PARTNER GUIDE

May 11th & 12th, 2017 Business Design Centre ,

Your point of contact and Event Manager is:

Sam Hepburn [email protected] +44 (0) 7591406191

Sam Hepburn • [email protected] • 07591406191 1 Contents

1. Practical Set-Up 3

1. Venue details 3 2. Venue opening, Exhibition set-up & breakdown times 3 3. Vehicle access to the Business Design Centre 4 4. Parking at the Business Design Centre 5 5. Access to goods lifts 5 6. Floor plan 6

2. Your Booth 7 1. Booth specs 7 2. Equipment provided 7 3. Getting printed graphics on your shell scheme 8 4. Internet 8 5. Power supply 9 6. Ordering additional equipment 9 7. Printing on-site 9

3. Shipping & storage 10 4. Exhibitor passes 11 5. Accommodation 12 6. Forms 13

Please read the following information carefully. Failure to follow the following specifications will cause unnecessary delays to your booth set-up and may even result in your staff or equipment being turned away from the venue.

Sam Hepburn • [email protected] • 07591406191 2 Practical Information

1. Venue Details: London Business Design Cenre 52 , Islington, London N1 0QH, United Kingdom

2. Venue opening and Exhibition setup and breakdown times:

Devoxx UK conference rooms and conference activities are open to exhibitors and delegates at the following times:

When From Until

Thursday 11th May 8:00 am 7:30 pm Friday 12th May 8:00 am 6:00 pm

Devoxx UK exhibition is open to delegates during the following times. Your booth MUST be fully erected and staffed during these times.

When From Until

Thursday 11th May 8:00am 8:30pm Friday 12th May 8:00am 4:40pm

Exhibitor Set-Up & Breakdown Times During this time the Exhibition will NOT be open to delegates.

When From Until

Wednesday 10th May - Setup 1:00pm 7:30pm Friday 12th May - Breakdown 4:40pm 7:30pm

Sam Hepburn • [email protected] • 07591406191 3 Practical Information (continued)

3. Vehicle access to the Business Design Centre There is only vehicular access to the Loading Bay from . Pedestrian access is not permitted on the loading docks. Street parking restrictions apply and are enforced by Police and unforgiving Traffic Wardens armed with hefty fines.

Please note the Loading Bay is open only between 8:00am and 6:00pm daily. You will NOT be able to access the Loading Bay outside these hours. Please DO NOT arrange deliveries directly to the venue outside these times and please refer to the Shipping & Storage section for details of arranging deliveries prior to the event.

Sam Hepburn • [email protected] • 07591406191 4 Practical Information (continued)

4. Parking at the Business Design Centre

The Upper Street Car Park The Business Design Centre has an on-site car park with 250 undercover spaces. There is also additional car parking in the nearby shopping center Multi-story car park.

Tariff

Times Price Day Time 7:00am – 7:00pm £3.10 per hour, min 2 hours

Night Time 7:00pm – 7:00am £1.30 per hour

How to Book The BDC offers a pre-booking facility for parking for all events held at the Business Design Centre. They offer a pre-booking facility to guarantee spaces. All bookings have an additional £2.50 booking fee. To pre-book your car parking space, go to http://www.businessdesigncentre.co.uk/parking

5. Access to Goods Lifts

Please note these lifts are open 8:00am until 6:00pm daily There are two goods lifts in the Loading Bay for the delivery of stand materials and exhibits. Please make sure that all items shipped will fit within the dimensions below:

Main Hall Lift: • Size 4000mm x 1900mm x 1900 (height) - Capacity is 3000kg

Sam Hepburn • [email protected] • 07591406191 5 Practical Information (continued)

Trolleys Though the venue does have trollies available, we are unable to guarantee use during times of high demand. Exhibitors are therefore advised to bring their own if necessary.

6. Floor Plan

Devoxx UK is held at the Business Design Centre.

Sessions will be held in the Gallery Hall, Auditorium, rooms A to F and in the village green area.

The exhibition hall is located on the Mezzanine. Coffee, Lunch and Meet & Greet will beheld within the expedition space on the Mezzanine.

The DevRoxx party on Thursday will be held at the Islington Brewhouse and Kitchen, located 5 minutes walk from the BDC at Torrens Street, London, EC1V 1NQ

Sam Hepburn • [email protected] • 07591406191 6 Your Booth Please read the following information carefully as certain elements you will need to order. This CANNOT be done during set-up on Wednesday 10th May.

1. Booth Specs

Platinum Partner Booth Specs Booth Size (max): 8 x 4 metres 1mg Hard-wired Internet Connection

Gold Partner Booth Specs Booth Size: 5 x 3 metres

Silver Partner Booth Specs Booth Size: 4 x 2 metres

2. Equipment Provided

Devoxx UK provides all exhibitors with: 2 x chairs 1 x trestle table

Gold and Silver Exhibitors are provided with a shell scheme. Shell schemes provide the venue with the means to run internet and electricity to your booth, if required. The shell schemes have slightly different specifications for the different booth types. Please see the specifications below for more info on your booth type.

All Booth Shell Scheme Specifications: Height 2.5m Fascia overhang – including name panel

Silver stands will have Side Walls protruding 1m depth separating you from your neighboring exhibitors. Sam Hepburn • [email protected] • 07591406191 7 Your Booth (Cont)

3. Getting printed graphics on your shell scheme

If you would like to have your company’s graphics printed on your shell scheme this is available through the onsite printers at the Business Design Centre, Onward Display, for an additional cost.

Some basic specs and costs are below.

Seamless option: 1 x 5mm printed poly Seamless @ 2.41 x 1m - ￡140 + vat 1 x installation/deinstallation ￡160 + vat Standard Option: 1 x 5mm printed poly standard @ 2.41 x 1m - ￡115 + vat 1 x installation/deinstallation ￡110 + vat

Please contact Michael Brighty for full details on [email protected]

Please note that you MUST COMPLETE THE RISK ASSESSMENT before ordering Internet & power (info located on page 13 )

4. Internet

Devoxx UK has a good Wifi network provided in the exhibition hall, which is sufficient for answering emails and other low-bandwidth day-to-day tasks.

However, if you are planning to show demos on your stand, will be downloading or uploading large files etc. we strongly recommend you order a hard-wired connection.

Please note, Platinum Partners are provided with a 1mg hardwired connection as standard. If you wish to increase the spec, please order additional specs with the BDC. Prices start at £229 + VAT

Please order internet services via the Business Design Centre’s online ordering portal for Devoxx UK- http://oem.bdclondon.co.uk/devoxx17

Sam Hepburn • [email protected] • 07591406191 8 2.Your Booth (Cont)

5. Power supply

ALL EXHIBITORS ARE REQUIRED TO ORDER A POWER SUPPLY FOR THEIR BOOTH

Please order your power supply via the Business Design Centre’s online ordering portal for Devoxx UK - http://oem.bdclondon.co.uk/devoxx17

6. Ordering Additional Equipment

The Business Design Centre has a number of suppliers on-site through which you can order furniture, lighting, carpet, telecoms, AV and other equipment for your booth.

The full catalogue of available suppliers and equipment is available on the Business Design Centre Website link below: http://www.businessdesigncentre.co.uk/services/our-partners

You can order via each business’s website.

PLEASE INFORM US OF ANY EQUIPMENT YOU ARE ORDERING We will be on-site on Wednesday and can note any missing equipment and help rectify the situation quickly.

Your point of contact to copy on all email orders is Sam Hepburn [email protected]

7. Printing On-site

The venue has a basic laser printer behind the registration desk at Devoxx UK. This is available to print limited black & white A4 copies directly from USB if necessary. If you require anything more professional or with numerous copies, (10+) please contact the venue’s printer’s Onward Display (www.onwarddisplay.com) for assistance.

Sam Hepburn • [email protected] • 07591406191 9 3. Shipping & Storage

In order to facilitate correct handling and storage of your booth materials and any promotional material you’re bringing along, please follow the guidelines below carefully.

If you wish to have Devoxx UK store your booth equipment, swag and promotional items prior to setup on Wednesday 10th May, please send your deliveries to our Big Yellow Business Storage facility using the Shipping Guidelines below:

Shipping Guidelines • Large Exhibitor equipment can be delivered to the BYBS between normal business hours (9:00am – 5:00pm) between Wednesday 3rd May and Friday 5th May and on Monday 8th May and Tuesday 9th May. • If delivered your equipment will be waiting at your allocated booth space ready for setup on Wednesday. • If you attempt to deliver shipments outside these hours, they may be turned away at your expense • Please label ALL your packages with a coloured company logo, your company name and “Devoxx UK” on several sides of the parcels. • Please label ALL packages clearly with box numbers, i.e. Box 1 of 4 etc • Please label whether they are booth equipment or swag station items • All packages should come in ONE SHIPMENT • Please send them to: FAO: Sam Hepburn Devoxx UK 2017 Big Yellow Business Storage Room Number C72 7 Weir Rd Balham London SW12 0LT United Kingdom

Always inform Sam Hepburn by email or phone prior to sending material by courier

Sam Hepburn • [email protected] • 07591406191 10 4. Exhibitor Passes

All our sponsorships come with exhibitor passes and guest tickets (please check your contract for exact details.)

As an exhibitor you are welcome to use tickets specified in your contract for guests or staff as you wish, provided that you have a minimum number of staff, detailed below, onsite to staff your booth.

• Platinum Partners: 6 staff members • Gold Partners: 4 staff member • Silver Partners: 2 staff members

Please inform your Event Manager, Sam Hepburn by email when you have decided how your free passes are to be allocated to staff and to guests.

Please do not bring more staff than you have tickets allocated for without prior consent of the Event Manager. They may be turned away from the venue.

Please inform Sam Hepburn by email no later then then Tuesday May 2nd on how you would like to split the tickets. She will then issue you with a registration link and codes to redeem these tickets.

Total Ticket Allocations With Sponsorship

Platinum Partners : 12 passes Gold Partners : 8 passes Silver Partners: 4 passes

Sam Hepburn • [email protected] • 07591406191 11 5. Accommodation

The two closest hotels to the venue are:

Hilton, Islington 53 Upper Street, Islington London, N1 0UY United Kingdom

Premier Inn, London Islington Hotel 18 Parkfield Street, Islington London N1 0PS United Kingdom

Islington also has a good selection of apartments available on Airbnb, which can work out a lot cheaper than hotels in the area if you should so wish.

You can also find other nearby accommodation information on the Business Design Centre website by following the link http://www.businessdesigncentre.co.uk/services/hotels

Sam Hepburn • [email protected] • 07591406191 12 6. Forms

Please read this section carefully. Some forms are MANDATORY and non-completion WILL result in unnecessary delays to your booth setup or your staff being turned away from the event.

Mandatory Forms

Exhibitor Registration In order for your booth staff to be able to collect their exhibitor passes swiftly from the registration desk upon their arrival. Please ensure you register their tickets on the link provided by Sam Hepburn NO LATER than Tuesday 2nd May 2017

Risk Assessment This form is located in the Business Design Centre’s online portal. You WILL NOT be allowed to exhibit, order power, internet or any other products until it is complete. Please fill it out ASAP. At the latest by April 26th .

The link for the Business Design Centre’s online portal for Devoxx UK is: http://oem.bdclondon.co.uk/devoxx2017

The form covers a basic risk assessment. If you are having a custom stand built using saws, drills, etc. in setup, you will need to have a bespoke risk assessment. Please contact Kate Simpson at the Business Design Centre for further information if this is the case.

You can contact Charlotte via email on [email protected] or by phone on +44 (0) 207 288 6002

Sam Hepburn • [email protected] • 07591406191 13