WACO ISD FIRSTCLASS User Guide • FIRSTCLASS Is More Than Just Email
Total Page：16
File Type：pdf, Size：1020Kb
WACO ISD FIRSTCLASS User Guide • FIRSTCLASS is more than just email. It is a client/server groupware, email, online conferencing and bulletin-board system. Users are able to share Calendars, instant messenger and storage of information sent to email, schoolhouse and for district information. It is also the go to place for contact information, district and campus news, alerts for emergency events and alerts for time sensitive events. LOG IN TO FIRSTCLASS • Click the FirstClass icon – • The LOG IN screen will appear • Enter your credentials • User ID : Active Directory user name • Password: Active Directory Password FIRSTCLASS DESKTOP The environment is the same no matter where you login at. This means that you can login on anyone's computer and get your desktop. Teachers who float from class to class this will now be your favorite program. No mail, address book, bookmarks, or documents are stored on the computer. When you log in at home to use firstclass, you have access to all your conferences and emails. FIRSTCLASS DESKTOP Each user will have a slightly different desktop. Icons down the left side are your conferences and folders. Only you will be able to see those icons and what's in them. Special conferences such as From the Superintendent will pop up a message as soon as you open FirstClass. It will continue to pop up every time you open FirstClass until you read the message. WISD News is a sharing area that the district personnel can post in and everyone else can read it. FIRSTCLASS DESKTOP All of the group mail that you would usually get in your personal mailbox may now come to WISD NEWS or the schoolhouse dedicated to the user so the user will have to look in more than one place for your mail. You may be asking WHY? How does this help? If someone starts work mid year they will get the messages from the beginning of the year. You can read the information but not be responsible for it. Principals and administrators will post important information in these group conferences. FIRSTCLASS DESKTOP When a message is sent to a conference there will be a red flag. The red flag means that there is a new message in that conference. The red flag goes away once all the new information has been opened. When you read the message the red flag only goes away for you and not everyone else. FIRSTCLASS ARCHIVE • FirstClass is tracking and logging everything you do in it. It saves emails, deleted emails and any instant messenger or other chat sessions. Deleted items stay within the FirstClass system for 60 days after the user deleted it before it is purged from the system. It is set up this way in the event that a user deleted a message they didn’t realize they were going to need or want. FIRSTCLASS SECURITY • If you do not do anything in your account for over 15 minutes your account will logout. It’s setup like this so you will not have anyone (student or coworker) get into your account and email people using your email address. Anything that gets done under your login is your responsibility. Never give someone your login credentials thinking that you are just helping them out. Anything they do would be on you as it is your account. FIRSTCLASS STORAGE Up at the top of the account you will see a storage space. Each person has a limited amount of storage space. If you run out of room you will stop getting email Clean up your accounts regularly by deleting emails that are not needed and saving attachments and messages to the W: drive. Note: If you send messages containing pictures and video make sure they are necessary as they take a lot of storage space. Each user has limited space. SETTING PREFERENCES • Content Tab • Text Styles • Change font style • Size • Color • Spell Check Tab • Automatically check on send • Messaging Tab • Mail Rules • Automatically reply to – You can set this if you are planning to not get mail while you are away • Automatically Forward has been shutoff. • You cannot forward your email to outside email • Junk mail handling • Its set to accept – You can change • Initial Content • Signature Text – If you want to add a signature such as your name, campus phone number, website • Automatically add signature SETTING YOUR PREFERENCES TO LOOK MORE LIKE OUTLOOK • Changing your account to look more like outlook • Changing the subject line to not be first • Edit Menu at the top • Preferences • Check “Register FirstClass as default mail client” • New mail form: Down arrow select outlook • Mailbox style: Separate inbox/outbox • Contact Form: Change to outlook • Map addressing using: Default will select Google maps. (this is used anytime to find direction inside a message) HOW TO ADDRESS SOMEONE • Normally you would start typing in their email address ([email protected]) • Now you type in their first or last name • Once you do that it will give you a list of people in the address book. • First names and then last names • It will also show you their location and if they are online or not. • If you need to get a hold of someone right then you can instant message them. • If you are putting in more then one email address just type in and tab. Do not put in a “;”. If you do it will not be recognized. WHAT YOU CAN DO INSIDE THE EMAIL • You can edit text font, color, or style • You can drag and drop website • You can drag and drop pictures • Attach files • When you get a new mail message you will hear a “PING” noise. HISTORY BUTTON (TOP ICON) • You can look at the history of a message • It will tell you • Who created • Who sent • That it was Archived • If they read it • If they forward the message (You wont know where it gets forwarded to) • Who saved the attachment UN-SEND MESSAGE (TOP ICON) • If you click the un-send message on a message inside of WISD it will pull it back to your account. • This is good if you forget to put a attachment or if you type the wrong thing • These messages are still archived. • If the message is sent outside of the district it will not pull the message back. FIRSTCLASS AT HOME • https://firstclass.wacoisd.org will take you straight to the login screen • www.wacoisd.org will take you to the Waco ISD home page and you then can get there by first clicking the Teaching & Learning Tab, then click First Class Online Email and the login page will open. • Sign in with Active Directory Credentials once you reach the login screen. HOW TO USE INSTANT MESSAGING • Go to the desktop • Double click on the instant messaging icon • Click the invite button and select a user. • Once connected, you can then start sending messages back and forth. HOW TO USE CALENDAR • Go to the desktop • Double click on the Calendar Icon • Double click on the date to add a new event • Put in a description • Location • Time • If you want to add someone to this go to the participants tab and add their name..