Ipbib Vilnius 2011 Third Project Year

ERASMUS Intensive Programme „Das Grimm-Zentrum - (k)ein Bibliotheksmärchen“

IPBib Vilnius 2011 Third Project Year

Project Documentation ERASMUS Intensive Programme „Das Grimm-Zentrum - (k)ein Bibliotheksmärchen“

IPBib Vilnius 2011 Third Project Year

Project Documentation Editorial Contents

Publisher: University Library of Humboldt-Universität zu Berlin, Foreword ...... 4 Institute for Library and Information Science (IBI) 1. Project Description IPBib Vilnius 2011 ..... 6 Editors: Gertrud Pannier, Katharina Tollkühn 2. Participants ...... 8 Texts: Anna Lukasek, Oliver Pohl, Ulrike Stöckel, 3. Organisation, Itinerary and Contributions 10 Katharina Tollkühn, Katharina Ventzke, Heike Wilhelm 4. Library Visits ...... 20 5. Project Management and Evaluation ...... 23 Photos: IPBib-project participants 6. Cultural Activities ...... 36 7. Project Dissemination ...... 38 Layout: Anna Lukasek 8. Conclusion and Outlook ...... 40 Print: Print Office of Humboldt-Universität zu Berlin Thanks ...... 42 Grant Agreement Reference Number: DE-2011-ERA/MOBIP-3-29975-2-18 Appendices ...... 43

Foreword

Partnership for the future

The third and the last year of the ERASMUS become leaders setting new vectors for the deve- intensive programme IPBib “Grimm-Zentrum lopment of future libraries. They will participate – (k)ein Bibliotheksmärchen“ was completed in in numerous projects combining information Vilnius. As one of five partners, Vilnius Univer- needs and resources of many countries. As they sity Library had invited students from Austria, progress in their career paths, participants of the Bulgaria, Czech Republic, Lithuania and Germa- IPBib project can be sure that they already have ny to its premises for two weeks to study and partners in Vienna, Sofia, Berlin, Brno and Vilnius. learn, exchange information and knowledge, The tried-and-true partnership has a great value, make new acquaintances and discoveries. but it is necessary to foster it. The Humboldt University of Berlin and Vil- I would like to express my sincere gratitude nius University are the partners of ERASMUS and appreciation to the initiators and main co- programme for many years with experience tekis Integrated Science, Studies and Business the framework of the IPBib project, undoubtedly ordinators of the project Katharina Tollkühn and of successful implementation of numerous Valley, will be finished by the end of 2012 and will be applied in the development of SCIC dr. Gertrud Pannier (Humboldt Univeristät zu exchange programmes for students and profes- the second modern building of the Library will service packages and physical space. There is Berlin) and to the project partners‘ coordinators sors, whereas IPBib “Grimm-Zentrum – (k)ein open its doors for users. On the other hand, no doubt that some elements of the scenario Pamela Stückler (University Vienna), dr. Tania Bibliotheksmärchen“ is the first project Vilnius historical Vilnius University Library, which has prepared by participants of the project for pre- Todorova (SULSIT Sofia) and Iva Zadrazilova University Library was invited to participate in been a part of the architectural assembly of Vil- sentation of SCIC to the public will become (Masaryk University Brno). by the Humboldt University Library. nius University since 1570, is undergoing recon- a part of opening celebration which is being All lectures and themes of the workshops fo- struction in order to renew facilities and adapt carefully planned right now. cused on the main objective of this project and them to the needs of modern users. The IPBib project is a wonderful opportunity Irena Kriviene that is new or renovated library buildings, their The lecture of architect Rolandas Palekas on for learning to work in the international team, Director General of Vilnius University Library architectural decisions, innovative information the SCIC’s architectural decisions in the at- get experience, explore other countries, appre- services, intersection between traditional and mosphere of designing new building allowed ciate other cultures, build strong partnerships. digital library in the new physical space. It is not participants of the project to experience a real This project is a considerable investment to the accidental that Vilnius University Library was library-in-the making process and that inspired future of information world. After graduation selected as the venue for the third year of the many interesting thoughts and insights. Many students who participated in the project will project. Construction of the National Open Ac- concepts reflecting what students expect from a play an active part in development of libraries of cess Scholarly Communication and Information library and how they see it, which were developed their own or foreign countries. Being so brave, Centre (SCIC), which is underway in the Saule- during discussions in international groups within inquiring and clever, they will without doubt

4 5 1. PROJECT DESCRIPTION IPBIB 2011 1. PROJECT DESCRIPTION IPBIB 2011

1. Project Description IPBib Vilnius 2011

The ERASMUS Intensive Programme IPBib building – an amazing new library as in a fairy tale. As in the first project year in Berlin, the for the preparation and all presentations of the “Das Grimm-Zentrum – (k)ein Bibliotheksmär- In 2010 the IPBib was continued in Vienna, practical work part could be realized in Vilnius lecturers. chen” offered 26 Library and Information Science because of the opening of the Library for Educa- again, RFID-tagging of books for the new library. For dissemination purpose a project website students from 5 European countries (Austria, tion, Linguistics and Comparative Literature there. The geographic origins of the participating was implemented with all relevant project infor- Bulgaria, Czech Republic, Germany and Lithua- Also here the Library and Information Science partners are bridging the multilateral dialogue mation and news: nia) the opportunity to gain the theoretical and students had the exclusive opportunity to experi- between old and new European Union members. www.ibi.hu-berlin.de/ipbib practical skills for necessary constructional, logis- ence from the theoretical idea up to the practical Comparing national concepts and experiences, Presently this ERASMUS Intensive Programme tical and classificatory solutions which have to be realisation by the centralisation of several libra- they additionally support the creation of interna- is unique in the area of Library and Information considered when a new library is built. ry collections in a new library building. The 3rd tional and interdisciplinary networks on the level Science. The dissemination of project results Within the framework of the European Union and last IPBib intensive programme took place of academic studies and education. Working in and promoting the benefits of an Intensive Pro- Programme for Lifelong Learning (2007-2013), in Vilnius where the University Library of Vilni- international groups also offers teachers and gramme on professional as well as national and the aim of this project is to support an efficient us University will get a remarkable new library students the opportunity to use and prove special transnational levels, is an essential goal of this and multinational professional training that building, finished in 2012 - the MKIC (National learning conditions and teaching methods. Besides, project. The presentation on several conferences otherwise is not or can only be provided by a very Open Access Scholarly Communication and In- it also enhanced the development of language like IFLAs’ World Library and Information Con- limited number of universities. The necessity of formation Center). and social networking skills. gress 2010 and at the BOBCATSSS conferences the project results from the fact that most pro- The project comprises a large variety of methods The participating students can score 4 ECTS 2010 and 2011 aroused big interest in the profes- ject partners have to deal with the challenge of such as lectures, seminars, workshops and dis- points for that programme which they integrate sional audience and other coordinators of Life- building innovative libraries nowadays or in the cussions which were complemented with excur- in their curriculum report. They also received a long Learning Programmes. near future. sions to different public and academic library marked transcript of records and a certificate of The sustainability of the project in the future is The IPBib has been started in Berlin in 2009 buildings. Architectural and technological pro- participation signed by the University President. guaranteed by a kind of follow-up project by one and used the historically unique situation that cesses were a part of the academic programme With the help of the MOODLE IPBib platform of the project partners in Bulgaria – LibCMASS: Humboldt-Universität was building a new as well as specific topics as: all participants could work together and com- IP Library, Information and Cultural Management university library on the occasion of its 200th municate as well as find all programme material – Academic Summer School. anniversary – the Jacob-und-Wilhelm-Grimm- • Library building Zentrum - then. This included transforming a • Modern library services traditional depot library from the 19th century • Digitization into a modern open access library and moving • Information literacy twelve branch libraries for Humanities together • Public relations with the central university library into the new

6 7 2. PARTICIPANTS 2. PARTICIPANTS

2. Participants

Project Coordinators Lecturers Students

Katharina Tollkühn Humboldt-Universität zu Berlin Humboldt-Universität zu Berlin University of Vienna Humboldt-Universität zu Berlin, Olaf Eigenbrodt MA Anna Lukasek (Bachelor), Oliver Pohl (Bachelor), Karoline Hüttl (Master), Patrick Karbon (Master), University Library, Public Relations Dr. Gertrud Pannier Ulrike Stöckel (Bachelor), Katharina Ventzke Elisa Nemetz (Master), Doris Pinzger (Master), Katharina Tollkühn (Bachelor), Heike Wilhelm (Master) Irene Schachl (Master) Dr. Gertrud Pannier Humboldt-Universität zu Berlin, Masaryk University Brno Masaryk University Brno University of Vilnius Berlin School of Library and Information Science Iva Zadrazilova Pavlína Omastová (Master), Gabriela Simková Indra Andrijauskaite (Bachelor), Neringa (Master), Adéla Tazká (Bachelor), Viliam Vateha Androsiunaite (Bachelor), Lina Balciunaite SULSIT Soﬁ a (Bachelor), Zuzana Vrbová (Master) (Bachelor), Arnas Bastys (Bachelor), Dr. Tania Todorova Ausra Lukaseviciute (Bachelor), Partner Universities SULSIT Soﬁ a Ina Puzakinaite (Bachelor) Vienna University Library Marina Mladenova (Bachelor), Victoria Lizama • Humboldt Universität zu Berlin Dr. Susanne Blumesberger (Bachelor), Liliya Panova (Bachelor), Teodora www.hu-berlin.de Pamela Stückler Vuleva (Bachelor), Stancho Yordanov (Bachelor) • University of Vienna www.univie.ac.at University of Vilnius • Vilnius University Irena Kriviene www.vu.lt Jurate Kupriene • Masaryk University Brno Dr. Rimvydas Lauzikas www.muni.cz Dr. Zinaida Manzuch • State University of Library and Prof. Rolandas Palekas (architect) Information Technologies Sofia (SULSIT) Dr. Zibute Petrauskiene www.unibit.bg Dr. Marija Prokopcik

8 9 3. ORGANISATION, ITINERARY AND CONTRIBUTIONS 3. ORGANISATION, ITINERARY AND CONTRIBUTIONS

3. Organisation, Itinerary and Contributions

Organisation Programme Itinerary

The Intensive Programme IPBib 2011 took place there was the great chance to make ERASMUS in Vilnius from 4th to 17th September. All cour- history because another IP took place coinciden- Day Programme: Lectures and other activities ses, consisting mainly of lectures, seminars, tally at the same time in Vilnius. The intensive workshops and discussions, were held in the programme IP Giessen „Vielfalt auf kleinem 1 ARRIVAL (Housing) library building of Vilnius University. Raum - Heterogenität und Hybridität in Litera- (Sunday) Apart from that, visits to several libraries in tur und Kultur Mitteleuropas am Beispiel von 04.09.2011 Students: Guest House of Vilnius Pedagogical University Lithuania and a field trip to Trakai were offered. Vilnius“ coordinated by the University Giessen www.vpu.lt/sn/Page.aspx?pageID=5172 During the first two days after the arrival all is an international cultural ERASMUS project www.vpu.lt/en/Page.aspx?pageID=3142 students could get to know each other, eating together with the University Kaunas, University breakfast together and celebrating a “national Lodz and University Giessen. By that occasionall Lecturers: Hotel APIA www.apia.lt team event” evening where each national team participants of IPBib 2011 and IP Giessen 2011 prepared something special from its home coun- joined for a traditional Lithuanian buffet and the try for the other teams. both projects were presented. All participants 2 GETTING TO KNOW EACH OTHER AND LIBRARY EDUCATION In the beginning the courses started at 9 a.m. could use that exceptional possibility to get in (Monday) and ended around 4 p.m. After the courses en- contact with participants from another intensive 05.09.2011 Meeting point: 9h Entrance of the Vilnius University Library, Universiteto g.3 ded, the students could use their time ad libitum programme to change experience and to realize 1. Breakfast and welcoming in University Café (9h-11h) and for study preparation. interesting differences in the field of project (Welcoming words Irena Kriviene, UB Vilnius) Lecturers from all participating institutions organisation and content. 2. Lecture: „New building of Vilnius University Library – MKIC, the Center for Scho- gave lectures about their areas of expertise, www.uni-giessen.de/~g91159/erasmus_ip.htm larly Communication and Information „ (Irena Kriviene, UB Vilnius) (11h-12h) giving the students a good overview of different 3. Lunch break (12h-13h) topics. Aside from the lecturers every national 4. Workshop with student contributions: Library studies in the participants’ home team was obliged to give a presentation about a countries , all national teams) (13h-15h) special subject. 5. Guided Tour: Vilnius University Library, UB Vilnius (15h-16h30) While the Lithuanian participants stayed at home during the nights, all other students were Dinner: 19h–open end accommodated at the Guest House of Vilnius Lithuanian restaurant “Cili kaimas”, address: Vokieciu g. 8 Pedagogical University. The lecturers’ accom- www.cili.lt/en/restaurants/kaimas/vokieciu-g-8-vilnius-i3134 modation was Hotel APIA. (sitting in international teams) During the last intensive programme in Vilnius

10 11 3. ORGANISATION, ITINERARY AND CONTRIBUTIONS 3. ORGANISATION, ITINERARY AND CONTRIBUTIONS

3 NEW LIBRARY BUILDINGS 5 NEW LIBRARY BUILDINGS in LITHUANIA (Tuesday) (Thursday) 06.09.2011 1. Seminar and guided tour in MKIC (new library building in Sauletekio avenue 08.09.2011 Guided tour to Kaunas and Utena by bus: 9A): „Architectural solution of the Center for Scholarly Communication and 8 h meeting point: entrance of guest house Pedagogical University Information“ (Rolandas Palekas, Architect) (9h-12h) 2. Lunch break (12h-13h) • 9h30: Library of Medicine Kaunas www.library.kmu.lt 3. Lecture in University Library: “Quality Standards for New or Refurbished • 11h30 – 12h30: Lunch in Kaunas Library Buildings: Discussion and Evaluation” (Olaf Eigenbrodt, HU Berlin) • 16h: Public Library Utena (Miskiniai Bibliothek Utena) www.uvb.utena-on.lt (13h-14h30) • 18h30 arrival in Vilnius 4. Workshop with student contributions: “Post-Occupancy-Studies for Library Buildings: Developing a Survey” (Olaf Eigenbrodt, HU Berlin + international teams) (15h-16h30) 6 NEW LIBRARY BUILDINGS AND PUBLIC RELATIONS (Friday) 17h: National Teams Event in Cafeteria of Vilnius University 09.09.2011 1. Lecture: “Marketing in academic libraries” (Pamela Stückler, UB Wien) (9h-10h) 19h: Meeting with traditional Lituanian buffet and change of experiences there 2. Seminar: “PR at Grimm-Zentrum” (Katharina Tollkühn, HU Berlin (10h-11h) with 40 participants of IP Giessen „Vielfalt auf kleinem Raum - Heterogenität und 3. Workshop with student contributions: “My new MKIC” - presentation for Hybridität in Literatur und Kultur Mitteleuropas am Beispiel von Vilnius“ (ein Opening ceremony and open day at new MKIC, ERASMUS-Intensivprogramm der Universitäten Kaunas, Lodz und Gießen) (Pamela Stückler + Katharina Tollkühn + international teams) (11-13h) 4. Lunch break (13h-14h) 5. Evaluation of the first week: Vilnius staff team, Gertrud Pannier (UB Berlin), 4 INFORMATION LITERACY AND INFORMATION SERVICES Pamela Stückler (UB Vienna) (14h-15h) (Wednesday) 07.09.2011 1. Lecture: „Models of information literacy and their implementation in academic institutions“ (Zibute Petrauskiene, UB Vilnius) (9h-10h30) 7 CULTURAL PROGRAMME 2. Seminar + workshop: “Innovative Library Services” (Saturday) (Marija Prokopcik, UB Vilnius) (10h45-12h) 10.09.2011 Sightseeing trip to Trakai (Indre Zalieskiene, UB Vilnius; self-pay) 3. Lunch break (12h-13h) 9 h meeting point: entrance of guest house Pedagogical University 4. Seminar: „ Information literacy projects realized by Division of Information and Library Studies on Masaryk University” (Iva Zadrazilova, UB Brno) (13-14h) 5. Workshop with student contributions: „Information Literacy in practice – 8 RECREATIONAL ACTIVITIES AND INDIVIDUAL/GROUP STUDY Defining the problem and working with topic” (international teams) (Sunday) (Iva Zadrazilova, UB Brno) (14h-16h) 11.09.2011 (at free disposal) Marathon in Vilnius, EURO-Basket

12 13 3. ORGANISATION, ITINERARY AND CONTRIBUTIONS 3. ORGANISATION, ITINERARY AND CONTRIBUTIONS

9 MODERN LIBRARY SERVICES 12 MODERN LIBRARY SERVICES (Monday) (Thursday) 12.09.2011 1. Seminar: „Reading the past: new technologies based methods for understan- 15.09.2011 1. Lecture: „The various different uses and applications of PHAIDRA, the Digital ding of Cultural heritage“ (Rimvydas Lauzikas, UB Vilnius) (9h30-10h30) Asset Management System with Long-term Archiving Functions of the University 2. Lecture: “Heritage 2.0: the potential of web 2.0 for delivering access and services“ of Vienna“ (Susanne Blumesberger, UB Wien) (9h30-11h) (Zinaida Manzuch, UB Vilnius) (11h-12h30) 2. Seminar: „Web 2.0 tools in libraries – only for info junkies?” 3. Lunch break (12h30-14h) (Vincas Grigas, UB Vilnius and national teams) (11h30-12h30) 4. Seminar: „PRIMO versus GOOGLE - search gateways and search machines“ 3. Lunch break (12h30-14h) (Gertrud Pannier and national team Berlin, HU Berlin) (14h-15h) 4. Workshop with student contributions: „Best practice examples for Web 2.0 tools 5. Workshop with student contributions: „Best practice examples – advantages/ in libraries – advantages/disadvantages“ – presentations (international teams) disadvantages“ – presentations (Gertrud Pannier, HU Berlin + national teams) (Vincas Grigas, UB Vilnius + Getrud Pannier, HU Berlin) (14h-15h30) (15h-17h) 5. Evaluation 2nd week (Pannier+Kriviene+Vilnius team) (16h-17h) 6. Interview with representatives of each national team with reporter of Vilnius University Journal “Universitas Vilnensis” Mr. Viktoras Denisenko (17h-18h) 10 DIGITISATION and RFID-Technology 7. Exam preparation (Tuesday) 13.09.2011 1. Lecture: “Digitalization and intellectual property” (Tania Todorova, SULSIT Sofia) (9h30-10h30) 13 EXAM – EVALUATION – CERTIFICATES 2. Workshop with student contributions: “National presence in the Europeana” – (Friday) presentations (national teams) (Tania Todorova, SULSIT Sofia)(11h-12h30) 16.09.2011 1. Oral exam in national teams (Tollkühn+Pannier+Kriviene+Vilnius team) (10h-12h) 3. Lunch break (12h30-14h) 2. National teams have to hand in a written evaluation. 4. Seminar: „Management of RFID in Libraries“ (Jurate Kupriene, UB Vilnius) 3. Conceptual design of the project publication 2011 (14h-15h) 4. Project evaluation 2011 + questionnaires 5. Practical work in UB Vilnius (RFID-Taggen in international teams) (15h – 17h) 5. Festive awarding of certificates and transcripts in historical Pranciukus Smuglevinius Hall with vice-rector of Vilnius University, afterwards wine and refreshments in University Café (13h-15h) 11 INFORMATION LITERACY AND INFORMATION SERVICES 18h table football for all participants in table football club (Wednesday) 20h Goodbye dinner party in restaurant BUSI TRECIAS (self-pay) 14.09.2011 1. Guided tour: 9h30 meeting point: entrance of National Library of Lithuania, Gedimino pr. 53, www.lnb.lt 2. Lunch break (ca. 12h30-14h), all together to next Library 14 DEPARTURE 3. Guided tour: Mykolas Romeris University Library (Saturday) www.mruni.eu/en/padaliniai/biblioteka/apie_biblioteka 17.09.2011

14 15 3. ORGANISATION, ITINERARY AND CONTRIBUTIONS 3. ORGANISATION, ITINERARY AND CONTRIBUTIONS

Contributions

Contributions of Lecturers (alphabetical order)

Susanne Blumesberger: Jurate Kupriene: Rolandas Palekas: Tania Todorova: The various different uses and applications of Management of RFID in Libraries. Architectural solution of the Center for Digital libraries and copyright issues. PHAIDRA, the Digital Asset Management Seminar (2011-09-13) Scholarly Communication and Information. Digitalization and intellectual property. System with Long-term Archiving Functions Lecture (2011-09-06) Lecture (2011-09-13) of the University of Vienna. Rimvydas Lauzikas: National presence in the Europeana. Lecture (2011-09-15) Reading the past: new technologies based Zibute Petrauskiene: Workshop (2011-09-13) methods for understanding of Cultural heritage. Models of information literacy and their Olaf Eigenbrodt: Seminar (2011-09-12) implementation in academic institutions. Katharina Tollkühn: Quality Standards for New or Refurbished Lecture (2011-09-07) PR at Grimm-Zentrum. Seminar (2011-09-09) Library Buildings: Discussion and Evaluation. Zinaida Manzuch: My new MKIC - presentation for Opening Lecture (2011-09-06) Heritage 2.0: the potential of web 2.0 for Marija Prokopcik: ceremony and open day at new MKIC. Post-Occupancy-Studies for Library Buildings: delivering access and services. Innovative Library Services. Workshop (2011-09-09) Developing a Survey. Lecture (2011-09-12) Seminar + Workshop (2011-09-07) Workshop (2011-09-06) Iva Zadrazilova: Gertrud Pannier: Pamela Stückler: Information literacy projects realized by Irena Kriviene: PRIMO versus GOOGLE - search gateways and Marketing in academic libraries. Division of Information and Library Studies on New building of Vilnius University Library – search machines. Seminar (2011-09-12) Lecture (2011-09-09) Masaryk University. Seminar (2011-09-07) MKIC, the Center for Scholarly Communication Best practice examples – advantages/ My new MKIC - presentation for Opening Information Literacy in practice – Defining the and Information. Lecture (2011-09-05) disadvantages. Workshop (2011-09-12) ceremony and open day at new MKIC. problem and working with topic. Workshop (2011-09-09) Workshop (2011-09-07)

16 17 3. ORGANISATION, ITINERARY AND CONTRIBUTIONS 3. ORGANISATION, ITINERARY AND CONTRIBUTIONS

Contributions of Students (5 national and 5 international teams)

National Teams: International Teams

Austria Germany Team 1: • My new MKIC - MKIC opening ceremony • Library education in Austria • Library and Information Studies • Post-Occupancy-Studies for Library Buildings – • Management of RFID in Libraries • EUROPEANA and its Austrian Partners in Germany Building • PRIMO in Austrian Libraries • National Presence in EUROPEANA • Innovative Library Services Team 4: in Germany • Information Literacy in practice - Adult education • Post-Occupancy-Studies for Library Buildings - Bulgaria • GOOGLE versus PRIMO – • My new MKIC – PR ideas for MKIC opening Functionality • Library Studies in Bulgaria Search Gateways and Search Engines • Management of RFID in Libraries - RFID in • Innovative Library Services – IL services • Presence of Digital Objects from Bulgaria your life and in your library • Information Literacy in practice – in EUROPEANA Lithuania Information, communication, technologies • NALIS – National Academic Library and • Library Education in Lithuania Team 2: • My new MKIC – Open Day in MKIC Information System • Digitisation in Lithuania • Post-Occupancy-Studies for Library Buildings • Management of RFID in Libraries • Modern Library Services: • Innovative Library Services - Innovative ideas Czech Republic PRIMO in Lithuania • Information Literacy in practice – Privacy policy Team 5: • How to become a librarian in the Czech • My new MKIC - PR ideas for MKIC opening • Post-Occupancy-Studies for Library Buildings - Republic • Management of RFID in Libraries Accessibility • EUROPEANA – Czech Resources and • Innovative Library Services Cooperating Institutions Team 3: • Information Literacy in practice – • PRIMO in the Czech Republic • Post-Occupancy-Studies for Library Buildings - Staff Academic Library Innovation • Innovative Library Services - Innovation • My new MKIC - PR ideas for MKIC opening • Information Literacy in practice – Information ethics • Management of RFID in Libraries

18 19 4. LIBRARY VISITS 4. LIBRARY VISITS

4. Library Visits

MKIC Vilnius - Vilnius University Library Communication and Information Center Library of Medicine Kaunas Public Library Utena

During the IPBib 2011 in Vilnius the participants in the 16th century) was reconstructed and is During the first week the students were taken by The second library this day has been Public had the chance to visit not only libraries located now appointed with different reading rooms for bus first to Kaunas and later to Utena. Kaunas Library Utena (Miskiniai Bibliothek Utena). in Vilnius but also to see new buildings in another special groups, a RFID-based circulation system and Utena are both cities in the north of Vilnius. Similar to the Medicine Library in Kaunas the two cities of Lithuania. and new seminar rooms, the new MKIC is still in The students had the chance to visit first the new Public Library Utena is a really new building All staff members of these six libraries were the construction phase. and modern Library of Medicine Kaunas. After a mainly built on glass, steel and concrete. The really friendly and good prepared. It was a pleasure short introduction into the buildings history and guided tour started with a brief introduction into to get the chance to visit all of these libraries. the collection and users, the IPBib participants the libraries most important facts and followed got the chance to walk through the building and with a walk around through the library, where Starting with a tour through the old building of also to look behind the scenes. They were introdu- the students could see the different areas e. g. for Vilnius University Library students could com- ced with the new RFID-based collection checking children. The tour ended at the new built confe- pare the integration of new techniques into an system (which is able to check whether all books rence room, where the students could follow a old building with the next day’s visit of the are at the right place without taking the books short presentation of a program for pupils the planned new library MKIC a little outside of the from the shelf) and also with the book sorting Public Library Utena organized with the schools historical city center. The participants had the machines and the customer service. They also of Utena. chance to get a brief introduction in the buil- learned that the new building is constructed as a dings planning by the architect and could also building where communication is aloud, so stu- see the most important facts of the building yard. www.mb.vu.lt dents and professors can talk within the library. While the older one (the University was built www.mkic.mb.vu.lt/en/nauda http://naujas.kmu.lt http://uvb.utena-on.lt

20 21 4. LIBRARY VISITS 5. PROJECT MANAGEMENT AND EVALUATION

5. Project Management and Evaluation

National Library of Lithuania Mykolas Romeris University Library Project Management

As in the previous years of the project, a new Thus there was also organized the start-up MOODLE platform (open source learning manage- meeting for Vilnius 2011 taking place at the end ment system) for IP Vilnius 2011 was opened of May 2011 in Vilnius at the University Library. up and already used for all project preparation Such a start-up meeting, managed by the pro- work: moodle.hu-berlin.de ject coordinator, is a very useful and essential All related material and information for lecturers instrument to clear up all open project questions and students as itinerary, tasks, bibliography, and to distribute project tasks in a personal and minutes, organizational information etc. could democratic way with all project partners. This be found there in time. All participants had to meeting was used for decisions on: register at this platform before the beginning of the intensive programme in September to ensure • itinerary content During the second week students had the chance to After the lunch break the day’s second guided the receipt of all important project news and • travel terms for participating lecturers visit the National Library of Lithuania. Because the tour leaded the IPBib participants to Vilnius sub- material. and students building is mainly under reconstruction at the urban area. Mykolas Romeris University Libra- This central and transparent place for project • financing moment the IPBib participants could not see the ry is also a new library building and aloud the material and communication was also used for • task force team on programme location whole building but got again a brief introduction students to compare the planned new and the post-processing work of evaluation material and • presentation of MOODLE platform in the libraries history and the challenges they old library buildings of Vilnius University with photo collections. • students’ project exam have today. After the introduction and short another university library building of Lithuania. To stay in permanent contact with all IPBib • project publication trip through some departments (especially the Again after a short introduction to the buildings responsible persons of the partner institutions • project promotion restoration department) students were taken to facts and figures students got the chance to be during the whole project year, a mailing list was the interim building of the collection in the city guided through the new building. One main established to send all information concerning center. There they first saw a presentation of the goal of the new buildings construction has been IPBib organization directly to the partner represen- national library’s (digitization-)projects and also the creation of new group working areas and tatives. had the chance to watch the scanning process reading rooms. The library got also some new with rare old books. seminar rooms.

www.lnb.lt www.mruni.eu/en/university/library

22 23 5. PROJECT MANAGEMENT AND EVALUATION 5. PROJECT MANAGEMENT AND EVALUATION

Evaluation

The project evaluation was a very important As during the previous project year in Vienna as a form by DAAD at the end of the programme. part right from the beginning of this project, so the important part of the lecturers’ evaluation All participating students were also invited to fill it was necessary to create several levels of eva- form was used again and had to be anonymous- in another questionnaire by the Humboldt-Uni- luation. ly filled in by each student after every lecture or versität dealing with some other aspects than During the intensive programme in Vilnius workshop. All lecturers received a short analysis the EU questionnaire. After analysing all forms regular evaluation discussions were held at the referring to teaching content, course material it was concluded that the students did not have end of each week in an open atmosphere refer- and positive/negative feedbacks after the inten- serious problems. But there were some practical ring to: sive programme. Thus the participating lecturers suggestions which should be considered during were able to estimate the quality and content of upcoming projects: • accommodation their presentations in order to improve them • information/organisation/communication eventually. • per diem Vilnius rate for students of To guarantee the long-term sustainability of this • topics and itinerary As a new part of the evaluation in Vilnius the about 16 Euro (accommodation, meals, intensive programme all lectures and presenta- • students tasks evaluation form for lecturers was introduced and transport) was really not enough tions on the different project topics are accessible • quality of lectures and workshops had to be anonymously filled in by each lecturer • even more lectures and workshops to on the MOODLE platform with a special guest • work in teams after its lecture or workshop to get a precise basic project topic library building login. • recommended literature project feedback from all participating lecturers • shorter lists with references and links There is planned a comprehensive electronic • library visits referring to project management and communica- documention with all those material saved on • cultural offers tion, accommodation and per diem, motivation Because of useful and specialized evaluation the edoc-server of Humboldt-Universität zu Berlin and preparation efforts. tools and measures during the first and second and with free access for everybody to combine all To ensure that the students felt free to give a fair At the end of the intensive programme each intensive programme in Berlin and Vienna representative lectures and presentations due to comment they had to prepare some suggestions national students’ team had to prepare an eva- most of the mentioned negative aspects could the topics of all project years. in international teams just before the evaluation luation summary which they presented during be considered and changed into a positive way discussion. Due to the requested problems and the final programme exam as part of that exa- so that all students and lecturers were really very suggestions, the coordinator and the Vilnius mination. Those essays were discussed with the satisfied and perfectly happy. team tried to react immediately if it was possible. exam jury and became an important element of Otherwise those evaluation rounds were a per- the project review. fect possibility to receive also positive feedback For a further detailed analysis of all project rela- www.moodle.hu-berlin.de from all participants combined with individual ted aspects by the European Union, the students Gast-login key: IPBib2011 opinions. had to fill in anonymously a questionnaire given

24 25 5. PROJECT MANAGEMENT AND EVALUATION 5. PROJECT MANAGEMENT AND EVALUATION

Evaluation Summaries by National Teams

Austrian Team

Concerning accommodation, our hostel was not periences of our international colleagues. We got In Vilnius, we visited some heritage culture luxurious but nice. Fortunately it was situated to think about new developments in the field of sights of town such as the cathedral, other chur- not too close to the University building so that we library studies and the needs of the library of the ches of the Christian, Orthodox and Jewish could take part of our daily fitness workout in the future and we got to learn from the experience of communities. We walked up the hill to the three mornings. We enjoyed the spacious and sunny other countries. We also really enjoyed learning crosses, we saw the Ausros Vartai with the dark team living room with its own balcony. about modern information systems and it was Madonna, and we went to the National Museum, As is ever the case with money: you can’t have very interesting to hear about literacy projects to the Amber Museum and last but not least to too much of it, so the per diem could always have from Masaryk University, the PR at the Grimm- the very picturesque independent Republik of been more, but it was possible to get by with 16 Zentrum, the Europeana etc. Uzupis surrounded by the river Vilna, giving us Euro per day. All the lecturers were very helpful and friendly, an insight into the Vilnius way of life. We had hoped to see more of the National Lib- Ar jus kalbate angliskai? We certainly improved they answered all our questions and as English Talking about organized trips to other places in rary, but unfortunately it was under construction. our language skills and got more familiar with was a foreign language to all of us, we were espe- Lithuania, we loved in visiting the historical town The staff was extremely nice and the presentati- librarian vocabulary. The international student cially glad that everyone tried their best to help us of Trakai with its ancient and its blue lakes which on about the library was well done. We gained groups communicated in English which was understand the topics. we discovered by ship. The terrific chocolate shop insight into the work of the book restoration de- a second language to everyone. So while some Cultural offers in Vilnius were a very impor- we found there sweetened up our whole day. partment, which was highly impressing. We very were more versed in the language than others, tant part of the IPBib Erasmus Programm. The We visited Vilnius University Library on our much liked the librarians of the Mykolas Rome- everybody tried their best and managed to make Lithuanian team continually invited us to visit first day. It was very impressing to see a paper ris University Library, because they were enthu- him/herself understood. The Lithuanian Team different spots of town, which enriched our restorer at work. We especially liked the old books siastic about their work and eager to talk about it. provided us with vital words and phrases in their view of the Lithuanian culture. The first night department and the digitalization department, as Finally they offered us beverages and biscuits, mother-tongue. we were fascinated by the welcoming party at an well as the tour through the closed stacks. which was also a lovely gesture. The group work in the national and espe- authentic restaurant, where we ate „Zeppelins“ The Library of Medicine in Kaunas and the We are very grateful to have had this wonder- cially the international teams was really helpful and Saltibarsciai, a pink soup (cold red beetroot Public Library Utena (Miskiniai Bibliotek Utena) ful opportunity and will certainly come back to in getting to know the students from the other soup), which shouldn‘t be drunk with beer... The were interesting, but the tours through the lib- Vilnius in the future to visit the new built uni- countries. We enjoyed the workshops and we Lithuanian team tried to show us as many town raries were rather short, compared to the long versity library MKIC. We want to thank all people really liked having lectures with librarians from spots as possible, as well as different bars and journey. In Utena the librarian was especially responsible for this project and hope that similar so many different countries. It was very inte- restaurants, where we ate many national dishes friendly and helpful, showing us a library game projects will continue to be offered in the future. resting to find out about the organization of the mainly made of potatoes, mushrooms and meat for children, designed to improve their primary study of library and information science in other and drank fantastic beer - and also lots of tea school performance. We also very much appre- Karoline Hüttl, Patrick Karbon, Elisa Nemetz, countries and to learn about the first-hand-ex- because of our bad cold. ciated the offered refreshments. Doris Pinzger und Irene Schachl

26 27 5. PROJECT MANAGEMENT AND EVALUATION 5. PROJECT MANAGEMENT AND EVALUATION

Czech Team

We had a pleasant journey and were warmly What to do in the free time? and oncoming lectures or tasks. We also appre- some of them were even not traceable. Some do- welcomed by the Lithuanian organizers at the The festival - Days of Vilnius City - was a great ciated the computer and internet acces in Uni- cuments were in German although not everyone guest house. We got a room on the 11th floor, surprise for us when we arrived to the historic city versity Library Vilnius and the possibility to use can speak this language. which was nice and well equipped for the upco- center on the first day. That‘s why acquaintance the computer lab and study rooms. The number of presentations, held in the two ming two weeks. We also got rooms on on the with Lithuanian culture started right at the begin- Every student got the file with printed material weeks, was satisfactory. As for Primo, there 6th floor. Unfortunately, one of the rooms was ning of our stay here. And it fluently continued on the first day of our project with different kinds should have been an option to present another very cold because it was situated at the edge of for the whole two weeks. We had many occasions of documents which were really helpful for us. search engine since Primo is not used in our the building. All rooms were cleaned every day. to get to know more about Lithuanian life-style country. We appreciated that we got money on the first (e.g. our international „picnic“ evening or our Workshops and lectures day of the program. The amount of money was wonderful trip to Trakai), food (on our visits of The most issues weren‘t new to us, so it was a Guided tours sufficient. various pubs in Vilnius) or traditions and folk- good possibility to repeat and extend our know- The best lecture was in MKIC – the new, yet un- The accommodation wasn‘t in the center, but lor (while visiting museums both in Vilnius and ledge, improve our theoretical and practical finished building of University library of Vilnius long morning walks cemented the national in Trakai etc.). We also have to mention great skills. We liked especially the lectures about PR, University. There was an unique atmosphere teams. The only weakness of the accommodation Lithuanian beers and excellent food (e.g. the which is a very important topic in our field no- and we could see the most important part of was weak wi-fi. university cafe). wadays. These lectures could be more extensive. creating a library. The organization team took We were glad to have a free sunday, because We benefited from the work in international care of us, so we felt safe and comfortable at our it was a great occasion to spend our free time teams. We have learnt how to work in an interna- trips and lectures. The libraries, which we have in Klaipéda and on the beautiful beach of the tional environment and how to share ideas and visited at our excursions, were well chosen, espe- Kurskaya Spit. It does not matter that we had to experience among international institutions. cially the University Library where we could feel wake up early in the morning (at five o‘clock) be- That was a good way to work together. We of- history at first hand. cause the wonderful view on white sandy beach ten learned about libraries‘ functions more than was an unforgettable experience for us. We also from official lectures. Although students had a We used plenty of time after lectures to explore appreciated the willingness of the organizers to different background and education, we didn‘t the city and spent leisure time in the center. Vilnius help us to plan our trips. see any big differences between bachelor and is a beautiful city with a friendly atmosphere and master students. We think everyone was able to we all hope to come back in the future. Project organisation follow the lectures and participate in the work- It was useful to have information in the Moodle shops. course before starting our intensive programme. We think that there were too many documents Pavlína Omastová, Gabriela Simková, We could prepare ourselves for the programme in some lists of recommended literature, and Adéla Tazká, Viliam Vateha, Zuzana Vrbová

28 29 5. PROJECT MANAGEMENT AND EVALUATION 5. PROJECT MANAGEMENT AND EVALUATION

Bulgarian Team

Libraries are very old institutions and they have Brokering etc. IPBIb gives interdisciplinary thanks to the Lithuanian team for theirs kind- fundamental importance in our contemporary competences. In these two weeks IPBib pre- ness and for everything that they made for us. world. The implementation of new informati- sented lectures and workshops on the following It is very good that they managed to find time in on and communication technologies leads to a themes: this intensive program for some tourist excursi- change in the structure, function, mission and ons and to get us to know better their country. technology. • library buildings Everything is managed and organized really well When we went to the new libraries we were so • library services and independently from the thinking of making amazed of them because they are very modern, • digitalization intensive program they have thought about us to innovative and with new look for us. When we • information literacy and services get fun, to chill and to relax! saw the library in Kaunas, we were impressed, • public relations and sponsoring We are very happy to have the opportunity to because it is a really modern library with a very take part in practical work in the University Lib- nice atmosphere and spirit in it and afterwards, The lectures are very well prepared and the to- people from the other countries get us to know rary at the University of Vilnius. This was a very when we went to Utena, we liked the idea of the pics are interesting and useful in every subject which are the best practices in their libraries, useful experience. We are glad that we had the game that they made for studying problematic that there is. We think that every lecturer is well and the relation between librarians and users. chance to get to know the RFID technology and kids. The guides in the two libraries gave us a skilled in the professional sphere that is talking We get a lot of new experience because of the to get some more practical work in international lot of information about the technologies they about and also we think that in the future we international team work and gained a lot of new teams at one of the ancient libraries in Europe. use and everything else which was very inte- will be happy if we can ask questions about the skills. The dinner with the presentation of the The general and practical education and trai- resting. The information and on site visit in the field of their expertise. countries was really interesting and everyone ning aims to prepare specialists for the requi- new building of Vilnius University Library - the The work with the international teams is re- was very well prepared to make the night more rements of the social and economic situation Center for Scholarly Communication and Infor- ally very interesting. We liked very much that we attractive and to make the atmosphere friendly of the XXI century. These specialists need to mation (MKIC) was also a unique opportunity. first got a dinner sitting in international teams and everyone to feel like at his home. be able to realize their potential. Therefore So everything about the buildings and the work to get to know each other and before we start to The atmosphere of the city is really nice. The the main principles of the educational IPBib of these new libraries is new for us and we are work together. This made the work better and people are polite and helpful. The cities we have program are: balance between theoretical and very glad, that we have the option to get to know simple because all of the stress that we don’t been to are really nice. We really like all the ar- practical part of education. We are glad to be part them and to ask questions. know each other was gone and also this dinner chitecture in Vilnius and the historical heritage. of this amazing program though this is the end Our opinion is that the intensive program is gave us confidence that we are well prepared Everything here is very interesting in so many of it. We are sure that the program will expand very interesting not only for librarians but and and that we will be in the topics. The tasks are ways for us because Lithuanian people and the our horizons in the interdisciplinary directions for students from related specialties such as really interesting and are and will be up-to-date country and culture are very different from us and that we will find new playing fields. We are Cultural and Historical Heritage, Information for a very long time. We are really glad that the and from ours. Again we want to give many proud that in Bulgaria, at the State University of

30 31 5. PROJECT MANAGEMENT AND EVALUATION 5. PROJECT MANAGEMENT AND EVALUATION

German Team

Library Studies and Information Technologies, After two exciting weeks during IPBib 2011, we was no room service on the weekends, such es- and managed to organize a renewed schedule. is now taking on this way with a new Intensive want to summarize our experiences we made sential things like toilet paper were missing tem- For our team, the postponement was not neces- Erasmus Program: “Library, Information and here in Vilnius. porarily. For our studies in Vilnius we had wished sary. Cultural Management – Academic Summer Accomodation: We guess, it was very hard to for a more stable and faster WiFi-connection. The academic programme between lectures School” (IP LibCMASS) with the partners SUL- find an appropriate accomodation because the Per Diem: We regret to say the amount of money and workshops with student contributions was SIT (Sofia), Hacettepe University (Ankara) and Eurobasket 2011 was held during our residence. provided for accomodation, food and public trans- well balanced. It appeared that some lectures University of Zagreb. It was announced by the We stayed in the guest house of the Pedagogical port was not enough. were more related to our studies than others. We coordinator and lecturer in IPBIb Assoc. Prof. University of Vilnius which is located approxi- Cultural Offers: It was very nice of this year‘s wished for more challenging content. Moreover, PhD Tania Todorova. mately 30 minutes away from the city center. IPBib-hosts and the Lithuanian Team to organize some lecturers‘ performances are developable. And how our IPBib coordinator Katharina Toll- Due to this distance we always had to walk a various excursions to local libraries and trips One highlight in our schedule was the lecture in kühn said at her presentation “Don’t stop with long time to get to our lectures, meeting points outside of Vilnius, e.g. the great trip to Trakai. the MKIC with its architect. Working in interna- improving!” and don’t forget: “Don’t build castles with the other students and leisure activities. Additionaly the Lithuanian students offered tional groups was appealing and challenging for in the air!” Fortunately, there was a big hypermarket (Rimi) visits to pubs and museums, plus a guided tour the most of us. The tasks given by the lecturers situated near our hostel. Unfortunately, we en- through Vilnius. were interesting and solvable. SULSIT Team Bulgaria, Sofia tered the guest house with expectations which We really liked the dinner in international We really liked our seminar room which was Viktoria Lizama, Marina Mladenova, couldn‘t be met. We know we had to supply teams at the beginning of our journey. The located in the Vilnius University Library. The Liliya Panova, Teodora Vuleva, Stancho Yordanov ourselves but due to the lack of useable kitchens German team came to love the pink soup, zep- academic atmosphere, i.e. the university buil- (too dirty to cook), cutlery, dinnerware and elec- pelines and the fried bread. To intensify our ac- ding, the other students and the library provided a tric kettles, our possibilities regarding food and quaintances, the national team event was just nice environment for our studies. For our prepa- cooking were limited. planned right. rations we were offered to use a special reserved We were surprised that the differences in qua- Organization & Programme: Looking back, we computer room close to our seminar room. lity between the rooms in the 6th and 11th floor think the programme was organized very well. Driving a long distance to Kaunas and Utena to were so drastic. The good apartments in the We regret Mrs. Petras wasn‘t able to come due visit the local libraries was worth the trip. There 11th floor were equipped with a fridge, TV and a to illness. The improvised substitute workshop we could gather new impressions of how new balcony. The lower apartments didn‘t have such and trip to Europark were initiated spontaneous- Lithuanian libraries work. luxury things. ly and proceeded very nice. Unfortunately, the excursion the National After a few days it became clear that there is even After the first week‘s evaluation some students Library of Lithuania (apart from the guided tour a difference in the quality regarding the room ser- wanted to postpone the start in the morning. in the preservation department with the library‘s vices between the different floors. Because there Again, the organization team reacted promptly director) turned out to be rather disappointing

32 33 5. PROJECT MANAGEMENT AND EVALUATION 5. PROJECT MANAGEMENT AND EVALUATION

Lithuanian Team but the following trip to MRU Library made up Once upon a time twenty crazy librarians with people, to share our experience with them nologies and other modern services in the for the bad start of the day. some guru masters came to Lithuania. They all and to see how things are going in their library. Conclusion: All participants and the organiza- had one purpose – to get some knowledge and countries; • Overcoming the challenges. We successfully tion team of this year‘s IPBib-project in Vilnius wisdom in the international project, called “IP- • Having an opportunity to hear lecturers destroyed all the walls between different ages, were very nice and open minded. It was a pleasure Bib Vilnius”. We – six excited Lithuanians – were from other countries. This was something countries, education levels, languages and to work and spend time with them. Although the looking forward for the project to begin, as after new and fresh not that often experienced cultural aspects. language skills were different, it did not influence long traveling through Vienna and Berlin, it has during your daily studying. our workflows. finally come to our beautiful country. • Keeping the balance during the theory and Ohh.. seems that this list would never end – We enjoyed our time here in Vilnius and will Being natives of the capital, we did not have the practice. Most of the lecturers gave us good good things always have many positive sides. always keep the Land of Rain in our hearts. opportunity to stay in the students’ guest house examples of how the things are in real, not But we guess there came time to say big thanks. and have some fun there, nor had we the per only in the PPT. First off all, we would like to clap for all of the Anna Lukasek, Oliver Pohl, Ulrike Stöckel, diem, but all the other stuff was equal for all. • Keeping the flexibility. Feedback of the students lecturers and Vilnius University Library. Secondly, Katharina Ventzke, Heike Wilhelm As the story takes place in the 21st age, it was was so important for the organizers. we promise never to forget all the international so cool to find everything you need in the magical • Having a non-traditional way. We were im- stuff: the food was good, but the drinks were internet space. All the members had an opportu- pressed by Czech group presentation of their better. Remember, how things have suddenly nity to use Moodle – the specific are where all libraries system in the Czech Republic. The disappeared and the songs in the taxi started? the questions might be answered. The funny German groups, especially Oliver, made us Thanks for that! Thirdly, we kindly appreciate thing is that each day Moodle grew – after the believe in PRIMO. your efforts to make us smarter - the lectures lessons it always ate all the information that was • Having lectures outside. We enjoyed moving were really useful! given during our activities. Also, we were given and having lectures in different places, such And the last but not the least thing we would some privileges: we had a perfect working place, as MKIC building place, Medical library and like to point out – how wonderful is finally to be preparation classes and the unbelievable magic etc. an information warrior and get a paper, which USB on the neck, which made us look more • Attending interesting lectures with new will prove that you are able to fight with big serious. topics. It was nice to get some knowledge communication and information dragons in It is hard to believe that this international fairy not only about how to work in the library, the future. Ohh.. by the way – we love you, guys! is almost finished but we are so happy to remem- but also to see how those buildings are being ber those wonderful things: created. Indra Andrijauskaite, Neringa Androsiunaite, • Working in international teams. This gave • Getting new information. We got better ac- Lina Balciunaite, Arnas Bastys, us the opportunity to get to know different quainted with public relations, web 2.0 tech- Ausra Lukaseviciute, Ina Puzakinaite

34 35 6. CULTURAL ACTIVITIES 6. CULTURAL ACTIVITIES

6. Cultural Activities

In addition to the academic and practical parts students learned for the first time some aspects the small streets and along the wooden houses of the project, there were a lot of possibilities to of the Lithuanian culture. Sitting in international of Trakai, getting their own impressions of anci- enjoy cultural activities, mostly prepared by the teams during dinner enabled an easy collaboration ent Lithuania, the group gathered for a traditional Lithuanian organisation team. This made the for the student tasks to-be. Lithuanian lunch. trip to Vilnius unforgettable for everyone. The comfortable atmosphere of the first eve- Furthermore there were many other occasions After the arrival on Sunday in the afternoon ning was echoed on Tuesday when all partici- during the two weeks when the students met for or evening, the students met the first time the pants met again in the university cafeteria for some interesting conversations in cafés, bars or next morning. There was a rich breakfast pre- the national teams event, where each team pre- restaurants, visited the old town of Vilnius, guided pared in the cafeteria of the Vilnius University. sented some special aspects of their country in by one or two Lithuanian students, or enjoyed a In this cosy atmosphere everyone got to know an amusing manner. Everyone loved the funny game of the EuroBasket 2011 at a public viewing each other and started to exchange some ex- and interesting way to become acquainted with event or at home. periences. After some welcoming words and a foreign cultures and people. These were two interesting weeks for everyone, first lecture, the project participants met in the The sight-seeing trip to Trakai on Saturday was full of new experiences and amusing activities evening in a special restaurant in the nice old a highlight of the two weeks. Almost everyone ending on the last evening in a small restaurant town of Vilnius for a dinner composed of some took part in the visit of the historical capital of in old town Vilnius. Everyone enjoyed the last special Lithuanian dishes. Everyone enjoyed the Lithuania with its wooden architecture and the opportunity for interesting discussions and cul- pink soup that became a favourite meal during sightseeing of its island castle. Afterwards the tural exchange. the next two weeks. Throughout this dinner the students visited the city on their own, wandering

36 37 7. PROJECT DISSEMINATION 7. PROJECT DISSEMINATION

7. Project Dissemination

Straight from the very beginning of that 3 year All participating institutions have been provi- Furthermore an international team of partici- IPBib project a transparent documentation ded with those flyers by the coordinator to pro- pating IPBib students decided to apply with an and information has been launched with a well mote this programme among potential students abstract and poster (appendices) for the 20th structured project website included in the websi- and lecturers and to encourage them to use this international student conference BOBCATSSS te configuration of the Institute for Library and opportunity for academic mobility. 2012 taking place in Amsterdam in January 2012. Information Science of Humboldt-Universität Otherwise the participating students and lectu- www.bobcatsss2012.org zu Berlin: www.ibi.hu-berlin.de/ipbib rers have been very active in the field of project Thus it was possible to present the project to dissemination by writing articles for printed and Already in January 2011 some IPBib students a wider interested audience in order to provide online journals, e.g. the university journals of presented successfully the IPBib Vienna 2010 at an insight into the project concept and project the partner institutions as well as in the specia- BOBCATSSS 2011 in Hungary. work with the following headings as news, pro- lized library press. www.bobcatsss2011.com ject description, publications and contact as well Another successful kind of project promotion is as index to each project year by: the participation with posters and presentations Otherwise all project representatives are very • project information in several conferences. IPBib Vilnius 2011 was active in providing project information regular- • programme already presented by the coordinator, one parti- ly within their own institutions to focus in their • photos cipating student from Berlin and the Bulgarian universities this new and unique kind of intensi- Especially in the field of project analysis such project representative, Ms. Dr. Tania Todorova, ve programme in the field of librarianship. a project website provides a perfect overview in on the DAAD IP-conference “Mobility and In- This project documentation in English in print order to recognise the international participation novation in the European Context” in November and electronic version is definitely an additional and importance of such an intensive program- 2011 in Bonn (appendices). The IPBib partici- form of project dissemination especially aiming me. This project website is mostly administered pants used that extraordinary possibility to int- at the English speaking audience. by the Berlin IPBib students and the project co- roduce the IPBib project as a perfect example for ordinator. student mobility with great response by all other In the phase of attracting students for that conference participants. programme, a flyer was made to inform about www.eu.daad.de/eu/llp/veranstaltungen/18446.html the project referring to programme location, pe- riod, content, participating institutions, project language and possible ECTS points (see project website/publications).

38 39 8. CONCLUSION AND OUTLOOK 8. CONCLUSION AND OUTLOOK

8. Conclusion and Outlook

Conclusion Outlook

Also in the 3rd project year the IPBib project hensive library service. The applied knowledge After 3 years intensive project work IPBib will be A comprehensive electronic documention of represents an enriching addition to the regular transfer in form of lectures, workshops and pre- finished in 2012 but fortunately there is no end selected lectures and presentations of all three curriculum for library and information science sentations in national and international student for such kind of summer schools in the field of programmes will be published on the edoc-server in general and it is a unique and innovative kind teams enriched with many specific national librarianship: encouraged by our successful IP- of Humboldt-Universität zu Berlin for open access of an international summer school in that sub- characteristics and combined with library visits Bib project, our project partner State University as the most sustainable part of this IPBib. This ject area of librarianship. in Vilnius, Kaunas and Utena was a varied and of Library Studies and Information Technology collection will be composed step by step and pro- The main focus of the Vilnius intensive pro- attractive mixture and therefore successfully (SULSIT) in Sofia announced a new created vided at the end of the 3rd project year. Thus the gramme 2011 on the new MKIC library building accepted by all participating students and lec- intensive programme for Library, Information IPBib project will leave a mark not only for the of Vilnius University Library provided quite turers. and Cultural Management in 2011 together with participating institutions but also for the whole another useful perspective than in the 1rst year The national background of the participants partner institutions from Croatia and Turkey – interested academic world. in Berlin with the Grimm-Zentrum and the has obviously developed the multilateral dialogue LibCMASS and the first IP already took place in 2nd year in Vienna. This new Scholarly Com- between the old and new European Union Sofia in September 2011. The next IPs in 2012 munication and Information Center of Vilnius member states and supports the implementation and 2013 are planned in Zagreb and Ankara. University Library (MKIC) was a rather good ex- of international and interdisciplinary networks ample for a new library location (building still in between the involved universities. At the same www.libcmass.unibit.bg progress) situated in the outskirts of Vilnius but time it was an extraordinary chance for all to quite near to the related faculties. Therefore this improve their English language skills in com- library location will have quite different aspects munication and writing. Additionally such a and tasks. All project topics concentrated again study visit abroad is a useful way to encourage to the general topic of library building but with a students and also lecturers for further study mo- special practical reference. This combination of bility. Besides those developed professional net- theory and practice is definitely not to be meant works in the field of library science there were during the regular curriculum in all participating also established new personal contacts being as institutions. a source for further cooperation within and after The students were able to realize during the the project. programme that the professional daily routine of librarians depends enormously on the selected kind of building architecture with all functional advantages and disadvantages for a compre-

40 41 THANKS APPENDICES

Thanks Appendices

Hereby we would like to express our kind thanks to the IP responsibles by DAAD in Bonn, Ms. Beate Körner and Ms. Britta Schmidt, who gave so much support and interest as well as understanding and encouragement during all the three project years from 2009 to 2011. It was a real pleasure to have a fruitful cooperation with such qualified and professional representatives there. Otherwise we would like to thank all IPBib responsibles from all our participating institutions in Brno, Sofia, Vienna and Vilnius for their practical and highly motivated cooperation. Special thanks to our IP-hosts in Vienna and Vilnius for all those additional organization efforts to be realized simultaneously to the comprehensive preparations for the new library buildings. Special thanks to the Department of International Affairs of Humboldt-Universität zu Berlin, especially to the ERASMUS representative, Mr. Dr. Dietmar Buchmann, who encouraged us to start and continue this new project in the field of Library and Information Science - thanks for all constant support as well as comfortable and experienced cooperation.

Dr. Gertrud Pannier Katharina Tollkühn IPBib project coordinators Humboldt-Universität zu Berlin

42 43 APPENDICES APPENDICES

Poster for the ERASMUS Intensive Programme Evaluation Conference: Abstract for the International Conference on Information Management BOBCATSSS 2012, which will take „Mobility and Innovation in European Context“, Bonn, 22nd to 23rd November 2011 place in Amsterdam from 23rd to 25th January 2012:

Abstract BOBCATSSS 2012 IPBib Best Practice in student mobility. International ERASMUS Intensive Programme IPBib 2009-2011 Das Grimm-Zentrum – (k)ein Bibliotheksmärchen “Das Grimm-Zentrum – (k)ein Bibliotheksmärchen“

INTERNATIONAL ERASMUS INTENSIVE PROGRAMME 2009-2011 25 studentswww.ibi.hu-berlin.de/ipbib Katharina Tollkühn and Dr. Gertrud Pannier together with Oliver Pohl, Katharina Ventzke and Heike Wilhelm *

intention concept benefit Berlin School of Library and Information Science

Within the framework of the EU Architectural and technological The intention of this project is to Faculty of Arts and Humanities I, Humboldt-Universität zu Berlin Programme for Lifelong Lear- processes are parts of the project support efficient and multinational ning, the intention of this project discussions, workshops and ex- professional training. It enhan- is to enable Library and Infor- cursions, as well as specific issues ces the international cooperation Dorotheenstr. 26, 10117 Berlin, Germany 15mation Science (LIS) studentslecturers to like public relations, information among institutions in the areas gain the theoretical and practi- literacy and modern library servi- of teaching, research and practical skills for necessary, logistical, ces. cal experience in the field of Li- technological, classification, con- brary and Information Science. struction, and security solutions for new library buildings. vilnius * [email protected], [email protected], [email protected], 2011 [email protected], [email protected]

universities public relations • Humboldt-Universität zu Berlin • website • Universität5 Wien nations• documentary film KEYWORDS: • University Vilnius berlin • photo gallery • Masaryk-University Brno • scientific papers new library buildings, international networking, academic education, student mobility • State University of Library and 2009 • international conferences Information Technologies Sofia ABSTRACT:

academic programme practical work excursions The Erasmus Intensive Programme IPBib “Das Grimm-Zentrum – (k)ein Bibliotheksmärchen” is • library buildings2 weeks• workshops in national and new library buildings in an international project that gives each year 25 Library and Information Science students from five • modern library services international teams • Austria • digitisation • sorting books • Germany • public relations • RFID tagging • Lithuania European countries (Germany, Austria, Czech Republic, Bulgaria, Lithuania) the opportunity to • information literacy work together on an authentic new library building. It was hold for three years. sustainability In the first year (2009) the project took place in Berlin, Germany, where the Humboldt-Universität • re-use of teaching material • networking was building a new library – the Jacob-und-Wilhelm-Grimm-Zentrum. This was a big project that 1 new • follow-uplibrary IP project LibCMASS included transforming a traditional depot library from the 19th century into a modern open access library and moving twelve branch libraries for Humanities into the new building. For the second year (2010) the project moved to Vienna, Austria, where the Library for Education, Linguistics and Comparative Literature was opened. Like before in Berlin the students got the exclusive opportunity to experience the consolidation of several library collections in a new library building from the theoretical idea up to the practical realization. contact The third and last year (2011) of the project continued in Vilnius, Lithuania. Also here a new buil- project coordinators: project partner SULSIT Sofia: vienna Katharina Tollkühn, HU Berlin Dr. Tania Todorova e-mail: [email protected] e-mail: [email protected] 2010 ding of the Vilnius University Library is formed – MKIC, the Center for Scholarly Communication Dr. Gertrud Pannier, HU Berlin contact student: e-mail: [email protected] Heike Wilhelm, HU Berlin e-mail: [email protected] and Information. The students got an impression of a library building that is in the making and ERASMUS Intensive Programmes „Mobility and Innovation in the European Context“ Evaluation Conference, Bonn, 22.-23. November 2011 could get deeply into the act.

44 45 APPENDICES NOTES

According to the EU Programme for Lifelong Learning, the intention of this project is to support an efficient and multinational professional training that otherwise is not or can only be provided by a very limited number of universities. It enables students and teachers to work together in international groups and so made it possible to compare different national LIS concepts and experiences. The project comprises a large variety of methods such as lectures, seminars and workshops which were complemented with practical work and excursions to different public and academic library buildings. The multiface-ted set of lectures by international academics from all partner universities provided students with insights into a modern LIS. The programme focused on topics like new library construction planning, information and communication technology, digitization, information literacy and modern information service, marketing and sponsoring, open access, e-resources and more. These topics of the academic part as well as the used project tools apply to the BOBCATSSS 2012 main topic “Information in E-motion”. The project focuses on the future of the information society and how to keep pace with the great changes that accompany it. Another important benefit of the programme is to give students the experience of living abroad to get international contacts and to enhance their professional competence. Also their experiences influence the content of their home curriculum and encourage other students to find exchange opportunities in the professional world. In that way the IPBib is an important contribution to develop an international network of the future information professionals. After finishing the IPBib Intensive Programme “Das Grimm-Zentrum – (k)ein Bibliotheksmärchen” in 2011 the sustainability of this project is secured by another anticipated Intensive Programme LibCMASS organised by IPBib partner SULSIT. The successful cooperation between the IPBib partner universities and libraries should inspire more institutions in the areas of teaching, research and practical experience. It would be a pleasure for us to present the whole project as a paper presentation in the theme area Organizations 2.0.

AUTHORS: Katharina Tollkühn is coordinator of the IPBib Intensive Programme and member of the public relations department at the University Library of Humboldt-Universität zu Berlin, Germany. Dr. Gertrud Pannier is co-organizer of the IPBib Intensive Programme, lecturer, member of the institute’s examination board and advisory office and ERASMUS coordinator at the Berlin School of Library and Information Science, Humboldt-Universität zu Berlin, Germany.

Oliver Pohl, Katharina Ventzke and Heike Wilhelm are students at the Berlin School for Library and Information Science, Berlin. They are participants of the IPBib 2011 Intensive Programme in Vilnius, Lithuania.