FORDHAM UNIVERSITY Department of Intercollegiate Athletics Compliance Handbook DEPARTMENT OF INTERCOLLEGIATE ATHLETICS Compliance Handbook for Coaches Fordham University Department of Intercollegiate Athletics 441 E. Fordham Road Bronx, NY 11458 Phone 718.817.4300 • Fax 718.817.5588 Publication Date: November 2013 Compliance Manual Table of Contents Section 1: Principles & Objectives of Rules Compliance i. Mission Statement ii. Philosophy, Objectives, Strategies and Code of Ethics iii. Principles of Rules Compliance iv. Objectives of Rules Compliance Section 2: Department of Intercollegiate Athletic and Recreation Organizational Chart Section 3: Rules Compliance & Responsibilities i. Individual Compliance Responsibilities ii. Athletics Certification Committee Responsibilities iii. Rules Education iv. Rules Interpretations v. Investigating Rules Violations a. Level I Severe Breach of Conduct b. Level II Significant Breach of Conduct c. Level III Breach of Conduct d. Level IV Incidental Issues Section 4: Recruiting i. NCAA Certification to Recruit Off-Campus ii. Travel Requests iii. NCAA Initial Eligibility Standards Registration, Academic Certification and Amateurism Issues iv. International Recruiting v. Contact, Evaluation, Quiet, and Dead Periods and logs vi. Telephone Contacts and Logs vii. Official Visits a. NCAA Regulations b. Fordham University Recruiting Philosophy and Official Visit Policy c. Complimentary Admissions for a Recruit viii. Expense Reports ix. Unofficial Visits x. Institutional Letter of Intent xi. National Letter of Intent xii. Monthly Compliance Logs Section 5: Representatives of Athletics Interests i. What is an Athletic Representative or Booster? ii. Permissible and Impermissible Activities of Athletic Representatives iii. Related Pamphlets and Information 2 Section 6: Playing and Practice Seasons i. Declaration of Playing/Practice Season ii. What is “Countable Athletically-Related Activity”? iii. In-Season Countable Athletically-Related Activity iv. Out-of-Season Countable Athletically Related Activity v. Procedures for Ensuring NCAA Membership Requirements Section 7: Student-Athlete Employment & Automobile Registration i. Student-Athlete Employment Regulations ii. Student-Athlete Automobile Registration Section 8: Academic & Athletic Eligibility i. How Does a Student-Athlete Become Eligible? a. Freshmen Student-Athletes (recruited and non-recruited) i. NCAA Eligibility Center, Test Score/GPA Index & Amateurism Issues b. Returning Student-Athletes i. Satisfactory Progress and Progress Towards Degree Requirements c. Transfer Student-Athlete i. 2-4 Transfer Regulations ii. 4-4 Transfer Regulations iii. 4-2-4 Transfer Regulations iv. Request to Transfer Procedures ii. Academic Progress Rate, Federal Graduation Rate and Graduation Success Rate Section 9: Financial Aid i. Financial Aid Awards a. Athletic Scholarships b. Institutional Financial Aid c. Combining Aid d. Text Books e. NCAA Squad Lists f. Outside Aid g. Certification of Non-Countable Financial Aid (exempted) ii. National Letter of Intent and Institutional Letter of Intent iii. Renewal of Athletic Scholarships iv. Reduction/Cancellation of Athletic Scholarships v. Hearing Protocol for Cancellation vi. NCAA Funds a. Student Assistance Fund b. Student-Athlete Opportunity Fund Section 10: Equipment and Apparel i. Ordering and Inventory Procedures ii. Distribution Procedures 3 iii. Retrieval of Equipment and Apparel Section 11: Complimentary Admissions i. Complimentary Admissions for Enrolled Student-Athletes ii. Complimentary Admissions for Prospective Student-Athletes Section 12: Student-Athlete Participation in Promotional & Fundraising Activities i. Participation of Student-Athletes in Promotional Activities ii. Participation in Team Fundraising Activities Section 13: Sports Camps, Clinics and Facility Requests i. Athletic Facility Request ii. Institutional Sports Camps and Clinics iii. Non-Institutional, Privately-Owned Camps and Clinics Section 14: Participation in Outside Competition i. Rules Regarding Outside Competition ii. Outside Competition During the Academic Year iii. Outside Competition During the Summer, Sports Other Than Basketball and Football iv. Outside Competition During the Summer, Basketball Section 15: Student-Athlete Exit Interviews i. Purpose of Student-Athlete Senior Exit Interview ii. Student-Athlete Feedback Forms Section 16: Awards, Benefits, Expenses for Student-Athletes i. Awards and Gifts ii. Academic Support Services iii. Medical Services iv. Vacation Period Expenses v. Occasional Meals vi. Nutritional Supplements & Banned Substances 4 Section 1 Principles & Objectives of Rules Compliance i. Athletic Department Mission Statement The ultimate objective of Fordham University’s Department of Intercollegiate Athletics is to integrate academic and athletic experiences successfully in the Jesuit tradition. Student-athletes are expected to benefit from the educational, professional, and cultural advantages of a university located in New York City. Accordingly, we are committed to broad participation in intercollegiate athletics, with ample opportunity provided for meaningful and successful contributions by men and women from all racial and ethnic backgrounds. For all athletic pursuits, whether they are at the varsity, club, intramural, or recreational level, the Athletic Department strives to provide a rewarding experience for all its constituents. The Department conducts its activities in ways that promote sportsmanship, camaraderie, and a comprehensive commitment to academic excellence, diversity, and equitable opportunity for all students and staff. ii. Philosophy, Objectives, Strategies and Code of Ethics Philosophy Excellence in the fields of academics and athletics should be viewed as mutually beneficial. The concern of the Athletic Department for nurturing the well-being of its student-athletes, therefore, is in keeping with the University’s reputation for excellence and integrity. Since the Athletic Department directs its coaches to be aware that academics is primary, it encourages them to monitor student-athletes’ class attendance and to find effective means to assist them in their academic pursuits. Successfully integrating academics with athletics is the Department’s ultimate objective. However, such an objective does not deter the Department from setting the highest athletic goals for itself. Such high standards enrich campus life and increase national visibility of 5 academic programs. Thus mutually supportive programs of excellence in both academics and athletics benefit the students, faculty, administrators, and alumni of Fordham University. Athletic Department Goals • Provide a positive and successful student-athlete experience. • Achieve academic excellence. • Enhance the image of Fordham University through the Athletic Program. • Increase revenue streams, and utilize available funds more efficiently. • Field competitive and successful teams. • Execute and improve a comprehensive and engaging compliance program. Objectives • To develop and maintain mutually supportive programs of excellence in both academics and athletics in order to benefit the students, faculty, administrators, and alumni of Fordham University. • To employ coaches and other administrative staff members who are capable of performing as professionals in an educational community where high standards of integrity and ethical behavior, as well as sportsmanship, are expected of its members. • To recruit student-athletes who are academically prepared for University work. • To strive for gender equity by providing equitable opportunities for both men and women by developing and sustaining programs, which help all student-athletes, achieve their maximum potential, both academically and athletically. • To offer an appropriate academic support program and tutoring services to all student- athletes. • To attain retention rates which at a minimum reflect that of the Fordham University student body as a whole and with the ideal goal of 100% graduation rate within five years of matriculation for student-athletes completing four years of eligibility. • To operate its athletic programs at a high level of intercollegiate competition and to seek affiliation with institutions demonstrating a similar commitment to academic excellence, institutional integrity, and athletic competitiveness. • To promote character development in student-athletes, including cooperation, teamwork, leadership, and loyalty. • To train student-athletes in legitimate means of displaying good sportsmanship and the will to win, thereby contributing to the development of institutional morale, loyalty, and school spirit. 6 • To develop short and long-range financial plans consistent with and supportive of the overall program objectives determined by the University. • To develop a sports medicine program with the necessary facilities and personnel to enhance the physical fitness and skill of the student-athletes, as well as to promote the recovery of those who are injured. Strategies • Continue to promote to all constituencies the philosophy that the primary mission of the Athletic Department centers on the student-athletes and their development academically, athletically, and socially. • Work closely with the Offices of Admissions and Academic Advising to review the academic credentials of prospective student-athletes to ensure the individual’s ability to be a successful member of the academic community. • Continue to closely monitor and evaluate all coaches and administrative