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20102010 Yearyear Endend Boardboard Meetingmeeting 20102010 YearYear EndEnd BoardBoard MeetingMeeting DecemberDecember 5-6,5-6, 20102010 Lexington,Lexington, KentuckyKentucky SDITE 2010 YEAR END BOARD MEETING HILTON LEXINGTON/DOWNTOWN 369 WEST VINE STREET, LEXINGTON, KY AGENDA DECEMBER 5-6, 2010 Sunday, December 5, 2010 (4:00 PM to 6:00 PM) I. Call to Order (4:00 PM) (Triple Crown Room) II. Agenda Review and Self Introductions III. Section Reports (from District Reps. - 3 minutes each – cover top 3 items) A. Alabama (Reeves) * B. Deep South (Fulton) * C. Georgia (Long/Strickland) * D. Kentucky (Walker) * E. North Carolina (McDonald/Privette/Lacy) * F. South Carolina (Davis) * G. Tennessee (Bottoms/Dougherty) * H. Virginia (Cashman/Brown) * IV. Future Annual Meetings A. 2011 in Lafayette, LA (4/10/11 – 4/13/11 – Hilton Lafayette – Smith/Tramel)* B. 2012 in Lexington, KY (4/15/12 – 4/18/12 – Hilton Lexington Downtown – Scott Walker)* C. 2013 in Charlotte, NC (Danny Pleasant)* D. 2014 in Georgia (Long/Strickland) * E. 2015 in Mississippi (Fulton) * F. 2016 in Tennessee (Bottoms/Dougherty) * V. Dinner (6:30 PM) Monday, December 6, 2010 (7:00 AM – 1 PM) I. Breakfast (7:00 – 7:45 AM) (Triple Crown Room) II. Call to Order (8:00 AM) (Triple Crown Room) III. Agenda Review and Self Introductions IV. Approval of Minutes from 2010 Annual Board Meeting (B. White) * V. District Officer Reports A. President Westmoreland * D. Past President Mohammadi * B. Vice-President T. White * E. International Director Stammer * C. Secretary-Treasurer B. White* (Financial Report) VI. District Committee Reports A. District Administrator Report (Hanchey) * B. 2011 Annual Meeting / Local Arrangements Update (Smith/Tramel)* C. 2010 Annual Meeting Statistics (Tynch/Yorks/Foster)* D. Audit (B. White) * E. Awards (Kinton – 2010 / Hanchey – 2011) * F. Education/Student Chapters (Damron) * G. Historical Records (Stammer) * H. Membership (T. White) * I. Nominations (Hanchey – 2011 / Mohammadi - 2012) * J. Publications (Hammond) * K. Student Scholarship Traffic Bowl (Caudle) * L. Strategic Planning (Seymour) * (Leadership Development, Technical Knowledge, Workforce Development, Annual Meetings. and Information Communications and Outreach Teams) VII. Break (9:45 AM – 10 AM) VIII. Other District Reports A. ABD Report (Stewart) * B. SDITE Budget Review Committee (T. White) * C. “The Connector” (Snow) * D. Student Chapter Webcasts (Walker) * E. Section Scholarship Program Best Practices (Hanchey) * IX. Old Business A. Website Update (Van Winkle and Reese) B. SDITE Tax Exemption Exploration (Hanchey) X. New Business A. 2011 Budget (T. White) * B. Other New Business C. Installation of Officers D. Passing of the Gavel E. Comments from President-Elect, Tim White XI. Announcements (11:45 PM) XII. Adjourn/Lunch (12:00 PM) (Crimson Clover Room) XIII. Tour Facilities (12:30 – 1:00 PM) Note: (*) Written report required Section Reports DEEP SOUTH SECTION REPORT SOUTHERN DISTRICT BOARD MEETING December 5, 2010 CURRENT OFFICERS AND COMMITTEE CHAIRS: Office 2010 2011 President Jeff Altman Brad Engels Vice-President Brad Engels Jonathan Kiser Sec/Treasurer Jonathan Kiser Gabby Tassin Section Representative Brian Fulton Brian Fulton Affiliate Director Lauren Picou Lauren Picou Past President Tom Swanson Jeff Altman Committee 2010 2011 Membership Jonathan Kiser Jonathan Kiser Nomination Thomas Swanson Jeff Altman Publication Nicole Stewart Suzanne Dees Technical Travis Smith Travis Smith Safety Bob Canfield Bob Canfield Awards LP Ledet L P Ledet Scholarship D. Robert, S. Treadway Robert, Treadway National Policy/Legislative Bob Canfield, Bob Mabry Canfield, Mabry MEMBERSHIP 2009 2010 Student, SITE 74 103 Member, MITE 120 153 Fellow, FITE 16 19 Esteemed Colleague, EC 17 12 Honorary, HITE 1 1 TOTAL 228 288 Deep South ITE currently has 199 dues paid members for 2010, as compared to 107 in 2009. This represents an 86% increase in membership! TECHNICAL ACTIVITIES Three DSITE newsletters were published and distributed via e-mail to all members. E- mail distribution list was also used to convey technical information to members, meeting information and updates on DSITE issues. MEETINGS & PROGRAMS Winter Meeting – Hattiesburg, MS: On February 25-26, 2010 DSITE held its winter meeting at the Mississippi Department of Transportation’s (MDOT) District VI office. Over 80 individuals, including students, attended the meeting. Some highlights of the meeting included a technical program, the 5th Annual MS Traffic Bowl for our student members, a social function with live music, a business meeting, and a golf outing. A tour of the new Traffic Management Center was also provided by the MDOT staff. Furthermore, it was our honor to recognize the Jackson State University Student Chapter as the newest student chapter within the Southern District of ITE. Becky White, SDITE Secretary-Treasurer, presented them with a certificate for their new Charter Membership. Summer Meeting – Gulf Shores, AL: The 2010 Annual Meeting was held at the Beach Club on June 9-11, 2010 in conjunction with the Alabama Section of ITE. Approximately 25 members of DSITE attended the meeting, with several of them giving technical presentations. The meeting featured a solid technical agenda, a traffic bowl between the Sections, a scholarship auction, golf tournament, awards banquet, and lots of networking. During the scholarship auction, the DSITE Section raised $2,650 for future scholarships. It was also decided at the meeting that DSITE would begin a campaign to raise money for additional scholarships in upcoming years. Fall Meeting – Hammond, LA: On October 28-29, 2010, DSITE held its fall meeting in Hammond, Louisiana. Approximately 66 individuals, including students attended the meeting. The meeting featured a technical agenda, an ethics seminar, business meeting, golf outing, and a social event with a live band. Also during the meeting, annual DSITE awards were given to the following individuals: John Exnicios Award – Suzanne Dees President’s Award – Jonathan Kiser Epps/Dart Award – Yadong Li W. Hibbett Neel Award – Brian Fulton Past President Award – Thomas Swanson Upcoming DSITE Meetings: Winter Meeting – Baton Rouge, LA: February 24-25, 2011 Summer Meeting – Biloxi, MS: July 13-15, 2011 2011 SDITE ANNUAL MEETING PLANS LAC Chairman: Tony Tramel, Travis Smith Much work has been done in preparation for the 2011 SDITE Annual Meeting in Louisiana. The meeting will be held at the Hilton-Lafayette on April 10-13, 2011. The call for presentations, website, and registration forms, are in process. 2015 SDITE ANNUAL MEETING PLANS Preliminary discussions indicate that the 2015 SDITE meeting will be held in Biloxi, Mississippi. Two potential hotels/resorts have been discussed as the potential host for the site. Additional discussions and decisions will be made at the DSITE Board meeting in December. STUDENT ACTIVITIES Mississippi State University On February 22, 2010, Jonathan Kiser and Bob Mabry gave a presentation to the MSU Student Chapter. Lunch was served at the meeting, and several students were in attendance. Also, on November 2, 2010, Jonathan Kiser met with the MSU Student Chapter to give a presentation related to ITE. The MSU Student Chapter had a guest speaker, Mr. Don Bryson, P.E. talk about the campus parking study that was recently conducted. The students were excited to know what will happen on campus. University of Mississippi On March 9, 2010, Jonathan Kiser and Bob Mabry gave a presentation to the Ole Miss Student Chapter related to ITE. Lunch was served at the meeting, and several students were in attendance. Ole Miss again plans to send a traffic bowl team to compete at the DSITE meeting in Baton Rouge. Jackson State University On February 10, 2010, a reception was held to honor and recognize JSU as the newest student chapter within SDITE. Dr. Feng Wang is the faculty Adviser, and JSU again plans to send a traffic bowl team to compete at the DSITE meeting in Baton Rouge. Additionally, DSITE sponsored several JSU students in their efforts to present a project poster at the TRB Access Management Conference in Natchez, Mississippi. Those students also presented their posters at our recent meeting in Hammond, Louisiana. University of Louisiana, Lafayette The ULL ITE Student Chapter elected new officers for the 2010-2011 school year. They will also participate in the upcoming traffic bowl at our Baton Rouge meeting. Martha Sellers and Debra Hunter represented DSITE at the National Access Management Conference held in Natchez, Mississippi. Their research poster on the restructuring of Johnston Street using the principles of Access Management was accepted by the national committee for presentation. Louisiana State University Gabby Tassin and Lauren Picou met with the LSU transportation class, to encourage them to have an active LSU-ITE Student chapter. A listing of the Faculty Advisors and Chapter Liasons for the Student Chapters within the Deep South ITE Section is as follows: ITE Student Chapter Faculty Advisor Chapter Liason Mississippi State University Dr. Li Zhang Jonathan Kiser/Bob Mabry University of Mississippi Dr. Waheed Uddin Jonathan Kiser/Bob Mabry Jackson State University Dr. Feng Wang Jonathan Kiser/Bob Mabry University of Lousiana-Lafayette Dr. Xiaoduan Sun Tony Tramel Lousiana State University Dr. Sherif Ishak Lauren Picou/Gabby Tassin SCHOLARSHIPS AND FINANCIAL Our General Fund Balance is about $20,500 as of October, 2010. Our Goal is to give out up to 10 Scholarships for a total of $7,500 next year. We currently have about $18,000 in the DSITE scholarship
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