WYE with HINXHILL PARISH COUNCIL - MINUTES 2018 Minutes of Meeting of the Parish Council held on Thursday 1st February 2018 at 19.15 Small Village Hall, Bridge Street, Wye 15/18 Present: Cllr Ovenden (Chair), Cllr Bartley, Cllr Bouverie, Cllr Dod, Cllr, Reece, Cllr Vousden, Cllr West, Community Warden Richard Sinden, PCSO Lee Sinden, PCSO Julia Ghost, one member of the public. Minutes: Ms Baines Apologies: Cllr, Coxon, Cllr Shouts, Mrs Apps, Mrs Briant 16/18 Change of Proper Officer To note change of Proper Officer, following appointment of the new Clerk. 17/18 To receive declarations of the existence and nature of any Disclosable Pecuniary Interest (DPI) and any Other Significant Interest (OSI) from members concerning items on the agenda Cllr Ovenden declared an OSI as a Member of ABC Planning Committee. Cllr Reece declared an OSI as the Parish Council representative on the Wye Village Hall & Recreation Ground Management Committee. Cllr Bartley declared an OSI as a member of the Village Design Group. 18/18 Public Open Session No member of the public wished to speak. 19/18 To approve the Minutes of the previous meeting a. The Minutes of the Parish Council held on 7th December 2017 were approved as an accurate record; proposed by Cllr Reece and seconded by Cllr Bartley. b. The Minutes of the Parish Council meeting held on 18th January 2018 were approved as an accurate record; proposed by Cllr Reece and seconded by Cllr Bartley. 20/18 To receive oral or written reports, and authorise any action a. Community Warden Richard Sinden gave a verbal report of activity and incidents in the village. There was some discussion relating to reported problems of dog fouling within the village. Reporting of incidents to Ashford Borough Council (via their website) was encouraged. b. PCSO Lee Sinden stressed the importance of the 101-telephone number and online reporting facility, to ensure there was a true reflection of crime in the area. It was noted that the defibrillator supplied by the Parish Council at Wye Fire Station had been taken down and replaced with a device supplied by Kent Fire and Rescue. Action: Cllr Bartley to follow up. c. Mrs Apps & Mrs Briant, Parish Council representatives on the Lady Joanna Thornhill School Foundation were not present at the meeting and no report had been received. Action: Clerk to continue to invite representatives to future meetings. d. Ward Member Noel Ovenden – nothing to report to this meeting. e. The Clerk reported progress relating to Harville Road speed reduction. Action: Clerk to ensure that signs go up to show new speed limit, once process is complete. Minutes 2018-0201 Council 1 of 6 WYE with HINXHILL PARISH COUNCIL - MINUTES 2018 21/18 Governance and Finance a. It was noted that the Department for Communities and Local Government (DCLG) will now be known as the Department for Housing, Communities and Local Government (HCLG), with Sajid Javid remaining as Secretary of State b. Advice received from Local Council Public Advisory Service suggested that Councils can appoint a staff member as a Data Protection Officer. c. To note tree work undertaken in relation to two Field Maples on the Recreation Ground. The Clerk sought three quotes and instructed the work to be carried out at a cost of £400+VAT. It was agreed to finance these works through the tree reserves. d To consider and approve quotes for tree work on Churchfield Way. It was resolved to approve the quote of £2,232.00 to undertake work to take out dead trees in the area, and remove diseased limbs from other trees where needed. In addition, trees would where necessary, be cut back to provide clearance over pathways. Proposed by Cllr Dod and seconded by Cllr Ovenden with all in favour. It was resolved to undertake these works but to postpone a decision on work to those trees which overhang the electricity sub-station. Action: Clerk authorised to take action to 1) instruct tree surgeon and 2) undertake application for planning permission, with Cllr Bartley assisting to produce map to illustrate tree locations. e. To consider and approve quotes for repairs and maintenance to Public WCs; The Jungle and Playpark; removing barbed wire from fence along public footpath and removing burial ground spoil heap to rear of New Burial Ground. Proposed by Cllr Bartley and seconded by Cllr Bouverie, with all in favour. It was resolved to proceed with these works with exception of pressure washing, which would be revisited later in the year and removal of spoil heap which was not included in the quotation. Action: Clerk to issue instruction for work to proceed. f. To note that the domain name wyeparish.info has been renewed g. To consider and approve cost of Sign-up to stakeholder pension. Proposed by Cllr Bartley, seconded by Cllr Reece, with all in favour. h. To review inclusion of equipment fund within the budget. This item was deferred until a later meeting. i. To approve cost allocation of invoices. Allocation of invoices to cost centres was to be undertaken outside of the meeting. j. To note any income received No income had been received. k. To agree invoices for payment and sign cheques It was resolved to approve the invoices, proposed by Cllr Bartley and seconded by Cllr Reece. 23.01.17 Mr M. Benaissa Return of half deposit (Allotment 4909 15.00 Churchfield C11b) 24.01.18 Kent Office Supplies A4 white paper 4910 14.40 Minutes 2018-0201 Council 2 of 6 WYE with HINXHILL PARISH COUNCIL - MINUTES 2018 24.01.18 HMRC Employer’s payment period 9 4911 598.55 29.01.18 Kent Association of Clerks attendance GDPR workshop 4912 36.00 Local Councils 30.01.18 Jeff Austen Repairs to WC door 4913 40.00 31.01.18 Wye Methodist Hall hire 4914 56.00 Church 26.01.18 D.L.Sercombe Replacement WC light 4915 38.58 31.01.18 C N Gasson Crown Garden Services 4916 509.85 31.01.18 R. Williams Cleaning – public conveniences 4917 243.75 01.02.18 V A McLean Clerk’s salary month 10 4918 2500.02 01.02.18 HMRC Employer’s payment period 10 4919 1054.66 22/18 PLANNING i To note the Submission and Examination of the Ashford Local Plan 2030 Cllrs noted the correspondence received. ii To receive the Notes from the Planning Working Group, to approve recommendations and authorise action Notes from the last Planning Working Group meeting were received. a. Decided applications i 16/01548/COND/AS Wye School, Kempe Centre, Olantigh Road, Wye, TN25 5EJ. Discharge condition 14. Permit ii 16/01226/CONC/AS Wye School, Kempe Centre, Olantigh Road, Wye TN25 5EJ. Discharge condition 8. Permit iii 12/01245/CONK/AS Conningbrook, Willesborough Road. Discharge of conditions: 63 &; 65 (In part – Replacement Aggregate Storage and Distribution Facility phase only). Permit iv 15/01163/AM03/AS Land rear of 59 to 65, Oxenturn Road, Wye. Revision to removal of 2No East facing ground floor kitchen windows & installation of 1No North facing kitchen window, plots 1&; 2 re 15/01163/AS for proposed construction of 3 no. detached 4/5-bedroom houses with access & alterations to existing garage at No 65 Oxenturn Road to facilitate new access drive. Permit v 17/01762/AS 8 Orchard Drive, Wye, TN25 5AU. Proposed first floor side extension, single storey rear extension, loft conversion, new dormer window & a single storey front extension. Permit vi 12/01245/AM02/AS Conningbrook, Willesborough Road, Kennington. Variation of condition 52 (brick boundary walls), from ‘English Garden Wall Bond’ to ‘Scottish Bond’ 12/01245/AS. Creation of country park; construction of 300 dwelling residential development with associated infrastructure and landscaping; and provision of aggregates storage /distribution facility. Amended Plans Approved ** SUBJECT TO AN ENVIRONMENTAL IMPACT ASSESSMENT** vii 17/00655/AS Land at Luckley Field Site Wye 2 South of 128, Little Chequers, Wye, Kent. Removal of Condition 11 on permission 14/00195/AS to exclude herptile exclusion fencing from site. Permit Minutes 2018-0201 Council 3 of 6 WYE with HINXHILL PARISH COUNCIL - MINUTES 2018 All the above decisions were noted. b. Tree applications I Decision 17/00285/TC 1 Stonegate, Wye, Ashford, Kent, TN25 5DD T1 Lime - To take off epicormic growth and crown lift to street lamp height about 4 metres. T2 Lime - To take off epicormic growth and crown lift to street lamp height about 4 metres. T3 Conifer - To take off lowest back branch and two metres off second branch which are touching neighbours roof. Raise No Objection ii Decision 18/00007/TC St Gregory and St Martins Church, High Street, Wye Removal of 3 Cherry trees. Raise No Objection iii Application 17/00286/TC 108 Bridge Street T1 Holly - Reduce in height by approximately 9 metres and reduce in spread as appropriate to obtain a balanced and symmetrical tree. T2 Birch tree - Fell iv Hedge application 17/00290/HG Crundale House, Crundale, CT4 7EH Removal of 175m section of hedgerow v Application 18/00006/TC Wye Village Hall, Bridge Street, Wye. Removal of 2 Cherry trees to create access to the fire exit c. New planning applications i 18/00042/AS & 18/00043/AS 18 Church Street, Wye TN25 5BJ. Single storey replacement rear extension, removal of partition walls and window at ground floor; removal of en-suite partition wall at first floor; change of glazing to first floor window on front elevation and removal of UPVC pipe work to street façade (revision to 17/00075/AS & 17/00076/AS). Comments by 04/02/18. Action: The Clerk to respond to the planning application.