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(Head Office: Bangalore) Tender for Issued by : Divisional Manager (HEAD OFFICE: BANGALORE) TENDER FOR "SUPPLY, INSTALLATION AND MAINTENANCE" OF DESKTOP NOTE SORTING MACHINES FOR THE BRANCHES OF CANARA BANK TENDER REFERENCE NO : RFP –01/DNSM/10-11 DATE OF TENDER DOCUMENT : 04-02-2011 DATE OF PRE BID MEETING :14-02-2011 at 11.00 AM LAST DATE FOR SUBMISSION OF TENDER :25-02-2011 (UPTO 3.00PM) DATE OF OPENING OF TECHNICAL BID PART A :25-02-2011 (AT 3.30PM) COST OF TENDER DOCUMENT : Rs. 10000/- (Non Refundable) EARNEST MONEY DEPOSIT /BG IN LIEU OF EMD : Rs. 36,00,000/- NO. OF PAGES : 64 ================================================================ ISSUED BY : DIVISIONAL MANAGER CANARA BANK P P A SECTION, HEAD OFFICE 3RD FLOOR, 29, K R ROAD, BASAVANAGUDI, BANGALORE - 4 ============================================================= Contact Numbers :Tel-080-26621870 / 2662 1874 Fax-080-26621937 E m a i l : [email protected] ================================================================ Note : This document can be downloaded from Bank’s website www.canarabank.com. In that event, the bidders should pay the cost of the tender document by means of DD drawn on any scheduled Bank for Rs.10000/- in favour of Canara Bank, payable at Bangalore and enclose the same to Technical Bid PART A of this tender Page 1 RFP –01/DNSM/10-11 DT.04/02/2011 CONTENTS Sl.No. Details Page No. ELIGIBILITY CRITERIA 4 - 5 A INSTRUCTIONS. 6 1 BIDDERS RESPONSE & OPENING OF BID 6 - 8 2 REQUIREMENT DETAILS 8 3 DETERMINATION OF L-1 PRICE 9 4 COMPLETION PERIOD 9 5 OFFER VALIDITY PERIOD 9 6 PROPOSAL OWNERSHIP 9 7 MODIFICATIONS AND WITHDRAWALS OF BID/S 10 8 PRE-BID MEETING 10 9 PRELIMINARY SCRUTINY 10 10 CLARIFICATION OF OFFERS 10 11 NO COMMITMENT TO ACCEPT LOWEST OR ANY OFFER 11 12 SUBMISSION OF TECHNICAL DETAILS 11 13 CONTENTS FOR TECHNICAL BID 11 – 13 14 TESTING 13 - 14 15 CONTENTS FOR COMMERCIAL BID. 14 16 ERASURES OR ALTERATIONS 14 17 ALTERNATIVE OFFERS 14 18 PRICE 15 19 MAKE AND MODELS 15 20 EARNEST MONEY DEPOSIT 16 B TERMS AND CONDITIONS 17 1 EFFECTIVE DATE 17 2 SCOPE OF CONTRACT 17 3 DELIVERY, INSTALLATION & COMMISSIONING 17 – 18 4 LIQUADATED DAMAGES 19 5 TERMS OF PAYMENT 19-20 6 SECURITY DEPOSIT / PERFORMANCE BANK GUARANTEE 20 7 ORDER CANCELLATION. 21 8 SOFTWARE, DRIVERS AND MANUALS. 21 9 WARRANTY. 21 - 22 10 ANNUAL MAINTENANCE CONTRACT. 23 11 TRAINING 23 12 INSURANCE 24 13 LOCAL SUPPORT. 24 14 INDEMNITY 24 15 PUBLICITY. 24 Page 2 of 63 RFP –01/DNSM/10-11 DT.04/02/2011 Sl.No. Details Page No. 16 GUARANTEES 24 17 SPARE PARTS 24 18 NEGLIGENCE. 25 19 RESPONSIBIILTY FOR COMPLETENESS 25 20 FORCE MAJEURE 25-26 21 RESOLUTION OF DISPUTES. 26 22 JURISDICTION 26 23 UPGRADATIONS 26 ANNEXURES 1 ANNEXURE A COVERING LETTER FORMAT 27-28 2 ANNEXURE A1 29-30 3 ANNEXURE A2 31 4 ANNEXURE A3 32 5 ANNEXURE A4 33 6 ANNEXURE A5 34 7 ANNEXURE A6 35 8 ANNEXURE B - AUTHORISATION LETTER FORMAT 36 9 ANNEXURE C – MANUFACTURER’S AUTHORISATION FORM 37 10 ANNEXURE D – BILL OF MATERIAL & PRICE SCHEDULE 38-39 11 ANNEXURE E & F-1 – TECHNICAL SPECIFICATIONS 40-47 12 ANNEXURE – F-2 – TESTING PARAMETERS 48-56 12 ANNEXURE G – LIST OF TENTATIVE LOCATIONS 57-62 13 ANNEXURE H – BANK GUARANTEE FORMAT FOR EMD 63-64 CALENDER OF EVENTS Sr No EVENT DATE 1 Date Of Issue 04-02-2011 2 Date Of Pre Bid Meeting 14-02-2011 - 11.00 AM 3 Date of Submission 25-02-2011 4 Date of Opening of Technical Bid Part A 25-02-2011 5 Date of Opening of Technical Bid Part B Will be intimated subsequently 5 Date of Testing of machines Will be intimated subsequently 6 Date of opening of Commercial Bid Will be intimated subsequently Page 3 of 63 RFP –01/DNSM/10-11 DT.04/02/2011 REQUEST FOR PROPOSAL (RFP) FOR SUPPLY, INSTALLATION, COMMISSIONING AND MAINTANANCE OF DESKTOP NOTE SORTING MACHINES. Canara Bank a premier Indian Public Sector Bank having pan India presence wishes to procure the Desktop Sorting Machines for use at various Branches of the Bank. We invite sealed offers (Technical Bid and Commercial Bid) for supply, installation and commissioning of Desktop Note Sorting Machines with facility to detect forged currency notes as described in this document. A Firm submitting the proposal in response to this RFP shall hereinafter be referred to as Bidder. Interested Bidders who are dealing in Supply, Installation, Commissioning and Maintenance of Desktop Note Sorting Machine with facility to detect forged currency notes and meeting the following Eligibility Criteria may respond. ELIGIBILITY CRITERIA S.N Criteria Documents Required o 1. The Bidder should have minimum of 5 years Manufacturer / Dealer / experience in the activity of supply installation and Distributer Certificate maintenance of currency note sorting machines capable of detecting suspect notes. 2. Bidder must have a minimum of Rs. 10.00 crore Audited Balance Sheet and turnover per year during the last three financial P & L Account for the last years i.e. 2007-08, 2008-09, 2009-10 from currency three years. note sorting machine Business. Certificate from Chartered Accountant certifying the turnover of last three years i.e. 2007-08, 2008-09 & 2009-10 from currency note sorting business. 3 The Bidder should have supplied, within a period of 1. Purchase order 3 months from the date of acceptance of order, copies issued by the during the three years 2008, 2009 and 2010 Bank/ Banks since (01.01.2008 to 31.12.2010) the following note 01-01-2008. sorting machines with sorting speed of 15000 and 2. Satisfactory above bank notes per hour or identical model : completion At least 200 Desktop Note sorting machines in a certificate from single contract to SBI/ Public sector Banks’ Bank/Banks locations in India. indication dates and quantities supplied. OR 300 Desktop Note sorting machines (total) in not more than Two separate contracts to any Bank locations in India Page 4 of 63 RFP –01/DNSM/10-11 DT.04/02/2011 4 a) The Bidders desirous of quoting should have 1. Declaration from the their own manufactured brand and plant in any company signed by part of the world for the note sorting machine the Competent and should have a permanent office or a Authority. subsidiary company in India. 2. Authorization letter OR from OEM as per b) If the Bidder is not an Original Equipment Annexure C. Manufacturer (OEM) and only an authorized dealer, they should have valid authorization letter from their OEMs to deal/market their product in India and such agreement should be valid for a further period of minimum 8 years from the date of RFP. 5. The Bidder should be able to provide qualified Qualified Engineers should service engineers for attending the problems if any be employee of the during the Warranty/AMC period. The availability company. The Bidders to of services of the engineers for the proposed furnish their existing locations as per Annexure F should be ensured. service centre infrastructure details like contact details with postal address, no. of engineers, jurisdiction of the engineer etc as per Annexure A 4. 6. The Model quoted by the bidder should have been Proof of orders to be released /operational in the Market for at least 12 submitted months before the date of this tender notification 7. EDD/Bank Guarantee towards EMD (As per format EMD / Bank Guarantee in Annexure –G) lieu of EMD for Rs. 36,00,000/- issued by a scheduled Commercial Bank other than Canara Bank must be enclosed 8 The model quoted by the bidder should comply with A test certificate from the technical specifications as per Annexure – E and National Test House Annexure – F1 Chennai should be furnished along with the technical bid as per the format given in Annexure F2. Before submission of the offer, the Bidders are requested to go through the following instructions and the terms and conditions detailed below. Page 5 of 63 RFP –01/DNSM/10-11 DT.04/02/2011 A. INSTRUCTIONS. 1. BIDDER’S RESPONSE AND OPENING OF BIDS. 1.1 Preparation of Bids 1.1.1 . The bidder has to submit the response to the bid in Technical Bid part A – indicating their compliance to eligibility criteria as per Annexure A, A1, A2, A3, A4 A5 and C. Technical Bid part B – indicating the response to the technical specifications and functional requirement of the Desktop Note Sorting Machine as per annexure E. Commercial Bid – furnishing all relevant information as required as per Bill of Material as per Annexure D - Bill of material 1.1.2 . All the Bids shall be submitted in English Language in Font size 12 and above. 1.2 Submission of Bids 1.2.1. Technical Bid Part A The Technical Bid Part A for Desktop Note Sorting Machines is to be sealed in a separate Envelope superscribed on the top of the cover as “Technical Bid for Desktop Note Sorting Machines Part A”. The Technical Bid Part A must contain EMD/ Bank Guarantee. 1.2.2. Technical Bid - Part B The Technical Bid Part B for Desktop Note Sorting Machines is to be sealed in a separate Envelope superscribed on the top of the cover as “Technical Bid for Desktop Note Sorting Machines Part B “ 1.2.3. The Technical Bid Part B should be complete in all respects and contain all information sought for, as per Annexure E. The Technical Bid should not contain any price information. The Technical Bid Part B should be complete to indicate that all products and services sought for are quoted. 1.2.4. Commercial Bid Page 6 of 63 RFP –01/DNSM/10-11 DT.04/02/2011 The Commercial Bid for Desktop Note Sorting Machine is to be sealed in a separate envelope superscribed on the top of the cover as “Commercial Bid for Desktop Note Sorting Machines”.
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