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Minutes of the East Clandon Parish Council Meeting Held in the Village Hall on Wednesday, 8Th February 2017 at 7.45Pm

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Minutes of the East Clandon Parish Council Meeting Held in the Village Hall on Wednesday, 8Th February 2017 at 7.45Pm chairman parish clerk Mrs Sibylla Tindale Alyson Blackwell Clandon Downs 01483 222312 High Clandon [email protected] East Clandon Surrey GU4 7RP 01483 225660 [email protected] Minutes of the East Clandon Parish Council Meeting held in the Village Hall on Wednesday, 8th February 2017 at 7.45pm. Present Sibylla Tindale (Chair), Ian Peacock, Clare Goodall In Attendance Alyson Blackwell (parish clerk), Martin Warner, Shere Hill Climb (part meeting) 3 Local Residents. 17/10 Apologies for Absence Ray Corstin, Al Mundy, GBC Cllrs David Reeves, Matthew Sarti, Jenny Wicks, SCC Cllr Bill Barker. 17/11 Disclosures of Interest There were no disclosures 17/12 Minutes of the Previous Meeting on 11th January 2017 The Minutes were signed by the Chair as a true record. 17/13 Matters Arising – not dealt with below as separate agenda items: Item 15/087/a. Clandon Conversations – Oral history project nearly completed. Final stage to install the link on the village website. Archive of recording to Surrey History Centre. Ian and Jane Thorold agreed to arrange the launch meeting and tea party for the interviewees, proposed date 13th May and evening launch for IP Villagers to promote the project and go live on the website, proposed date 13th or 14th May 2017. Suggestion to have details available in the Village Hall on the Open Garden weekend of 3rd & 4th June 2017. Item 16/023 Footpath 68 Green Lane Awaiting feedback from Hannah Gutteridge, SCC on phase 1 clearing the path, 2nd phase for earthworks and scalping needs to be completed by 31st March 2017. To chase up progress. PC Item 16/045 Review of risk assessments – Quote awaited to clear the ditches on Back Lane. Item 16/043 Consultation on M25 junction 10/A3 Wisley interchange- Feedback shared by a local resident who attended one of the meetings. Item 16/072 Play Strategy – Awaiting quotes from playground suppliers for an ST adventure trail and treehouse for the playground. Item 17/05 War Memorial In progress on getting permission for the works to be done. Final approval required from Diocese, PCC and ECPC. War Memorials Trusts visited given advice and referred to Historic England. Seeking revised quotes. Agreed to request carry forward of Concurrent Functions grant from GBC PC to 2017/18. Roger was congratulated on his tenacity with the project. Item 17/09c.) SCC Highways request to replace damaged posts – Request logged, PC awaiting feedback. Item17/09d.) Clearing by the tennis courts – Resolved. Thanks were extended to Ray for cutting back the overhanging tree, to Chris Ross and volunteers for clearing the playground and tennis court area. Item 17/09h.) Back Lane Pond maintenance – Resolved, been done. 17/14 Plans for Spring Clean Litter Pick – Provisional date agreed 1 April 2017, to check date of Church clean before circulating details to Villagers to ask for PC volunteers 17/15 Financial Matters a.) Financial Reports 5 December 2016 to 5 January 2017 had been circulated and were accepted. b.) Quotes for tennis court fencing replacement – Carry forward to next meeting, RC awaiting 3rd quote. 17/16 Planning Matters - Planning Application a.) 16/P/02486 – Yew Tree Cottage – refused due to size awaiting formal notification. b.) 17/P/00067 War Memorial works – Noted above. 17/17 Any Other Business a.) New Road drainage – concerns were expressed by a local resident about the surface water collecting due to poor drainage in New Road and impact on the verges with the build-up of water and ice. Reported to SCC as a long standing issue but no response to date. Agreed to follow up with SCC Highways. PC b.) Arrangements for AGM - To send invites following the next meeting, invited speaker. c.) Mayors award for Service in the Community – Councillors to consider ALL nominations by closing date 24th February 2017. d.) Projects for S106 funding – to check criteria and ask for clarification on PC eligibility from David Reeves. e.) Shere Hill Climb -3rd September 2017 - Presentation by Martin Warner on arrangements for the 5th event. Will address the concerns raised last year about the noise from the PA system, plan to put more speakers up the hill and orientate towards the field. Secured additional overflow parking in the paddock near Bramble Cottage. Charitable donations will be given to Cherry Trees. Request from the Parish Council to consider a donation for the playground project. Sibylla agreed to write to the Committee with the request. Martin was thanked for the ST informative update. f.) Parking on the verge by the tennis court - Reported by a local resident, temporary notices have been put up to deter this. Agreed for stones to be installed to encourage cars to park on the road. g.) Footpaths in the Village – Clare agreed to check the status of the footpaths and to promote the use of the footpaths by Villagers. CG h.) Queen’s award for Voluntary Services – To circulate to Councillors for PC consideration. The meeting closed at 21.15. The next meeting of the Parish Council will be on Wednesday, 8th March 2017, at 7.45pm Alyson Blackwell – East Clandon parish clerk - 2017 .
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