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RFP Attachment D Detailed Scope of Work Project Management

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RFP Attachment D Detailed Scope of Work Project Management RFP Attachment D Detailed Scope of Work Project Management Oversight for the Tide Light Rail Transit Extension to Virginia Beach Town Center Source: HRT Website 2015 DRPT PMO Tide LRT Extension to Virginia Beach Town Center Page 1 of 120 Table of Contents SECTION I. OVERVIEW ................................................................................................................................... 4 Introduction .............................................................................................................................................. 4 Background ............................................................................................................................................... 4 Objective ................................................................................................................................................... 5 SECTION II. REQUIREMENTS ......................................................................................................................... 8 Contract Management and Administration .............................................................................................. 8 General Requirements .............................................................................................................................. 8 Reports ...................................................................................................................................................... 9 Consultant Personnel and Expertise ....................................................................................................... 10 SECTION III. TASKS AND PROJECT ELEMENTS ............................................................................................. 17 Project Management Plan Review .......................................................................................................... 17 Management Capacity and Capability Review ....................................................................................... 17 Safety and Security Management Plan Review ...................................................................................... 17 Recurring Oversight and Related Reports............................................................................................... 17 Capital Cost Estimate Review.................................................................................................................. 18 Project Schedule Review ......................................................................................................................... 18 Americans with Disabilities Act ............................................................................................................... 18 Rail Vehicle Technical Reviews................................................................................................................ 18 Risk and Contingency Review ................................................................................................................. 19 Readiness to Procure a Design-Build Contractor .................................................................................... 19 Readiness for Revenue Operations ......................................................................................................... 20 SECTION IV. OPTIONAL TASKS/PROJECT ELEMENTS ................................................................................... 21 Technical Assistance and Special Tasks................................................................................................... 21 Real Estate Acquisition and Management Plan Review ......................................................................... 21 Quality Assurance/Quality Control Review ............................................................................................. 21 Value Engineering Review ....................................................................................................................... 21 Buy America Review ............................................................................................................................... 22 Lessons Learned ...................................................................................................................................... 22 SECTION V. MISCELLANEOUS ...................................................................................................................... 23 DRPT PMO Tide LRT Extension to Virginia Beach Town Center Page 2 of 120 Small, Women, and Minority Owned Business Participation ................................................................. 23 Invoicing and Payment ............................................................................................................................ 23 Appendix A - Project Management Plan Review ........................................................................................ 24 Appendix B - Management Capacity and Capability Review ...................................................................... 29 Appendix C - Safety and Security Management Plan Review ..................................................................... 32 Appendix D - Recurring Oversight and Related Reports ............................................................................. 52 Appendix E - Capital Cost Estimate Review ................................................................................................ 58 Appendix F - Project Schedule Review ........................................................................................................ 62 Appendix G - Americans with Disabilities Act Review ................................................................................ 65 Appendix H1 - Rail Vehicle Technical Review (if add-on to other Transit Agency’s Vehicle Order) ........... 66 Appendix H2 - Rail Vehicle Technical Review (if independent Vehicle Order solely by HRT) ..................... 69 Appendix I - Risk and Contingency Review ................................................................................................. 73 Appendix J - Readiness to Procure a Design-Build Contractor ................................................................... 77 Appendix K - Readiness for Revenue Operations ....................................................................................... 81 Appendix L - Technical Assistance and Special Tasks .................................................................................. 94 Appendix M - Real Estate Acquisition and Management Plan Review ....................................................... 95 Appendix N - Quality Assurance/Quality Control Review ......................................................................... 100 Appendix O - Value Engineering Review ................................................................................................... 104 Appendix P - Buy America Compliance Review ........................................................................................ 107 Appendix Q - Lessons Learned .................................................................................................................. 116 Appendix R - Small, Women, and Minority Owned Business Information ............................................... 118 This area intentionally left blank DRPT PMO Tide LRT Extension to Virginia Beach Town Center Page 3 of 120 SECTION I. OVERVIEW Introduction The Virginia Department of Rail and Public Transportation (DRPT) has determined the need for Consultant support services to provide Project Management Oversight (PMO) for the Tide Light Rail Transit Extension to Virginia Beach Town Center (Project). The Project includes an approximate three mile extension of existing light rail transit service from Norfolk to Virginia Beach Town Center. The Project scope includes design, construction, and testing activities for track work and associated new stations, as well as procurement of light rail vehicles. The City of Virginia Beach (City) and Hampton Roads Transit (HRT) are jointly responsible for developing and implementing the Project under the terms of a Memorandum of Understanding (MOU). The City is the responsible party for final design and construction and HRT is the responsible party for procurement of the light rail vehicles. The City will be the direct recipient of DRPT funds for the Project except for those funds specifically allocated to, and disbursed to, HRT for: The procurement of the Project’s light rail vehicles, HRT’s safety and security review and activities, Pre-revenue testing and other startup costs The term “Grantee” in this solicitation and subsequent contract shall refer to the City for overall project management, real estate acquisition, design and construction; and shall refer to HRT for procurement of the light rail vehicles, and pre-revenue operations and testing. DRPT is the state agency responsible for conducting oversight of public transportation agencies in the Commonwealth of Virginia (Commonwealth) who receive capital and operating assistance funding from the Commonwealth. It is anticipated that the Federal Transit Administration (FTA) will not have a project management oversight role because the Project is being advanced without the use of Federal funds. DRPT’s oversight of the Project is being modeled after the FTA PMO program. DRPT also has State Safety Oversight responsibilities in accordance with requirements, policies, rules and procedures established by the FTA. DRPT authority originates from 49 C.F.R. pt. 659 (Rail
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