Surveyor’s Safety HANDBOOK Purpose

This is an overview of Dewberry’s Health and Safety Program best practices and key information needed to be successful and reduce risk when performing field surveying work. This is to be used to reinforce the training that you’ve had or will have associated with your job assignment.

Want this handbook on your phone? Scan with your smartphone to download the PDF or go to www.dewberry.com/libraries/brochures/ surveyorsafetyhandbook.pdf.

For more information, contact your supervisor and/or Dewberry’s Director of Safety.

Dewberry’s Director of Safety Jeff Ambrose, CSP, CHST, CET 703.849.0342 • 301.751.1418 cell [email protected]

©2016 Dewberry®. All rights reserved. Table of Contents

INTRODUCTION...... 2 CONSTRUCTION Roles and Responsibilities...... 2 SITE SAFETY...... 21 Pre-job Planning...... 3 Trenching and Excavation...... 21 Slope Requirements...... 22 REPORTING AND Confined Space...... 23 COMMUNICATION...... 4 Manhole/Vault Incident Reporting...... 4 Cover Removal...... 24 OSHA Inspection...... 5 Chemical Hazard Media Event...... 6 Communication...... 25 Interaction with GHS Classification...... 26 the General Public...... 7 TRANSPORTATION PERSONAL SAFETY...... 8 SITE SAFETY...... 27 Appropriate Field Attire...... 8 Driver Safety...... 27 Personal Protective Safe Vehicle Operation...... 28 Equipment (PPE)...... 9 Highway Right-of-Way...... 29 and Equipment...... 11 Railroad Right-of-Way...... 30 Back Injury Prevention and Proper Lifting Techniques...... 12 HIGH RISK FIELD SAFETY...... 13 PROJECT SAFETY...... 31 Electrical Substation...... 31 Fall Hazards...... 13 Telecom/Rooftop...... 32 Fall Protection...... 14 Remote/Rough Underground Utilities...... 15 Terrain Projects...... 33 Poisonous Vegetation...... 16 All-Terrain Utility Vehicles...... 34 Insects...... 17 Ticks and Mosquitoes...... 18 Wildlife...... 20 INTRODUCTION Roles and Responsibilities

Employees Responsible for following company policies in order to avoid and mitigate unsafe work conditions and prevent injuries. • Employees are responsible for determining if there are site-specific safety guidelines and requirements. If so, these need to be reviewed and followed. • No employee is required to perform work that he or she believes is unsafe. • If you see an unsafe condition or practice, speak up!

Supervisors Manage employees for full compliance with safety policies and procedures.

Management Supports survey management and field operations and allocates resources needed for the safety and health of employees. Monitors employees for adherence to safety policies and procedures.

Contact Dewberry’s Director of Safety with any questions.

SURVEYOR’S SAFETY HANDBOOK INTRODUCTION 2 Pre-job Planning

Employees should know the location of the following:

“Grab and First aid kits Go” packet

Nearest Chemical Safety hospital/EMS Data Sheets (SDS)

Emergency Communication action plan plan

• If you have any personal health conditions that could result in an emergency, notify your supervisor.

• Establish an alternative communication plan for remote job locations if cell phone service is limited or unavailable.

• Determine if there are site-specific safety guidelines and requirements, and if so, review and follow them.

• Inform your supervisor about your job location and duration.

SURVEYOR’S SAFETY HANDBOOK INTRODUCTION 3 REPORTING AND COMMUNICATION Incident Reporting

An incident is a work-related injury or illness. In the event of an incident—regardless of severity— follow these procedures:

Perform first aid as necessary.

Notify your supervisor and Dewberry’s Director of Safety immediately.

Maintain and refer to the “Grab and Go” packet in your vehicle for incident report forms and detailed procedures.

A Dewberry employee must escort an injured/ill employee(s) to a medical center.

Supervisor completes incident report.

SURVEYOR’S SAFETY HANDBOOK REPORTING AND COMMUNICATION 4 OSHA Inspection

An OSHA inspector may enter a job site for any of the following reasons: • A fatality or incident requiring hospitalization. • Random selection by OSHA. • Follow-up inspection. • Formal written complaint submitted to OSHA.

During an OSHA Inspection OSHA compliance officers are legally authorized to talk to employees on the job site. • Ask to see proper identification of the OSHA compliance officer, and record name and information. • You are not forbidden to talk to the OSHA compliance officer on the project, but you are also under no obligation to do so. If asked, answer questions directly and truthfully. Don’t hesitate to say “I do not know” if you do not know.

Immediately notify your supervisor and Dewberry’s Director of Safety.

You must escort and take pictures of everything the OSHA Compliance Officer photographs that relates to Dewberry’s work at the site.

SURVEYOR’S SAFETY HANDBOOK REPORTING AND COMMUNICATION 5 Media Event

If you are approached by a reporter or someone from the media, follow these guidelines: • Request identification and record this information. • Do not answer questions. • Do not say “no comment.” • Politely say to the reporter, “I will pass your information on to our director of communications” or “Please contact our director of communications.”

Defer to Dewberry Appointed Spokesperson: Molly Wagner Director of Communications 703.849.0307 [email protected]

SURVEYOR’S SAFETY HANDBOOK REPORTING AND COMMUNICATION 6 Interaction with the General Public

It is everyone’s responsibility to anticipate and prevent potential conflicts or violence with the public. Follow these guidelines to manage and avoid encounters:

Inform local authorities and/or property owners prior to entering privately or publically owned property.

Beware of and obey “no trespassing” signs and other warnings.

Immediately and respectfully remove yourself and others from confrontational, threatening, or dangerous situations.

Document in writing the situation/event.

Notify your supervisor and Dewberry’s Director of Safety immediately and await further instruction.

SURVEYOR’S SAFETY HANDBOOK REPORTING AND COMMUNICATION 7 PERSONAL SAFETY Appropriate Field Attire

When performing field work, make sure you are wearing the appropriate field attire: • Shirt with sleeves and long pants. • Safety . • Hard hats when required by site conditions or site safety requirements. • Gloves as necessary. • Dress appropriately for various types of weather (excessive heat and cold) and field conditions. • clothing is required when performing work near compressor stations and other federally required locations relative to the oil and gas industry, electric power generation, transmission, and distribution. • Other personal protective equipment (PPE) may be required by site-specific safety requirements to complete certain tasks. Consult your supervisor, site safety manager, and/or Dewberry’s Director of Safety for more information. • Reference and follow the site-specific safety program for PPE requirements.

The following two pages contain examples of appropriate field attire and personal protective equipment (PPE).

SURVEYOR’S SAFETY HANDBOOK PERSONAL SAFETY 8 Personal Protective Equipment (PPE)

Eye Protection Must be worn when projectile hazards exist and at all times on construction project sites.

Hearing Protection Required in areas where noise exposure is more than 90dBA or as a general guideline, when you must shout to communicate to someone close to you.

Class II Safety Vest Required on construction site and when working around .

Long Pants Required when performing field work.

Safety Boots Required when performing field work.

SURVEYOR’S SAFETY HANDBOOK PERSONAL SAFETY 9 Personal Protective Equipment (PPE)

Hard Hats When required by site conditions, such as being exposed to overhead work or other falling objects, or site safety requirements.

Respiratory Protection Required when using chemicals or working around certain airborne particles that could cause adverse health effects.

Shirt with Sleeves Required when performing field work.

Class III Safety Vest May be required in DOT right-of-way depending on local requirements.

Hand Protection Work gloves must be worn at all times when handling sharp tools or performing tasks that may injure hands.

Training Required

SURVEYOR’S SAFETY HANDBOOK PERSONAL SAFETY 10 Tools and Equipment

Follow the manufacturer’s instructions. Do not bypass safety mechanisms. • Do not use any defective or unserviceable items; remove items immediately from inventory. • Dull tools can be just as unsafe as using them improperly. Keep tools sharp to avoid injury.

Sharp Tools • Always wear gloves. • usage permitted on a very limited basis. Special training required. • Use of and other sharp tools are permitted on a very limited basis. Substitute with safer tools when possible, for example: Use Use with brush Extreme Caution

Shears and hand are also suitable substitutes. • Always cut away from the body. Wear additional PPE as necessary, such as eye protection, and ensure that non-essential personnel are clear of the work area.

Training Required

SURVEYOR’S SAFETY HANDBOOK PERSONAL SAFETY 11 Back Injury Prevention and Proper Lifting Techniques

Back injuries can have serious, long-lasting effects on your health and ability to work. Individual Lift • Use your legs to lift; keep your back straight and keep the object close to your body.

Team Lift • When lifting objects heavier than 50lbs, ask for assistance and use a team lift.

SURVEYOR’S SAFETY HANDBOOK PERSONAL SAFETY 12 FIELD SAFETY Fall Hazards

The following are examples of fall hazards. Take appropriate precautions and follow site-specific safety requirements (i.e., construction site safety program and requirements). • Unprotected sides or edges of a walking or working surface. • Walking/working surfaces that do not have the strength and structural integrity to support employee. • Falls from elevation or ground level to lower levels. • Falls through floor or roof openings (skylights, etc.). • Falls through the floor or roof surface (floor/roof collapses). • Falls on the same level (point of contact was the same level supporting individual).

SURVEYOR’S SAFETY HANDBOOK FIELD SAFETY 13 Fall Protection Training Required

Fall protection is required when working at heights of six feet or higher. Guardrails, safety nets, and personal fall arrest systems (must be inspected prior to each use) are examples of appropriate fall protection. Calculate fall distances as part of your job pre-planning: Before Fall After Fall

2' Maximum Free Fall Distance

3.5' Deceleration Distance

6' Height of Employee

Must consider fall distances when pre-planning work. Distances 3' Safety Factor shown are for example only.

SURVEYOR’S SAFETY HANDBOOK FIELD SAFETY 14 Underground Utilities

Stakes/iron property corners must not be driven in areas where underground utilities may exist. If you’re unsure of the location of underground utilities, contact the local utility and the utility location service (if available).

State Local “811” Program Contact Number FL Sunshine 811 1.800.432.4770

MD Miss Utility 1.800.257.7777

MS Dig Safe 1.800.322.4895

NY Dig Safely NY 1.800.962.7962

NJ One Call 1.800.272.1000

NC NC 811 1.800.632.4949

PA One Call 1.800.242.1776

SC SC 811 1.800.922.0983

VA Miss Utility 1.800.552.7001

WV Miss Utility 1.800.245.4848

NOTE: when in doubt dial #811, visit www.call811.com/state-specific.aspx or scan with your smartphone.

SURVEYOR’S SAFETY HANDBOOK FIELD SAFETY 15 Poisonous Vegetation

Includes poison ivy, oak, or sumac. • Learn how to identify and avoid the plants:

poison ivy poison sumac poison oak

• Skin irritation may result from touching poisonous vegetation or handling clothing or tools that have come into contact with poisonous vegetation.

Advise your supervisor if you are allergic to poisonous plants and what special attention and medication you require.

If you come into contact with any of the plants, treat with first aid.

SURVEYOR’S SAFETY HANDBOOK FIELD SAFETY 16 Insects

Advise your supervisor of any need for medication(s) or personal health conditions that could result in an emergency.

Prevention: • Wear long-sleeved shirts and long pants. • Avoid dense vegetation when possible. • Avoid insect nests and disrupting their natural habitat.

If Exposure Occurs:

Treat with first aid, if necessary.

Notify your supervisor if further treatment is required.

SURVEYOR’S SAFETY HANDBOOK FIELD SAFETY 17 Ticks and Mosquitoes

Ticks and mosquitoes may carry vector-borne diseases, such as Lyme disease and West Nile Virus, and may require medical treatment.

Prevention: • Wear light colored and long-sleeved shirts and long pants. • Treat clothing with Permethrin prior to going out to a job site. • Perform tick checks during work and thoroughly check immediately after completing work.

Treatment:

Clean wound and perform first aid.

Report to your supervisor if a “bulls eye” is found anywhere on the body.

• Reasons to seek additional medical treatment include: • Fever/chills. • Aches and pains: symptoms include headache, fatigue, and muscle aches. • Rash.

SURVEYOR’S SAFETY HANDBOOK FIELD SAFETY 18 Removal Procedures: If tick is found, remove promptly, following these instructions:

Use tweezers to grasp the tick as close to the skin’s surface as possible.

Pull upward without squeezing the tick as this could release toxins into your body.

After removing the tick, thoroughly clean the bite area and your hands.

SURVEYOR’S SAFETY HANDBOOK FIELD SAFETY 19 Wildlife

You may encounter various types of wildlife and animals when on a job site:

Make wildlife/animal planning part of your job pre-planning, such as carrying animal deterrents.

If you see wildlife/animals in the work area, notify your supervisor and wait for the wildlife to clear.

Perform first aid to treat any injuries, and seek emergency treatment, as needed.

SURVEYOR’S SAFETY HANDBOOK FIELD SAFETY 20 CONSTRUCTION SITE SAFETY Trenching and Excavation

Trenching/Excavation is any man-made cavity or depression in the earth’s surface, including its sides, walls, or faces formed by earth removal and producing unsupported earth conditions. A protective system is engineered to prevent soil cave-in and must be in place and approved by the competent person on site prior to entering a trench or excavation.

Never enter without consulting site contractor’s safety representative or competent person.

Trench box Shoring Sloping or benching Soil classification determines which protective system is required. Consult site contractor’s competent person. • Never enter an excavation with vertical walls, this is an unsafe condition. • Safe Access (i.e., secured ) is required when excavation is greater than four feet deep. Must not be more than 25 feet of horizontal travel distance away. • Never work near suspended loads. Training Required

SURVEYOR’S SAFETY HANDBOOK CONSTRUCTION SITE SAFETY 21 Slope Requirements

Examples provided for general reference include:

Type A Soil: stable rock or clay Simple Slope Short Term (24 hours or less) Simple Slope 12' Max 1 20' Max ½ 1

¾

Type B Soil: granular cohesive

Simple Slope 20' Max 1 1

Type C Soil: sandy, non-cohesive

Simple Slope 1 20' Max (no benching) 1 ½

Training Required

SURVEYOR’S SAFETY HANDBOOK CONSTRUCTION SITE SAFETY 22 Confined Space

Confined spaces present a variety of hazards. They can be oxygen deficient, contain flammable or toxic gases, and other physical hazards. Examples of a confined space:

Tanks Vaults

Spaces noted by Manholes signage as “confined,” “hazardous”

• Never enter any space judged to be a confined space. Entering a confined space requires specific authorization, special training, and equipment.

If entry is required and authorized by Dewberry’s Director of Safety, please follow the guidelines below:

Always test air with calibrated 4-gas meter prior to entry. • Verify 4-gas meter is working via bump test before and after sampling the space. • Acceptable oxygen range = 19.5 to 23.5.

• Where significant hazards are present such as live electric, water, explosive atmosphere, etc., stop work and notify your supervisor and Dewberry’s Director of Safety.

Training Required

SURVEYOR’S SAFETY HANDBOOK CONSTRUCTION SITE SAFETY 23 Manhole/Vault Cover Removal

• Clear gravel and debris from immediate area to prevent slips and trips. • Wear gloves for a better grip and to protect against abrasive edges. • Use coordinated team lift or authorized tools to remove and place heavy covers: • J-hooks. • Handles. • Pry bar levers.

• Keep fingers and toes clear of pinch points. • Do not enter or break the plane with any tools or equipment that could come into contact with live electric parts.

SURVEYOR’S SAFETY HANDBOOK CONSTRUCTION SITE SAFETY 24 Chemical Hazard Communication

Chemical hazards can be found in certain paints, greases, and other products.

Must review Safety Data Sheet (SDS) and understand hazards prior to use. Use chemicals in accordance with manufacturer’s recommendation.

Training Required

SURVEYOR’S SAFETY HANDBOOK CONSTRUCTION SITE SAFETY 25 GHS Classification

If you’re on a job site and other contractors are using chemicals in close proximity, contact the site safety manager for required precautions and protection.

Oxidizers Explosives Corrosives

Gasses Under Flammables Environmental Pressure Toxicity

Acute Toxicity Carcinogen Irritant (Severe)

Training Required

SURVEYOR’S SAFETY HANDBOOK CONSTRUCTION SITE SAFETY 26 TRANSPORTATION SITE SAFETY Driver Safety

Driving is one of the most dangerous things we do on and off the job. Speed, distractions, fatigue, road conditions, and vehicle conditions can lead to dangerous driving.

Only authorized persons may operate or ride in Dewberry company vehicles.

Driver and passengers must always wear seat belts.

You may not use a mobile phone for calling or texting while driving, unless using a hands-free device. Avoid use if possible.

Properly maintain emergency and safety equipment in the vehicle.

Training Required

SURVEYOR’S SAFETY HANDBOOK TRANSPORTATION SITE SAFETY 27 Safe Vehicle Operation

Vehicle safety must start prior to turning on the ignition. Perform the following prior to operating the vehicle: • The authorized driver should perform a safety walk-around of the vehicle to make sure there are no obstructions, personnel, or unsafe conditions present. Conditions can quickly change when on a construction site. • Secure tools and equipment before placing vehicle in motion. • Backing the vehicle is highly discouraged unless a spotter is present.

The visual safety walk-around of the vehicle should include inspection of the following:

Tires Headlights

Wipers Mirrors

Horn Oil levels

Brake lights Safety equipment

Training Required

SURVEYOR’S SAFETY HANDBOOK TRANSPORTATION SITE SAFETY 28 Highway Right-of-Way

Refer to the Manual for Uniform Traffic Control Devices (MUTCD) prior to going on site. • Each state and jurisdiction may have specific requirements for traffic control, signage, etc. Obtain these requirements; review and follow them. Special training may be required. • Minimize the use of backing maneuvers. • Minimize interactions between on-foot workers, equipment, and trucks. • Wear Class II vest/clothing. Some DOTs may require Class III vests. Check local authority requirements. • Work within protection boundaries and keep a constant state of awareness. • Review the MUTCD/DOT pocket guide for proper traffic control diagrams.

Want the MUTCD on your phone? Scan with your smartphone to access a PDF or visit www.mutcd.fhwa.dot.gov/kno_2009r1r2.htm.

Training Required

SURVEYOR’S SAFETY HANDBOOK TRANSPORTATION SITE SAFETY 29 Railroad Right-of-Way

Occupational hazards exist for workers on or near railroad tracks and the environment can change rapidly. • Often railroad companies require railroad personnel to accompany workers when within railroad right-of-way. • Daily pre-job meeting must take place to discuss safety precautions and any required on-track protections. • Class II vest must be worn when within 25 feet of the track. Class III vest may be required by client or local authority. • Designate a watchman/lookout responsible for designating place of safety, watching for approaching trains, and warning workers to move to place of safety. He or she may have no other responsibilities.

Training Required

SURVEYOR’S SAFETY HANDBOOK TRANSPORTATION SITE SAFETY 30 HIGH RISK PROJECT SAFETY Electrical Substation General Safety Precautions • Dewberry employees must always be escorted and perform under the supervision of a qualified power company employee. • Be familiar with and follow the power company’s safety program and requirements. Special training is required for working around electric substations. • Use non-conductive tools and equipment.

Outdoor Substations • May have exposed energized electrical equipment, which is often found in low proximity to the ground. • Keep vehicles, tools, and other equipment at least 20 feet away from exposed electrical conductors in outside substations.

Indoor Substations • Dewberry employees must not work in proximity to any exposed electrical equipment within an indoor substation.

Training Required

SURVEYOR’S SAFETY HANDBOOK HIGH RISK PROJECT SAFETY 31 Telecom/Rooftop

• When possible, request radio frequency (RF) emitting equipment be de-energized. • Always have a working RF monitor (Radman) on your person while conducting work. • If working near a building with exposed sides or ledges, wear appropriate personal fall arrest equipment.

Training Required

SURVEYOR’S SAFETY HANDBOOK HIGH RISK PROJECT SAFETY 32 Remote/Rough Terrain Projects

Review emergency action and communication plans as part of job pre-planning.

Establish an alternative communication plan for remote job locations if cell phone service is limited or unavailable.

• Follow strict check-in/check-out procedures. • Use of SPOT/GPS transponder may be required.

• If multiple crews are deployed, maintain frequent communication and report unsafe conditions to field survey coordinator. • Ensure survey vehicle’s winch for recovery is properly secured and maintained on the front of the truck. • Access to remote job locations may require client-specific training and other special requirements. • Avoid steep terrain and other hazardous objects when possible. • If terrain is impassable or unsafe, report back to your supervisor immediately.

Training Required

SURVEYOR’S SAFETY HANDBOOK HIGH RISK PROJECT SAFETY 33 All-Terrain Utility Vehicles

All-Terrain Utilities Vehicles (ATUVs) are special vehicles for off-road use only. Speeds are not to exceed 25 MPH. • Wear Class II vest/clothing. Orange vests may be required during hunting season. Check local authority requirements. • Must obtain permission from client, survey manager, and Dewberry’s Director of Safety before deployment of ATUVs.

• Driver and passengers must always wear seat belts.

ATUVs must be equipped with:

Roll cages Headlights

Seat belts Tail lights

Training Required

SURVEYOR’S SAFETY HANDBOOK HIGH RISK PROJECT SAFETY 34 Notes: ______Notes: ______Notes: ______Dewberry’s Director of Safety Jeff Ambrose, CSP, CHST, CET 703.849.0342 • 301.751.1418 cell [email protected]

Visit the Health and Safety page on ID for more information.

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