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Tender No.:Kaa/Es/Mld/1019/E

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Tender No.:Kaa/Es/Mld/1019/E TENDER FOR THE SUPPLY, INSTALLATION AND COMMISSIONING OF STANDBY GENERATOR AND OTHER ASSOCIATED WORKS FOR MALINDI AIRPORT. TENDER NO.:KAA/ES/MLD/1019/E APRIL, 2016 GENERAL MANAGER (P & ES) MANAGING DIRECTOR KENYA AIRPORTS AUTHORITY KENYA AIRPORTS AUTHORITY P. O. BOX 19001 00501 P. O. BOX 19001 00501 NAIROBI NAIROBI Table of Contents SECTION I - INVITATION TO TENDER ..................................................................................... 3 SECTION II - INSTRUCTIONS TO TENDERERS ....................................................................... 5 APPENDIX TO INSTRUCTIONS TO TENDERERS ........................................................................ 19 Evaluation Criteria ................................................................................................................................ 22 SECTION III: - GENERAL CONDITIONS OF CONTRACT ............................................................... 25 SPECIAL IV - SPECIAL CONDITIONS OF CONTRACT .......................................................... 31 SECTION V - SCHEDULE OF REQUIREMENTS ................................................................................ 33 SECTION VI – SCHEDULE OF PRICES ............................................................................................... 34 SCHEDULE 2 – MAINTENANCE MATERIALS AND COST ......................................................... 36 SECTION VII – TECHNICAL SPECIFICATIONS ................................................................................ 37 Technical specifications table ............................................................................................................... 42 SECTION VIII – STANDARD FORMS ................................................................................................. 52 7.1 FORM OF TENDER ................................................................................................................ 53 7.2 CONFIDENTIAL BUSINESS QUESTIONNAIRE FORM .................................................... 54 7.3 TENDER SECURITY FORM .................................................................................................. 55 7.4 CONTRACT FORM................................................................................................................. 56 7.5 PERFORMANCE SECURITY FORM .................................................................................... 57 7.6 MANUFACTURER’S AUTHORIZATION FORM ................................................................ 58 7.7 LETTER OF NOTIFICATION OF AWARD .......................................................................... 59 7.8 LITIGATION HISTORY ......................................................................................................... 60 7.9 SELF-DECLARATION FORM ............................................................................................... 61 ANTI-CORRUPTION DECLARATION ......................................................................................... 61 ANTI-FRAUDULENT PRACTICE DECLARATION ................................................................... 61 NON - DEBARMENT DECLARATION ........................................................................................ 61 7.10 CERTIFICATE OF BIDDER’S VISIT TO SITE ..................................................................... 62 RISK, SAFETY AND HEALTH REQUIREMENTS .............................................................................. 63 Page 2 of 68 SECTION I - INVITATION TO TENDER DATE: April, 2016 TENDER REF NO. KAA/ES/MLD/1019/E TENDER NAME: SUPPLY, INSTALLATION AND COMMISSIONING OF STANDBY GENERATORS FOR MALINDI AIRPORT Kenya Airports Authority invites sealed tenders from eligible candidates for supply, installation and commissioning of standby generators at Malindi Airport as per tender specifications. The scope of works includes supply, installation and commissioning of standby generators and its associated automatic change over switches, fuel storage, reticulation, spare parts, training and maintenance. Interested eligible firms may obtain further information and inspect the tender documents at the Kenya Airports Authority Headquarters at JKIA Nairobi, 2nd floor, Office of the GM (Procurement & Logistics) or Procurement Office at Mombasa International Airport or Procurement office at Malindi international Airport or any Procurement office of other Airports within the republic of Kenya during office working hours i.e. from 8.00 am to 5.00 pm local time, Monday to Friday except lunch time between 1.00 pm and 2.00 pm and on public holidays. Tender documents detailing the requirements may be obtained from Kenya Airports Authority Headquarters at JKIA Nairobi or other Airports at a non- refundable fee of Kshs. 1,000.00. Payment shall be by cash or Banker’s Cheque payable to the Kenya Airports Authority at Cash Office on 1st floor Head Office, JKIA Nairobi, and Cash offices of other Airports. Duly completed tender documents should be submitted in a plain sealed outer envelope enclosing separately sealed envelopes (in “Original” and ―Copy”) clearly marked Tender NO. KAA/ES/MLD/1019/E: Supply, Installation and Commissioning of Standby Generator for Malindi Airport and shall be addressed to:- THE MANAGING DIRECTOR KENYA AIRPORTS AUTHORITY P.O. BOX 19001 - 00501 NAIROBI And be deposited in the Tender Box located on the 2nd Floor, Kenya Airports Authority Headquarters, Nairobi, so as to be received on or before 19th April 2016 at exactly 11.00 a.m. local time. Opening of tenders/bids will take place Page 3 of 68 immediately thereafter at the Conference Room on 5th floor KAA Headquarters Building in the presence of tenderers/representatives who wish to attend. The tenders shall be valid for a period of 90 days from the closing date of the tender and Prices quoted should be net inclusive of all taxes. Late bids shall be rejected. A site visit and pre-tender meeting shall be conducted on 15th April, 2016 starting 10.00 a.m. local time at Malindi International Airport. Tenderers shall congregate at the Airport Manager’s conference room on 1st Floor New terminal building at Malindi. Any additional information, addendums or clarifications in respect to this tender will be available in our KAA website www.kaa.go.ke. All bidders are advised to regularly check the website during the bidding period. Bidders who choose to download the tender from KAA website www.kaa.go.ke or IFMIS Portal website supplier.treasury.go.ke should forward their company’s details to procurement department so that any addendum/ clarifications can be sent to their email address. The Authority may, at any time terminate the procurement proceedings without entering into a contract in accordance with section 63 of the Act. MANAGING DIRECTOR Page 4 of 68 SECTION II - INSTRUCTIONS TO TENDERERS 2.1 Eligible Tenderers 2.1.1 This Invitation for Tenders is open to all tenderers eligible as described in the Appendix to Instructions to Tenderers. Successful tenderers shall complete the supply, install and commissioning of the equipment by the intended completion date specified in the tender documents. 2.1.2 The procuring entity’s employees, committee members, board members and their relative (spouse and children) are not eligible to participate in the tender (Section 59 of the PPAD Act, 2015). 2.1.3 Tenderers shall provide the qualification information statement that the tenderer (including all members of a joint venture and subcontractors) is not associated, or have been associated in the past, directly or indirectly, with a firm or any of its affiliates which have been engaged by the Procuring entity to provide consulting services for the preparation of the design, specifications, and other documents to be used for the procurement of the goods under this Invitation for tenders. 2.1.4 Tenderers involved in corrupt or fraudulent practices or debarred from participating in public procurement shall not be eligible. 2.2 Eligible Equipment 2.2.1 All equipment to be supplied and installed under the contract shall have their origin in eligible source countries. 2.2.2 For purposes of this clause, ―origin‖ means the place where the equipment(s) are produced. Goods are produced when, through manufacturing, processing, or substantial and major assembly of components, a commercially-recognized product results that is substantially different in basic characteristics or in purpose or utility from its components. 2.2.3 The origin of equipment is distinct from the nationality of the tenderer and shall be treated thus in the evaluation of the tender. 2.3 Cost of Tendering 2.3.1 The Tenderer shall bear all costs associated with the preparation and submission of its tender, and the procuring entity, will in no case be responsible or liable for those costs, regardless of the conduct or outcome of the tendering process. Page 5 of 68 2.3.2 The price to be charged for the tender document shall not exceed Ksh 1,000.00. 2.3.3 The procuring entity shall allow the tenderer to review the tender document free of charge before purchase. 2.4 Contents of Tender Document 2.4.1 The t ender do cum e nt com p ri s es t he docum ent s l ist ed bel ow and addenda issued in accordance with clause 2.6 of these instructions to tenderers (i) Invitation to Tender (ii) Instructions to Tenderers (iii) General Conditions of Contract (iv) Special Conditions of Contract (v) Schedule of requirements (vi) Technical Specifications (vii) Tender Form and Price Schedules (viii) Tender Security Form (ix) Contract Form (x) Performance
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