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Greetings Delegates Introduction Greetings Delegates, This guide outlines the standard rules and procedures for Carleton UN Society internal (in-house) MUN conferences. Commentary located in this tab will be used to clarify, elaborate on and contextualize different concepts covered in the handbook. Although this document contains terms and concepts delegates will encounter at UNS internal conferences, it should not be seen as a guide to rules and procedures at external conferences. External conferences will most likely use different rules and procedures for committee(s). It is recommended that delegates familiarize themselves with an external conference’s procedures prior to attending the conference. If you have any questions or need clarification, please do not hesitate to contact your Co-Directors of Training. Rules written by Chris Tomalty. Commentary written by Paul Donaldson. Patrick Morton and Brandon Fick served as editors. Last revised January, 2014 1 § I Scope | § II The Dais and Staff § I. Scope § II. The Dais and Staff These rules apply to all conferences and exercises 1. The Dais shall preside in a spirit of neutrality conducted by the Carleton United Nations Society (the and thoroughness. The Dais shall contribute Society) unless otherwise specified, to constructive debate through facilitating discussion and imparting rules of correct procedure to Delegates. The Dais consists of, a. The Chair, b. Vice Chairs, 2. The Chair presides over a given committee. The Chair has final authority concerning all matters of procedure, a. A Vice Chair shall assume all duties of the Chair should the Chair be unable to fulfil the role whether permanently or temporarily, b. The Chair shall have the power to rule motions or Working Papers dilatory in a manner consistent with productive and constructive debate, c. The Chair shall have the power to alter the rules of procedure with notice, 3. The Vice Chair or Vice Chairs assist the Chair in matters of procedure, respond to delegate inquiries, and take over presiding duties should the Chair be unable to perform them, 4. The President of the Society (the President) shall have the right to replace the Chair with a Vice Chair should the Chair be unable to fulfil their role in respect to the values of the Dais as set out in §II (1), 5. All individuals who serve under the instruction of the Dais and are thus not delegates shall constitute the Staff, 2 § III Delegates § III. Delegates 1. All delegates who have been recognized by the Society shall have the right to participate in the event should they abide by the provisions of §III, 2. Delegates will be issued a placard. This placard Protect your placard. Placards cost money, so if you lose it, you’ll or an approved alternative is required for their need to pay to have it replaced. Do not write your countries’ continued participation in any given forum, name in pen on a plain piece of paper, as it is unprofessional and a. The Dais shall have the sole right to will make you stick out for all the wrong reasons. issue new placards. The Chair may give provisional permission to another member of forum staff to issue new placards, 3. All delegates are expected to maintain Dress confidently and professionally. If you have questions appropriate professional dress, commonly as to what constitutes Western Business Attire or require known as Western Business Attire, accommodations, talk to a member of the UNS Executive in a. Male delegates must wear a jacket, advance of the conference. suitable trousers, a collared formal shirt, and tie, b. Female delegates must wear a pant-suit or a jacket and skirt, c. All delegates shall refrain from wearing sneakers, boots, jeans, or other informal attire, d. Elements of religious attire are permitted even should they not conform to the standards of Western Business Attire, i. Delegates who wish to wear national or religious attire in keeping with the country they represent are permitted to depart from Western Business Attire provided it is done accurately and with sensitivity, ii. Dress, including accessories and If you want to add authenticity by donning a uniform, military 3 § III Delegates related paraphernalia, relating to medals, or other such accessories, you will need to talk to your military regimes or organizations Chair to make sure it does not fall afoul of their view of is prohibited without prior “appropriate dress”. permission from the Chair, e. Failure to comply with the dress code may lead to disciplinary action by the Chair or by the President as they see fit, f. Accommodations will be made for those who do not own all the necessary elements of Western Business Attire, and it will not be an obstacle to their participation in Society events, g. The Chair shall have the power to change, with notice to the forum, what constitutes appropriate dress, 4. All delegates shall behave appropriately, Delegates attending external conferences are representatives of a. Delegates shall refrain from using Carleton University and should treat internal conferences in a derogatory or coarse language, similar way. We pride ourselves on representing Carleton with b. Delegates shall refrain from personal honour and grace at external conferences, and you should extend insults, mockery, or other open hostility the same courtesies to fellow Carleton delegates. when it is not appropriate in a given forum, c. Delegates shall not steal or hide the possessions or products of other delegates, nor deface them or in any way prevent a delegate from participating fully in the forum, d. Delegates shall pass along notes to Interfering with notes happens at external conferences, but their intended recipient only. Delegates the UN Society does not allow its delegates to engage in such shall not impede the progress of notes, behaviour. Unless you’re on a crisis committee or some committee knowingly deliver it to the wrong where expectations are explicitly different, always treat the notes delegate, or open a note addressed to of fellow delegates with respect. another delegate, i. Notes may be intercepted and read by members of the Dais or staff for any reason, ii. Notes must be written in 4 § III Delegates English, unless another language is specified, e. The Chair shall have the power to change, with notice to the forum, what constitutes acceptable behaviour, 5. Delegates are responsible for observing rules of decorum, a. Delegates shall be addressed in the third Using “we” and “[insert country name]” makes it clear that you person exclusively, are representing your country and not your personal opinions. b. Delegates shall refer to themselves in the third-person singular or first- person plural exclusively, unless they are representing an individual, c. Delegates shall stand while speaking unless they are unable to do so, d. Delegates shall not talk amongst themselves outside of an Unmoderated Caucus or recess. Only that person who has been granted the floor by the Chair shall have the right to speak, 6. Delegates are responsible for their work, a. All conference products should be produced in English unless another language is specified, b. Plagiarism is considered inappropriate behaviour subject to disciplinary action by the President, i. Rules regarding plagiarism shall not apply to clauses already introduced in material written by other delegates during the forum, ii. Delegates are forbidden from Some conferences look the other way when delegates bring clauses arriving to a forum with pre- that were written before the conference, but the UNS does not. written clauses, Neither do prestigious conferences like Harvard National Model UN. You can come with specific ideas, but leave the formal writing for when you are at the conference. 5 § IV Roll Call and Quorum § IV. Roll Call and Quorum 1. The Chair shall conduct a roll call to determine Without quorum, committees lack legitimacy and legal authority delegate attendance and whether or not the to make substantive decisions. If you are late arriving to a forum meets quorum, committee session and miss Roll Call, send a note to the Dais 2. Quorum is one half the voting members of the indicating that your country is present or present and voting. forum. a. Should quorum not be met, the forum shall be unable to conduct substantive business, 6 § V Forum Products § V. Forum Products 1. Forums shall produce the following items, a. A Working Paper is a loose, informal Properly distinguishing between a Working Paper, Draft piece of policy that does not need Resolution and Resolution clearly identifies where the document to adhere to any rules of grammar, is in the resolution-building process. The Chair will routinely spelling, or formatting. A Working correct improper use of terminology, so it is important to use Paper cannot be discussed in detail or correct language when referring to your resolutions. presented formally to the forum without first becoming a Draft Resolution, b. A Draft Resolution is a Working Paper that has been submitted to the Dais after having been made to conform to rules of grammar, spelling, and formatting. A Draft Resolution makes relevant, concrete policy proposals in a systematic manner appropriate for debate, i. The Dais may impose any conditions on a Working Paper before accepting it as a Draft Resolution, and may refuse to accept it for reasons unrelated to the quality of the Working Paper such as time management, ii. Unless otherwise specified, resolutions must have at least 15% of the present members of the forum as signatories for the Chair to consider it for introduction. The Dais may change this number with verbal notice. Sponsors are counted as signatories, c. A Resolution is a Draft Resolution that has achieved the required number and composition of votes to be approved by 7 § V Forum Products the committee, d.
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