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Exhibition Manual 23 - 25 NOVEMBER 2021 Business Design Centre London EXHIBITION MANUAL petex.pesgb.org.uk #PETEX2021 PETEX 2021 23 - 25 November 2021 Hybrid Conference & Exhibition Business Design Centre (BDC), London This exhibition manual has been designed to help in your pre-event planning. Please read through all of the pages carefully as they highlight important information and key deadlines. KEY INFORMATION • Full Circle Exhibitions are the appointed venue stand contractor for PETEX 2021 • All exhibition set-up/opening/dismantle times can be found on page 12. • The latest version of the exhibition floorplan can be foundhere . • All forms and appendices can be found on pages 28 - 39. • You will find a key dates and deadlines checklist onpage 5. • If you have any queries, key contact information can be found on page 4. Page Key: Black page tab Information for shell scheme exhibitors Red page tab Information for space only exhibitors Disclaimer The information supplied in this manual has been prepared by the PESGB to assist Exhibitors in the presentation of their exhibition. Whilst every care has been taken to ensure that the details are correct at the time of publication, the PESGB shall not be responsible to any Exhibitor or any other person in respect to any inaccuracies or omission in the information contained herein, nor shall they be responsible or in any way concerned with any contract or agreement made by the Exhibitor with any persons, firm or company named in this manual. The PESGB are not the agents for either the exhibitors or sub-contractors and cannot accept liability in respect to any contract entered into between exhibitors or sub-contractors for the negligence or default of any such persons, their servants or agents. Unless otherwise stated, Exhibitors are responsible for making their own arrangements. Please contact [email protected] to find out more about Page | 2 our exhibition & sponsorship opportunities. Contents Page Key Contact Information 4 Exhibition Access 13 Exhibition Passes 13 Key Dates / Deadlines 5 Transferable Conference Badges 13 Venue Information 6 Named Conference Badges 13 Exhibitor Packs 13 Deliveries 6 Travel 6 Exhibition Build & Dismantle 14 - 15 Parking 6 Overview 14 General Information 7 - 10 Loading Bay Access 14 Stand Clearing and Dismantle 15 Accommodation 7 Audio Visual Hire 7 Shell Scheme Stand Info 16 - 18 Balloons/Inflatables 7 Shell scheme specifications 16 BDC online ordering system 7 Shell scheme accessories and extras 17 Carpet 7 Catering 7 Shell Scheme Health & Safety 19 - 21 Cleaning 8 General Health & Safety Information 19 Compressed Air 8 Reporting & emergency procedures 19 Electrics 8 Public Liability Insurance 20 Florist 8 Stand Risk Assessment 20 Furniture 8 CDM Information 21 Graphics Printing 8 Health & Safety Checklist 21 Internet 8 Space Only Stand Info 22 Lift Access 9 Logistics 9 Space Only Specifications 22 Porters and Assistance 9 Stand Contractor & Design Approvals 22 Public Liability 9 Space Only Health & Safety 23 - 25 Rigging 9 General Health & Safety Information 23 Rubbish Disposal 9 Reporting & emergency procedures 23 Security 10 Public Liability Insurance 24 Space Only Stand Contractors 10 Stand Risk Assessment 24 Storage 10 CDM Information 25 Water and waste 10 Health & Safety Checklist 25 Advertising and Promotion 11 Space Only Contractor Info 26 - 27 Exhibition 12 Exhibition Opening Times 12 Booking Forms & Appendices 28 - 39 petex.pesgb.org.uk Page | 3 #PETEX2021 Contact Details PESGB Business and Technology Centre E: [email protected] Bessemer Drive T: +44 (0) 20 7408 2000 Stevenage Event Website: petex.pesgb.org.uk Hertfordshire SG1 2DX Key Contact: Leanne Smith Venue Business Design Centre (BDC) E: [email protected] 52 Upper Street T: +44 (0) 207 288 6546 Islington W: www.businessdesigncentre.co.uk London N1 0QH Key Contact: Natalie Prew Shell Scheme Stand Contractor - Full Circle @ BDC E: [email protected] Business Design Centre (BDC) 52 Upper Street T: +44 (0)207 288 6546 Islington W: www.businessdesigncentre.co.uk London N1 0QH Key Contact: Natalie Prew Audio Visual Hire - Aztec Business Design Centre (BDC) E: [email protected] 52 Upper Street T: +44 (0) 20 7803 4000 Islington W: expo.aztecuk.com/collections/petex-2021 London N1 0QH Key Contact: Chris Harris Catering - The Good Eating Company Business Design Centre (BDC) E: [email protected] 52 Upper Street T: +44 (0) 845 260 3535 Islington W: www.businessdesigncentre.co.uk/organisers/catering-hospitality London N1 0QH Key Contact: Madeleine Holdsworth Furniture Hire - Concept Furniture E: [email protected] Unit 131, Hartlebury Trading Estate T: +44 (0) 1299 254 090 Kidderminster Worcestershire W: www.conceptfurniture.co.uk DY10 4JB Key Contact: Lyndsey Hill Graphics - Onward Displays Business Design Centre (BDC) E: [email protected] 52 Upper Street T: +44 (0) 20 3219 7920 Islington W: onwarddisplay.com/exhibitions London N1 0QH Key Contact: Ashley Gee-Allaway Page | 4 Key Dates and Deadlines PAGE DEADLINE DATE CHECK Shell Scheme Only: Health & Safety Copy of exhibitor risk assessment form 28 - 29 14 October 2021 Copy of public liability insurance certificate - 14 October 2021 Copy of company health & safety policy - 14 October 2021 Signed copy of health & safety declaration 30 14 October 2021 Space Only: Health & Safety Self-build stand contractor nomination form 27 26 August 2021 Copy of exhibitor risk assessment form 28 - 29 14 October 2021 Copy of public liability insurance certificate - 14 October 2021 Copy of company health & safety policy - 14 October 2021 Signed copy of health & safety declaration 30 14 October 2021 Space Only: Contractors Copy of stand designs for approval - 7 October 2021 Copy of stand contractors risk assessment - 7 October 2021 Copy of stand contractors method statement - 7 October 2021 Copy of stand contractors public liability insurance certificate - 7 October 2021 Loading Bay Timeslot Booking - 4 November 2021 Additional Ordering Rigging 11 22 October 2021 Furniture ordering 11 4 November 2021 AV ordering 7 - 9 8 November 2021 Catering ordering 11 11 November 2021 Electrics ordering 11 11 November 2021 Stand graphics ordering 15 - 16 11 November 2021 Internet ordering 11 11 November 2021 Page | 5 29/06/2021 Business Design Centre - Google Maps Business Design Centre Business Design Centre (BDC) The exhibition will take place across the Village Green, Mezzanine and Gallery Hall spaces at the BDC. Full details about the venue can be found on the PETEX 2021 event website. Venue Address: 52 Upper Street London Islington N1 0QH United Kingdom Deliveries Map data ©2021 1000 ft The BDC is not able to accept any deliveries before Sunday 21st November 2021 as there are long term storage PETEX 2021 facilities available on site. Any deliveries sent before this Company Name, Contact Name & Stand Number date will be refused. When addressing deliveries to the Number of parcels (__ of __) venue, please clearly mark them as per this example. Business Design Centre 52 Upper Street Transportation of deliveries to individual stands must be London https://www.google.com/maps/place/Business+Design+Centre/@51.535555,-0.105952,15z/data=!4m5!3m4!1s0x0:0x26e058fdce21434a!8m2!3d51.5355548!4d-0.1059521?hl=en-GBarranged as part of the delivery. The PESGB and BDC N1 0QH 1/9 cannot be held responsible for moving deliveries to United Kingdom stands. Travel The BDC is situated in the heart of Islington, London, with excellent public transport links across the city and to London airports. Further information on getting to the venue can be found on the conference website. Nearest Underground Stations: Angel (4 minutes walk) and Highbury & Islington (15 minutes walk) Nearest National Rail Stations: Euston, King’s Cross and London Bridge. Parking There is a secure, payable car park adjacent to the venue with 250 spaces, including disabled parking bays and electric vehicle charging points. Please note there is a 1.9m height limit at this car park. Overnight stays are available and spaces can be pre-booked directly on the venue’s website. Sat Nav Postcode: N1 0PW Page | 6 General Information Accommodation PESGB are working with accommodation agency Event Express to provide To make a discounted hotel accommodation for exhibitors for PETEX, close to the venue. booking, please follow this link: If you have any queries regarding accommodation, or if you require further Event Express assistance, please call Event Express on +44 (0) 1905 732 737 or email Accommodation [email protected]. Audio Visual hire Aztec are the preferred supplier of AV equipment for PETEX 2021. Based at the BDC, Aztec are able to offer a range of AV equipment from touch screens, to PA systems. Orders can be placed directly on Aztec’s website and they are currently offering a 20% discount on many items for PETEX exhibitors. You can view more information about Aztec’s offering in Appendix 6.0. Orders must be placed by Monday 8 November 2021. Balloons/Inflatables Use of helium or gas filled balloons must be agreed in writing to the venue key contact prior to the event. A £100.00 refundable deposit will be required for their use at the venue. BDC online ordering system The BDC offers on an online ordering portal for those exhibiting at the venue. On the site, you can book and pay for shell scheme & space only electrics, shell scheme enhancements and stand internet. To place an online order, please visit: oem.bdclondon.co.uk/PETEX2021. You will first need to create an account to access the Shop. Carpet All exhibition floors are fully carpeted. Contractors must ensure that adequate precautions are taken to protect the carpet from damage when building stands. You will be required to lay a wooden floor/platform before any additional floor covering is used. This must also be finished with metal/plastic edging trim.
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