20102010 Yearyear Endend Boardboard Meetingmeeting

20102010 YearYear EndEnd BoardBoard MeetingMeeting

DecemberDecember 5-6,5-6, 20102010 Lexington,Lexington, KentuckyKentucky

SDITE 2010 YEAR END BOARD MEETING HILTON LEXINGTON/DOWNTOWN 369 WEST VINE STREET, LEXINGTON, KY AGENDA

DECEMBER 5-6, 2010

Sunday, December 5, 2010 (4:00 PM to 6:00 PM)

I. Call to Order (4:00 PM) (Triple Crown Room)

II. Agenda Review and Self Introductions

III. Section Reports (from District Reps. - 3 minutes each – cover top 3 items) A. Alabama (Reeves) * B. Deep South (Fulton) * C. Georgia (Long/Strickland) * D. Kentucky (Walker) * E. North Carolina (McDonald/Privette/Lacy) * F. South Carolina (Davis) * G. Tennessee (Bottoms/Dougherty) *

H. Virginia (Cashman/Brown) *

IV. Future Annual Meetings A. 2011 in Lafayette, LA (4/10/11 – 4/13/11 – Hilton Lafayette – Smith/Tramel)* B. 2012 in Lexington, KY (4/15/12 – 4/18/12 – Hilton Lexington Downtown – Scott Walker)* C. 2013 in Charlotte, NC (Danny Pleasant)* D. 2014 in Georgia (Long/Strickland) * E. 2015 in Mississippi (Fulton) * F. 2016 in Tennessee (Bottoms/Dougherty) *

V. Dinner (6:30 PM)

Monday, December 6, 2010 (7:00 AM – 1 PM)

I. Breakfast (7:00 – 7:45 AM) (Triple Crown Room)

II. Call to Order (8:00 AM) (Triple Crown Room)

III. Agenda Review and Self Introductions

IV. Approval of Minutes from 2010 Annual Board Meeting (B. White) *

V. District Officer Reports A. President Westmoreland * D. Past President Mohammadi * B. Vice-President T. White * E. International Director Stammer * C. Secretary-Treasurer B. White* (Financial Report)

VI. District Committee Reports A. District Administrator Report (Hanchey) * B. 2011 Annual Meeting / Local Arrangements Update (Smith/Tramel)* C. 2010 Annual Meeting Statistics (Tynch/Yorks/Foster)* D. Audit (B. White) * E. Awards (Kinton – 2010 / Hanchey – 2011) * F. Education/Student Chapters (Damron) * G. Historical Records (Stammer) * H. Membership (T. White) * I. Nominations (Hanchey – 2011 / Mohammadi - 2012) * J. Publications (Hammond) * K. Student Scholarship Traffic Bowl (Caudle) * L. Strategic Planning (Seymour) * (Leadership Development, Technical Knowledge, Workforce Development, Annual Meetings. and Information Communications and Outreach Teams)

VII. Break (9:45 AM – 10 AM)

VIII. Other District Reports A. ABD Report (Stewart) * B. SDITE Budget Review Committee (T. White) * C. “The Connector” (Snow) * D. Student Chapter Webcasts (Walker) * E. Section Scholarship Program Best Practices (Hanchey) *

IX. Old Business A. Website Update (Van Winkle and Reese) B. SDITE Tax Exemption Exploration (Hanchey)

X. New Business A. 2011 Budget (T. White) * B. Other New Business C. Installation of Officers D. Passing of the Gavel E. Comments from President-Elect, Tim White

XI. Announcements (11:45 PM)

XII. Adjourn/Lunch (12:00 PM) (Crimson Clover Room)

XIII. Tour Facilities (12:30 – 1:00 PM)

Note: (*) Written report required Section Reports

DEEP SOUTH SECTION REPORT SOUTHERN DISTRICT BOARD MEETING December 5, 2010

CURRENT OFFICERS AND COMMITTEE CHAIRS:

Office 2010 2011 President Jeff Altman Brad Engels Vice-President Brad Engels Jonathan Kiser Sec/Treasurer Jonathan Kiser Gabby Tassin Section Representative Brian Fulton Brian Fulton Affiliate Director Lauren Picou Lauren Picou Past President Tom Swanson Jeff Altman

Committee 2010 2011 Membership Jonathan Kiser Jonathan Kiser Nomination Thomas Swanson Jeff Altman Publication Nicole Stewart Suzanne Dees Technical Travis Smith Travis Smith Safety Bob Canfield Bob Canfield Awards LP Ledet L P Ledet Scholarship D. Robert, S. Treadway Robert, Treadway National Policy/Legislative Bob Canfield, Bob Mabry Canfield, Mabry

MEMBERSHIP 2009 2010 Student, SITE 74 103 Member, MITE 120 153 Fellow, FITE 16 19 Esteemed Colleague, EC 17 12 Honorary, HITE 1 1 TOTAL 228 288

Deep South ITE currently has 199 dues paid members for 2010, as compared to 107 in 2009. This represents an 86% increase in membership!

TECHNICAL ACTIVITIES

Three DSITE newsletters were published and distributed via e-mail to all members. E- mail distribution list was also used to convey technical information to members, meeting information and updates on DSITE issues.

MEETINGS & PROGRAMS

Winter Meeting – Hattiesburg, MS: On February 25-26, 2010 DSITE held its winter meeting at the Mississippi Department of Transportation’s (MDOT) District VI office. Over 80 individuals, including students, attended the meeting. Some highlights of the meeting included a technical program, the 5th Annual MS Traffic Bowl for our student members, a social function with live music, a business meeting, and a golf outing. A tour of the new Traffic Management Center was also provided by the MDOT staff. Furthermore, it was our honor to recognize the Jackson State University Student Chapter as the newest student chapter within the Southern District of ITE. Becky White, SDITE Secretary-Treasurer, presented them with a certificate for their new Charter Membership.

Summer Meeting – Gulf Shores, AL: The 2010 Annual Meeting was held at the Beach Club on June 9-11, 2010 in conjunction with the Alabama Section of ITE. Approximately 25 members of DSITE attended the meeting, with several of them giving technical presentations. The meeting featured a solid technical agenda, a traffic bowl between the Sections, a scholarship auction, golf tournament, awards banquet, and lots of networking. During the scholarship auction, the DSITE Section raised $2,650 for future scholarships. It was also decided at the meeting that DSITE would begin a campaign to raise money for additional scholarships in upcoming years.

Fall Meeting – Hammond, LA: On October 28-29, 2010, DSITE held its fall meeting in Hammond, Louisiana. Approximately 66 individuals, including students attended the meeting. The meeting featured a technical agenda, an ethics seminar, business meeting, golf outing, and a social event with a live band. Also during the meeting, annual DSITE awards were given to the following individuals:

 John Exnicios Award – Suzanne Dees  President’s Award – Jonathan Kiser  Epps/Dart Award – Yadong Li  W. Hibbett Neel Award – Brian Fulton  Past President Award – Thomas Swanson

Upcoming DSITE Meetings:

 Winter Meeting – Baton Rouge, LA: February 24-25, 2011  Summer Meeting – Biloxi, MS: July 13-15, 2011

2011 SDITE ANNUAL MEETING PLANS LAC Chairman: Tony Tramel, Travis Smith Much work has been done in preparation for the 2011 SDITE Annual Meeting in Louisiana. The meeting will be held at the Hilton-Lafayette on April 10-13, 2011. The call for presentations, website, and registration forms, are in process.

2015 SDITE ANNUAL MEETING PLANS Preliminary discussions indicate that the 2015 SDITE meeting will be held in Biloxi, Mississippi. Two potential hotels/resorts have been discussed as the potential host for the site. Additional discussions and decisions will be made at the DSITE Board meeting in December.

STUDENT ACTIVITIES

Mississippi State University On February 22, 2010, Jonathan Kiser and Bob Mabry gave a presentation to the MSU Student Chapter. Lunch was served at the meeting, and several students were in attendance. Also, on November 2, 2010, Jonathan Kiser met with the MSU Student Chapter to give a presentation related to ITE.

The MSU Student Chapter had a guest speaker, Mr. Don Bryson, P.E. talk about the campus parking study that was recently conducted. The students were excited to know what will happen on campus.

University of Mississippi On March 9, 2010, Jonathan Kiser and Bob Mabry gave a presentation to the Ole Miss Student Chapter related to ITE. Lunch was served at the meeting, and several students were in attendance. Ole Miss again plans to send a traffic bowl team to compete at the DSITE meeting in Baton Rouge.

Jackson State University On February 10, 2010, a reception was held to honor and recognize JSU as the newest student chapter within SDITE. Dr. Feng Wang is the faculty Adviser, and JSU again plans to send a traffic bowl team to compete at the DSITE meeting in Baton Rouge.

Additionally, DSITE sponsored several JSU students in their efforts to present a project poster at the TRB Access Management Conference in Natchez, Mississippi. Those students also presented their posters at our recent meeting in Hammond, Louisiana.

University of Louisiana, Lafayette The ULL ITE Student Chapter elected new officers for the 2010-2011 school year. They will also participate in the upcoming traffic bowl at our Baton Rouge meeting.

Martha Sellers and Debra Hunter represented DSITE at the National Access Management Conference held in Natchez, Mississippi. Their research poster on the restructuring of Johnston Street using the principles of Access Management was accepted by the national committee for presentation.

Louisiana State University Gabby Tassin and Lauren Picou met with the LSU transportation class, to encourage them to have an active LSU-ITE Student chapter.

A listing of the Faculty Advisors and Chapter Liasons for the Student Chapters within the Deep South ITE Section is as follows:

ITE Student Chapter Faculty Advisor Chapter Liason Mississippi State University Dr. Li Zhang Jonathan Kiser/Bob Mabry University of Mississippi Dr. Waheed Uddin Jonathan Kiser/Bob Mabry Jackson State University Dr. Feng Wang Jonathan Kiser/Bob Mabry University of Lousiana-Lafayette Dr. Xiaoduan Sun Tony Tramel Lousiana State University Dr. Sherif Ishak Lauren Picou/Gabby Tassin

SCHOLARSHIPS AND FINANCIAL

Our General Fund Balance is about $20,500 as of October, 2010. Our Goal is to give out up to 10 Scholarships for a total of $7,500 next year. We currently have about $18,000 in the DSITE scholarship fund.

INSTITUTE OF TRANSPORTATION ENGINEERS Georgia Section Southern District Report for the period January 1, 2010 to November 22, 2010

OFFICERS AND COMMITTEE CHAIRS: Officers: President David Low, PE, PTOE District Director Todd Long, PE Vice President Mike Holt, PE, PTOE District Director Keith Strickland, PE Secretary-Treasurer John Karnowski, PE, Affiliate Director Larry Cook, PE PTOE, AICP Immediate Past President Scott Mohler, PE

Committee Chairs: Ambassador Jody Peace Leadership Training Keith Strickland, PE Program Annual Meeting Dan Dobry Marketing Shannon Fain Audio/Visual Robert Baker Life Membership Donald Gaines Awards/Nominations Scott Mohler, PE Membership David Benevelli, PE Career Guidance Brendetta Walker Mentoring Program Marsha Anderson/ Todd Long, PE Clerk Alex Kennedy Newsletter John Edwards, PE Georgia Conservancy Shaun Green Past Presidents Todd Long, PE Georgia Engineer Magazine Dan Dobry Scholarship Taylor Stukes, PE Georgia Tech Student Chapter Dwayne Tedder, PE Summer Seminar Eli Veith Coordinator Southern Polytechnic Student Jim Tolson, PE Technical Patrece Keeter, PE Chapter Coordinator Engineers Week Steven Sheffield Web Site Shawn Pope Financial Planning Martin Bretherton, PE Winter Workshop Todd DeVos Historian Charles Bopp, PE Young Members Winter Horbal/ Tim Brandstetter ITE International Liaison John Edwards, PE MEMBERSHIP: The Georgia Section added 52 new members in 2010 to increase our total membership to 441. The current Georgia Section is comprised of the following membership grades: Honorary = 2 Esteemed Colleague = 5 Fellow = 26 Life Fellow = 9 Member = 204 Life Member = 12 Affiliate = 104 Student = 79

1 FINANCIAL: Georgia Section’s net worth as of August 24, 2010 is over $66,700.

2010 MEETING SCHEDULE Date: February 11 Location: Maggiano’s, Atlanta Attendance: 110 Purpose: Monthly Meeting – Awards Luncheon and Mentor Program Graduation, Guest Speaker Johnny Gresham, Formed GDOT Board Member – Topic: Overcoming Transportation Challenges in Georgia. Date: March 11 Location: Mary Mac’s, Atlanta Attendance: 86 Purpose: Monthly Meeting – Guest speaker Rick Grisham, Cobb County School System – Topic: Operating a Large School Bus System in Atlanta. Date: April 1 Location: Georgia Tech Attendance: 74 Purpose: Monthly Meeting – Guest speaker Hal Kassoff, Parsons Brinckerhoff– Topic: Sustainable Streets and Highways Date: April 25 Location: Johnny Harris Attendance: 38 Restaurant, Savannah Purpose: Inaugural Meeting of Potential Coastal Georgia Chapter– Guest speaker Glenn Bollinger, Columbia County – Topic: Adaptive Signal Control Date: May 14 Location: Holiday Inn Select, Attendance: 50 Norcross Purpose: Joint Monthly Meeting with ASCE – Guest speaker Gerald Ross, GDOT Chief Engineer – Topic: Professional Ethics Date: May 25 Location: Dalton, Georgia Attendance: 23 Purpose: One-half Day Technical Training – Guest speakers Sam Nelson and Clay Franklin, representatives from Corning Cable Systems – Topic: Fiber Optic Cabling Testing and Installation Date: June 10 Location: Hartsfield-Jackson Attendance: 65 Atlanta International Airport, Atlanta Purpose: Monthly Meeting – Guest speakers John Kapala and Todd McClendon– Topic: Construction of Consolidated Rental Car Facility at HJAIA

2 Date: July 18- July 21 Location: St. Simons Island Attendance: 150 100 guests Purpose: Annual Summer Seminar – Topics Included: • Opening Session: “State of Georgia Department of Transportation” (Vance Smith, GDOT Commissioner) • Public Private Partnerships and Toll Projects in Georgia • Planes, Trains, Freight and Cargo • Managed Lanes • Future of ITE Georgia Section • Traffic Operations and Management • Highway Safety Manual • Human Behavior, Coordination and Unplanned Challenges • Non-traditional Intersections • Transportation Planning and Programming Date: August 12 Location: Maggiano’s, Attendance: 93 Dunwoody Purpose: Monthly Meeting – Guest speaker Katherine Moore, Georgia Conservancy – Topic: Smart Growth Strategies in Transportation Date: August 25 - 26 Location: PBS&J, Atlanta Attendance: 38 Purpose: Highway Safety Manual Workshop – Topic: Introduction to new HSM. Date: September 9 Location: Cobb County TCC Attendance: 91 Purpose: Monthly Meeting – Guest speaker Mike Holt, Gresham, Smith & Partners – Topic: Building the Cobb County Transportation Control Center Date: October 14 Location: Mary Mac’s, Atlanta Attendance: 94 Purpose: Monthly Meeting – Guest speaker Mark Demidovich, GDOT – Topic: NaviGAtor II and the Transportation Management Center Date: November 10 Location: Mary Mac’s, Atlanta Attendance: 77 Purpose: Monthly Meeting – Guest speaker John Orr, Atlanta Regional Commission – Topic: Atlanta’s Plan 2040

ACCOMPLISHMENTS: E-mail Blast The Georgia Section introduced an enhanced bi-weekly communication medium in 2010. The Section Secretary-Treasurer, John Karnowski, sends E-mail blasts to all Section members that keep the Georgia Section members up to date on upcoming ITE Section, District and International events and current transportation related events in Georgia. Newsletter Under the leadership of John Edwards, the Georgia Section continued publishing the section newsletter in 2010. The newsletter added a “Pioneer Profile” section in 2010, which features a longtime member of the Georgia Section. The section published quarterly newsletters throughout the year covering topics such as: monthly lunch meetings, technical seminars, District and International Meetings, scholarship awards, legislative issues, and committee activities. The August Edition of the newsletter is attached to this report. Young Members Committee This committee was very active in 2010 and implemented an ambitious plan to increase young membership involvement. Some of the activities this past year included: service project to clean local

3 rivers, social events such as a mountain biking trip, bowling tournament, waterskiing social, Atlanta Braves baseball night social, and whitewater rafting trip. Exploring Engineer Academy: The Georgia Section sponsored the Exploring Engineer Academy in 2010. This is a week-long program for tenth and eleventh grade students to explore engineering as a career through hands-on activities. Introduce a Girl to Engineering Luncheon: ITE continued its sponsorship for the Introduce a Girl to Engineering Luncheon, held on the Georgia Tech campus in downtown Atlanta. This luncheon, which is in its seventh year, hosts middle school girls from all over metro Atlanta; volunteers and professional mentors, as well as student mentors from Georgia Tech’s Women in Engineering Program. Inaugural International Technical Tour of England: The Georgia Section sponsored a 4-day technical tour trip to England in September, 2010. Six people (four professionals and two students) participated in the tour and observed innovative strategies that addressed congestion, freeway management, traffic calming and roundabout design. The tour participants visited with staff from Transport for London, the London Borough of Ealing and the Transport Research Laboratory. Southern District Annual Meeting: Twenty members of the Georgia Section attended the Annual Meeting in Portsmouth, Virginia. Martin Bretherton, a long-time member of the Georgia Section was elected as Secretary-Treasurer for the Southern District. The Section was awarded 2nd Place in the District Best Section Competition for Larger Sections. The Georgia Tech Student Chapter Traffic Bowl team won the district competition and collected the $3,000 first prize. Georgia Tech represented the District at the International ITE Annual Meeting in Vancouver. Additionally, with an outstanding Annual Report, the Tech Student Chapter won the Best Student Chapter Award. Strategic Plan: Under the leadership of President David Low, the Georgia Section updated our Strategic Plan. This plan outlines twelve objectives the Section is moving forward with under three goals: 1) advance the state of the practice; 2) increase the awareness and influences of the transportation profession; and 3) enhance the section’s membership services. Section Initiative to Increase Public Sector Member Involvement: The Section undertook an ambitious program to increase the involvement of existing public sector members and adding new public sector members. Several Past Presidents were given assignments to contact various public agencies in Georgia to encourage more of their employees to join ITE. Mentoring Program: The Georgia Section ITE offered the second year of its mentoring program. The Mentoring Program was designed to provide current leaders in the transportation profession (mentors) an opportunity to share experiences, resources, philosophies, and lessons learned with younger ITE members (protégés) who have demonstrated potential for leadership roles. The goal was for our mentors to transfer knowledge from one generation to the next. Protégés were typically transportation engineers/planners with at least two years of experience who have demonstrated a potential and desire for future promotions to leadership positions within their organizations. The program accommodated six mentors and six protégés, and took place over a six-month period. Leadership Training Program: The Georgia Section ITE offered the second year of its Leadership Training Program. The Leadership Training Program was designed by the Southern District to provide current and future leaders in the transportation profession an opportunity to enhance their leadership skills. The Georgia Section was the first Section in the Southern District to offer the Leadership Training Program with only its own members leading the workshop. 4 Potential New Coastal Georgia Chapter: The inaugural meeting of a potential new Coastal Georgia Chapter of Georgia Section ITE was held on April 23, 2010 at Johnny Harris Restaurant in Savannah. Thirty-eight attendees were present at the meeting, including 18 public sector and 20 private sector participants. The attendees included six members of the South Carolina Section. Winter Technical Workshop: The Georgia Section ITE is planning to offer its first annual Winter Technical Workshop. The Winter Technical Workshop will be a one-day technical workshop that will be rotated to different areas of the state. The first workshop will be held in early 2011 in Rome, Georgia. Past Presidents Luncheon: The 2010 Past Presidents’ Luncheon was held at the Georgian Club at Cobb Galleria. This annual event is a key component of the Section’s success. At this Luncheon our past leadership (Past Presidents of the Georgia Section and Georgia ITE International Presidents) meet with the 2010 Board of Directors, hear a briefing from the current president about the Section’s current activities, and share valuable insight and ideas to make the Section even better. It is also customary at this Luncheon for Past Presidents to make a contribution to the Section’s scholarship fund. This year’s event was attended by 24 past presidents and section board members. Other Technical Committee Activities: The Georgia Section Technical Committee was very active in 2010. The committee assisted the Georgia Department of Transportation in preparing a “Traffic Signal Public Information Document.” In addition to the activities described above, the committee sponsored or is currently sponsoring the following technical activities:

MUTCD Technical Training, March 23, 2010 Two-day Highway Safety Manual Training, August 25 – 26, 2010, Atlanta, GA 2010 Highway Capacity Manual Workshop, September 30, 2010, Roswell, GA Half Day Technical Exchanges: Fiber Optic Technical Exchange, Dalton, GA, May 25, 2010 ITS Training Technical Session, Columbus, GA, December 8, 2010 Technical Paper Contest, On-going Webinar Hosting: Transportation Modeling Webinar, May 4, 2010 Meeting 21st Century Challenges, June 9, 2010 ASCE Innovative Interchange Webinar, August 8, 2010

5 The Georgia Section News Sharing Knowledge to Advance Transportation Official Publication of Georgia Section Institute of Transportation Engineers Editor: John D. Edwards, P.E. Volume 4, Number 3 August 2010

From the President Inside this Issue

The GA ITE Section not only develops and provides technical Sect., Dist., and Int. News information to keep our transportation professionals abreast of Recap of Summer Meeting 3 the latest innovations and trends, we also provide ITE Annual Meeting management and leadership training opportunities for our in Vancouver 6 members to reach their potential as they tackle the mobility Report of SDITE Director 7 challenges of today and the future. Below are two of our Ga. Tech ITE Student 8 successful professional development endeavors. Chapter Update Features Professional Development-Leadership Workshop David Low Tour of Hartsfield Jackson 9 For professionals with six or more years of experience, GA ITE will host a Airport SkyTrain Facility Leadership Workshop October 8-9 at Simpsonwood Conference Center. Texting and Highway Safety 10 Presentations and discussion topics will include: Public Transportation as a 10 Civil Right? • Key Leadership Characteristics HB 277: Georgia 2020 11 • Conducting Effective Meetings Transportation Act Fiber Optics Training 12 • Developing Effective Relationships with Elected Officials News • Developing Effective Relationships with Fellow Professionals From the President 1 • Effective Leader Communications Pioneer Profile 13 Members News 14 • Developing Vision and Action Plans Member News 15 • Identifying and Engaging Stakeholders Upcoming Meetings 16 • Evaluating Leadership Effectiveness The program is limited to 15 participants. If you are interested, please contact What’s Your E-mail? Keith Strickland at (404) 946-5744 or [email protected]. We will start at noon on Friday and end late Saturday afternoon. This newsletter is distributed primarily Mentoring Class Announced by e-mail. If you are a GaITE member and did not receive this newsletter GA ITE's mentoring program is primed to kick off its second year! This program's electronically from GaITE, please objective is to develop the future of our industry through six formal sessions lead by experts on topics including: Business Etiquette, Gender/Age Issues, and update your information. You can do Judgment/Political Decisions. In addition to formal gatherings, participants are this by contacting David Benevelli at encouraged to communicate and get together on their own with the intention of [email protected] sharing knowledge and experience. Seasoned industry professionals have been or John Edwards at paired with younger members who have demonstrated involvement and have [email protected] shown potential for future leadership roles in the organization. This year's program August 2010 From the President (cont..) is scheduled to kick off July 13 and conclude at the December Awards Banquet. The 2010 protégés and mentors include: • Patrick Allen - Marion Waters • Tim Brandstetter -Vern Wilburn • Brett Buchanan - Phillip Allen • Rama Chilukuri - Carla Holmes • Alexandra Kennedy - Betsy Williams • Patrick McAtee - Kenn Fink Bicycle Friendly Policies The City of Roswell where I work is committed to a comprehensive multi-modal transportation system that is safe, efficient, promotes healthy lifestyles, and reduces negative environmental impacts. One example is the numerous innovative bicycle treatments or policies we have implemented that have gotten tremendous support from our citizens and which may be helpful in other cities. An article in the current issue of the Georgia Engineer Magazine explains our program. For immediate information on this program please feel free to contact any of the staff at the City of Roswell’s Department of Transportation at 770-594-6420. Winter Workshop We are planning a two day Winter Workshop to be held February 2011 at the Winshape Retreat in Rome. I have asked the following people to serve. • Todd DeVos – Conference Chair • Lisa Randall – Conference Vice Chair and Chair of Technical Program Committee • Jody Peace – Registration Committee Chair We are considering targeting this meeting to include more young members. They have a ropes course and great recreational facilities. One option is that the conference could be on a Friday and Saturday so it would only require missing one day of work. Strategic Plan Update In March the Section board participated in a meeting with Marshall Elizer on a “Strategic Visioning “ session which included a review of our membership and whether we need to “retool our section”. A follow-up session was held at the Summer Seminar, led by Marsha Bomar, on “The Future of Georgia ITE”. As a further step in the process, I am appointing a panel of past presidents (Ed Ellis, Scott Mohler, Mike Holt and me) to update the Strategic Plan to include issues such as accreditation for public officials, leadership development and additional services for section members. David Low, P.E., PTOE (F) President, Georgia Section ITE, Inc.

Page 2 August 2010 Recap of the Summer Meeting By Amy Diaz, P.E., PTOE and John Edwards P.E.

Over two hundred members and guests gathered at the King & Prince Beach and Golf Resort in St. Simon’s Island, Georgia from Sunday, July 18th to Wednesday July 21st to participate in the Georgia Section Institute of Transportation Engineers (ITE) annual Summer Seminar. The seminar was chaired by Eli Veith and had an excellent technical program put together by Jonathan Reid and his committee. There were thirty separate presentations for the 132 registered attendees, as well as a variety of social activities that also included the 81 family members and other guests that attended the meeting. Keynote Speaker After ITE International Director Bob Stammer updated the attendees concerning ITE International, Georgia Department of Transportation (GDOT) Commissioner Vance Smith spoke about GDOT projects and their funding. As always an engaging and entertaining speaker, Commissioner Smith encouraged all of us as professionals to get involved in the political process for transportation. DOT Commissioner Vance Smith Technical Sessions The technical sessions addressed ten broad areas with several specific presentations for each area. Highlights of these sessions are included below: Steven Sheffield of the State Road and Toll Authority (SRTA) presented on congestion pricing with a Georgia focus. In addition to giving an overview of congestion pricing and its benefits, Steven did an audience participation exercise to liven up the morning. (Mike Holt’s Rambo-like headgear is explained under “Survivor” competition on page 5) Ten members of the audience stepped up to be various HOT-lane users times as an illustration of the planned HOT Steven Sheffield, Mike Holt and lane corridor being implemented on I-85 between Old Peachtree Road Kristin Turner as “Hot-lane users” and Chamblee Tucker Road. Jay Bockisch with Gresham, Smith and Partners gave a Tuesday presentation on “Access Management Issues and Techniques at Continuous Flow Intersections (CFI).” Along with describing the differences between a CFI and a typical at-grade intersection, Jay discussed some of the reasons to consider a CFI intersection design to improve capacity and safety as well as reduce delays, impacts and costs. However, Jay’s presentation also detailed some of reasons that CFIs might not be appropriate, including the access management issues that Jay Bockisch answers questions can arise in built-out urban Environments. about CFI geometry Wednesday morning, Eli Veith with the City of Alpharetta presented an update of Alpharetta’s experiences with adaptive traffic control. (Or as he titled it, “Adaptive Traffic Pilot Program: ‘The Revenge”) Using metrics such as travel time runs, cycle/queue failures and cycle lengths, the performance of manual traffic signal timings were compared to InSync and SCOOT. The InSync system was tested on Windward Parkway

Page 3 August 2010 Recap of Summer Meeting Contd..

and the SCOOT system was installed on Old Milton Parkway. Both corridors are located in Alpharetta, Georgia and experience heavy congestion and over saturated conditions. Because it works best in less-than-saturated conditions, InSync was not seen as an overall improvement on manual signal timing Eli Veith updates for the Windward Parkway corridor. On Old Milton Parkway, SCOOT is overall doing pretty well, though the City of Alpharetta is still investigating the implementation. Eli gave a number of pros and cons for Relative Costs and Benefits of Adaptive each system, as well as presenting an overall graph of benefit Traffic System Types versus cost for the adaptive traffic systems that traffic engineers are most likely to encounter. Social Activities A variety of social events and athletic competitions were available for the members, families and guests. Events from previous years returned to continued popularity: the Sunday golf and tennis tournaments, the bike and dolphin tours, the bowling tournament, arts and crafts for the kids, the 5K run/walk, beach volleyball and the sandcastle competition. Taylor Stukes ran a very successful auction during the Tuesday night happy hour. After the Tuesday night banquet (where the kids had their own dinner and movies to allow their parents some time to enjoy a breather) the families rejoined for dancing and dessert. (Suspiciously, there are no pictures available of the dancing. I suspect that there may be blackmail going on behind the scenes.) 5K run before the Sunrise Sandcastle Building There were numerous entries in the sandcastle building contest with a variety of themes. One of the most interesting entries is pictured below. Who knew that traffic circle landscaping could include castles?

Sandcastle Building Contest

Page 4 August 2010 Recap of Summer Meeting Contd..

The Annual Volleyball Playoff Always a popular event at the Summer Seminar is the Volleyball Playoff. This gets to be serious business when you go up against Mike Holt and his “Grasshoppers” but this year it was not to be- Bad Foot, comprised of Steve Henry, David Barrett, Madison Maihot, and Amanda Pilcher beat out the team with Marwan, Shahram, and Doug Tilt in the finals to win. Survivor Competition This year Jonathan Reid introduced a new competition “ITE Survivor”. Each seminar registrant was given a colored bandana in the registration materials. The color of the bandana indicated the team and wearing it could get your team points for showing spirit. Many people found interesting ways to display their bandana, from headgear to brightly-colored neckties. (Good one, Taylor!) Not only could placing in the various athletic activities win points, but there were two days of Traffic Jeopardy as well as an idol placard Abdul Amer with scavenger hunt. The White team won in the end, but the his bandana competition was widely enjoyed by all the attendees. Lisa Randall of the John Moskaluk Scholarship Auction White Team The last night of the Summer Seminar included the John Moskaluk Scholarship Auction. Drinks were flowing and so was the bidding. Taylor Stukes was the auctioneer but “did it smart” by surrounding himself with beautiful assistants who did the heavy lifting and raised a ton of money. Taylor must have spent over $1000 alone with the stuff he bought. The final tally was $5,000. Thank you to all the bidders and donors. Thanks to everyone that volunteered to make the Summer Seminar a success! A special thanks is offered for those that volunteer their time as activity and committee chairs. Conference Chair: Eli Veith, City of Alpharetta Conference Vice-Chair & Technical Program Chair: Jonathan Reid, Parsons Brinkerhoff Sponsors Committee Chair: Herman Hill, Herman Hill & Associates Host and Welcoming Committee Chair: Andy King, Kimley-Horn Scholarship Auction: Taylor Stukes, Iteris Spouse/Guest Activities Committee Chair: Yolanda Veith, Chair Golf Tournament Chair: Mark Boivin, All Traffic Data Services Tennis Tournament: John Yang, City of Atlanta Bowling Tournament: Leonard Mitchell, Iteris Volleyball Tournament: Mike Holt, World Fiber 5k Run/Walk: Vince Edwards, Gwinnett County DOT Josh Williams and the “Survivor Trophy”

Page 5 August 2010 ITE Annual Meeting in Vancouver By John Edwards, P.E.

President Paul Eng Wong welcomed members on the Institute to Vancouver and western Canada at the 2010 Annual Meeting and Exhibit. Vancouver provided impressive examples of multi-modalism, and its innovative programs in the areas of sustainability, accessibility and livability are renowned. Vancouver’s transportation plan demonstrated many of ITE’s core focus areas, as its roadway solutions include traffic signal system upgrades, walking and bicycling enhancements and safety and transit investments. The meeting provided attendees not only with the opportunity to learn about the city’s Olympic transportation plans and Paul Wong witness the infrastructure erected to support them, but also to experience the city’s cutting-edge advances in safety and green modes of transportation. While the U.S. is experiencing its worst year economically in the recent memory, the attendance was sufficient to make the meeting a financial success. 2011 Officer Election Results The ITE election resulted in the Robert Wunderlich from Texas and Rock E. Miller from California being elected respectively as President and Vice President for 2011. Congratulations are in order for these successful candidates. We express our appreciation to Ray Davis from California and Troy A. Peoples from North Carolina for their long-standing commitment to the Institute and for the time and effort that they made during the campaign to seek election as 2011 International ITE Vice President. We look forward to their continuing active participation and contributions to ITE's leadership. First International ITE Collegiate Traffic Bowl Competition: LET THE GAMES BEGIN!!! ITE is set to commence the first International Collegiate Traffic Bowl, as nine out of 10 District student teams compete on Wednesday, August 11, 2010 at the ITE Annual Meeting in Vancouver BC, Canada. The participating teams include the following teams representing ITE Districts: • Northeastern District: University of Massachusetts, Amherst • Mid-Colonial District: University of Delaware • Great Lakes District: Purdue University • Mid-Western District: University of Wisconsin at Milwaukee • Southern District: Georgia Institute of Technology • Western District: Portland State University • Canadian District: University of Manitoba • Texas District: Texas A&M University • Florida District: University of Florida The competition, involving clues and responses from various transportation resources, will award the winning 2010 ITE Collegiate Traffic Bowl student team with a plaque and cash award of $2,000 USD. The Texas A& M University won the inaugural Collegiate Traffic Bowl Grand Championship. University of Manitoba and University of Florida finished second and third respectively. All the rounds were played very competitively and the winners were decided in the last question in most of the rounds including the final.

Page 6 August 2010 ITE Annual Meeting in Vancouver Contd..

ITE International Awards Each year at the Annual Meeting a number of awards are given. Here is a brief list of awards. A complete list will be available in the next issue of the ITE Journal. Honorary Membership: Dennis Christiansen, Director of the Texas Transportation Institute (TTI) at Texas A & M University Burton W. Marsh Award: Donald Henderson, Senior Transportation Engineer, DMH Transportation Engineers, Inc. Theodore M. Matson Award: John LaPlante, Director of Traffic Engineering, T. Y. Lin International, Chicago Report of the Southern District Director By Bob Stammer, SDITE International Director First, let me THANK the Georgia Section for being such a gracious host recently at your St. Simons Island Summer Seminar. Jane and I both enjoyed your hospitality. It was a GREAT meeting with lots of great technical sessions and enjoyable social events in a fun location. I received several questions and requests for assistance while attending your meeting, and have responded on all of these. As your District Director on the International Board of Direction, please let me know whenever you have a question or need. (Office telephone is 615-343-8060; cell 615-504-4691 and the e-mail address is [email protected]). Bob Stammer Southern District News The Southern District (SDITE) is enjoying a great year under the leadership of Jim Westmoreland. Continued strategic planning and leadership training initiatives are taking center stage with leadership training sessions in Georgia, Alabama and North Carolina. President Jim Westmoreland presented an overview of the SDITE Leadership Training Program to the International Board meeting at the ITE Annual Meeting in Vancouver. He has invited International ITE to partner with the Southern District to develop similar programs for all ITE Districts and Sections. Make your plans now to join us in Lafayette, Louisiana in April of 2011 for a great meeting. Good attendance results in an active membership and in meeting profits that can be a major revenue source for the District. SDITE continues to work towards balancing the bottom line of our budget in difficult economic times. Finally, your own Martin Bretherton will be sworn in on December 6th in Lexington, Kentucky as Secretary- Treasurer for the Southern District. He will begin his term in office on January 1, 2011 and will progress through the District officer ranks for several years. Congratulations, Martin.. International ITE News ITE Headquarters will relocate to 1627 “I” Street N.W during the last week of August. This is four blocks from the current office location. The 80th Anniversary Fund of the Institute has been established to enhance the off ice facilities. The goal of this campaign is to raise $200,000 in contributions to pay for audio-visual

Page 7 August 2010

Report of the Southern District Director Cont.. equipment that will enable ITE to conduct online broadcasts of discussions on new legislation and regulations that affect our members from an in-office web studio. This studio will also enable us to include international content in seminars and committee meetings that may be conducted simultaneously. Meanwhile, our conference room will include broadcast capabilities to enhance collaboration between members and volunteer leaders. Using state-of the-art technology, our reception area and conference room will recognize current and past leaders and award recipients. In 2000 similar contributions helped improve our current ITE headquarters. The First Annual International Traffic Bowl occurred on August 11, 2010 at the ITE Annual Meeting in Vancouver. The Southern District is the originator of the Student Traffic Bowl. The SDITE Traffic Bowl Team is the Georgia Tech Yellow Jackets from your own Georgia Section. They “unseated” the perennial winners from Clemson University and defeated teams from U. Va. and Auburn University in the finals held at the SDITE Annual Meeting in Portsmouth. They have represented the Southern District well against the other eight teams from other districts. GO YELLOW JACKETS. Finally, like the SDITE Board, the International Board of Direction is very concerned about expenses and revenues as we struggle to balance the bottom line without sacrificing services. Much time has been devoted to this issue during our two-day board discussions. I am happy to report that the projected 2010 annual budget deficit will probably be $13,000 rather than $172,000 as originally projected. Jim Westmoreland, President of the Southern District, made an informative presentation to the International Board of Directors on our Leadership Training Program. The Board voted to establish a committee to work with leaders from the Southern District to expand this Leadership effort so that all ITE members might benefit. The Georgia Section should be proud to be the FIRST SECTION to have sponsored the Leadership Training Program. Georgia Tech ITE Student Chapter Update By J.P. O’Har, Chapter President As many of you are already aware, 2009-2010 has been a banner year for ITE the student chapter at Georgia Tech. Georgia Tech’s student chapter of ITE won the Best Student Chapter Award for the Southern District. Georgia Tech’s (GT) traffic bowl team, comprised of Alek Pochowski, Matt Kittelson and Rama Chilukuri, won the competition at this year’s Southern District ITE Annual Meeting. Georgia Tech’s winning traffic bowl team members traveled to Vancouver to compete at the ITE First International Traffic Bowl competition. A large number of ITE student members at GT were recognized for their outstanding academic achievements this spring. Four students, J.P. O’Har, Brittany Luken, Donny Katz, and Brent Weigel, were awarded prestigious National Science Foundation Graduate Research Fellowships. Three students, Elise Barrella, Josie Kressner, and Tom Wall were awarded Eisenhower Fellowships. GT student members are busy finishing up summer semester courses and putting the finishing touches on papers for TRB’s 90th Annual Meeting. GT students recently held elections for new officers for 2010-2011. J.P. O’Har was elected president, Donny Katz was elected vice president of outreach, and Stephanie Box was elected vice president of finance. Other officer positions will be filled in the fall. A record number of new students, nearly 30, will be joining the graduate program in transportation systems engineering this fall. Under new leadership and anticipating a growth in membership, ITE at GT looks to continue to build upon the chapter’s recent success.

Page 8 August 2010 Tour of the Hartsfield Jackson Airport SkyTrain Facility By John Edwards, P.E. The June meeting of the Georgia Section ITE was held at the Hartsfield- Jackson International Airport. The meeting included a buffet lunch, a presentation of the Elevated SkyTrain Guideway and Maintenance Center and the rental car facility. The tour was conducted by Ron Sherwood, John Kapala and Todd McClendon. There were about 30-40 members present and the meeting began with a Power Point Presentation by Todd McClendon on the details of the various elements of the system. The SkyTrain guideway is 1.5 miles long and is now served by five two-car trains with future potential expansion to four-car trains. There are three stations on the route: The CPTC Station at the airport terminal, the Gateway Station which serves the Georgia International convention Center and the CONRAC Station which serves the car rental facilities and 300 airport employee spaces. There is no general public parking at this time. Service on the SkyTrain is provided 24 hours per day from with a headway of 90 seconds in the peak hours and 10 minutes in the early mornings and late evening hours. The service is free-there is no fare to use the facility. The capacity of the service is 500 passengers per hour in each direction. Service began on May 1, 2009 so the system has been in operation slightly over one year. The cost of the entire system including parking facilities was about $800 million. One of the more interesting elements of the system was the control center with its array of monitors and the telecommunication system between the center and trains. There is instantaneous communication to the unmanned trains in the event of an emergency. In addition to riding the trains, viewing each station operation and seeing the control center, a brief tour was conducted through the maintenance center for the transit cars. Unfortunately, no cars were present for us to see-all were on duty. A map of the system is shown here.

Page 9 August 2010

Texting and Highway Safety WASHINGTON (CNN) -- The Obama administration is calling together a wide range of officials next month to address how to end accidents caused by distracted motorists. The likelihood of a crash due to texting disproportionately affects truckers, according to a recent study. The September summit will bring together transportation experts, safety advocates, law enforcement officers and members of Congress, Transportation Secretary Ray LaHood said Tuesday. LaHood said the goal is to develop a list of "concrete steps" toward reducing distracted-driving accidents. "We all know texting while driving is dangerous," the transportation chief said, "and I promise you we're going to do something about it so that responsible drivers don't have to worry every time they, or a loved one, get on the road." Last week, a Virginia Tech Transportation Institute study found that truck drivers who texted while driving were 23 times more likely to crash or nearly get into wrecks than undistracted drivers. Compared with dialing, talking, listening or reaching for an electronic device, texting posed the greatest accident risk, the study found -- most likely due to the almost five seconds researchers found the drivers' eyes were off the roadway while texting, said Rich Hanowski, director of the transportation institute's Center for Truck and Bus Safety. After the study's release, four Democratic senators responded with a bill for a nationwide ban on texting while driving for car and truck drivers and operators of mass transit. Sens. Charles Schumer of New York, Robert Menendez of New Jersey, Mary Landrieu of Louisiana and Kay Hagan of North Carolina unveiled the ALERT Drivers Act proposal last Wednesday. It would have the Department of Transportation set minimum compliance standards that states would have to meet within two years, they said. States that did not could lose 25 percent of federal highway funding. "If it were up to me, I would ban drivers from texting immediately," LaHood said. "But we've learned from our efforts to get people to wear seat belts and to persuade people not to drink and drive that laws aren't always enough. Often, you need to combine education with enforcement to get the results. Public Transportation as a Civil Right? Source: PRI and WNYC's The Takeaway accessed 02 May, 2010 08:41:00 The nonprofit law firm Public Advocates believes public transportation is a civil right, and the federal government agrees. This year, Federal Transit Administration (FTA) agreed with Guillermo Mayer of Public Advocates Law Firm, and found that Bay Area Rapid Transit (BART) had violated the Civil Rights Act of 1964. The FTA had significant equity concerns in the new BART plans, and denied the system $70 million in funding. BART instead of building expensive new rail lines, Mayer advocates a cheaper bus rapid transit system for new BART projects. Bus rapid transit runs modernized buses on dedicated lanes, and "would serve everybody's needs" according to Mayer. The FTA's decision to deny funding has other communities taking note. According to Mayer, transit agencies in Atlanta, Washington DC and Los Angeles are now paying more attention to how their decisions will affect low income and minority populations. Mayer says, "The feds are watching, and they want to make sure that civil rights are not taken away.” The BART system, for example, lost out on $70 million in federal stimulus money for its plans to build an elevated connector to the Oakland Airport. Activists, like Mayer, charged that the project largely neglected the African-American and Latino communities of East Oakland. Mayer says the proposed rail line ignored low-income local residents and favored affluent visitors. Page 10 August 2010

HB 277: Georgia 2020 Transportation Act Governance: This legislation establishes special district tax regions based on the existing boundaries of the state’s 12 regional commissions to call for a 10-year transportation tax. Regional Transportation Roundtables (RTR): RTRs are created to choose projects in each region based on an investment list delivered by the Department of Transportation's Director of Planning. RTRs are comprised of one county commission chair from each county in the region, and one mayor per county elected from a caucus of mayors within each county in the region. In the Atlanta Regional Commission area, the Mayor of Atlanta has a guaranteed seat on the RTR for Fulton County and one other mayor from that county is elected by a mayoral caucus. Five members of the Jay Roberts, Chairman RTR will be elected by the entire Roundtable as the Executive Committee, and two House Transportation members of the House and one Senate member from the region shall also serve as Committee non-voting members of the Executive Committee. General Assembly members are selected by respective chairs of the House and Senate Transportation Committees. The composition of the RTRs must be given to the GDOT Director of Planning by November 10, 2010. Regional Planning & Project Selection Process: Transportation investment criteria will be developed by the GDOT Director of Planning based on the state-wide strategic transportation plan and any comments from members of the General Assembly, local governments or Metropolitan Planning Organizations submitted before September 30, 2010. The director finalizes the criteria for each region by November 15, 2010. The GDOT Director of Planning prepares a list of potential transportation investment projects eligible for funding each region based on the region's investment criteria. The list does not need to be fiscally constrained. The Director of Planning then delivers the list to each region's executive committee. The executive committee in each region then chooses the list of projects and presents it to their respective Roundtable RTR by August 15, 2011, for a final RTR vote. If an RTR rejects the list brought by the Executive Committee, the RTR may vote on individual amendments to the list, but projects must be chosen from the first example investment list brought to the executive committee from the Director of Planning. A majority vote of the RTR is needed to move a finalized list forward. If an RTR agrees to move forward on a referendum within the region, a vote would be held in July 2012, during the general primary election. If the vote passes by a majority of voters in the region, the tax would be imposed region wide regardless of whether a majority the voters of any particular political subdivision voted against the tax. Regional Opt-Out: If a RTR fails to agree on an investment program, a "special district gridlock" is declared and there would be no vote within that region. Regions choosing to not move forward on a tax would not be able to call for the tax for 24 months, and local governments in the region would also be required to provide a 50 percent match for DOT funds such as the State Aid Program and the Local Assistance Road Program (LARP). Funding Stipulations: Funds collected in any region which authorizes the tax must be spent within that region. In the Atlanta Regional Commission area, 15 percent of the funds collected are distributed to the cities and counties based on the "LARP factor." In other regional commission areas, 25 percent of funds collected

Page 11 August 2010

HB 277: Georgia 2020 Transportation Act Contd.. are distributed by this LARP factor. The LARP factor formula is problematic for cities because it is based on a 1/5: 4/5 split, with 1/5 of the ratio based on population and 4/5 of the ratio based on paved and unpaved centerline road miles. GMA has serious concerns about this provision because it creates funding inequities and would allow for a mile of unpaved rural roads to count the same in the formula as heavily traveled, multi-lane paved roads in urban areas. The tax may be re-imposed at the end of the 10-year term by the adoption of a resolution by the majority of the governing bodies of counties in the region and the passage of local legislation by a majority of the legislators in such region. Transit Funding: The legislation allows the proceeds of any special district tax to be placed in a fund in each region which could be spent on the maintenance and operation of transit systems for at least 20 years. MARTA: This bill allows Clayton, Cobb and/or Gwinnett counties to choose to join in the Metropolitan Atlanta Rapid Transit Authority (MARTA) system by holding a referendum. MARTA is given a three-year reprieve from restrictions on how it can use its capital and operating funds. The Board is reduced from 18 members to 11, with only the DOT Commissioner serving as a state member with voting authority on the Board. Metro-Atlanta Transit Governance and Rural Transit: A Transit Governance Study Commission is created to examine the needs within the Atlanta metropolitan region, with a final report due by August 1, 2011. The legislation also creates the Georgia Coordinating Committee for Rural and Human Services Transportation to analyze and make recommendations for improving transportation options in more rural parts of the state. Oversight: A five-member citizen review panel is created in each region, with three members appointed by the Speaker of the House and two by the Lt. Governor. The review panels are charged with issuing yearly reports on whether the public is benefiting from the tax. Fiber Optics Training By Dwayne Tedder, P.E.

On May 25, 2010, the Georgia Section of ITE hosted a Technical Exchange - Fiber Optic Training Session in Dalton, Georgia. The session was a half-day training opportunity to provide engineers and technicians the chance to "see, hear, and do". Sam Nelson and Clay Franklin, representatives from Corning Cable Systems, provided a presentation and training on fiber optics. Included was hands-on training on fiber optic testing and fusion splicing equipment. The training was well received. There were 23 attendees, and there was a good mix of public, private, engineers, and technicians. There were 13 public agency attendees and 10 private company attendees. Five of the attendees were from the City of Dalton and Whitfield County, so there was a good local attendance at the session. The first two hours of the seminar included a presentation on fiber optics. The discussion was in a classroom setting and focused on how fiber optics work, types of fiber communications (single mode versus multimode), signal loss, termination types, and laser versus LED sources. After the presentation, there was a fusion splicing

Page 12 August 2010

Fiber Optics Training Contd.. demonstration and hands-on experience using fusion to splice fiber. Attendees were (1) given instructions and (2) guided on how to splice fiber, and (3) then spliced fiber on their own and (4) were able to test the splices. Finally, the attendees were trained on OTDR and Source Meter testing, Attendees were shown how to conduct OTDR and Source Meter tests to determine the performance and loss of the fiber installation, where the "problem areas" in the fiber were, and how to generate and read reports from software that analyzes fiber installations. Attendees were given credit for four Professional Development Hours (PDH). In addition to the benefits of the training to the attendees, there was over $200 that was donated to the Georgia Section ITE scholarship fund. The Georgia Section of ITE’s Technical Committee is currently planning another technical exchange in Columbus, Georgia for the fall of 2010. Pioneer Profile By John Edwards, P.E. The Pioneer Profile for this quarterly newsletter features a longtime member of the Georgia Section, Bill Wikle. While not a founding member, Bill has been associated with the Section for many years. Bill began his traffic engineering career at GDOT in 1958 as part of the traffic engineering section headed by Bill Derrick. When the section was founded, Bill was working with Archie Burnham at the Georgia Highway Department in the Traffic and Safety Division. He worked with the department for seven years. In 1965 Bill left the Georgia Highway Department and joined Archie Burnham in Macon as the Assistant Traffic Engineer. He helped develop a newly formed traffic engineering department for Macon and Bibb County. When Archie left the City of Macon to rejoin GDOT in 1966, Bill took over as the City Traffic Engineer and served in that capacity for 39 years. From the early 1990’s through the mid 2000’s, Bill was instrumental in planning and implementing a County-wide transportation improvement plan, funded by a local option sales tax with matching funds and other assistance provided by GDOT. Benefits were numerous, includes rebuilding major intersection and adding sidewalks at schools and along major school walk routes. These were among the early projects. The traffic signal network was completely rebuilt with the latest technology, including a community-wide traffic management center. This center is an integral part of the GDOT TMC in Atlanta. The two centers are connected by fiber optic communications network, feeding traffic data and video to both.. This should place the Macon TMC in position to assist GDOT in improving I-75 traffic flow in the Macon area and beyond. In 2005 Bill retired from the City and County and now lives in Macon with his wife Catherine. They have three children, two living in Atlanta and one in Chattanooga. They have eight grandchildren - all boys.

Page 13 August 2010 Members News By Winter Horbal

Young Members Activities-Blood Mountain Hike The ITE Young Members Committee’s 4th Activity of 2010 was a hike up and down Blood Mountain on Saturday, May 15, 2010. The weather was good (started to rain on the hike down but we had good tree cover), there was a great turnout, and I have had many e-mails stating this was a great event. Taylor Stukes would like to add that he indeed made it off the mountain thanks to iridescent pink surveyor's tape, and he does not own a '60s vintage GI Joe canteen. Looking forward to great events in the future! Please contact Winter Horbal ([email protected]) or Tim Brandstetter (tim.brandstetter@ kimley-horn.com) if you are interested in being on the e-mail list for future events. Young Members “Day at the Lake” Another great event by the Ga. Section Young Members Committee-the Day at the Lake –organized by Winter Horbal and Tim Brandsetter of the Young Members Committee with the support of Joe and Kathy Garland. Thanks also to Keith and Renee Golden and Buddy and Karen Gratton-all of who provided boats, inner tubes, accommodations and a lot of work! Also assisting in the financing of the event was the sponsorship of Clark, Patterson, Lee and Moreland Altobelli and Associates. Over 55 members and guests of the Section had a great time.

The day began on Lake Hartwell near “full pool” with sunshine, hot “At one point, we had 4 tubes weather (to encourage one to be in the water) and a variety of water hooked up to Joe’s boat and at least activities including tubing, boat rides, swimming and wave runner rides a total of 14 people on the tubes” and ended with great food, fellowship, fun and games. The pictures above and to the right attest to the good times had by all. The ITE members did a great job of bringing sides, drinks, plates, cups, etc. and there was more than enough – we could have fed at least 50 more people. For those of you who missed this event, there is talk that you will get a second chance next year – stay tuned! From Winter: “I want to thank David Low for getting this event started. I want to thank the hosts for offering up their homes, being so hospitable, and working so hard to make this a GREAT event. And I want to also thank the ITE members and families who showed up with boats, sides, and other items making this one of the most successful events of 2010!”

Page 14 August 2010

Members News Contd..

The Georgia Section ITE and the Young Members Committee wishes to express our appreciation to Kathy & Joe Garland, Renee & Keith Golden, Karen & Buddy Gratton, and all who attended to help make this ITE event a HUGE success. Event Attendees: • Winter Horbal & Brad Horbal • David Low • Todd Long & Family • Nelson Davis • John Karnowski & Fam • Lisa Randall & Family • Steve Acenbrak • Shawn Pope • Scott Younker • Brad Cox • Keith Strickland • Jayaram Kottapally • Ossie Brewer & Family • Dwayne Tedder & Family • Ellen and David Smith • Lian Duan • Randall Parker & Family • Joe Garland & Family • Ann Xu & David Kall • Keith Golden & Family • Buddy Gratton & Family

• Jordan, Jones & Goulding has been acquired by Jacobs Engineering. As part of this consolidation, staff from the Jacobs office located on Peachtree Street have moved to the JJG Norcross office. • After 11 years at PBSJ, Dwayne Tedder has taken an excellent opportunity at URS. • The PBSJ Corporation (PBSJ) announced on August 2nd that it has entered into a definitive merger agreement with WS Atkins plc. New Members

The following persons are new members of the Georgia Section approved for membership by the Section Board in the first six months of 2010. In addition, there were 22 new student members at the Ga.Tech and Southern Tech Student Chapters. Please take the time to meet these new members at the section meetings and to make them welcome. • Alex Kennedy, Arcadis • Tim Sapp, Telvent • Shelly Zimmerman, Countour Engineering • Chester Thomas, GDOT • Samuel Williams, IDS Global • Tommy Montgomery, LPA • Daniel Leckie, MAAI • Michael Roberson, GRTA • Mohammed Azeem, unknown Page 15 August 2010 Upcoming Meetings and Events

New Highway Safety Manual Workshop Who: Ga ITE presents a two-day training workshop opportunity for traffic professionals When: August 25 and 26, 2010 Where: PBS&J conference room, 1600 River Edge Pkwy, Suite 600, Atlanta Why: Transportation agencies will soon have a new safety analysis tool. The Highway Safety Manual provides information and tools to facilitate safety considerations for: system planning, project planning, construction, and operations/maintenance. Notes: Cost is $50 for members; $75 for non-members; Course is limited to 40 participants. For more information and registration, click on the following link: http://events.constantcontact.com/register/event?oeidk=a07e2yojzlsebe81c93

Roller Skating Extravaganza!!!! What: Roller Skating When: August 28th; Event goes from 1pm to 3pm (Open skate continues until 5pm) Where: The Cooler, located near SR 400 @ Mansell road Cost: $6 admission, $3 skate rental (if we can get 20 people we get a group rate!) Highlight: Shaun "Sweet Feet " Green versus Patrece "Roller Girl" Keeter in a roller skating race extraordinaire!!! Bonus: Mexican and margaritas for those who want to meet at the On the Border nearby for a pre-skate lunch!

ITE Gives Back to the Community What: Rivers Alive When: September 11th; check-in at 8:30 am, getting our feet wet from 9 - 11, trash collected weigh-in from 11 - 11:30 Where: Park to be determined Cost: A little hard work and maybe some wet feet Highlight: T-Shirt!; Bonus: Snacks and drinks may be provided. Please email Tim Brandstetter ([email protected]) or Winter Horbal ([email protected]) if you plan to attend.

Page 16 August 2010 Upcoming Meetings and Events The best and the brightest in Intelligent Transportation Systems (ITS), traffic engineering and operations, and transportation planning are gathering in the Jacksonville area December 12 to 15, 2010. Informative technical presentations, lively discussion, training, on-site tours of local area ITS facilities and a state-of-the-art technology exhibition will be featured during Transpo2010 at the Sawgrass Marriott.

DateDateDate TimeTimeTime Speaker/Topic LocationLocationLocation

August 25-26, 2010 Highway Safety Manual Workshop PBS&J Conference Room

August 28 1:00 PM Roller Skating SR400@Mansell Rd

September 09, 2010 11:00 AM Cobb County Traffic Management Center Tour Cobb County DOT

September 11, 2010 8:30 AM Rivers Alive TBD

September 19, 2010 ITS Georgia Annual Meeting Reynolds Plantation

September 29, 2010 Georgia Planning Association Fall Conference Valdosta, GA

Roswell-Alpharetta Public September 30, 2010 all day 2010 Highway Capacity Manual Workshop Safety Training Center

October 5, 2010 WTS Annual Scholarship Luncheon

October 14, 2010 11:00 AM GDOT’s NaviGAtor Initiatives/Nav 2 Software Mary Mac’s

October 27, 2010 Transportation Summit

November 10, 2010 11:00 AM ARC/2040 Transportation Plan and Prioritization Mary Mac’s

December 15, 2010 Transpo 2010 Jacksonville, FL

December 21, 2010 GA. Section Annual Meeting Maggiano’s Perimeter

Page 17 NEWSLETTER STAFF COMMITTEE CHAIRS Newsletter Editor: Membership Technical John Edwards David Benevelli Patrece Keeter

Newsletter Assistant Editors: Mentoring Program GA Engr Magazine Amy Diaz Marsha Anderson Bomar & Todd Long Dan Dorby Bhargava Rama Chilukuri Sujith Racha Nominations Scholarship Scott Mohler Taylor Stukes Ambassador Jody Peace Past Presidents Speakers Bureau Todd Long Todd Long Annual Report Keith Strickland Clerk Marketing Alex Kennedy Shannon Fain Awards Scott Mohler Website GA Conservancy Shawn Pope Shaun Green Audio/Visual Robert Baker Young Members Legislative Winter Horbal & Tim Bradstetter Peter Hortman Career Guidance Brendetta Walker Annual Awards Dinner Georgia Tech Ron Sherwood Dwayne Tedder Finance Martin Bretherton Engineers Week Southern Poly Steven Sheffield Jim Tolson Historian Charles Bopp Summer Seminar Georgia Southern Eli Veith Phillip Allen Life Membership Donald Gaines Safety International Liaison D. Robbins John Edwards

John Edwards Associates c/o: John Edwards Atlanta, Georgia 30328

Page 18

KENTUCKY SECTION REPORT Southern District Board Meeting December 5, 2010

This report provides a summary of Year 2009 for the Kentucky Section of ITE (KYSITE).

Our officers for 2009 and 2010 and committee chairs for 2010 are shown below:

KYSITE Officers for 2010 President: Adam Kirk [email protected] Vice Pres / Treasurer: Lindsay Walker [email protected] Secretary: Brad Johnson [email protected] Sec. Rep: Scott Walker [email protected] Director: Steve Cummins [email protected] Director: Eric Green [email protected] Director: Tony Lewis [email protected] Past Pres. Scott Walker [email protected]

KYSITE Officers for 2011 President: Lindsay Walker [email protected] Vice Pres / Treasurer: Brad Johnson [email protected] Secretary: Ashley Sells [email protected] Sec. Rep: Scott Walker [email protected] Director: Steve Cummins [email protected] Director: Eric Green [email protected] Director: Tony Lewis [email protected] Past Pres. Adam Kirk [email protected]

KYSITE Committee Chairs for 2011 Technical Adam Kirk Membership Steve Cummins Student Coordinator (UK) Eric Green Student Coordinator (UL) N/A Traffic Bowl / Scholarship Eric Green Newsletter Scott Walker Web Site Scott Walker Annual Banquet Lindsay Walker Awards Adam Kirk Auction Anne Warnick Golf Outing Tony Lewis

For complete contact information on KYSITE officers, please go to http://www.kysite.com/2010_Officers.html Technical Activities

Engineers Day Open House at the University of Kentucky - KYSITE made its third appearance at the 2010 E-Day on February 20th at the Engineering Quadrangle on the University of Kentucky Campus in Lexington. The event is a day for young students to explore what engineers do in a fun, interactive environment. Contests and demonstrations teach engineering concepts and exhibitors help answer real-world questions. KYSITE supported members of the University of Kentucky Student Chapter.

Legislative Activities

None

Meetings

Spring Meeting - KYSITE conducted its spring meeting in Lexington on March 17, 2010, at the Visitor’s Center on the University of Kentucky campus. There were three topics during the meeting including:

 “What’s New in Highway Capacity: 2010 Highway Capacity Manual”; Tom Creasey of ENTRAN; Tom described the process for development and publication of the next edition of the Highway Capacity Manual began in 2007 and planned for publication in 2010. Tom serves on the TRB Highway Capacity and Quality of Service Committee and provided an overview of the significant additions and changes to the latest edition.

 “Introduction to the Highway Safety Manual (HSM)”; Eric Green of the Kentucky Transportation Center; Eric Green presented the history and origin of the HSM, including the need for such a publication, and its organization and contents. Additionally, updates were given as to the current status of the document’s publication and release.

 Introduction to the Proposed KYTC Roundabout Policy; Jeff Jasper, KYTC Director of Design and Adam Kirk, Kentucky Transportation Center; The Kentucky Transportation Cabinet released a new and comprehensive policy regarding the planning, design and construction of modern roundabouts. Mr. Jeff Jasper and Adam Kirk provided an update on the status of the policy, and an overview of the requirements considered for inclusion.

SDITE Annual Meeting - Several KYSITE Members, spouses, and University of Kentucky students attended the 2010 Southern District ITE (SDITE) Annual Meeting. It was held April 11- 14 at the Renaissance Portsmouth Hotel & Waterfront Conference Center. Kentucky was well- represented at the meeting and very active. This included presentations by KYSITE members, some members who facilitated sessions as well as others who served in many of SDITE’s committees. We are proud of our Traffic Bowl team from UK. The team included Tony Fields, Amanda Perry, Kenneth Boucherie, and Brad Wilson. While they did not make it past the first round, they well-prepared and played hard.

KYSITE Annual Meeting – The KYSITE Annual Meeting, Dinner, Silent Auction and Traffic Bowl was held on November 11, 2010, at the Buffalo Trace Distillery in Frankfort, Kentucky. Approximately 40 members and guests were in attendance for this exciting meeting. The evening began with an optional tour of the distillery, and then a social time. The Silent Auction began after the tour was completed. An extended tasting of the Buffalo Trace bourbon was provided followed by a short discourse on distilling. Following dinner, the auction closed and the business meeting began. Jeff Moore was the recipient for the Lonnie Yates Award for Distinguished Service for outstanding effort during his career both within KYSITE and as an employee for the Kentucky Transportation Cabinet. Scott Walker gave a brief update on the activities underway for preparation of the SDITE meeting to be held in Lexington, Kentucky in 2012. Then Lonnie Yates conducted the swearing-in of officers - Ashley Sells, the 2011 Secretary, Brad Johnson (treasurer – vice president), Lindsay Walker (president) as well as the three Directors. The Silent Auction raised $647 this year.

Continuing Education Workshops

Traffic Mediation – Neighborhood and Pedestrian Safety Webinar - KYSITE and the Lexington- Fayette Urban County Government teamed up for a webinar on May 25, 2010 in Lexington, KY. The webinar was produced by the American Public Works Association (APWA).

Fall Webinar Series on Highway Safety Manual – KYSITE hosted this webinar series produced by ITE over the course of four consecutive Tuesdays.

 October 26, 2010: Fundamentals of the Highway Safety Manual Predictive Method; held at Wilbur Smith Associates Lexington office.  November 2, 2010: Predicting Crash Frequency on Rural Highways; held at Parsons Brinckerhoff Lexington office.  November 9, 2010: Predicting Crash Frequency on Urban and Suburban Arterials; held at URS Louisville office.  November 16, 2010: Applying HSM Crash Modification Factors; held at BTM Louisville office.

KYSITE Membership

Fellows 16 Members 60 Student Members 28 Esteemed Colleagues 9 Section Affiliates 43

Total 156

Report submitted by Scott Walker, P.E., 2010 Section Representative North Carolina Section Report 2010 SDITE Year End Board Meeting, December 5‐6, 2010

In 2010 we awarded student scholarships to five applicants (one was a graduate student) for a total of $11,000. We plan to award at least that amount again in 2011.

The Leadership Development Program had 12 participants. Both the July 16th‐17th and September 24th‐ 25th sessions had strong participation. It was so well‐received they added luncheons to the program on October 29th and December 3rd led by program participants. Both the current and newly elected NC Section Presidents plan to attend the luncheon December 3rd to discuss plans for 2011.

The Annual Meeting was held on November 18th. 18 Past Presidents attended. William (Bill) Finger who has retired from Charlotte DOT has been recognized by ITE as a Life Member. The Chapter also recognized Dr. Paul Cribbins and Mr. Harold Rhudy, both former Presidents, who passed in 2010. There were approximately 300 attendees including 9 of the 12 new members recruited in 2010. The Chapter recognized 9 members for meeting the President’s “10 in 2010” participation challenges and recognized the 12 participants in the Leadership Development Program. The NC State Chapter won the quiz bowl and the UNC Charlotte Chapter was awarded the Cribbins Cup. The following individuals were award winners:

 Outstanding Achievement Award – Keith Lewis (Martin/Alexiou/Bryson), Treasurer 2001‐2010  President’s Award – Will Letchworth (Wilbur Smith)  Robert J. Dodge Professional Image Award – Bo Winstead (HNTB)  R.V. Moss Lifetime Service Award – Larry Goode  Jay Quinn Technical Excellence Award – Sunny Nandagiri (AECOM)  Contribution to Transportation Award – former Charlotte Mayor Pat McCrory  Young Professional Award – Brian Murphy (NCDOT)  New Member Award – Carolina Kone (WSP Sells)

We have been in the process of updating our Operations Manual throughout 2010 which will require some changes to our Section Charter and Bylaws in 2011. Proposed changes to the Charter include: allowing Affiliates to serve as elected officers (not just Affiliate Directors), except in the roles of President, Vice President and Secretary, in the North Carolina Division of the Southern Section. Affiliates would also be able to vote for positions where Affiliates are allowed to serve. The NC Section will bring a formal request to the Southern District to update the Charter following a review of the proposed Operations Manual by the Section Membership. The NC Section would like the updates reviewed (and approved if agreeable) at the Annual Meeting in Lafayette.

Our Incoming Officers and District Representatives are:  President Mike Kennon (City of Raleigh)  Past President Russell Dalton (Town of Apex)  Vice President Radha Swayampakala (RS&H)  Secretary Todd Brooks (PBS&J)  Treasurer Burt Tasaico (NCDOT)  2010‐2011 Section Director Will Letchworth (Wilbur Smith)  2010‐2011 Affiliate Director Benny Johnson (Green Light Traffic Services)  2011‐2012 Affiliate Director Lisa Moon (PBS&J)  2009‐2011 District Representative Dale Privette  2010‐2012 District Representative Kevin Lacy (NCDOT)  2011‐2013 District Representative Stephanie Privette (Kimley‐Horn)

South Carolina Section Report District 5 ITE Board Meeting November 18, 2010

South Carolina Section ITE has a membership of 165 (30% increase), including 79 voting members and 86 students. Through our Section Board’s leadership, we have had a great year in 2010 that included activities to serve members, enhance our profession, support students, and benefit the traveling public of the Palmetto State. An overview of 2010 SC Section activities is as follows:

I. Current Officers and Committee Chairs President Bryan D. Webb, PE, PTOE Vice President Jeffrey J. Ingham, PE, PTOE Secretary/ Treasurer Elizabeth Carpenter, PE Technical Chair Sunny Nandagiri, PE, PMP Membership Chair V. Carol Jones, PE Student Chapter Coordinator Wayne A. Sarasua, PhD, PE Others: Past President: Jae H. Mattox, III, PE Community & Outreach Chair: Mike Ridgeway, PE Section Representative: William J. Davis, PhD, PE Affiliate Director: Jennifer Bihl, PE Nominations/Awards: Hesha Gamble, PE, PTOE Scholarship: Gaye Sprague, PE Social/Golf: Don Turner, PE & Mike Ridgeway, PE Newsletter Editor: Jae H. Mattox, III, EIT Website: Berry Mattox, EI ‐ refer to www.scs‐ite.org

II. Treasurer’s Report – Elizabeth Carpenter Checking Account: $14,203 Stafford/Clark Scholarship Fund: $27,289 Rowe Scholarship Fund: $24,031

III. Fall Section Meeting – Greenville SC, October 28th The Fall Section meeting was held in Greenville at Tommy’s Country Ham House on October 28th. The meeting included a catered luncheon and a technical presentation. The technical program was presented by the SCDOT’s Traffic Engineering Division and included a review of the updated Signal Design Guidelines, Traffic Signal Specification updates, and SCDOT funding for Signals and Signal Systems. There was great participation during the meeting as the additional funding and updates will affect our profession and engineering practices. SCSITE awarded 1.5 PDH’s at the conclusion of the seminar to interested participants. . A special thanks to Carol Jones and Liz Carpenter both from the South Carolina Department of Transportation Signals and Systems Traffic Engineering Division, who spoke on the Updated Signal Design Guidelines, Traffic Signal Specification updates and SCDOT Signals & Systems Funding.

South Carolina ITE – Winter 2009 Report, Dist. 5 Executive Board Meeting 1

IV. Fall Meeting ‐ Scholarship Golf Tournament, September 9th Mike Ridgeway and Don Turner, with help/support from Section members and local companies, organized this year’s SC ITE Section Scholarship Golf Tournament. The tournament was held at the Northwoods Country Club in Columbia on September 9, 2010 and by any account this year’s scholarships tournament was a huge success. SCDOT’s Deputy Secretary for Engineering, John Walsh, PE was the keynote speaker during the event luncheon. 36 sponsors helped support the event and fundraising activities, which raised $7,000 for the scholarship fund. There were a total of 22 teams of golf participants along with other ITE member volunteers. Organizers can’t thank everyone enough for their generosity and contributions in countless ways. First Place Winners of the Tournament was the team of Hisham Abdelaziz, Phil Okey, Danny Jones, and Chuck Chorak. Their names will be engraved on the Don Turner Championship Jug. Don has served as tournament Co‐Chair and contributed in countless ways to making the tournament and SC ITE activities a success. Don has recently retired after 38 years of service with SCDOT.

V. Summer Meeting – SC State Port Authority, June 9 The SCITE Summer meeting included a Tour of the South Carolina State Port Authority’s (SPA) Wando Welch terminal in Mount Pleasant. 55 ITE members turned out to tour the Port’s facilities. David Smith, the Chief Engineer, and David Hoffman, the Operations Engineer for the Wando Terminal, gave presentations about the Port facilities, its current operations, and its plans for expansion. We then took a guided bus tour of the facilities, including all dockside and portside operation. This unique opportunity gave all that attended a new perspective on the shipping and trucking industry and exposed ITE members to a vital element of our transportation system that we typically do not see. Thanks again to those that attended and everyone that helped in planning.

VI. Spring Meeting – University of South Carolina, March 25 The Spring Section meeting was held in Columbia at the civil engineering building on the University of South Carolina campus. Dr. Nathan Huynh and USC students Adam Payne and Greg Moore were a big help in organizing the meeting. A special thanks to Dan Hinton from the South Carolina Division of the Federal Highway Administration (FHWA), he gave a 2‐hour open discussion seminar on the revisions to the MUTCD. There was great participation during the meeting as the 2009 MUTCD updates are going to affect our profession and engineering practices. Carolina Café catered the meeting and 52 members and guests were in attendance. SCSITE awarded 2 PDH’s at the conclusion of the seminar to interested participants

VII. ITE Southern District (5) Annual Meeting – Portsmouth, VA Highlights from the 57th Annual Southern District (5) meeting held in Portsmouth, VA included great representation of SC ITE, with a 20‐member delegation. SC‐ITE received runner‐up Group II Section Award and the Clemson University ITE Student Chapter received runner‐up for the Southern District (5) Outstanding Student Chapter Award. Several of the SC ITE members gave presentations as part of the conference program. These presentations included:  Dr. Wayne Sarasua, Clemson Univ. – “Automated Traffic Data Collection Using Pan‐Tilt‐Zoom Cameras.”  Ms. Priyanka Alluri, Clemson University, “ Safety Analyst: The Georgia Experience.”  Mr. Eric Tripi, Iteris, Inc., “Independent Impact Fee Studies, Berkeley County, SC; Two Case Studies.”

South Carolina ITE – Winter 2010 Report, Dist. 5 Executive Board Meeting 2

VIII. Student Chapter Activities Institution Advisor Major activities Clemson Univ. Dr. Wayne Sarasua service projects & meetings Univ. of South Carolina Dr. Nathan Huynh meetings & forums South Carolina State Univ. Dr. Yuanchang Xie seminars & field trips Citadel (student members) Dr. William J. Davis traffic service projects

Clemson Univ., ITE Student Chapter ‐ The Clemson Student Chapter focused on a number of service projects, professional development, and lots of fun on the following projects:  Last semester, four ITE members (Sherry Kang, Tahera Anjumen, Vijay Bendigeri, Sudhakar Pandurangan) graduated with their Master’s degree. In addition, we also added one new member to the chapter who started his PhD in January.  In January the chapter started the semester with a trip to the annual Transportation Research Board Meeting in Washington, D.C. This trip gave students the opportunity to tour our nation’s capital for the first time as well as experience the conference. 3 ITE members represented Clemson by participating in poster sessions and making presentations.  During February the chapter participated in several community activities, which have become annual events. Several members were in charge of representing their countries at Clemson Elementary School’s International festival. The Chapter also helped conduct cleanup of the Clemson Elementary School nature trail.  Dr. Jennifer Ogle and ITE Chapter members Johnatan Dillon, Yan Zhou, Sara Familian, Priyanka Alluri, Katerina Bartman, Lee Tupper and Vijay Bendigeri held a World Thinking Day event for Girl Scouts in Service Unit 632. The Chapter developed, organized, and held the event in the Palmetto Ballroom on the Clemson University campus. The theme of the event was “Together We Can End World Hunger”. Over 125 scouts and leaders participated in the 2‐hour event. ITE members ran booths with information on Chinese weddings, the ecological diversity of Ecuador, the Taj Mahal in India, traditional belly dancing in Iran, and typical customs in Ukraine. All of the girls went home with a bag full of souvenirs from their World Thinking Day experience and the event was a great success for the ITE members. The event was a huge undertaking for the chapter requiring countless hours of volunteer time over several months. The entire event was funded by chapter funds.  The Clemson ITE chapter, along with members of the Clemson ASCE chapter had the opportunity to visit a rehabilitation project for a 15‐mile segment of interstate 385 in South Carolina. Leaders of the project including SCDOT pavement expert, Andy Johnson, met with the students and advisors and spoke about the design of the new road as well as the decision to close the interstate completely for eight months, a first in SC, while construction takes place. Touring this type of project in SC was truly a once in a lifetime experience since SCDOT employees claimed it was “a perfect storm type project” for a highway closure.  The Chapter recently completed a pedestrian study at 4 downtown intersections in Greenville. This is the third year that our chapter has participated in this study. The study helps the City of Greenville’s Planning Department to monitor fluctuations in downtown pedestrian activity annually as well as during different days of the week. The study was conducted over 3 different days (weekday, Saturday, and Sunday).  The annual highlight of our year has usually been the Southern District ITE Annual Meeting. This year, Clemson sent 9 students to Portsmouth Virginia to participate in the meeting. Among the many meeting highlights, Clemson ITE chapter member Priyanka Alluri received

South Carolina ITE – Winter 2010 Report, Dist. 5 Executive Board Meeting 3

runner‐up award in the student paper competition for her paper “Comparison of traditional and advanced methods in identifying roadway sections for improving safety.” Priyanka Alluri also gave a well‐received presentation “Safety Analyst: The Georgia Experience”. The Clemson Chapter also won the Outstanding Student Chapter Runner‐Up award.  Several students made a visit to the Greenville TMC where the technology used for their traffic management operations were previewed thanks to Dan Campbell at the SCDOT. A group also made it to CUICAR in Greenville where we received a tour of a state‐of‐the‐art lab featuring research sponsored by BMW.  At our July 30 summer meeting, Dr. Robert Awuah‐Baffour spoke about the challenges facing higher education in his home country of Ghana and his plan to help its development. After being on the faculty at 3 different universities in the United States, Dr. Awuah‐Baffour is now the Vice‐President of the Ghana Telecom University. Dr. Awuah‐Baffour.  The student chapter kicked off the school year with its annual fall social, hosted by Dr. Wayne Sarasua. The social featured foods from nationalities represented in chapter and an evening of fun swimming and tubing in Lake Hartwell. Attendance at the social was the highest it has been in years as the number of active members has doubled this year.  The student chapter elected officers for the 2010‐2011 school year including: Katerina Bartman ‐ President, Jennifer Johnson ‐ Vice President, Priyanka Alluri ‐ Secretary and Caitlyn Davis‐McDaniel ‐ Treasurer. Past‐President Lee Tupper and co‐Faculty advisors, Dr. Sarasua and Dr. Jennifer Ogle, round out the board of directors. In addition, the chapter welcomes several new undergraduate members and over a dozen graduate students.  The student chapter took to the water in September for its annual Adopt‐A‐River. This year, ITE members partnered with students/faculty from the Agricultural Economics program to collect trash and recyclables along the Saluda River between SC 123 and SC 81. Clemson ITE had a total of 18 people travel the river in 8 canoes picking up trash along the way.  The student chapter sponsored a lecture series including as Hesha Gamble, Traffic Engineer for Greenville County, Jae Mattox, Program Manager for SCDOT, and Tony Chapman, Former SCDOT Deputy Secretary of Engineering, who presented perspectives and career paths that transportation professionals can pursue and excel in.  The student chapter is working with Darrohn Engineering on a technical project to help develop a Bicycle Master Plan for the city of Greenville. Students were trained on safety aspects of working on a roadway and how to collect measurements. Lane widths, shoulder widths, and gutter widths were collected along roads such as Pleasantburg Dr. and Augusta Rd. to determine which roadways would be best suited for installation of bicycle lanes.  Aa dozen students attended the Fall SCSITE meeting in Greenville, SC in which Elizabeth Carpenter and Carol Jones spoke about the changes to the South Carolina Signal Design Guidelines. The students found the explanation of the guidelines very interesting and will soon find it helpful as signal timing projects are assigned in the design classes.  The chapter participated in the SDITE webinar to learn about what being of member of ITE was truly about and what opportunities exist through ITE.

South Carolina State Univ., ITE Student Chapter ‐ The SCSUITE student chapter members have had a busy year including the following activities:  South Carolina State University recently received a 6‐year and $3 Million grant to enhance its Master of Science in Transportation (MST) program. This grant will provide generous assistantships to 8 students in the MST program every year from 2009 to 2015.

South Carolina ITE – Winter 2010 Report, Dist. 5 Executive Board Meeting 4

 SCSUITE members had two field trips during the past few months. The first trip was to a UPS distribution center located in Orangeburg. Ms. Marissa Droze showed students around the UPS center and demonstrated use of advanced information technologies (e.g., GPS, GIS) for scheduling UPS trucks. The other field trip was to a weigh station on Interstate 26 between Orangeburg and Charleston. Officers at the weigh station explained to the students how the station screens overloaded trucks and protect the freeway infrastructure. Various detectors installed at the weigh station can accurately measure the weight of each truck axle. They can also catch trucks transporting radioactive materials.  4 students in the MST program (Edward Starks, Shaun Hemingway, Lydia Edwards, Taurean Marshall) traveled to Washington DC in January and attended the 89th TRB Annual Meeting.  On January 20th, SCSUITE held its first general meeting in 2010 and elected five new officers: Carlos Bonfim (President), Andre Prescod (Vice‐President), Joseph Mackey (Treasurer), Everett Davis (Public Relations Director), and Willyce Davis (Secretary).  On April 21, 2010, Ms. Jennifer Humphreys from Wilbur Smith Associates and Mr. Michael Dennis from SCDOT visited South Carolina State University. They conducted a presentation on “Travel Demand Modeling in South Carolina”. During the presentation, Mr. Michael also demonstrated TransCAD with real‐world data collected in South Carolina. The presentation was very instructive and interesting and provided students with valuable information on travel demand‐modeling practice in South Carolina and applications of TransCAD.  On May 17, 2010, a group of SCSUITE members and faculty visited the Welch Wando Terminal (WWT) at the Port of Charleston. The WWT was opened in 1982. It now has 4 container berths, 10 container cranes (6 are Super post‐Panamax and 4 are post‐Panamax), and nearly 242 acres of container storage space. It is the largest terminal at the Port of Charleston and has received worldwide recognition for its innovative design and overall terminal productivity. The WWT tour was guided by Ms. Suzan E. Carroll‐Ramsey.  Guests from ODOT: Mr. Blake Dye and Ms. Jennie Caudle from Oregon Department of Transportation (ODOT) visited South Carolina State University on October 11. They met with members of SCSUITE Student Chapter and students in our Master of Science in Transportation program, and introduced ODOT’s Graduate Engineering Program and College Internship Program, which are designed specifically for developing recent engineering graduates and facilitating the transition from students to full‐time engineers.

Univ. of South Carolina, ITE Student Chapter ‐ Hosted The Spring Section meeting on June 25 at the University of South Carolina’s Swearingen Engineering Center in Columbia, South Carolina. The meeting included a catered luncheon and a technical presentation.  The University of South Carolina ITE student chapter joined up with USC’s ASCE Chapter to hold combined meetings about transportation issues.  In the Spring, our chapter hosted the SCITE Spring Meeting. Mr. Dan Hinton from the Federal Highway Administration (FHWA) discussed changes and new guidelines added to the latest edition of the MUTCD.  The Student Chapter is looking forward to an exciting new academic year with new officers. These officers are Greg Moore (president), Beth Quattlebaum (vicepresident), Codee Buckler (secretary), and Thaer Faraj (treasurer).  The Chapter sponsored a “Networking Panel Discussion” for the students in the College of Engineering and Computing the day before the Science Engineering and Technology Fair was held. This event was a huge success with assistance of Helen Fields, the Director of the

South Carolina ITE – Winter 2010 Report, Dist. 5 Executive Board Meeting 5

Career Center for the CEC. There were approximately 40 students in attendance, along with three panelists.

The Citadel, ITE Student Members – Student activities in 2010 have included the following:  10 ITE student members attended the ITE Technical Conference and Exhibit in Savannah on March 16, 2010. The conference theme was “Meeting Transportation’s 21st Century Challenges”. Over 300 engineers and planners from around the globe were in attendance to discuss the latest traffic and transportation issues. Sessions focused on innovative solutions to today’s transportation issues including sustainability, policies to reduce green house gases, and evolving vehicle‐to‐vehicle and vehicle‐to‐infrastructure technology The exhibit hall offered hands on interaction and one‐on‐one discussions with the companies and engineers who are working to implement technological solutions to today’s mobility needs. Students were able to see demonstrations and even participate in driving simulations. Displays offered a preview of where the future of transportation engineering is headed.  3 students Citadel ITE members, BK Aton, Joe Robertson and Aaron Lee, attended the SC ITE Summer Meeting, June 9 in Mt. Pleasant, which was a tour of the SC State Port Authority’s Wando Welch terminal. It was a great opportunity for students to network with SC ITE members and to see first hand, transportation facilities that they learned about in class.  The Citadel was awarded a national community service award, Richard J. Scranton Outstanding Community Service Award by ASCE, due in large part to their ITE/ASCE service learning project on the Isle of Palms Marina Traffic Study. Student’s collected data, analyzed traffic flow patterns, developed alternative site layouts and presented findings to the mayor and city council. In winning this prestigious service award, Citadel students were singled out for recognition from among more than 270 ASCE student chapters at colleges and universities across the United States and from 11 countries.  I‐526 Public Meeting – 50 students attended a public hearing on Sept. 8, 2010, for the extension of The Mark Clark Expressway (I‐526) across James and Johns Islands. There were approximately 400 meeting attendees and students were able to learn about highway design process being used to develop the preferred alternative for the proposed project. In addition, students developed a better understanding of how transportation officials interact with the public to address controversial issues and engineering‐related perceptions on an array of aspects involved with a large‐scale project  Battery 2 Beach Route Analysis – 20 Citadel ITE students are working on evaluation of route improvements and cost estimates for a 25‐mile long bike/ped. facility that will link White Point Gardens with Sullivan’s Island, Isle of Palms and Folly Beach. The proposed facility is being promoted by a non‐profit organization, Charleston Moves. A cost benefit study is being conducted in conjunction with the College of Charleston. So far students have collected traffic and cross‐section data needed to perform a Bicycle LOS and Pedestrian LOS evaluation of the individual route segments.  Patriots Point Traffic Study ‐ 15 Citadel ITE students are working to evaluating parking and traffic circulation issues at Patriots Point Naval & Maritime Museum home of the USS Yorktown. Students are collecting data to evaluate parking occupancy, developing preliminary parking layouts and analyzing traffic flow data from special events. Results will be used by the Director of Operations to evaluate possible transportation improvements.

South Carolina ITE – Winter 2010 Report, Dist. 5 Executive Board Meeting 6

2010 SEMI-ANNUAL TENNESSEE SECTION ITE UPDATE for the SOUTHERN DISTRICT 2010 END-OF-YEAR BOARD MEETING December 5-6, 2010 Lexington, KY By: Becky Bottoms, Section Representative (2009-2010) And Houston Daugherty, Section Representative (2010-2011)

The Tennessee Section of the Institute of Transportation Engineers (TSITE) is pleased to submit the following report summarizing the Section’s activities over the past year. TSITE EXECUTIVE BOARD AND COMMITTEES

2010 Officers President Chris Kirby (865) 963-4300 [email protected] Vice President Chris Rhodes (615) 564-2701 [email protected] Secretary-Treasurer Steve Bryan (615) 221-1131 [email protected] Section Representative (09-10) Becky Bottoms (865) 670-8555 [email protected] Section Representative (10-11) Houston Daugherty (865) 560-9622 [email protected] Immediate Past President Kevin Cole (865) 963-4300 [email protected] Affiliate Director Dan Vincent (615) 772-7600 [email protected]

2010 Committees / Chairpersons Membership Craig Hanchey (615) 383-8420 [email protected] Scholarship Kevin Cole (865) 963-4300 [email protected] Section Relations Gerald Bolden (615) 370-8410 [email protected] Jeff Hammond (615)370-8410 [email protected] Technical Steve Bryan (615) 221-1131 [email protected] Nominations Kevin Cole (865) 963-4300 [email protected] Awards Kevin Cole (865) 963-4300 [email protected] Audit Chris Rhodes (615) 564-2701 [email protected] Career Development Dawn Foster (865) 963-4300 [email protected] Scholarship Challenge Greg Judy (615) 383-8420 [email protected] Legislative Vacant

2010 TSITE MEETING SCHEDULE

Winter Meeting: Feb. 25 Annual Mtg. with a Student Chapter (University of Tennessee) Knoxville, TN Spring Meeting: May 25 Annual Spring Meeting Jackson, TN Summer Meeting: July 21-23 Scholarship Benefit Chattanooga, TN Fall Meeting: Sept 29-Oct 1 TSITE/TAPA - Joint Meeting Knoxville, TN

Tennessee Section ITE Year-End Update December 2010 1 MEMBERSHIP TSITE continues to be proactive in maintaining a current roles list. We feel this helps the Section provide better service and communication to the Section. The updated electronic database instituted three years ago continues to pay dividends. The Section provides a “Member Information Update Form” on our website so members can submit information as needed. We have reduced postage costs by communicating with members using e-mail, where possible. The following is an updated membership count. Membership Grade Number Member 256 Student 97 Affiliate 24 Total 377

TECHNICAL ACTIVITIES Tennessee Section of ITE feels the foundation of our organization centers around its technical initiatives. We have strived to increase these opportunities to our members. The root of our organization’s technical activity is found in four quarterly meetings held throughout the state. In addition, we have significantly advanced our technical offerings by instituting a Technical Webinar Program and partnering with others to sponsor technical education opportunities.

The TSITE Technical Committee completed the development of a brochure geared to assist smaller communities in understanding the benefit of a traffic impact study to their community. The brochure, titled “ Did You Know – Everyone Benefits from Transportation Impact Studies…”, introduces the reader to the purpose of a study, what should be studied, when to conduct a study, and who should prepare and review the study. The brochure also directs the reader to the TSITE website for additional information and resources. The Technical committee has also been busy updating the section’s operation manual.

MEETINGS TSITE ‘s four quarterly meetings are a staple of our membership’s technical activity. In addition, four local areas (Memphis, Nashville, Knoxville and Chattanooga) hold monthly breakfast or lunch gatherings.

Highlights from this years meetings include: • The annual Summer Meeting was held in Chattanooga and presented a three-day program including technical sessions, technical tours, and the annual Scholarship Auction. The auction raised approximately $4,300 on behalf of our engineering students.

• The Fall Meeting provided an opportunity to partner with the Tennessee Chapter of the American Planning Association. The meeting, held in Knoxville, was attended by approximately 300 engineers and planners from across the state for the three-day meeting.

Tennessee Section ITE Year-End Update December 2010 2 SECTION NEWS • This past July, we were saddened by the passing of our friend and colleague Mr. Darcy Sullivan.

• This fall, TSITE began utilizing Facebook as a way to connect with our membership, especially the younger members. We can be found at http://www.facebook.com/pages/Tennessee-Section- Institute-of-Transportation-Engineers/128510577201545 . Stop by and check us out!

• The inaugural TSITE Student Chapter Traffic Bowl will be held in Memphis at the Annual Winter Meeting scheduled for March 2011.

Tennessee Section ITE Year-End Update December 2010 3 Future Annual Meetings

2012 SDITE Annual Meeting Lexington, KY LAC Report

for the

Southern District Board Meeting December 5-6, 2010

Major Items to Note:

1) Contracts Signed

2) ABD Event Reserved

3) Logo Nearly Finalized

4) Working on Establishing Connections to District 3

5) Attachments:

a. LAC

b. Meeting Agendas

c. Preparing for Lafayette

d. LAC Tasks

Southern District ITE 2012 (Lexington) Planning

Local Arrangement Committee - Roles

Position Name District Phone Number Email General Chairperson Scott Walker 5 859-245-3873 [email protected] Hotel Arrangement / Lindsay Walker* 5 859-245-3869 [email protected] Meals Ashley Perry 5 859-744-1218 [email protected] Brad Johnson 5 859-254-5759 [email protected] Finance 3 Ashley Sells* 5 502-574-3781 [email protected] Registration Andrea Marconi 5 [email protected] 3 Lonnie Yates 5 859-576-1302 [email protected] ABD Liaison Andy Terwilleger 5 [email protected] 3 Steve Cummins 5 [email protected] Special Guests 3 Vanessa Fritsch 5 513-651-3440 [email protected] Entertainment Bill Madden 5 513-419-3513 [email protected] Adam Kirk* 5 859-257-7310 [email protected] Technical Program 3 Paul Slone 5 513-419-3456 [email protected] Session Mike Galbraith 5 859-224-4476 [email protected] Arrangements 3 Stuart Sparks 5 502-627-8931 [email protected] Promotional 3 Transportation Anne Warnick 5 859-245-3877 [email protected] Betty Yates* 5 859-576-1302 [email protected] Spouse Activities Tabitha Cummins 5 [email protected] Jo Anne Tingle 5 [email protected] Tony Fields 5 859-221-3517 [email protected] Traffic Bowl 3 Karen Mohammadi 5 [email protected] Sponsorships 3 Audio / Visual Mark McIntosh 5 859-223-3755 [email protected] Bill Seymour 5 502-552-0904 [email protected] Golf Program Stephen Sewell 5 859-744-1218 [email protected] Webmaster Eric Green 5 859-257-2680 [email protected] Signs & Graphics Mike Galbraith 5 859-224-4476 [email protected] Shawn Dikes 5 859-245-3865 [email protected] Technical Tours Ron Herrington 5 859 258-3830 [email protected] Great Lake Liaison Karen Mohammadi 5 [email protected] Jeff Moore 5 270-746-7898 [email protected] KYTC Liaisons Amy Thomas 5 [email protected] *Indicates committee chair Unassigned Volunteers

Position Name District Phone Number Email Unassigned Caroline Duffy [email protected]

Tuesday, November 16, 2010 Southern District ITE 2012 (Lexington) Planning

Local Arrangement Committee Meeting - Feburary 11, 2010

Café on the Park @ Lexington Downtown Hilton Hotel

1. What is SDITE Annual Meeting? Why is it imporant to Kentucky? 2. Schedule a. Where we've been b. Where we are c. Where we are going 3. Joint Meeting a. Great Lakes District of ITE 4. Branding 5. Hotel / Dates / Contract 6. Committees a. ABD b. Audio / Visual c. Entertainment d. Finance e. Golf f. Hotel/Meals g. Publicity h. Registration i. Session Arrangements j. Signs & Graphics k. Special Guests l. Sponsorship m. Spouse Activities n. Technical Program o. Technical Tours p. Traffic Bowl q. Transportation r. Website 7. Future SDITE Meetings a. Portsmouth, VA in 2010 b. Lafayette, LA in 2011 8. Year End Board Meeting (December 5 & 6, 2010) in Lexington 9. Next LAC Meeting Southern District ITE 2012 (Lexington) Planning

Local Arrangement Committee (LAC) Meeting - May 6, 2010 (3:00 PM)

Conference Room @ Wilbur Smith Associates Lexington Office 1648 McGrathiana Parkway, Suite 340, Lexington, KY

1. Meeting Theme Discussion (S. Walker) a. Discuss Importance of Meeting Theme b. Review of Previous Meeting Themes c. Present Ideas Already Submitted d. Open Discussion on Themes e. Logos (competition / prize) f. Deadline for Theme / Logo -- End of May 2010 2. Portsmouth Review (S. Walker) a. Overview of Attendee Comments (email responses) b. LAC Breakfast Review 3. Committees a. ABD (L. Yates) b. Audio / Visual (M. McIntosh) c. Entertainment (V. Fritsch / B. Madden) d. Finance (B. Johnson) e. Golf (B. Seymour) f. Hotel / Meals (L. Walker) g. Publicity / Promotions (S. Sparks?) h. Registration (A. Sells) i. Session Arrangements (P. Slone) j. Signs & Graphics (M. Galbraith) k. Special Guests (S. Cummins) l. Sponsorship (K. Mohammadi) m. Spouse Activities (B. Yates / T. Cummins) n. Technical Program (A. Kirk) o. Technical Tours (S. Dikes / R. Herrington) p. Traffic Bowl (T. Fields) q. Transportation (A. Warnick) r. Website (E. Green) s. KYTC Liaison (J. Moore / A. Thomas) Great Lakes District (D3) ITE Liaison (K. Mohammadi) 4. Great Lakes ITE 2010 Meeting Review (K. Mohammadi) 5. Year End Board Meeting (December 5 & 6, 2010) in Lexington 6. SDITE 2011 Annual Meeting - Lafayette, LA 7. Next LAC Meeting Southern District ITE 2012 (Lexington)

Local Arrangement Committee (LAC) Meeting

November 2, 2010 (1:30 PM)

Conference Room @ PB Lexington Office 2333 Alumni Park Plaza, Suite 330, Lexington, KY 40517

1. Meeting Planning Update (S. Walker) a. Logo / Theme b. ABD Event (Red Mile) c. New LAC Members (Sparks, Sewell, Tingle) 2. Year End Board Meeting (S. Walker) a. Update b. Issues 3. SDITE 2011 Annual Meeting in Lafayette, LA (S. Walker) 4. District 3 Coordination (K. Mohammadi) a. Update b. Issues 5. Committees (Chairs listed first) a. ABD (L. Yates) b. Audio / Visual (M. McIntosh) c. Entertainment (V. Fritsch / B. Madden) d. Finance (B. Johnson) e. Golf (B. Seymour / S. Sewell) f. H Hotelotel / MealsMeals (L. WalkerWalker / A . P Perry)erry) g. Publicity / Promotions (S. Sparks) h. Registration (A. Sells) i. Session Arrangements (P. Slone) j. Signs & Graphics (M. Galbraith) k. Special Guests (S. Cummins) l. Sponsorship (K. Mohammadi) m. Spouse Activities (B. Yates / T. Cummins / J. Tingle) n. Technical Program (A. Kirk) o. Technical Tours (S. Dikes / R. Herrington) p. Traffic Bowl (T. Fields) q. Transportation (A. Warnick) r. Website (E. Green) s. KYTC Liaison (J. Moore / A. Thomas) t. Great Lakes District (D3) ITE Liaison (K. Mohammadi) 6. Next LAC Meeting Southern District ITE 2012 (Lexington) Planning

LAC - Preparing for Lafayette, LA in April 2011

Task Responsible Description The LAC from the meeting to be held the following year is responsible for order lanyards to hold the attendees' Order Lanyards nametags. The lanyards include the city and meeting dates ("SDITE 2012 Lexington, KY) Sometimes small stickers can be used as another Order Stickers reminder of the next year's meeting. We need someone to explore the feasibility of such an effort. As part of the 'sales pitch' at the annual meeting in Lafayette, videos are often shown to highlight the next Prepare Video host city. The Visitor's Bureau has committed to help us with this. We will be given a table to promote our meeting. Organize Shifts at Hopefully, this is in a highly visible location. We need Meeting Table attendees to work this booth during registration and breaks. Secure Materials to We will need materials to hand out at our table. The Handout local visitors bureau can help.

Door prizes are handed out at the Annual Banquet. Secure Door Prizes Often, these are gift baskets representing some of the local flavor of the host city / state. Door prizes are given out as noted above. We need to Door Prize Tickets purchase tickets to give to attendees for the random drawing.

Important Dates: April 10 - 13, 2011 2011 Annual Meeting in Lafayette, LA April 15 - 18, 2012 2012 Annual Meeting in Lexington, KY

Tuesday, November 16, 2010 Southern District ITE 2012 (Lexington) Planning

LAC - Summer Tasks

Position Name Tasks General Chairperson Scott Walker* Oversee LAC Activities Request current meal options from Hotel as menu and Hotel Arrangement / Lindsay Walker* / prices have changed. Formalize idea of providing Meals Ashley Perry breakfast to all registrants on Mon / Tues

Set up finance system (spreadsheet / software). Talk Finance Brad Johnson* to Portsmouth Finance Chair if haven't done so already

Set up time to talk with Scott / others about registration Registration Ashley Sells* types (member / non-member / ABD); present types to LAC ABD Liaison Lonnie Yates* Assist in selecting 2 or 3 locations for ABD Event Identify list of special guests for meeting (talk to Scott Special Guests Steve Cummins* for preliminary list); also identify who gets comped registration / meals Develop draft list of entertainment: invocation / national Vanessa Fritsch* / Entertainment anthem / opening speaker / special music as well as Bill Madden potential costs Develop draft concept for technical program. Include Technical Program Adam Kirk* number of sessions / length of presentations, etc; also brainstorm idea for Wednesday session Develop initial list of needs for technical sessions; Session Arrangements Paul Slone* identify list of individuals to help out during meeting (draft list) Develop draft list of dates for which promotional Promotional Stuart Sparks* materials will be sent out. Contact other LAC chairs to identify preliminary Transportation Anne Warnick* transportation needs each day Betty and Tabitha to coordinate on some initial ideas of Betty Yates* / Spouse Activities spouse activities. Also brainstorm other spouses to Tabitha Cummins help. Provide list to Scott. Begin to compile list of needs. Talk to TB chair for Traffic Bowl Tony Fields* Lafayette. Perhaps contact James Foster / Richard Caudle of SDITE (Scott provide contact info) identify list of sponsors in District 3 and SDITE; think of Sponsorships Karen Mohammadi* incentive to potentially offer as part of sponorship

*Indicates chair

Tuesday, November 16, 2010 Southern District ITE 2012 (Lexington) Planning

LAC - Summer Tasks

Position Name Tasks Compile initial list per session room; coordinate with Audio / Visual Mark McIntosh* Tony Fields on Traffic Bowl needs Contact golf course in early 2011 (as directed by golf Golf Program Bill Seymour* course) Begin initial website layout. Investigate best way to do Webmaster Eric Green* online registration (Paypal). What are costs? Develop list of signs needed for meeting (check with Signs & Graphics Mike Galbraith* Scott); prepare draft list of signs at past meetings and submit to Scott Shawn Dikes* / Ron Contact each other to draft list of technical tours (up to Technical Tours Herrington* four) that may be interesting Provide Scott with list of needs / demands of Great Great Lake Liaison Karen Mohammadi* Lakes District; work with Scott to identify members to serve on LAC Jeff Moore* / Finalize letter to Secretary; prepare letter to other KYTC Liaison Amy Thomas potential targets (save the date email / letter) Ian Davis* / Logo / Theme Revise Logo and send to Scott Ron Herrington *Indicates chair

Tuesday, November 16, 2010 SDITE 2013 Annual Meeting Charlotte Summary Report December 2010

Financial

The Local Arrangements Committee for the SDITE 2013 Annual Meeting in Charlotte, NC is currently working on a financial model of the Charlotte event in order to support a timely confirmation of the venue, and execution of the event contract. The primary inputs to the financial model include attendance and cost data from past meetings (Savannah, Knoxville, Charleston, and Birmingham) and guidelines from SPAM. Using this information, along with preliminary food pricing from targeted local conference hotels, the LAC completed a preliminary budget analysis. In general, the analysis reinforced the challenging relationship between food costs and registration fees. As a secondary observation, the LAC noted that if room rates are factored in, the overall best value (for those needing conference accommodations) can shift from one venue to another. A brief summary of assumptions and analysis results based on 350‐400 attendees include:

REVENUE Assumed Early Register for Member ‐ $280 Assumed Early Register for Spouse ‐ $180 Assumed sponsorship contributions ‐$10,000 Total approximately $106,000

EXPENSES Static Expenses are nearly $40,000 (including a $10,000 placeholder for audio visual equipment) Food and Beverage costs are nearly $77,000, including a 23% service charge and 9.25% tax. Total approximately $117,000

At this point, expenses and revenues are within about 10% of each other. As we move forward, the LAC will be pursuing increases in revenue (registration, sponsor contributions, etc.) while decreasing expenses (audio/visual, meal costs, etc.) to arrive at the target budget.

Hotel

The Local Arrangements Committee for the SDITE 2013 Annual Meeting in Charlotte, NC has been working to select an appropriate hotel site to host the meeting. After reviewing 4 hotels in uptown Charlotte (Marriott, Hilton and Omni), we determined that the Westin Charlotte will best fit our needs for location, space,d price, an caliber. The Westin is offering a room rate of $169.00 per night. The Westin is located in the heart of uptown Charlotte, with its own Light Rail Station and just 2 blocks from the NASCAR Hall of Fame and the new Wells Fargo Cultural Arts Campus. Mr. Byron Hood, of Temple Inc., representing the ABD, also visited the hotel, and agrees that the hotel will meet the needs and requirements for the ABD.

The LAC is currently using Helms Briscoe to finalize a contract with the Westin, which ultimately will be forwarded to the SDITE Executive Board for the President’s signature. Other highlights about the Westin Charlotte include:

 Confirmed Meeting Dates are Sunday, April 7, 2013 thru Wednesday, April 10, 2013  Group room rate of $169.00 USD  One (1) Complimentary Room per Fifty (50) rooms booked  One Complimentary One‐Bedroom Executive Suite  Five (5) Upgrades to Starwood Preferred Guest Floors at group rate  Complimentary use of Health Club for all attendees  10% Discount on Banquet Food & Beverage and Audio Visual o $50,000 minimum food and beverage  Three (3) complimentary round‐trip airport transfers  Complimentary Meeting space (if F&B minimum is met)  Ten (10) rooms at Federal Per Diem

Executive Committee

The Local Arrangements Committee initiated efforts to form the Executive Committee with the following key people:

 Conference Chair: Danny Pleasant Charlotte CDOT  Conference Vice‐Chair: Scott Putnam, Charlotte DOT  Finance Committee: Rob Hume, Kimley‐Horn  Hotel Arrangements Committee: Ashton Watson, Charlotte DOT  Meals, Functions and Entertainment Committee: Kathy Dennis, URS  Printing and Promotions Committee: Radha Krishna Swayampakala, RS&H

A more detailed list of all sub‐committees is attached.

Meeting Logo and Theme

The Local Arrangements Committee will prepare a logo that shows the growth, urbanism, passion and emotions of Charlotte. We are in the process of gathering photos of various Charlotte unique features including uptown skyline, light rail, NASCAR, and etc. With all the multi‐modal construction, changes in land use, and emphasis on complete streets, we would like to develop a good theme that not only highlights these features but also reflects the national interest and emerging topics in the transportation sector. 2013 SDITE Annual Meeting, Charlotte, NC Local Arrangements Committee

Southern District Executive Board

Conference Chair Danny Pleasant, Charlotte DOT

FiFinance ViVice ChairCh i Htl Hotel ArrangementsAt Rob Hume, Kimley‐Horn Scott Putnam, Charlotte DOT Ashton Watson, Charlotte DOT

ABD Liaison Printing and Promotional Technical Program Session Arrangements Meals, Functions, and Entertainment Co ‐ Chairs: Sreekanth Nandagiri, AECOM Chair ‐ Byron Hood Chair ‐ Radha Krishna Swayampakala, RS&H Chair: Kathy Dennis, URS Charles Abel, Charlotte DOT

Public Relations Public Relations Technical Tours Traffic Bowl Golf Mike Surasky, HDR Charles Abel, Charlotte DOT Todd Delk, Town of Cary Rob Nix, Charlotte DOT Justin Carroll, Town of Huntersville Stacie Phillips, Kimley‐Horn Leon Howe, City of Charlotte Justin Carroll,Carroll, Town of Huntersville

Special Guests Donations Special Guests Transportation Troy Peoples, Stantec

Historian /Photography Audio Visual Entertainment Linda Durrett, Charlotte DOT Caroline Kone, WSP Sells

Signs /Graphics Food

Vivek Hariharan, RS&H Ranjitha Manchukonda, Charlotte DOT

Webmaster Spouse Activities & Youth Events Tony Tagliaferri, Charlotte DOT Linda Finger

Registration Facilities Previous Meeting Minutes

SDITE 2010 ANNUAL BOARD MEETING MINUTES Renaissance Portsmouth Hotel & Waterfront Conference Center Portsmouth, Virginia

April 11, 2010 (3:00 PM to 5:30 PM) Amphitheater

1) Call to Order a) The meeting was called to order by President Jim Westmoreland at 3:08 p.m.

2) Agenda Review and Self Introductions President Westmoreland reviewed the agenda and asked the group to introduce themselves.

3) Tribute to Deceased Members President Westmoreland called for a moment of silence in memory of Dr. Paul Cribbins, Dr. Paul Wright and Wayne Shackelford.

4) Approval of Minutes from 2009 Winter Board Meeting (T. White) Tim White reviewed the minutes. A correction was made to the name for the reporter from the Alabama Section; the report should reference “Richard” Caudle.

A motion to approve the minutes as corrected was made by Kirsten Tynch and seconded by Todd Long. The corrected minutes were approved by voice vote.

5) District Officer Reports a) President’s Report (Jim Westmoreland) SDITE Connections 2010 is an initiative to improve connectivity and communication within the Southern District. Goals of SDITE Connections 2010 include: • Creating and implementing an e-news bulletin – “The Connector” • Hosting a quarterly forum for idea sharing through a conference call among Section Presidents • Develop and implement two student chapter webcasts • Implement the Strategic Plan • Provide the SDITE Leadership Development program in 2-3 states • Appoint and clarify responsibilities for a District Administrator • Establish a budget review committee • Strengthen state DOT involvement in ITE • Document Section Scholarship Best Practices • Conduct bi-monthly Leadership Coordination conference calls

President Westmoreland expressed his enthusiasm for the leadership that Craig Hanchey has exhibited thus far as District Administrator. He also expressed thanks to James Foster for his leadership with the Traffic Bowl. The group affirmed James Foster by acclamation.

President Westmoreland introduced the candidates for International Vice President (Ray Davis, Rock Miller, and North Carolina Section member Troy Peoples). He encouraged all SDITE members to vote in the election.

b) Vice-President’s Report (Tim White) Vice-President White presented the 2009 Year End Budget Report and noted that the 2009 budget was approved with expected deficit spending of $17,350 for the year. The actual annual encumbrance was a deficit of $11,868.49 with a final checking account balance of $64,912.91. A summary of checks is attached to the Budget Report. The Year End Income Summary for 2009 which was also attached to the Budget Report does not include a deposit from the 2009 Birmingham Annual Meeting. Mr. White also noted for the record that funds originally allocated in 2006 to cover travel expenses for students to the annual SDITE Traffic Bowl competition will be fully expended at the April 2010 meeting.

A motion to accept the financial report was made by Craig Hanchey and seconded by James Foster. The financial report was approved by voice vote.

c) Secretary-Treasurer’s Report (Becky White) Secretary-Treasurer White announced that a Tellers Committee was appointed to certify the electronic ballots. The committee members are Bob Mabry, Valerie Holmes, Lindsay Walker and Sreekanth (Sunny) Nandagiri.

d) Past President’s Report (Karen Mohammadi) No report

e) International Director’s Report (Bob Stammer) Director Stammer reported that the ITE Spring Technical Conference was well received. The International board of directors may give some consideration to re-formatting the annual and technical conferences given the current economic hurdles.

International ITE is focused on four main areas: Quality of Life, Professional Knowledge, Public Policy, and The Profession. ITE intends is to produce an introductory textbook and more quality articles in the ITE Journal.

6) District Committee Reports a) Annual Meeting / Local Arrangements Update (Kirsten Tynch) The Portsmouth LAC reported 308 early registrants for the annual meeting including 31 spouses, 22 exhibitors and 20 golfers. They expect to have 50-75 walk up registrants. There are almost 100 attendees from Virginia.

The Annual Meeting committee decided to return the state flags to each Section since they are no longer being displayed at annual meetings due to hotel restrictions.

Mrs. Tynch asked for volunteers to welcome new members at the First Time Attendees Reception on Sunday evening. Approximately ½ of attendees at this year’s meeting are first time attendees.

April 11, 2010 Board Meeting Minutes Page 2 of 9

The LAC hopes to break even on the meeting. They had over $20,000 in donations from sponsors, which has been a big help to the budget.

b) Audit (Becky White) An Audit Committee has been appointed to review the 2009 financial reports of the District. Committee members are Chris Kirby, David Low, Bill Metzger, and Steve Strength.

c) Awards (Colin Kinton) The awards committee is prepared to present six individual awards and twelve other awards (Section, Student Chapter, and Paper) at the Awards Banquet on Tuesday night. Mr. Kinton thanked the members of his committee: Craig Hanchey, Stan Polanis, Slade Exley, Kenny Voorhies, and John Van Winkle.

d) Education/Student Chapters (Dyan Damron) The District currently has 24 active student chapters. An application for charter from the University of Alabama is pending approval. A group from Tennessee State University has also expressed interest in forming a student chapter.

Ms. Damron noted that the committee has received some very good student chapter reports and papers. Five papers were received from graduate students and one from an undergraduate student. She noted that the student chapter liaisons are doing a good job with student outreach, and she encouraged members to speak to students at the annual meeting.

The Chevron is the District’s outreach newsletter to students. It is posted on the District website.

e) Historical Records (Bob Stammer) Mr. Stammer reported that all records from 1960-1990 are now organized. He is currently working on the more recent records and plans to give copies of Section records to each corresponding Section for their archives.

f) Membership (Tin White) Mr. White reported that total membership in the District has grown to 2,030 from 1,893 at this time last year. Total membership includes Students and Institute Affiliates. There are 1,485 voting members.

g) Tellers (Craig Hanchey) No report

h) Nominations (Craig Hanchey) Candidates selected by the Nominations Committee for the office of Secretary-Treasurer include Martin Bretherton (Georgia Section) and Cindy Pionke (Tennessee Section).

i) Publications (Jeff Hammond)

April 11, 2010 Board Meeting Minutes Page 3 of 9

Mr. Hammond thanked the group for sending content for the newsletter. The current newsletter is posted on the District website.

j) Student Scholarship Traffic Bowl (James Foster) Mr. Foster noted that the 2010 annual meeting is hosting the 6th Annual Temple Scholarship Challenge. There are twenty-eight students involved in the traffic bowl, even though there is no team from Louisiana this year. This year the traffic bowl will be following rules adopted by International ITE for the competition in Vancouver.

k) Strategic Planning (Bill Seymour) Mr. Seymour noted several major accomplishments of the Strategic Planning team: • The website has been completed. Board members are encouraged to review it and comment. • A student member and advisor survey is completed. • The Leadership Oversight Team has completed fourteen modules for the leadership training program. Alabama and North Carolina will be hosting leadership training in their states during 2010. Each state applied for and received a $2,000 grant from SDITE to assist with expenses associated with hosting the training. • Eighty people have signed up for the professional development session on Wednesday. Mr. Seymour asked the SDITE Board to consider at the December Board Meeting whether to extend the Leadership Training grants into 2011.

7) Other District Reports a) ADB Report (Jim Stewart) Mr. Stewart reported that the ABD members from Temple, Quality Traffic, Vulcan and 3M would host four hospitality suites from 7:00-10:00 p.m. The product display on Monday will include twenty-two vendors. The ABD party on Monday night at Nautilus will include dinner and a band.

The ABD is very pleased that the District is sponsoring 2nd and 3rd place prizes for the Traffic Bowl competition.

b) SDITE Budget Review Committee (Tim White) Vice President White appointed a committee including Craig Hanchey, Karen Mohammadi and Bob Stammer to review the current budget and its sustainability. The committee drew the following conclusions / recommendations: • Improve revenue through a dues increase to $20 • Explore options for a higher yielding checking account without sacrificing security • Consider raising revenue through advertising and sponsorships • Make a decision regarding sponsorship of team travel to the International Traffic Bowl • Prioritize goals and associated expenses • Pass a balanced budget for 2011

April 11, 2010 Board Meeting Minutes Page 4 of 9

District Administrator Hanchey noted that dues cannot be raised by more than 10% unless approved by a vote of the membership. To raise dues to $20 will require a membership vote with notification process and time for International ITE to adjust prior to dues notices being sent to members. The new Operations Manual provides a method for the Board to vote electronically on whether to take a dues increase to the membership for their vote. It was noted that average District dues across ITE are $20.

A motion to increase dues from $13 to $20 was made by Bob Stammer and seconded by Todd Long. The motion was approved by voice vote. Approval of the motion authorizes the Board to begin the process for a vote of the membership. It was noted by President Westmoreland that any communication to the membership needs to clearly communicate the reasons why a dues increase is needed.

c) “The Connector” (Terry Snow) “The Connector” e-news bulletin is designed to highlight SDITE news, Section best practices, meeting opportunities, and student chapter news. The first issue of “The Connector” was distributed to SDITE members on February 3, 2010. Three additional volumes are scheduled to be developed and distributed in May, August, and November of 2010.

d) Student Chapter Webcasts (Walker) The development of live webcasts is intended to engage transportation engineering students in ITE and is part of the SDITE Connections 2010 initiative. Two webcasts are planned: “What’s in IT for mE?” and “Choices and Options for Your Future – Public, Private, Academic”. The estimated cost for hosting each session is $300-400. Presenters would need to be at the broadcasting location at North Carolina State University. The committee has identified next steps needed to accomplish the webcasts and is moving forward.

e) State DOT Involvement in ITE (Westmoreland) The next step for this initiative is to develop a survey for the DOTs in all Sections. Troy Peoples is assisting President Westmoreland with the effort.

f) Section Scholarship Program Best Practices (Hanchey) District Administrator Hanchey distributed a summary of the survey responses from each Section. The survey summary was reviewed and some of the interesting differences and noteworthy practices between Sections were identified.

8) Section Reports (from District Representatives) a) Alabama (Scott Holladay) • ALSITE’s service project to educate teens on safe driving practices (SALTEENS) has produced a video that is available for download on the ALSITE website. • ALSITE will sponsor the SDITE Leadership Training Program in Alabama during June and August. • The balance in ALSITE’s scholarship fund is $139,285. Two scholarships ($6,800 and $2,500) will be given at the Section’s annual meeting in June. The meeting this year will be a joint meeting with the Deep South section. April 11, 2010 Board Meeting Minutes Page 5 of 9

b) Deep South (Brian Fulton) • DSSITE has been focused on boosting Section membership. The membership total is now up by 20%. • DSSITE hosted a good meeting in February at MDOT’s District 6 office in Hattiesburg. At that meeting the Section hosted a traffic bowl competition to determine which university would represent the Section at the District meeting. The winning team was from Mississippi State University. Also at the February meeting, DSSITE presented a charter to the new student chapter from Jackson State University. • The 2011 District annual meeting will be hosted in Lafayette, LA. • The balance in the DSSITE scholarship fund is $18,000.

c) Georgia (Todd Long) • The Georgia Section is focused on increasing membership, especially with public agencies and GADOT. • The Section is repeating the Mentoring program that they conducted last year with six mentors and 6 protégés. • Section leadership is discussing whether to host the Leadership Training Program again in 2011.

d) Kentucky (Scott Walker) • KYSITE’s spring meeting on March 15 was well attended. • The Section is looking at ways to engage potential members from Kentucky Transportation Cabinet. • KYSITE hosted a successful PTOE review course. They plan to repeat the course this year for members planning to take the PTOE exam. • Kentucky will host the 2011 District annual meeting in Lexington.

e) North Carolina (Mike Reese) • NCSITE’s Councils have been very active this year. • The Section’s end of year meeting was a joint meeting with the North Carolina Association of MPOs and included over 500 attendees.

f) South Carolina (Jeff Davis) • SCSITE has had very active leadership from young professionals at SCDOT. This participation has helped the Section tremendously. • SCSITE won a newsletter award from International ITE. • The Section hosted a Vendor Day with 165 participants. The event was very successful and included a golf tournament that raised $7000 for scholarships. • SCSITE raised a total of $14,000 for scholarships last year.

g) Tennessee (Houston Dougherty) • The TSITE’s membership focus is on three areas: continuing education, encouraging student participation, and increasing scholarships. The Section has increased the number of scholarships provided to students.

April 11, 2010 Board Meeting Minutes Page 6 of 9

h) Virginia (Kathryn Brown) • VASITE is proud to host the District annual meeting in Portsmouth. • State budget cuts have affected attendance at Section meetings. • The Section is expanding continuing education through webinars at shared hosting sites. These were made possible through a grant from the State Department of Motor Vehicles.

9) Future Annual Meetings a) 2011 in Lafayette, LA (4/10/11 – 4/13/11 – Hilton Lafayette – Tony Trammel) On behalf of the 2011 LAC, Tony Trammel welcomed the District to Lafayette for the 2011 annual meeting. Meeting attendees are guaranteed an opportunity to eat crawfish and have a great time in a City that has lots to offer visitors.

b) 2012 in Lexington, KY (4/15/12 – 4/18/12 – Hilton Lexington Downtown – Scott Walker) The 2012 LAC has secured a hotel contract. Meeting theme will be decided soon. Kentucky is looking forward to hosting the District in 2012.

c) 2013 in Charlotte, NC (Jim Westmoreland) The LAC contact for North Carolina will be Scott Putnam.

d) 2014 in Georgia (Todd Long) Georgia is considering five sites in the Atlanta region for the 2014 meeting.

e) 2015 in Mississippi (Brian Fulton) No report

f) 2016 in Tennessee (Houston Dougherty) No report

10) International ITE Report and Vice Presidential Candidates’ Comments Reports from the candidates were postponed to the Annual Business Meeting.

11) Old Business a) District Administrator Responsibilities (Jim Westmoreland) District Administrator duties are documented in the new Operations Manual. Comments from the December Board meeting and officer comments have been incorporated into the final job description.

b) Operations Manual Update (Craig Hanchey) An update to the Operations Manual was started two years ago. Multiple reviews have been undertaken and incorporated into the final document. Housekeeping changes can be made by the Executive Board while larger revisions will need approval from the full Board of Directors.

April 11, 2010 Board Meeting Minutes Page 7 of 9

A motion to approve the Operations Manual was made by Cindy Pionke and seconded by Tim White. The motion was approved by voice vote.

c) Website Update (Mike Reese) The website initiative is very close to completion. A preview is available at www.SDITE.org.previewdns.com. Mike Reese requested feedback on any errors that are noticed. Updates to the website must be channeled through Craig Hanchey and Mike Reese.

d) Student Travel to the International Traffic Bowl in Vancouver Dyan Damron asked the District to consider having a District member travel with the team in addition to the Faculty Advisor in order to help with arrangements and coordination. President Westmoreland asked if anyone who was already planning to attend the meeting would be available to help. Bob Stammer offered to help as a coordinator. Dyan Damron offered assistance as well.

James Foster suggested the District consider providing a SDITE shirt for team members competing in the Traffic Bowl.

12) New Business a) Resolution of Appreciation – LAC (Tim White) b) Resolution of Appreciation – ABD (Tim White) c) Resolution of Appreciation – Consultants (Tim White) A motion to approve all three resolutions was made by Todd Long and seconded by Cindy Pionke. The motion was approved by voice vote.

d) New Student Chapter Charter (Dyan Damron) A request for approval of a new student chapter charter for the University of Alabama was presented with recommendation for approval from the Education and Student Chapter committee.

A motion to approve the charter was made by Scott Holladay and seconded by Jeff Davis. The motion was approved by voice vote.

e) Date of Year-End Board Meeting in Lexington, KY (Scott Walker) The December Board meeting will be held on Sunday, Dec. 5 and Monday, Dec. 6, 2010 at the downtown Hilton in Lexington. The 2012 LAC is working on a contract with the hotel for the meeting. The room rate will be $109. Reservations can be made by calling 859-231-9000 or 1-877-539-1648

f) SDITE Non-Profit Exploration (Hanchey) International ITE has offered to pay legal fees and annual filing fees for SDITE to obtain tax exempt status. President Westmoreland will bring a recommendation on this issue to the December Board Meeting.

g) HelmsBriscoe Presentation (Cindy Pionke and Mark Rosendahl)

April 11, 2010 Board Meeting Minutes Page 8 of 9

Mark Rosendahl, a representative from HelmsBriscoe, made a brief presentation to describe the services that they can offer at no cost to Local Arrangement Committees that need assistance in securing and negotiating contracts with host hotels.

h) Other New Business Craig Hanchey asked if there was any interest in SDITE logo apparel. He has explored an opportunity to provide logo apparel through Lands End. Members of the group indicated they would be interested. Mr. Hanchey agreed to provide more details through an email.

There was an expression of interest from Stantec to sponsor a District student paper competition. The Executive Board has discussed the offer and decided that this is not something the District wants to accept at this time. Tim White may look at this offer among other options for fund raising as part of the Budget Review Committee initiative.

13) Announcements The Officer’s Breakfast will be held at 7:30 a.m. on Monday in the Madison Room.

David Low announced that the Georgia Section is planning to host a trip to London to look at roundabouts in a scanning tour. The trip is planned for September 20, 2010. If anyone is interested in participating in the trip, contact David Low.

The meeting was adjourned by President Westmoreland at 5:48 p.m.

______Becky White, Secretary-Treasurer

April 11, 2010 Board Meeting Minutes Page 9 of 9

SDITE 2010 ANNUAL BUSINESS MEETING MINUTES Renaissance Portsmouth Hotel & Waterfront Conference Center Portsmouth, Virginia

April 13, 2010 (8:30 AM to 10:00 AM) Holley Ballroom

1) Call to Order a) The meeting was called to order by President Jim Westmoreland at 8:36 a.m.

2) Agenda Review and Self Introductions President Westmoreland reviewed the agenda and asked the Board Members to introduce themselves. He also thanked the ABD members and consultants for hosting the evening socials on Sunday and Monday nights.

3) Tribute to Deceased Members President Westmoreland called for a moment of silence in memory of Dr. Paul Cribbins, Dr. Paul Wright, Wayne Shackelford, and Mr. Doug Hefty.

4) Approval of Minutes from 2009 Annual Business Meeting (T. White) The minutes were approved at Sunday’s Board Meeting and will be posted on the website for approval by the membership at a later date.

5) District Officer Reports a) President’s Report (Jim Westmoreland) SDITE Connections 2010 is an initiative to improve connectivity and communication within the Southern District. President Westmoreland provided the following updates on Connections 2010 activities: • Craig Hanchey was appointed District Administrator. His duties have been clarified since the Winter Board Meeting. The duties are specified in a new District Operations Manual that was approved at the Board Meeting on Sunday. • Electronic voting has been approved for District elections. Members need to make sure to keep their email address updated through ITE so they will receive notifications of elections.

President Westmoreland recognized James Foster for his outstanding service to the Traffic Bowl.

The following Board Actions were approved on April 11: • The Budget Committee, headed by Tim White, shall review SDITE’s budgeted expenses and set some priorities for future spending. • The Secretary-Treasurer and District Administrator will send a notification to members for a vote to raise District dues from $13 to $20. (It was noted that additional dues would bring in approximately $4,000 in revenue to support the District’s programs and services.)

• Adoption of the new Operations Manual • Authorization of a Student Chapter Charter for University of Alabama

At this time, President Westmoreland suspended the agenda in order to present the 2010 Herman Hoose Award to Stan Polanis.

Mr. White reminded the group that the SDITE Board set up a reserve of $9,000 in 2006 to fund travel expenses for students to the annual SDITE Traffic Bowl competition. Those funds will be fully expended at the April 2010 meeting.

c) Secretary-Treasurer’s Report (Becky White) No report

d) Past President’s Report (Karen Mohammadi) No report

e) International Director’s Report (Bob Stammer) Director Stammer provided information on the 80th Anniversary Fund established by International ITE. He encouraged members to make donations to the fund.

The term “MEGA Issues” is now out of vogue within ITE. ITE on the International level is still struggling with Strategic Planning.

A new Council membership will be provided to members next year at no extra cost.

The annual budget for International ITE is approximately $8 million per year. ITE has been using reserve funds to meet its obligations. They are seeking to balance spending to avoid future depletion of reserve funds.

The 2012 annual meeting is scheduled for August 12-15, 2012 in Atlanta.

6) District Committee Reports a) Annual Meeting / Local Arrangements Update (Tim Foster) On behalf of the Portsmouth LAC, Mr. Foster thanked everyone for attending the meeting. He reported the meeting had accommodated 340 registrants, including spouses and ABD members.

Mr. Foster expressed special appreciation for the contribution of the ABD for their hosting of the meeting’s social events.

April 13, 2010 Annual Business Meeting Minutes Page 2 of 7

b) Audit (Steve Strength, Chair) The Audit Committee, consisting of members Steve Strength, Chris Kirby, Bill Metzger, and David Low, has reviewed the financial records and found that the records are in order. A copy of the audit report is attached for reference.

c) Awards (Colin Kinton) Several awards will be presented at the annual banquet. Everyone is encouraged to attend and support the award recipients.

d) Education/Student Chapters (Dyan Damron) Ms. Damron noted that the committee received some very good student chapter reports and papers. Three first place awards and three honorable mention awards will be presented at the annual banquet.

The District currently has 24 active student chapters. Chapter reports have been submitted by seventeen of the student chapters. The student chapter liaisons from the District have been very helpful in encouraging the student chapters. A new charter for the University of Alabama was approved at the Executive Board Meeting.

The Education/Student Chapter committee has received over 350 responses to its student chapter survey. Lack of student awareness was identified in the survey as one of our biggest challenges in reaching students.

e) Historical Records (Bob Stammer) Mr. Stammer encouraged members to be involved and make history for the District.

f) Membership (Tin White) Mr. White reported that total membership in the District has increased by 37 people in the last year.

g) Nominations (Craig Hanchey) The Nominations Committee is pleased to have Cindy Pionke and Martin Bretherton running for Secretary-Treasurer. The election for officers was held electronically for the first time this year.

h) Publications (Jeff Hammond) Mr. Hammond reported the current newsletter is posted on the District website. He encouraged members to submit articles for publication.

i) Student Scholarship Traffic Bowl (Richard Caudle) Mr. Caudle began his report by expressing thanks to James Foster for his excellent leadership with the Traffic Bowl since inception. This year represents the 6th annual Traffic Bowl for SDITE. The 12th annual Alabama Section Traffic Bowl, which James Foster initiated, will be held in June. James is stepping down as chair of the traffic bowl committee. Richard Caudle will assume duties as chair henceforth.

April 13, 2010 Annual Business Meeting Minutes Page 3 of 7

Teams for North Carolina, Virginia, and Georgia Tech will compete today in the final round. The winning team will be sent to Vancouver for the inaugural International ITE Traffic Bowl in August with funds provided by SDITE. Mr. Caudle noted that for the first time this year, prizes are being awarded to the 2nd and 3rd place teams at our District competition.

j) Strategic Planning (Bill Seymour) Mr. Seymour began by recognizing the efforts of five Team Leaders: Richard Atkins, Martin Bretherton, John Van Winkle, Jeff Moore, and Cindy Pionke. He noted several major accomplishments of the Strategic Planning team: • The website has been completed. • A student member and advisor survey is completed. • The Leadership Oversight Team has completed fourteen modules for the leadership training program. The program was piloted in Georgia. Alabama and North Carolina will be hosting leadership training in their states during 2010. Deep South and Virginia are considering hosting the training in 2011. • An update to the Local Arrangements Committee (LAC) manual is underway.

7) Other District Reports a) ADB Report (Jim Stewart) No report

b) SDITE Budget Review Committee (Tim White) Vice President White appointed a committee including Craig Hanchey, Karen Mohammadi and Bob Stammer to review the current budget and its sustainability. The District has been operating under deficit budgets for several recent years. The committee acknowledges that the current practice of deficit budgets is unsustainable. • The committee is exploring options for prioritizing expenses. The Executive Board will be surveyed for input on prioritization. • The committee’s goal is to establish a balanced budget for 2011.

c) “The Connector” (Terry Snow) A report was presented at the Board Meeting on Sunday.

d) Student Chapter Webcasts (Walker) A report was presented at the Board Meeting on Sunday.

e) State DOT Involvement in ITE (Westmoreland) A report was presented at the Board Meeting on Sunday.

f) Section Scholarship Program Best Practices (Hanchey) A report was presented at the Board Meeting on Sunday.

8) Section Reports (from District Representatives) a) Alabama (Scott Holladay)

April 13, 2010 Annual Business Meeting Minutes Page 4 of 7

• ALSITE will sponsor the SDITE Leadership Training Program in Alabama during June and August. • ALSITE’s service project to educate teens on safe driving practices (SALTEENS) has produced a video that is available for download on the ALSITE website. • The balance in ALSITE’s scholarship fund is $139,285. Since 1996, $92,000 in scholarship money has been awarded to transportation students in Alabama.

b) Deep South (Brian Fulton) • DSSITE has been focused on boosting Section membership. • DSSITE's February meeting was held at MDOT’s District 6 office in Hattiesburg. At that meeting the Section presented a charter to the new student chapter from Jackson State University. • The 2011 District annual meeting will be hosted in Lafayette, LA. • DSSITE awarded six scholarships last year.

c) Georgia (Todd Long) • The Georgia Section currently has 407 members and affiliates. • The Section meets monthly in Atlanta and is planning its Summer Seminar for July 18-21 on St. Simons Island. • Leadership training has been a big focus in Georgia. The Section hosted a pilot program for SDITE’s new Leadership Training Program in October 2009. • The Section’s Technical Committee is sponsoring a trip to London to view and study roundabouts in September 2010. Members of other Sections who are interested in participating are welcome. • The Section is making a concerted effort to reach out to public agencies. • Another initiative is underway to start a Coastal Georgia chapter. The new chapter will serve as a model for starting additional chapters.

d) Kentucky (Scott Walker) • KYSITE’s spring meeting on March 15 was well attended. • The Section is looking at ways to engage members through better communication. • KYSITE hosted a successful PTOE review course. They plan to repeat the course this year for members planning to take the PTOE exam. • Kentucky will host the 2011 District annual meeting in Lexington.

e) North Carolina (Radha Krishna Swayampakala) • NCSITE is promoting involvement from members with a challenge called “Take 10 in 2010”. Members are challenged to support the Section, expand their professional knowledge, and stay involved. • The Section is updating their website to accommodate online payments for meeting registrations and sponsorships as well as online PDH tracking. • The Section awards six scholarships each year and has a fund balance in excess of $100,000. • NCSITE currently has 640 members, affiliates and students. The membership total is up by approximately 12%.

April 13, 2010 Annual Business Meeting Minutes Page 5 of 7

f) South Carolina (Jeff Davis) • SCSITE has 127 members, of whom 40% are students. • The Section awarded three scholarships this year. • The Section hosted a Vendor Day with 165 participants. The event was very successful and included a golf tournament that raised $7000 for scholarships. • SCSITE is proud to have won a newsletter award from International ITE.

g) Tennessee (Chris Kirby) • TSITE has produced a “Did You Know” pamphlet to improve awareness. • The Section is sponsoring webinar programs for section members. • The TSITE’s membership focus is on three areas: continuing education, encouraging student participation, and increasing scholarships. The Section has increased the number of scholarships provided to students to four this year. • TSITE is sponsoring a joint meeting with the Tennessee Chapter of the American Planning Association (TAPA) this fall.

h) Virginia (Kirsten Tynch) • VASITE was awarded a $15,000 grant from the State Department of Motor Vehicles to host safety related training in Virginia. • The Section’s annual meeting will be held in Virginia Beach on June 23-25. • The October meeting will be hosted by the Section’s student members.

9) Future Annual Meetings a) 2011 in Lafayette, LA (4/10/11 – 4/13/11 – Hilton Lafayette – Tony Trammel) Report will be given at this evening’s banquet.

b) 2012 in Lexington, KY (4/15/12 – 4/18/12 – Hilton Lexington Downtown – Scott Walker) Kentucky is looking forward to hosting the District in 2012. This one will be a joint meeting with District 3.

c) 2013 in Charlotte, NC (Jim Westmoreland) The meeting will be hosted in the Charlotte city center. A meeting date is not yet determined, but it will be in April.

d) 2014 in Georgia (Todd Long) Georgia is considering five sites in the Atlanta region for the 2014 meeting.

e) 2015 in Mississippi No report

f) 2016 in Tennessee No report

10) International ITE Report and Vice Presidential Candidates’ Comments

April 13, 2010 Annual Business Meeting Minutes Page 6 of 7

President Paul Eng-Wong commended the Southern District Members for active participation in ITE. He remarked that SDITE is the template for other Districts to follow. President Eng-Wong encouraged young members to get to know their peers and take advantage of the benefits of active participation in ITE. He asked the SDITE leadership to consider joint meetings with other Districts to share ideas.

International Vice Presidential Candidates Ray Davis, Troy Peoples, and Rock Miller shared their visions for ITE.

11) Old Business None

12) New Business a) Vice President Tim White noted that Resolutions of Appreciation for the LAC, ABD, and Consultants would be presented at the Annual Banquet.

b) Tellers Committee (Bob Mabry, Chair) Elected officers for 2011 are as follows: President, Tim White Vice President, Becky White Secretary-Treasurer, Martin Bretherton

A motion to destroy the tally of ballots was made by Richard Caudle and seconded by Bob Stammer. The motion was approved by voice vote.

13) Announcements None

The meeting was adjourned by President Westmoreland at 10:10 a.m.

______Becky White, Secretary-Treasurer

April 13, 2010 Annual Business Meeting Minutes Page 7 of 7

District Officer Reports

MEMORANDUM

To: SDITE Board Members

From: Jim Westmoreland, P.E.

Date: November 14, 2010

Subject: President’s Report

It has been both an honor and a privilege to serve as the 2010 President of the Southern District of ITE. ITE has always been my professional organization of choice and this year, I have watched many of our members get more connected and involved in SDITE. Provided below is an overview of our accomplishments for the year and reflections on future challenges.

I. “SDITE Connections 2010”

This year I decided to focus my efforts and leadership on a series of initiatives I call “SDITE Connections 2010”. As the name implies, “SDITE Connections 2010” is a set of goals, strategically targeted, to provide our members with a number of new (and existing) opportunities to get involved and “connected” with each other and SDITE at a much higher level.

Core to “SDITE Connections 2010” are three key elements: enhanced member communications and information sharing; enhanced Section and Student Chapter best practices identification and promotion; and continued focus on the implementation of our Strategic Plan.

Each of these elements have previously been identified by our members as needing extra work and attention (via member surveys, past meeting input, etc.), and all are viewed as critical in helping SDITE fulfill its mission and in providing better service and value to our members.

“SDITE Connections 2010” Goals:

 Develop and distribute quarterly e-mail news bulletin to membership (“The Connector”). Terry Snow – Chair o Accomplishments: Published two (with third expected by the end of the year) editions of “The Connector”. Received positive feedback from district members on format, and enhanced communications, information sharing, and updates on SDITE activities.

 Develop quarterly conference call forum for Section Presidents to share best practices. Jim Westmoreland – Chair o Accomplishments: Held four conference calls with Section Presidents and District Leadership. Received positive feedback from Section Presidents (and other Section Officers who participated) regarding information on Section activities and ideas, District activities and ideas, and dialogue between by SDITE/Section leaders.

 Develop and implement two SDITE Student Chapter Webcasts (e.g., “What’s in IT for mE?” and “Choices and options for your future – public, private, academic”). Scott Walker – Chair o Accomplishments: Completed both webcasts (10/26 and 11/30). Received very positive feedback from Student Chapters (members and faculty advisors) on format and information shared and recorded webcasts and placed them on out website for future Student Chapter use. Special thanks to Neel-Schaffer for the use of webcast technology.

 Continue Implementation of SDITE’s 2012 Strategic Plan. Bill Seymour – Chair and Team leaders o Accomplishments: All goal area teams (i.e., Leadership Development, Technical Knowledge, Annual Meetings, IC&O, and Work Force Development) were active made good progress on items of focus. In addition, a special work session was held at the Annual Meeting to review SDITE Strategic Plan and needs of each goal team and frequent coordinating conference calls were held to share information and monitor progress.

 Provide SDITE Leadership Development Program in (2-3) other Sections. Richard Atkins – Chair o Accomplishments: SDITE Leadership Development Program training was conducted in three Sections in 2010. Alabama, North Carolina, and Georgia. In addition and based on success of our program, the International ITE Board o Directors adopted a resolution at their Annual Board meeting creating an International ITE Task Force for Leadership. The purpose of the task force is to review the feasibility of and ITE Leadership Development Program and to hold two pilot training modules at the Spring Technical Conference in Orlando.

 Appoint District Administrator and determine responsibilities by Annual Meeting. Jim Westmoreland – Chair and Exe. Committee o Accomplishments: Craig Hanchey was appointed to serve as the first District Administrator for SDITE in January, 2010. He has done an excellent job!

 Establish SDITE Budget Review Committee. Tim White – Chair and four (4) Past Presidents o Accomplishments: Due to on-going budget challenges of the District (i.e., expenses exceeding revenues); a Budget Committee of current and past SDITE was formed to assist in-coming President White in budget planning for 2011. A report on status will be provided at the Year-End Board meeting.

 State DOT Involvement in ITE. Troy Peoples – Chair o Accomplishments: Some discussion and initial research of other State DOTs and their involvement/membership in ITE was conducted. However due to many ongoing items, Troy and Jim have agreed to address this item in 2011.

 Section Scholarship Best Practices. Craig Hanchey – Chair o Accomplishments: Craig Hanchey gathered information on Section practices and will provide status report at Year-End Board meeting.

 Bimonthly SDITE Leadership Coordination Calls. Jim Westmoreland – Chair and SDITE Leaders o Accomplishments: Held for conference calls with Section leadership. This initiative was started in 2009 by Past President Mohammadi and continues to be an excellent vehicle for SDITE leader communications and coordination.

II. Other Notable SDITE Items of Interest in 2010:

In addition to above accomplishments, other notable items from 2010 include (disclaimer – this is not an all inclusive list. It just contains those things that I could remember. I am sure there are others!):

 Great Annual Meeting in Portsmouth, Virginia!  Martin Bretherton elected to serve as 2011 Secretary-Treasurer and stepping down as Chair of Technical Knowledge Goal Team  James Foster retired as SDITE Traffic Bowl Chair after Annual Meeting. Richard Caudle assumed position. Many thanks for your great service and leadership James!  SDITE provided cash prizes for 2nd and 3rd place Traffic Bowl teams  Troy Peoples was candidate for International ITE Vice President  SDITE membership dues increase approved by members ($20/year)  International ITE Held Inaugural Collegiate Traffic Bowl in Vancouver, BC – modeled after SDITE Traffic Bowl and even had some special members involved – Tommy Lee  SDITE sponsored Georgia Tech participation in Inaugural Collegiate Traffic Bowl  Great turn out of SDITE members in Vancouver, BC  Dyan Damron (Chair of SDITE Education and Student Chapter Committee), Bill Seymour (Chair of SDITE Strategic Planning Chairman), and John Van Winkle (Chair of IC&O Goal Team) all stepping down from their leadership post at the end of 2010. Many thanks for their great service and leadership to SDITE!  SDITE and individual members contributed $5,650 to ITE’s 80th Anniversary Fund achieving Platinum Level status  New SDITE Website Complete (thank you Mike Reese, John Van Winkle and Craig Hanchey)!

III. Challenges Going Forward:

Provided below if a list of challenges for the future.

 SDITE operational resources (expenses, revenues, and needs) o We must continue to review and prioritize request for our many good programs and services in SDITE. While the membership did approve a dues increase in 2010, the resources provided will still not be sufficient to meet all needs. To this end we must continue to evaluate the benefits of our efforts, determine if there are ways we can more effectively and efficiently provide our programs or services, and continue to explore way to leverage our limited resources with others to broaden our reach.

 Expand Role of SDITE District Representatives o This is one area that I did not pursue or effectively tap into in 2010. Long story short, the role of our District Representatives needs to be reviewed to ensure better use of their time and value to the District. To this end, I would recommend that incoming President Tim White appoint a workgroup in 2011 (possibly chaired by incoming Vice President Becky White and comprised of the District Administrator, current and past District Administrators, and others) to review the role of our District Administrators.

In closing, I would like to thank everyone who gave their time, talent, leadership, passion, and great service to SDITE this year. You actions helped make 2010 a great year, inspired us all to get involved and stay connected with SDITE, and most importantly helped move SDITE and our profession to the next level. Keep up the great work!

2010 SDITE YEAR TO DATE BUDGET REPORT January 1, 2010 thru November 17, 2010

Cash Basis Actual Actual Budget (Encumbered) Difference (Posted) Difference OPENING CASH BALANCE 2009 Year End Balance on Tax Return $68,873.07 $68,873.07 Financial Management Account Balance $73,323.07 Less Checks Posted in 2010 from 2009 Budget ($4,350.00)

Budget Year Opening Balance $68,873.07 $68,873.07 1 $68,973.07 1

INCOME 2009 Annual Meeting Return $3,500.00 $4,646.85 $1,146.85 $4,646.85 $1,146.85 Dues $15,000.00 $15,353.25 $353.25 $15,353.25 $353.25 Earnings $300.00 $112.46 -$187.54 $112.46 -$187.54 TOTAL INCOME $18,800.00 $20,112.56 $1,312.56 $20,112.56 $1,312.56

EXPENSES

Accounting/Bank Fee 125.00 179.00 54.00 179.00 54.00 Annual Meeting Advance (for 2012) 3,500.00 0.00 (3,500.00) 0.00 (3,500.00) District Awards and Expenses 1,000.00 816.29 (183.71) 816.29 (183.71) Board Expenses 2,000.00 0.00 (2,000.00) 0.00 (2,000.00) Burton Marsh Fellowship 250.00 500.00 2 250.00 500.00 250.00 International Director Travel 3,000.00 0.00 (3,000.00) 0.00 (3,000.00) President's Travel 2,000.00 0.00 (2,000.00) 0.00 (2,000.00) Executive Board Travel 1,500.00 0.00 (1,500.00) 0.00 (1,500.00) District Administrator Support 1,500.00 0.00 (1,500.00) 0.00 (1,500.00) Misc. and Office Supplies 0.00 2,162.69 2,162.69 2,162.69 2,162.69 Newsletter 0.00 0.00 0.00 0.00 0.00 Printing and Postage 500.00 108.68 (391.32) 108.68 (391.32) New Student Chapter Receptions 200.00 0.00 (200.00) 0.00 (200.00) Student Chapter Awards 500.00 350.00 (150.00) 150.00 (350.00) Student Chapter Grants 2,000.00 2,000.00 0.00 2,000.00 0.00 Student Paper Awards 600.00 250.00 (350.00) 250.00 (350.00) Student Paper Travel 800.00 200.00 (600.00) 200.00 (600.00) Website (maintenance support) 1,500.00 201.92 (1,298.08) 0.00 (1,500.00) Traffic Bowl Expenses 2,400.00 2,250.00 (150.00) 2,250.00 (150.00) Traffic Bowl Team Travel to SDITE 5,000.00 5,921.13 921.13 5,921.13 921.13 Traffic Bowl Team Travel to International 4,000.00 2,296.96 (1,703.04) 1,019.21 (2,980.79) Strategic Planning 3 8,500.00 5,175.00 (3,325.00) 3,175.00 (5,325.00) TOTAL EXPENSES 40,875.00 22,411.67 (18,463.33) 18,732.00 (22,143.00)

NET -$22,075.00 -$2,299.11 $19,775.89 $1,380.56

ENDING CASH BALANCE $46,798.07 $66,573.96 $70,353.63

1 $100 Difference is 2008 check to SCSU not cashed yet 2 Payment for 2009 and 2010 3 Includes $2k for Annual Meeting Incentive (section officer travel), $6k for Leadership Development program, $500 for misc expenses 2010 SDITE YEAR TO DATE EXPENSE SUMMARY January 1, 2010 thru November 17, 2010 Encumbered Prior Year Current Year Still Not Budget Category - matches Check No. Date Amount Posted in 2010 Payee Tax Category Description Amount (2010) Posted budget item descriptions (2009) Prior Year Checks (Encumbered in previous years budgets) X 1991 12/14/2009 $0.00 $3,500.00 $0.00 $3,500.00 SDITE 2011 Annual Meeting Annual Meeting Advance n/a - in 2009 return Annual Meeting Advance X 1993 12/23/2009 $0.00 $750.00 $0.00 $750.00 Brad Engels - DSITE Traffic Bowl Team Travel n/a - in 2009 return Section Traffic Bowl Reimbursement X 1994 12/29/2009 $0.00 $100.00 $0.00 $100.00 Paul Bledsoe Strategic Planning n/a - in 2009 return SDITE Leadership Development 1906 4/21/2008 $0.00 $100.00 $100.00 $0.00 SCSU ITE Student Chapter Student Chapter Grants n/a - in 2008 return Student Chapter Report Submittal

TOTAL PRIOR YEARS CHECKS $4,450.00 $100.00 $4,350.00 (Cashed in 2010)

2010 BUDGET YEAR CHECKS/FEES X 1995 1/22/2010 $100.00 $100.00 ITE Student Chapter at Univ of Tennessee Student Chapter Grants Grants replaces check #1964 X 1996 1/22/2010 $100.00 $100.00 Yuanchang Xie (SCSU ITE Student Chapter) Student Chapter Grants Grants replaces check #1975 X 1997 3/25/2010 $500.00 $500.00 ITE Burton Marsh Fellowship Other Burton Marsh Fellowship for 2009 & 2010 X 1998 4/13/2010 $100.00 $100.00 Sara Familian Strategic Planning Benefits to Members Annual Meeting Incentive -- St. Chap. Pres. X 1999 4/13/2010 $100.00 $100.00 Alek Pochowski Strategic Planning Benefits to Members Annual Meeting Incentive -- St. Chap. Pres. X 2000 4/13/2010 $100.00 $100.00 Ryan Brumfield Strategic Planning Benefits to Members Annual Meeting Incentive -- St. Chap. Pres. X 2001 4/13/2010 $125.00 $125.00 Srinivas Pulugurtha Strategic Planning Benefits to Members Annual Mtg Incentive -- St. Chap. Advisor X 2002 4/13/2010 $125.00 $125.00 Eric Green Strategic Planning Benefits to Members Annual Mtg Incentive -- St. Chap. Advisor X 2003 4/13/2010 $125.00 $125.00 Wayne Sarasua Strategic Planning Benefits to Members Annual Mtg Incentive -- St. Chap. Advisor X 2004 4/13/2010 $125.00 $125.00 David Low Strategic Planning Benefits to Members Annual Mtg Incentive -- Section President X 2005 4/13/2010 $125.00 $125.00 Russell Dalton Strategic Planning Benefits to Members Annual Mtg Incentive -- Section President X 2006 4/13/2010 $125.00 $125.00 Scott Holladay Strategic Planning Benefits to Members Annual Mtg Incentive -- Section President X 2007 4/13/2010 $125.00 $125.00 Jeff Davis Strategic Planning Benefits to Members Annual Mtg Incentive -- Section President X 2008 4/13/2010 $100.00 $100.00 Jeffery Karafa Student Paper Awards Other Undergraduate Paper Winner X 2009 4/13/2010 $750.00 $750.00 Kristen Malakorn Traffic Bowl Expenses Grants 2nd place team from Virginia (2 person team) X 2010 4/13/2010 $750.00 $750.00 Jeremy Schroeder Traffic Bowl Expenses Grants 2nd place team from Virginia (2 person team) X 2011 4/13/2010 $250.00 $250.00 Sarah Ott Traffic Bowl Expenses Grants 3rd place team X 2012 4/13/2010 $250.00 $250.00 Soheil Sajjadi Traffic Bowl Expenses Grants 3rd place team X 2013 4/13/2010 $250.00 $250.00 Zachary Bugg Traffic Bowl Expenses Grants 3rd place team X 2014 4/13/2010 $300.00 $300.00 Ismail Zohdy Student Paper Awards & Travel Other Graduate Paper Winner ($100 award + $200 travel) X 2015 4/13/2010 $50.00 $50.00 Priyanka Alluri Student Paper Awards Other Graduate Paper Runner Up X 2016 4/25/2010 $71.18 $71.18 Sarah Ott Traffic Bowl Team Travel to SDITEGrants team from NC X 2017 4/25/2010 $360.55 $360.55 Zachary Bugg Traffic Bowl Team Travel to SDITEGrants team from NC X 2018 4/25/2010 $816.29 $816.29 Beaufort County Traffic Engineering District Awards and Expenses Other printing & frames for awards (C Kinton) X 2019 4/25/2010 $989.40 $989.40 TSITE Traffic Bowl Team Travel to SDITEGrants team from TN X 2020 4/27/2010 $750.00 $750.00 KYSITE Traffic Bowl Team Travel to SDITEGrants team from KY X 2021 5/10/2010 $1,000.00 $1,000.00 DSITE Traffic Bowl Team Travel to SDITEGrants team from MS X 2022 5/23/2010 $800.00 $800.00 James Foster Traffic Bowl Team Travel to Intnl Grants travel to International ITE Traffic Bowl X 2023 5/23/2010 $500.00 $500.00 Clemson Student Chapter ITE Traffic Bowl Team Travel to SDITEGrants team from SC X 2024 5/26/2010 $2,000.00 $2,000.00 ALSITE Strategic Planning Benefits to Members Leadership Development Program Grant X NA 7/28/2010 $29.00 $29.00 Morgan Stanley Accounting/Bank Fee Other check reorder charge X NA 7/28/2010 $150.00 $150.00 Morgan Stanley Accounting/Bank Fee Other FMA annual fee X 2025 8/16/2010 $750.00 $750.00 GASITE Traffic Bowl Team Travel to SDITEGrants team from GA X 2026 8/16/2010 $662.69 $662.29 Craig Hanchey Misc. and Office Supplies Other copies & shirts for Intl Traffic Bowl team X 2027 8/16/2010 $108.68 $108.68 Sain Associates Printing and Postage Printing, Publications, Postage postage 2028 8/23/2010 $200.00 $200.00 GA Tech ITE Student Chapter Awards Grants student chapter winner X 2029 8/23/2010 $150.00 $150.00 Clemson ITE Student Chapter Awards Grants student chapter runner-up X 2030 8/23/2010 $100.00 $100.00 Auburn University ITE Student Chapter Grants Grants student chapter report X 2031 8/23/2010 $100.00 $100.00 Jackson State University ITE Chapter Student Chapter Grants Grants student chapter report X 2032 8/23/2010 $100.00 $100.00 NC A&T State ITE Student Chapter Student Chapter Grants Grants student chapter report X 2033 8/23/2010 $100.00 $100.00 NCSU ITE Student Chapter Grants Grants student chapter report X 2034 8/23/2010 $100.00 $100.00 Yuanchang Xie (SCSU ITE Student Chapter) Student Chapter Grants Grants student chapter report X 2035 8/23/2010 $100.00 $100.00 UAB ITE Student Chapter Student Chapter Grants Grants student chapter report X 2036 8/23/2010 $100.00 $100.00 Nikiforos Stamatiadis (U of KY - Lexington) Student Chapter Grants Grants student chapter report X 2037 8/23/2010 $100.00 $100.00 Univ of Memphis ITE Student Chapter Grants Grants student chapter report X 2038 8/23/2010 $100.00 $100.00 ITE Student Chapter at Univ of Mississippi Student Chapter Grants Grants student chapter report X 2039 8/23/2010 $100.00 $100.00 UNC Charlotte ITE Student Chapter Student Chapter Grants Grants student chapter report X 2040 8/23/2010 $100.00 $100.00 ITE Student Chapter Univ of Tennessee Student Chapter Grants Grants student chapter report X 2041 8/23/2010 $100.00 $100.00 Vanderbilt Univ ITE Student Chapter Grants Grants student chapter report X 2042 8/23/2010 $100.00 $100.00 Virginia Tech ITE Student Chapter Grants Grants student chapter report X 2043 8/23/2010 $200.00 $200.00 Mississippi State ITE Student Chapter Grants Grants student chapter report (for 2009 and 2010) X 2044 8/23/2010 $300.00 $300.00 ULL ITE Student Chapter Student Chapter Grants Grants student chapter report (for 2008,2009 and 2010) X 2045 9/30/2010 $1,000.00 $1,000.00 ALSITE Traffic Bowl Team Travel to SDITEGrants team from AL X 2046 9/30/2010 $1,500.00 $1,500.00 ITE Misc. and Office Supplies Other contribution to 80th Anniversary Fund X 2047 10/14/2010 $500.00 $500.00 VASITE Traffic Bowl Team Travel to SDITEGrants team from VA 2048 10/15/2010 $1,277.75 $1,277.75 Alek Pochowski (GA Tech Traffic Bowl Team) Traffic Bowl Team Travel to Intnl Grants team from GA Tech to Intrnl Traffic Bowl X 2049 10/15/2010 $219.21 $219.21 Matt Kittelson (GA Tech Traffic Bowl Team) Traffic Bowl Team Travel to Intnl Grants team from GA Tech to Intrnl Traffic Bowl 2050 10/15/2010 $2,000.00 $2,000.00 NCSITE Strategic Planning Benefits to Members Leadership Development Program Grant 2051 10/31/2010 $201.92 $201.92 Brian Kilgore Website Other renewal fee for 2 domain names 2052 2053 2054

2010 BUDGET YEAR TOTAL $22,411.67 $3,679.67 $18,731.60 CHECKS/FEES

TOTAL CHECKS/FEES POSTED IN $23,081.60 2010 2010 SDITE YEAR TO DATE INCOME SUMMARY January 1, 2010 thru November 17, 2010

Payer Description Amount

SDITE 2009 Annual Meeting annual meeting revenue 4646.85 ITE District 5 Dues $13,258.00 Account Earnings $4.15 Account Earnings $4.00 Account Earnings $4.28 Account Earnings $3.78 Account Earnings $3.51 Account Earnings $3.73 Account Earnings $69.47 Account Earnings $12.30 Account Earnings $3.63 Account Earnings $3.61 ITE District 5 Dues & Agency Dues $2,095.25

TOTAL YTD INCOME $20,112.56 Memorandum To: Jim Westmoreland, SDITE President and SDITE Executive Board

From: Bob Stammer, Southern District International Director

Subject: International Director’s Report for 2010 Year-End Meeting (Lexington, KY)

Date: December 5-6, 2010

The ITE International Board of Directors has met twice (Vancouver, BC, Canada in August and Washington, D.C. in October) since my last report. The following comments highlight some of the more salient actions by the International Board of Direction (IBOD) in these two meetings.

Strategic Planning

The IBOD continues to refine our Institute’s Strategic Plan and I am seeing progress that it is actually driving more of the IBOD meeting agendas.

Finances

ITE Annual Operating Budget is ~ $ 8 million per year. Targeted reserve is 75% of this or $6 million. ITE has not been immune to the economic downturn, and we have had to dip into reserves last year and the amount forecasted earlier as the 2010 shortfall projection was $388K. The 2010 October forecast was down to $13,475.

The ITE Staff Salary Budget will be the same as 2010 in 2011.

A $10.00 member dues increase failed, and a $5.00 member dues increase was passed. Life Members can continue to receive the ITE Journal free via the web, but will have to pay $50.00 annually if they want a hard copy. International Directors will have to pay for the Honorees Banquet unless they are receiving an award or in the last year of their 3-year term. The 2011 Technical Conference in Buena Vista, FL (April 3-6) and the Annual Meeting in St. Louis, MO (August 13-16) will have the same registration costs.

There will be an ITE reception at the January 2011 TRB Meeting.

The 80th Anniversary Fund has raised over $100,000 towards its $200,000 goal.

Actions/Issues

 International has turned to the Southern District for Leadership….literally. A committee has been established, one conference call held, and ITE is looking to partner with us. Stay tuned as SDITE’s star rises….!!

 IBOD committees are investigating non-ITE faculty members serving as ITE Student Chapter Advisers and how candidate names are formatted on the Election Ballot.

 A new generation website is forthcoming and will be much more interactive and hopefully easier to use.  A Proposed Policy on Climate Change will appear in the ITE Journal for member review and comments.

 Refined and stricter Campaign Rules have been implemented. Each VP candidate gets $8,500 in a travel allowance.

 A Learned Journal has issued a second call for journal papers.

 ITE is expanding its ePublications.

 And the BIGGIE!!! ….The Board decided that no name change should occur at this time. What an IBOD committee will investigate is the “ITE Name” on the logo with perhaps a new “tagline” below the ITE Logo.

New Headquarters

The new headquarters in Washington, D.C. at the Army and Navy Club are IMPRESSIVE! Plan to visit these new headquarters the next time you are in D.C.

Traffic Bowl Activities

The 1st Annual Traffic Bowl Competition was held in Vancouver. For a first event, there were really no major problems…except that we had to add chairs in Vancouver. Tom Brahm’s smile was WIDE and our own Tommy Lee made the competition a lot of fun!

I enjoy serving on the Traffic Bowl Committee and plans are already underway for Competition No. 2 in St. Louis. Differences in competitions across Districts are being addressed.

Council Involvement

I want to continue to encourage Southern District members to become more involved in Council activities and to assume leadership positions.

ITE Outreach

Peter McCoombs of New Zealand has accepted another 3-year term as District 8 Director and Eva Lerner-Lam is our ITE “Ambassador” to China. President Paul Eng-Wong and an ITE delegation recently visited China.

A charge from our latest October Board meeting was to seek ways that ITE could become more involved with both the National League of Cities and the Council of University Transportation Centers (CUTC).

Director’s Corner

Time flies when you are having fun! I cannot believe that I have only one year left. One of my major goals is to visit every Section at least once since my election. Only NC remains…so BEWARE! We truly have some great Section Meetings and I have enjoyed visiting the Sections.

- 2 - District Committee Reports

MEMORANDUM

TO: Jim Westmoreland SDITE President FROM: Craig Hanchey SDITE Administrator DATE: December 5, 2010 SUBJECT: District Administrators Report

This is the first year of the District Administrator position for the Southern District. The purpose of the District Administrator is to ensure consistency in the administration of finances, policies, and procedures for the Southern District. The position serves primarily as a resource for SDITE Officers and the SDITE Board and shall assist the elected Officers in the routine activities of the District.

Operations Manual ‐ A multi‐year effort to update to the SDITE Operations Manual was completed this year. The new Operations Manual was adopted by the SDITE Board at the Executive Board meeting in Portsmouth.

Electronic Elections ‐ Electronic elections were held for the first time. The use of an electronic election as opposed to the previous paper ballots saved several thousand dollars in printing and postage.

SDITE Tax Exempt Status – I contacted ITE regarding assistance in gaining tax exempt status for the Southern District. ITE is currently considering converting the Institute’s tax exemption to a group exemption in which all non‐exempt Districts and Section can join. See SDITE Tax Exempt Exploration under Old Business.

SDITE Liability Insurance – The Southern District should investigate the need for liability insurance. I have contacted other Districts and ITE as to their practices. Some do and some don’t. Pete Frentz suggested that we secure liability insurance. He suggested we we find an insurance agent/broker who is a Chartered Property Casualty Underwriter who is familiar with non‐profit organizations.

Southern District ITE 58th Annual Meeting Report

Renaissance Hotel & Waterfront Conference Center

April 11 – 14th

Table of Contents

Overview…………………………………………………………………………….…... 3 Conference Registration Summary………………………………………………….….... 5 Budget Summary……………………………………………………………………….... 5 Audio Visual Summary………………………………………………………………...... 6 Web Site……………………………………………………………………………..…... 7 Public Relations …………………………………………………………….………….... 8 Entertainment………………………………………………………….……….……….... 9 Golf Tournament…………………………………………………….…………………... 9 Sponsorship Drive……………………………………………………………..….……... 11 Traffic Bowl……………………………………………………………………………... 13 Technical Tours…………………………………………………………..…………….... 14 Spousal Events………………………………………………………………………….... 17 Special Guest Summary ……….……………………………………………………….... 19

Appendix A: Local Committee Contact Information Appendix B: Program Agenda Appendix C: Budget Sheets Appendix D: Audio Visual Pricing Guide Appendix E: Golf Flyer, Registration List, Contact Information Appendix F: Example Letters, Mailing Lists and Sponsor Tracking Sheets Appendix G: Registration Form

Overview

The 58th Annual Meeting of the Southern District of the Institute of Transportation Engineers was held April 11-14, 2010 at the Renaissance Hotel & Waterfront Conference Center in Portsmouth, Virginia. The meeting was attended by over 300 people, including members, affiliates, spouses, guests and students. The meeting featured forty-two (42) technical sessions on a wide variety of transportation topics, three technical tours and various spouse/guest activities. On Wednesday morning two Professional Development Seminars were held that dealt with effective leader communications and conducting meetings more effectively. The technical tours included a tour of the Norfolk Light Rail Project that was under construction, a tour of the VDOT Transportation Operations Center and a tour of the Virginia Modeling Analysis and Simulation Center. Spouses and guests enjoyed breakfast at the Renaissance Hotel, a Historical Olde Towne Tour with Colonel Crawford and the Elizabeth River Harbor Tour aboard the Carrie B.

The Annual Meeting was a great success due in large part to years of planning and preparation by all members of the Local Arrangements Committee (LAC). The ABD did an excellent job with all of the exhibits, the hospitality mixer on Sunday night and the Dinner at the Nauticus Maritime Museum. Our appreciation is extended to the ABD for their support and participation in the meeting.

This Annual Meeting Report includes reports submitted by each committee chairman which outline some of the key committee activities, successes and recommendations for improvements for future meetings. For additional information or questions, please feel free to contact the LAC Chairperson or any committee chair. Members of the LAC were as follows:

Local Arrangements Committee

Committe Position Name Kirsten Tynch Overall LAC Chair Tim Foster John Yorks ABD Liason/Exhibitors Chair Andy Keel ABD Liason/Exhibitors Co-Chair Steve Hetrick Audio Visual Co-Chair Randy Cooper John Chambers John Chambers Audio Visual Chair Jackie Kassel Donations Chair Bill Wuensch Donations Co-Chair Irene Shuman Entertainment Chair Kathryn Brown Entertainment Co-Chair Scott Dunn

______2010 SDITE 58th Annual Meeting Report 3 Portsmouth, Virginia Committee Position Name Facilities Chair Pete Leavitt Facilities Co-Chair Barry Cross Finance Chair Lynn Allsbrook Finance Co-Chair Tim Rayner Golf Chair Tim White Golf Co-Chair Danny Lamie Historian Chair Steve Whitlock Public Relations Chair John Hendrickson Public Relations Co-Chair Michelle Smith Registration Chair Rick Lowman Registration Co-Chair Carol Hamlin Registration Co-Chair Robin Grier Signs/Graphic Chair John Cejka Signs/Graphics Co-chair Craig Eddy Special Guest Chair Bill Cashman Special Guests Co-chair Steve Brich Spouse Events Chair Jack Tynch Spouse Events Co-Chair Laura Smith Technical Program Chair Jeff Minnix Technical Program Rhys Keller Technical Program Katherine Simon Technical Program Co-Chair Camelia Ravanbahkt Technical Program Co-Chair Valerie Henchel Technical Tours Chair Robert Lewis Technical Tours Co-Chair Jason Souders Traffic Bowl Chair Charles Smith Traffic Bowl Co-Chair Chris Daily Transportation Chair Ed Bohlman Web Site Chair George Rogerson Youth Events Chair Kelli Stamm

See Appendix for full contact information

______2010 SDITE 58th Annual Meeting Report 4 Portsmouth, Virginia Conference Registration Summary

Full Member & Non-member- 175

Partial Member & non-member- 38 * includes partial ABD

Student- 55 * includes Traffic Bowl contestants

Spouses- 28

ABD- 23 * includes only FULL ABD

TOTAL- 319

Budget Summary

We opened the checking account and had all of our committees in place by the summer of 2007. We asked for preliminary budget numbers from each committee as to how much they expected to spend. We generated early budgets from these numbers. In the summer of 2008 asked that these numbers be finalized in advance of the December SDITE Board Meeting – copy of this has been included. We presented a preliminary budget to the SDITE Board at that time. By the time the meeting rolled around, we had to lower our expectations about the number of attendees. This caused an increase in the registration fee – a copy of our final budget spreadsheet is attached as well.

On 2/29/08, the Wachovia checking account was opened, as a sub-account of the VASITE checking account. An initial deposit of $3500, a loan from SDITE, was the opening balance. Checks were ordered off of that balance, but with that exception, no other activity was recorded on the account until 4/2009. At that time, monthly checking account charges of $12.00 began to accrue. Based on the timing, this is presumably a non-activity fee. This continued until December 21, 2009 when the first deposit from donations occurred. This is also the point I became the Treasurer.

From this point, Quicken 2000 was used to monitor budgets and bank activity. Budgets were input into Quicken as shown in the Final Approved Budget. The initial idea was so that individual budget spending in each budget. However, some practical issues required some rethinking of how Quicken was used, especially related to incoming registration.

One of the primary methods registrations fees were collected is through PayPal. While this was very convenient for registrants, it made keeping track of the various categories (member, non-member, spouse, etc.) difficult because of the way money was received from PayPal. When someone registered through PayPal, their money went to PayPal. Periodically, the SDITE Registrar would transfer that money into the checking account. Through this process, the details of what this money was for were lost. Thus, it was decided that the Registrar would be the keeper of who registered and paid what and the accounting would be categorized as “early registration” with no further breakdown.

______2010 SDITE 58th Annual Meeting Report 5 Portsmouth, Virginia

Of course, traditional “mail a check” registrants were handled in the traditional; those checks were passed onto the Treasurer and periodically deposited directly into the bank. Because so many registrants used the PayPal option, the detail associated with the traditional payment method was also not tracked in the accounting process.

Outgoing cash for the various items began approximately Mid-February as the “Save the Date” cards were sent. Deposits for transportation were made around the same time. In cases where costs were relatively small, the Committee Task leads paid for what they needed and submitted receipts for reimbursements. In cases where larger amounts were necessary or recurring payments such as website development and maintenance, a check was sent directly to the appropriate business. These expenses start occurring before registration begins so it is very important to have donations come early to maintain a positive cash flow.

As part of the checking account, a debit card was issued to the Treasurer. This was helpful for items being ordered over the phone or on-line where a credit card is accepted. In these cases, the card number can be used instead of writing a check, providing a very efficient process. This was used a couple times with success where the Treasurer was asked to fill out the card information on a form that was to be faxed. As a note, the deposit to the Hotel hosting the event was too large to use the card and the proper payment arrangements should be discussed with the facility to avoid confusion.

During the event (April 11-14), the Treasurer was on hand and made several trips to the bank for deposit of walk up registrations. In addition, both the check book and debit card was available for use, primarily for reimbursement of committee task leaders, but also to pay the balance of services (transportation, snacks, etc.). In addition, $300 in petty cash was on hand to make change, although it proved unnecessary.

To summarize the budget, the registrations income was below plan, but Donations were ahead of plan. The expenses were also below plan. The end result was a positive balance.

After the event, most of the reimbursements were submitted for by the committee task leaders. The balances of any outstanding services were paid and final deposit from registrations made. The website was taken off-line in October and the balance of the account was returned to SDITE.

Details of the accounting and budgeting are included in the Appendix.

Audio Visual Summary

Early on in the process, the Facilities Committee negotiated a clause in the contract to allow the meeting to bring in whatever AV equipment we wanted free of charge. If we contracted this out, a fee would be charged but if LAC members brought in their own

______2010 SDITE 58th Annual Meeting Report 6 Portsmouth, Virginia equipment no fees were to be assessed. The AV equipment used during the sessions and the banquet (with the exception of the power, setup table, podium, screen, long cable between the projector and the laptop and sound) was exclusively brought in by attendees and we were not charged for its use. We had one overhead and one laptop per room during the sessions and two of each as backups.

An Audio Visual staff member was assigned in each room for all the sessions to ensure that the projectors, laptop, room lighting, screen set up worked properly.

The hotel had an AV company contracted to provide all AV in the hotel. We used this firm for the opening sessions and the Traffic Bowl. We met with the contractor several months before the meeting to get price info, establish a scope of services, and exchange contact info. We got excellent service from the hotel contractor using this approach. It was also helpful to have this information in case of emergencies during other events. See attached tables for price quote and a summary of equipment used.

Web Site

Based on the experience at the meeting, several challenges existed from a web site prospective.

These include:

 Developing the registration form for PayPal.

 Developing the registration form to calculate the total amount owed in order to pay via PayPal.

 Developing a paper registration form for those who did not want to use PayPal.

 Developing a web site similar to other used in the past.

We hired a web firm (IIr Associates, Inc.) to develop the web page. This is the same organization that handles the VASITE web page.

Based on our experience with getting this setup, we would recommend that the Southern District Board consider developing a web site and registration form template that can be used for future events so that it does not have to be “reinvented” each meeting. Also, SDITE should consider reserving the websites for a few years out, such as www.sdite2011.org, www.sdite2012.org, etc.

______2010 SDITE 58th Annual Meeting Report 7 Portsmouth, Virginia Public Relations

The public relation function initiates with the development of brochures, handouts and other materials to promote the SDITE meeting at the previous year’s event. We collected information from the City of Portsmouth Tourism Board and had one of our local LAC members bring those to the event in Alabama.

We helped develop the letterhead for the SDITE transmittals for the conference.

Along with the handouts/promotional items, the tradition is that the next year’s SDITE (we were 2010) host purchases the lanyards for the current event (2009) with the name and location on the lanyard. We used a company called Namifiers (contact Krystal Wall) to complete this effort.

PR Board is active in communicating with the local tourism board and other committees as these activities are going on.

PR Board also must develop a “save the date” post card. This needs to be developed to ensure that it meets US Post Office standards. I developed the proof in Powerpoint and saved the proof as a pdf and sent it to the copy company. I used an on-line company to develop the save the date cards and had a local mail company label, stamp and send the cards.

A lesson learned was that you should try not to have anything in line on the back of the post card that could potentially confuse the address readers. We met all the criteria for the USPS, but may have had a couple additional “returned to sender” because of the electronic reader confusion. You can have that UPS-ed to you or to your contact with the LAC for the SDITE meeting prior to yours.

You will also need to reach out to ITE National for a mail list of all SDITE members. You will need to fill out a non-disclosure agreement. I dealt with Jennifer Childs with ITE.

One the first days of registration, you should support the desk. Likely there will be someone from the Dept of tourism represented to distribute information to conventioneers. You are the liaison between that person and the conference visitors.

______2010 SDITE 58th Annual Meeting Report 8 Portsmouth, Virginia Entertainment

Opening Session:

• Color Guard, • National Anthem Singer • Invocation

For these items, I actually got very lucky. I was given a name of a gentleman that was the Director of Communications for Portsmouth Public Schools. I called and spoke with him, told him what I needed and he sent me an email with the contacts for a color guard, a singer, and he himself did the invocation. In fact, he coordinated with the color guard and soloist and all I did was double check with them that they were in fact going to be there opening morning. I had budgeted/planned on making donations, but he said it was unnecessary. “They were happy to show off Portsmouth’s best”.

Music for the Welcome Reception Sunday night: We had booked a one man band that we use here every year for our local annual party held at Virginia Beach. His fee and “booking” went through the same guy we use for all of our other VASITE meetings – so again, I had no dealings with him. However, he did not show up and therefore we saved the anticipated payment.

ABD Event: The ABD even did have a DJ for the event. However, this booking and money was handled by the ABD event staff.

Golf Tournament

Golf tournament held on Sunday, April 11 at 8:15 am (shotgun start) at Riverfront Golf Course in Chesapeake, Virginia with 20 golfers in attendance. There were three no-shows on the morning of the event. Committee members received positive comments about the course, food and other accommodations. The weather on the day of the event made the event memorable – sunny with temperature about 75 degrees.

Timeline of Duties

• Convened a meeting of Golf Committee members to discuss golf course options – January 2009 • Shortlisted four golf courses in the Portsmouth area – April 2009 o Bide-a-Wee – Portsmouth o Sleepy Hole – Portsmouth o Elizabeth Manor – Portsmouth o Riverfront – Chesapeake (chosen)

______2010 SDITE 58th Annual Meeting Report 9 Portsmouth, Virginia • Contacted Riverfront Golf Course Professional to reserve the course for 40 golfers – June 2009 • Obtained contract from Riverfront Golf Course – September 2009 • Signed contract from Riverfront Golf Course – November 2009 • Created draft golf registration form and provided it to John Yorks – December 2009 • Finalized golf registration form and provided it to John Yorks for website – February 2010 • Coordinated with meeting registration (Ric Lowman) on numerous occasions over the last two months to verify the number of registrants (using PayPal) – February and March 2010 • Confirmed the number of golfers one month prior to the event – March 2010 • Coordinated with questions from golfers and added new golfers after deadline – February and March 2010 • Developed teams based on handicap information provided on registration form – April 2010 • Sent golfers names and teams list to golf course – April 2010 (day before event) • Changed around teams and prizes due to no-shows – April 2010 (day of the event)

Lessons Learned

• Find a golf course that is flexible and will work with you, especially on the day of the event (Riverfront was the best golf course I have ever worked with – flexible, reasonable and professional) • Very challenging to find a golf course that is willing to allow a shotgun start for only 40 golfers on Sunday morning – most courses will not allow a shotgun start for less than 60 golfers • Accommodations for transportation were provided using one pick-up truck, but it was only used by one golfer • Sent all golfers the directions to the golf course via email two days before the event – confirmed the time that the shuttle would be leaving the hotel • Hotel transportation was not flexible and reliable on Sunday morning, so one of the golfers agreed to carpool the golfers without access to a vehicle (only one golfer took advantage of this) • Dropped off directions to the golf course at the front desk of the hotel on Saturday afternoon • Lunch should be warm food that can be eaten after the event – portable cold sandwiches are not appreciated (Menu included chicken breasts and pork barbecue) • Include the prizes in the fee for the golf (gave out golf course vouchers – worked well on the last two events) • Benefits of Riverfront Golf Course o On the day of the outing, they only charged us for the number of golfers who were in attendance (contract was initially set up for 40 golfers – 24 were confirmed one month out – 20 showed up) o Prizes for winning could be used on anything in the clubhouse, including food (most places only allow certificates to be used for merchandise)

______2010 SDITE 58th Annual Meeting Report 10 Portsmouth, Virginia o Rain checks would be provided to all golfers if event had to be cancelled due to rain o Professionalism of all staff made the event very enjoyable!

Costs Golf per person: $55 (includes golf, golf cart and range balls) Food per person: $12 Prizes: $23 Total: $90

Prizes (adjusted on the day of the event due to the number of golfers in attendance (20)) – $460 Closest to the pin: $50 Longest drive: $50 Longest putt: $50 1st place team: $30 / person ($120) 2nd place team: $25 / person ($100) 3rd place team: $20 / person ($80) Total: $450 (extra $10 given to golf course)

See Appendix for the golf registration form, player list and golf course contract.

Sponsorship Drive

The sponsorship committee was headed up by Bill Wuensch and Irene Schuman. The following describes the effort undertaken to identify the right folks to receive the letters, conduct the early initial fund raising drive, and then conduct the final mailout to the larger group.

Development of the Mailing List - We started with the lists from the previous meetings, then solicited input from members to update and refine it, with the goal of identifying folks to send the letter to that would be in the best position to solicit support from their company.

First Round of Donations – the committee needed seed money to help offset costs early on in the process. To raise “early money”, we arranged a drawing for prizes that would be held at the fall meeting. When the arrangements committee booked the hotel, VASITE was given a few free hotel room nights, including one night in the presidential suite. These became part of the prize package. The following excerpt from the letter explains this early drive.

“In recognition of your ongoing support and continued interest in VASITE, we are packaging this request as a competition with prizes. Note that early this fall we will be sending letters to a broad group of firms soliciting their donations; however, you are part of the “elite” group of VASITE supporters and are thus ______2010 SDITE 58th Annual Meeting Report 11 Portsmouth, Virginia being offered the opportunity, by donating early, to compete for prizes as VASITE prepares to host the SDITE meeting this coming spring.

What are the donation levels?? The donation levels for this year’s event have been set as follows:

Diamond Sponsor $1000

Platinum Sponsor $750

Gold Sponsor $500

Silver Sponsor $250

What is the competition?? The Virginia Local Arrangements Committee has secured complimentary room nights at the Marriott Renaissance Portsmouth Hotel and Waterfront Conference Center that are being offered as an incentive for your early support. Those choosing to donate at the Platinum level or above will be entered into a drawing for the following prizes:

1. One night in the presidential suite ($1200 value)

2. Two regular room nights of accommodations (to be used by 12/31/09)

3. Three VASITE logo shirts

If you donate at the Platinum level you get one entry, the Diamond level gives you two entries. One additional entry will be provided for each successive additional $500 donation above the Diamond level.

Is there a deadline for participating?? Yes, the deadline for sending in your donation is October 8th,, 2009. The drawing will be held on the 9th of October. “

October 9th was the date of the fall meeting. Notice that we only sent these letters to the firms represented by VASITE members as we thought this was our best target audience for the competition. The letters went out first part of September and we did follow up with phone calls to verify receipt of the letters and put a personal touch on the outreach effort. This was pretty successful as we raised somewhere near $5k in this initial drive!

LESSONS LEARNED – GET FREE ROOMS TO OFFER AS A PRIZE. AFTER SENDING THE LETTERS, FOLLOW UP WITH A PHONE CALL. TARGET THE RIGHT RECIPIENTS, I.E. THOSE WHO CAN MOST EFFECTIVELY SOLICIT DONATION MONEY FROM THEIR FIRM.

In the first mailout, there were a few typos my (Bill’s) fault. This actually ended up perhaps being a good thing since we had to do a 2nd mailing with the corrected letters,

______2010 SDITE 58th Annual Meeting Report 12 Portsmouth, Virginia which helped to get the letter back to the top of the pile. Not a recommendation, but perhaps there was a good unintended consequence.

The Main Mailout - We then crafted a 2nd letter that would be mailed out to the larger group. This letter went out to all of the firms for whom we had contact information. The letter was sent out first of the year, in January. We gave it a month or so and then divided up the list and began calling to verify that the letter was received and to do our best job or leaning on folks for support, in a positive friendly way of course.

LESSON LEARNED – DIVIDE AND CONQUER FOR THE PHONE CALLS. IN MANY INSTANCES FOLKS MEANT TO FOLLOW THROUGH QUICKLY THOUGH WERE DISTRACTED BY THE DAY JOB. NOBODY SEEMED PERTURBED BY THE FRIENDLY CALL. BE READY TO EXPLAIN WHAT YOU WOULD GET FOR DIFFERENT LEVELS OF DONATIONS.

Tracking – As the money came in we kept track with a spreadsheet and made periodic deposits. We also tracked the firms that indicated that they were going to donate, though had not yet made a donation. In some cases we would make follow up calls to check on the status of getting the check out the door to us. It is also necessary to track the logos, receiving them and sending to the graphics committee.

Examples of the letters, the mailing labels, and the sponsor tracking spreadsheet can be found in the Appendix.

Traffic Bowl

As representatives of the Associated Business Division (ABD) host and run the actual traffic bowl event at the meeting, the traffic bowl committee responsibilities are to coordinate with the ABD representatives and the other meeting committees. The following highlights the primary items of responsibility and lessons learned during the 2010 meeting.

Facilities – The Traffic Bowl requires a large room, especially for the finals as tables are required for lunch. If the room will have a multi-function purpose, close coordination is required regarding setup and schedule. In addition, a small holding room is required for the traffic bowl teams during the preliminary rounds such that the teams that have yet to play are isolated. It is a good strategy for the agenda to include a traffic bowl team meeting 30 minutes prior to the traffic bowl preliminary round start as a way to get the participants to the isolation room.

Audio Visual – The ABD provides the ringer/activator equipment needed for the game, but the meeting host section provides microphones, a laptop computer and projector equipment necessary to project the game on at least two screens (depending on the room and setup). A tripod with paper is also needed for the game.

______2010 SDITE 58th Annual Meeting Report 13 Portsmouth, Virginia Other Budget – Other than the audio visual equipment, other specific traffic bowl budgetary items include travel and registration for the participants.

Registration – Interestingly, the most time consuming responsibility was ensuring that each section team was registered for the conference properly. As the conference assumes the cost for each team to send three players (and only three players), this is important. The website and the registration forms indicated this information; however, there was some apparent confusion and a lot of last minute changes that hindered this process. Be very clear about the registration process and follow up early with sections regarding traffic bowl registration.

Technical Tours

Tour 1 April 12, 2010, 10 AM to 12 Noon

Virginia Department of Transportation, Hampton Roads Traffic Operations Center

The Hampton Roads Traffic Operations Center uses computers and advanced technology to monitor traffic, keep it moving, and keep motorists informed of real-time weather and road conditions.

The center's technology helps tourists, shippers and local commuters navigate the highways, bridges and tunnels throughout Hampton Roads through advanced electronic information and communication technologies.

Hampton Roads Traffic Operations Center is part of the statewide traffic management network - including electronic toll collection systems, electronic truck weigh stations and travel information centers that make Smart Travel possible throughout the commonwealth.

Come see how the Hampton Roads Region prepares for and manages the need for Evacuations related to Hurricanes and other disasters. Tour the Operations Center and the Operations Floor. See the equipment involved in the operations of a State of the Art Traffic Operations Center. Tour the Service Patrol Equipment Center and see how roadside assistance is rendered and what tools are utilized. www.vdot-itsarch.com/Default.htm

______2010 SDITE 58th Annual Meeting Report 14 Portsmouth, Virginia

Tour 2 April 12, 2010, 1:30 PM to 4 PM

Norfolk Light Rail

The Tide light rail will extend 7.4 miles on an east to west alignment from the Eastern Virginia Medical Center through downtown Norfolk, continuing along the Norfolk Southern right-of-way, adjacent to I-264, to Newtown Road. Eleven stations will be constructed along the route with four park and ride locations that provide access to major areas such as Norfolk State University, Tidewater Community College (Norfolk Campus), Harbor Park, City Hall, MacArthur Center, and the Sentara Norfolk General Hospital.

Quick Facts

 Opening: 2011  Estimated Total Cost: ** $288 million  Estimated Ridership: 6,000 - 12,000 riders per day  Length: 7.4 miles  Number Stations: 11  Park-and-Ride Lots: 4  Number of Vehicles: 9  Hours of Operation o 6:00 a.m. - 10:00 p.m. (Monday - Thursday) o 6:00 a.m. - midnight (Friday - Saturday) o 7:00 a.m. - 9:00 p.m. (Sunday) o 9:00 a.m. - 9:00 p.m. (Holidays)  Service Frequency o Every 7.5 minutes during peak rush hour o Every 15 minutes during off peak hours o Every 30 minutes during early morning, late evening hours

Come see the new Tide Light Rail Project in the City of Norfolk. The tour will begin with

______2010 SDITE 58th Annual Meeting Report 15 Portsmouth, Virginia a ride across the Elizabeth River on the River Ferry Boat. A tour of a Tide Rail Station and a Tide Car will be included along with a visit to the Tide Operations Center. Comfortable walking shoes are a must for this tour as approximately 1/2 to 3/4 miles of walking are required.

http://www.ridethetide.com/index.shtml

Tour 3 April 13, 2010, 10 AM to 12 Noon

Virginia Modeling, Analysis and Simulation Center (VMASC)

Virginia Modeling, Analysis and Simulation Center (VMASC) is a multi-disciplinary research center of Old Dominion University. VMASC supports the University’s Modeling & Simulation (M&S) degree programs, offering M&S Bachelors, Masters and Ph.D. degrees to students across the Colleges of Engineering and Technology, Sciences, Education, and Business. Working with more than one hundred industry, government, and academic members, VMASC furthers the development and applications of modeling, simulation and visualization as enterprise decision-making tools to promote economic, business, and academic development. VMASC concentrated on seven core modeling and simulation applied research areas:

 Transportation  Homeland Security and Military Defense  Virtual Environments  Social Sciences  Medicine & Health Care  Game-based Learning  Business & Supply Chain Modeling

State-of-the-art capabilities consist of approximately 6,000 square feet of lab space including two general purpose labs, a visualization lab, a human factors lab, and a 74-seat virtual reality theater supporting live, virtual, and constructive simulation integration.

Come see the State of the Art Simulation Center and tours its facilities. See demonstrations of these technologies as they are utilized in Transportation related field such as research, operations modeling and forecasting.

http://www.vmasc.odu.edu/

Technical Tours Notes

Initial scoping of possible tours were conducted 2 years prior to the conference. The initial contacts with the facilities were made approximately 11 months prior to conference. Additional contacts were made every 90 days prior to conference with detailed planning occurring in the last 180 days and contact made every month in final 90 ______2010 SDITE 58th Annual Meeting Report 16 Portsmouth, Virginia days to firm up details. A fee of $25 per tour was charged to get firm commitments to the tours and to allow for any costs. In 2010 we were able to get free transportation and the facilities did not charge any fees for the tours. We also arranged to provide snacks and drinks to all participants as the tour time corresponded to the break times of the conference. The fees also helped to balance the budget of the conference due to the low costs realized with the tours.

Attendance

Tour 1 – VDOT Traffic Ops Center Prepaid – 14 Interested noted on registration form – 25 Actual Attendance – 12

Tour 2 – Norfolk Light Rail Prepaid – 21 Interested noted on registration form – 30 Actual Attendance – 22

Tour 3 – VMASC Prepaid – 8 Interested noted on registration form – 14 Actual Attendance – 15

Final Comments

All three tours were very well received and positive feedback was offered on each. The only negative comment was that tour 2, the walking tour of the light rail system, was to long for one participant. Participants on tour 3 expressed an interest in the Port of Virginia facilities that were passed in transit to the VMASC site. A port related tour would probably receive a good response in future meetings.

Spousal Events

Basic Planning Comments/Thoughts

 The planning started around October 2008 with the submission of a budget. Our estimate at this point was for between $170 -$180 in cost per person. We came up with this estimate by using two approaches. The first approach involved looking at what was spent at previous conferences and then making adjustments for inflation. Then we took a look at what activities might be involved to make sure our estimate passed the common sense test.  Attendance at previous conferences was around 45 to 50 spouses. We were very concerned from the very beginning that this conference’s numbers may be lower ______2010 SDITE 58th Annual Meeting Report 17 Portsmouth, Virginia as a result of the severe recession. We planned for attendance of 45 but were expecting fewer. The actual s were 31 for Monday’s activities and 27 for Tuesday’s activities.  We started our details planning in Feb 2009 and kicked it off by designing a survey to take down to the Alabama conference. The purpose of the survey was to gauge how many might attend and what types of activities they would be interested in. The survey was distributed and collected from the spouses at one of the breakfast events. In order to encourage participation in the survey we had a drawing for a prize (free spousal registration). In order to create excitement for next year’s conference we also gave away a basket prize with items from the Portsmouth area.  We then designed our program based on the survey feedback. Three nuggets of information we discovered through the survey were that 1) the spouses wanted an activity environment that was conducive for catching up with their friends 2) they also they did not want a day packed with activities 3) they wanted personal time in the afternoon to either do something they wanted to do or rest and get ready for the evening’s activities.  Attendance numbers really did not change after a couple of weeks out.  The printed itinerary for the spouse’s activities was included in the overall printed itinerary for the conference.  We did a welcome gift that was presented on the breakfast table on the Monday morning. We elected to go this route, versus including them at registration, since we had heard feedback that some husbands did not pass along the spouse’s gift. We did not receive any complaints about going this route.  We did drawings for gifts and prizes on both days with most of the prizes/gifts given out the second day. Everyone received something.  Laura Smith went out on the day after Christmas to acquire most of the gift items. This allowed us to save us money for other activities. She also acquired any additional items from stores with very liberal return policies for any extras (Kohls). We did return about $60 worth of gifts and prizes.  We requested a sign for the spouses with the high level itinerary presented. The sign was created by the sign committee. We requested about 2 months out.  Each morning we did a full buffet breakfast which everyone seemed to appreciate. We would suggest that any buffet have a little more emphasis on fruit (since it was the one item we almost ran out of each day) and have the option for oatmeal for any diabetics. The oatmeal was very much appreciated by a few of the spouses. If you do a full breakfast, any planned lunches should be lighter in nature.  Each morning we had a cooler of bottled water and a container of snacks that we carried along with us on our daily activities.

______2010 SDITE 58th Annual Meeting Report 18 Portsmouth, Virginia  We had a room reserved each afternoon for the spouses to gather and socialize if they were interested. The bottled water and snacks were also placed in the room in case any spouses needed anything. A few came down for bottled water but I don’t believe any snacks were ever taken and the room wasn’t really used. We also brought in games and cards in case the spouses were interested in playing but no one used them. Most seem to either want to do other activities or rest for the evening events.

Challenges & Opportunities

 In some cases we were not sure the gender of the spouses that registered. If would be nice to have a way to capture Mr., Ms., or Mrs. We had 4 male spouses registered. Two joined us for the breakfast. One joined us for some of the activities. The two others were never seen.  We had a spouse who was wheel chair bound and limited in what she could do. We found out about the situation the first day of the event. It would be nice to have a way to capture any special needs (e.g. mobility restrictions, dietary restrictions) early enough in the planning process in order to make any changes  Each morning we had breakfast from 8 – 9:30. Spouses showed up everywhere from 8 AM to 9:29 AM for breakfast which impacted our ability to give out gifts and prizes as well as get to the next activity at 9:30. Despite listing the next activity at 9:30, some spouses still came down a minute before the group would leave. There was clearly an opportunity for us to better communicate and manage this on our part.  Each day we had 4 to 5 spouses who signed up but didn’t participate. Not sure why but clearly an opportunity

Special Guest Summary

The purpose of the committee was to act a liaison for designated special guests, ensuring that they were notified about the meeting, its location, events, agenda, and site.

Invitations

Approximately one month prior to the Southern District ITE (SDITE) Annual Meeting, invitations were sent to the following individuals:

1. Paul Eng-Wong, International ITE President 2. Jim Westmoreland, SDITE President 3. Rock Miller, International ITE Candidate for Vice President 4. Ray Davis, International ITE Candidate for Vice President ______2010 SDITE 58th Annual Meeting Report 19 Portsmouth, Virginia 5. Robert Wunderlich, International ITE Candidate for Vice President 6. Tom Brahms, ITE Executive Director and CEO

The letter included a registration packet and a preliminary agenda. Registration and lodging for special guests are complimentary. A copy of the letter to Mr. Paul Eng-Wong is attached. Of the invited special guests, only Tom Brahms did not attend.

Travel Coordination

Email coordination with each attending guest was established to ensure appropriate lodging reservations were booked. These reservations were coordinated with the Chair of the Facilities Committee. In addition, travel itineraries were shared so that those traveling by air could be provided transport between the airport and the meeting hotel site. Only two of the five attending special guests needed transportation to or from the local airports.

Registration

For the attending special guests, coordination was established with the Registration Committee to ensure that special guest registrations were documented. In addition, name badges at the registration check-in table were checked to ensure appropriate designations were included on the name tags. Gifts

Gifts for special guests were ordered from a local wine and cheese shop, Angry Adams. The budget for gifts was $300. The gifts were delivered to the hotel and placed in the respective rooms.

______2010 SDITE 58th Annual Meeting Report 20 Portsmouth, Virginia

Appendix A

Local Committee Contact Information

Last Name First Name Company Business Phone E-mail Address Committe Position Allsbrook Lynn City of Hampton (757) 726-2930 [email protected] Finance Co-Chair Benn David Intermodal Engineering [email protected] Transportation Co-Chair Bohlman Ed City of Hampton [email protected] Transportation Chair Brown Kathryn Calrk Nexsen [email protected] Entertainment Chair Cashman Bill URS 804-965-9000 [email protected] Special Events Chair Cejka John Henrico County (804) 727-8282 [email protected] Signs/Graphic Chair Clifton Rich VDOT Hampton Roads District [email protected] Youth Events Co-Chair Cross Barry [email protected] Facilities Co-Chair Daily Chris VHB [email protected] Traffic Bowl Co-Chair Dunn Scott Timmons Group [email protected] Entertainment Co-Chair Eddy Craig VHB (804-343-7100). [email protected] Signs/Graphics Co-chair Foster Tim Henrico County 804-501-4390 [email protected] Tri-Chair Greenwood Mike URS (757) 499-4224 [email protected] Finance Chair Grier Robin VDOT Central Office (804) 786-2964 [email protected] Registration Co-Chair Henchel Valerie Intermodal Engineering (757) 464-5129 [email protected] Technical Program Co-Chair Hendrickson, II John PB (757) 466-1732 [email protected] Public Relations Chair Hetrick Steve Naztec [email protected] ABD Liason/Exhibitors Co-Chair Kassel Jackie City of Newport News (757) 926-8666 [email protected] Audio Visual Co-Chair Keel Andy RGA, Inc. (804) 794-1592 [email protected] ABD Liason/Exhibitors Chair Lamie Danny Timmons Group [email protected] Golf Co-Chair Leavitt Pete Woolpert, Inc. 757.398.6868 [email protected] Facilities Chair Lewis Robert City of Suffolk (757) 923-2474 relewis @city.suffolk.va.us Technical Tours Chair Lowman Ric City of Virginia Beach 757-385-5693 [email protected] Registration Chair Minnix Jeff URS (757) 499-4224 [email protected] Technical Program Co-Chair Ravanbahkt Camelia HRPDC (757) 420-8300 [email protected] Technical Program Chair Rogerson George VDOT (804) 786-8287 [email protected] Web Site Chair Rydzewski Dan City of Norfolk [email protected] Audio Visual Chair Shuman Irene VDOT Central Office (804) 786-2813 [email protected] Donations Co-Chair Smith Laura Data Collection Group 757.478.6761 [email protected] Spouse Committee Co-chair Smith Michelle VHB (703) 847-3017 [email protected] Public Relations Co-Chair Smith, Jr. Charles FHI (757) 238-8600 [email protected] Traffic Bowl Chair Stamm Kelli PMI 757-368-0945 [email protected] Youth Events Co-Chair Tynch Jack 757-399-0556 [email protected] Spouse Events Chair Tynch Kirsten Woolpert, Inc. 757.399.0556 [email protected] Tri-Chair White Tim Kimley Horn [email protected] Golf Chair Whitlock Steve URS 757-499-4224 [email protected] Historian Chair Wuensch Bill Renaissance Planning Group 434 296 2554 [email protected] Donations Chair/Historian Co-Chair Yorks John City of Hampton [email protected] Tri-Chair

Appendix B

Program Agenda

Annual Meeting Agenda Southern District of the Institute of Transportation Engineers (SDITE) 2010 Annual Meeting Sunday, April 11, 2010 Monday, April 12, 2010 Tuesday, April 13, 2010 Wednesday, April 14, 2010

7:00 7:00 7:30 - Local Arrangements Committee Breakfast Madison Meeting Room / Portsmouth Ballroom IV & V Individual Section Rooms TBD 9:30 (Lee Meeting Room) 8:00 8:00 Officers Breakfast // Breakfast 8:00 Section Breakfasts 8:30 8:30 Amphitheater Holley Ballroom Holley Ballroom Amphitheater 8:00 - SDITE Transportation Leadership Overview 9:15 Dan Turner Opening Session SDITE Annual Business Meeting ABD Annual Business Meeting University of Alabama

10:00 10:00 Break Break Break 9:45 Session 1A Session 1B Session 1C Session 3A Session 3B Session 3C Concurrent Sessions

Engineering Education Crashes Data Collection Q&A ster Design Development Intersection Safety Traffic Impact Analyses Amphitheater Madison Jefferson Commodore Student Session o

10:30 Portsmouth V, VI, VII Portsmouth III Portsmouth I & II 10:30 P Portsmouth V, VI, VII Portsmouth III Portsmouth I & II

Development and Evaluation of Color- Enhancing the Learning Experience in Vehicle Collisions Caused by the Access Turning the Tide on Traffic Counts: Overcoming Neglect: Ideas for Assessing the Impacts of a Proposed Coded Pedestrian Signals: Green, the First Course in Transportation Points: Engineering Judgment or Obtaining Traffic Count Data Using Improving the Airport Intermodal Commuter Rail Station in Cornelius, NC Effective Leader Conducting Effective Conducting Effective Yellow, Red Effective Leader Engineering Guideline Existing Loops Experience and Identifying Infrastructure Needs Communications Meetings Meetings Cadet Dogucan Mazicioglu, and Communications Rod Turochy, Ph.D., PE Reza Jafari, PE, PTOE Stuart Sparks, EIT Owen P. Curtis Srinivas S. Pulugurtha Dan Turner Bill Seymour John Edwards Maj. Wakeel Idewu, Ph.D. Richard Atkins Auburn University NC State University Gresham, Smith & Partners HNTB Corporation UNC Charlotte University of Alabama PB Americas Virginia Military Institute 11:00 11:00

High Risk Rural Roadway Program in 10:30 When Did It Become Uncool To Be an Virginia Automated Traffic Data Collection Using Interchange Concept Development (I-85 Independent Impact Fee Studies, Berkley Models to Estimate Risk at Intersections Engineer? Tim White, PE, PTOE Pan-tilt-Zoom Cameras at US 29/601) County, SC - Two Case Studies Break Anusha P. Nujjetty 10:45 Dyan Damron, PE, PTP Radha Krishna Swayampakala Eric Tripi, PE, PTOE Technical Tour Technical Kimley-Horn & Associates, Inc., and Wayne Sarasua, Ph.D. Tour Technical UNC Charlotte Neel-Schaffer, Inc. In-kyu Lim, Ph.D. Clemson University Reynolds, Smith & Hill Iteris, Inc. Virginia DOT

11:30 Hallway) Floor (Second 11:30 Effective Leader Conducting Effective Conducting Effective Effective Leader An Evaluation of Operations and Safety Communications Meetings Meetings Golf Tournament Golf Communications Student Poster Session Displays PosterSession Student Frontage Road Crashes and Potential Using XML Technology as Smart Tool Flashing Yellow Arrow How Effective are TIA Studies in Dan Turner Bill Seymour John Edwards

The Chesapeake Bay Bridge-Tunnel Hallway) Floor (Second in a Congested Freeway Merging Area Mitigation Strategies for Transportation Data Exchange Mahesh Agurla, and Forecasting Future Traffic Needs? Richard Atkins Jeffrey B. Holland with a Long Acceleration Lane University of Alabama PB Americas (Riverfront Golf Course) (RiverfrontGolf Salma Chittoor

VDOT Transportation Operations Center Operations Transportation VDOT Wesley M. Parker Majed Al-Ghandour, PE Rakesh Mora Chesapeake Bay Bridge-Tunnel District Center Simulation and Modeling Virginia Michael P. Reese, PE URS Corporation North Carolina DOT UNC Charlotte UNC Charlotte

Student Poster Session Displays PosterSession Student North Carolina DOT 12:00 12:00 11:30 Portsmouth Ballroom IV & V Holley Ballroom

Lunch Lunch and Traffic Bowl Finals 1:00 Session 2A Session 2B Session 2C Session 4A Session 4B Session 4C Student Student Session Safety Modeling Progressive Initiatives Multimodal Systems Planning Trails PosterQ&A 1:30 ABDExhibits Portsmouth V, VI, VII Portsmouth III Portsmouth I & II 1:30 Portsmouth V, VI, VII Portsmouth III Portsmouth I & II

How Effective are Shorter Work Weeks Access Management Issues and Non-driver Residential Locations at the RSAS: Using 3-D Models to Evaluate An Assessment of Level-of-Service from Safe Route to Schools: Best Practices in Reducing Congestion? - An Techniques at Continuous Flow Census Block Level by Vehicle Safety During the Design Stage a Multimodal Perspective for Successful Implementation

(Portsmouth Ballroom IV &V) IV Ballroom (Portsmouth Evaluation Using Transcad Intersections Availability Becky Crowe Prasanna R. Kusam Stephanie Ivey, PhD Venkata Ramana Duddu Jay Bockisch, PE, PTOE Robert B. Case, PE, PTOE FHWA UNC Charlotte University of Memphis UNC Charlotte Gresham, Smith and Partners Hampton Roads TPO Registration Registration 2:00 2:00 2:00 Justification and Fine Tuning the Design VDOT Safety Rest Area and Welcome of Managed Lanes Using South Limestone Multimodal Center Master Plan Chattanooga’s Riverwalk and Safety Analyst: The Georgia Experience Microsimulation to Assess Freeway CFI Pedestrian Timing, A Challenge? Transportation Study John Riley, PE Greenways Trail System Priyanka Alluri Operations: The I-95 Express D. Shelby Coke, PE, PTOE Bradford C. Johnson, PE Kimley-Horn & Associates, Inc., and John Van Winkle, PE Clemson University Experience in South Florida ABMB Engineers, Inc. Wilbur Smith Associates Martin Krebs, CPM City of Chattanooga Jaimison Sloboden Virginia DOT 2:30 Reynolds, Smith & Hill 2:30

(Second Floor Next to Portsmouth Ballroom) Portsmouth Next to Floor (Second Development of a Microscopic Travel Demand Model for Evaluating Roadway Sustainable Streets - What Are They and Complete Streets - A Growing Roadway Highway Safety Manual Update Planning and Design of Trail Systems Improvements & TMPs Using Existing How do You Build Them? Design Priority Stephen W. Read, PE Deborah Lenceski, PE Technical Tour Technical Turning Movement Counts Marshall Elizer, PE, PTOE Marshall Elizer, PE, PTOE Virginia DOT Landmark Design Group, Inc. Vijay Narapsetty Gresham, Smith and Partners Gresham, Smith and Partners DKS Associates 3:00 3:00 3:00 Norfolk Light Rail Project Rail Light Norfolk Break Break 3:30 3:30 Holley Ballroom - Madison Meeting Room (Student Staging) Session 5A Session 5B Session 5C

Communicating With The Public SDITE IC&O Committee Rail / Transit

Registration 4:00 Portsmouth V, VI, VII Portsmouth III Portsmouth I & II

Planning for Extension of the Norfolk UNC Charlotte Distracted Driving Task Light Rail Starter Line to Virginia Beach

(Second Floor Hallway) Floor (Second Force Karen Waterman Ryan Brumfield Hampton Roads Transit, and UNC Charlotte Eric Nelson, AICP ABD Exhibit Setup ABDExhibit

Student Poster Session Displays PosterSession Student Developing Effective E-mail HDR, Inc. 4:00 Communication Systems (Portsmouth Ballroom IV &V) IV Ballroom (Portsmouth (Second Floor Next to Portsmouth Ballroom) Portsmouth Next to Floor (Second Utilization of 3-D Simulation Traffic Lindsay Walker, PE, and How Effective are Light Rail Transit Traffic Bowl Preliminary Rounds Software as a Tool for Supporting Legal Scott Walker, PE Systems in Relieving Congestion on Representations in Courtrooms: A Case Kentucky Section Roads Near the Transit Corridor? - An

(Amphitheater) Study Evaluation Carmelo Gutierrez, PE, PTOE Radha Swayampakala, PE Nagaswetha Pasupuleti Krebs, LaSalle, LeMieux Consultants, Inc. North Carolina Section UNC Charlotte 4:30 ExecutiveMeeting Board Robert R. Canfield, PE Deep South Section Hillsboro Road - An Arterial the At-Grade Railroad Crossing Signal Community Sees as an Urban Local Control - Planning, Design and Street Construction Dyan C. Damron, PE, PTP Richard L. Caudle, PE Neel-Schaffer, Inc. Skipper Consulting, Inc. 5:00 5:00 5:00

6:00 6:00 Welcome Reception Officers' Reception 7:00 (Terrace) 7:00 5:30 - ABD Event 10:00 (Nauticus Maritime Museum) 7:00 - 7:00 - ABD Hospitality Rooms 9:00 Annual Banquet 10:00 (Various Rooms)

As of March 30, 2010

Appendix C

Budget Sheets

SDITE 2010 FINAL BUDGET

EXPENSES Day Est. Quant. Unit Cost Total Hotel/Meals Board Meeting Sun 30 $11.33 $339.90 Welcome Reception Sun 185 $21.59 $3,994.15 Welcome Reception Sun 185 $15.00 $2,775.00 Leadership Breakfast Mon 30 $24.28 $728.40 Breakfast Mon 185 $12.00 $2,220.00 AM Breaks Mon 185 $12.00 $2,220.00 Box Lunch Mon 175 $23.00 $4,025.00 PM Breaks Mon 175 $12.00 $2,100.00 Section Breakfasts Tues 0 $0.00 $0.00 AM Breaks Tues 175 $13.49 $2,360.75 PM Breaks Tues 175 $12.00 $2,100.00 Luncheon Tues 175 $35.00 $6,125.00 Officers Reception Tues 175 $21.59 $3,778.25 Officers Reception Tues 11 $165.00 $1,815.00 Officers Reception Tues 3 $125.00 $375.00 Annual Banquet Tues 170 $73.66 $12,522.20 LAC Breakfast Weds 30 $25.00 $750.00 AM Break Weds 40 $13.49 $539.60 Sub-total Hotel/Meals $48,768.25

Spouse Activities Spouse Gifts Sun 72 $45.44 $3,272.00 Breakfast Mon 50 $24.28 $1,214.00 Transportation Mon 1 $0.00 $0.00 Tour - AM Mon 50 $20.00 $1,000.00 Lunch Mon 50 $40.00 $2,000.00 Tour - PM Mon 50 $0.00 $0.00 Breakfast Tues 50 $24.28 $1,214.00 Transportation Tues 1 $0.00 $0.00 Tour - AM Tues 50 $20.00 $1,000.00 Lunch Tues 50 $40.00 $2,000.00 Tour - PM Tues 50 $0.00 $0.00 Breakfast Weds 0 $0.00 $0.00 Sub-total Spouse Activities $11,700.00

Other Expenses (see Descriptions tab) Audio/Visual 1 $2,000.00 $2,000.00 Entertainment 1 $1,000.00 $1,000.00 Donations Mailings 1 $100.00 $100.00 Signs, Graphics 1 $500.00 $500.00 Registration Committee 1 $6,200.00 $6,200.00 Transportation 1 $5,500.00 $5,500.00 Free Registrations 10 $250.00 $2,500.00 Promotion 1 $3,000.00 $3,000.00 Checking 1 $100.00 $100.00 Photographs 1 $500.00 $500.00 Speaker gifts 1 $600.00 $600.00 Web Master 1 $4,900.00 $4,900.00 Reimburse SDITE advance 1 $3,500.00 $3,500.00 Misc. 1 $1,600.00 $1,600.00 Sub-total Other Expenses $32,000.00

GRAND TOTAL EXPENSES $92,468.25 INCOME Day Est. Quant. Unit Cost Total

Early Registration Members All 155 $250.00 $38,750.00 ABD Members All 8 $190.00 $1,520.00 Non-Members All 8 $325.00 $2,600.00 Member/Non S-M 6 $170.00 $1,020.00 Member/Non T-W 6 $170.00 $1,020.00 Students All 12 $100.00 $1,200.00 Spouse/Guest All 45 $170.00 $7,650.00 Spouse/Guest S-M 3 $100.00 $300.00 Spouse/Guest T-W 3 $100.00 $300.00 Sub-total - Early Registration 246 $54,360.00

Late Registration Members All 30 $325.00 $9,750.00 ABD Members All 4 $260.00 $1,040.00 Non-Members All 4 $355.00 $1,420.00 Member/Non S-M 3 $220.00 $660.00 Member/Non T-W 3 $220.00 $660.00 Students All 4 $130.00 $520.00 Spouse/Guest All 10 $200.00 $2,000.00 Spouse/Guest S-M 2 $130.00 $260.00 Spouse/Guest T-W 2 $130.00 $260.00 Sub-total Late Registration 62 $16,570.00 Sub-total Registration 308 $70,930.00

Other Income Donations 1 $15,000.00 $15,000.00 SDITE advance 1 $3,500.00 $3,500.00 Traffic Bowl Student Registrations 27 $100.00 $2,700.00 Sub-total $21,200.00

GRAND TOTAL INCOME $92,130.00

Differential -$338.25

Date: December 6, 2008 Wachovia Checking 11/17/10 Budget Report 1/1/10 Through 12/31/10 Page 1 1/1/10 - 12/31/10 Category Description Actual Budget Difference

Expenses Hotel_Meals-Other -65,094.99 -48,768.25 -16,326.74 Other Expenses:Audio - Visual 0.00 -2,000.00 2,000.00 Other Expenses:Checking -141.50 -100.00 -41.50 Other Expenses:Donations M... 0.00 -100.00 100.00 Other Expenses:Entertainment 0.00 -1,000.00 1,000.00 Other Expenses:Free Registr... 0.00 -2,500.00 2,500.00 Other Expenses:Misc. -4,444.01 -1,600.00 -2,844.01 Other Expenses:Photographs 0.00 -500.00 500.00 Other Expenses:Promotion -2,112.51 -3,000.00 887.49 Other Expenses:Registration ... -1,661.25 -6,200.00 4,538.75 Other Expenses:Reimburse ... -4,939.28 -3,500.00 -1,439.28 Other Expenses:Signs and G... -138.96 -500.00 361.04 Other Expenses:Speaker Gifts -452.86 -600.00 147.14 Other Expenses:Transportation -4,900.00 -5,500.00 600.00 Other Expenses:Webmaster -6,684.15 -4,900.00 -1,784.15 Spouse Activites:Breakfast:B... 0.00 -1,214.00 1,214.00 Spouse Activites:Breakfast:B... 0.00 -1,214.00 1,214.00 Spouse Activites:Lunch:Lunc... 0.00 -2,000.00 2,000.00 Spouse Activites:Lunch:Lunc... -1,582.50 -2,000.00 417.50 Spouse Activites:Spouse Gifts -638.56 -3,272.00 2,633.44 Spouse Activites:Tour:Tour A... -75.82 -1,000.00 924.18 Spouse Activites:Tour:Tour A... 0.00 -1,000.00 1,000.00 Spouse Activites:Transportati... -500.00 0.00 -500.00 Tour-Other -262.50 0.00 -262.50

TOTAL Expenses -93,628.89 -92,468.25 -1,160.64

Income Early Registration-Other 69,238.88 73,630.00 -4,391.12 Other Income:Donations 20,500.00 15,000.00 5,500.00 Other Income:SDITE advance 3,500.00 3,500.00 0.00 Other Income-Other 390.01 0.00 390.01

TOTAL Income 93,628.89 92,130.00 1,498.89

Unassigned Uncategorized-Other 0.00 0.00 0.00

TOTAL Unassigned 0.00 0.00 0.00

OVERALL TOTAL 0.00 -338.25 338.25 Wachovia Checking 11/17/10 Register Report 1/1/10 Through 11/17/10 Page 1

Date Num Description Memo Category Clr Amount

BALANCE 12/31/09 0.00

1/1/10 Opening Balance from 2/21/08 Other Income:SDITE advance R 3,500.00 1/1/10 Donations from 3/1/08 -1/1/10 Other Income:Donations R 4,250.00 1/1/10 Wachovia Checking fees from 3/1/08 -... Other Expenses:Checking R -121.50 1/12/10 Wachovia Checking fees from 1/1/10 -... Other Expenses:Checking R -12.00 1/13/10 Deposit Paypal Verifybank Other Income R 0.14 1/13/10 Deposit Paypal Verifybank Other Income R 0.12 2/17/10 1002 Corporate Payment Systems Mail Depot "Save the Date" ... Other Expenses:Promotion R -350.00 2/17/10 1003 Kirsten Tynch pc/nametag Other Expenses:Misc. R -247.44 2/22/10 Deposit Transfer from Paypal Early Registration R 6,241.76 2/22/10 1004 Harbor Tours, Inc. Deposit for 4/13/10 Ferry Other Expenses:Transportat... R -1,000.00 2/22/10 1005 Harbor Tours, Inc. Deposit for 4/12/10 Ferry Other Expenses:Transportat... R -1,500.00 2/23/10 Deposit Early Registration R 2,980.00 2/26/10 1006 IIr Associates website Other Expenses:Webmaster R -2,925.00 3/1/10 Paypal Transfer from Paypal Early Registration R 8,759.09 3/9/10 Deposit Early Registration R 5,175.00 3/9/10 Deposit Donations received by VASI... Other Income:Donations R 8,150.00 3/9/10 Deposit Extra Shirts Other Income R 307.75 3/9/10 Deposit Early Registration R 360.00 3/10/10 Paypal Transfer from Paypal Early Registration R 15,870.57 3/18/10 1008 Pass House Events, LLC Deposit for 4/12/10 Lunch: ... Spouse Activites:Lunch:Lun... R -700.00 3/26/10 EPromos Promotional Other Expenses:Registratio... R -1,616.25 4/1/10 Deposit Other Income:Donations R 5,350.00 4/2/10 Deposit Early Registration R 6,585.00 4/5/10 1009 Angry Adams Tuesday wine tasting Spouse Activites:Lunch:Lun... R -262.50 4/6/10 1010 John Cejka Other Expenses:Signs and ... R -138.96 4/8/10 Withdrawal unitemized hotel deposit Hotel_Meals R -26,000.00 4/12/10 Deposit Early Registration R 1,485.00 4/12/10 Counter Withdrawl Petty Cash Other Expenses:Registratio... R -300.00 4/12/10 Renaissance Hotels Hotel_Meals R -1,500.00 4/12/10 Renaissance Hotels Hotel_Meals R -1,500.00 4/12/10 Renaissance Hotels Hotel_Meals R -1,500.00 4/12/10 Renaissance Hotels Hotel_Meals R -1,500.00 4/12/10 Renaissance Hotels Hotel_Meals R -1,500.00 4/12/10 Renaissance Hotels Hotel_Meals R -3,000.00 4/12/10 Renaissance Hotels Hotel_Meals R -3,500.00 4/12/10 1011 Fantasy Tours & Travel, Inc. Spouse Activites:Transporta... R -500.00 4/12/10 1012 Quarstein Foundation Other Expenses:Transportat... R -250.00 4/13/10 Deposit ABD share of Harbor Tours ... Other Expenses:Transportat... R 500.00 4/13/10 Deposit Early Registration R 1,742.66 4/13/10 1013 Harbor Tours, Inc. balance of 4/13/10 Ferry Other Expenses:Transportat... R -850.00 4/13/10 1014 Harbor Tours, Inc. balance of 4/12/10 Ferry Other Expenses:Transportat... R -1,800.00 4/13/10 1015 Tim White Reimbursement for Golf Out... Other Expenses:Misc. R -1,694.03 4/13/10 1016 Bill Seymour Early Registration R -90.00 4/15/10 Deposit Transfer from Paypal Early Registration R 16,000.00 4/19/10 Deposit Other Income:Donations R 1,750.00 4/23/10 1017 Don Lowe Early Registration R -50.00 4/23/10 1018 IIr Associates Invoice # 00002355 Other Expenses:Webmaster R -174.75 4/23/10 1019 IIr Associates Invoice # 00003153 Other Expenses:Webmaster R -409.90 4/23/10 1020 IIr Associates Invoice # 00003182 Other Expenses:Webmaster R -354.95 4/23/10 1021 Bill Cashman Special Guest Welcome gift... Other Expenses:Misc. R -300.00 4/23/10 1022 VOID R 0.00 4/23/10 1023 Embroidery Essentials "Blue Shirts" - Invoice # 678 Other Expenses:Misc. R -1,544.75 4/26/10 1024 Laura Smith Spouses gifts Spouse Activites:Spouse Gi... R -638.56 4/26/10 1025 Precision Measurements, Inc. Reimbursement for Hackwo... Other Expenses:Promotion R -796.69 4/26/10 1026 ... Jeff Minnix Other Expenses:Speaker Gi... R -452.86 Other Expenses:Misc. R -251.74 5/4/10 Deposit Walk up registrations Early Registration R 2,403.00 5/4/10 Deposit Other Income:Donations R 1,000.00 5/4/10 1027 Jack Tynch Pass House 2nd (final) Pay... Spouse Activites:Lunch:Lun... R -620.00 Wachovia Checking 11/17/10 Register Report 1/1/10 Through 11/17/10 Page 2

Date Num Description Memo Category Clr Amount

5/4/10 1028 IIr Associates Invoice # 00003209 Other Expenses:Webmaster R -179.95 5/4/10 1029 Tim Foster Drinks and snacks for spou... Spouse Activites:Tour:Tour ... R -75.82 5/7/10 Deposit Transfer from Paypal Early Registration R 897.80 5/14/10 Deposit Early Registration R 879.00 5/14/10 Deposit Other Expenses:Registratio... R 300.00 5/14/10 Wachovia Checking fees for April Other Expenses:Checking R -8.00 5/25/10 1030 Renaissance Hotels Final Payment Hotel_Meals R -25,094.99 5/25/10 1031 ... Kirsten Tynch Spouse Tour Deposit Spouse Activites:Tour R -262.50 Technical Tour Food Other Expenses:Misc. R -24.60 Resolution Frames Other Expenses:Misc. R -12.60 Food for after party & registr... Other Expenses:Misc. R -7.13 Food for after party & registr... Other Expenses:Misc. R -46.72 SDITE 2010 shirt Other Income R 30.00 resale of leftover snacks Other Income R 52.00 6/24/10 1032 Ric Lowman reimbursement misc. expen... Other Expenses:Registratio... R -45.00 6/25/10 1033 IIr Associates Invoice # 00003239 Other Expenses:Webmaster R -29.95 10/20/10 1034 ITE Educational Foundation $5 per attendee for ITE PD... Other Expenses:Misc. -315.00 11/17/10 SDITE Final withdrawal to close ac... Other Expenses:Reimburse... -4,939.28 11/17/10 1035 ... VASITE VASITE reimbursement - "s... Other Expenses:Promotion -965.82 VASITE reimbursement - w... Other Expenses:Webmaster -2,549.75 11/17/10 1036 IIr Associates Invoice # 00003369 Other Expenses:Webmaster -59.90

TOTAL 1/1/10 - 11/17/10 0.00

BALANCE 11/17/10 0.00

TOTAL INFLOWS 94,568.89 TOTAL OUTFLOWS -94,568.89

NET TOTAL 0.00 Wachovia Checking 11/17/10 Itemized Categories Report 1/1/10 Through 11/17/10 Page 1

Cat/Sub Date Num Description Memo Clr Amount

INCOME

Early Registration 2/22/10 Deposit Transfer from Paypal R 6,241.76 2/23/10 Deposit R 2,980.00 3/1/10 Paypal Transfer from Paypal R 8,759.09 3/9/10 Deposit R 5,175.00 3/9/10 Deposit R 360.00 3/10/10 Paypal Transfer from Paypal R 15,870.57 4/2/10 Deposit R 6,585.00 4/12/10 Deposit R 1,485.00 4/13/10 Deposit R 1,742.66 4/13/10 1016 Bill Seymour R -90.00 4/15/10 Deposit Transfer from Paypal R 16,000.00 4/23/10 1017 Don Lowe R -50.00 5/4/10 Deposit Walk up registrations R 2,403.00 5/7/10 Deposit Transfer from Paypal R 897.80 5/14/10 Deposit R 879.00 TOTAL Early Registration 69,238.88

Other I...

Donations 1/1/10 Donations from 3/1/08 -1/1/10 R 4,250.00 3/9/10 Deposit Donations received by VASITE R 8,150.00 4/1/10 Deposit R 5,350.00 4/19/10 Deposit R 1,750.00 5/4/10 Deposit R 1,000.00 TOTAL Donations 20,500.00

SDITE advance 1/1/10 Opening Balance from 2/21/08 R 3,500.00 TOTAL SDITE advance 3,500.00

Other Income-Other

1/13/10 Deposit Paypal Verifybank R 0.14 1/13/10 Deposit Paypal Verifybank R 0.12 3/9/10 Deposit Extra Shirts R 307.75 5/25/10 103... Kirsten Tynch SDITE 2010 shirt R 30.00 5/25/10 103... Kirsten Tynch resale of leftover snacks R 52.00 TOTAL Other Income-Other 390.01 TOTAL Other Income 24,390.01

TOTAL INCOME 93,628.89

EXPENSES

Hotel_Meals 4/8/10 Withdrawal unitemized hotel deposit R -26,000.00 4/12/10 Renaissance Hotels R -1,500.00 4/12/10 Renaissance Hotels R -1,500.00 4/12/10 Renaissance Hotels R -1,500.00 4/12/10 Renaissance Hotels R -1,500.00 4/12/10 Renaissance Hotels R -1,500.00 4/12/10 Renaissance Hotels R -3,000.00 4/12/10 Renaissance Hotels R -3,500.00 5/25/10 1030 Renaissance Hotels Final Payment R -25,094.99 TOTAL Hotel_Meals -65,094.99 Wachovia Checking 11/17/10 Itemized Categories Report 1/1/10 Through 11/17/10 Page 2

Cat/Sub Date Num Description Memo Clr Amount

Other E...

Checking 1/1/10 Wachovia Checking fees from 3/1/08 - 1/1/10 R -121.50 1/12/10 Wachovia Checking fees from 1/1/10 - 2/1/10 R -12.00 5/14/10 Wachovia Checking fees for April R -8.00 TOTAL Checking -141.50

Misc. 2/17/10 1003 Kirsten Tynch pc/nametag R -247.44 4/13/10 1015 Tim White Reimbursement for Golf Outing R -1,694.03 4/23/10 1021 Bill Cashman Special Guest Welcome gifts (delivere... R -300.00 4/23/10 1023 Embroidery Essentials "Blue Shirts" - Invoice # 678 R -1,544.75 4/26/10 102... Jeff Minnix R -251.74 5/25/10 103... Kirsten Tynch Technical Tour Food R -24.60 5/25/10 103... Kirsten Tynch Resolution Frames R -12.60 5/25/10 103... Kirsten Tynch Food for after party & registration stuff... R -7.13 5/25/10 103... Kirsten Tynch Food for after party & registration stuff... R -46.72 10/20/10 1034 ITE Educational Foundation $5 per attendee for ITE PDH credits -315.00 TOTAL Misc. -4,444.01

Promotion 2/17/10 1002 Corporate Payment Systems Mail Depot "Save the Date" cards R -350.00 4/26/10 1025 Precision Measurements, Inc. Reimbursement for Hackworth Repro... R -796.69 11/17/10 103... VASITE VASITE reimbursement - "save the da... -965.82 TOTAL Promotion -2,112.51

Registration Committee 3/26/10 EPromos Promotional R -1,616.25 4/12/10 Counter Withdrawl Petty Cash R -300.00 5/14/10 Deposit R 300.00 6/24/10 1032 Ric Lowman reimbursement misc. expenses R -45.00 TOTAL Registration Committee -1,661.25

Reimburse SDITE advance 11/17/10 SDITE Final withdrawal to close account -4,939.28 TOTAL Reimburse SDITE advance -4,939.28

Signs and Graphics 4/6/10 1010 John Cejka R -138.96 TOTAL Signs and Graphics -138.96

Speaker Gifts 4/26/10 102... Jeff Minnix R -452.86 TOTAL Speaker Gifts -452.86

Transportation 2/22/10 1004 Harbor Tours, Inc. Deposit for 4/13/10 Ferry R -1,000.00 2/22/10 1005 Harbor Tours, Inc. Deposit for 4/12/10 Ferry R -1,500.00 4/12/10 1012 Quarstein Foundation R -250.00 4/13/10 Deposit ABD share of Harbor Tours 4/13/10 F... R 500.00 4/13/10 1013 Harbor Tours, Inc. balance of 4/13/10 Ferry R -850.00 4/13/10 1014 Harbor Tours, Inc. balance of 4/12/10 Ferry R -1,800.00 TOTAL Transportation -4,900.00

Webmaster 2/26/10 1006 IIr Associates website R -2,925.00 4/23/10 1018 IIr Associates Invoice # 00002355 R -174.75 4/23/10 1019 IIr Associates Invoice # 00003153 R -409.90 4/23/10 1020 IIr Associates Invoice # 00003182 R -354.95 5/4/10 1028 IIr Associates Invoice # 00003209 R -179.95 6/25/10 1033 IIr Associates Invoice # 00003239 R -29.95 Wachovia Checking 11/17/10 Itemized Categories Report 1/1/10 Through 11/17/10 Page 3

Cat/Sub Date Num Description Memo Clr Amount

11/17/10 103... VASITE VASITE reimbursement - website mai... -2,549.75 11/17/10 1036 IIr Associates Invoice # 00003369 -59.90 TOTAL Webmaster -6,684.15 TOTAL Other Expenses -25,474.52

Spouse...

Lunch:

Lunch - Tue 3/18/10 1008 Pass House Events, LLC Deposit for 4/12/10 Lunch: Check 100... R -700.00 4/5/10 1009 Angry Adams Tuesday wine tasting R -262.50 5/4/10 1027 Jack Tynch Pass House 2nd (final) Payment R -620.00 TOTAL Lunch - Tue -1,582.50 TOTAL Lunch -1,582.50

Spouse Gifts 4/26/10 1024 Laura Smith Spouses gifts R -638.56 TOTAL Spouse Gifts -638.56

Tour:

Tour AM - Mon 5/4/10 1029 Tim Foster Drinks and snacks for spouses events... R -75.82 TOTAL Tour AM - Mon -75.82

Tour-Other

5/25/10 103... Kirsten Tynch Spouse Tour Deposit R -262.50 TOTAL Tour-Other -262.50 TOTAL Tour -338.32

Transp...

Transportation - Mon 4/12/10 1011 Fantasy Tours & Travel, Inc. R -500.00 TOTAL Transportation - Mon -500.00 TOTAL Transportation -500.00 TOTAL Spouse Activites -3,059.38

Uncategorized Expenses

4/23/10 1022 VOID R 0.00 TOTAL Uncategorized Expenses 0.00

TOTAL EXPENSES -93,628.89

TOTAL INCOME - EXPENSES 0.00

Appendix D

AV Pricing Guide

Swank Audio Visuals 425 Water Street, Portsmouth VA 23704 Phone: 757-673-3033 Fax: 757-673-3316 [email protected] www.swankav.com

AUDIO•VIDEO•LIGHTING•STAGEDESIGN•EVENTTHEMING&PRODUCTION

YOUR COMPLETE ON-SITE SOURCE FOR LIVE Overhead Projector Package ...... $195.00 EVENTS AND MEDIA PRESENTATIONS Includes: 3M overhead projector (3400 lumens), tripod to accommodate room size, projection stand and AUDIO VISUAL INFORMATION power cord/strip What’s your goal? An intimate sales presentation or a 3C Package ...... Please call for quote spectacular event of light, sound and motion? A With Swank’s 3C Package you can be assured that discreet board room conference or a full-scale rollout every aspect of your event will instill a creative energy for your company’s marketing plan? Whatever your for your attendees, build a sense of confidence for event, Swank Audio Visuals’ on-site production your presenters and supply a comfortable feeling that capability guarantees you will enjoy a worry-free all your audio visual needs have been anticipated by experience and that your event objectives will be met. an experienced team. Package includes a plasma Our primary commitment to you is to produce display or data projector and skirted screen with LED dynamic meetings and events that do more than backlight, wireless presenter with laser pointer, succeed. Please contact Swank directly at the hotel. decorative element on each side of screen, two up-lights (one on each decorative element), two flipcharts with pads and assorted markers, CD or MP3 PACKAGES player with walk-in music, sound system appropriate for LCD Projector Package ……………...... $550.00 room, audio mixer, all cables, connectors, stands and Includes: XGA projector, projection stand, carts, as well as labor for set-up, pre-test and recovery. power extension cord/strip and VGA cable (Package will accommodate events of 30 people or less) SCREENS Plasma Data Display Package ...... $400.00 Tripod screen to accommodate room, with skirt ... $67.00 Includes: 42” plasma monitor with speakers, display 10' cradle screen …..…………….………...... …. $130.00 cart with casters, VGA cable, extension cord and 12' cradle screen …………….…….……...... … $175.00 power strip. 9' x 12' Fast-Fold with dress kit …....….……...... $215.00 LCD Support Package ……...... ………... $175.00 (Client to provide LCD projector.) Includes: tripod screen to CONFERENCE AIDS accommodate room size (6', 7' or 8') with drape, projection stand, VGA cable, extension cord and power strip. Black velour drape ……………...... …... $14.00 per foot* Laser pointer ………………………….…...... ….... $25.00 Flipchart Package ……………………....… $50.00 Skirted projection cart or stand ……………...... $25.00 Includes: flipchart stand with paper pad and Easel ………………………………….……....…...... $5.00 four markers Masking tape (per roll) …………….……...... … $2.00 Laptop computer ………………..…………...... $200.00 Polycom Conference Phone ……....… $130.00 4' x 6' corkboard ………………………...... …... $60.00 Includes: Polycom Sound Station speakerphone and 4' x 6' whiteboard (with easel, pens, eraser) …...... $60.00 electrical extension cord/strip Electrical extension cord/strip .……….…...... $18.00 Theatrical lighting ……………………….…...... Inquire TV/VCR/DVD Package ……..…...... ….. $220.00 Phone line-dial “9” ...……..…………...... …... $100.00 Includes: 32" LCD monitor, VCR or DVD player, rolling Overhead projector ...... $80.00 stand and electrical extension cord/strip AUDIO EQUIPMENT FLEX FOR SUCCESS Wired hand-held microphone ………...... …....… $55.00 Throughout the planning process and on-site, we Mono or stereo cassette player/recorder ….…. $50.00 provide creativity, confidence and comfort by Four-channel audio mixer …………………..…..... $50.00 delivering “Flawless Execution” with a hospitality Six-channel audio mixer with equalizer …….. $105.00 approach. As part of our continued effort to improve Self-powered speaker ………...... ……...... $85.00 upon our service standards, we have developed a Wireless hand-held or lavaliere microphone ... $165.00 program called FLEX 7. At the conclusion of your CD player ……………………………………...... ….. $70.00 event, you will receive a survey via email from our home office. Our goal is to obtain the highest score (7) in every area of customer satisfaction. We look VIDEO EQUIPMENT forward to providing you with the best service and VHS camcorder with tripod ………………...... $195.00 audio visual equipment in the industry. Folsom Presentation Pro ………………...... … $450.00 VHS player …………………………..….…...... $75.00 DVD player ……………………………...... $75.00 15"- 37" computer monitors …..………...... Inquire Production quality video equipment ……...... Inquire Rental equipment is subject to a 21% service LABOR RATES** charge. All pricing will be subject to change. Operator Rate: Half day ……………...………...... ……… $325.00 WE TRANSFORM ORDINARY Full day (ten hours) …………………...... …. $750.00 MEETINGS INTO (Specialized technician rates will be quoted per event) EXTRAORDINARY EVENTS! * Requires setup and teardown Labor ** Five-hour minimum

425 Water Street, Portsmouth VA 23704 Phone: 757-673-3033 Fax: 757-673-3316 [email protected] www.swankav.com

237RP061308 2010 SDITE Audio Visuals March 15, 2010

LAC Provide: Projectors (5) Laptops (6) Extension Cord/Power Strips (4) Tim Foster Jeff Minnix Newport News Kirsten Tynch Tim Foster Jeff Minnix Jackie Kassel Jackie Kassel John Yorks John Hendrickson Jeff Minnix 2 Jeff Minnix 3

Audio Visual Needs:

Hotel Provide LAC Provide Event Item No. Cost Total Item No. Executive Board Meeting speaker phone (get call in #) 1$ 100 $ 100 projector 1 screen 1 $ 67 $ 67 laptop 1 projector cable 1 electrical hookup

Opening Session Monday a.m. Traffic Bowl setup (see below)

Technical Session 1 Monday a.m. podium with microphone 3 $ 55 $ 165 projector 3 long cable (podium to projector) 3 $ - laptop 3 screen 3 $ 67 $ 201 electrical hookup 3 table 3 $ 25 $ 75

Technical Session 2 Monday p.m. podium with microphone 3 na projector 3 long cable (podium to projector) 3 na laptop 3 screen 3 na electrical hookup 3 table 3 na

Traffic Bowl Preliminary Monday p.m. microphones 3 $ 55 $ 165 wireless mic 1$ 165 $ 165 overhead projector package 3$ 195 $ 585

Annual Business Meeting Tue a.m. Traffic Bowl setup (see above)

Technical Session 3 Tue a.m. podium with microphone 3 $ 55 $ 165 projector 3 long cable (podium to projector) 3 $ - laptop 3 screen 3 $ 67 $ 201 electrical hookup 3 table 3 $ 25 $ 75 Hotel Provide LAC Provide Traffic Bowl Finals Tue p.m. microphones 3 $ 55 $ 165 wireless mic 1$ 165 $ 165 overhead projector package 3$ 195 $ 585

Technical Session 4 Tue p.m. podium with microphone 3 na projector 3 long cable (podium to projector) 3 na laptop 3 screen 3 na electrical hookup 3 table 3 na

Technical Session 5 Tue p.m. podium with microphone 3 na projector 3 long cable (podium to projector) 3 na laptop 3 screen 3 na electrical hookup 3 table 3 na

Annual Banquet screen 1 $ 67 $ 67 projector 1 table 1 $ 25 $ 25 laptop 1 electrical hookup 1

Professional Development podium with microphone 4 $ 55 $ 220 projector 4 long cable (podium to projector) 4 $ - laptop 4 screen 4 $ 67 $ 268 electrical hookup 4 table 4 $ 25 $ 100

TOTAL$ 3,559

Appendix E

Golf Flyer, Registration List, Contact Information

SDITE 2010 Golf Committee Final Report

Golf Outing Registration

When: Sunday, April 11, 2010 Cost: $90 per person (includes golf, cart, hot lunch, range balls and prizes) Start Time: 8:15 AM Shotgun Start with lunch following Where: Riverfront Golf Club http://www.riverfrontgolf.com/ Format: Captain’s Choice Contact: Tim White (804) 673‐3882 (phone) (804) 673‐3980 (fax) tim.white@kimley‐horn.com Deadline: March 12, 2009

Registration Information Name: Organization: Phone Number: Email: Handicap / Average Score: Partner Preference (if any): Golfers who need a ride to the Riverfront Golf Club will meet in the Renaissance Hotel Lobby between 7:00 AM – 7:15 AM. Please return this form with a check made out to SDITE 2010 to: Tim White Kimley‐Horn and Associates 1500 Forest Avenue, Suite 115 Richmond, VA 23229

Golf registration fee is not included in the meeting registration.

Page 3 of 7

SDITE 2010 Golf Committee Final Report

Southern District ITE Golf Outing Player List Riverfront Golf Course Sunday, April 11 at 8:15 AM

Team 1 Tim White Danny Lamie Bob Bebee

Team 2 John Herzke Mike Tippin John Kiefer Phil Pullen

Team 3 Tony Tramel Bill Seymour Stuart Sparks Mark Sullivant

Team 4 Tommy Lee Bill Cashman Steve Robinson

Team 5 Carmelo Gutierrez Mark Bailey Jim Pohlman

Team 6 Jim Stewart Howard Chapman Don Hicks

Page 4 of 7

Appendix F

Example Letters, Mailing Lists and Sponsor Tracking Sheets

Portsmouth, Virginia 58th Annual Southern District ITE Meeting

Conference Chairs th Kirsten Tynch January 12 , 2010 Tim Foster John Yorks Ken Adkins

Finance ABMB Engineers, Inc. Mike Greenwood 500 Main Street Baton Rouge, LA 70801 Donations Bill Wuensch Dear Mr. Adkins, Registration Ric Lowman As a fellow consultant in the Transportation profession, and an ITE member, you Public Relations know the value that the Institute and its programs provide to our employees and to John Hendrickson our firms. Now there is an opportunity for you and ABMB Engineers, Inc. to be a

Signs/Graphics significant part of the Southern District Annual Meeting to be held at the John Cejka Renaissance Portsmouth Hotel & Waterfront Conference Center in Portsmouth, Virginia, April 11-14, 2010. The theme for the conference will be Trails, Rails, Webmaster George Rogerson and Sails…Turning the Tide on Multi-Modal Transportation"

Audio Visual We are asking for your help to sponsor this excellent program. The employees of Dan Rydzewski your firm attending these meetings will have numerous opportunities to network Facilities with colleagues. Transportation professionals from municipal and state Pete Leavitt government throughout the Southern District and elsewhere are expected to

ABD Liaison/Exhibitors attend. This is a great opportunity to both build and strengthen relationships with Andy Keel others in our industry while benefiting from an outstanding technical program.

Entertainment Kathryn Brown The Virginia Local Arrangements Committee respectfully requests your contribution to help support and sponsor this meeting. Funds collected form the Special Guests sponsorships will be used to help defray costs for our Annual Meeting including Bill Cashman the coffee breaks and receptions. We have established four levels of sponsorship Youth Activities as noted below, one of which we hope will fall within your ability to contribute. Kelli Stamm These levels are based upon the excellent sponsor participation from previous

Spouse Activities District meetings. Please note that meetings registration is not included with the Jack Tynch sponsorship and should be completed separately. Meeting registration forms will be available on the www.sidet2010.org website soon. Sponsorship levels are as Historian/Photography Steve Whitlock follows:

Technical Program Diamond Sponsor $1000 Jeff Minnix Platinum Sponsor $750 Transportation Gold Sponsor $500 Dave Benn Silver Sponsor $250

Technical Tours Robert Lewis

Traffic Bowl Charles Smith

Golf Tim White Portsmouth, Virginia 58th Annual Southern District ITE Meeting

Recognition of your support to this District meeting is to be acknowledged by an insert in the registration package and the program, and a listing on the sponsor boards that will be prominently displayed throughout the meeting. Your company and/or your logo will also be put on the meeting website under “sponsor’. Diamond and Platinum sponsors will receive extra recognition at the annual banquet.

We hope your firm will be able to assist in the support of this year’s meeting. If you choose to do so, please make your check payable to SDITE 2010 Meeting and return to:

Bill Wuensch, P.E., PTOE Donations Committee Chairman Renaissance Planning Group 455 Second Street SE, Suite 300 Charlottesville, VA 22902.

Also please email a *.jpg image of your corporate logo to [email protected].

Please submit your check and logo by March 15, 2010 or sooner.

On behalf of your professional organization and the Local Arrangements Committee, we sincerely “Thank You” for supporting your Annual Meeting. Your contribution will help make this a most rewarding and memorable meeting.

Sincerely, Virginia Section of ITE (VASITE)

Bill Wuensch, P.E., PTOE Irene Shuman Renaissance Planning Group Virginia Department of Committee Chair Transportation Donations Committee Co-chair

Mike Agee Ken Adkins Ken Aducci P.E. Mattern & Craig ABMB Engineers, Inc. HDR Engineering, Inc Roanoke VA 500 Main Street 570 Lake Wright Drive, Suite 300

Baton Rouge, LA 70801 Norfolk, VA 23502 Abdul Amer Paul Anderson Jim Beck A & R Engineering HSMM, Inc. - AECOM DRMP 2160 Kingston Court, Suite O P.O. Box 13446 7506 East Independence Blvd. Marietta, GA 30067 Roanoke, VA 24034 Charlotte, NC 28227

Randy Boice Marsha Anderson Bomar Andy Boneau Johnson, Mirmiram & Thompson Street Smarts Earth Tech - AECOM 13921 Park Center Road 3090 Premiere Parkway, Suite 200 7870 Villa Park Drive Suite 280 Duluth, GA 30097 Richmond, VA 23228 Herndon, VA 20171

Jere Burruss John Callow Jerry Carter Moreland Altobelli Associates, Inc. Patton Harris Rust & Associates Vaughn & Melton Consulting 2211 Beaver Ruin Road, Suite 1900 14532 Lee Road Engineers Norcross, GA 30071 Chantilly, VA 20151-1679 234 East Blackstock Road, Suite 7 Spartanburg, SC 29301 Robert O. Cassada P. E. Louis Chalmers Bill Cashman Brudis & Associates, Inc Jacobs Engineering URS 9854 Lori Road, Suite 201 One Concourse Parkway, Suite 600 richmond VA office Chestefield, VA 23832 Atlanta, GA 30328

Nico De Leon Rick Delong Jeffrey Dyer NXL Construction Services, Inc. McCormick Taylor, Inc Qk4 114 E. Cary Street, Suite 200 4951 Lake Brook Dr., Suite 275 3169 Holcomb Bridge Rd, Suite 455 Richmond, VA 23219 Glen Allen, VA 23060 Norcross, GA 30071

Marshall Elizer Slade Exley Brian and Lynn Eyre Gresham Smith & Partners Neel-Schaffer, Inc. Traffic Data Connection Inc. 1400 Nashville City Center PO Box 22625 1359 Hwy 29 511 Union St. Jackson, MS 39225-2625 Abbeville, GA 31001 Nashville, TN 37219 Charles Foster John Funny Alain Gallet AERO - METRIC Grice & Associates Gallet & Associates, Inc. 3009 Elm Tree Ct. Two Midtown Plaza, Suite 1290 110 12th Street North Virginia Beach, VA 23452 1349 W. Peachtree St. NE Birmingham, AL 35203 Atlanta, GA 30309 Chris Gay AICP Bryant B Goodloe P.C. Jim Gray Vanasse Hangen Brustlin, Inc. Bryant B. Goodloe, P.C. GCA, Inc. 8300 Boone Boulevard 8809 Adams Drive, East 1800 Peachtree St., NW, Suite 825 Vienna, VA 22182-2681 Suffolk, VA 23433 Atlanta, GA 30309

Carmelo Gutierrez Dianne L. Guy David Hall Krebs, LaSalle, LeMieux Precision Measurements, Inc. Hall Engineering 3013 27th St. 851 Seahawk Circle, Suite 103 P.O. Box 1860 (29604) Metairie, LA 70002 Virginia Beach, VA 23452 Greenville, SC 29604

Sponsor Tracking Form

Firm Donation in hand logo in hand logo sent to website and Cjeka notes Wilbur Smith 1000 y y y already given to treasurer KHA 1000 y y y already given to treasurer PB 1000 y y y already given to treasurer Clark Nexsen 1000 y y y already given to treasurer Woolpert 1000 y y y sent 900 due to a $100 credit Southern Traffic 500 y y y Data Collection Group 250 y y y already given to treasurer HW Lochner 250 y y y MAB 500 y temp y new logo sent to John C. Sain 250 y y y RPM 750 y y y Herman Hill & Associates 500 y y y Krebbs LaSalle LaMeiux 250 y y y PBSJ 750 y y y Stantec 1000 y y y Precision Measurements 250 y y y Volkert 500 y y y Peggy Malone 250 y y y vhb 500 y y y sprague 250 y y y URS? 1000 n y y bill say's its going to happen Baker 1000 y y y Gresham 1000 y y y Neil Shaeffer 1000 y y y HDR 500 y y y hntb 500 Y y y WRA 500 y y y mcTaylor 500 y y y AECOM 1000 y y y grice 500 y yy econolite 250 y yydeposited by Ric Lowman into VASITE account RKK? 500 y yy Valerie 100 y y y jmt 750

total to date 20850

initially collected and deposited 4250 first round of deposits 8250 2nd round of deposits 5350 total deposited 17850 $100 short due to Credit that Woolpert had.

Appendix G

Registration Form

MEETING REGISTRATION

Attendee Name Special Needs/Requests Name Tag First SDITE Meeting

Agency/Firm

Address Dietary Needs City ST ZIP (Vegetarian, Food Allergy, etc.) Email

Phone Fax

Spouse/Guest ABD Setup Needs/Requests Guest #2

Guest #3

Please select any of the following which apply: Moderator Presenter ABD Member

International ITE Past President SDITE Past President SDITE Officer Section Officer Student

International ITE Officer Traffic Bowl Participant

REGISTRATION: Please enter the number of attendees for each meeting item. PLANNING: To assist in meeting planning, please enter the number of attendees anticipated for each event. FULL REGISTRATION Early Late SUBTOTAL SUNDAY Registration Registration (thru 3/1/10) (after 3/1/10) Welcome Reception ITE Member $250.00 $325.00 MONDAY ITE Non-Member $325.00 $355.00 Officers' Breakfast (By Invitation Only)

ABD Member $190.00 $260.00 Technical Tour 1- VDOT Smart Traffic Center (Separate Fee)

Spouse/Guest $170.00 $200.00 Opening/Technical Sessions & Breaks

ITE Student $100.00 $130.00 ABD Lunch

ITE Student (Traffic Bowl) $0.00 $0.00 Spouse/Guest Program (All Day)

PARTIAL REGISTRATION Technical Tour 2- Norfolk Light Rail (Separate Fee)

ITE/ABD/Non-Mem (Sun/Mon) $170.00 $220.00 ABD Event

ITE/ABD/Non-Mem (Tue/Wed) $170.00 $220.00 TUESDAY Spouse/Guest (Sun/Mon) $100.00 $130.00 Section Breakfast (On Your Own $)

Spouse/Guest (Tue/Wed) $100.00 $130.00 Business Meeting

ADDITIONAL ACTIVITIES * Technical Tour 3- VMASC Tour (Separate Fee)

Golf Tournament ** $90.00 Technical Sessions & Breaks

Technical Tour 1 $25.00 Lunch/Traffic Bowl

Technical Tour 2 $25.00 Spouse/Guest Program (All Day)

Technical Tour 3 $25.00 Officers' Reception (Open to all registered attendees)

* Additional Activities are not included in Registration Fee. Annual Banquet ** Payment for Golf Tournament Registration Fee can also be made TOTAL separately by check with Golf Registration Form. WEDNESDAY Please make check payable to Mail form and check to: SDITE 2010 Annual Meeting. Ric Lowman, P.E. LAC Breakfast (LAC Members Only) REGISTRATION DOES NOT Please reference the registered City of Virginia Beach, Public Works Eng. INCLUDE HOTEL RESERVATIONS person(s) with the check. 2405 Courthouse Dr., Room 345 Virginia Beach, VA 23456 Professional Development

MEMORANDUM

TO: Jim Westmoreland SDITE President FROM: Craig Hanchey SDITE Past‐Past President DATE: December 5, 2010 SUBJECT: SDITE Awards Committee Report

The 2009 Awards Committee solicited nominations for the slate of SDITE Awards in late 2009 and made selections in early 2010. The 2009 committee consisted of the following members:

 Colin Kinton – Committee Chair  Craig Hanchey – Vice‐Chair  Stan Polanis  Slade Exley  Kenny Voorhies  John Van Winkle

The following is a list of the 2009 award recipients:

Outstanding Section Awards (Groups 1 and 2) – Alabama and North Carolina Herman J. Hoose Distinguished Service Award ‐ Stan F. Polanis The Marble J. Hensley Outstanding Individual Activity Award ‐ James D. Foster John F. Exnicios Government Employee Outstanding Service Award ‐ Steve C. Strength Excellence in Transportation Engineering Education Award ‐ Daniel S. Turner Joseph M. Thomas Young Member Award ‐ Dyan C. Damron

The process for 2010 has been started. A request for nominations along with instructions was made to all Section Presidents and Section Representatives last month. Nominations are due by January 21, 2011. Presentation of 2010 awards will be made at the Annual Banquet in Lafayette.

Craig Hanchey

All – It’s time for the Southern District to solicit nominations for our individual awards. As Past, Past President of SDITE, I am chair of this year’s Awards Committee. Attached is a blank nominations form for the individual awards. Also attached is a pdf file with descriptions of each award along with a list of past winners.

Looking over the previous award winners you can see a virtual who’s who of traffic engineering in the South. Given the great work that all of the Sections are doing, I know there are many deserving candidates for this year’s awards. Please consider each of the awards and make nominations of those deserving.

Listed below are a couple of general instructions:

1. You may nominate someone from your own Section or from another Section. You may nominate more than one candidate for an award if you want to.

2. Nominees must be a Member of ITE for the Hoose, Hensley, Thomas and Exnicios awards. Nominees for the Transportation Engineering Education Award must be a Member of a Section if they are not members of ITE.

3. The Thomas Young Member Award nominee must be under 35 years of age by the end of 2010.

4. The pdf has more detailed descriptions and criteria for each award.

5. Please return all nominations to me no later than January 21st.

Thanks for your help. Please let me know if you have any questions or need anything.

Craig M. Hanchey, P.E. SDITE Administrator Neel‐Schaffer, Inc. 210 25th Avenue North, Suite 800 Nashville, TN 37203

(615) 383‐8420 (615) 383‐9984

EXHIBIT A-26 – Southern District Individual Awards

Southern District Institute of Transportation Engineers

HERMAN J. HOOSE DISTINGUISHED SERVICE AWARD

This award is presented at each Southern District Annual Meeting to an individual who, over a period of years, has contributed outstandingly to the advancement of traffic engineering and the Southern District of the Institute of Transportation Engineers (ITE). The selection of the recipient is based on such traits as integrity, morality and leadership, individual accomplishments such as traffic engineering innovations, technical research and paper writing and organizational service such as meeting participation and Committee work.

The Southern District's Herman J. Hoose Distinguished Service Award is named after an individual who, by his personal integrity, leadership, and Sample, leads his fellow professionals to greater service. Herman J. Hoose was born and educated in Indiana. He pursued graduate studies at Purdue University, the Bureau of Highway Traffic at Yale University, and at the University of Tennessee. He is a registered Professional Engineer.

Herman served as an Assistant Traffic Engineer in Ft. Wayne, Indiana, a Traffic Engineer and Highway Planner for the Toledo-Lucas County Planning Commission in Ohio, and as Traffic and Highway Planner for the U.S. Corps of Engineers. In 1948, he went to Charlotte, North Carolina, as its first Traffic Engineer, serving initially as the Director of Traffic Engineering and later as the Transportation Planning Coordinator. His appointment as Traffic Engineer of Charlotte established one of the first such positions in the South.

Having joined ITE in 1942, Herman was currently a Fellow/Life Member. He served on numerous Committees and was the author of numerous articles and participated on the programs of many professional and civic organizations. Herman was a founding member of the Southern Section (now District) and served in all offices of the Section. He was also a charter member of the North Carolina Division (now Section).

For his outstanding contributions and sincere devotion to the profession of traffic engineering and for his special concern for the advancement of young professionals, the Theodore M. Matson Memorial Award was conferred upon Herman J. Hoose by International ITE in 1986.

A-40

Southern District Institute of Transportation Engineers

HERMAN J. HOOSE DISTINGUISHED SERVICE AWARD RECIPIENTS

1972 John D. Edwards, Jr. 1991 Robert L. Vecellio 1973 Jay W. Quinn 1992 Edward E. Watt 1974 William S. Derrick 1993 James W. Yarbrough 1975 James O. Litchfield 1994 Joe K. Donaldson 1976 John F. Exnocios 1995 Victor A. McSwain 1977 Karl A. Bevins 1996 W. Hibbett Neel, Jr. 1978 Harold M. Raynor, Jr. 1997 Richard Atkins 1979 Joseph M. Thomas, Jr. 1998 George A. "Lonnie" Yates

1980 C. Edwin Vick, Jr. 1999 Gaye G. Sprague

1981 Willis R. Deaton 2000 Thomas E. Flynn

1982 Earl C. Williams, Jr. 2001 Darrell B. Skipper

1983 Peter S. Parsonson 2002 Brent McKinney

1984 Robert J. Dodge 2003 Marble J. Hensley

1985 Charles E. Alexander 2004 Eugene D. Arnold, Jr.

1986 James M. Dawkins 2005 Phillip L. Wylie, Sr.

1987 Jack C. Marcellis 2006 William B. Finger

1988 Howard R. Chapman 2007 Marsha Anderson Bomar 1989 R.V. Moss 2008 Dr. Robert E. Stammer, Jr. 1990 Bruce Leonard 2009 Stanley F. Polanis

A-41

Southern District Institute of Transportation Engineers

MARBLE J. HENSLEY INDIVIDUAL ACTIVITY AWARD

This award is presented at each Southern District Annual Meeting to an individual who, over the previous year, has contributed outstandingly to the advancement of traffic engineering and the Southern District of the Institute of Transportation Engineers (ITE). The selection of the recipient is based on such traits as integrity, morality and leadership, individual accomplishments such as traffic engineering innovations, technical research and paper writing and organizational service such as meeting participation and Committee work.

The Southern District's Marble J. Hensley Individual Activity Award is named after an individual who had untiringly and unselfishly given of his time and talents to the furtherance of his profession and his professional organization. Marble J. Hensley was born in Smyrna, Georgia, and grew up on a small farm there, the oldest of five children. His father had a small engineering and surveying company, and Marble worked on the surveying crew and on the farm as a boy. He worked for Bell Aircraft and served in the Navy. After graduating in 1949 with a B.S. in Civil Engineering, he worked a short time for the Georgia Highway Department, for the City of Atlanta, and later for the City of Chattanooga. Marble entered private practice as a consulting engineer in 1960.

As Chair of the Board of Hensley-Schmidt, Marble was responsible for the organizing and coordinating the firm's internal operation as well as the company's projects throughout the southeast. In 1992, Hensley-Schmidt merged with Piedmont Olsen, and Marble served as a Director of Piedmont Olsen Hensley.

Mr. Hensley was registered as a Professional Engineer in 13 states and was registered as a Land Surveyor in two states. He was involved in many professional, civic, and community associations. He was one of the founding members of the Southern Section (now District) of ITE. Marble served as President of the Southern Section and as a Director and President of International ITE. In 1995, Marble was presented the Institute's highest honor when he was named as Honorary Member of ITE.

A-42

Southern District Institute of Transportation Engineers

MARBLE J. HENSLEY INDIVIDUAL ACTIVITY AWARD RECIPIENTS

1973 Roy D.Williams 1992 Thomas E. Flynn 1974 Peter S. Parsonson 1993 Gaye G. Sprague 1975 Joseph M. Thomas, Jr. 1994 Darrell B. Skipper 1976 Herman A. Hill 1995 Marsha Anderson 1977 Jack C. Marcellis 1996 Robert P. Murphy 1978 C. Edwin Vick, Jr. 1997 Phillip L. Wylie, Sr. 1979 W. Hibbett Neel, Jr. 1998 Douglas B. Robert

1980 James W. Yarborough 1999 Eugene D. Arnold, Jr.

1981 James M. Dawkins 2000 Robert R. Canfield

1982 Howard R. Chapman 2001 John Van Winkle

1983 R. V. Moss 2002 Jeremy R. Goode

1984 John D. Edwards, Jr. 2003 Craig M. Hanchey

1985 John F. Exnicios 2004 Karen L. Mohammadi

1986 Georga A. "Lonnie" Yates 2005 Calvin W. Leggett

1987 Victor A. McSwain 2006 Slade F. Exley

1988 Richard Atkins 2007 Kenneth O. Voorhies 1989 Brent McKinney 2008 W. Hollis Loveday 1990 Daniel S. Turner 2009 James D. Foster 1991 Donald H. Gaines

A-43

Southern District Institute of Transportation Engineers

JOSEPH M. THOMAS YOUNG MEMBER AWARD

This award is presented at each Southern District Annual Meeting to an individual who, over the person's young professional career, has contributed to the advancement of transportation engineering and the Southern District of the Institute of Transportation Engineers (ITE). The recipient shall be under the age of 35 years. The selection of the recipient is based on such traits as integrity, morality and leadership, and individual accomplishments such as traffic engineering innovations, technical research and paper writing. ITE organizational work to be considered, including participation and Committee work, can be at the District level or may only be at the Section level.

The Southern District Joseph M. Thomas Young Member Award is named after an individual who, by his personal integrity, leadership, and Sample leads young professional to greater service to the profession and to ITE. Joseph M. Thomas was born in Georgia and earned his degree at Georgia Tech. Joe has served 27 years with the City of Atlanta in several positions including Director of the Bureau of Traffic Engineering. He then spent seven years with Peek Traffic Systems as Vice President for IVHS and Manager of Traffic Engineering. He is currently IVHS Systems Manager for Post, Buckley, Schuh, and Jernigan. During the 1980's, Joe pioneered the development of a new distributed traffic control system which came to be known as the "closed loop system" and which is now used throughout the United States.

Joe is a registered engineer and is the author of over 100 technical papers, articles, texts in the traffic and transportation engineering fields. Throughout his career, Joe has been active in Committees and leadership positions in ITE and is a Fellow Member of ITE. He is a past president of the Southern Section (now District) and the Georgia Division (now Section) and is a past chair of the District Five Board. He also served as an International Director of ITE.

Probably the best evidence of Joe's dedication to younger members of the profession is in his teaching activities. He has served as a part-time instructor in traffic engineering courses at Georgia Tech. In addition, he has participated as an instructor in similar courses at Auburn University and served as co-principal instructor in the ITE Traffic Engineering Academy.

A-44

Southern District Institute of Transportation Engineers

JOSEPH M. THOMAS YOUNG MEMBER AWARD

1993 Hernan E. Pena, Jr. 2002 Richard B. Fangmann

1994 Craig M. Hanchey 2003 Jo Anne Tingle

1995 James A. Meads 2004 Jeffrey L. Hammond

1996 Robert R. Walker 2005 Kirsten B. Tynch

1997 Terry M. Snow 2006 William Brian Fulton

1998 John L. Hibbard 2007 Alison Catarella Michel

1999 Karen L. Mohammadi 2008 Michael R. Ridgeway

2000 Bayne E. Smith 2009 Dyan C. Damron

2001 Gregory D. Judy

A-45

Southern District Institute of Transportation Engineers

JOHN F. EXNICIOS OUTSTANDING PUBLIC SERVICE AWARD

The John F. Exnicios Outstanding Public Service Award is presented to a member of the Southern District who, over a period of at least 10 years as an employee in government public service in the transportation field, has contributed outstanding service to the community, to the advancement of traffic and transportation engineering in the public sector arena, and the Southern District ITE.

John Exnicios was born in New Orleans, Louisiana. In 1952, he graduated from of the Yale Traffic Bureau. (The original training ground for Traffic Engineers.) He has garnered the highest awards that ITE has to offer, including Honorary Membership and the Theodore M. Matson Award. He has received the Herman J. Hoose Distinguished Service Award and the Marble J. Hensley Outstanding Individual Activity Award from the Southern District. He is a member of the National Committee on Uniform Traffic Control Devices. He is a founder and past president of the Southern Section and has authored many papers and presentations on a variety of traffic engineering topics. He has contributed significantly to his community through his vast experience in traffic and transportation engineering.

John Exnicios was the City Traffic Engineer for New Orleans for 33 years. He was responsible for all traffic engineering projects such as the Superdome access, and the initial computerization of the signal system for Orleans Parish. Immediately following his retirement, Mr. Exnicios served as Director of Transportation for the Louisiana World Exposition supervising all transportation planning for the expected 11 million visitors to the Exposition. He was a volunteer to the Archdiocese of New Orleans to help coordinate Pope John Paul II’s visit in 1987.

Since 1984, he has served as Principal Traffic Engineer for Urban Systems, Inc. and Krebs, LaSalle, LeMieux Consultants, Inc., in consulting practice specializing in many urban related projects in Louisiana and Mississippi. These include incident management planning, the port of New Orleans/rail/roadway interface, computerized signal systems, and integration of a major aquarium adjacent to the Mississippi River and historic Vieux Carre’.

Public Servants often ask, “Just what does it take to succeed?” John Exnicios showed that public service demands a person who is always ready to help with any project, large or small, that will benefit the community. It also takes the ability to give to a professional organization (ITE) that supports and nurtures the profession. As you can see, John Exnicios’ life is indeed “seamless”, which is exactly what a role model for other members, young and old, is supposed to be. He continues through his unceasing dedication to make the community, the profession, and ITE something for all of us to be proud of.

A-46

Southern District Institute of Transportation Engineers

JOHN F. EXNICIOS OUTSTANDING PUBLIC SERVICE AWARD RECIPIENTS

2006 W. Martin Bretherton, Jr. 2009 Steven C. Strength

2007 John Van Winkle 2008 Lynn E. Allsbrook

A-47

Southern District Institute of Transportation Engineers

EXCELLENCE IN TRANSPORTATION ENGINEERING EDUCATION AWARD

This award is presented at each Southern District Annual Meeting to an individual who, over that person's teaching career, contributed outstandingly to the education of future leaders in the transportation engineering field and to their local Section or the Southern District of the Institute of Transportation Engineers (ITE). The recipient shall have spent a significant portion of his or her career as an educator at a college or university. The selection of the recipient is based on such personal traits as integrity, morality, and leadership; individual accomplishments such as education, mentoring, technical research, and publications; and organizational service such as Student Chapter leadership, Section and District meeting participation and Committee or Officer work.

Because the South has been blessed with a number of outstanding educators at many of its Universities and therefore would be difficult to single out just one educator above all others, the award is not named after an individual. Therefore, the award is named the "Excellence in Transportation Engineering Education Award".

A-48

Southern District Institute of Transportation Engineers

EXCELLENCE IN TRANSPORTATION ENGINEERING EDUCATION AWARD RECIPIENTS

2008 Dr. Paul D. Cribbins 2009 Dr. Daniel S. Turner

A-49

Southern District ITE Education & Student Chapter Committee Annual Report – Year-End 2010

Submitted by Dyan Damron, chair Phone: 615-310-6634 Email: [email protected]

Committee Members Alison Catarella-Michel John J. Funny Brian Fulton

Student Chapters As of the end of 2010, the Southern District of ITE has 26 student chapters listed with 21 currently active. This year we added a new student chapter at the University of Alabama and have received an interest in a new student chapter at Tennessee State University.

Student Chapter & Paper Competitions As of November 2010, all schools have been sent their checks for submission of a 2009 chapter report. Also, all student winners of the 2009 student paper competition have been sent their checks. However, there are still several checks that have yet to clear. An email notice was sent out to those schools in October 2010. Becky White has a list of those schools with outstanding checks from the 2009 (and even 2008) student competitions.

In November 2010, I sent an email notification to all student chapter officers, advisors, and liaisons notifying them of the student chapter competition and student paper competition. They were informed of the basic contest information and of the March 1, 2011 deadline. Additional emails and reminders will need to be sent out in early 2011 about specific rules, details of the contests, and to whom the reports and papers should be sent.

International ITE In August 2010, International ITE held it inaugural Traffic Bowl Competition during its Annual Meeting in Vancouver. Three SDITE students from Georgia Tech attended the meeting in Vancouver and represented District 5 in the Traffic Bowl competition. One of the students commented on their experience, “While we didn't win, it was still very competitive, and a lot of fun with each match decided on the final question. We are extremely grateful and appreciative to SDITE for funding the trip to Vancouver and allowing us to participate in the inaugural international traffic bowl. We all had a great time, and enjoyed the experience immensely.”

The Chevron Unfortunately we have not been able to publish a fall 2010 edition of the Chevron. Two schools were asked to write an article to be featured. However, this committee was unable to receive those articles. We understand that many of our students are very active and likely did not have time to get to the article. However, SDITE should still pursue publishing a biannual student newsletter which has continued to be successful. It is a good way to communicate with the students. A different student chapter has been featured in each of the newsletters. Response from the students has been very positive and they all are very appreciative and pleased to have the chance to be featured. Hopefully every effort will be made to have a spring 2011 Chevron published and posted on the SDITE website.

Conclusion The Education & Student Chapter Committee has seen remarkable dedication and activity from out students, advisors, and liaisons in the past several years. The student chapters are progressing and are seeing success across the district. We had an unseating of the usual student chapter winner in 2010, with Georgia Tech winning the competition – Clemson had won eight of the past nine years.

It has been outstanding to see how active our students are becoming and it is very encouraging for the future of the Southern District. As a result, it is with sadness, but great optimism, that I announce that I will be stepping down as chair of the Education & Student Chapter Committee. It is very hard for me to make this decision as I feel such a devotion and bond with our students, advisors, and liaisons. I am confident that the increased activity and dedication will continue with my replacement. I trust that I will leave this committee in very capable hands. I will serve through 2010; however, a new chair will be announced soon. I will be available to assist the new chair as we start 2011. I am extremely appreciative of the District’s help, support, and promotion of our students during my time as chair.

MEMORANDUM

TO: Jim Westmoreland SDITE President

FROM: Tim White SDITE Vice President

DATE: November 22, 2010

SUBJECT: District Membership Report

Listed below is a summary of the SDITE membership by each Section. As of October 28, 2010 there were 1,515 voting members within the District and 2,184 total members when Students, Institute Affiliates and Esteemed Colleagues are added. These totals represent a 2.0% increase in voting (30) membership and a 7.6% increase total section (154) membership since March 2010.

2010 Total Membership as of October 28, 2010

Total Total Non- Honorary Institute Esteemed Total Section Members Fellows Voting Students Voting Members Affiliates Colleagues Membership Members Members

Alabama 99 21 0 120 107 3 4 114 234

Deep South 150 19 1 170 103 0 12 115 285

Georgia 262 38 2 302 69 7 3 79 381

Kentucky 59 16 0 75 24 1 9 34 109

North Carolina 250 55 0 305 55 4 1 60 365

South Carolina 58 19 0 77 86 0 8 94 171

Tennessee 214 37 0 251 90 3 7 100 351

Virginia 167 48 0 215 60 5 8 73 288 Total District 5 1259 253 3 1515 594 23 52 669 2184

SDITE 2012 NOMINTATION COMMITTEE REPORT 2010 YEAR END BOARD MEETING

The Nominations Committee consisted of the District Immediate Past President as well as the Immediate Past Presidents of each of the sections as follows:

Doug Peterson (Alabama) Tom Swanson (Deep South) Scott Mohler (Georgia) Scott Walker (Kentucky) Stephanie Privette (North Carolina) Jae Mattox (South Carolina) Kevin Cole (Tennessee) Tim Foster (Virginia) Karen Mohammadi (SDITE Past President)

The SDITE is composed of 8 sections, 5 large and 3 small sections. Several years ago it was determined that small sections were having a difficult time being represented on the board and that itd woul be better to run small section candidates against each other and likewise for large section candidates to run against other large section candidates. In addition, the committee feels that it is advantageous to have the sitting officers represent two large sections and one small section. Since the Presidential candidate is from a small section, it was determined that a 2012 Secretary‐Treasurer candidate would be chosen from a large section.

Looking at the sections that the Presidents from 2001 to 2013 are from (see attached), it was determined that both the Deep South and the Virginia sections have only had one president each from their sections during the past 13 years. After soliciting names from all their respective section officers, the committee evaluated a list of highly qualified individuals and recommends the following candidates for 2012:

President: Becky White (Alabama)

Vice President: Martin Bretheton (Georgia)

Secretary/Treasurer: Tom Swanson (Deep South) Kirsten Black Tynch (Virginia)

The committee also had the privilege of recommending candidates for the International Director position. The committee felt that the candidates section was less important that their ability and willingness to serve in this very important position. Current and past SDITE International Directors (list attached) were asked for their opinions on both candidates for the position as well as qualifications for the position. A summary of those findings is included to aid future nominations committees. Our candidates for International Director for 2011‐2014 are:

International Director: Dan Turner (Alabama) Bob Mabry (Deep South) Rick Day (Georgia)

I am very appreciative of the efforts of the committee members in this process.

Respectively Submitted,

Karen L. Mohammadi SDITE Past President SDITE Presidents List

2001 Jim Meads (Alabama) 2002 John Van Winkle (Tennessee) 2003 Stan Polanis (North Carolina) 2004 Rick Day (Georgia) 2005 Bob Murphy (Tennessee) 2006 Steve Strength (Deep South) 2007 Colin Kinton (South Carolina) 2008 Craig Hanchey (Tennessee) 2009 Karen Mohammadi (Kentucky) 2010 Jim Westmoreland (North Carolina) 2011 Tim White (Virginia) 2012 Becky White (Alabama) 2013 Martin Bretherton (Georgia)

SDITE Presidents Tally By Section From Above List

Large Section Deep South ‐ 1 Georgia ‐ 2 North Carolina ‐ 2 Tennessee ‐ 3 Virginia ‐ 1

Small Section Alabama ‐ 2 Kentucky ‐ 1 South Carolina ‐ 1

Ideally each large section would have a President twice every 13 years and each small section would have a President once every 13 years. SDITE International Directors

2009‐2011 Bob Stammer 2006‐2008 Kenny Voorhies 2003‐2005 Brent McKinney 2000‐2002 Richard Atkins 1997‐1999 Gaye Sprague 1994‐1996 Hibbett Neel 1991‐1993 James Yarbrough 1989‐1990 Joseph Thomas

SDITE International Director Qualifications

The Director will need to be able to make three trips perr yea to attend the Board meetings. They are (1) Spring Technical Meeting, (2) Annual Meeting, and (3) Fall meeting at ITE Headquarters in DC. Each meeting will require a minimum of two days away from the office. Secondly, the Director should know the needs and desires of the District in order to represent them well. Therefore, the Director should be someone who has held the Section and District Offices as having experience in ITE governance is very beneficial. The Director should be someone who has been involved in the Section and District recently.

Most importantly the person must be interested in the job. It is time‐consuming and very intense during the 2‐3 day Board meetings. The person must have company/agency support, its expensive and you will need to attend the conferences which are during business hours.

The person must be willing to travel and be away from home three weekends a year, significant travel is required.

Lower priority but a consideration is spreading the job around the sections.

MEMORANDUM

To: Craig Hanchey, District Administrator Southern District ITE

From: Jeff Hammond SDITE Publications Committee Chair

Date: November 22, 2009

Subject: End-of-Year 2010 Publications Committee Report

Since the annual meeting, one newsletter (the second of the year) has been published and placed on sdite.org. Our third newsletter will be published early next year and will include information from the end-of-year board meeting.

Discussion continues about the need to produce the SDITE Yearbook in its current form.

William H. Temple Scholarship Challenge Southern District ITE Student Traffic Bowl c/o Richard L. Caudle, Chairman 3644 Vann Road, Suite 100 Birmingham, Alabama 35235 (205) 655-8855 fax (205) 655-8825

November 3, 2010

To: Jim Westmoreland, President, SDITE

From: Richard L. Caudle, SDITE Traffic Bowl Chairman

Attention: Craig Hanchey, District Administrator

Subject: Traffic Bowl Report for End‐of‐Year Board Meeting

On behalf of the Traffic Bowl Committee, I am pleased to present this report and the enclosed recommendations concerning the Southern District ITE Traffic Bowl for 2011. Although I have spent several years helping out James Foster, the prospect of being the point person for coordinating traffic bowl activities is still daunting. However, with the help of other experienced individuals as well as new ITE members who have stepped up to help, we are confident that the success of past Traffic Bowls will continue into the future.

Members of the Traffic Bowl Committee

After being selected by President Westmoreland to chair the Traffic Bowl Committee, three other SDITE members have volunteered to assist me with the duties related to the traffic bowl: Rod Turochy (AL), Valerie Holmes (SC) and Dyan Damron (TN). Their help is invaluable and appreciated.

Status of the 2011 SDITE Traffic Bowl

An initial call to Section Representatives and Presidents to begin forming traffic bowl teams was issued on Wednesday, October 27, 2010. To date, responses have been received from the Tennessee, Kentucky, Deep South and Alabama Sections regarding their Section’s plans for selecting Traffic Bowl teams.

The committee has been working diligently to prepare new questions for the 2011 Traffic Bowl. Thus far, we have authored approximately 375 new questions.

Initial contact has been made with the 2011 SDITE Annual Meeting LAC and a list has been provided to them for the facility requirements for running the traffic bowl. This list was also provided to the Annual Meeting Strategic Planning Subcommittee for possible inclusion in the Annual Meeting document they are preparing. SDITE Traffic Bowl Committee 2010 End‐of‐Year Report November 3, 2010

Travel Allowance for SDITE Traffic Bowl

The Traffic Bowl Committee requests that the Board of SDITE continue to provide reimbursement subsidies to the Sections for Traffic Bowl team travel, according to the following schedule:

• Student teams traveling less than 400 miles one‐way to the Annual Meeting are allocated up to $500. • Student teams traveling 400 to 700 miles one‐way are allocated up to $750. • Student teams traveling more than 700 one‐way miles are allocated up to $1000.

This is the same schedule used for 2010. Reimbursements are made upon written request from the Section with sufficient documentation to verify expenditures. The travel expenses that are eligible for reimbursement include gas/car rental (recommended for one vehicle per team), hotel (encouraged to room together), and food while traveling. Food during the time of the meeting is typically not covered since their meals are provided during the meeting. Also, each team member should register for the meeting but the cost of registration is free for three Traffic Bowl team members. An alternate (4th member) is sometimes identified, but registration costs and travel is generally not covered for the alternate since that person is only identified if one of the three primary members cannot attend.

Winning Team Awards

The Traffic Bowl Committee requests that the Board of SDITE continue to provide second and third‐place awards, according to the following schedule:

• The 1st Place Winning School receives $3,000 from the ABD • The 2nd Place Winning School receives $1,500 from SDITE • The 3rd Place Winning School receives $750 from SDITE

Travel Allowance for International Traffic Bowl

The International ITE Annual Meeting is in St. Louis. Missouri on August 13‐16, 2011. The amount of assistance which will be provided by International ITE has not (to my knowledge) been made public yet. Last year, International ITE provided a $2,000 travel allowance and SDITE provided an additional $1,500 travel allowance. The Traffic Bowl Committee requests that the Board of SDITE consider budgeting a $1,500 travel allowance for the winning team to travel to St. Louis, with the amount to be finalized during the Executive Board Meeting at the Annual Meeting in Lafayette.

Page 2

SDITE Strategic Planning Committee ______

November 22, 2010

To: Jim Westmoreland, SDITE President

FROM: Bill Seymour, SDITE Strategic Planning Committee Chair

SUBJECT: SDITE Strategic Planning Report for 2010 Year End Board Meeting

I would like to thank our goal area team leaders (Richard Atkins, John Van Winkle, Martin Bretherton, Jeff Moore and Cindy Pionke) and all team members for their work in 2010, and for the past three years. I will be rotating off the committee at the end of 2010, as will Team Leaders John and Martin. I am sure I speak for all three of us when I say it has been an honor and a pleasure to have served in this capacity. On behalf of our Goal Area Team Leaders, I am pleased to share the accomplishments of the SDITE Strategic Planning Committee during 2010.

Major Accomplishments

 Web site update was virtually completed, but delays in getting information from some internal ITE sources have kept the site from being changed over.  A Leadership Oversight Team (LOT) helped to finalize, present and improve Leadership Development Training modules.  Leadership Development Training was conducted in the Alabama, North Carolina and Georgia Sections in 2010.  An ITE International / SDITE Task Force was formed for the Leadership Development Program in an effort to expand the training to all ITE membership.  Section technical knowledge information was updated on the website.  Extensive progress was made on the update of the Annual Meetings Manual; a draft of work to date will be available at the Year End Board Meeting in Lafayette.

Leadership Development

 Completed the pilot ALSITE Leadership Program in September 2010. ALSITE is currently in discussion with the Alabama DOT to facilitate and support training for a small group of young and promising ALDOT managers. Additionally, there was a great article in the ALSITE newsletter regarding the impact of this program on participants.  Georgia Section ITE completed their second Leadership Program in October 2010.  North Carolina Section ITE has completed 13 of the 14 modules in the pilot NCSITE Leadership Program.  International ITE has appointed a 15 member Leadership Development Task Force to investigate the feasibility of establishing a partnership between SDITE and International ITE for providing leadership development support to all ITE members. SDITE President Jim Westmoreland will chair this Task Force. Additionally, seven (7) SDITE members have been appointed to this Task Force.  Two additional $2,000 matching grants will be requested as part of the 2011 budget. Should there be additional Sections requesting funds, an additional request will be made at the SDITE Board Meeting prior to the 2011 Annual Meeting. In the past, matching grants have been awarded based on receipt of a quality application and on a first come, first served basis.

Information Communication and Outreach

 Preparing for the Annual Meeting. IC&O was responsible for the Section E-mail Communication Systems session at last year’s Annual Meeting.  Regarding the website update, this has been a difficult task, partly because of difficulty in getting needed information from within SDITE. Mike Reese plans on finishing the website update and changeover by the Year End Board Meeting.  A proposal will be made at the Year-End Board Meeting to have a scavenger hunt on the new website to generate interest in the new website and in seeing and using it and becoming familiar with it. As an incentive, a drawing for a prize will be proposed for those who participate in the scavenger hunt.  Electronic balloting worked well this election using Neel-Schaffer arrangements.  John will rotate off the Strategic Planning Committee at the end of this year. Also, members from Alabama, Georgia, Deep South, Tennessee and Virginia will also rotate off, with Kentucky, North Carolina and South Carolina continuing on the team.  John offered and plans to serve as Tennessee’s Team Member, but not as Team Leader. Next year, John suggested the IC&O Team could focus more on outreach to members and the general public.

Technical Knowledge

 Continued to share reports on technical activities in each State Section.  Working/coordinating with Technical Chair for 2011 Annual Meeting in Lafayette, Louisiana. Professional Session will be on Leadership Training again. Considering a one-day training session on the HSM on Sunday. Will encourage technical sessions that were successful at the Section level to be submitted for the 2011 Annual Meeting.  Steve Strength has volunteered to chair the safety sub-committee for the Technical Knowledge committee. Steve has developed the following program: -support strategic goals of SDITE -input into technical program -should establish safety council -ITE Safety Council has 67 members from SDITE -Martin is only SDITE member on Executive Safety Council  All committee members were assigned the task of upgrading their states technical resource data for the SDITE website. The information is over 2 years old for most states and 3 for the first submitters. The updates should be sent to Martin by December 1, 2010.  Martin will work with the Communication Committee to get our products “published”.  Martin asked all committee members to write articles for the District newsletter on technical issues on their state. Martin will submit an article about each states technical information listed above.  Martin will work with Jeff Minnix (2010 Portsmouth meeting) and Richard Caudle (2009 Birmingham meeting)to get the technical information from the Annual Meetings published on the District website. The Virginia meeting info should be on the web. It was submitted months ago.  Martin would like the LA Technical committee to request applications for the Best Technical Project in 2011 and the Best paper award to be presented at the Annual Meeting in Lafayette. No award has been made in about 5 years.  Martin’s term as Chair will be end on December 31, 2010 and a new chair may be appointed by the 2011 SDITE President and the 2011 Strategic Plan Chair.  Continue to work with IC&O Committee to get technical information published on web and in newsletters.

Workforce Development

 The Workforce Development Team has lacked action this year.  Plans are to collect and re-energize the team starting with the Year-End Board Meeting in Lexington.  Looking to 2011, a few items we would like to act upon include the update of the "classroom presentation" resources on the district website.  Also, to continue the "new attendees" activity for the 2011 District Meeting in Lafayette.  And to plan an outreach activity in conjunction with the 2012 District Meeting in Lexington.

Annual Meetings

 SPAM had 7 conference calls in 2010. Plus we attended the debriefing in Portsmouth on Wednesday morning, and Cindy met separately with the ABD in Portsmouth for feedback.  Chapter I: Introduction text is 95% complete – just need to make sure no further changes needed because of subsequent chapters.  Chapter II: Selecting the Site for an Annual Meeting text is 95% complete, lacks spreadsheet for room sizes from previous meetings (which may end up in Appendix) – just need to make sure no further changes needed because of subsequent chapters.  Chapter III: Hotel Contract text is 95% complete – just need to make sure no further changes needed because of subsequent chapters.  Chapter IV: Year-End Board Meeting text is 95% complete - just need to make sure no further changes needed because of subsequent chapters.  Chapter V: Annual Meeting “Pitch” text is 95% complete - just need to make sure no further changes needed because of subsequent chapters.  Chapter VI: Planning the Annual Meeting text is 15% complete – there are 26 sections beginning with the ABD through Youth Activities. We have 8 sections that we have not begun to draft yet. The other 18 sections have been discussed once and have not been edited to reflect changes.  Chapter VII: During the Annual Meeting text is 0% complete.  Chapter VIII: After the Annual Meeting text is 0% complete.  Appendices: Need to create attendance sheet by food event and meeting total for previous meetings; need to create room sizes for previous meetings; insert copies of contracts from previous meetings.  Spreadsheets have been created for each of the above chapters that will be included at the front of the chapter. These are 85% complete. They need to be checked for any other changes and against the text for consistency. Plus they need to be “gussied up”.  SPAM Committee is making good progress, but it is time consuming. Various text sections will be put in a binder for Lexington Year-End Board Meeting.

Other District Reports

SDITE Student Chapter Webinars

for the

Southern District Board Meeting December 5-6, 2010

Overview: At the December 2009 Southern District ITE (SDITE) Annual Board Meeting in Lafayette, LA, 2010 President Jim Westmoreland shared his vision for SDITE through an initiative called “SDITE Connections 2010.” As part of this vision, he indicated an interest in further engaging transportation engineering students in ITE. This included the development of webcasts that could be shared live with ITE Student Chapters throughout the SDITE. In addition, these webcasts should be recorded for future viewing through the SDITE website.

Implementation: Two webcasts were conducted as described below:

Presentation 1: What’s in IT for mE?”

Description: The intent of this webinar was to inform students in ITE Student Chapters about offerings from the Institute of Transportation Engineers (ITE). This included perspective from International ITE, the Southern District of ITE (SDITE) and the Section level of ITE. Participants learned about benefits as a student (as well as a future professional), meetings, scholarships, competitions, networking opportunities, and available reference materials. Participants also were given suggestions on how to get involved in the organization at the various levels.

Presenters:

 International: Shana Gipson (International ITE employee)  SDITE: Dyan Damron (Education and Student Chapter Committee)  Section / Student Chapter: Will Letchworth (North Carolina Section)

Webinar Date: Tuesday, October 26, 2010; @ 12:00 PM ET / 11:00 AM CT

Attendee Participation: It is estimate approximately 10 student chapters participated.

Recorded Webinar: The webinar was recorded and placed upon the SDITE site: http://www.sdite.org/sdite.asp?Page=stu_media

Presentation 2: “Choices and options for your future – public, private, academic”

Description: The intent of this webcast was to inform students in ITE Student Chapters about the various opportunities they may choose in the transportation engineering industry with an emphasis on public sector, private sector, and academic careers. Presenters from each of the three areas provided an overview of their career path, a summary of their responsibilities, pros / cons of each of their respective areas, and how ITE plays a role in each.

Presenters:

 Public Sector: Jim Westmoreland (SDITE President)  Private Sector: Craig Hanchey (SDITE Administrator)  Academic: Dr. Bob Stammer (SDITE International Representative)

Webinar Date: Tuesday, November 20, 2010; @ 12:00 PM ET / 11:00 AM CT

Attendee Participation: TBA

Recorded Webinar: The webinar was recorded and placed upon the SDITE site: Location TBA

SOUTHERN DISTRICT ITE STUDENT SCHOLARSHIP PRACTICES

Section Number and Value of Scholarships? Charles E. Alexander Memorial Transportation Engineering Scholarship appox. $6,800 and Billy Jones Memorial Traffic Alabama Engineering Scholarship award approx. $2,500. The values may be changed over time Deep South Varies. Recenttly awarded 6 scholarships, one for $1000, and 5 for $500 each, totaling $3,500. Georgia Varied in recent years from 3 at $2,000 each to 5 at $1,500 each. Kentucky $1500 worth of scholarships to the winners of KYSITE Traffic Bowl. The number of scholarships can vary from 3 to 6. Tier 1 (undergraduate end of 1st year): 3 x $1,000; Tier 2 (undergraduate end of 2nd and 3rd year): 2 x $3,000 ; Tier 3 (end of 4th North Carolina year): 1 x$2,000 Three scholarships (Stafford/Clark scholarship, Gilbert H. Rowe scholarship and SCITE Scholarship). Ranges from $500 to $1,000 South Carolina per year each. Tennessee Four scholarships $2,000 each 3 Scholarships per year max. Only one student from each of the 3 student chapters in Virginia may win. The value of each Virginia scholarship is $1,500; so, up to $4,500 may be awarded in any given year.

Section Are both undergraduate and graduate students eligible? Alabama Undergraduate only Deep South Both, although have discussed allowing undergraduates only. Georgia Both Kentucky Both North Carolina Tier 1 and Tier 2 are for undergrads; Tier 3 is for grads South Carolina Undergraduate only Tennessee Three open to both graduates and undergraduates. Fourth specifically targeted at undergraduates only. Virginia Both

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Section Application process used Alabama Written applications. Application, written expression of interest in career of transportation, recommendations, although discussed going to student Deep South papers Georgia Application Kentucky Participate in traffic bowl Application required for all 3 tiers; Verification of participation in student chapter required from student chapter advisor or North Carolina liaison for Tier 2 and 3; Faculty recommendations accepted but not required South Carolina application, essay, transcript and recommendation. Tennessee Application and brief essay/statement of “Transportation Engineering Career Commitment”. Virginia Application and verification by Faculty Advisor. Recommendations and transcripts optional.

Section How are selections made? Applicants should demonstrate a strong commitment to the discipline of Transportation Engineering in their coursework and Alabama outside activities, and must be academically classified as a Junior or Senior. Financial need is one of the key items which will be considered Deep South Committee reviw of applications Academics (grades), civic and ITE activity, leadership roles in those activities, etc. Want to award to those who will significantly Georgia contribute to the profession, to the profession in Georgia, to ITE, and to the Georgia Section. Kentucky Results of KYSITE Traffic Bowl North Carolina Based on individual merits as determined by the scholarship committee based on the applications received Grades, activities, recommendations, primarily interest shown in transportation ‐ classes taken, summer jobs, class projects South Carolina emphasizing transportation. Academic performance, demonstration of leadership ability, evaluation of the “Transportation Engineering Career Commitment Tennessee Statement, and need. Appraisal of the applicant’s justification for the award, educational plans, potential for development within the transportation Virginia profession, leadership capacity, and demonstrated civic responsibility

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Section How are funds raised?

Alabama Annual Meeting Auction, $10 surcharge on ALSITE Meeting registration fees, newsletter sponsorships and donations.

Deep South Scholarship Auction and $5 per member from dues and $5 per member from meeting registration Two major fundraising events: the Past President's luncheon and the Dr. John Moskaluk Scholarship Auction. Many of the Past Georgia Presidents write a $100 check to our fund at the luncheon where they provide advice and guidance to the new Section president. Kentucky Golf outing and a silent auction North Carolina Money raised through donations, mid‐year and annual golf tournaments, and annual silent auction South Carolina Golf Tournament Tennessee Scholarship Auction, $5 per member from dues, website/newsletter advertisement spots, golf tournament and donations. Virginia Golf Tournament

Section Scholarship Fund balance (Summer 2010 Approx.) Alabama $140,000 ($7,000 in operating funds and $133,000 endowment) Deep South $18,000 Georgia $63,000 Kentucky Raise funds each year to award scholarships that year. North Carolina $107,000 (Money market account $57,000, CD $50,000) South Carolina $50,500 (Stafford/Clark account $26,500 and the Rowe account $24,000). Tennessee $53,000 Virginia $30,000

Section Where are funds kept? Alabama Separate coporation set up by ALSITE Deep South ITE Georgia ITE Kentucky General account North Carolina ITE South Carolina ITE (two accounts) Tennessee ITE Virginia ITE

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Section Comments Alabama Have awarded 39 scholarships (first in 1986). Deep South tries to give at least one scholarship to a student in each of our Universities with ITE student chapters and some Deep South years have had trouble getting applications from the students. Also provides funding to the Exploring Engineering Academy, a week‐long residential program for high school students at Georgia Tech. The Scholarship Committee typically provides $1,600 each year, which is offered by the Academy administrators Georgia as half‐scholarships to four students. In addition, the Georgia Section ITE is one of about 20 engineering firms and other entities that contribute annually to the Transportation Engineers of the Future Scholarship, a scholarship at Georgia Tech to encourage students to make a career at Georgia DOT. Georgia Section ITE typically donates $2,000 to $3,000 per year to the program

Before the Traffic Bowl, we have student paper competitions. However, we only received a couple of submissions each year. When the Traffic Bowl became popular, the Section thought it would be a good mechanism to award the money. However, the Section Board is currently reconsidering our scholarship process. We feel that we have to drag students to the competition Kentucky sometimes for free money and sometimes the enthusiasm during the competition isn't there. We rarely see the students that compete transition into the Section as active members which leads us to wonder if the effort is worth it. We'd rather find students that really want the money. We modified our program to “tiers” trying to get students interested in the profession and in ITE earlier in their academic career. We assigned our already named scholarships to fit within these tiers. Where previously we targeted more graduate North Carolina students we now target more undergrads and in the case of Tier 1, we target students who are likely not even student chapter members yet. With Tier 1, 1 scholarship winner is identified from each of our 3 eligible schools. Tier 2 and 3 can go to student chapter members at any of the of the 3 schools South Carolina Tried auctions to raise money in the past, but for our group the golf tournament works best. For the most part our auction has been a consistent success. We also have one scholarship funded via a golf tournament which Tennessee is a new effort. A recent change that we made official in 2008 was extending the deadline for application to early September and award at the fall meeting in October. In previous years, the deadline was in early summer and the award was made at the annual meeting in July. The change allowed more time to publicize the scholarship and for students to respond during the beginning of fall Virginia semester. Another change is that in the past the application was somewhat more demanding. Applicants were required to provide official transcripts, a financial statement outlining the applicant’s budget, and two sponsorship forms. These requirements were later relaxed.

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Web Site Committee 2010 Year End Report Submitted November 19, 2010

During 2010, the SDITE Web Site Committee (WSC) has operated as a subcommittee of the SDITE Information Communications and Outreach (IC&O) Strategic Planning Committee. The original website consultant contract through IIr Associates, Inc., includes all website updates through March 1, 2010, to both current SDITE websites (sdite.org and ncsu.edu/sdite). The WSC has worked with the website consultant to complete the original contract with the assistance of District Administrator Craig Hanchey (TN) and IC&O Chair John Van Winkle (TN). The WSC has also coordinated multiple data updates to the new website since March 1, and has performed multiple format, functionality and quality control checks.

The current plan is for the new website to be fully functional by the December 5 Board Meeting at the current draft web address:

http://iirassocsite.com/

During the month of December, the current sdite.org site is proposed to be replaced with the new site at the permanent SDITE web address:

http://sdite.org

During 2011, the website is proposed to enter a maintenance phase whereas standard protocol will be for all website update requests to be submitted to the District Administrator (Craig Hanchey in 2011) who will direct all updates to the Webmaster (Mike Reese in 2011) for direct coordination with the consultant (IIr Associates, Inc.).

Respectfully submitted,

Mike Reese (NC), Chair/Webmaster Doug Robert (LA) Radha Swayampakala (NC) France Campbell (GA)

MEMORANDUM

TO: Jim Westmoreland SDITE President FROM: Craig Hanchey SDITE Administrator DATE: December 5, 2010 SUBJECT: SDITE Tax Exempt Exploration

Background: The Southern District is currently classified as a non‐profit by the IRS and has been for some time. However, the Southern District is not “tax exempt”. Obtaining tax exempt status would likely require engaging a lawyer to complete and file the necessary paperwork.

As requested, I have contacted International ITE regarding their advice and/or assistance with obtaining tax exempt status. Pete Frentz told me that ITE is currently considering converting the Institute’s tax exemption to a group exemption in which all non‐exempt Districts and Section can join. He indicated that it will be a lot cheaper, cause a lot less paperwork and provide the same benefit as an individual exemption. They have held off because of the costs involved. He hopes they can get Board approval and move forward on this in the early part of 2011.

I will report again on the progress at the Executive Board Meeting in Lafayette next Spring.

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