Performance and Financial Report of the District Secretariat
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වාක කාය සාධන හා 燒귔 වාතාව வ쏁டாꏍத செயலா쟍쟁 ம쟍쟁믍 கண埍கறி埍கக Performance and Financial Report DISTRICT SECRETARIAT COLOMBO 05 i වාක කාය සාධන හා 燒귔 වාතාව - 2017 வ쏁டாꏍத செயலா쟍쟁 ம쟍쟁믍 கண埍கறி埍கக-2017 Performance and Financial Report -2017 뷒ස්뗊ක් ලේකකායාලය,ඇේǒ鷒ගලමාවත,නාරාල ේ엊පිට,ලකොළඹ05. எல்வி羿கலமாவதை,னாராஹென்பி翍ட,ஹகா폁ம்ꯁ05. District Secretariat, Elvitigala Mawatha, Narahenpita, Colombo 05. 뷔.අංක ஹைாதலபபசிTelephon :011 2369134/011 2369136 ෆැක්ස් Fax :011 2369142 ஹபக் ලව� අඩǒයஹவப் ைளம் Web site :colombo.dist.gov.lk ;E-mail :[email protected] ඊලේஈ ஹமயில் ii Message from District Secretary/ Government Agent The core purpose of public service is to enhance the wealthiness and healthiness of people. In order to achieve such purpose, the public service accomplished by Colombo District Secretariat is incomparable. Thirteen Divisional Secretariats work together with District Secretariat provide a peerless cooperation to afford better living standard for the public. The overall administrative, development, cultural, religious, social and co-existence programs planned and implemented within Colombo district were directed for the betterment of the people. It gives me a great pleasure to state here that all such functions could be executed in commendably and splendidly for the wellness of the people in 2017. It was able to distribute expeditiously the subsidies provided by the people to Seethawaka and Kolonnawa Divisional Secretariats and Elapatha and Kiriella divisions in Rathnapura district in the circumstances of the floods occurred in Seethawaka and Kolonnawa Divisional Secretariats as well as in Rathnapura district which created a remarkable memoir in the history. It should be appreciated the duties fulfilled by the officers of District Secretariat and 13 Divisional Secretariats. Although it was planned to complete and open the building of Colombo District Secretariat complex consists of twenty floors in the beginning of the year, it was postponed due to various uncontrollable obstacles. But all the necessary actions have been taken already to complete all relevant works within this year. I believe that it will be helped for the convenience of the people in near future. Obstacles and problems are always engaged with administrative task. It is necessary to confront such difficulties and overcome such challenges. I truly believe that all of my staff members and officers of 13 Divisional Secretariats work together with me to direct Colombo district forward throughout finding solutions and alternatives. I would like to mention that I execute my duties ambitiously in order to provide the leadership for the journey. Hence, I state here that I expect your perseverant courage, incomparable creativity, vision, mission, the cooperation provided in each movement and commitments in the future as before. iii Vision and Mission Vision Prominent District of Good Governance and sustainable Development . ! Mission Direct the District to Empower Human Life Through Creative and Innovative Resource Management . ! iv Content Page No 1. Introduction of the District ............ 1 1.1 District Boundaries ........…. 2 1.2 Basic Statistical Information of the District ............ 2 2. Organizational Structure and the Cadre ............ 4 2.1 Organizational Structure ............ 5 2.2 Cadre Information ............ 6 3. Performance 3.1 Establishment Branch ............ 7 3.2 Account Branch ............ 12 3.3 Planning Branch ............ 25 3.4 Engineering Branch ............ 50 3.5 Divineguma Branch ............ 62 3.6 Explosive Branch ............ 71 3.7 Agriculture Branch ............ 74 3.8 Internal audit Branch ............ 77 3.9 Buddhist Affairs ............ 79 3.10 Social Services Affairs ....... 86 3.11 Women Development ............ 94 3.12 Women Manpower and Employment ............ 102 3.13 Disaster Management ............ 104 3.14 Land Use and Planning ............ 107 3.15 National Child Protection ............ 112 3.16 Bureau of Foreign Employment ............ 123 3.17 Sports ............ 124 3.18 Official Languages ............ 126 3.19 Cultural Affairs ............ 127 3.20 Counseling Activities ............ 129 3.21 Information of District Secretariat ............ 133 3.22 Account Details ............ 135 v 1. Introduction of the District This is the district in which the capital city situated and divided into 13 Divisional Secretariats. This district is home for population of 2309199 people. The District Secretariat’s main responsibility is to implement and direct the government functions in district level and maintaining a direct coordination with the Western Provincial Council is also a major task. Especially economic development activities of the district as well as social, cultural and welfare activities are implemented on provisions provided by the relevant ministries and main objective of Colombo district corporate plan is to uplift the people’s living standards effectively throughout the implementations of aforesaid activities. 1 1.1 District Boundaries Colombo district is the main district of Western province and represents an area of 675 sq km. it is bounded by Kelani River on the North, by Panadura Bolgoda river on South, by coastline on the West and by Sabaragamuwa Provincial boundaries on East. 1.2 Population and statistical information of the district Colombo district consists of 15 electorates and 13 local government authorities. Electorates Electorate Population Colombo North 140905 Colombo North 244661 Colombo Central 100578 Borella 102174 Colombo East 76031 Colombo West 104412 Dehiwala 111473 Rathmalana 165336 Kolonnawa 119316 Kotte 214557 Kaduwela 140640 Seethawaka 202228 Homagama 189888 Maharagama 214934 Kesbewa 182065 Moratuwa 2309199 2 Local Government Authorities Municipal Councils Urban Councils Pradeshiya Sabha Colombo Kolonnawa Kotikawaththa Mulleriya Dehiwala Mount Lavinea Seethawakapura Seethawaka Moratuwa Maharagama Homagama Sri Jayawardhanapura kotte Kesbewa Kaduwela Boralesgamuwa Colombo district has been divided into 557 Grama Niladhari divisions in order to provide effective and efficient service for the public. Divisional Secretariat No. of GN Divisions Thimbirigasyaya 20 Dehiwala 15 Rathmalana 11 Moratuwa 42 Kaduwela 55 Kolonnawa 44 Seethawaka 46 Homagama 61 Kesbewa 51 Maharagama 41 Sri Jayawardhanapura Kotte 20 Padukka 44 Colombo 35 3 2. Organization Structure and Cadre Disaster Statistics Measurement Management Division units & Explosives Division Division Statndards Internal Youth Services Division Division Audit Division Engineering Research Division Division Samurdhi Investigation Division Division Planning Land Use Division Division Accounts Agriculture Division Division Establishmen Sports t Division Division 4 District Secretary Chief Accountant District Director(Agri.) Add. District Secretary Add. District Secretary Director(Planning) Chief Internal Auditor Accountant Asst. Director District Engineer Asst. District Asst. Director Asst. Secretary (Planning) Commissioner - Samurdhi Administrative Officer District Samurdhi District Field Officers Manager Explosives Sports Cultural Officer Women Affairs Officer Social Services Officer Employment Promotion Officer Child Rights Disaster Management Development Asst Development Asst Development Asst Info. Tech & Commun. Asst. Management Management Management Asst. Asst. Asst. Management Management Management Asst. Asst. Management Asst. Asst. Samurdhi Development Asst. Driver/ K.K.S Driver/ K.K.S Driver/ K.K.S Driver/ K.K.S Driver/ K.K.S Driver/ K.K.S Driver/ K.K.S 5 ය뷔 /කා.කා.ස .ස .ස 2.2 Cadre Information– Vote No 255 Designation Approved Actual cadre Vacancies cadre Senior Level DistrictSecretary/GovernmentAgent 01 01 0 AdditionalDistrictSecretary 02 01 01 AssistantDistrictSecretary 01 01 0 ChiefAccountant 01 01 0 ChiefInternalAuditor 01 01 0 DistrictEngineer(Civil) 01 01 0 Accountant 01 01 0 Tertiary Level AdministrativeOfficer 01 01 0 Translator 02 01 01 Secondary Level DevelopmentCordinator 02 02 0 DevelopmentOfficer 21 15 04 ManagementAssistant 24 22 04 Draftman 01 01 0 TechnicalOfficer(Civil) 02 02 0 TechnicalAssistant 02 02 0 Information and Communication 02 01 01 TechnologyAssistant Receptionist 01 01 0 Primary Level Diver 05 04 01 Electrical Technical Officer 01 01 0 Office Employees’ Service 09 09 0 Circuit Bangalow Keeper Cum Cook 01 0 01 Total 64 51 11 Chief Accountant and Chief Internal Auditor of District Secretariat transferred to other places The Divisional Secretaries of Kaduwela, Kesbewa, Seethawaka, Thimbirigasyaya and Kolonnawa divisional secretariats also transferred to new offices 6 Performance 3.1 Functions of Establishment Division The main task of Establishment division is to perform administrative functions of officers who work under the guidance of District Secretary. Additionally, the division executes below duties as well. Administration and supervision of all activities of Divisional Secretariats. Organizing Buddhist and cultural affairs, Wesak festival activities including Bellanwila and Kotte Perahera. Social services activities Disaster Management (Flood,