Supplier's Manual Annex for Gdl Location
Total Page:16
File Type:pdf, Size:1020Kb
SUPPLIER’S MANUAL ANNEX FOR GDL LOCATION CHAPTER 1. PURPOSE 2. CONTENT 3. COMMUNICATION BY EDI 3.1 E-MAIL requirements 3.2 EDI Transactions 3.3 Trade Partner Data 3.4 Web EDI 3.5 Delivery Addresses 3.6 EDI Contacts 4. SHIPMENTS 4.1 Direct Shipments 4.1.1 Custom Brokers 4.2 Shipments through a Logistic Consolidate Center (HUB) 4.2.1 Shipping Process 4.3 Shipments through a Third Party Local Warehouse (VMI) 4.3.1 Testing Process 4.3.2 Pull-in Procedure 4.3.3 Stock Management 4.3.4 Reception, Storage & Inventory Procedure 4.3.5 Documentation 4.3.6 Actual Third Party Local Warehouses 4.3.7 Payment 4.4 Premium Shipments 4.4.1 Incoterms 5. INVOICING 5.1 Example Invoice 5.2 Invoice Payments 6. LABELING 6.1 2D PDF417 Label 6.2 2D PDF417 Label Contact 7. PACKING LIST 8. TRADE AGREEMENT & AALA – SUPPLIER REPORTING CONTENT REQUIREMENT 8.1 NAFTA Certificate of Origin 8.2 American Automotive Labeling Act (AALA) 8.3 Country of Origin 8.4 Request for product specific data 9. MATERIAL RETURN 9.1 Over shipments 9.2 Quality Issues 10. SUPPLIER PERFORMANCE RATING 10.1 User & Password 10.2 Performance Monitor at Supply On 10.3 Months with no results © Continental GDL 2014 Effective as of: Version: 2.0 Page 2 of 32 July 1st, 2014 10.4 Individual Performance report values 10.5 Delivery Performance 10.6 Service criterion value 10.7 Enter action plan 10.8 Instructions to interpret our evaluation homepage © Continental GDL 2014 Effective as of: Version: 2.0 Page 3 of 32 July 1st, 2014 Please refer to our Supplier Global Manual http://www.conti-online.com The content of this Annex applies only to our Location GDL. 1 Purpose Our business performance is based on the logistical reliability, which is determined by how we co-operate with our suppliers. This manual is made to improve and ensure this process. It describes the main issues of co-operation in our Guadalajara Location and it is intended to support our suppliers by offering summarized, binding information. 2 Content This manual covers the following key elements of our logistics operations: The communication standard EDI, cancellations, shipments (incl. packaging and return of material), additional costs, image ranking, third party local warehouse, sourcing committee and finally the contact persons at Continental Automotive Guadalajara Facility la Tijera and Facility Periferico. 3 Communications by EDI (Electronic Data Interchange) NOTE: THIS CHAPTER IS NOT EXCLUSIVE FOR EDI SUPPLIERS, IT IS MANDATORY FOR ALL SUPPLIERS 3.1 E-MAIL Requirements While setting up either of the connections (EDI/ WEB EDI) you would be asked for an email address in which you will be receiving our requirements each week through our system. The email address that you would see when receiving our requirements is: [email protected] However, it is important that you remember not to reply to this email address regardless the issue. Confirmations or questions regarding the requirements received in your email address must be attended with your MRP controller. If you do not know the name of your controller, you can see it in the upper right corner of the release. The releases will be send in a PDF format, if you do not have acrobat please log on to http://www.adobe.com and download an application free of charge. © Continental GDL 2014 Effective as of: Version: 2.0 Page 4 of 32 July 1st, 2014 3.2 EDI Transactions There are at least 3 transactions considered obligatory for our suppliers (summary): ID Transaction Purpose Receive Send by Frequency by supplier supplier 830 Planning Firm and/or forecast X Weekly DELFOR Schedule by part number for up to 52 weeks. Weekly buckets. Forecast subject to changes, firm information committed to purchase by Continental as scheduled. 856 Advanced Provides detail X As DESADV Ship Notice information about applicable contents of an specific shipment 997 Functional Details the success X X For each CONTROL Acknowledg of the transaction ement communication between the EDI translators Optional Transaction: 862 Delivery Provides Daily X* Daily DELJIT Just in Time demand to be delivered by local WH next day. *862 DELJI will be sent to the Local Warehouse who will receive in behalf of supplier. Continental Automotive Guadalajara Mexico, S.A. de C.V. representative will contact each supplier to let them know all the specific requirements and their dead line. However if a supplier is ready and Continental Automotive Guadalajara Mexico, S.A. de C.V. has not contacted them, it is the suppliers responsibility to contact and ask for a test. Delivery schedules or forecast information are deemed to be accepted and approved by the Supplier unless a written objection is received by the Customer within 2 (two) working days after receipt by the Supplier. © Continental GDL 2014 Effective as of: Version: 2.0 Page 5 of 32 July 1st, 2014 3.3 Continental Automotive Guadalajara Mexico, S.A. de C.V. Trade partner Data: VAN: GEIS (General Electric Information Services) Translation Software: ACTIS Operation System: Linux Account ID: SATGDL Network ID: Qualifier: ZZ ANSI X12 Standards: Version 4010 EDIFACT Standards: Version 97A Third Party Local Warehouse If goods are being shipped to a 3rd party local warehouse / consignee warehouse there will be an ASN transmission. A new ASN will be generated when goods are sent from consignee warehouse to Continental Automotive Guadalajara Mexico, SA de CV 3.4 WEB EDI Web EDI is the alternative for those Suppliers incapable to handle traditional EDI. This solution has many features that would make it very attractive to the supplier which include: information download capabilities, increased operational efficiencies, etc.; while traditional EDI users can continue using existing systems. Continental Automotive Guadalajara Mexico, SA de CV believes Suppliers will find this Web EDI system to be very helpful to their organization as it increases suppliers visibility to key information. Technical Requirements for the Web EDI are: Internet Browser Internet access This service to access your information by Internet, allows you to have all the advantages of the traditional EDI (VAN) with the maximum level of reliability, using Internet security standards. The advantages of using the WEB BASED EDI are a reality to a lot of business that share a great amount of business documents. Less time in the commercial cycle order / delivery of Continental and the suppliers. Time optimization in deliveries and reception of merchandise. © Continental GDL 2014 Effective as of: Version: 2.0 Page 6 of 32 July 1st, 2014 Total security and confidentiality sending Reinforce your modernization process, inevitable to compete in the future More efficient response to clients and suppliers. 3.5 Delivery Addresses All Materials must be shipped according to the Plant (DOCK CODE for EDI / Delivery Data Customer for WEB EDI) specified in our transmission: TIJ will represent the address: Camino a la Tijera No. 3 Km. 3.5 Tlajomulco de Zuñiga C.P. 45640, Jalisco, Mexico PER will represent the address: Periferico Sur No. 7999D Tlaquepaque C.P. 45601, Jalisco, Mexico 3.6 EDI Contacts EDI Business Contact Periferico Katerina Ulacia Telephone: +52-33-32-831100-7112 mailto: [email protected] EDI Business Contact Tijera Eva Quintero Telephone: +52 1-33-1057-7373 mailto: [email protected] EDI Technical Contact Aldo García Moreno Phone (52) 33 3818 2000 Ext. 7511 +52(33) 30407511 mailto: [email protected] SPECIAL MANUALS WITH FURTHER TECHNICAL AND DETAILED INFORMATION ABOUT EDI, EDI TRANSACTIONS AND WEB-EDI ARE AVAILABLE AT CONTINENTAL AUTOMOTIVE GUADALAJARA MEXICO, SA DE CV WITH EDI BUSINESS CONTACT PERSON. © Continental GDL 2014 Effective as of: Version: 2.0 Page 7 of 32 July 1st, 2014 4 SHIPMENTS Depending in the Delivery Condition of each Supplier, there should be three different ways to ship the goods: Direct Shipments Shipments through a Logistics center (HUB) Shipments through a Third Party Local Warehouse Delivery Conditions are linked to the Incoterms showed on Chapter 6.5 NOTES: Any material that shows apparent damage will be pushed back to the supplier according to the negotiated incoterm. All shipments with delivery at the border must comply with the AES (Automated Export System) from the Customs and Border Protection Bureau and the Federal Trade Department, the exporter of the merchandise must fill out an Automated Shipper Export declaration via the AES web site (census.gov) and along with the merchandise send the automated response from AES, which is a code assigned to the transaction. In case that this mandatory requirement is not fulfill, the supplier will be responsible for any additional cost that this brings as consequence. 4.1 Direct Shipments Ship to Address: For “Tijera” Facility: Continental Automotive Guadalajara Mexico S.A. de C.V. c/o Customer Broker (according to the carrier used) Camino a la Tijera #3 Municipio Tlajomulco de Zúñiga, Jalisco 45640 México Or For “Periferico” Facility: Continental Automotive Guadalajara Mexico S.A. de C.V. c/o Customer Broker (according to the carrier used) Periferico Sur #7999 Santa María Tequepexpan, Tlaquepaque Jalisco 45090 México © Continental GDL 2014 Effective as of: Version: 2.0 Page 8 of 32 July 1st, 2014 Sold to Address: Continental Automotive Guadalajara Mexico S.A. de C.V. Camino a la Tijera #3 k.m. 3.5 Carretera Guadalajara-Morelia Municipio Tlajomulco de Zúñiga, Jalisco 45640 Mexico R.F.C. SVD000317AH4 A list of Customer Brokers could be finding in Chapter 6.1.1 To avoid any problems concerning shipment, customs clearance and payment some documents are necessary to be sent with the shipment. One box of the complete shipment should keep the documents, this box has to be marked clearly (e.g.