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PPT Devoxx UK 2017 Partner Guide WIP V.1.1 Checked

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PPT Devoxx UK 2017 Partner Guide WIP V.1.1 Checked PARTNER GUIDE May 11th & 12th, 2017 Business Design Centre Islington, London Your point of contact and Event Manager is: Sam Hepburn [email protected] +44 (0) 7591406191 Sam Hepburn • [email protected] • 07591406191 1 Contents 1. Practical Set-Up 3 1. Venue details 3 2. Venue opening, Exhibition set-up & breakdown times 3 3. Vehicle access to the Business Design Centre 4 4. Parking at the Business Design Centre 5 5. Access to goods lifts 5 6. Floor plan 6 2. Your Booth 7 1. Booth specs 7 2. Equipment provided 7 3. Getting printed graphics on your shell scheme 8 4. Internet 8 5. Power supply 9 6. Ordering additional equipment 9 7. Printing on-site 9 3. Shipping & storage 10 4. Exhibitor passes 11 5. Accommodation 12 6. Forms 13 Please read the following information carefully. Failure to follow the following specifications will cause unnecessary delays to your booth set-up and may even result in your staff or equipment being turned away from the venue. Sam Hepburn • [email protected] • 07591406191 2 Practical Information 1. Venue Details: London Business Design Cenre 52 Upper Street, Islington, London N1 0QH, United Kingdom 2. Venue opening and Exhibition setup and breakdown times: Devoxx UK conference rooms and conference activities are open to exhibitors and delegates at the following times: When From Until Thursday 11th May 8:00 am 7:30 pm Friday 12th May 8:00 am 6:00 pm Devoxx UK exhibition is open to delegates during the following times. Your booth MUST be fully erected and staffed during these times. When From Until Thursday 11th May 8:00am 8:30pm Friday 12th May 8:00am 4:40pm Exhibitor Set-Up & Breakdown Times During this time the Exhibition will NOT be open to delegates. When From Until Wednesday 10th May - Setup 1:00pm 7:30pm Friday 12th May - Breakdown 4:40pm 7:30pm Sam Hepburn • [email protected] • 07591406191 3 Practical Information (continued) 3. Vehicle access to the Business Design Centre There is only vehicular access to the Loading Bay from Liverpool Road. Pedestrian access is not permitted on the loading docks. Street parking restrictions apply and are enforced by Police and unforgiving Traffic Wardens armed with hefty fines. Please note the Loading Bay is open only between 8:00am and 6:00pm daily. You will NOT be able to access the Loading Bay outside these hours. Please DO NOT arrange deliveries directly to the venue outside these times and please refer to the Shipping & Storage section for details of arranging deliveries prior to the event. Sam Hepburn • [email protected] • 07591406191 4 Practical Information (continued) 4. Parking at the Business Design Centre The Upper Street Car Park The Business Design Centre has an on-site car park with 250 undercover spaces. There is also additional car parking in the nearby shopping center Multi-story car park. Tariff Times Price Day Time 7:00am – 7:00pm £3.10 per hour, min 2 hours Night Time 7:00pm – 7:00am £1.30 per hour How to Book The BDC offers a pre-booking facility for parking for all events held at the Business Design Centre. They offer a pre-booking facility to guarantee spaces. All bookings have an additional £2.50 booking fee. To pre-book your car parking space, go to http://www.businessdesigncentre.co.uk/parking 5. Access to Goods Lifts Please note these lifts are open 8:00am until 6:00pm daily There are two goods lifts in the Loading Bay for the delivery of stand materials and exhibits. Please make sure that all items shipped will fit within the dimensions below: Main Hall Lift: • Size 4000mm x 1900mm x 1900 (height) - Capacity is 3000kg Sam Hepburn • [email protected] • 07591406191 5 Practical Information (continued) Trolleys Though the venue does have trollies available, we are unable to guarantee use during times of high demand. Exhibitors are therefore advised to bring their own if necessary. 6. Floor Plan Devoxx UK is held at the Business Design Centre. Sessions will be held in the Gallery Hall, Auditorium, rooms A to F and in the village green area. The exhibition hall is located on the Mezzanine. Coffee, Lunch and Meet & Greet will beheld within the expedition space on the Mezzanine. The DevRoxx party on Thursday will be held at the Islington Brewhouse and Kitchen, located 5 minutes walk from the BDC at Torrens Street, London, EC1V 1NQ Sam Hepburn • [email protected] • 07591406191 6 Your Booth Please read the following information carefully as certain elements you will need to order. This CANNOT be done during set-up on Wednesday 10th May. 1. Booth Specs Platinum Partner Booth Specs Booth Size (max): 8 x 4 metres 1mg Hard-wired Internet Connection Gold Partner Booth Specs Booth Size: 5 x 3 metres Silver Partner Booth Specs Booth Size: 4 x 2 metres 2. Equipment Provided Devoxx UK provides all exhibitors with: 2 x chairs 1 x trestle table Gold and Silver Exhibitors are provided with a shell scheme. Shell schemes provide the venue with the means to run internet and electricity to your booth, if required. The shell schemes have slightly different specifications for the different booth types. Please see the specifications below for more info on your booth type. All Booth Shell Scheme Specifications: Height 2.5m Fascia overhang – including name panel Silver stands will have Side Walls protruding 1m depth separating you from your neighboring exhibitors. Sam Hepburn • [email protected] • 07591406191 7 Your Booth (Cont) 3. Getting printed graphics on your shell scheme If you would like to have your company’s graphics printed on your shell scheme this is available through the onsite printers at the Business Design Centre, Onward Display, for an additional cost. Some basic specs and costs are below. Seamless option: 1 x 5mm printed poly Seamless @ 2.41 x 1m - ￡140 + vat 1 x installation/deinstallation ￡160 + vat Standard Option: 1 x 5mm printed poly standard @ 2.41 x 1m - ￡115 + vat 1 x installation/deinstallation ￡110 + vat Please contact Michael Brighty for full details on [email protected] Please note that you MUST COMPLETE THE RISK ASSESSMENT before ordering Internet & power (info located on page 13 ) 4. Internet Devoxx UK has a good Wifi network provided in the exhibition hall, which is sufficient for answering emails and other low-bandwidth day-to-day tasks. However, if you are planning to show demos on your stand, will be downloading or uploading large files etc. we strongly recommend you order a hard-wired connection. Please note, Platinum Partners are provided with a 1mg hardwired connection as standard. If you wish to increase the spec, please order additional specs with the BDC. Prices start at £229 + VAT Please order internet services via the Business Design Centre’s online ordering portal for Devoxx UK- http://oem.bdclondon.co.uk/devoxx17 Sam Hepburn • [email protected] • 07591406191 8 2.Your Booth (Cont) 5. Power supply ALL EXHIBITORS ARE REQUIRED TO ORDER A POWER SUPPLY FOR THEIR BOOTH Please order your power supply via the Business Design Centre’s online ordering portal for Devoxx UK - http://oem.bdclondon.co.uk/devoxx17 6. Ordering Additional Equipment The Business Design Centre has a number of suppliers on-site through which you can order furniture, lighting, carpet, telecoms, AV and other equipment for your booth. The full catalogue of available suppliers and equipment is available on the Business Design Centre Website link below: http://www.businessdesigncentre.co.uk/services/our-partners You can order via each business’s website. PLEASE INFORM US OF ANY EQUIPMENT YOU ARE ORDERING We will be on-site on Wednesday and can note any missing equipment and help rectify the situation quickly. Your point of contact to copy on all email orders is Sam Hepburn [email protected] 7. Printing On-site The venue has a basic laser printer behind the registration desk at Devoxx UK. This is available to print limited black & white A4 copies directly from USB if necessary. If you require anything more professional or with numerous copies, (10+) please contact the venue’s printer’s Onward Display (www.onwarddisplay.com) for assistance. Sam Hepburn • [email protected] • 07591406191 9 3. Shipping & Storage In order to facilitate correct handling and storage of your booth materials and any promotional material you’re bringing along, please follow the guidelines below carefully. If you wish to have Devoxx UK store your booth equipment, swag and promotional items prior to setup on Wednesday 10th May, please send your deliveries to our Big Yellow Business Storage facility using the Shipping Guidelines below: Shipping Guidelines • Large Exhibitor equipment can be delivered to the BYBS between normal business hours (9:00am – 5:00pm) between Wednesday 3rd May and Friday 5th May and on Monday 8th May and Tuesday 9th May. • If delivered your equipment will be waiting at your allocated booth space ready for setup on Wednesday. • If you attempt to deliver shipments outside these hours, they may be turned away at your expense • Please label ALL your packages with a coloured company logo, your company name and “Devoxx UK” on several sides of the parcels. • Please label ALL packages clearly with box numbers, i.e. Box 1 of 4 etc • Please label whether they are booth equipment or swag station items • All packages should come in ONE SHIPMENT • Please send them to: FAO: Sam Hepburn Devoxx UK 2017 Big Yellow Business Storage Room Number C72 7 Weir Rd Balham London SW12 0LT United Kingdom Always inform Sam Hepburn by email or phone prior to sending material by courier Sam Hepburn • [email protected] • 07591406191 10 4.
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