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The Almoner's Handbook

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The Almoner's Handbook THE ALMONER’S HANDBOOK The United Grand Lodge of Victoria in conjunction with the Supreme Chapter of Victoria and the United Grand Lodge of Mark Master Masons of Victoria. 1 INTRODUCTION In every Lodge, Craft, Chapter or Mark, each year one of the Brethren is appointed as Almoner or Welfare Officer, invested with the collar and jewel of his office and charged as follows: “Your jewel is a scrip purse upon which is a heart. This jewel is to remind you that the dispensing of charity is one of the principal objects of our institution, a virtue which was prominently brought under your notice when you were made a Freemason. It will be your duty on every occasion when an appeal is made to the Lodge, or the individual members thereof, to use your best endeavours to give effect thereto, and to induce your Brethren to manifest that virtue which is so characteristic of Freemasons.” Basically, that is all that the Almoner is told. He is then very often left to his own devices. WHAT IS AN ALMONER OR WELFARE OFFICER? The Oxford Dictionary defines an Almoner, among other things, as “A distributor of Alms on behalf of a person or a community.” Therefore, taking account of both the charge and the dictionary definition, one would expect the Almoner to be involved with the general financial welfare of his Brethren. However, we rarely find Lodge Almoners becoming involved in this aspect as they seem to concentrate more on the other part of their duty, which is not specifically mentioned in the Investiture, namely the health and physical wellbeing of the Brethren and their families. Freemasons Victoria considers charity to include both aspects of the Almoner’s duty with the same emphasis on each part. This handbook is provided to give a better understanding of the tasks Almoners could and should undertake. The newly appointed Almoner is encouraged to a wider participation in those activities, which concern the welfare of the Brethren when it becomes obvious that assistance is needed. It may also help Brethren to realise that this position is one of the most important in the Lodge, ranking as it does between the Directors of Ceremonies and the Deacons, and that the Brother should have the ability to undertake the tasks designated to him. When properly performed, the office can be demanding yet it can also be very satisfying. We extend our congratulations and hope that you have a happy and rewarding year. THE QUALIFICATIONS OF AN ALMONER OR WELFARE OFFICER The Lodge should select an Almoner because he is capable of the allotted tasks. Here are some of the qualifications desirable in an Almoner. 1. He must have the time to be able to perform the duties of his important position. 2. He should have a genuine interest in the welfare of his Brethren and their dependents. 3. He should have the ability to identify and to act upon information that he may receive concerning any of his Brethren who need assistance either by direct financial aid, personal counselling or support. 4. He should be tactful, compassionate, caring and understanding of the needs of those in distress. 5. He should have a sound knowledge of the welfare resources available within Freemasonry particularly, those available from Royal Freemasons’ Homes and Freemasons Foundation Victoria Limited. 6. He should be familiar with the many and varied welfare resources within his local community and be in close liaison with them if the need arises. 7. He should be able to listen to and advise those who have need for personal support. 2 THE ROLE OF THE ALMONER OR WELFARE OFFICER Freemasons Victoria believes that faced with a society of increasing tension and the attitude of financial institutions to create more profit, adding pressure on families and individuals, it becomes desirable for Freemasonry to adopt a more positive and pro-active role in identifying those who, through no fault of their own, find themselves in financial distress. The Brother most suited to coordinate all these activities is the Almoner. He should form a committee of Lodge members to assist him called “The Almoner’s Committee.” Their tasks should include the following: 1. Be in close liaison with the Secretary of the Lodge, maintain a register of members and their families, both past and present, particularly widows. 2. Keep in contact with all members of the Lodge to enquire about their welfare and the welfare of their families. By having regular contact with the membership, you will engender a caring level of connectedness and you may identify early signs of loneliness or other issues which could lead to depression. 3. Determine the reasons why members are not meeting their financial commitments and offer a helping hand to both the member and to his family. 4. Make regular visits to those who are not able to attend Lodge because of illness and to the families of those who are ill. 5. Maintain a register of Brethren who require transport to Lodge or elsewhere and also of those who are willing to provide transport whenever necessary. 6. Examine all matters sent to the Almoner’s Committee for action and establish if any Lodge involvement is required or refer to another agency such as Freemasons Foundation Victoria Limited. 7. Establish contact with local welfare bodies. These may include the Department of Human Services, Department of Veterans’ Affairs and welfare groups run by Church or Social volunteers in your area. 8. Encourage activities highlighting the importance of the Lodge in the community particularly with regard to charitable organisations and their activities to support those in need in your community. 9. Maintain a close liaison with the Royal Freemasons' Homes representative and offer assistance if necessary. This representative should be on the Almoner’s Committee if possible. 10. Be conversant with the role of the Freemasons Foundation Victoria Limited and its activities. 11. Assisting a family with a Masonic Funeral is an important responsibility for you to be aware of. When requested ensure you are familiar with the Commemoration Service and discuss with the funeral director and the funeral celebrant the most appropriate way this can be carried out with dignity and credibility to the Brother’s Masonic journey. If your Lodge cannot provide a member who can perform this ceremony, then contact your District Almoner or District Coordinator. 12. Maintain regular contact with your members by sending greetings on occasions such as birthdays, graduations, weddings, birth of a child or grandchild. Not all of your duties are sad ones. Remember that our fraternity is about feeling connected to a wider group of like-minded people. 13. Maintaining a list of widows and keeping in touch with them. Remembering to invite them to Lodge dinners and ladies’ functions as well as providing a gift at Christmas or at other important festival times each year. 14. In conjunction with the Lodge Chaplain you should consider establishing a plan to assist members and their families in their spiritual needs if required. 15. Contact the Welfare Officer of your Brother’s Chapter and Mark degrees, (if a member) and work in conjunction with these Brethren in assisting all members of the Craft, Chapter and Mark in your area. 3 LODGE OF SORROW Should be at hand when required to assist all members of the Lodge when a death occurs. It is not only the family that will feel grief, but also the members who knew the departed member well. See Appendix A. MASONIC COMMEMORATION SERVICE Is requested it is essential that the right person should be chosen to conduct this service. If a close friend of the deceased Brother wishes to be involved but is not capable of presenting this service with dignity and respect, he should be encouraged to assist and to allow a more experienced Brother to lead him. See Appendix B. DEATH OF A GRAND MASTER OR PAST GRAND MASTER When the death of a current or Past Grand Master occurs, it is essential that all members of the Lodge past and present are informed and that this passing ought to be recognised in the next Lodge summons as well as at the next Lodge meeting by observing a time of respect for his service to Freemasonry. Historical details of the Brother concerned can be supplied upon request from the Grand Secretaries office. INVOLVING THE ROYAL FREEMASONS’ HOMES OF VICTORIA Royal Freemasons (The Homes) offers accommodation and care for older persons in Victoria. Services include home care, aged care, and independent and retirement living at all levels of affordability with sites in metropolitan Melbourne and regional Victoria. Wellness services including day therapy provide stimulating and customised programs to promote independence and wellbeing for older persons. For further information: • Personal enquiries can be made at any facility or at Support Services on Level 7, 580 St Kilda Road, Melbourne 3004. • For home care enquiries call 1800 756 091 • For general enquiries call 1300 176 925 • Enquiries can also be made through the website at www.royalfreemasons.org.au INVOLVING THE FREEMASONS FOUNDATION The accepted method of seeking assistance from the Freemasons Foundation is by way of application via its electronic portal which is www.freemasonsfoundation.org Any Almoner who has difficulties in understanding this requirement is advised to contact the Foundation Administration office for assistance. GRANTS FOR CHARITABLE PURPOSES The Almoner should be aware that assistance may be given to charities and charitable appeals. Grants may be given to supplement any such support, which a Lodge might give to needy causes. This funding is in addition to direct aid from the Foundation and confirms a wide discretion on Freemasons to assist charitable works.
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