freeman AMIS MS Volleyball Coach 1401.32 Andrita J. George Douglass MS Volleyball Coach 1401.32 Audrey J. Gover Silverton Elem Choral Director 685.08 #

October 22 761 2012

RECOMMENDATION 1 - CERTIFICATED PERSONNEL (cont.)

G. ADDITIONAL ASSIGNMENT (cont.)

Name School Position Amount Nicholas B. Harth Hughes Center Sr Hi Club Advisor (M2SE) 622.80 Nancy W. Holtkamp Silverton Elem Club Advisor (Tutoring) 685.08 Tonya Y. Howard Silverton Elem Club Advisor (M2SE) 622.80 Monica M. Hoyles Hays-Porter MS Volleyball Coach 1401.32 Elena P. Ivanova Roselawn/Condon MS Choral Director 1027.62 # John C. Jung Midway MS Producer/Dir Annual Show 622.80 Sharon D. Kelly Silverton Elem Club Advisor (Dance) 685.08 # Richard W. Kerdolff Roselawn/Condon MS Club Advisor (Art Club) 685.08 # Justin A. Leach Oyler High School Test Coordinator 1089.90 Justin A. Leach Oyler Sr Hi Student Council 622.80 Antwan D. Lewis Hughes Center MS Club Advisor (Student Council) 622.80 Antwan D. Lewis Hughes Center Sr Hi Club Advisor (ELL) 622.80 Tara J. Ligon Walnut Hills Sr Hi Club Advisor (Certamen) 685.08 # Tara J. Ligon Walnut Hills Sr Hi Club Advisor (Music) 685.08 # Gregory W. Magness Oyler Sr Hi Class Advisor-10th Grade 778.51 @ Carla L. Mayo Hughes Center Sr Hi Club Advisor (Green) 622.80 Marissa A. Mendez Hughes Center High School Test Coordinator 1089.90 Diana L. Parker Roselawn/Condon MS Head Basketball Coach 2569.07 # Diana L. Parker Roselawn/Condon MS Intramurals Coach 1712.73 # Diana L. Parker Roselawn/Condon MS Volleyball Coach 1541.45 # Amy R. Randolph Oyler Sr Hi Class Advisor-11th Grade 1089.90 Jamie S. Richardson Sands Montessori Elementary Test Coordinator 467.10 @ Jamie Suzanne Riester Winton Hills Middle School Test Coordinator 467.10 @ Darla J. Sears Midway MS Student Council 934.20 Paulette Maria Simpson Sands Montessori Elementary Technology Coordinator 622.80 June C. Smith Sands Montessori Elementary Test Coordinator 467.10 @ Kristina M. Spurgeon Sands Montessori Elementary Test Coordinator 467.10 @ Diane J. Tenaglia Sands Montessori Elementary Test Coordinator 467.10 @ Robby Thompson Rockdale MS Volleyball Coach 1401.32 Kent E. Underwood Silverton Elem Choral Director 685.08 # Caitlin R. Vagedes Hughes Center Sr Hi Club Advisor (Dance) 622.80 Ann G. Ward Midway Middle School Technology Coord 622.80 Zenobia R. Ward Rees E. Price MS Volleyball Coach 700.66 @ Kathryn S. Yunker Sands Montessori Elementary Test Coordinator 467.10 @

October 22 762 2012

RECOMMENDATION 2 - CIVIL SERVICE PERSONNEL

A. DEATH

The Superintendent regrets to report the death of the following.

Terrence J. Elfers Chief Operations Officer October 11

B. RETIREMENT (Indicates that the employee’s application for retirement has been approved by SERS, effective the first day of the month.)

The following employees have made application to the School Employees Retirement System in accordance with the statutes of the State of Ohio.

Leroy Ivory Jr. Level 1 Building Engineer January 1 Jack Land Level 1 Building Engineer January 1

C. RESIGNATION (Results from the employee submitting a separation of service form delineating the reason(s) for leaving the district. The effective date is the first working day the employee is no longer providing services to the district.)

The following resignations have been received to be effective on the dates indicated.

Guillin Kamuf Student Services Asst Other Employment October 23 Christina McCann Paraprofessional Personal Reasons September 15 Michael Winland Paraprofessional Other Employment October 10

D. DISMISSAL (Action necessary to terminate a non-administrative employee.)

The Superintendent recommends that the dismissal of the following employee be confirmed.

Benjamin Price Security Assistant 2 October 23

E. APPOINTMENT The Superintendent recommends the appointment of the following on the dates indicated and at the appropriate rate of pay calculated pursuant to the current salary schedule. These appointments are in compliance with Civil Service Rules and Regulations. Positions involving co-curricular activities were filled in compliance with Section 3313.53 of O.R.C. Funding is from the General Fund, except as otherwise noted by an asterisk (*).

Manager of Accounting, Budget and Reporting Robert Schirhart $92,000.00 Treasurer’s Office November 1

Parent Mentor Coordinator (Unclassified) Marsha Acheson $26.56 hr. Student Services October 23

Paraprofessional (Unclassified) Phillip O’Neal $14.12 hr Western Hills October 23 Amada Wilson $14.12 hr. Parker Woods Mont October 23

October 22 763 2012

RECOMMENDATION 2 - CIVIL SERVICE PERSONNEL (cont.)

E. APPOINTMENT (cont.)

Auxiliary Clerk (Unclassified) Donna Donahue $14.02 hr. Auxiliary Services November 26

Student Services Assistant (Unclassified) Rita Hardigree $12.08 hr. Sayler Park October 23 Kayce Sams-Bose $12.08 hr. Mt. Washington October 23 Latisha Taylor $12.08 hr. Rees E. Price October 23

Substitute Student Services Assistant Elisha Prinzbach $12.08 hr. Various October 23

Special Duty Police Cara Day $31.00 hr. Various October 23

Clerical Substitute 1 Barbara McCoucha $12.02 hr. Various October 23 Deborah Tekulve $12.02 hr. Various October 23 Pinni Terrell $12.02 hr. Various October 23

Substitute Food Service Helper Kelly Gassett $10.22 hr. Various October 23 Lashanda Thompson $10.22 hr. Various October 23

Athletic and Co-curricular Activities Salaries that include a 10% longevity increment are indicated by a number sign (#) and @ at 50%.

Name School Position Amount Morris Chapman Western Hills Sr. Hi Freshman Basketball Coach $2335.52 Brian Herndon Douglass MS Asst Football Coach 2055.26# Dwight Jenkins Douglass MS Head Football Coach 3168.54 Willie Thomas South Avondale MS Asst Football Coach 2055.26# Wendy Weller Hughes MS Volleyball Coach 1401.32

The following person is recommended to perform responsibilities as assigned. Funding is from the General Fund. Daily Name Location Position Days Rate Sara Schottmer Student Affairs Sub Administrator 14 352.30

October 22 764 2012

RECOMMENDATION 2 - CIVIL SERVICE PERSONNEL (cont.)

F. CHANGE IN STATUS (A movement from one position to another, but not considered a promotion.)

The Superintendent recommends approval of a change in status for the following. Funding is from the General Fund, except as otherwise noted by an asterisk (*).

Paraprofessional (Unclassified) From Ashley Hicks $14.50 hr. Sayler Park Sub Teacher $115.93 daily October 16 Michael Brierly $15.00 hr. Rockdale Sub Paraprofessional $15.00 hr. October 23

Food Service Helper (Casual) From Kenya Campbell $13.24 hr. Pleasant Hill Sub Food Serv Helper $10.22 hr. October 23

G. ADDITIONAL ASSIGNMENT (Provides for employment of personnel beyond the work day or contractual work period. Examples: club sponsorship, coaching.)

The Superintendent recommends approval of the following additional assignments. Positions involving co-curricular activities were filled in compliance with Section 3313.53 of O.R.C. Funding is from the General Fund, except as otherwise noted by an asterisk (*).

Athletic and Co-curricular Activities Salaries that include a 10% longevity increment are indicated by a number sign (#) and @ at 50%.

Name School Position Amount Troy Ayers Hays-Porter MS Head Football Coach $2335.52 Karen Barrett Aiken Sr. Hi Club Advisor – Leadership Club 622.80 Gina Bass Aiken Sr. Hi Cheerleader Coach 1401.32 Shanta Brown Dater Montessori Elem Club Advisor – Late School 622.80 Vivian Brunson College Hill Elem Club Advisor – Academy Singers Asst. 622.80 Charles Dukes Roll Hill MS Head Football Coach 3168.54# Luong Duong Riverview East Sr. Hi Club Advisor – Web Master 622.80 Luong Duong Riverview East Sr. Hi Technology Coordinator 1401.32 Luong Duong Riverview East MS Technology Coordinator 622.80 Priscilla Elgersma Sands Montessori Elem Student Council 622.80 Randal Engel Midway MS Club Advisor – Bus Coordinator 685.08# Chik Fung Roselawn MS Club Advisor – Arts & Crafts Club 622.80 Dawnisha Gaston Aiken Sr. Hi Drill Team 1557.02 Patti Haid Dater Montessori Elem Safety Patrol 685.08# Venita James Roselawn MS Club Advisor – Girls Club 311.40@ Debbra Johnson Silverton Elem Testing Coordinator 685.08# Deborah Jones Sands Montessori Elem Club Advisor – Bus Monitor 685.08# Shawn Jones Roselawn MS Head Football Coach 2880.49 Stacey Jones Carson Elem Technology Coordinator 622.80 Nicole Keith Hughes Sr. Hi Club Advisor – National Honor Society 622.80 India Lee Woodward Sr. Hi Academic Coach 1595.93 Jeffrey Mahan Roselawn MS Club Advisor – Friday School 622.80

October 22 765 2012

RECOMMENDATION 2 - CIVIL SERVICE PERSONNEL (cont.)

G. ADDITIONAL ASSIGNMENT (cont.)

Athletic and Co-curricular Activities (cont.) James Martin Hays-Porter MS Asst Football Coach 1868.42 Lauren Martin Sands Montessori Elem Club Advisor – Yearbook Coordinator 622.80 Sharon McPherson Rockdale Elem Technology Coordinator 622.80 Andrew Packard College Hill Elem Club Advisors – Young Authors 622.80 Nicole Sherwood Dater Montessori Elem Club Advisor – Brain Bowl 622.80 Diane Thomas Sands Montessori Elem Club Advisors – Step Club 622.80 Mary Tiffany Dater Montessori Elem Safety Patrol 685.08# Jongi Turney Roll Hill MS Test Coordinator 934.20 Derek Williams Western Hills Sr. Hi Var Basketball Coach – Girls 4144.77#

H. PROMOTION (Indicates that the employee is being recommended for a position with greater compensation and responsibilities.)

The Superintendent recommends approval of a promotion for the following. Funding is from the General Fund, except as otherwise noted by an asterisk (*).

Senior Support Specialist (Classified) From Amber Bronson $17.90 hr. Early Childhood Support Spec $16.55 hr. October 23

RECOMMENDATION 3 – PARTNERSHIP AGREEMENT WITH THE CINCINNATI RECREATION COMMISSION

The Superintendent recommends Board authorization of the President and Treasurer to execute a partnership agreement with the Cincinnati Recreation Commission to establish procedures for cooperation between the institutions.

RECOMMENDATION 4 – 2nd AMENDMENT TO THE SEGMENT 1 PROJECT AGREEMENT WITH THE OSFC/OFCC

The Superintendent recommends Board authorization of the President and Treasurer to execute the 2nd Amendment to the Segment 1 Agreement.

RECOMMENDATION 5 – 3RD AMENDMENT TO THE SEGMENT 2 PROJECT AGREEMENT WITH THE OSFC/OFCC

The Superintendent recommends Board authorization of the President and Treasurer to execute the 3rd Amendment to the Segment 2 Agreement.

RECOMMENDATION 6 – 2ND AMENDMENT TO THE SEGMENT 2B PROJECT AGREEMENT WITH THE OSFC/OFCC

The Superintendent recommends Board authorization of the President and Treasurer to execute the 2nd Amendment to the Segment 2b Agreement.

October 22 766 2012

RECOMMENDATION 7 – 2ND AMENDMENT TO THE SEGMENT 3 PROJECT AGREEMENT WITH THE OSFC/OFCC

The Superintendent recommends Board authorization of the President and Treasurer to execute the 2nd Amendment to the Segment 3 Agreement.

Mary A. Ronan Superintendent of Schools

Mrs. Bates moved and Mrs. White seconded the motion that the Revised Recommendations of the Superintendent of Schools be approved.

Ayes: Members Bates, Ingram, Nelms, White, President Bolton (5) Noes: None

President Bolton declared the motion carried.

REPORT OF THE TREASURER

1. Five Year Forecast – Attachment #1

2. Agreements with Consultants – That the Treasurer be authorized to execute agreements with the following consultants:

Consultant Date(s) Amount Funding Source

a. Transition Planning – To deliver an array of school – based services, focused primarily on supporting the transition of students into Woodward Career and Technical High School.

The Children’s Home of October 23, 2012 – $57,000 Fund 0572, Title I Cincinnati May 29, 2013

3. Receipt of Donation from Ned Earley – That record be made of the receipt of a donation of $100 from Ned Earley to Cincinnati Public Schools. This was deposited into General Fund.

October 22 767 2012

REPORT OF THE TREASURER (cont.)

4. Receipt of Donation from Legal Aid Society of Greater Cincinnati - That record be made of the receipt of a donation from Legal Aid Society of Greater Cincinnati of $1,675.00 to nineteen Cincinnati Public Schools. The donation is a payment to the schools for students enrolled in Medicaid through the Legal Aid Society of Southwest Ohio enrollment facilitation services. These services help children get and keep Medicaid coverage. The schools and amounts are: Academy of Multilingual Immersion Studies - $50.00 Academy of World Languages - $25.00 Carson School - $50.00 Evanston Academy - $50.00 Frederick Douglass School - $25.00 Hartwell School - $175.00 Hays-Porter School - $50.00 Midway School - $50.00 North Avondale Montessori School - $100.00 Oyler School - $250.00 Pleasant Hill Academy - $100.00 Pleasant Ridge Montessori School - $125.00 Rees E. Price Academy - $25.00 Sayler Park School - $100.00 School for Creative and Performing Arts - $100.00 Westwood School - $75.00 Winton Hills Academy - $175.00 Withrow University High School - $125.00 Woodford Paideia Academy - $25.00 This was deposited into Fund 19-Misc.Local.

5. Receipt of Donation from Westwood United Methodist Church - That record be made of the receipt of a donation from Westwood United Methodist Church of $425 to Westwood School. The donation is to be used to purchase miscellaneous supplies for the students and staff at Westwood School. This was deposited into Fund 19-Misc.Local.

6. Receipt of Donation from The American Bottling Company - That record be made of the receipt of a donation from The American Bottling Company of $20.10 to Woodward Career & Technical High School. The donation is to be used to purchase miscellaneous materials and supplies for the students and staff at Woodward Career & Technical High School. This was deposited into Fund 19-Misc.Local.

7. Receipt of Donation from AbiBow Recycling LLC - That record be made of the receipt of a donation from AbiBow Recycling LLC of $16.34 to Woodward Career & Technical High School. The donation is to be used to purchase miscellaneous materials and supplies for the students and staff at Woodward Career & Technical High School. This was deposited into Fund 19-Misc.Local.

8. Receipt of Donation from Southwestern Ohio Instructional Technology Association Inc. (SOITA) - That record be made of the receipt of a donation from Southwestern Ohio Instructional Technology Association Inc. (SOITA) of $50 to Cheviot School. The donation is to be used to purchase miscellaneous materials and supplies for Cheviot School. This was deposited into Fund 19-Misc.Local.

9. Receipt of Donation from Ragtime, Inc. - That record be made of the receipt of a donation from Ragtime, Inc. of $65 to Dater High School. The donation is be used to purchase miscellaneous materials and supplies for the MH students at Dater High School. This was deposited into Fund 19-Misc.Local.

10. Receipt of Donation from Spirit Wear Sales - That record be made of the receipt of a donation from the parents who purchased spirit wear of $270 to Silverton Paideia Academy. The donation is to be used for incentives for the students. This was deposited into Fund 19-Misc. Local.

October 22 768 2012

REPORT OF THE TREASURER (cont.)

11. Receipt of Donation from Target - That record be made of the receipt of a donation from Target Take Charge of Education of $77.60 to Academy of World Languages. The donation is to be used to purchase miscellaneous materials and supplies for the students and staff at Academy of World Languages. This was deposited into Fund 19-Misc.Local.

12. Receipt of Donations from Truist Comprehensive Distribution - That record be made of the receipt of two donations from Truist Comprehensive, one for $62.87 and the other for $61.66 totaling $124.53, from donors contributing to United Way Fall 2011-12 campaign to Early Childhood. The donations are to be used to support the students and staff of Early Childhood. This was deposited into Fund 19-Misc.Local.

13. Receipt of Donation from Ronald G. Joseph - That record be made of the receipt of a donation from Ronald G. Joseph of $1,000 to Withrow University High School. The donation is to be used to purchase meals for the Withrow University High School football team. This was deposited into Fund 19-Misc.Local.

14. Receipt of a Grant from Target - That record be made of the receipt of a School Library Makeover Reading Grant from Target of $15,000 to Ethel M. Taylor Academy. The grant is to be used to improve K-3 students’ grade-level reading, with a goal to encourage future learning success in their subsequent grades. The grant will also be used to encourage parent participation, to encourage additional outside and after-school reading. This was deposited into Fund 19-Misc.Local.

15. Receipt of a Grant from The Ohio Department of Education - That record be made of the receipt of a grant from The Ohio Department of Education of $59,019 to the Department of Student Services. The grant award to the Department of Student Services is to pay the salary of two psychology interns. The interns will work with students with disabilities, students suspected of having disabilities, and students experiencing difficulty in learning or behavior. This was deposited into Fund 499-Misc.State.

16. Receipt of a Grant from The Greater Cincinnati Foundation - That record be made of the receipt of a grant from The Greater Cincinnati Foundation – College Readiness Fund of $50,000 to the District. The grant supports the implementation of the Naviance Succeed database system in Cincinnati Public Schools. This was deposited into Fund 19-Misc.Local.

17. Receipt of a Grant Award from Action for Healthy Kids, Inc. - That record be made of the receipt of a grant award from Action for Healthy Kids, Inc. of $28,500 to the Department of Food Services. Schools participating will be reimbursed for the extra expense involved in expanding the Universal Breakfast Program to include Breakfast in the Classroom or Grab and Go Breakfast. Extra paper goods, garbage bags and sanitizing supplies will be needed. This was deposited into Fund 19-Misc.Local.

18. Receipt of Grant from Social Innovation Fund - That record be made of the receipt of a grant from Social Innovation Fund of $8,132 to Early Childhood. The receipt is an allocation increase for the Social Innovation Fund. The Social Innovation Fund combines public and private resources to grow promising community-based solutions that have evidence of results in any of the three priority areas: economic opportunity, healthy futures, and youth development. This was deposited into Fund 19-Misc.Local.

19. Purchase of Microsoft Premier Support Agreement – That the Treasurer be authorized to approve the purchase of a support agreement with Microsoft to provide technical support for our Microsoft suite of products. This agreement is for the period of October 23, 2012 through October 22, 2013 at a cost not to exceed $47,380. Funding is from the General Fund, Information & Technology Budget.

20. Agreement with Mayerson Academy – That the Treasurer be authorized to enter into an agreement with Mayerson Academy for contracted services of six full-time and one part-time experienced Elementary School Improvement Coaches. The service will be provided onsite in the schools and classrooms within the District supported framework of the professional learning communities. The School Improvement Coaches will assist teachers with the implementation of the District Literacy Program, math/science and reading/social studies specialists, All School Improvement Plan (ASIP) Process and other School Improvement programs/models. The agreement is for the period of November 1, 2012 through June 30, 2013 at a cost not to exceed $327,771. Funding of $162,711 is from Fund 0572, Title I, ESEA and funding of $165,000 is from Fund 0536 Title I, School Improvement.

October 22 769 2012

REPORT OF THE TREASURER (cont.)

21. Agreement with Hamilton County Educational Service Center (HCESC) - That the Treasurer be authorized to enter into an agreement with Hamilton County Educational Service Center for the purpose of providing ten full-time equivalent consultants to serve as School Improvement Coaches at the elementary level schools. The School Improvement Coaches will work with school leaders and classroom teachers to help create high performing schools as defined by the No Child Left Behind Act of 2001 (NCLB), using the District supported framework of the professional learning communities. The School Improvement Coaches will assist teachers and building/District leaders with the implementation and monitoring of the Elementary Initiative plan using a variety of structures, tools, and processes developed by the Ohio Department of Education, CPS, and HCESC to help schools increase the academic achievement of all students. The agreement is for the period of November 1, 2012 through June 30, 2013 at a cost not to exceed $784,750. Funding of $558,030.16 is from Fund 0536, Title I, School Improvement and funding of $226,719.84 is from Fund 0572, Title I, ESEA.

22. Agreement with Talbert House – That the Treasurer be authorized to execute an agreement with Talbert House to provide social and mental health services and expanded learning opportunities at A2S/A2E, Title I Delinquent Institutions and Title I Neglected Institutions. The contract will be effective from October 23, 2012 through June 30, 2013 at a cost not to exceed $ $127,995.86. Funding of $ 50,000 is from Fund 0463 – Alternative Education Challenge Grant, $ 15,599.17 from Fund 0572 – Title I Delinquent, $7,799.58 is from Fund 0572 – Title I Neglected, and $54,597.11 is from Title I, Carryover Fund.

23. Agreement with FamiliesFORWARD – That the Treasurer be authorized to execute an agreement with FamiliesFORWARD to provide social and mental health services and expanded learning opportunities at A2E/A2S, Title I Delinquent Institutions and Title I Neglected Institutions. The contract will be effective from October 23, 2012 through June 30, 2013 at a cost not to exceed $60,233.34. Funding of $27,396.13 is from Fund 0463 – Alternative Education Challenge Grant, $6,567.44 is from Fund 0572 – Title I Delinquent, $ 3,283.73 is from Fund 0572 Title I Neglected from the Ohio Department of Education, and $22,986.04 is from Title I, Carryover Fund.

24. Amendment to Agreement with Central Clinic - That the Treasurer be authorized to amend an agreement with Central Clinic (proceedings September 10, 2012, page 6) for an additional $10,000 to provide administrative support to the 21st Century afterschool program at Roberts Academy to support afterschool program staff and activities. The agreement period is July 1, 2012 to June 30, 2013 for a total cost not to exceed $137,500. Funding is from Fund 0599 – Misc. Fed.

25. Amendment to Agreement with Imani - That the Treasurer be authorized to amend an agreement with Imani (proceedings September 10, 2012, page 6) for an additional $10,000 to provide administrative support to the 21st Century afterschool program at Rothenberg Academy to support afterschool program staff and activities.. The agreement period is July 1, 2012 to June 30, 2013. The total cost now is not to exceed $137,500. Funding of $137,500.00 is from Fund 0599 – Misc. Fed.

26. Amendment to Agreement with Imani - That the Treasurer be authorized to amend an agreement with Imani (proceedings September 10, 2012, page 6) for an additional $10,000 to provide administrative support to the 21st Century afterschool program at Frederick Douglass School to support afterschool program staff and activities. The agreement period is July 1, 2012 to June 30, 2013 at a total cost now not to exceed $137,500. Funding is from Fund 0599 – Misc. Fed.

27. Amendment to Agreement with Boys & Girls Club - That the Treasurer be authorized to amend an agreement with Boys & Girls Club of Greater Cincinnati (proceedings September 10, 2012, page 5) for an additional $10,000 to provide administrative support to the 21st Century afterschool program at William H. Taft School to support afterschool program staff and activities. The agreement period is July 1, 2012 to June 30, 2013. The total cost now is not to exceed $137,500.00. Funding of $137,500.00 is from Fund 0599 – Misc. Fed.

October 22 770 2012

REPORT OF THE TREASURER (cont.)

28. Extension of the Agreement With Plug Smart To Secure Energy Rebates - The administration recommends Board authorization to extend the agreement with Plug Smart for submission of rebate applications for FMP and energy projects. The administration proposes the agreement term be extended to June 30, 2013 at a fee not to exceed 35% of the rebates awarded.

29. Assignment – That the following be assigned to attend the meeting indicated. Expenses are to be paid from the Board Member Service Fund. The balance in the Board Member Service Fund before the following assignment is $ 15,270.30

Catherine D. Ingram Ohio's Annual Statewide Education Conference 2012 Columbus, OH – November 1-2, 2012

30. Board Member Service Fund – That, as provided in Section 3315.15 O.R.C., the following expenses of a Board Member on assignment by the Board to be paid from the Board Member Service Fund. The balance in the Board Member Service Fund before payment of the following expense is $15,270.30.

Catherine D. Ingram $36.08 OSBA Southwest Region Fall Conference Lebanon, OH – October 11, 2012 Assigned January 9, 2012

Eve Bolton $85.00 Ohio School Boards Association (OSBA) Ohio Teacher Evaluation System and Common Core Regional Workshop Columbus, OH – October 9, 2012 Assigned September 24, 2012

Alexander P. Kuhns $1,453.25 CUBE 45th Annual Conference Atlanta, GA – October 4-6, 2012 Assigned September 10, 2012

A Chris Nelms $1,188.32 CUBE 45th Annual Conference Atlanta, GA – October 4-6, 2012 Assigned September 10, 2012

31. Payment for Legal Services from General Fund General Counsel’s Office – That the following invoices be approved for payment:

a. Frost Brown Todd – Professional services provided for Convention Center dispute and $7,260.05 personnel litigation for the months of August and September 2012.

b. John J. Murphy – Professional services provided for cancellation charge of arbitration $ 500.00 August 2012.

October 22 771 2012

REPORT OF THE TREASURER (cont.)

LATE REQUEST

32. Agreements with Consultants – The Treasurer has executed agreements with the following consultants/organizations:

Consultant Date(s) Amount Funding Source

a. Read 180 Technologist in Residence - To provide tech and program support to Read 180 implementers.

Primax October 9, 2012 – $32,100 Fund 0516, IDEA-B April 29, 2013

b. Campus IT Consultant – To provide students and staff with technology integration, laptop integration, website management, inventory of technology equipment and supplies at Withrow High School.

Kenneth Burress September 11, 2012 – $42,000 – Fund 0019, Western & June 28, 2013 Contract amount Southern Grant

Total cost including SERS not to exceed $47,880.

c. Prevention Specialist – To work with students and conduct conflict resolution sessions and de-escalate and diffuse conflicts to decrease referrals to A2E/A2S at South Avondale.

Thomas J. Moxley August 20, 2012 – $40,000 – Fund 0537, SIG May 30, 2013 Contract amount.

Total cost including SERS not to exceed $45,600.

d. Parent Community Coordinator – To work with students, parents, community partners and staff within the school to increase parent and community involvement at Western Hills University High School.

Rachel Lockett- Stallings September 11, 2012 – $30,000 – Fund 0572, Title I June 28, 2013 Contract amount.

Total cost including SERS not to exceed $34,200.

e. Parent Coordinator – To focus on improving chronically tardy and excessively absent students’ daily attendance, and to build relationships with parents to increase parental involvement at South Avondale.

Ingrid Sandidge August 20, 2012 – $40,000 – Fund 0537, SIG May 30, 2013 Contract amount.

Total cost including SERS not to exceed $45,600.

October 22 772 2012

REPORT OF THE TREASURER (cont.)

32. Agreements with Consultants (cont.)

Consultant Date(s) Amount Funding Source

f. Peer Mediation Specialist – To train and coach staff and students with mediation process and anger management at Western Hills University High School.

Nikela S. Owens September 11, 2012 – $40,000 – Fund, 0572, Title I June 28, 2013 Contract amount.

Total cost including SERS not to exceed $45,600.

33. Agreement with Wyoming Fine Arts - That the Treasurer be authorized to enter into an agreement with Wyoming Fine Arts to provide a 21st Century Community Learning Center grant-funded afterschool program at Hartwell to support afterschool program staff and activities. The agreement period is July 1, 2012 to June 30, 2013, at a cost not to exceed $127,000. Funding is from Fund 19 – Misc. Local.

34. Agreement with Project GRAD - That the Treasurer be authorized to enter into an agreement with Project GRAD to hire and employee one full-time College Readiness Coordinator to work on the goal of significantly improving college access services at Western Hills University High School. The agreement period is from October 1, 2012 through June 30, 2013 at a cost not to exceed $25,500. Funding is from Fund 0572, Title I.

AWARD OF PURCHASE ORDER

35. The Superintendent recommends approval be given for the following purchase order, charged to the appropriate fund:

RACE TO THE TOP/TITLE 1/GE GRANT

Computers a. Apple Computer, Inc. Curriculum $ 376,274.27

Explanation – 370 ea. laptop computers for the Capstone Project for student use to create multimedia representations of their learning. The Capstone Project supports implementation of the Common Core Standards and 21st Century skills through interdisciplinary, project and problem-based learning.

GE GRANT

Technology Supplies/Equipment b. PC Mall Gov, Inc. Curriculum $ 98,412.60

Explanation – 370 ea. rolling backpacks, 8 GB flash drives, Laptop locks, tripods and Sony cameras for the Capstone Project for student use to create multimedia representations of their learning.

October 22 773 2012

REPORT OF THE TREASURER (cont.)

35. Award Of Purchase Order (cont.)

TITLE 1/GE GRANT

Workbooks c. Houghton Mifflin Co. Curriculum $ 120,523.00

Explanation – Journeys 2012 Reading Adventures Workbooks for student use.

GENERAL FUND

Energy Rebate Reimbursement d. Juice Technologies, LLC dba Plug Smart Facilities $ 70,000.00

Explanation – Fees due for researching and processing of rebate adjustments from Duke Energy for various schools for the period November 2, 2012 to June 30, 2013. Per the agreement approved by the Board in the Treasurers Report of July 11, 2011 and later revised, Plug Smart is to receive 35% of rebates they earn. Total not to exceed $70,000.00.

AWARD OF CHANGE ORDERS

36. The Superintendent recommends approval be given to the following change orders, charged to the appropriate fund:

CLASSROOM FACILITIES/BUILDING FUND

a. Sayler Park School Revised Contract Amount Pac-Van, Inc. PO# 559500 CO# 28 Add $ 42,216.00 $ 1,498,955.00

Explanation – The original bid documents did not include an adequate technology/security system for the Sayler Park Swing Space. CPS personnel worked with the Electrical/Technology contractor to design, specify and install a functional, upgraded system. The cost of the additional equipment and installation is included in the project budget.

b. Rothenberg Preparatory Academy Revised Contract Amount Performance PO# 586893 CO# 55 Add $ 34,326.00 $ 10,202,991.00 Construction

October 22 774 2012

REPORT OF THE TREASURER (cont.)

36. Award Of Change Order (cont.)

Explanation – Due to an existing footing protruding into the proposed elevator pit, the design was altered by raising the pit above the slab on grade and eliminating the need for underpinning. This created a need for a platform to access the elevator entrance. This bulletin added a steel platform at the elevator entrance. Added costs were also associated with the demolition of existing shaft walls that were not suitable for the current equipment and replaced with masonry walls.

c. Rothenberg Preparatory Academy Revised Contract Amount Performance PO# 586893 CO# 65 Add $ 106,000.00 $ 10,336,573.00 Construction

Explanation – Upon demolition of the existing structure, uncontrolled fill was discovered. The depth of this fill ranges from 5 to 10 feet deep. Two options were explored to correct the problem. An option, recommended by the testing agency, to remove 1.5 ft. of uncontrolled fill and replace it with compacted gravel and geofabric, was chosen. This solution benefits the schedule and maintains more consistent structural properties. The project budget will cover these expenses.

d. Aiken College and Career High School Revised Contract Amt to Line 23 Axis Interior Systems, PO# 549822 CO# 1 Add $ 132,661.00 $ 256,215.00 Inc.

Explanation – The quantity of Floor Tile bid for this school under the Bulk Purchasing Program was estimated since the design requirements were not finalized. This change order reflects a cost adjustment based on established bulk purchase program unit pricing due to a change in the final requirements for Floor Tile.

e. Aiken College and Career High School Revised Contract Amt to Line 24 F D Lawrence Electric PO# 544735 CO# 1 Add $ 105,334.00 $ 175,965.00

Explanation – The quantity of Light Fixtures bid for this school under the Bulk Purchasing Program was estimated since the design requirements were not finalized. This change order reflects a cost adjustment based on established bulk purchase program unit pricing due to a change in the final requirements for Light Fixtures.

f. Silverton Paideia Academy Revised Contract Amt to Line 34 Mannington PO# 545990 CO# 1 Deduct $ (38,064.00) $ 13,749.00 Commercial

Explanation – The quantity of Carpet bid for this school under the Bulk Purchasing Program was estimated since the design requirements were not finalized. This change order reflects a deduct cost adjustment based on established bulk purchase program unit pricing due to a change in the final requirements for Carpet.

October 22 775 2012

REPORT OF THE TREASURER (cont.)

36. Award Of Change Order (cont.)

g. Walnut Hills High School Revised Contract Amt to Line 33 Structured Cabling PO# 549813 CO# 1 Add $ 57,168.00 $ 75,844.00 Systems

Explanation – The quantity of Card Access Systems bid for this school under the Bulk Purchasing Program was estimated since the design requirements were not finalized. This change order reflects a cost adjustment based on established bulk purchase program unit pricing due to a change in the final requirements for Card Access Systems.

h. Woodford Paideia Academy Revised Contract Amt to Line 17 Nor-Com, Inc. PO# 573655 CO# 2 Add $ 27,331.00 $ 279,331.00

Explanation – The quantity of Audio Visual equipment bid for this school under the Bulk Purchasing Program was estimated since the design requirements were not finalized. This change order reflects a cost adjustment based on established bulk purchase program unit pricing due to a change in the final requirements for Audio Visual equipment.

HB 264

i. Facilities Revised Contract Amount GBBN Architects, PO# 573562 CO# 6 Add $ 417,300.00 $ 2,480,781.00 Inc.

Explanation – Increase the amount of the purchase order approved June 11, 2012 for architectural and engineering services for energy projects to include projects financed from unexpended funds from HB 264 Phase 1 and 2a.

j. Facilities Revised Contract Amount Turner PO# 573403 CO# 1 Add $ 296,862.00 $ 2,015,576.00 Construction, Co.

Explanation – Increase the amount of the purchase order approved June 11, 2012 for construction management services for energy projects to include projects financed from unexpended funds from HB 264 Phase 1 and 2a.

AWARD OF CONTRACT

37. On October 3, 2012 bids for Building Packages for Energy Conservation Projects at Hyde Park School were opened and read by the Purchasing Department. The following Legal Notice was published and is submitted as a matter of record.

NOTICE TO BIDDERS

Bids will be received by the Board of Education of the Cincinnati City School District of the City of Cincinnati, Ohio, (the “School District Board”), at the Purchasing Office of the Board of Education, Third Floor, Education Center, 2651 Burnet Avenue, Cincinnati, Ohio 45219 for the following Project:

October 22 776 2012

REPORT OF THE TREASURER (cont.)

37. Award Of Contract (cont.)

Hyde Park Elementary Energy Conservation Building Packages

BP #3a – General Trades BP#3b - Plumbing BP#3c – HVAC Piping BP#3d – HVAC Sheet Metal BP#3e - Electrical BP#3f – Technology / Security

Board of Education of the Cincinnati Public School District Cincinnati, Ohio – Hamilton County

In accordance with the Drawings and Specifications prepared by:

GBBN Architects 332 East Eighth St Cincinnati, OH 45202 Attn: Paul Shirley Email: [email protected]

The Construction Manager for the Project is: Turner/DAG/Browne 2315 Iowa Ave. Cincinnati, OH 45206 Phone: 513/363-0875 Fax: 513/363-0880

Any Proposed Equal for a Standard shall be submitted to the Architect no later than ten (10) days prior to the bid opening. If no Addendum is issued accepting the Proposed Equal, the Proposed Equal shall be considered rejected. All questions need to be sent to Architect and copy the Construction Manager.

Sealed bids will be received for Building Package:

Bid Package #3a – General Trades $1,174,018.00 Bid Package #3b – Plumbing $ 40,956.00 Bid Package #3c – HVAC Piping $1,192,055.00 Bid Package #3d – HVAC Sheet Metal $ 496,945.00 Bid Package #3e – Electrical $ 594,930.00 Bid Package #3f – Technology / Security $ 700,000.00

DEADLINE: Wednesday, October 03, 2012 at 12:00 p.m., when they will be opened and read aloud.

A pre-bid meeting will be held on Friday, September 21, 2012 at 9:00 a.m. at the following location:

October 22 777 2012

REPORT OF THE TREASURER (cont.)

37. Award Of Contract (cont.)

Jobsite Location: Hyde Park Elementary School 3401 Edwards Road Cincinnati, OH 45208

Contract Documents may be obtained by down loading the drawings at the TKN Project website for the CPS COP Energy Conservation Projects at the following: Address: http://cps.turnercdocsohio.com/default.aspx User Name: fms\HydeParkBidders Password: CPS2012

Or documents can be ordered at the cost of the bidder at Phipps Reprographics, located at 6920 Plainfield Road, Cincinnati, OH 45236, Phone 513/ 793-1030, Fax 513/793-1107 on or after September 13, 2012.

DOMESTIC STEEL USE REQUIREMENTS AS SPECIFIED IN SECTION 153.011 OF THE REVISED CODE APPLY TO THIS PROJECT. COPIES OF SECTION 153.011 OF THE REVISED CODE CAN BE OBTAINED FROM ANY OF THE OFFICES OF THE DEPARTMENT OF ADMINISTRATIVE SERVICES.

The Contract Documents may be reviewed for bidding purposes without charge during business hours at the following locations:

Turner/DAG/Browne, 2315 Iowa Ave. 2nd Floor, Cincinnati, OH 45206 CPS Purchasing Dept, 2651 Burnet Ave, Cincinnati, OH 45219 FW Dodge; ACI; Greater Cincinnati and Northern Kentucky African American Chamber of Commerce; Cincinnati Minority Business Development Center; Construction Market Data in Cincinnati; Builder’s Exchange – (Cincinnati, Cleveland, Louisville); NAACP, 4439 Reading Road, Cincinnati, OH 45229

Bidders are required to submit along with their Bid Form a Bid Guaranty meeting the requirements described in Article 6 of the Instructions to Bidders.

Publication Dates: September 13, 2012

The legal notice for the contract is posted on the District’s website, www.cps-k12.org.

By order of the Board of Education

Mary A. Ronan Diana Whitt Superintendent of Schools Treasurer/CFO

Bid Tabulation and Awards – see attachment #2

October 22 778 2012

REPORT OF THE TREASURER (cont.)

Award Of Contract (cont.)

38. On October 5, 2012 bids for Heat Pumps for Energy Conservation Projects at Hyde Park School, Gamble Montessori and Taft Elementary School were opened and read by the Purchasing Department. The following Legal Notice was published and is submitted as a matter of record.

NOTICE TO BIDDERS

Hyde Park Elementary/Gamble Montessori/Taft Elementary Owner Furnished Equipment Package

BP #1a –Heat Pumps Water Source Water to Water

Board of Education of the Cincinnati Public School District Cincinnati, Ohio – Hamilton County

In accordance with the Drawings and Specifications prepared by:

GBBN Architects 332 East Eighth St Cincinnati, OH 45202 Attn: Paul Shirley Email: [email protected]

The Construction Manager for the Project is:

Turner/DAG/Browne 2315 Iowa Ave. Cincinnati, OH 45206 Phone: 513/363-0875 Fax: 513/363-0880

October 22 779 2012

REPORT OF THE TREASURER (cont.)

38. Award Of Contract (cont.)

Sealed bids will be received for Building Package:

Bid Package #1a – Water Source Heat Pumps $520,000.00

Until Friday, October 05, 2012 12:00 p.m., when they will be opened and read.

A pre-bid meeting will be held on Friday, September 21, 2012 at 2:00 p.m. at the following location: Location: Turner - Iowa St Office (CPS) 2315 Iowa St Cincinnati, OH 45206

Or documents can be ordered at the cost of the bidder at Phipps Reprographics, located at 6920 Plainfield Road, Cincinnati, OH 45236, Phone 513/793-1030, Fax 513/793-1107 on or after September 13, 2012.

The Contract Documents may be reviewed for bidding purposes without charge during business hours at the following locations:

Bidders are required to submit along with their Bid Form a Bid Guaranty meeting the requirements described in Article 6 of the Instructions to Bidders.

Publication Dates: September 13, 2012

The legal notice for the contract is posted on the District’s website, www.cps-k12.org.

By order of the Board of Education

Mary A. Ronan Diana Whitt Superintendent of Schools Treasurer/CFO

Bid Tabulation and Award – see attachment #3

October 22 780 2012

REPORT OF THE TREASURER (cont.)

39. On October 9, 2012 bids for Loose Furnishings for Aiken College and Career High School were opened and read by the Purchasing Department. The following Legal Notice was published and is submitted as a matter of record.

State of Ohio Ohio School Facilities Commission

NOTICE TO BIDDERS

Aiken High School Phase I – Furniture Package

BP#7 Loose Furnishings

Board of Education of the Cincinnati Public School District Cincinnati, Ohio – Hamilton County

in accordance with the Drawings and Specifications prepared by:

Voorhis, Slone, Welsh & Crossland 414 Reading Road Mason, OH 45040 Phone: 513/398-4931 Fax: 513/398-4210 Attn: Chris Dumford Email: [email protected]

The Construction Manager for the Project is: Turner/DAG 2315 Iowa Ave. Cincinnati, OH 45206 Phone: 513/363-0875 Fax: 513/363-0880

October 22 781 2012

REPORT OF THE TREASURER (cont.)

39. Award Of Contract (cont.)

Sealed bids will be received for: Phase I Furniture Package

Bid Package #7 Loose Furnishings $ 700,000.00

Until Tuesday October 9, 2012 at 12:00 p.m., when they will be opened and read.

A pre-bid meeting will be held on Thursday, September 13, 2012 at 3:00 p.m. at the following location:

Meeting Location: CPS Facilities Large Conference Room 2315 Iowa Street Cincinnati, Ohio 45206

Contract Documents may be obtained by placing a non-refundable deposit in the amount of $30.00 per set payable to Key Blue Print, 411 Elliott Street Cincinnati, Ohio 45215, Phone 513.821.2111 plus shipping and handling or website www.keycompanies.com. The documents will be ready on or after September 7, 2012.

The Contract Documents may be reviewed for bidding purposes without charge during business hours at the following locations:

Turner/DAG, 2315 Iowa Ave. 2nd Floor, Cincinnati, OH 45206 CPS Purchasing Dept, 2651 Burnet Ave, Cincinnati, OH 45219 FW Dodge; ACI; Greater Cincinnati and Northern Kentucky African American Chamber of Commerce; Cincinnati Minority Business Development Center; Construction Market Data in Cincinnati; Builder’s Exchange – (Cincinnati, Cleveland, Louisville); NAACP, 4439 Reading Road, Cincinnati, OH 45229

Bidders are required to submit along with their Bid Form a Bid Guaranty meeting the requirements described in Article 6 of the Instructions to Bidders.

The legal notice for the contract is posted on the District’s website, www.cps-k12.org.

Publication Dates: September 6, 2012

By order of the Board of Education

Mary A. Roman Diana C. Whitt Superintendent of Schools Treasurer/CFO

Bid Tabulation and Award – see attachment #4

October 22 782 2012

REPORT OF THE TREASURER (cont.)

FOR BOARD INFORMATION

40. Agreements with Consultants – The Treasurer has executed agreements with the following consultants/organizations:

Consultant Date(s) Amount Funding Source

a. Cincinnati Playhouse In The Park (CPIP) Enrichment Day Creative Dramatics – Enrichment Day Creative Dramatics workshops for Kindergarten through second grade at Kilgour School.

CPIP 4 Sessions occurring $5,500 Fund 19, Kilgour October 1, 2012 – April 30, Incentives 2013

b. Title III Hamilton County Consortium – To assist in ELL functions and serve as consultants for the District..

Hamilton County Educational October 15, 2012 – $5,000 Fund 0551, Title III, LEP Service Center June 30, 2013

c. Curriculum Development – To provide onsite facilitation, coaching and consultation in curriculum development in the area of language arts and reading at Children’s Home of Cincinnati.

Hamilton County Educational March 1, 2013 – $4,800 Fund 0590, Title II-A Service Center May 31, 2013

d. Follow-Up Collaborative Team Meeting Session – To provide professional development to the staff of Purcell Marian on cultivating collaborative learning focused teams.

Future Now Consulting, LLC November 6, 2012 –May 7, $3,500 Fund 0572, Title I 2013 - 4 sessions

e. Legal Intern – To assist the Office of General Counsel with legal matters.

Megan NcNiel Wallace October 9, 2012 – $10,000 General Fund, Legal June 30, 2013 Counsel

LATE REQUEST

41. Agreements with Consultants – The Treasurer has executed agreements with the following consultants/organizations:

Consultant Date(s) Amount Funding Source

a. Extended Time Tutor – To work with seventh and eighth graders to improve academic scores and grades at Western Hills University High School.

James Hill August 20, 2012 – $10,000 Fund 0572, Title I June 28, 2013 Contract amount

Total cost including SERS not to exceed $11,400.

October 22 783 2012

REPORT OF THE TREASURER (cont.)

41. Agreements with Consultants (cont.)

Consultant Date(s) Amount Funding Source

b. Diversionary Court/Attendance Services – To provide assistance with attendance issues at Rothenberg Preparatory Academy.

Hamilton County Educational August 22, 2012 – $9,600 Fund 0537, SIG Service Center May 30, 2013

c. Technology Support – To support Western Hills University High School’s website, download books on Nooks, I pads and other technology duties.

Timothy McDonald August 20, 2012 – $6,000 – Fund 0572, Title I June 28, 2013 Contract amount

Total cost including SERS not to exceed $6,840.

42. Agreement with Jobs for Cincinnati Graduates (Cincinnati Youth Collaborative) – That the Treasurer be authorized into an agreement with Jobs for Cincinnati Graduates (Cincinnati Youth Collaborative) to provide forty five (45) high school seniors with college access planning, to support afterschool program staff and activities. The agreement period is from August 22, 2012 through May 30, 2013 at a cost not to exceed $15,000. Funding is from the General Fund, Woodward Career Technical Center.

Diana C. Whitt Treasurer/CFO

Mrs. Bates moved and Mrs. White seconded the motion that the Report of the Treasurer be approved.

Ayes: Members Bates, Ingram, , Nelms, White, President Bolton (5) Noes: None

President Bolton declared the motion carried.

October 22 784 2012

OTHER BUSINESS

1. Board Meeting – The Board needs to meet before the next scheduled meeting on November 5, 2012. The meeting will be scheduled on November 1, 2012 at 4:30 p.m.

2. Hyde Park Bids – Mr. Ellington recommends all the contractors that were the low bidders for the Hyde Park Project. All of the bidders are within the Board’s Economic Inclusion Policy.

3. OSBA Legislative Platform/CPS Certified 2012 – All of the Board members should have received the proposed changes and Mrs. White is the CPS delegate for OSBA.

4. Quebec Heights Property – Mr. Burson reported that the demolition is complete and the ball fields are owned by Cincinnati Recreation Commission.

5. Internal Auditor's Search Update – Treasurer Whitt distributed via email the Internal Audit Charter, Internal Audit Job description and Treasurer’s Whitt recommendations for changes on the job description. The Audit Committee will review the job description and Treasurer Whitt will bring their recommendations back to the Board for review. After Board approval of the job description the position will be posted.

6. OSBA BoardDocs Update - Jennifer Wagner, CIO, informed the Board that an implementation team has been assembled and will be led by Mrs. Davis. A demonstration will be presented at the December 5, 2012 COW meeting. A project plan will be submitted to the Board for review after the team meetings and demonstration.

7. Demographic Information for Parent and Student Surveys – President Bolton stated a memo was distributed to Board members regarding the Demographic Information for Parent and Student Surveys.

ASSIGNMENTS

1. Administration/Legal Counsel –Reach out to the Quebec Heights Community to hear their suggestions for the use of the Quebec Heights property.

2. Administration – Schedule presentations to the Board from the four High Schools that are in transition to become seventh through twelfth grade schools.

3. Treasurer – Provide the Board with the cost out of the CFT contract.

4. Board Members – Review the Internal Auditor’s job description and notify Treasurer Whitt before the November 7, 2012 Audit Committee of any recommendations for changes/additions.

ADJOURNMENT

The Board adjourned at 9:24 p.m.

Diana C. Whitt Treasurer/CFO