Section 1: General Information

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JAPAN- CARIBBEAN CLIMATE CHANGE PARTNERSHIP PROJECT PROPOSAL TEMPLATE FOR GOVERNMENT ORGANISATIONS AND IGOs

SECTION 1: GENERAL INFORMATION

Submission Date: 4/5/2017

Project Title: Piloting Solar-Photovoltaic (PV) Systems and Energy Efficient Streetlights in Bartica, Region Seven

Project Country: Guyana

Targeted Community/ Organization/Stakeholder Group: Community of Bartica and “3 Miles” Bartica Secondary School

Proposed Start Date: 5/2/2017

Expected End Date: 7/31/2017

D 14 months Expected Project Duration:

Name of Responsible Organization:

Office of Climate Change, Ministry of the Presidency, Cooperative Republic of Guyana

Type of Organization:  Government Agency or Department

☐ Intergovernmental Organization (IGO)

☐ Statutory Body

☐ State-funded Academic Institution

☐ National/ Regional Organization

☐ Other

Please Describe: ______

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SECTION 2: CONTACT INFORMATION

Project Contact (Name and Position):

Ms. Janelle Christian, Head, Office of Climate Change, Ministry of the Presidency

Address:

Ministry of the Presidency Shiv Chanderpaul Drive Georgetown Guyana

Telephone Number (s):

Office: +592 226 6037; +592 223 5231; +592 223 0917

Fax Number:

E-Mail Address:

[email protected]

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SECTION 3: PROJECT CLASSIFICATION

Kindly indicate the Focal Area/s and corresponding Output/s under which your pilot project falls in the appropriate box in the table below. Please mark Focal Area Overarching JCCCP Outputs with an X

Output 2.1: Affordable climate-resilient community-based water Water Resource Management harvesting, storage and distribution systems designed, built and rehabilitated in selected target areas

Output 2.2: Crop diversification practices tested for their ability to improve resilience of farmers to climate change impacts

Output 2.3: Community-based water capacity and irrigation systems Sustainable Agriculture improved or developed to test their ability to raise agricultural productivity

Output 2.4: Sustainable Agriculture (Climate-resilient agro-pastoral practices and technologies (e.g. water management and soil fertility) demonstrated in selected target areas.

Output 2.5: Climate resilience and disaster risk management activities- Community Based Climate Smart Small-scale infrastructure implemented to reduce climate change and Resilient Infrastructure disaster-induced losses

Output 2.6: Climate resilience and disaster risk management activities (Energy pilot demonstrations applied to selected adaptation, Renewable Energy and Energy mitigation and disaster risk management interventions to catalyse X Efficiency low-emission climate-resilient technology transfer, development and investments in the Caribbean)

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SECTION 4: PROJECT BUDGET AND FINANCING

PROJECT BUDGET: Indicate the total expected budget for the implementation of the project. The total should include the approximate financial value of any in-kind contributions.

Local Currency ($) United States (US$) TOTAL PROJECT BUDGET 375,680.60

UN rate of exchange: US$1 = GUY$ 207.20

PROJECT FINANCING: Indicate all of the financial sources that will be providing funding for the project and the expected contributions. Also state sources of in-kind contributions and the approximate financial value of these contributions.

Source of Funds Name of Source Funding Amount (US$)

Grant J-CCCP 299,430.00

Co-Financing None NA

Guyana Energy Agency 16,310.60 In-kind Contributions Office of Climate Change 62,940.00

Total 378,680.60

*Please add rows to the table as required

N.B. Please note that the totals at the end of the project financing table must equal those presented in the Total Project Budget Table (Section H).

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SECTION 5: PROPOSAL PREPARATION GUIDELINES

Preparation of the proposal for consideration requires completion of the following sections:

SECTION A: PROJECT EXECUTIVE SUMMARY A brief but comprehensive summary of the project proposal which highlights the key points i.e. the goal, objective, target groups, expected expenditure and main climate change vulnerabilities and J-CCCP focal areas to be addressed.

SECTION B: PARTNERSHIPS AND CO-PROGRAMMING ARRANGEMENTS Where the responsible organization is partnering with another entity to undertake activities related to the pilot project, information on the proposed partnership(s) and the partner agency should be provided. SECTION C: SITUATIONAL ANALYSIS, STRATEGY AND APPROACH Detailed information on the focal areas and climate change vulnerabilities that will be addressed. Information should also be provided on how the proposed project activities are aligned with national and regional development and strategic priorities. An indication of how the proposed activities will build on ongoing or previously concluded work to avoid duplication and take advantage of opportunities for partnering with other organizations to enhance resource use should be provided. SECTION D: TARGETED STAKEHOLDER GROUPS AND COMMUNITIES The groups/communities that will benefit from the implementation of the project activities as well as a description of the benefits that they expect to receive. The demographic composition (gender, age) of these groups and the expected benefits to men and women should also be provided. SECTION E: STAKEHOLDER ENGAGEMENT AND GENDER An outline of how the community/stakeholder groups were involved in the development of the pilot project as well as the actions that will be taken to ensure meaningful and equal participation of persons of each gender in implementation and management. SECTION F: RESULTS FRAMEWORK The selected J-CCCP Outputs of the project as well as the corresponding indicators stated. An indication of the current baseline (present situation), expected targets and the means of verifying the success of the interventions should also be presented. A table of indicators has been provided in ANNEX A. Each project proposal must incorporate these indicators as follows: • Required – At least one of the required indicators for each of the Outputs selected must be incorporated into the Results Framework • Optional – Any optional indicators which can be used to measure achievement of the selected Outputs can also be added

SECTION G: WORK PLAN AND BUDGET An outline of the selected J-CCCP Outputs, planned activities to achieve them and the timeframe and budget for each activity.

SECTION H: PROJECT BUDGET BREAKDOWN A detailed breakdown of the required resources for each activity outlined in the work plan and the expected costs. Explanatory budget notes which clearly explain how the organization arrived at the figures in the Total Budget column for each line item is required. SECTION I: PROJECT RISK AND ASSUMPTIONS Internal and external risks that may affect the success of project implementation; as well as the key assumptions used in the development of the pilot project that must remain true in order for the expected results to be realized. SECTION J: PROJECT EVALUATION, MONITORING AND REPORTING The methods that will be used to monitor project progress and to determine the extent to which the pilot projects activities have succeeded in meeting the project targets. The section also outlines the minimum reporting requirements of the Responsible Organization to the UNDP Project Management Unit (PMU) and includes the type of reports to be submitted. SECTION K: PROJECT SUSTAINABILITY The proposal must clearly outline how the capacities and benefits will continue beyond the life of the project, including ensuring a proper maintenance and operations plan for the techniques and technologies introduced.

SECTION L: ATTACHMENTS AND SUPPORTING DOCUMENTATION Required documents to facilitate the verification of the information provided in the submission as well as supporting information relevant to specific elements of the proposal including maps, graphics and literature to provide a clear understanding of the location, scope and methodology.

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SECTION 6: PROPOSAL SUBMISSION

SECTION A: Project Executive Summary Executive summary (max 300 words)

Bartica is a town in Region 7 of Guyana, located on the coast of the Essequibo River and has been identified to be the model Green Town in Guyana. The overall objective of the pilot project is to increase Bartica’s – and by wider extension Guyana’s - share of renewable energy in its electricity generation matrix and the application of energy efficiency in line with those plans.

The proposed project comprises two technical components, namely a grid-connected solar photovoltaic (PV) system with battery backup, and the installation of energy efficient lighting and street lighting equipment. Both components will be accompanied by capacity building and education measures.

The solar PV system will be installed on the roof of the teacher’s quarters of the “Three Miles Bartica Secondary School” building and will have a capacity of 20 kWp with a battery backup system to secure power supply stability for the dormitory and the teachers’ quarters. Installing energy efficient lighting equipment in the school complex is a forerunning activity geared to reduce the electricity demand prior to, or in parallel with, installing the PV system.

A consultancy will produce guidelines and standard documents for the installation of LED street lights that will serve as a model for Guyana. The existing 179 high pressure sodium (HPS) street lamps in Bartica will be replaced with light emitting diode (LED) street lights. The removed HPS fixtures may be retrofitted with LED luminaires and relocated to other, currently not lit locations in Bartica. Thus, the overall illumination level in this town will be increased while the overall electricity consumption and related cost for street lighting will be reduced. As a positive side effect, increasing the illumination level will increase security and safety on the road, which benefits pedestrians, drivers and particularly the safety of women and children. This street lighting pilot project is in line with the “Green Bartica” strategy and will serve as model for other towns in Guyana leading to further reduction on street lighting electricity consumption.

The development of a framework for a revolving fund based on cash inflows from energy- and resulting cost savings resulting from the PV system, the light retrofits at the school and the LED street lights will ensure funding for equipment maintenance and will eventually provide funding for additional renewable energy systems and LED street lights. The expected average annual greenhouse gas (GHG) emission reduction is 2 t CO2 equiv.

SECTION B: Partnerships and Co-Programming Arrangements

1. Provide the names of any organization(s) which you will be partnering with for the implementation of project activities

Guyana Energy Agency (GEA) Guyana Power and Light Inc. (GPL) Ministry of Communities (MoC) Ministry of Education (MoE)

2. Principal contact in partner organization (name and position) GEA: Dr. Mahender Sharma, Chief Executive Officer

GPL: Mr. Renford Homer, Chief Executive Officer

MoC: Mr. Emil McGarrell, Permanent Secretary

MoE: Mr. Akbar Chindu, Regional Education Officer

3. Background of partner organization (mission, vision, areas of operation and date of establishment) (max 100 words) GEA: The Guyana Energy Agency is governed by the Guyana Energy Agency (GEA) Act of 1997. The Agency’s Mission Statement is: “To ensure the rational and efficient use of imported petroleum-based energy sources, while encouraging where economically feasible and environmentally acceptable, increased utilization of indigenous new and renewable sources of energy.” GEA’s functions relevant for this project are: - Develop and encourage the development and utilisation of sources of energy other than sources presently in use; - Carry out research into all sources of energy including those sources presently used in Guyana for the generation of energy, and securing more efficient utilization of energy and sources of energy; - Disseminate information relating to energy management, including energy conservation and the development and utilization of alternative sources of energy.

GPL: Guyana Power and Light Inc. was established in 1999 and supplies power within its franchise area encompassing the three counties of Demerara, Berbice and Essequibo. GPL’s mission statement is: “To provide an expanding customer base with electricity services which are technically, financially and environmentally sustainable, achieving best practice and acceptable international norms, delivered by our people performing in accordance with Company values to the highest ideals of work excellence and integrity.” GPL’s vision is to “be Guyana’s premier service provider, meeting and exceeding, where possible, the expectations of its stakeholders.”

MoC: The Ministry of Communities’ mission statement is: “To improve the quality of life of Guyanese by promoting the development of cohesive, empowered and sustainable communities (CESC) through collaborative and integrated planning, good governance and satisfactory service delivery.” The vision is: “to provide policy leadership and management to enable Local Democratic Organs to deliver social, economic and environmental services in communities and to provide affordable

9 housing solutions, water supply and sanitation services and also to promote water resource management.”

MoE / 3-Miles Secondary School (Regional Educational Department – Region 7): The Ministry of Education’s vision is that education should be the main and most effective contributor to the development of a citizenry able to modernise Guyana; to support the citizenry in becoming more productive and tolerant; and to live in mutual respect. Its mission statement is to provide an education system that delivers quality education and training at all levels and in particular: • eliminate illiteracy • modernise education • strengthen tolerance This project will be working directly with the Regional Education Department (RED) of Region 7, through the Ministry of Education. The RED has the mandate to govern educational activities in Region 7 including all of the public schools. The RED’s Mission Statement is to “Foster positive attitude towards education learning and development and to encourage the pursuit of knowledge and skills for personnel and community benefit.”

4. Clearly detail the expected roles and responsibilities of the partner organization in the pilot project and the specific project activities that they will be expected to undertake. (max 500 words) Guyana Energy Agency GEA is a key partner in the project and would provide the technical guidance on all three technical components of the pilot project, i.e. the LED street lights, the PV system, and the energy efficient lighting for the school. GEA will have the technical oversight and will guide the project team in all related aspects, including technical specifications, advice on system designs, execution of quality control, supervision of installations and other activities as required. GEA’s engineers will greatly benefit from the know-how transfer on LED street lighting system design and procurement guidelines. The specific activities for the LED street lighting component of the project include the following: • Assist in the situation assessment of street lighting in Bartica to be done by the external consultant • Provide technical input to the development of a street lighting standard, technical specifications and tender documents for the LED street lighting project to be guided by the external consultant • Assist on technical matters during the procurement of the LED street lights • Assist in the evaluation of bids • Execute the testing and evaluation of the sample street lights under the guidance of the consultant • Participate in the trainings executed by the consultant to be trained as trainers • Supervise the installation of the LED street lights

For the PV system and related energy efficiency measures at the 3-Miles Secondary School GEA will:

• Specify the energy efficient lighting equipment to replace the existing equipment, and related modifications to the wiring as required • Design the PV system with backup battery with guidance of an external consultant to match the dormitory’s needs • Prepare technical specifications and tender documents for the equipment and its installation • Assist in procurement of the equipment and installation contractor services • Supervise the installation of the equipment and act as the employer’s engineer GEA will participate in all training sessions and will act as multiplicator for dissemination of expertise.

Guyana Power and Light Inc.

GPL will facilitate the interconnection of the PV system and the LED street lights to its power grid. A net-billing agreement will be made between GPL and the Ministry of Education as the owner of the Three Miles Secondary School. Subject to the results from the respective consultancy included in this project, GPL may also be involved in setting up the maintenance funds and eventually regularly collect the fees for it from the users and transfer it to the accounts of the funds.

Ministry of Communities

Ministry of Communities (MoC) will primarily act as replicator. In line with the government’s “Green Economy Strategy” and its Low Carbon Development Strategy (LCDS), the Ministry of Communities (MoC) has the mandate to install 100 LED street lights in each of the 9 municipalities in Guyana with funding from the Japanese Grant Aid. The MoC will use the experience and outputs from this project to install an additional 100 LED lamps in Bartica and further LED street lamps in the other 8 communities and thus act as replicator.

Ministry of Education / 3-Miles Secondary School (Regional Education Department – Region 7)

The Ministry of Education (MoE) and the 3-Miles Secondary School’s Principal will be key partners to facilitate the implementation of the equipment.

The Principal will play a key role in implementing the foreseen lessons on solar energy, energy efficiency and battery power into the school teaching. He will ensure that the respective teachers teach the subjects and use the provided materials appropriately.

The Ministry of Education will serve as replicator for the inclusion of the subjects at other schools, too. The training materials and tool kits produced and procured for the school may be used in other schools for this purpose.

5. Provide details on how this partnership will add value to the project and enhance project management and implementation (e.g. technical expertise, capacity for project implementation and project management etc.) (max 200 words) Guyana Energy Agency

GEA will be the technical executing agency of the project. GEA’s engineers provide their expertise and manpower to the project and receive significant additional training in return. GEA will serve as multiplicator for the project through using the outputs and knowledge produced in this project to assist the implementation of similar projects in the future, both LED street lighting and PV backup systems.

Guyana Power and Light Inc.

GPL may assist in the setup of the revolving funds and could be instrumental in collecting the payments for these funds through their billing mechanism. This would form a significant contribution for the sustainability of the project through the provision of funding for maintenance and replacement works.

Ministry of Communities

The J-CCCP project will collaborate with the MoC as key partner in the creation of a combined MoC/J- CCCP LED street light project for Bartica utilizing the following synergies:

• The MoC project component will benefit from the technical expertise provided by the J-CCCP project’s advisory component; • Both the J-CCCP and the MoC project components will benefit from a joint public awareness programme and an education programme that involves the street lights. • The MoC project component will be able to use the project outputs and experience made for installation of the LED street lights in the remainder municipalities to benefit from the MoC program. • The J-CCCP project will benefit from a larger impact for street illumination levels through the augmentation in numbers of the street lights to be purchased.

Ministry of Education

The MoE through the RED will help disseminating the knowledge on PV Backup systems and energy efficiency measures within the 3-Miles Secondary School and among other schools in the country. The selected teachers of the school will be trained for maintenance of the system and will report any problems to GEA who will be responsible for technical functioning of the system. Additionally, this information will also be shared with the Ministry for possible replication in other schools across Guyana.

SECTION C: Situational Analysis, Strategy and Approach

1. Situation analysis (outline the need within the targeted geographical area that the pilot project seeks to address and how the intervention seeks to meet that need) (max 1,000 words)

Guyana’s president has elevated Bartica to township status in May 2016 and declared it to be a model town for Guyana’s Green Economy1. This shifts Bartica in the focus of interventions related to energy efficiency and renewable energy that have a high potential for replication. In his speech on the launching of Bartica as a Town, President David Granger stated that “Bartica has to lead the way, become our first green town… Solar energy, electrical vehicles, wind energy, solid waste management, recycling… Bartica is going to become a laboratory for Guyana’s green economy,” he stated. The President added: “It must be a model town for our green economy, showing all other towns and other regions how Guyana would supply enough energy without depending on fossil fuel.”2

The town is situated on the Essequibo River, 50 miles (80 km) inland from the Atlantic Ocean at the confluence of the Essequibo, Cuyuni and Mazaruni rivers. Bartica covers a total area of 18 square miles. It was originally bounded by seven avenues and has now extended its geographic landscape inland to include the growing “West Indian Housing Development” ,“Four Miles” and “Five Miles” housing developments.

The communal area of Bartica spans approximately 1.5 miles in radius and is resident to about 8000 persons. The highest population density can be found in the central first to seventh avenue locality with progressively reduced densities in the four and five miles urban sprawls. Bartica has 4 nursery schools, 5 primary schools and 2 secondary schools.

Figure 1: Orientation map of Bartica

1 See Green Bartica Development and Land Use Plan (GBDLUP), Government of the Cooperative Republic of Guyana, 2016 2 http://guyanatimesgy.com/bartica-officially-declared-a-town/ 14

Figure 2: Overview map of Bartica

Figure 3: Bartica town centre

Bartica, commonly known as the “gateway” to Guyana’s interior, is economically driven by gold and diamond mining and related support activities. The past momentary price spikes for precious metals 15 on the world market had created an undependable economic “buzz” on the local economy and consumer activities. The ensuing promise of jobs and prosperity, among other factors, made Bartica attractive to many foreigners, particularly Brazilians, who became residents of convenience.

Managing the effect of the urban change on the local environment in Bartica is essential to reducing poverty and environmental degradation. High energy costs, crime and unemployment are some of the common issues exacerbated by increasing population density. The proposed project’s street lighting component seeks to reduce the town’s expenditure on electricity used for street lighting while at the same time increase the level of safety and security for pedestrians and drivers on the roads by increasing the illumination level in town. The street lamps will be maintained by the town council’s engineer and his team financed through the street lighting budget and the revolving fund to be developed as part of the project. The PV backup system seeks to reduce the 3-Miles Secondary School’s expenditure for electricity through covering part of its electricity consumption by a PV system. Additionally, the installation of the PV system is part of the bigger national goal to be 100% Renewable Energy by 2025.

To date, electricity is supplied to the community by a diesel power station featuring two 1.4 MW and one 1.5 MW diesel fuelled electricity generators, operation of which costs an approximate USD 3.7 million annually. Due to the geographic remoteness of Bartica, the generation cost of electricity remains significantly higher than that supplied on the coast, while the same tariffing scheme is used as at the coast.

Electricity supply is not very reliable and power outages are frequent. Some power outages are caused by technical problems in the transmission and distribution system while others are the result of load shedding and can last up to 8 hours or more. Although GPL seeks to improve the grid’s reliability, in the near and mid-term, future power outages are not expected to be eliminated entirely.

Street Lighting

The streets of Bartica are currently lit by 179 street lamps that are operated with high pressure sodium (HPS) or mercury vapour (MV) technology at a regular name plate wattage of 250 W per lamp. A few exceptions provide lower wattages, such as 175 W. The lamps are mainly situated at road crossings, and only a few lamps are located in between crossings. This results in an unbalanced lighting pattern with high lighting levels at the crossings and low lighting levels in between where no lamps are located. In many areas, especially where shops, bars and public buildings are located, the illumination from the street lights is supplemented by security lights or billboard lighting. On the other hand, in areas of no secondary lighting effects, the spaces between street lights are very dark.

The dark areas on the roads pose safety concerns because pedestrians passing these areas at night are exposed to a higher risk of experiencing incidents than on well-illuminated roads. This applies particularly to women.

The harsh difference between bright and dark areas on the road is challenging for the human eye’s iris contraction and expansion when driving along, which is a traffic safety risk. Therefore, a more balanced street illumination with higher surface coverage would improve the safety and security.

The envisaged consultancy will seek to improve the lighting situation twofold: (1) by replacing the existing HPS lamps at the cross roads with LED lamps, energy will be saved using more energy efficient lamps. (2) The distribution of light will be improved by installing weaker lamps at the crossings and in turn more lamps in between existing lamps wherever necessary to create a more 16 balanced street lighting pattern. Instead of a LED replacement for a 250 W lamp, two replacements of 125 W HPS lamps could be installed at more distributed locations. Thereby, the overall lighting distribution will improve while the overall electricity consumption will be reduced.

The estimated energy demand of the street lights is about 196,000 kWh per year. The lamps are controlled individually by photoelectric cells to switch the lamps on and off. Many of those cells are broken resulting in permanent operation of the lamps. Other lamps are dysfunctional and do not come on at all. The proposed project will address these issues in a comprehensive manner.

Maintenance of the lamps is done or managed by the Regional Democratic Council’s (RDC) technicians. At present, there are no spare parts available to replace broken photoelectric sensors. At present, street lighting of the town centre is billed to the town council and the remainder street lighting in outer areas is billed to the RDC. Because of Bartica’s recent transformation from a village to a town, administrative and organizational processes are still in transition, and it is expected that eventually the town council will pay for all street lighting.

Figure 4: Typical lighting situation in central Bartica

Figure 5: Typical cobra-head HPS lamp in Bartica

Figure 6: Typical umbrella-type MV lamp in Bartica

The J-CCCP LED street lighting pilot project will contain the following components to address the issues above:

1. Consultancy to analyse the situation, assist in technical matters, develop standard specifications and tender documents that can be standardized, and to train the relevant stakeholders in the design, installation and maintenance of LED street light systems.

2. A tendering process for LED street lights that requests of the suppliers the submission of a few sample lights to be tested in situ in Bartica and, if the test results are satisfactory, procure more LED street lights for installation in Bartica to replace the existing LED lamps.

3. Installation of the bulk of LED street lamps.

4. A training component for stakeholders in LED street lighting in Guyana, including GEA, Ministry of Public Infrastructure, Guyana Power and Light, the Regional Development Council, the Town Council, the agency responsible for tendering. Objective of the training will be the knowledge transfer on the special aspects of LED street lighting as appropriate for each stakeholder group’s involvement in the topic.

5. A public awareness campaign to accompany the replacement of the old lamps and installation of new LED lamps. This campaign serves to create awareness among the citizens, increase the project’s acceptance and reduce the probability of theft and vandalism of the lamps.

One of the consultancy’s major outputs will be the definition of the required illumination situation on the road, based on which the requirements for the lamp suppliers will be formulated. It is expected that in the town centre generally the illumination level of each individual lamp will be reduced. To balance the illumination more lamps will be installed in between cross roads with lower cumulative wattage. Subject to confirmation by the consultancy it is expected that the average energy saving per current 250 W lamp is 175 W, considering that each HPS lamp also requires a ballast for its electric drive that consumes about 25 W making the effective wattage of a 250 W HPS lamp 275 W per lamp.

The annual expected electricity savings from replacing the street lamps is about 137 MWh/a resulting in monetary savings of about USD 29,800 annually. The amortization time for this investment was calculate to 7.6 years and the B/C ratio was calculated to be 2.6, which indicates that the replacement of the existing street lights is a good investment.

3-Miles Secondary School

The 3-Miles Secondary school is located 3-Miles from Bartica’s city center along the Bartica – Potaro road and has a large population of indigenous students. The school has 428 students of which 180 are boys and 248 are girls. There are 38 teachers of which 17 are male and 21 are female and 31 are currently teaching at the school. The school is a boarding school that serves the population in Bartica and its surroundings. Currently, 52 students live at the school’s dormitory, which is designed to cater for 100 students. In addition, 11 teachers live on campus in a separate teachers’ quarter. There are currently 1029 secondary school students in attending the two secondary schools in Bartica (3 Miles Secondary School and Bartica Secondary School) of which 513 are boys and 516 are girls and 73 teachers of which 29 are male and 44 are female. The 3 Mile Secondary School currently accounts for 41.5% of the total Secondary School Population in Bartica.

The school is one of the largest consumers of energy in Bartica with an average of 8,500 kWh per month. Besides its standard class rooms that use about 4 to 8 ceiling lights (T8 tubes), the school is equipped with an IT laboratory with several computers and other IT equipment, a wood workshop, a metal workshop, and a home economics facility that features stoves and some electrical kitchen equipment. The mechanical and electrical workshops are currently not used due to the lack of subject teachers. These facilities comprise electrical tools that add significantly to the school’s power demand, if and when in use. A pump for drinking water operated for about 3 to 4 hours daily to pump water from a well adds to the school’s energy demand. Due to its large energy demand and the limited budget for the PV backup system, the pump will not be connected to the system at this stage. As more funds become available, this may be an option in the future.

Students use electricity after sunset predominantly for lighting to learn and do homework. Power cuts after dark are therefore a major barrier for the learning progress and for teachers who have to prepare their classes. In addition, the absence of security lighting during power cuts is a security issue for the school.

In 2016, a GEA Energy Engineer did a walk through energy audit at the school’s dormitory. The energy savings potential from changing the existing lighting fixtures was calculated to result in an overall energy demand reduction of the dormitory of about 57 %, which translates in a potential energy saving of 1,072 kWh per month or 12,865 kWh per year.

It is planned to install a 20 kWp PV system with backup system for 6 hours power supply at the roof of the teacher’s quarters that will supply the dormitory and teacher’s quarters. The system will be maintained by technical teachers for routine maintenance and by GEA for major maintenance action.

The budget also includes a position to purchase training kits for the students to be used in the natural science classes in grades 7 to 11.

2. What are the specific climate change vulnerabilities being addressed? (e.g. natural hazard risk and historical impacts, and realized impacts attributed to climate change) (max 750 words) The project addresses the issue of energy supply security in the 3-Miles Secondary School in Bartica. In September 2016 extreme rainfall accompanied by thunderstorms resulted in widespread power outages in central Bartica3 significantly affecting commercial businesses between first and ninth street Bartica. The climate scenarios for Guyana using the outputs from several General Circulation Models (GCMs) indicate that temperatures will increase and that sea level will continue to rise together with the height of storm surges4. Projections also indicate that average annual precipitation will decrease and that the proportion of heavy rainfall events will increase. Taking this into consideration, it is important plan for future disaster scenarios and identify alternative power sources. Severe flooding events may also cause roads to be impassable and hence diesel supply to Bartica would not be possible resulting in the need for load shedding or complete shut down of the power system in Bartica. The PV backup system allows the teachers and students of the school to maintain a minimum supply of electricity for their studies, lesson preparation and other domestic activities.

3 http://www.stabroeknews.com/2016/news/stories/09/13/bartica-residents-suffer-millions-losses- thunderstorm-causes-flooding/ 4 Draft Climate Resilient Strategy and Action Plan for Guyana 20

3. Describe how the project will contribute to a reduction in GHG emissions if applicable. Provide estimates if possible. The project will reduce greenhouse gas (GHG) emissions through offsetting electricity generation in an inefficient diesel plant by:

• Installing a 20 kWp PV system generating about 24,000 kWh annually; • Replacing the inefficient lighting at the 3-Mile Secondary School’s dormitory (20 x 175 W mercury vapour and 38 x 40 W fluorescent tubes) resulting in energy savings of about 12,865 kWh annually; • Replacing the inefficient HPS and MV street lights in Bartica with efficient LED street lights resulting in energy savings of about 137,000 kWh annually. The replaced lamps will be disposed according to the national solid waste regulations. The emission factor for the Bartica power station was calculated to be 750 g CO2 equiv./kWh.

The resulting GHG emission reduction was calculated to be 130 t CO2 equiv. per year.

4. Indicate how the project is aligned with national strategic priorities (e.g. Intended National Determined Contribution (INDC), national policies, strategic plans, development agendas, etc.) (max 500 words) The project aligns with Guyana’s Low Carbon Development Strategy (LCDS), which prescribes the Government’s plans for greater reliance on renewable sources of energy, the use of more energy efficient devices and the avoidance of GHG emissions.

Guyana’s Second National Communication to the UNFCCC recognizes energy efficient lighting and energy efficiency retrofitting as potential short-term mitigation options for the energy sector.

Guyana’s Nationally Determined Contribution (NDC) has a strong focus on renewable energy and states that “Guyana will power all of the six newly established townships, starting with Bartica, using renewable energy sources.” This is part of Guyana’s larger goal of working towards increasing its share of renewable energy to 100% by 2025.

Renewable energy is also a priority area in GEA’s Strategic Plan 2014 – 2018, and Guyana’s Green State Development Strategy, which is currently being drafted.

The GEA has been designing and installing efficient streetlights and solar (PV) systems for testing and demonstration purposes. To date, these efforts have been fairly limited and mainly constrained to Georgetown. GEA’s Strategic Plan foresees a pilot project to replace 80 HPS lamps per year in Georgetown with LED lamps that help to improve the condition of street lights, which will support the fight against crime and alleviate security concerns highlighted under Guyana’s National Development Strategy.

In a first grid tied PV pilot project GEA, with support from Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) and the Austrian Development Cooperation, has installed an 8.46 kW grid-tied PV system at GEA’s head office in Georgetown. Another 10 kWp system was added subsequently under different Government funding. The PV pilot projects were aimed at demonstrating the

21 feasibility of that technology and contributed to Guyana’s overall effort to promote the use of renewable energy. The systems offset about 23.7 GWh annually, which is about 50% of GEA’s annual electricity demand.

GEA’s Strategic Plan identifies “increasing the utilization of new and renewable domestic energy resources” as one of the four specific objectives in the energy sector.

5. Describe how the project is aligned with key regional policies/strategic priorities (e.g. CARICOM Strategic Plan, CARICOM Regional Framework for Achieving Climate Resilience, CDEMA Comprehensive Disaster Management (CDM) Strategy and Results Framework) (max 500 words) The project aligns with the CARICOM Strategic Plan’s Strategic Element 1, Goal 6, which seeks to reduce the region’s carbon footprint through the promotion of energy efficiency measures.

The CARICOM Regional Framework for Achieving Climate Resilience also describes that “there is an overriding imperative to improve the resilience of the economies of the Caribbean by reducing the dependency on imported high-cost fossil fuels by improving energy efficiency and the development of low carbon energy generation”.

The CARICOM Energy Policy foresees to “develop a programme of regional actions in a coherent and comprehensive way in pursuit of the following objectives:

(a) sustainable and secure energy supplies through diversification of energy sources;

(b) accelerated deployment of renewable and clean sources of energy supplies towards increased energy supply diversification and affordability; (...)

(d) increased energy efficiency and conservation in all sectors, including the transportation sub- sector; (...)

(g) strengthening and enhancement of the human and institutional capacities in the Community energy sector; (...)

(j) greater use of renewable energy for electricity generation as well as in the transportation, industrial and agricultural sectors;”. This project aligns fully to this agenda.

The Caribbean Sustainable Energy Roadmap and Strategy (C-SERMS) is conceptualized as an updateable sustainable energy planning, management and implementation framework as well as a communication tool to be developed under the CARICOM Energy Programme in collaboration with CARICOM Member States and other partners. The initiative aligns with C-SERMS’ objective of developing a sustainable trajectory for energy use and electricity generation by using renewable energy and energy efficiency.

6. Outline linkages with related national/regional initiatives (linkages with previous national assessments/projects, creating synergies with ongoing work and co-implementation opportunities with similar initiatives to avoid overlaps and duplication) (max 500 words) GEA currently pursues initial tests with replacement of traditional street lights with LED lights. It is foreseen, that 20 solar powered LED street lights will be piloted along the road to Agatash, a

22 community which is in the Bartica area. Funding for this initiative is included in GEA’s 2017 budget. GEA has also installed several LED street lights in Guyana’s capital, Georgetown.

The Ministry of Communities has the mandate to install 100 LED street lights each in 9 communities in Guyana, to be financed under the Japanese Grant Aid fund. Bartica is one of the 9 communities, and the MoC is a partner in the J-CCCP pilot project to utilize synergies and maximize the impact of both projects.

The LED street lighting pilot project conducted in St. Vincent and the Grenadines in 2013 under the Caribbean Renewable Energy Development Programme (CREDP-GIZ) outlines useful guidance for the selection and installation of LED street lighting technology. A similar yet adapted concept as presented in the report will be used in this pilot project. Based on the CREDP pilot project, several Caribbean countries are pursuing replacement of their existing street lights with LED lamps.

SECTION D: Targeted Stakeholder Groups and Communities

1. Provide information on the main stakeholder group(s) that will be targeted (name, location and description) (max 500 words) LED street lighting component:

• The citizens of Bartica will benefit from higher road safety and security through higher street lighting illumination levels. • The Regional Democratic Council and, eventually solely, the Town Council will benefit from lower specific expenditure for street lighting. • Overall, the project will avoid GHG emissions from diesel-based electricity generation through conserving electricity by replacing the existing street lamps with energy efficient LED lamps.

PV system with battery backup and EE measures:

• The beneficiaries of this project component are the students and teachers of the 3-Mile Secondary School who live in the dormitory and teachers’ quarters and who will benefit from more reliable lighting for learning and lessons preparation and increased reliability of security lighting. • Furthermore, the Ministry of Education will benefit from reduced electricity bills as a result from the PV system’s offset of electricity procured from GPL and from the energy savings achieved through implementation of the energy saving measures. • Overall, the project will avoid GHG emissions from diesel based electricity generation through conserving electricity by replacing the existing lamps with energy efficient LED lamps and offsetting grid-borne electricity by solar energy.

2. Outline the process by which the key stakeholder groups were identified (e.g. previous studies, questionnaires or surveys, consultations etc.) (max 300 words) 23

Bartica was identified by the Government of the Cooperative Republic of Guyana to be the first model of a “Green Town”. This is documented, amongst others, in Guyana’s Nationally Determined Contribution submitted to UNFCCC. Bartica was therefore chosen as the target community for this pilot project under the assumption that the underlying selection process by which Bartica was identified for the NDC is also applicable to the pilot project.

The beneficiary for the PV system was chosen to be a secondary school based on the following reasons:

• A school is a public building and hence easily accessible for planning and installation of the equipment; • The secondary school facilitates using the equipment for teaching purposes and hence leverages the impact of the project’s pilot character. • Since there are two secondary schools in Bartica, the 3-Miles Secondary School was selected based on the larger number of students and higher feasibility of the technical interventions to be sustainable.

During the project development, the project team made several visits to Bartica, facilitated by the Office of the Presidential Advisor on Environment (OPAE), Office of Climate Change, Ministry of Public Infrastructure, and Ministry of Communities, where consultations were held with several stakeholders on each occasion. The consultation dates and stakeholders consulted are listed below:

The OCC along with the GEA and PMO accompanied the OPAE in joint consultations led by the OPAE to discuss the larger national plan of Bartica becoming a model Green Town. During these discussions, the proposed JCCCP pilot was discussed but no official notes are available. These consultations were held on August 2015, November 2015 and February 2016 with the Regional Democratic Council, Neighborhood Democratic Council, Guyana Water Inc., Guyana Power and Light Inc., Interim Management Committee (Bartica) Chairman and Vice Chairman, Lands and Survey Department, and Toshao - Amerindian Reservation

June, 2016 – JCCCP National Steering Committee Special Meeting – Guyana Energy Agency, Hinterland Electrification Unit, Ministry of Public Infrastructure, OCC, UNDP, and PMO, Please see Attachment 6.1 (Steering Committee Minutes)

September, 2016 – Mayor and City Council (Bartica) councilors, Deputy Mayor, Mayor, RDC Chairman, RDC councilors, GPL Bartica Manager, REO, Education Officer, and the 3-Miles Secondary School Headmistress. Please see Attachment 6.2 (Field Trip Report)

February 2017 – Mayor of Bartica; RDC Chairman; GPL management; 3-Miles Secondary School Head Teacher; Regional Education Officer; RDC chief technician. Please see Attachment 6.3

Beneficiary Framework: List the targeted stakeholder groups/communities and the anticipated number of persons/households in each category who are expected to benefit from the project.

Number of persons/households in each target group category Stakeholder Groups/ Target Community Female-headed Men Women households5 Youth (<18) Elderly (>60)

Township of Bartica

(Source: Guyana Bureau of Statistics, February 2017) 4,024 3,980 3,069 454

Students and teachers of the 3- Miles Secondary School 197 269 N/A 428 0

3. Outline the expected impacts/benefits in the target communities or to stakeholder group(s). Type of Impact Expected Benefits/Impacts

• Improved safety on the roads during night hours from better lighting, particularly for women and children; • Improved orientation by providing guidance and direction through illumination at nights for drivers and pedestrians; • Improved road safety through better roadway lighting with reduced changes between bright and dark spots; • Increased awareness level among the citizens about energy efficiency and LED technology in particular through the envisaged public awareness and Social training measures included in this project; • Improved energy supply security from installation of a PV backup system; • Increased awareness level among students of the 3-Mile Secondary School regarding the use of PV backup systems and energy efficient indoor lighting • Improved reliability of supply of electricity to the dormitory and staff living quarters from the grid connected backup system. This enables the continuation of educational activities during utility failures. This is expected to lead to a direct improvement in overall student performance. • Improved safety at nights during utility failures at the dormitory and staff living quarters through the provision of lighting for security purposes. • Reduced electricity cost for the government through implementation of energy efficiency measures and the PV system estimated at USD 33,360 annually Economic/Financial • Establishing of a financially sustainable system through creation of a framework for a revolving fund, which will pay for maintenance and equipment replacement of the LED lamps with an expected inflow of USD 26,800 annually and PV system with backup battery with an expected inflow of USD 6,570 annually.

5 Please note that female headed households are not benefitting more than others from this project as street lighting does not particularly address female headed households. The PV system does not address female headed households. 25

• Excess funds available in the maintenance fund of an expected USD 13,900 annually can be used for further investments in similar technologies along the same lines in Bartica

• Reduction of GHG emissions of up to 130 t CO2 equiv. per year from replacing and avoiding diesel-based electricity generation • Small negative impact on the environment by earlier retirement of old street lamps and luminaires and thus producing the waste earlier than under normal conditions. Disposal will be according to Guyanese solid Environmental waste laws and regulations • In the absence of an appropriate recycling system, the installation of batteries in the PV backup system and possibly the LED street lights will have a negative impact when they are due for disposal in about 5 to 7 years from installation. • The PV and battery backup system can help providing emergency electricity in case of a disaster, such as flooding Policy • The outputs and outcomes of the project may feed into a NAMA yet to be developed

4. What will be the specific roles of and benefits to men and women in each stakeholder group/community during and after project implementation? Male Female

GEA’s male staff members are expected to be It is expected that some female predominantly involved in teachers of the school will be Specific Roles the design and installation of involved in the training the equipment as all of GEA’s component as trainees. engineers are male.

Female citizens and visitors of Male citizens and visitors of Bartica are expected to benefit Bartica are expected to particularly from the increased benefit from enhanced security on the road at night street lighting infrastructure through better road lighting. Anticipated Benefits because they are more Female teachers and engaged in jobs related to technicians will be especially logistics and thus more likely considered in the training to benefit from the improved component of the project to road safety. facilitate knowledge transfer to students and colleagues.

Do you anticipate any negative outcomes No No from the project on either gender?

SECTION E: Stakeholder Engagement and Gender Analysis

Please note that community/stakeholder participation refers to the active involvement of these groups in and “ownership” of the project.

1. How did communities participate in the planning and development of the project?

TYPE OF CONTRIBUTION Tick ✓ EXPLANATION

Provision of baseline information ✓ Through consultation processes

✓ Through collecting input from stakeholders in consultation processes in connection of establishing the project’s concept note. Input was collected, among others, on the town council’s preferences of street lighting functionality and Development of the project methodology assessment of GEA’s capacity regarding LED street lighting design resulting in definition of the scope of external consulting services.

Stakeholders will be involved in the definition of lighting zones for street lighting in Bartica during project implementation.

✓ OCC/PMO met with RDC councilors to collect information about their needs in September 2016 (Field Trip Report Annex B) and the preliminary concept was introduced in a stakeholder workshop Defining project activities in August 2015.

In February 2017, the town mayor was consulted and the general methodology for the LED street lighting concept was discussed.

✓ Discussions/meetings held with the RDC, NDC, and Outlining community level needs and residents of Bartica during visit to Bartica. Field priorities exercise with Electrical Officer attached to RDC office. Discussion with GPL station Manager.

✓ Reviewed by the Mayor of Region 7 and the Review the draft project proposal. Ministry of Education.

Proposal Development ✓ Through a consultative process outlined above.

TYPE OF CONTRIBUTION Tick ✓ EXPLANATION

See above Draft Proposal Review

Other (please specify)

For more information on the consultation meetings please refer to meeting reports in the attachments.

2. How was their participation facilitated? CATEGORY TICK ✓ EXPLANATION

Undertaking surveys/questionnaires

Responding to surveys/questionnaires

Meetings were held to collect on-ground information, logistic support (Regional Democratic Council/ National Democratic Meetings ✓ Council, Interim Management Committee (IMC), Guyana Power and Light)

Workshops

✓ The project team travelled to have discussions and meetings hosted by the RDC, NDC. Field exercise was conducted with One-on-one discussions Electrical Officer attached to RDC office. One-on-one discussions with GPL station Manager.

✓ Meetings were held to collect on-ground information (RDC/ Focus group discussions NDC, IMC, GPL)

Review the draft project proposal.

Other (please specify)

3. How will communities/ stakeholder groups participate in project implementation? CATEGORY Tick ✓ STAKEHOLDER GROUP EXPLANATION

Volunteers for physical N/A works

(i) OCC will monitor the implementation of the project and will be responsible for project monitoring and reporting.

(ii) Teachers will be engaged in the constant monitoring of the project, including electricity generation meters, state of batteries and particularly the project’s training component, and feed back if modifications to the sustained teaching of the students needs (i) Office of Climate Change modification. It is planned that the students will be taught in how solar (ii) Teachers of the secondary Monitoring and energy is converted by PV cells into ✓ school Evaluation electrical energy, which will be an (iii) Mayor expansion of the regular natural science curriculum. (iv) Government auditors (iii) The Mayor will be engaged to coordinate the monitoring of the functionality of the street lamps and report back any failures so that the collected experience can be used to modify the approach taken in future programs.

(iv) Depending on the finally suggested setup of the revolving fund, Government Auditors may be involved in auditing the fund’s accounts.

(i) GEA will be actively involved in several activities during implementation (see description (i) GEA above) Co- (ii) GPL programming/Project ✓ (ii) Subject to the final decision of Partnership (iii) Ministry of Communities the fund setup, GPL may be actively involved for setting up the revolving (iv) Ministry of Education fund and in collecting the contributions during project implementation

CATEGORY Tick ✓ STAKEHOLDER GROUP EXPLANATION

(iii) The MoC will be involved in the project implementation through making available to it the procurement of relevant documents produced under this project, such as technical specifications, tender dossier. MoC may then with its own funds procure additional lamps to be installed in line with the produced concept for Bartica.

(iv) MoE will own the PV backup system and use it as demonstration for teaching in the school.

Volunteers from among the teachers with technical background will be trained in doing simple maintenance on the PV and battery backup system, such as reading volt Other: teachers will be Teachers of the secondary and ampere meters, check battery trained for system ✓ school capacity, and other similar work that maintenance can be done by non-certified staff. GEA’s engineers will be responsible for more technical maintenance works that require electro-technical skills.

4. If women or men are under-represented in project design, implementation and management, what will you do to increase their meaningful participation in the project? GENDER CAUSE(S) ACTION

It is important to note that the school currently has 38 teachers of which 17 are male and 21 are female. The project will Energy and construction sectors tend to be male Women seek to balance the ratio of male and dominated. female teachers in training to be trainers for renewable energy and energy efficiency teachers.

Men NA NA

Version 3

SECTION F: Results Framework

Selected J-CCCP Pilot Project Outputs Indicators Baseline Targets Monitoring method Source of verification (To be selected from Annex A)

Output 2.6: Climate resilience and disaster Avoided t CO2 equiv. 147 t CO2 equiv. 44 t CO2 equiv. per Counting the number Final taking over report produced risk management activities (Energy pilot emissions from LED per year year of replaced old street upon completion of the lamp demonstrations applied to selected street lighting lamps with LED street installation adaptation, mitigation and disaster risk lamps paid with funds management interventions to catalyse low- from the J-CCCP emission climate-resilient technology project. The original transfer, development and investments in wattage will be the Caribbean) compared against the new wattage of the lamps. For verification of the two wattages, GEA will conduct a test of the electricity consumption of both the existing and the new LED lamps during the lamp installation and performance verification process. Avoided t CO2 equiv. 0 t CO2 equiv. per 18 t CO2 equiv. per Estimated avoided GEA will calculate the figures and emissions from PV year year kWh generated by submit to OCC for verification and system (a) and GPL’s diesel generator forward to UNDP/J-CCCP. implementing energy as follows: (a) To ensure that the cost savings efficiency measures at verification of the resulting from the EE measures the school dormitory finally installed flow into the revolving fund, a (b). capacity and the mechanism will be introduced to system’s efficiency bill the entity paying the school’s

upon commissioning electricity bill and transfer the testing and calculation money into the revolving fund. of the average annual This mechanism will be defined in electricity generation the consultancy to develop the with the PV system revolving fund. using a PV modelling tool for Bartica, such as PV SOL or HOMER. (b) Estimation of the wattage of all replaced lamps and appliances and wattage of replacement equipment and multiplication of the difference with estimated duration of usage to obtained average annual kWh savings. Calculation of emission savings by multiplication with the emission factor of 750 g CO2 equiv. / kWh. Number of men and 56 students live in All 56 students and Counting the number Final evaluation report of the women with the dormitory 11 teachers benefit of students and project. improved access to today, 11 teachers from improved power teachers living in the energy in the teachers’ availability from the dormitory and quarters backup system during teachers’ quarter, power cuts respectively. Additional kW of RE 0 kW 20 kW (+/- 2% for Certification upon Final taking over report produced capacity installed in system design installation. upon completion of the target area deviation allowance) equipment installation.

Number of persons 0 persons trained 6 persons trained (3 Register sheet for Contact the trainees trained in male, 3 female) training maintenance of the PV backup system

*Please add or subtract rows or increase the size of each cell as needed

Explanatory Notes:

SELECTED J-CCCP PROJECT OUTPUTS: Selected J-CCCP Outputs of the project as indicated in Section 3.

INDICATORS: Used to measure success of the expected pilot project outputs/ results. The indicators and the corresponding outputs have been outlined in Annex A. The indicators should be selected and reflected in the Results Framework as follows:

(1) Required- At least one of the required indicators for the Output must be incorporated (2) Optional- Any optional indicators which can be used to measure achievement of the selected Outputs can also be added

BASELINE: Status of the indicators before pilot project starts.

TARGETS: Results that will be achieved by the end of the pilot project based on the indicators. Attainment of the target would be achieved through the implementation of the activities and should be measured relative to the baseline e.g. 3,150m3 of water storage capacity available (3,000 m3 installed, 150m3 repaired).

MONITORING METHOD AND SOURCE OF VERIFICATION: Outline the methods and frequency of monitoring that will be undertaken to assess the progress of project implementation and the success of the activities in attaining the desired results. The sources of data and the other relevant information should also be stated.

SECTION G: Work Plan and Budget Summary Budget Breakdown

Planned budget Responsible Planned Activities Selected J-CCCP Timeframe (months) Party Fundin Pilot Project Amount (Year 1) Amount (Year 2) g Outputs Budget/US$ Budget/US$ Year (2017-2018) Source

4 5 6 7 8 9 1 1 1 1 2 3 4 5 6 7 8 9 0 1 2 Output 2.6 LED Street Lighting x x x x x x x x x x x x x x Office of J-CCCP 30,750 140,925 Project Climate Change Output 2.6 PV system for the x x x x x x x x Office of J-CCCP 94,447 0 school Climate Change Output 2.6 Energy efficient x x x x x x x Office of J-CCCP 5,808 0 lighting for the Climate school Change Output 2.6 Design of revolving x x x x x x x x x x x Office of J-CCCP 2,500 2,500 fund Climate Change Output 2.6 Project x x x x x x x x x x x x x x Office of J-CCCP 11,250 11,250 management Climate Change Output 2.6 Own contribution x x x x x x x x x x x x x x Office of GoGy 41,887 37,364 of the Government Climate of Guyana Change

Detailed Workplan:

Explanatory Notes:

SELECTED J-CCCP PILOT PROJECT OUTPUTS: Kindly restate the Selected J-CCCP Pilot Project Outputs outlined in the “Results Framework” table in Section F.

PLANNED ACTIVITIES: The activities are the steps that will be undertaken within a specified time period to achieve the pilot project outputs. Describe each activity as follows e.g. Conduct site assessment and undertake system design at identified location; develop and implement capacity building exercise in installation and maintenance; system installation and testing.

TIMEFRAME: The expected period of work for the completion of the planned activities

RESPONSIBLE PARTY: The agency/ organisation responsible for undertaken the specific planned activity. More than one entity can be identified for each activity

PLANNED BUDGET: The estimated financial allocations that would be required to facilitate the implementation of each of the planned activities

FUNDING SOUCE- The organization or mechanism providing the funding for the planned activity

AMOUNT- The expected costs for each planned activity

SECTION H: Project Budget Breakdown

PROJECT COST PROJECT FINANCING Contribution from Co- J-CCCP Contribution from funders (Government; Unit Cost Total Cost Contribution community or group Private Sector, Individuals, Expenditure Category No. other) (US $) (US $) (US $) (US $) (US $)

Cash In-kind Cash In-kind Personnel/Labour1 * * 81,578.55 22,500.00 59,078.55 Consultants * * 37,500.00 37,500.00 0.00 Equipment * * 194,500.00 194,500.00 0.00 Materials * * 2,500.00 0.00 2,500.00 Capacity Development * * 7,000.00 7,000.00 0.00 for Group Public Awareness * * 5,000.00 5,000.00 0.00 Local Travel * * 10,544.58 0.00 10,544.58 Contracts * * 14,500.00 14,500.00 0.00 Monitoring and * * 5,000.00 0.00 5,000.00 Evaluation Transportation cost * * 5,000.00 5,000.00 0.00 Contingencies * * 15,557.47 13,430.00 2,127.47 TOTAL (Local $) TOTAL (US$) 378,680.60 299,430.00 79,250.60 * For detailed breakdown see detailed budget in attachment 5.

1Administration: The amounts for these items constitute the project administration budget allocation and should not include overheads. Only the labour time required for the project will be funded. ❖ Clearly explain how you arrive at each figure in the Total Budget Column by including precise notes below. ❖ A Letter of confirmation is required from each co-funder. Specify names and contact information of all co-funders in the explanatory notes.

Explanatory Budget Notes: An explanation for each budget line is required in order for the proposal to be considered. Figures should be quoted in US currency.

Budget Line Item Explanation

Personnel/Labour1 Including a project coordinator to be placed within OCC (USD 22,500; J-CCCP contribution) and GEA’s contribution of labour and engineering (USD 5,639) and a provision for cost of trained staff (USD 5,000) and staff provided through OCC for Communications Specialist, Photo-Video Journalist, Technical Officer (USD 48,440)

Consultants Consultants for LED lighting design and documents, engineering for PV design and consulting for setting up the revolving fund

Equipment Procurement of LED lamps including backup battery, procurement of PV system and backup battery, energy efficient lighting for the school, and spare parts and repair tools

Materials Materials for project documentation, such as video documentary, and other small materials

Capacity Development for Cost for trainings of maintenance staff, technicians, engineers and other stakeholders; cost contains rental of a Group room, catering, transportation, allowance and stationery

Public awareness Cost for production of brochures, posters and flyers, broadcasting time for video documentary, etc.

Local Travel Between Georgetown and Bartica for all local stakeholders

Contracts For equipment installation and modifications of the electrical system that may be required at the school

Monitoring and Evaluation Internal monitoring and evaluation of the project through OCC’s team

Transportation of Transportation allowance for international shipping and transportation of equipment from Georgetown to equipment Bartica

Contingencies Contingencies amount to 5% for equipment procurement for LED street lights and the PV system and 15% for energy efficient lighting in the school, and 15% for GEA’s contribution

Version 3

SECTION I: Project Risk and Assumptions Risk Log: Identify the internal and external risk factors that could result in significant delays or failure to implement project activities. Give thought to the likelihood of them occurring and the actions that should be put in place to manage the risks that you have identified. Examples have been provided in the table below. Explanatory Notes:

• Description of Risk: Outline of the possible risks that could result in delay or failure of the project • Type of Risk: Category of identified risk e.g. Environmental/ Financial/ Organizational/ Operational/ Political/ Other • Probability: Likelihood of the identified risk occurring i.e. High/ Medium/ Low • Impact: Describe the potential effects on the project if this risk were to occur • Mitigation Actions/Management Response: Outline the actions that have been or will be taken to manage the risks Description of Risk Type of Risk Probability Impact Mitigation actions / Management Response

The technology Operational Low The expected Sufficient product warranty will be required when implemented failed to results are no procuring the goods work as expected longer attainable

Stakeholders drop Organizational Medium Quality of Involvement of all stakeholders in an inclusive way interest in project maintenance of Internal the equipment Risk would suffer Factors GPL offers a too low Financial Medium Money available Instead of 80%, 100% of the funds would have to be set rate for for system aside for the revolving fund, and more of the fund would compensation of maintenance have to be spent for system maintenance. electricity to be fed and into the grid replacement would be less

Revolving fund is Financial Medium Money for The government budget would have to cover the not established as regular maintenance cost; further investment in similar systems planned maintenance of would have to be financed through other means, such as the equipment government budget, donor projects or private investment and further investment in similar systems would not be available through the fund

Medium The expected Budget overrun results would no The procurement of the LED lamps and the PV system size during procurement longer be are scalable to fit the budget. The indicators may then have phase Financial attainable to be adjusted

Weather conditions Environmental Medium Loss of time for Selection of a dry season for equipment installation. would not permit implementation Otherwise cater for longer installation period. External installation of the Risk equipment Factors

**Please add rows to the table as required

Key Project Assumptions: These are factors or events that your organization believes to be true and on which the feasibility and success of the project have been based. Whether evidence-based or presumed, the factors must remain true throughout the entire project cycle in order for the expected results to be realized.

KEY ASSUMPTIONS EXPLANATION

GPL accepts to connect the PV system at the school to its It is anticipated that a net-billing arrangement will be put in place for the PV system at the electricity grid school. GPL is currently in the process of defining the conditions of such arrangements and plans to have that ready by end of 2017. GPL has offered to meter the power fed into its grid by the PV system and compensate the Ministry of Education retroactively when the arrangement is in place.

In-kind contributions particularly from GEA and OCC have been This refers mainly to working time and to travel expenses and materials for public awareness and secured project monitoring.

Ministry of Communities will install additional LED street lamps It is assumed that MoC has funding available for the installation of 100 additional street lamps in Bartica to leverage the impact of this project. If this is not the case, the pilot project can still be successfull because the MoC contribution is independent from the main project. MoC’s contribution acts as replicator only.

Procurement of the additional street lamps from the MoC UNDP will do the procurement of the equipment under the J-CCCP pilot project. To avoid delays funds is done separately from procurement under J-CCCP to resulting from a joint procurement for the equipment under J-CCCP and the lamps to be avoid possible delays procured under MoC, the procurement of the latter should be separate but can use the documents produced under the J-CCCP project and may – tender rules permitting – use the same selected equipment supplier as identified under J-CCCP to use synergies as best as possible.

GPL accepts to collect the money for the revolving fund and to This is one of the options for setting up the fund. Other options are possible and will be transfer it to designated bank accounts evaluated in the consultancy included in the project.

No delays are experienced relative to the attached time It is expected that procurement and equipment shipping will be bottle necks of the time line. It is schedule expected that all forerunning processes are running smoothly without delays

Maintenance of the LED lamps is done by a third-party GPL This arrangement is a key element for project sustainability but is not yet defined. licensed contractor to be contracted by the town council in intervals of one or two years.

**Please add rows to the table as required

SECTION J: Project Monitoring, Reporting and Evaluation

Project Monitoring: Clearly outline how the project progress will be tracked and the scheduled periods for collection of data/information. The established baseline for each expected sub-output and the corresponding targets should be used as the benchmarks for determining progress and success.

Explanatory Notes:

Method of Monitoring and Evaluation: The way in which the progress of the project activities and their level of success in achieving the target will be measured

Timeframe: The time period in which the monitoring activities will be undertaken i.e. weekly/monthly/ quarter way and half way through the project/ at the end of the project period

Responsible Party: Identify the individuals that will be undertaking the activity. E.g. Team leader, consultant etc.

Timeframe/ Method of Monitoring and Evaluation Responsible Party Frequency

Inception report

This report will describe the initial activities undertaken at the start of the project and will contain information on any Within the first two months of changes to the approach to the implementation of activities OCC due to consultation with stakeholders, additional data and project start ground proofing of proposed methodologies.

The report will also include a section on the baseline for the project indicators, particularly the current CO2 emissions of

44 the street lighting and the verification of numbers of students in the 3-Miles Secondary School.

Monthly progress reports to report on project progress

The monthly report will provide a regular update on the progress of project activities and implementation. It will detail Monthly by the 10th of each OCC major accomplishments as well as challenges and mitigations following month measures to manage them and keep the project on track and on schedule. This report will also include an analysis of collected data as applicable.

Monthly Financial Reports Monthly by the 10th of each The Monthly Financial Reports will be a summary of the following month OCC/UNPD (for financial expenditure for the reporting period and will be aligned with reporting) the project work plan and budget.

Field Monitoring and Evaluation PMU- Half way through the It is planned that half way through the project, i.e. after 7 project, and after completion of months, PMU will conduct a visit to Guyana and collect and equipment installation verify information about the progress of the project and the implementation. The same will be repeated at the end of the GEA- Monitoring of field works project to verify that all outputs are produced as planned. at the beginning of the works, during installation and shortly PMU, GEA, OCC GEA will monitor the works and other activities in the field before expiration of defects and will report immediately if any shortcomings are liability period encountered. GEA will feed information into the monthly progress reports related to the field activities. OCC - Monitoring of field works at the beginning of the works, OCC will monitor the overall project implementation and during installation and shortly accompanying activities, including stakeholder involvement

45 and public awareness and training activities. OCC will prepare before expiration of defects the monthly progress reports and include any observations liability period made in relation to project monitoring, particularly as it pertains to budget and time line.

Final taking over reports at the end of equipment GEA installation

At the completion of the LED street light installation, GEA will prepare a report on the installed equipment, particularly number of lamps installed, their wattage and number and wattage of replaced HPS/MV lamps. This information will be used to verify the indicator related to avoided CO2 emissions from energy efficient street lighting.

After installation of the energy efficiency measures in the school, GEA will prepare a report on the number of lights Once after installation of each exchanged by energy efficient lighting and the resulting equipment package energy savings and CO2 emission savings.

After installation and commissioning of the PV and battery backup system GEA will prepare a report on the installed equipment, final PV system size and battery capacity, measured efficiencies and power output, expected energy yield and resulting CO2 emission savings from offsetting diesel based electricity generation by PV.

All three reports described above will feed into the final report.

Training Report GEA

After implementation of the training for the school teachers After conducting the in maintenance and operation of the PV and battery backup maintenance staff training system, GEA will prepare a training report that includes the list of participants, topics addressed and the training materials as annex. Final Project Report Two weeks before the end of OCC the project The Final Project Report will be a comprehensive report of the project activities and results from inception to completion and will include an analysis of the baseline in relation to the targets reached and measure the success of the project.

The baseline data will mainly be taken from the inception report as described above. The numerical input for the indicators related to avoided CO2 emissions from the street lights and the PV system and energy efficiency measures at the school will be taken from the Final Taking Over Reports to be prepared by GEA as described above. Information on the number of kW of additional RE capacity installed in the target area will also be taken from these reports.

Verification of the number of men and women with improved access to electricity will be verified by consultation with the head teacher and collection of the student statistics at the school.

The number of persons trained in maintenance of the PV system will be obtained from the participants list for the

trainings to be included in GEA’s training report. GEA will conduct the training.

A full analysis of data collected and interventions that were implemented as well as lessons learned during project implementation will also be included in the report.

**Please add rows to the table as required

Project Reporting and Evaluation: The table below outlines the minimum reporting obligations of the Responsible Organization/ Group undertaking pilot project implementation. Type of M&E Description Responsible Parties Time frame activity

Inception report A report on the initial activities undertaken at the start of the ▪ Pilot Project Team Within the first two project. This report should also contain information on any changes months of project to the approach to the implementation of activities due to start consultation with stakeholders, additional data and ground proofing of proposed methodologies.

Progress reports An update on the progress of project activities and implementation. ▪ Pilot Project Team Monthly This should detail major accomplishments as well as challenges and ▪ J-CCCP National Focal Point mitigations measures to manage them and keep the project on track and on schedule. This report should also include an analysis of data that would have been collected.

Type of M&E Description Responsible Parties Time frame activity

Financial Reports A summary of the expenditure for the reporting period. This must ▪ Pilot Project Team Monthly be aligned with the project work plan and budget ▪ J-CCCP NFP

Field Monitoring This is related to the field monitoring and evaluation exercises that ▪ J-CCCP National Focal Point NFP- As necessary and Evaluation will be undertaken by the J-CCCP project team to verify reported (NFP)

results, monitor project progress and provide technical or ▪ UNDP Barbados and the OECS administrative support where needed. J-CCCP Project Management PMU- Unit (PMU) At least twice in project lifetime

Final Project A comprehensive report of the project activities and results from ▪ Pilot Project Team Two weeks before Report inception to completion. This should include analysis of the baseline the end of the in relation to the targets reached, a full analysis of data collected project and interventions that were used as well as lessons learned during project implementation.

SECTION K: Project Sustainability Clearly outline how the project outcomes will be sustained after the end of the project and how the benefits will continue beyond the life of the project.

1 Creation of a System Maintenance Fund for Sustainability 1.1 Concept of the Fund Ensuring the sustainability of the investments made in the street lights and the PV and battery system is considered a critical element of the project. Besides lack of assigned responsibility for equipment maintenance, the lack of funding for maintenance works and spare parts is one of the most frequent reasons for equipment failure. Therefore, it is foreseen to develop a revolving fund that receives money through savings in the electricity bills of the equipment users.

Potentially, under the revolving fund framework, 80 % of the savings from reduced electricity bills that result from using the installed equipment will be paid into a fund that serves to provide the required financial resources for repair and maintenance works and replacement of the batteries at the end of its useful life. The remaining 20 % will serve to ease the pressure on the public budget. The electricity consumption after installing the equipment will be compared to the consumption levels before installation, and the difference is the savings.

Since the ownership of the street lights and the PV systems is different, it is suggested to also keep the funds separate in order to avoid conflicts when allocating and disbursing the funds.

2 Ensuring Equipment Maintenance It is very important for the sustainability of the equipment that regular maintenance is done. The revolving fund will provide the financial means to do the regular maintenance works. The important aspects beyond the financial matters are explained in the following and include in particular training. Special attention will be paid to training of women as maintenance technicians to work towards gender equality.

2.1 LED Street Lighting Component The availability of know how to do the maintenance works is essential. The training that will be executed with maintenance technicians during the project implementation, the availability of training materials and the periodical refreshing trainings will ensure that the maintenance is done effectively. A maintenance plan outlining the routine maintenance intervals and activities will be set up and maintained by the maintenance staff. It is envisaged that maintenance of the street lights is done by a GPL licensed contractor under a maintenance contract with the town council.

To facilitate a quick response to damages, a stock of the most important spare parts will be kept. This will include in particular photo-cells and spare batteries in sufficient quantities. Whenever spare parts are taken from stock and installed, replacement will be ordered to maintain the spare part level on stock.

2.2 PV and Battery Backup System At least two teachers from the school and technicians from RDC will be trained in maintenance of the PV system. These teachers will be responsible for executing regular maintenance works at the system. In consultations for preparation of this project, the head teacher of the school assured the willingness of the teachers for this activity. The maintenance works may even be adapted by the school’s existing environmental club. Particular attention will be put on monitoring the state of the batteries so that replacement batteries can be ordered with sufficient forerun to avoid total collapse of the system. Spare fuses and other small spare parts will be kept on stock. GEA will conduct all major system maintenance that requires special electrical and technical skills.

3. Dissemination of experience The experience made with this project and lessons learned will be disseminated by OCC and the Government of Guyana among stakeholders at national level to replicate the concept and learn from the lessons learned. For this purpose a video documentary of the project will be produced that will be distributed among stakeholders of similar projects. In addition, project documentation brochures and lessons learnt will be produced and distributed. This project will be executed within the context of broader national plans for the development of Bartica as a model Green Town, and the town is set to launch on June 5, 2017 a project titled “Transitioning to national Energy Security: Bartica as a Model Green Town”, which has budgeted resources for sensitisation and awareness raising, including consultations with residents.

SECTION L: Attachments and Supporting Documentation

Attachment 1: J-CCCP Pilot Project Concept Note, dated February 2017

Attachment 2: Energy Audit Report of the 3-Miles Secondary School, GEA, 2016

Attachment 3: Terms of Reference – LED Street Lighting Consultant

Attachment 4: Terms of Reference – Revolving Fund Consultant

Attachment 5: Detailed budget breakdown

Attachment 6: Consultation Reports

ANNEX A- Project Outputs and Indicators Indicators should be selected from this table and incorporated into the Results Framework in Section F of the Pilot Proposal Template.

Out Output Description Indicators put Required/O ptional 2.1- General Optional Number of men and women who have 2.6 received training in climate change adaptation principles and techniques % decrease in or avoided tCO2 emissions % increase in youths targeted for training in the design/installation/use/maintenance of climate resilient technologies 2.1 Affordable climate-resilient Required Number of men and women with community-based water improved access to water which meets harvesting, storage and international drinking water standards distribution systems designed, built and rehabilitated in selected target areas (e.g. communal reservoirs, rooftop catchment, rainwater storage tanks and conveyance systems) Number of litres/gallons of increased storage capacity which meets international drinking water standards Optional % of female headed households with improved access to water % reduction in time spent collecting and transporting water % reduction in the cost of water collection and transport during drought periods

2.2 Crop diversification practices Required Number of men and women who expand tested for their ability to and diversify the agricultural product improve resilience of farmers to using sustainable techniques climate change impacts. Number of communities which expand and diversify the agricultural product using sustainable techniques 52

Out Output Description Indicators put Required/O ptional % increase of farming land (in hectares) with climate resilient crops planted in the target area Increase in yield (kilograms per hectare) or crop density (plants per hectare) relative to input cost 2.3 Community-based water Required Number of men and women who have capacity and irrigation systems gained direct benefits from improved improved or developed to test climate resilient irrigation systems their ability to raise agricultural productivity. % increase in agricultural land covered with improved climate resilient irrigation systems Increase in yield (kilograms per hectare) or crop density ( plants per hectare) relative to inputs Optional % reduction in time spent collecting and transporting water % reduction in the cost of water collection and transport during drought periods

2.4 Climate-resilient agro-pastoral Required Number of men and women who have practices and technologies (e.g. gained direct benefits from adaptive and water management and soil improved grazing techniques fertility) demonstrated in selected target areas. Increase in yield (kilograms per hectare) or crop density (plants per hectare) relative to inputs

Out Output Description Indicators put Required/O ptional Optional Increase in the number of hectares of grazing area with adaptive and improved grazing techniques Area of farmland where climate smart agriculture technologies have been adopted (e.g. reduced tillage, permanent crop cover, agroforestry) Number of hectares with improved soil health measured by soil organic matter and nutrient balance relative to baseline conditions Reduction in kilograms of toxic chemical use Number of demonstrated soil and water conservation works 2.5 Small-scale infrastructure Required Number of men and women who have implemented to reduce climate gained direct benefits from risk change and disaster-induced reduction measures implemented losses. Number of communities where sector specific risk reduction measures are being implemented, disaggregated by urban and rural areas Number of kilometers of infrastructure implemented (e.g road or slop stabilization) to reduce climate change and disaster-induced losses

2.6 Energy pilot demonstrations Required Number of men and women with applied to selected adaptation, improved access to energy mitigation and disaster risk management interventions to catalyze low-emission climate- resilient technology transfer, development and investments in the Caribbean Optional % increase in kWh of RE capacity installed in target area % decrease in or avoided tCO2 emissions % of female headed households with improved access to energy

Attachment 5: Detailed Budget Breakdown Attachment 5.1: Detailed budget breakdown according to positions in section H

Attachment 5.2: Detailed budget breakdown according to year of spending

No. Item No Unit Unit Rate Price Year 1 Year 2 1 LED Street Lights for Bartica 1.1 Consulting Services 1 LS 30,000.00 30,000.00 18,000.00 12,000.00 1.2 Procurement of new LED Lamps, including 150 Nos 600.00 90,000.00 9,000.00 81,000.00 bracing and all associated costs

No. Item No Unit Unit Rate Price Year 1 Year 2 1.3 Procurement of LED retrofitting, including 20 Nos 150.00 3,000.00 300.00 2,700.00 all associated costs 1.4 Procurement of batteries, charge 150 Nos 120.00 18,000.00 1,800.00 16,200.00 controller + regulator 1.5 Spareparts for LED lamps and battery 10 Sets 650.00 6,500.00 650.00 5,850.00 systems 1.6 Transportation cost 1 LS 3,000.00 3,000.00 0.00 3,000.00 1.7 Installation cost 170 Nos 50.00 8,500.00 0.00 8,500.00 1.8 Training of engineers and technicians 1 LS 2,000.00 2,000.00 1,000.00 1,000.00 (excluding consultant services) 1.9 Public awareness campaign 1 LS 2,500.00 2,500.00 0.00 2,500.00

Contingencies 5% 8,175.00 0.00 8,175.00

Subtotal Position 1 171,675.00 30,750.00 140,925.00

2 Photovoltaic system with battery backup 2.1 Engineering support by external consultant 1 LS 2,500.00 2,500.00 2,500.00 0.00 2.2 Procurement of PV System including 20 kWp 3,000.00 60,000.00 60,000.00 0.00 panels, rack, inverters and cabelling 2.3 Procurement of battery backup system for 15 kWh 750.00 11,250.00 11,250.00 0.00 6 h backup power 2.4 Installation of equipment and 1 LS 5,000.00 5,000.00 5,000.00 0.00 modifications in the building as necessary 2.5 Spare parts 1 LS 500.00 500.00 500.00 0.00 2.6 Repair tools for technicians 2 Sets 600.00 1,200.00 1,200.00 0.00 2.7 Transportation cost 1 LS 2,000.00 2,000.00 2,000.00 0.00 2.8 Education component, including training 1 LS 5,000.00 5,000.00 5,000.00 0.00 for engineers and student's PV tool kit 2.9 Public awareness campaign 1 LS 2,500.00 2,500.00 2,500.00 0.00

Contingencies 5% 4,497.50 4,497.50 0.00

No. Item No Unit Unit Rate Price Year 1 Year 2

Subtotal Position 2 94,447.50 94,447.50 0.00

3 Energy saving measures in the 3-Mile Secondary School 3.1 Replace 175W Mercury Vapor (MV) lamps 20 Nos 127.50 2,550.00 2,550.00 0.00 with 50W LED lamps 3.2 Replace F40T12 fluorescent lamps with 40 Nos 37.50 1,500.00 1,500.00 0.00 15W LED tubular lamps 3.3 Re-wiring of certain dedicated circuits to 1 LS 1,000.00 1,000.00 1,000.00 0.00 be connected to the backup Contingencies 15% 757.50 757.50 0.00

Subtotal Position 3 5,807.50 5,807.50 0.00

4 Project Management 4.1 Services of a project coordinator 15 Mon 1,500.00 22,500.00 11,250.00 11,250.00 4.2 Consultancy to set up maintenance fund 1 LS 5,000.00 5,000.00 2,500.00 2,500.00 Subtotal position 4 27,500.00 13,750.00 13,750.00

Grand total 299,430.00 144,755.00 154,675.00

IN KIND CONTRIBUTIONS No. Item No Unit UR Price 5 GEA's contribution 5.1 GEA's services for the LED street light component 5.1.1 Assist the consultant in developing an LED 1 LS 313.25 313.25 313.25 0.00 street lighting concept

No. Item No Unit Unit Rate Price Year 1 Year 2 Local Travel 1 LS 240.00 240.00 240.00 0.00 5.1.2 Assist in the tendering process for the LED 1 LS 125.30 125.30 125.30 0.00 street lights 5.1.2a Local Travel 1 LS 5.78 5.78 5.78 0.00 5.1.3 Assist in testing the LED streetlight 1 LS 501.20 501.20 0.00 501.20 samples obtained from suppliers 5.1.3a Local Travel 1 LS 840.48 840.48 0.00 840.48 5.1.4 Supervise the installation of the bulk LED 1 LS 1,879.52 1,879.52 0.00 1,879.52 street lights 5.1.4a Local Travel 1 LS 3,421.69 3,421.69 0.00 3,421.69

5.1.5 Contingencies 15 % 1,099.08 0.00 1,099.08

5.2 GEA's services for the PV system 5.2.1 Design and specification of the system 1 LS 313.25 313.25 313.25 0.00 5.2.1a Local Travel 1 LS 578.31 578.31 578.31 0.00 5.2.2 Assistance during tendering of the system 1 LS 187.95 187.95 187.95 0.00 5.2.2a Local Travel 1 LS 8.67 8.67 8.67 0.00 5.2.3 Supervision of system installation 1 LS 626.51 626.51 626.51 0.00 5.2.3a Local Travel 1 LS 1,108.43 1,108.43 1,108.43 0.00 5.2.4 Provision of training to maintenance staff 1 LS 375.90 375.90 375.90 0.00 5.2.4a Local Travel 1 LS 645.78 645.78 645.78 0.00

5.2.5 Contingencies 15 % 576.72 576.72 0.00

5.3 GEA's services for the EE measures in the school 5.3.1 Design and specification of the equipment 1 LS 187.95 187.95 187.95 0.00 5.3.1a Local Travel 1 LS 0.00 0.00 0.00 0.00 5.3.2 Assistance during tendering of the 1 LS 187.95 187.95 187.95 0.00 equipment

No. Item No Unit Unit Rate Price Year 1 Year 2 5.3.2a Local Travel 1 LS 8.67 8.67 8.67 0.00 5.3.3 Supervision of the equipment installation 1 LS 187.95 187.95 187.95 0.00 5.3.3a Local Travel 1 LS 346.99 346.99 346.99 0.00

5.3.4 Contingencies 15 % 137.93 137.93 0.00

5.4 GEA Monitoring 5.4.1 GEA Project Monitoring Activities 1 LS 751.81 751.81 248.10 503.71 5.4.1a Local Travel 1 LS 1,339.76 1,339.76 442.12 897.64

5.3.4 Contingencies 15 % 313.73 103.53 210.20

Subtotal GEA's contribution 16,310.60 6,957.07 9,353.53

6. Government staff involvement 6.1 General position for all staff of 1 LS 5,000.00 5,000.00 2,500.00 2,500.00 government institutions being trained under this project 6.2 Materials for production of a video 1 LS 2,500.00 2,500.00 1,250.00 1,250.00 documentary on the project 6.3 Monitoring and Evaluation by independent 1 LS 5,000.00 5,000.00 2,500.00 2,500.00 body 6.4 OCC staff assigned to the project: 14 Mon 3,460.00 48,440.00 27,680.00 20,760.00 Communications Specialist, Photo-Video Journalist, Technical Officer 6.5 Local travel 1 LS 2,000.00 2,000.00 1,000.00 1,000.00 Subtotal government contribution 62,940.00 34,930.00 28,010.00

Total In Kind Contribution 79,250.60 42,887.07 32,363.53

Attachment 6 - Consultation Reports

Attachment 6.1 JCCCP National Steering Committee Minutes Ministry of the Presidency Office of Climate Change Minutes of the National Project Steering Committee Special Meeting - Pilot Project: Renewable Energy and Energy Efficiency- Bartica, Region 7 held on Tuesday June 21, 2016 at 10:00 hrs at the Permanent Secretary’s Boardroom, Ministry of the Presidency, Shiv Chanderpaul Drive, Bourda

Present were:

1. Dr. Mahender Sharma, Chief Executive Officer, Guyana Energy Agency (GEA) 2. Ms. Shevon Wood, Economist, Guyana Energy Agency 3. Mr. Shane Singh, Technical Officer, Office of Climate Change, Ministry of the Presidency (MoTP) 4. Ms. Astrid Lynch, Programme Analyst, United Nations Development Programme (UNDP) 5. Mr. Patrick Chase, Electrical Engineer, Hinterland Electrification Company Incorporated (HECI), Ministry of Public Infrastructure (MoPI) 6. Mr. Nikolaus Oudkerk, Coordinator, Project Management Office (PMO), Ministry of the Presidency (MoTP) 7. Mr. Rafael Gravesande, Project Manager, Project Management Office (PMO), Ministry of the Presidency (MoTP) 8. Mr. Marlon Bristol, Monitoring and Evaluation Specialist, Project Management Office (PMO), Ministry of the Presidency (MoTP)

Excuses/Absent:

1. Rear Admiral (Ret’d) Gary Best Presidential Advisor on the Environment, Ministry of the Presidency 2. Mr. Hubert Forrester MIF Consultant, Inter-American Development Bank 3. Mr. Geoffrey Vaughn Coordinator/Chief Works Officer, Ministry of Public Infrastructure 4. Mr. Renford Homer Chief Executive Officer (Interim), Guyana Power and Light

Objectives of the PSC meeting:

The main objectives of the National Project Steering Committee (PSC) Special Meeting on Energy were to: - Provide an overview of J-CCCP Project - Gather Stakeholder guidance on the development of the Project’s Concept Note

The Special Meeting was chaired by Mr. Shane Singh (OCC) and proceeded as per agenda:

1. Agenda Activities Facilitators 62

Opening Remarks & Guiding points Mr. Shane Singh, Chairperson Overview of the JCCCP Project Mrs. Astrid Lynch, Programme Analyst & National Focal Point, J-CCCP Open Discussion on Renewable Energy and Energy Mr. Nikolaus Oudkerk, Coordinator and Mr. Rafael Efficiency Pilot Project- Bartica, Region 7. Gravesande, Project Manager, PMO

Next Steps and Closing Remarks Mr. Shane Singh, Chairperson

2. Opening Remarks

Mr. Shane Singh called the meeting to order at 10:15 hrs. He welcomed participants to the meeting on behalf of the Office of Climate Change and Ministry of the Presidency and then gave a summary of the J-CCCP Project and the roles of the Project Steering Committee (PSC), Office of Climate Change (OCC), Project Management Office (PMO) and United Nations Development Programme (UNDP).

Rear Admiral Ret’d Gary Best sent his regrets for being unable to attend the PSC meeting.

3. Guiding Points

Mr. Singh advised that the Government of Guyana (GoG) indicated that the project budget of US$600,000 would be divided equally between two priority projects: (1) Renewable Energy & Energy Efficiency and (2) Improved Access to Water. The Chairperson further advised that the US$300,000 must also cater for project related activities such as Monitoring & Evaluation, supporting PSC meetings and the potential engagement of a Project Manager. Hence, a budget of between US$250,000 to US$275,000 should be the target for all other project implementation activities.

The Chairperson informed the gathering that, as experts on their respective fields, their role is to guide the PMO in developing the most appropriate project idea for GoG’s consideration, especially since the Project Concept Note’s (PCN) development is in its embryonic stage.

4. Overview of the J-CCCP Project

Mrs. Lynch delivered an MS PowerPoint presentation outlining the J-CCCP project. She discussed the overarching objective of the J-CCCP, the outcomes of the project and she then discussed Outcome 2, Output 2.6 which was the topic of the PSC discussion. Mrs. Lynch also explained to the committee the proposed steering mechanism for pilot projects under the J-CCCP and made reference to the draft Pilot Project Criteria document which was shared with the meeting’s members.

5. Open Discussion on Renewable Energy & Energy Efficiency Pilot Project – Bartica, Region 9.

The Chairperson invited the PMO to give a brief summary of the ideas for the pilot project. These included Solar LED and Energy Efficient LED Street Lights Solar Photovoltaic Lighting in Schools or Government Buildings, Bio-digesters, and Climate Smart Building.

Based on the same, Dr. Sharma (GEA) indicated that all the proposed ideas were possible and ensuing discussions allowed for the preliminary assessment of the pros and cons of each. a. Solar Photovoltaic (PV) Lighting for a School

- Dr. Sharma indicated that the GEA had done some work and has data on Solar Power in schools. He further suggested that such a project should be fairly easy to roll out as the GEA initiatives undertaken were scalable. - Dr. Sharma cautioned, however, that if the plan entails installing Solar Photovoltaic Lighting, additional factors with corresponding cost implications have to be considered. These include installation of storage (which could potentially triple the costs), security, cables etc. - He further contributed that such a project only benefits a narrow band of the community and it may be more beneficial to focus on another, more wide reaching project such as street lighting (as the benefits of this activity can be experienced by all members). b. Bio-digester

- Dr. Sharma indicated that bio-digesters could be installed for between G$200,000 – G$300,000. - The operation of a bio-digester is contingent on a continuous supply of feedstock, which can be obtained from farms that have between 5-10 heads of cattle. It was noted that there are not many farms in Bartica which would be able to continuously supply feedstock to the bio- digester. - Another alternative feedstock could be derived from solid waste. The GEA indicated, however, that they have no experience utilizing same to the end. Additionally, the cost of using this material may prove comparatively more expensive. - The use of saw dust as another feedstock alternative was suggested, however, and it was noted that while this was possible, there were also increased cost implications as the saw dust would need to be pelletized. Transportation considerations would also need to be addressed. - It was noted that the gas generated could be used for cooking. There is also the potential for electricity to be generated from this technology, however, it would require additional effort and also has inherent cost implications. - Dr. Sharma also stressed that daily work is required to ensure that the bio-digester functions effectively. It has been the GEA’s experience that due to associated labour intensiveness, there is generally waning interest in its continued operation. c. Solar LED (Photo Voltaic) and Energy Efficient (EE) LED Street Lighting

- The PMO indicated that they had begun gathering background information for this project. There is an approximation that 650 lights would be needed for Bartica based on a survey done earlier in the year. - It was recommended that a combination of both Solar LED and Energy Efficient (EE) LED lighting be employed. - Dr. Sharma stated that the benefits of this initiative would be more visible and would benefit a larger section of the Bartica community.

- The GEA has experience in both Solar Powered and EE lighting; hence, the Agency could provide data as well as technical support for a project of this nature. Dr. Sharma indicated that the current set up for PV requires a cabinet for the battery (storage), the solar panel and the bulb. However, the GEA learnt of another design which is a combined Photo Voltaic unit (smaller than the current design), and is in the process of procuring and testing this technology before advising on its use. - Dr. Sharma advised the Committee of the fixture requirements and approximate cost for the installation of both lighting systems. He also indicated that the payback period for Solar LED lights was 2-3 years versus that of months for LED lights. - It was also stated that for Solar LED to be installed, the post must have the space to accommodate the new structure which is usually bigger than the current structure. As such, if the current pole cannot support the Solar LED then a new pole will have to be planted, which will increase the overall cost. - The installations of other technologies, such as motion detectors and dimmers, also will increase costs. - The issue of security for these fixtures was raised and it was proposed that the PV lighting be installed in more central parts of the town while the LED lights are installed on the outskirts. - The placement of the type of lighting fixtures would be contingent on factors such as the space available on the poles to accommodate Solar PV lights, the amount of shade and other GPL installations. Hence, some technical expertise is needed to assess the suitability of poles in Bartica. - The issue of sustainability was broached and the PMO outlined the proposal to have a revolving fund where the savings accrued could be reinvested in the operation and maintenance of these technologies. It was also suggested that the GEA be the agency with responsibility for managing the fund however; Dr. Sharma was not in agreement with this management proposal. - The GEA and HECI representatives both agreed that, based on previous experience, the revolving fund may not be the best mechanism for this project and should probably be abandoned, especially since the present payment structure and costs for the electricity and maintenance of existing lighting fixtures may not be clearly defined. There may also be hesitance by the Township’s management to pay potentially more for the lighting services over the long term than they do at present. - It was recommended instead that the pilot be sold as a project which accrues savings which can be reinvested to support other development initiatives within the community. Additionally, the environmental benefits of reduced carbon emissions could also be used to increase the community’s awareness of the technologies and the role it plays in transforming Bartica into a green town.

d. Climate Smart Building

- There was a brief discussion on the potential retrofitting an existing Government building, possibly a school or community centre, to be a climate smart building. - Some of the concerns raised in earlier discussions, including comparative low visibility of benefits and addressing the needs of a narrower range of the community, were cited as potential deterrents.

65 e. Energy Efficient Stoves

- The potential of installing an EE stove at a school in Bartica was also considered. Dr. Sharma indicated that while there are benefits such as the reduction in wood consumption by 50% through this technology, there needs to be buy-in from the Head of Institution. - Cognisance must also be given to the existing cooking source employed, as it may prove challenging to change a school from the convenience of utilizing a gas stove to that of an EE one.

General discussions:

- Irrespective of the pilot’s focus, consultation with buy-in and involvement of Bartica’s authorities and key stakeholders are pivotal to the project’s success. As such, efforts should be made to include key resource persons from Bartica in the PSC, possibly virtually. - It should be made very clear from the onset of the project there will be a transfer of ownership to the Township post installation and that town’s authorities need to put the necessary measures in place for operation and maintenance. - In developing the Project Concept Note (PCN), the expectations of the community, sustainability and gender considerations should be addressed. - Decisions have to be made on which would be the OCC/ PMO’s partnering agency for this project’s execution. - GEA is willing to provide technical support for the project which may negate the need for consultancy services.

Next Steps:

- GEA to provide any available data and information on the potential project focal areas to PMO - PMO to give guidance on specific targets (e.g. the target school for lighting, the farm (s) for provision of bio-digester feedstock etc.) to the GEA who would assist with building the project profiles for each area. - PMO to propose the discussed potential project areas for GoG’s consideration and refine or develop draft PCN to suit. PMO indicated that the anticipated completion date for PCN drafting is Friday July 1, 2016. - PCN to be shared with the GEA prior to the next PSC meeting. - A PSC meeting is to be called with all members invited, including representatives from Bartica, to discuss and gain consensus on the draft PCN.

With there being no other business, the Chairman thanked the PSC for their contributions and closed the meeting at 11:07 hrs.

Attachment 6.2 – PMO’s consultation reports

PROJECT MANAGEMENT OFFICE Three Miles Bartica Secondary School’s Dormitory Building. FIELD VIST REPORT.

3 Miles Bartica Secondary School Dormitory Building.

Date: Monday 5th- Wednesday 7th, September 2016.

Name, designation and (Agency):

1. Nikolaus Oudkerk – Coordinator – Project Management Office 2. Rafael Gravesande – Project Manager – Project Management Office 3. Brian Constantine – Energy Engineer – Guyana Energy Agency 4. Astrid Lynch – Japan-Caribbean Climate Change Partnership 5. Mr. Gavin Bovell – Energy Specialist 6. Mr. Patrick Chase – Engineer – Hinterland Electrification Company Inc. 7. Mr. Charles Griffith – Engineer 8. Mr. Timothy Fisher – Surveyor 9. Mr. Marc Smith – Engineer – Ministry of Communities and Superintendent of Works on the Bartica Town Council

Abstract

On Monday 5th to Wednesday 7th, September 2016, a delegation of experts visited Bartica Town, Region Seven, Guyana. The primary objective of the field visit was to prepare a detail project activities list for the JCCCP renewable energy Pilot in Bartica. Bartica is identified to be Guyana’s Model green Town by the president of Guyana, therefore requiring a transformation to renewable energy use and generation.

The street lighting system in Bartica was reviewed and analyzed for the possible transformation to solar powered streetlights. The streetlights were counted, supporting structures analyses for distances apart and proximity to public roads. Areas that were not connected to the electrical grid were also analyzed for possible installation of street lighting. A detailed project activity list was developed for the changing of the street lighting system in Bartica to Solar powered streetlights.

Secondly, Three Miles Bartica Secondary School is one (1) of two (2) Secondary schools in the Town of Bartica and has a dormitory that houses approximately Ninety Students with a fifty-fifty percent spilt in gender. The dormitory building is currently powered by electricity generated diesel through the Bartica Electrical Grid. This building was analyzed for the design and application of a solar photovoltaic electrical system, with storage and possible grid tie.

Through guided inspections, technical inspections and question and answer sessions at various locations the team gathered technical information for the formation of a detailed project activity list composing of two (2) components: Solar Powered Street lighting system and a Solar Photovoltaic System for Three Miles Bartica Secondary School Dormitory Building for the JCCCP renewable energy pilot in Bartica.

(1) Introduction

The Government of Guyana through the Office of Climate Change is seeking to implement two pilot projects under the Japan Caribbean Climate Change Partnership (J- CCCP) project. The second project identified was the “Renewable Energy Project” for which the Town of Bartica, Region Seven is the location for project implementation.

The President of Guyana, in what can be considered one of his principal policy announcements, declared that the Town of Bartica should serve as a model of the green economy in Guyana. The guiding principle behind this concept is the transformation to an economy that is primarily grounded on renewable, sustainable and environmentally friendly practices, with the development and implementation of modern green technologies as the pivotal approach to be employed.

The use of renewable energy sources in the Bartica Town is one of the first steps in transforming the town to a green model. The JCCCP pilot energy project seeks to demonstrate at a pilot level that the renewable energy is use in Bartica is feasible option.

(2) Methodology

Relevant data was obtained from a detailed inspection of street lighting system and the Three Mile Bartica Secondary School Dormitory building. The inspections were followed by questioning the stakeholders of the systems, where technical questions were asked as it related to the various components of the energy consumption; energy demands, consumption patterns, deficiencies in the current system, maintenance and possible future plans of expansion. Finally a detailed project activity list was constructed for the both proposed energy component.

(3) Results

From the inspections and interview with stakeholders regarding the two components of the energy pilot, the street lights component resulting in a detailed project activity list for the replacement of the existing street lights with solar street lights.

Three Miles Bartica Secondary School’s dormitory building requires a more detailed follow up to design the system components. The previous design was done during a school recession period therefore energy consumption would not have been reflective of actual energy demand of the building. However, an initial project Activity list was still developed for this component.

Please See Annexed Table 1 for full project activity list for both energy components.

(4) Summary and Conclusion

The team was satisfied with the overall visit and field inspection of the Street lighting and Three Miles Bartica Secondary School Dormitory Building. The Street lighting system appears to be a straight forward project with minimum degrees of difficulty. The street lighting project will seek to change One Hundred and Seventy Nine (179) existing street lights to individual solar powered street lights throughout the town of Bartica.

The Three Miles Bartica Secondary School Dormitory building however will require a follow up visit and inspection to design a complete system. Guyana Energy Agency will conduct the follow up visit and design a sustainable sized system for the building. The follow up is required to full document power requirements during regular school hours and after hours.

Therefore the street lights component of the pilot project has defined project activities as seen in the Annexed Table 1. The solar photovoltaic system with storage for the schools dormitory building will have the proposed project activities which will be refined after the completion of Guyana Energy Agency follow up visit.

Version 3

(5) Annex 1 Timeframe (months) Year 1 Year 2 Expected Pilot Project Planned Activities 2016 2017 Outputs/Results Budget/US$ Budget/US$ O N D J F M A M J J A S O N D

JCCCP project approval Seeking JCCCP project approval

Improved knowledge on streetlight Conduct on ground street light inventory $ - $ - distribution in Bartica. and distribution study

Design a suitable streetlighting system using Improved understating of use of efficient and renewable energy source for $ - $ - renewable energy in Bartica area the town of Bartica.

Procurement of system components Procurement of system components and $ 144,000 $ - to implement the project delivery to Guyana Energy Agency.

Procurement of transportion and installation Procurement of services for the services for the solar photovoltaic $ 20,000 $ - implement the project streetlighting system in Bartica.

Conduct on ground solar photovoltaic Improved knowledge on solar feasibility and energy audit of Bartica $ - $ - photovoltaic potential in Bartica. Secondary School Dormitory.

Design a suitable and efficient grid Improved understating of use of connected solar photovoltaic system with $ - $ - renewable energy in Bartica area storage for Bartica Secondary School Dormitory.

Procurement of system components Procurement of grid connected solar $ 85,000 $ - to implement the project photovoltaic system with storage

components and delivery to Guyana Energy Agency.

Procurement of transportion and installation Procurement of services for the services for the grid connected solar $ 15,000 $ - implement the project photovoltaic system with storage in Bartica Secondary School Dormitory.

Design a revolving fund structure for Procurement of consultancy to collection, use and goverance of energy $ 5,000 $ - implement the project savings.

Monitoring and Evaluation Monitoring and evaluation activities $ - $ -

Community based stakeholder Operation and maintenance workshop held $ 5,000 $ - operation and maintenance training in the pilot community.

Project Management Project Manager $ 25,000 $ -

$ 299,000

Version 3

ATTACHMENT 6.3 SUMMARY REPORT ON OCC´S ENGAGEMENT WITH SENIOR REPRESENTATIVES OF BARTICA

What: Meeting with senior representatives of Bartica to discuss collaboration in support of H.E The President, Green Agenda

Date: January 23, 2017

Who: Mr. Gifford Marshall, Mayor of Bartica; Mr. Kenneth Williams, Councillor, Mr. Akbar Chindu, Regional Education Officer, Carmel Willaims, Principal (ag), 3 Miles Secondary School, Bradley Schwartz Youth Representative; Ms. Janelle Christian, Head, Office of Climate Change, Ms. Yasmin Bowman, Communications Specialist, Office of Climate Change

Ms. Christian met with the senior representatives of Bartica to discuss the progress of the initiatives in execution by the OCC in support of the President´s initiative of Bartica becoming a model Green Town, and those in the preparation pipeline. The meeting was also used to receive feedback from the representatives on project design and identify other areas for support. The initiatives discussed included:

i. Project Titled: Transitioning to National Energy Security: Bartica as a Model Green Town, financing by the Government of Italy ii. Project Titled: Piloting Solar-Photovoltaic (PV) Systems and Energy Efficient Streetlights in Bartica, Region 7, financing by the Government of Japan iii. Project Titled: Mainstreaming Low-emission Energy Technologies to Build Guyana´s Green Economy, with financing from the Global Environment Facility iv. Green Bartica Communication Campaign

The Mayor expressed his satisfaction with the communication activities executed in 2016, particularly the Secondary School Debating Competition, Spelling Bee for Primary Schools and the Street Theatre Engagement and Reinforcement in various communities, which helped to raise their awareness. A request was made for the continuation of these activities in the schools by the Regional Education representative.

The Mayor indicated that as part of the larger national programme by the Ministry of Communities, Bartica will be among the first towns to benefit from the street lighting initiative, which seeks to install one hundred street lights, in each of the nine municipalities. Part of this initiative, also involves, the change out of inefficient lighting in public buildings starting with the Municipal Office. Thus the pilot project, will complement these national initiatives and ensure that larger areas in the community, particularly those that do not currently have light, will be served. The representatives also indicated the Community of Agatash has been identified to receive solar street lights, which will be piloted by the Guyana Energy Agency.

Councillor Williams, highlighted the need for members from the community to be trained under the pilot programmeso that Bartica would have capacity to effect repairs and maintenance of

74 the system, questions were also raised with regards to who will cover the cost, since the municipality is relatively new.

The OCC indicated that this was discussed with the Guyana Energy Agency, which committed to train at least six (6) individuals from the municipality, it was agreed that it be would ideal for the training to be facilitated in Bartica since it would be more cost effective.

The OCC apprised the team of the planned visit by the Proposal Writer, and thanked the Mayor and facilitating his visit.

The Mayor requested the OCC´s support to facilitate sensitisation sessions on Green Agenda with community leaders and the Council.

Support was also requested for installation of renewable energy and energy efficiency measures at the municipal market and a composting facility for the organic waste.

A tour of market and the new recreational park which will be powered by solar PV lights, was facilitated by the Mayor and his Team.

Version 3

Attachment 6.4 – Consultant’s stakeholder meeting report

Meeting at the office of the Regional Democratic Council Date and time: 2.2.2017, 11:45 h Participants: Mr. Gordon Bradford; Regional Chairman (RC) Mr. Akbar Chindu, Regional Education Officer, email: [email protected] Daniel Williams, Head Teacher 3-miles Secondary School Marc, Community Representative Mr. Fredericks, chief technician Brian Constantine, GEA Sven Homscheid-Carstens, Consultant

Collection of general facts: - Bartica encompasses about 14 square miles - Bartica has 4 nursery schools; 5 primary (including one annex); 2 secondary schools - The 3-miles secondary school has the following students and teachers: 566 students, 224 boys; 346 girls 52 students live in the dormitory, but the dorm caters for 100 38 teachers are in the school of which 31 are working and the others are on study leave 11 teachers live on campus - The IT lab has one large UPS for all computers, which is however not working properly - School vacations are Christmas 3 weeks in December; 2 weeks around Easter; and summer break in August from 1st week in July to 1st week in September.

Project specific discussions: Involvement of head teacher so far was through one previous meeting. During this meeting areas of needs were identified.

Renewable energy and energy efficiency is being taught at school today in social studies. In grade 7 to 11 the students learn about renewable energy, including PV. The PV system can therefore be used as demonstration for teaching. In addition, micro-science kits (PV panel, batteries, wires, ...) where students are doing experiments could be included in the project to supplement the teaching. The school has also an environmental club that could get involved in the system’s operation and maintenance.

Meeting in the Mayor’s Office in Bartica Date, time: 2.2.2017; 10:30 h Participants: Mr. Fredericks, chief technician Mr. Gifford Marshall, Major Mr. Brian Constantine, GEA

Sven Homscheid-Carstens, Consultant Marc, Community Representative

Collection of general information about Bartica: The main economic activity in Bartica is gold mining, directly and in business areas indirectly related to that (98.9% indirectly).

The major on-going or planned activities in Bartica related to the Greening Bartica initiative are: - The Ministry of Communities intends to implement LED street lights; - GEA intends to install 20 solar street lights in Agatash, an indigenous area that has nearly no street lights today; - GPL plans to install a solar-diesel-hybrid system - The Ministry of Communities intends to exchange government buildings’ indoor lighting to led; - An initiative for greening the community center is planned; - Improving waste management will be implemented; - GBTI bank is to launch a scheme for greening households;

Are there already any renewable energy projects in Bartica? - Currently, the Anglican church operates an isolated PV system; - One private person runs 70% of its electricity on solar;

Information specific to the project: Is the community involved in the project planning phase of this pilot project? If yes, how? - Consultations with residents are held. Furthermore, information is disseminated via TV about the meetings with the organizers and related community meetings.

Who are the owners of the street lights? MPI = Ministry of public infrastructure GPL = Guyana Power and Light NDC = Neighborhood Democratic Council RDC = Regional Democratic Council (Note: MPI and NDC are one entity.)

Currently, RDC pays the light bill. In future, town council will pay because the newly found town council will assume more responsibility for those matters.

Although different entities may have purchased the lights, the town council / RDC pays for its operation.

Will it be desirable to include a functionality into the new lamps so that the street lights can be dimmed in the wee hours, say from 1 am to 4 am to half its output? - Yes.

Would backup power for street lights be required to compensate for power outages? - Yes.

The current wattage of the street lights is 250 W (HPS) and 175 W (MV). However, 250 W lamps should be used throughout.

The Ministry of Communities plans to install close to 200 LED lamps in Bartica central and west areas. Mr. Marshall explains that he requests more lights at Bartica to cover the area up to the 4-miles road.

The West Indian Housing Scheme is converted into a so called “green park”. In this conjunction it is planned to install about 8 to 12 solar street lights.

It was noted that public awareness is important and needs to be included in the project concept.

Bartica will have its first Green fair in the first week of May (1-7th) (Bartica was turned into a town on 7.5.2016). Bartica is currently looking for funding for the fair.

Meeting with Guyana Power and Light in Bartica Date and time: 3.2.2017, 9:20 h Participants: Marc Sven Collin, GPL, 455-2315 Linsey Shepperd; 623 9091; [email protected]

Collection of background data: Fuel consumption?: 50-60,000 igal Diesel per month Energy output: 850-900 MWh per month Installed capacity: 4.3 MW (2 x 1.4 MW + 1.5 MW) Generation efficiency: 63-67 igal/MWh

Frequency and duration of power outages: in January: 12 outages of about an hour to 4-6 Reason: T&D, Transformers Load shedding is done; for about 8 hours; There is flexibility in load shedding schedules

Project related information: How much is the street lighting bill (on average)? - Its fixed every month based on number of lights;

What is the street lighting electricity consumption? - It is not metered but assessed based on the number of lamps and its wattage.

What are the electricity tariffs in Bartica? 79

Domestic: for demand<75 kWh per month = 39.1 GYD/kWh; for demand >75 kWh per month = 48.48 GYD