Exhibition Manual

23 - 25 NOVEMBER 2021 Business Design Centre London

EXHIBITION MANUAL

petex.pesgb.org.uk #PETEX2021 PETEX 2021 23 - 25 November 2021

Hybrid Conference & Exhibition Business Design Centre (BDC), London

This exhibition manual has been designed to help in your pre-event planning. Please read through all of the pages carefully as they highlight important information and key deadlines.

KEY INFORMATION

• Full Circle Exhibitions are the appointed venue stand contractor for PETEX 2021

• All exhibition set-up/opening/dismantle times can be found on page 12.

• The latest version of the exhibition floorplan can be foundhere .

• All forms and appendices can be found on pages 28 - 39.

• You will find a key dates and deadlines checklist onpage 5.

• If you have any queries, key contact information can be found on page 4.

Page Key:

Black page tab Information for shell scheme exhibitors

Red page tab Information for space only exhibitors

Disclaimer The information supplied in this manual has been prepared by the PESGB to assist Exhibitors in the presentation of their exhibition. Whilst every care has been taken to ensure that the details are correct at the time of publication, the PESGB shall not be responsible to any Exhibitor or any other person in respect to any inaccuracies or omission in the information contained herein, nor shall they be responsible or in any way concerned with any contract or agreement made by the Exhibitor with any persons, firm or company named in this manual.

The PESGB are not the agents for either the exhibitors or sub-contractors and cannot accept liability in respect to any contract entered into between exhibitors or sub-contractors for the negligence or default of any such persons, their servants or agents. Unless otherwise stated, Exhibitors are responsible for making their own arrangements.

Please contact [email protected] to find out more about Page | 2 our exhibition & sponsorship opportunities. Contents Page

Key Contact Information 4 Exhibition Access 13 Exhibition Passes 13 Key Dates / Deadlines 5 Transferable Conference Badges 13 Venue Information 6 Named Conference Badges 13 Exhibitor Packs 13 Deliveries 6 Travel 6 Exhibition Build & Dismantle 14 - 15 Parking 6 Overview 14 General Information 7 - 10 Loading Bay Access 14 Stand Clearing and Dismantle 15 Accommodation 7 Audio Visual Hire 7 Shell Scheme Stand Info 16 - 18 Balloons/Inflatables 7 Shell scheme specifications 16 BDC online ordering system 7 Shell scheme accessories and extras 17 Carpet 7 Catering 7 Shell Scheme Health & Safety 19 - 21 Cleaning 8 General Health & Safety Information 19 Compressed Air 8 Reporting & emergency procedures 19 Electrics 8 Public Liability Insurance 20 Florist 8 Stand Risk Assessment 20 Furniture 8 CDM Information 21 Graphics Printing 8 Health & Safety Checklist 21 Internet 8 Space Only Stand Info 22 Lift Access 9 Logistics 9 Space Only Specifications 22 Porters and Assistance 9 Stand Contractor & Design Approvals 22 Public Liability 9 Space Only Health & Safety 23 - 25 Rigging 9 General Health & Safety Information 23 Rubbish Disposal 9 Reporting & emergency procedures 23 Security 10 Public Liability Insurance 24 Space Only Stand Contractors 10 Stand Risk Assessment 24 Storage 10 CDM Information 25 Water and waste 10 Health & Safety Checklist 25 Advertising and Promotion 11 Space Only Contractor Info 26 - 27 Exhibition 12 Exhibition Opening Times 12 Booking Forms & Appendices 28 - 39

petex.pesgb.org.uk Page | 3 #PETEX2021 Contact Details

PESGB Business and Technology Centre E: [email protected] Bessemer Drive T: +44 (0) 20 7408 2000 Stevenage Event Website: petex.pesgb.org.uk Hertfordshire SG1 2DX Key Contact: Leanne Smith

Venue Business Design Centre (BDC) E: [email protected] 52 Upper Street T: +44 (0) 207 288 6546 Islington W: www.businessdesigncentre.co.uk London N1 0QH Key Contact: Natalie Prew

Shell Scheme Stand Contractor - Full Circle @ BDC E: [email protected] Business Design Centre (BDC) 52 Upper Street T: +44 (0)207 288 6546 Islington W: www.businessdesigncentre.co.uk London N1 0QH Key Contact: Natalie Prew

Audio Visual Hire - Aztec Business Design Centre (BDC) E: [email protected] 52 Upper Street T: +44 (0) 20 7803 4000 Islington W: expo.aztecuk.com/collections/petex-2021 London N1 0QH Key Contact: Chris Harris

Catering - The Good Eating Company Business Design Centre (BDC) E: [email protected] 52 Upper Street T: +44 (0) 845 260 3535 Islington W: www.businessdesigncentre.co.uk/organisers/catering-hospitality London N1 0QH Key Contact: Madeleine Holdsworth

Furniture Hire - Concept Furniture E: [email protected] Unit 131, Hartlebury Trading Estate T: +44 (0) 1299 254 090 Kidderminster Worcestershire W: www.conceptfurniture.co.uk DY10 4JB Key Contact: Lyndsey Hill

Graphics - Onward Displays Business Design Centre (BDC) E: [email protected] 52 Upper Street T: +44 (0) 20 3219 7920 Islington W: onwarddisplay.com/exhibitions London N1 0QH Key Contact: Ashley Gee-Allaway

Page | 4 Key Dates and Deadlines

PAGE DEADLINE DATE CHECK

Shell Scheme Only: Health & Safety Copy of exhibitor risk assessment form 28 - 29 14 October 2021 Copy of public liability insurance certificate - 14 October 2021 Copy of company health & safety policy - 14 October 2021 Signed copy of health & safety declaration 30 14 October 2021

Space Only: Health & Safety Self-build stand contractor nomination form 27 26 August 2021 Copy of exhibitor risk assessment form 28 - 29 14 October 2021 Copy of public liability insurance certificate - 14 October 2021 Copy of company health & safety policy - 14 October 2021 Signed copy of health & safety declaration 30 14 October 2021

Space Only: Contractors Copy of stand designs for approval - 7 October 2021 Copy of stand contractors risk assessment - 7 October 2021 Copy of stand contractors method statement - 7 October 2021 Copy of stand contractors public liability insurance certificate - 7 October 2021 Loading Bay Timeslot Booking - 4 November 2021

Additional Ordering Rigging 11 22 October 2021 Furniture ordering 11 4 November 2021 AV ordering 7 - 9 8 November 2021 Catering ordering 11 11 November 2021 Electrics ordering 11 11 November 2021 Stand graphics ordering 15 - 16 11 November 2021 Internet ordering 11 11 November 2021

Page | 5 29/06/2021 Business Design Centre - Google Maps

Business Design Centre Business Design Centre (BDC)

The exhibition will take place across the Village Green, Mezzanine and Gallery Hall spaces at the BDC. Full details about the venue can be found on the PETEX 2021 event website.

Venue Address: 52 Upper Street London Islington N1 0QH United Kingdom

Deliveries Map data ©2021 1000 ft The BDC is not able to accept any deliveries before Sunday 21st November 2021 as there are long term storage PETEX 2021 facilities available on site. Any deliveries sent before this Company Name, Contact Name & Stand Number date will be refused. When addressing deliveries to the Number of parcels (__ of __) venue, please clearly mark them as per this example. Business Design Centre 52 Upper Street Transportation of deliveries to individual stands must be London https://www.google.com/maps/place/Business+Design+Centre/@51.535555,-0.105952,15z/data=!4m5!3m4!1s0x0:0x26e058fdce21434a!8m2!3d51.5355548!4d-0.1059521?hl=en-GBarranged as part of the delivery. The PESGB and BDC N1 0QH 1/9 cannot be held responsible for moving deliveries to United Kingdom stands.

Travel The BDC is situated in the heart of Islington, London, with excellent public transport links across the city and to London airports. Further information on getting to the venue can be found on the conference website.

Nearest Underground Stations: Angel (4 minutes walk) and Highbury & Islington (15 minutes walk) Nearest National Rail Stations: Euston, King’s Cross and London Bridge.

Parking There is a secure, payable car park adjacent to the venue with 250 spaces, including disabled parking bays and electric vehicle charging points. Please note there is a 1.9m height limit at this car park. Overnight stays are available and spaces can be pre-booked directly on the venue’s website.

Sat Nav Postcode: N1 0PW Page | 6 General Information

Accommodation PESGB are working with accommodation agency Event Express to provide To make a discounted hotel accommodation for exhibitors for PETEX, close to the venue. booking, please follow this link: If you have any queries regarding accommodation, or if you require further Event Express assistance, please call Event Express on +44 (0) 1905 732 737 or email Accommodation [email protected].

Audio Visual hire Aztec are the preferred supplier of AV equipment for PETEX 2021. Based at the BDC, Aztec are able to offer a range of AV equipment from touch screens, to PA systems. Orders can be placed directly on Aztec’s website and they are currently offering a 20% discount on many items for PETEX exhibitors.

You can view more information about Aztec’s offering in Appendix 6.0. Orders must be placed by Monday 8 November 2021.

Balloons/Inflatables Use of helium or gas filled balloons must be agreed in writing to the venue key contact prior to the event. A £100.00 refundable deposit will be required for their use at the venue.

BDC online ordering system The BDC offers on an online ordering portal for those exhibiting at the venue. On the site, you can book and pay for shell scheme & space only electrics, shell scheme enhancements and stand internet. To place an online order, please visit: oem.bdclondon.co.uk/PETEX2021. You will first need to create an account to access the Shop.

Carpet All exhibition floors are fully carpeted. Contractors must ensure that adequate precautions are takento protect the carpet from damage when building stands. You will be required to lay a wooden floor/platform before any additional floor covering is used. This must also be finished with metal/plastic edging trim. Stand carpet must not be laid or fixed directly to the BDC fitted carpet.

It is not permitted to cut any carpet tiles. Any damage costs will be charged to the exhibitor.

Catering The Good Eating Company are the exclusive caterers for the venue and all food and drink must be ordered via them. Exhibitors wishing to organise food and beverages for their stand should contact the catering team as soon as possible to discuss requirements.

More information about The Good Eating Company can be found here.

During the show, Jack’s Café will be open each day for food and drink. The Café can be found on the Gallery level.

Page | 7 Cleaning The BDC venue will ensure all common areas are cleaned during the conference, including all gangways on the exhibition floor.

Exhibitors are requested to place refuse for collection in bags and leave them in the aisles at close of business. If any special cleaning services are required, exhibitors should contact the venue’s key contact to make arrangements.

Compressed Air It is possible to use compressed air at the BDC however written authority must be obtained prior to arrival on site from the venue key contact.

Electrics All shell scheme packages will include 500w socket/s and spot lighting appropriate to size of stand. Consumption and testing are included in the shell scheme rates. Space Only stands will not include any electrics.

Any portable electrical appliances brought on site should ensure that they have been regularly tested (Portable Appliance Tested) and bear a recent PAT test pass certificate.

If your stand requires additional electrics, these can be booked through the venue’s online ordering system. Orders must be made by Thursday 11 November 2021. Tariffs for 2021 can be found in Appendices 1.0 and 2.0.

Florist Angel Flowers T: +44 (0) 20 7704 6312 W: angelflowersandplants.co.uk

Furniture Exclusive Discount! Furniture is not included with any shell scheme or space only stands and so Order before 22 October and must be arranged separately if required. Furniture can be ordered through enjoy 10% off your order. Concept Furniture via their website: www.conceptfurniture.co.uk/. Use code: 10OFF

Graphics and Printing Onward Displays are based at the BDC and can offer a wider range of graphics services from shell scheme panels to free standing branded displays. More information about their services can be found on page 18 or you can visit: onwarddisplay.com/exhibitions.

Internet Access The BDC offers free, unsupported Wi-Fi across all areas of the venue, including the exhibition spaces. If your stand is reliant on a strong connection for sales or demonstrations, we would strongly advise that you get a hard-wired connection to your stand. This can be arranged directly with the BCD and can be booked via their online ordering system. Tariffs can be viewed in Appendix 5.0. Page | 8 Lift Access There are 2 goods lifts in the Loading Bay for the delivery of stand materials and exhibits. Exhibitors/ Contractors should be aware that there are a number of doorways to pass through when taking items from the goods lifts to the Mezzanine.

There is also a passenger lift to all levels for visitors in the entrance foyer.

Logistics Meritex are able to offer a comprehensive range of freight, lifting and courier services to help in your planning. Arrangements can be made by contacting the team directly. E: Rasa Margyte ([email protected]) or Paul Saunders ([email protected]) T: +44 (0) 1392454999 W: www.meritex.co.uk

Porters and Assistance The BDC are not able to offer porter services directly but have recommended Pinnacle Crew Ltd who may be able to help. If you require assistance, please email [email protected] or call +44 (0) 345 300 2468.

Neither PESGB or the BDC are able to provide trolleys, pump trucks or forklifts.

Public Liability Insurance All exhibitors are responsible for insuring themselves against any legal liability in respect of injury, loss or damage to property belonging to third parties, if your corporate insurance does not already cover these. In addition, you should protect your expenditure against abandonment or curtailment of the event.

As part of the PESGB and BDC Venue’s health and safety requirements, this level of cover must be no less than £2 million. A copy of your insurance certificate must be submitted prior to the event to enable you to exhibit with us.

Any stand contractors appointed by exhibitors for Space Only stand builds must have valid, third party liability insurance to the value of at least £5 million. A copy of this certificate will be requested before contractors will be allowed on-site.

Rigging It may be possible for banners/signs to be rigged above your exhibition stand. Where this is required, stand contractors should contact the venue key contact to approve the location and installation, as well as specifications and costs. Banners must be stitched at the top and bottom and not glued. Please note that only BDC approved rigging companies will be permitted to carry out rigging within the BDC.

All rigging must be approved at least 4 weeks before the start of the conference.

Rubbish Disposal The BDC will remove ‘normal waste’ produced during the build up and breakdown periods. Normal waste includes packaging and other small items. All exhibitors and contractors are responsible for the removal of all other waste created during the build-up / dismantle including carpets, pallets, metal work and stand fitting materials. This must be taken off site. Page | 9 Security As the exhibition will be open throughout the conference, exhibitors are advised to keep their stands staffed at all times when the exhibition is open. PESGB and the BDC accept no liability for broken, missing or stolen goods.

Space Only Stand Contractors If your company has booked a Space Only stand, you have the flexibility to appoint any preferred contractor to design and build your stand. If you are still looking for a contractor for the event, below are the details of two contractors who have worked with the PESGB and BDC venue before and so have good knowledge of the space and show.

Indalo International Full Circle Events Key Contact: Jason Banks Key Contact: Sze Wai Wong

E: [email protected] E: [email protected]

T: +44 (0) 1392 204 304 T: +44 (0) 161 393 3949

W: indalo-uk.com W: www.fullcircleeventsltd.co.uk

Storage Storage space will be available on-site for exhibitors to store additional items to restock, along with packing cases/boxes. We would ask all exhibitors to be mindful of each other when using the storage area(s) to ensure everybody can make use of the space. Please ensure boxes are clearly labelled with company details and are tidily stored to minimise risks to other users. All empty boxes, packaging and rubbish must be cleared by the end of the event.

Exhibitors are expressly forbidden to store any exhibits or packing materials behind or between stands due to the risk of fire. Items found in these areas or outside the freight doors will be removed and disposed of.

At the end of the conference, items ready to be collected must be moved to storage area 118 on the ground floor. Items must be clearly marked with company name, contacts details and shipping information. All items must be collected by 16:00 on Friday 26 November 2021. Any items left after this time will be disposed of by the venue.

Water and waste Water supply, together with waste disposal, is available within most of the exhibition areas if required. This can be ordered on the BDC’s online ordering system.

EXHIBITION NETWORKING AND DRINKS Tuesday 23 November 2021 | 17:30 - 19:30

We have scheduled a dedicated exhibition networking evening on Day 1 of PETEX 2021 to give delegates more time to visit the exhibition floors and meet you! We would encourage exhibitors to think about organising stand events, catering and drinks to add to the buzz of the evening.

Please contact [email protected] if you have any Page | 10 queries about exhibiting at PETEX 2021. Advertising and Promotion

Catching the attention of our delegates can be difficult in a busy exhibition, so we offer a variety of alternative advertising opportunities to raise your brand profile and help you stand out from other exhibitors. These could be used to promote products on your stand, events that you have organised or even speakers to look out for within the technical programme. Below is a list of all available advertising opportunities and all the information you will need to make a booking.

If you would like to discuss any other promotional ideas you may have, please contact our Exhibition and Sponsorship Manager, Leanne Smith.

PESGB Advertising PETEX Exhibitor Discount! We have a number of advertising opportunities available across our Book before 15 October platforms to help promote your company’s participation in PETEX 2021. and save 10% on ALL pre-conference advertising Magazine Advertising The PESGB Magazine is an online monthly publication shared with c.4,000 members from around the world. Choose a full-page or half-page and highlight your attendance to the show or promote your company’s activities. Prices start from only £889.90 +VAT.

Online Services Get your brand in front our 9,000+ online followers by choosing one of our digital advertising opportunities. We are able to offer both short and long term campaigns across LinkedIn and Twitter, giving you greater flexibility to share important news and updates; and to reinforce your brand image to an active professional network. Campaigns starting from £200.00 +VAT.

New for PETEX Website Banner Advert 2021 A brand new opportunity - we are offering static banner adverts on the homepage of the PETEX 2021 website! With thousands of views per month and growing, this is an opportunity to boost your brand awareness directly to those interested in the PETEX 2021 Conference. Available for 1 month placements at £550.00 +VAT per month. Hurry... availability for this fantastic opportunity is limited!

For all advertising enquiries, please contact our Events Marketing OfficerSimona Pszon.

YOUNG PROFESSIONAL ATTENDANCE FUND The PESGB are committed to supporting young professionals (YP) in the industry and are continuously looking for new ways to help their professional development. Networking is a key element of this and what better place to network that at a live event! To give more early career geoscientist’s the opportunity to make connections at key industry events, we will be holding a prize draw for the chance to win 1-day tickets to PETEX 2021!

If you would like to contribute to this draw to give another young professional the chance to attend the show, please contact our Exhibition and Sponsorship Manager, Leanne Smith.

petex.pesgb.org.uk Page | 11 #PETEX2021 Exhibition

The exhibition will be held over 3-floors at the BDC - The Village Green, Mezzanine and Gallery Hall & Bays. Each of these areas have direct access from the main entrance of the venue and can be easily navigated around. Delegates will have access to the exhibition throughout the conference not only during break times, but also when programmed sessions are taking place. For the benefit of all delegates and fellow exhibitors, we would ask that all stands are maintained to a consistently high standard throughout the exhibition.

Exhibition Opening Times

Sunday 21 November 2021 Build Day 1 - Contractor access ONLY 09:00 - 17:30

Monday 22 November 2021 Build Day 2 - Contractor access ONLY 08:00 - 15:00 Exhibition build sign-off 15:00 - 16:00 Exhibitor access for stand dressing 16:00 - 21:00

Tuesday 23 November 2021 Exhibitor access for stand dressing 08:00 Final exhibition sign off 08:20 Conference & Exhibition open to delegates* 08:30 Day 1 Conference close 17:30 Exhibition Networking and Drinks 17:30 - 19:30

Wednesday 24 November 2021 Exhibitor Access for set-up 08:00 Conference & Exhibition open to delegates* 08:30 - 17:30 Day 2 Conference close 17:30 PETEX Social Evening (Option to keep exhibition stand open) 17:30 - 19:30

Thursday 25 November 2021 Exhibitor Access for set-up 08:00 Conference & Exhibition open to delegates* 08:30 - 17:30 Conference & Exhibition closes 17:30 Exhibitors undress their stands 18:00 - 21:30

Friday 26 November 2021 Dismantle Day - Contractor access ONLY 08:00 - 16:00

*Timings are subject to change. Page | 12 A conference badge (named or transferable) must be worn by every Exhibition Access delegate, including exhibitors, at all times whilst at the venue. Exhibitor Staff List Ahead of the conference, all exhibiting companies will be asked to submit a list of staff members expected on-site during the conference. This list will be used to monitor access into the venue when using an Exhibitor Pass (see below).

Transferable Conference Badges Included as part of an exhibition stand booking, you will receive a number of transferable conference badges. These will give the wearer access to all conference sessions. Each transferable badge will state your company name only, allowing them to be passed between your team on site. The transferable conference badges will be placed inside your exhibitor pack, which will need to be collected on arrival at the venue from the registration desk.

Amending transferable conference badges to a named badge There is an option to assign any of your transferable conference badges to a named person, if preferred. Once the badge has been assigned to a named person, only that named person will be able to use the badge. They will also need to collect their badge from the main registration desk when they arrive at the venue.

If you wish to assign a transferable badge to a named person, this must be arranged prior to the conference by contacting our Exhibition and Sponsorship Manager, Leanne Smith.

Exhibitor Passes When entering the BDC, all delegates must collect or present their conference badge to gain access. In instances when stand staff are sharing a transferable badge and need to pick this badge up from an exhibition stand, access into the venue will be granted on presentation of an Exhibitor Pass.

A digital Exhibitor Pass, with company name, will be emailed to each stand key contact ahead of the event. Copies of this pass can then be distributed to staff who will be working at the event. On arrival to the venue, exhibition stand staff who do not have a badge will need to show their Exhibitor Pass to the registration team either in printed or electronic format. Their details will then be checked against the staff list provided by each company and access will be granted to the exhibition floors, if all is in order. Once members of staff have reached their exhibition stand, they will then need to put on a conference badge immediately.

Exhibitor Passes will not give access to any conference sessions. Anyone wishing to attend a session without a conference badge (named or transferable) will be denied access to the conference rooms.

Exhibitor Packs All exhibitors will receive an Exhibitor Pack on arrival to the venue, which will include your transferable conference passes. The packs must be collected from the registration desk and will need to be signed for on collection. Once collected, all badges are solely your responsibility.

DON’T FORGET... Additional conference registrations can be purchased for your team. All exhibitors are offered the PESGB member rate for additional bookings, which can be arranged by contacting our Exhibition and Sponsorship Manager, Leanne Smith. Costs will depend on when the registration(s) are purchased, as follows: Booking Cycle Phase 2 | £355.00 +VAT | 12 Feb - 11 Sept Booking Cycle Phase 3 | £495.00 +VAT | 11 Sept - 22 Nov Booking Cycle Phase 4 | £600.00 +VAT | 23 Nov - 25 Nov (Onsite bookings) Page | 13 Exhibition Build and Dismantle

The building of all shell schemes and contracted space only stands will begin on Sunday 21 November. During this time the Village Green (Ground Level), Mezzanine, Gallery Hall and Gallery Bays will be under strict CDM (Construction Design Management) regulations and so exhibitors will not be able to enter the area. The hall will be managed by PESGB’s appointed Health and Safety Advisor who will not permit access to any unauthorised personnel.

On Monday 22 November, space only contractors will have until 15:00 to finish building before inspection and sign off by PESGB’s appointed Health and Safety Advisor and the venue. Once all stands have been signed off, CDM will be lifted from all areas and exhibitors will be able to enter to dress their stands. This has been scheduled from 16:00 - 21:00 on Monday 22 November.

If PESGB’s appointed Health and Safety Advisor deems the areas to be safe whilst space only contractors are completing finishing touches, they may permit early access to exhibitors on Monday 22 November. If this is the case, all exhibitors entering the exhibition spaces must wear a Hi-Vis jacket and appropriate footwear. This will not be supplied by the PESGB. Without this protective equipment, access will not be granted.

Mezzanine and Ground

Gallery Atrium • Fully DDA Compliant Exhibitors must have their stands ready by 08:20 on Tuesday 23 November for final sign• Fully carpeted off exhibition and conferenceand halls the • opening of the exhibition to the public at 08:30. • Manned service desk during build up and breakdown • Access for goods direct to hall • Hall heating and general lighting • Secure exhibitor storage area available throughout tenancy • Complimentary Cleaning Services to venue areas Venue FIRE • EXIT Digital Directional Signage FIRE FIRE • Organiser Car Parking for event duration Floorplan EXIT EXIT • Free WiFi Open Zone (Higher bandwidth upgrade available)  Water refill stations Auditorium A Charging stations Gallery Hall

FIRE Registration Desk in the foyer EXIT • Wired Internet Connection F GH Gallery Hall • FIRE Goods lift to Dedicated phone line EXIT Loading Bay • Power sockets Main Hall • Goods lift to Purpose built cloakroom facilities Registration Loading Bay E DCB Cloakroom • Digital signage screens G F FIRE EXIT Organiser’s Office space E • Reception Area • • Personal Kitchen • Photocopier • Phones • Fax Machine Cloakroom Ground • Internet/Phone Lines 06/07/2021 Business Design Centre - Google Maps • Mezzanine Level Entrance D Sky Television • Tannoy to main hall for announcements

Lift Registration Digital Signage Locations

• Jack’s Graphics to be provided by organiser (1080W x 1920L) Ex ecutive • Business Design Centre Centre Acceptable formats: VIDEO (MPEG, AVI, Divx, Xvid, VOB), AUDIO ( MP3, WMA), JPEG. • For PowerPoint templates contact your Project Manager • All graphics to be provided no later than 5 working days prior to your event for approval by your Project Manager. FIRE FIRE FIRE These screens are for Mezzanine events A EXIT B EXIT EXIT C Organiser’s Office These screens are for Gallery Hall and Atrium events Dimensions Notes: A Stairwells Gross S p a ce Net S p a ce Len g th (M ) Wid th (M ) Heig h t (M ) There are 2 goods lifts in the Loading Bay for the delivery Mezzanine 2088m² 1338 m² 70.37 30.70 16.5 of stand materials and exhibits. Groun d Level 471.5m² 352.5m² 15.49 32.0 - Main Hall Ga llery Ba ys 1468m² 1010m² 7.02 4.67 3.0 • Goods Lift - Size 4000mm x 1900mm x 1900m (height) Gallery Hall 837m² 507m² 42.7 19.75 6.85 • Capacity 3000kg Ga llery Atriu m 558m² 363m² 42.69 19.75 2.75 Gallery Hall Conferenc e Centre 1140m² 840m² Loading Bay Access • Goods lift - Size 5500mm x 2550mm x 2500mm (height) To t a l 6565.5m² 4430.5m² • Capacity 3000kg The BDC is serviced by a main loading bay to the rear of the building, which can be accessed off of Liverpool Road (see map below). When arriving at Liverpool Road, look for the ‘Goods In’ sign between Bromfield Street and Barford Street. Delivery drivers must report to the security office on arrival before access is granted through the electronic barriers. All passengers are reminded that they Loading Bay must follow instructions of the traffic management team. Please note that the speed limit is 5mph and some areas have height restrictions in place.

The rear Loading Bay is best suited to larger vehicles including articulated lorries and Luton vans. For smaller vehicles under 2m in height, we recommend utilising the secondary unloading area at the front of the BDC venue.

Due to a new road layout planned for Liverpool Page | 14

https://www.google.com/maps/place/Business+Design+Centre/@51.5356497,-0.1061528,18z/data=!4m13!1m7!3m6!1s0x48761b42aca314f1:0x26e058fdce21434a!2sBusiness+Design+Centre!8m2!3d51.5355548!4d… 1/9 Road, the BDC venue now requires a detailed Traffic Schedule for both build-up and break down days, to help manage vehicles in the surrounding areas. Therefore, any exhibitor or external contractor wishing to use the rear Loading Bay or front unloading area during the build-up or breakdown must pre-book a time slot to be given access.

This can be arranged by contacting our Exhibition and Sponsorship Manager, Leanne Smith. When requesting a slot, please ensure you have the following information:

• Company name • Stand number • Number of vehicles needing access • Size of vehicles needing access • On the day contact number

Please be aware that you must unload/load your vehicle within the time slot arranged. Unloading and loading time slots must be booked by Thursday 4 November 2021. Without a pre-arranged time slot, your vehicle will not be granted access into either loading area.

Neither PESGB or the BDC are able to provide trolleys, pump trucks or forklifts.

Security As the exhibition will be open throughout the conference, exhibitors are advised to keep their stands staffed at all times when the exhibition is open. PESGB and the BDC accept no liability for broken, missing or stolen goods.

Stand Clearing and Dismantle Exhibitors may not start clearing their stand until the last attendee has left on Thursday 25 November 2021. Clearing exhibition stands while members of the public are still present increases the risk of an accident occurring. Any exhibitor seen to be clearing their stand before the exhibition has closed will be asked to stop, and will incur a £100.00 penalty.

All exhibitors will have from 18:00 - 21:30 to clear their stands. All exhibitors will be notified when the Loading Bays are open and will then be able to load vehicles during your pre-booked time slot. All rubbish must be cleared from the exhibition floors on Thursday 25 November including boxes, cardboard and surplus literature.

From 08:00 on Friday 26 November, all exhibition areas will be strictly under CDM, whilst contractors dismantle shell schemes and space only stands. Exhibitors will not be granted access at this point.

The venue must be fully clear and vacated by 16:00 on Friday 26 November 2021.

Page | 15 OCTANORM SHELL SCHEME LAYOUTS AND EXTRAS SHELL THE BASIC SHELL SCHEME Shell Scheme Stand Info A STAND INFO ShellOCT SchemeANORM Specifications SHELL SCHEME LAYOUTS AND EXTRAS B All shell schemes will include: • Octanorm modular stand with white wall panels THE BASIC SHELL • Fascia board with company name and stand numberC A • Electrical package including power socket/s and spot lighting appropriate for stand dimensions D E All exhibition areas are carpeted throughout. B When considering graphics panels for your stand, please use the guide below for panel sizes and visual sizes. Graphics can be affixedC to the wall panels using Velcro strips (both hook & loop required), double- sided tape or blu/white tack. Please do not use pins, screws, nails or staples. FixingsD will Anot - befas availablecia on-site so please ensure you make arrangements for these ahead of the event. B - ceilingE beams The illustration depicts typical sites. C - modular wall panel in white Any damage causedC tohe panelsck you orr o thewn shell spac schemee alloca frametion f owillr d incurimen asi ochargens, to the exhibitor.D This - s uchargeppor twill ne eded for spans in excess of 4m be determined by thenu BDC,mber depending and locat ioonn theof o levelpen offro damage.ntages. E - corner support A - fascia B - ceiling beams The illustration depicts typical sites. C - modular wall panel in white Check your own space allocation for dimensions, D - support needed for spans in excess of 4m number and location of opDenI fMronEtaNgeSs.IONS E - corner support A: 2.5m high B: 175mm fascia C: 4mD max.IMEN unsupportedSIONS span B A - 2.5m high D: 70mm high ceiling beams E B - 175mm fascia E: 950mm to inside of poles C - 4m maximum B D A - 2.5m high unsupported span F: 990mm to centre of poles E B - 175mm fascia D - 70mm high ceiling G: 40mm diameter poles C - 4m maximFum D beams H: 20mm high feet A unsupported span D - 70mm high ceiling F E - 950mm to inside of A beams poles E - 950mm to inside of F - 990mm to centre of poles G poles G F - 990mm to centre of poles G - 40mm diameter poles G - 40mm diameter poleHs H - 20mm high feet H - 20mm high feet C H C

Full 1m panel size F u l l 1 m p a n el sizeH a l f m e t r e p a n e l size Half metreD pwaanrfe pl asnizeel size Dwarf panel size panel: 970mm x 23p5a4nmeml: 970mm x 2p3a5ne4l:m 47m5mm x 2354mm panel: 475mpamne lx: 927305m4mm xm 854mm panel: 970mm x 854mm visible: 950mm x 2v3i4s0ibmlem: 950mm x v2is3ib4le0: m45m5mm x 2340mmvisible: 455vmisimble x: : 295304m0mm xm 840mm visible: : 950mm x 840mm

The following items are NOT included within a shell scheme package so please ensure you make provisions in your budgets if required. • Furniture OPTIONAL EXTRAS A • IT/AV OPTIONAL EXTRAS A • WiredA -Internet muslin Connectionceiling • GraphicsB - enclosure A - muslin ceiling D • ShellC Scheme - door o rExtras curtain E D - A 0 poster B - enclosure B D E - flat or angled shCel v-e ds oor or curtain E D - A 0 poster B E - flat or angled shelves Page | 16 C

C OCTANORM SHELL SCHEME LAYOUTS AND EXTRAS

THE BASIC SHELL A

C D E

A - fascia B - ceiling beams The illustration depicts typical sites. C - modular wall panel in white Check your own space allocation for dimensions, D - support needed for spans in excess of 4m number and location of open frontages. E - corner support

DIMENSIONS

B A - 2.5m high E B - 175mm fascia C - 4m maximum D unsupported span D - 70mm high ceiling F A beams SHELL Shell Scheme Accessories and ExtrasE - 950mm to inside of SCHEME poles Your shell scheme can be complemented with a range of optional features, which are STAND G F - 990mm to centre of INFO offered by the BDC. Whether it be lockable storage, poles shelving or graphics panels, they have a wide range of products which could enhance your presence within the exhibition, G - 40mm diameter poles helping you to maximise your brand exposure. H H - 20mm high feet C Shell scheme extras can be booked through the BDC’s online ordering system. These should be booked by Thursday 11 November 2021. Full 1m panel size Half metre panel size Dwarf panel size You can view the 2021 tariffs for shell scheme extras in Appendices 3.0 and 4.0. panel: 970mm x 2354mm panel: 475mm x 2354mm panel: 970mm x 854mm visible: 950mm x 2340mm visible: 455mm x 2340mm visible: : 950mm x 840mm

OPTIONAL EXTRAS A

A - muslin ceiling B - enclosure D C - door or curtain E D - A 0 poster B E - flat or angled shelves Optional Extras A: muslin ceiling B: enclosure C: door or curtain C D: A0 poster E: flat or angled shelves

Panel Graphics Printing If you require graphic panels to be printed for your shell scheme stand, these can be ordered and installed by Onward Displays, who are located at the venue. Overleaf are some of the graphic panel options available from Onward Displays, but please contact their team to view their extensive range of options.

Graphics orders should be arranged directly with Onward Displays by Friday 12 November 2021. In some circumstances, they will be able to accommodate late orders, but additional charges may apply.

Let us know about your stand events!

If you are planning an event on your stand during the exhibition, please liaise with PESGB’s Exhibition and Sponsorship Manager, Leanne Smith to help reduce event clashes. PESGB will be able to support your event planning to increase traffic to your stand, whilst ensuring health and safety risks are kept to a minimum. We may also be able to help promote your event to attendees! Page | 17 Manage 23 - 25 NOVEMBER 2021 design print BUSINESS DESIGN CENTRE, LONDON install

Standard Graphics

STANDARD inlay panels leave the vertical shell scheme support poles visible.

3x2 Corner Stand 3x2 M iddle Stand £575.00 + VAT £805.00 + VAT

Seamless Graphics

SEAMLESS GRAPHICS full cover the shell scheme creating a single ﬂowing image for maximum impact.

Installation & 3x2 Corner Stand 3x2 Middle Stand Removal after the event: £700.00 + VAT £980.00 + VAT £125 + VAT We live here at the venue!

As we are located on site we can help with any last minute requests, a few days before or even on the day of the show setup.

Email: [email protected] | Call: 020 3219 7920 | Web: onwarddisplay.com/exhibitionsPage | 18 SHELL SCHEME General Health and Safety Information STAND INFO Key do’s and do not’s • Do check that your insurance policy covers you and your personnel for the duration of the event. • Do ensure that during the dressing and clearing periods you wear the correct type of footwear. No open toed shoes / sandals or slipper type shoes are permitted. • Do ensure that nobody below the age of 18 enters into the exhibition hall on behalf of your company during the build and dismantle periods. The exhibition floors will be classified as a building site during these times. • Do ensure that your stand and displays are safe and secure. Stands and displays can be knocked by visitors, therefore, please do not overload or use insecure displays.

• Do ensure that, before the event opens, all rubbish and packing from your stand is removed from site. It must not be stored on or behind your stand during the event as it is a fire hazard. • Do not overload trolleys. Not only could this damage your equipment, it also makes it much harder to manoeuvre your way to your stand and may cause injury to you or other people. • Do not encroach into gangways with any part of your stand or display.

Security, accident reporting and emergency procedures It is of utmost importance that all exhibitors are aware of the BDC’s security and fire procedures. It is everyone’s duty to be vigilant at all times. On arrival to the venue, please make yourself aware of the nearest exits to your stand location.

Fire Reporting If you discover a fire, or someone reports a fire to you, raise the alarm immediately by dialing 6666 on any internal phone. This will connect you to the reception. Tell the duty officer where the fire is, your location and your telephone extension. If you can, try to prevent the spread of fire by closing doors and windows as you raise the alarm. Try to help stop other people from going towards the fire until help arrives. But, please do not do anything to endanger your life.

First aid emergencies In the event of medical assistance being required, please contact a member of the PESGB or venue team, informing them of the nature and location of the medical emergency.

Reporting accidents If you are aware of any incident such as a liquid spillage or blocked fire exist, please report this immediately to a member of the PESGB team or venue staff who will take action as required.

Venue evacuation procedure In the event that the venue needs to be evacuated, you will hear the fire alarm bells and a tannoy message informing you to leave the building immediately. Please leave via the nearest fire exit OR as instructed by the venue’s security team. During an emergency evacuation, DO NOT attempt to collect personal belongings before making your way to an exit.

No one is to return to the building until further information or official announcements have been made by the BDC venue team.

Additional health and safety measures may be required at the venue to adhere to the latest regulations/guidelines imposed by the UK Government. PESGB will inform all exhibitors of any changes that may affect operations within the exhibition as soon as they are known. Page | 19 SHELL SCHEME Shell Scheme Health and Safety STAND Information INFO

All exhibiting companies are responsible for their staff, contractors and visitors on and around their stand from the first day of build through to the last day of dismantle.

Exhibitors and contractors must ensure that all individuals, companies, exhibitors, special features and materials they bring to the exhibition comply with the Health & Safety at Work Act 1974, the management of Health & Safety at Work Regulations 1999 and all other legislation covering the venue and all activities undertaken within or with regard to the event. They must also ensure that due thought and consideration is given to their own and others’ health, safety and welfare throughout the event, and that their actions, or inactions, do not give rise to accidents, injuries or an unsafe working environment so far as is reasonably practicable.

Public Liability Insurance A copy of your public liability insurance must be provided to PESGB prior to the event start date. Whilst every precaution is taken to protect your property during the event, PESGB will not be responsible for any loss or damage which may be incurred during the exhibition. We therefore highly recommend that you check your company insurance to ensure you are fully covered, or that you take out specific insurance for the PETEX 2021 Conference. This level of cover must be no less than £2 million (GBP).

A copy of your public liability insurance must be provided by Thursday 14 October 2021.

Stand risk assessment All exhibitors must complete a stand risk assessment which looks at potential hazards and risks whilst working on your stand; and control methods you have in place to minimise these risks. The risk assessment should cover dressing and clearing days as well as activities on exhibition open days. A simple risk assessment template can be found on pages 30 - 31, but you may choose to use your own template. When completing your risk assessment, please consider the following:

Identifying a potential risk/hazard: Consider any activities, processes, equipment or substances used during the exhibition that could harm your employees or visitors.

Who: For each hazard, consider who could be harmed. Group these people rather than listing every individual. This will help in planning control measures to reduce the risk.

Evaluate: Identify control measures that will help reduce the risk to all of the groups you have identified. These must be practical and achievable controls, which are proportionate to the level of risk involved.

PESGB requires your risk assessment by Thursday 14 October 2021.

Please contact [email protected] if you have any Page | 20 queries about exhibiting at PETEX 2021. SHELL Construction Design Management (CDM) SCHEME STAND To comply with Construction Design and Management regulations, no exhibitor will be allowed onto the exhibition floors during the main build or dismantle phases. INFO

Access will not be granted onto the exhibition floors onSunday 21 November 2021.

Access for dressing of your stand has been scheduled for 16:00 on Monday 22 November 2021. If PESGB’s Health and Safety Advisor deems the exhibition floors to be safe whilst self-build contractors are completing finishing touches before this time, early access may be granted. If early access is granted, all exhibitors must wear a Hi-Vis jacket and appropriate footwear at all times until CDM has been fully lifted. This will not be supplied by PESGB. Without this protective equipment, access will not be given.

Health and Safety Checklist

Complete a risk assessment of all proposed activities on your stand and consider 2. necessary control measurements to reduce any involved risks.

3. Carefully read and complete the health and safety declaration form found on page 30.

Check your company’s public liability insurance to ensure you are fully covered, or 4. organise specific public liability insurance for PETEX 2021.

Return a copy of your stand risk assessment, health and safety declaration and public 5. liability insurance to PESGB’s Exhibition and Sponsorship Manager no later than Thursday 14 October 2021. Provide additional health and safety training, and information to all staff who will 6. be on-site to help them understand what is required and how they can fulfil their responsibilities. Plan your time during dressing and clearing, review your findings after the exhibition to 7. discover areas which need attention, where accidents occurred and take appropriate action for the future.

TIP Health and Safety Advice Why not have a pre- • Ensure all members of your team know and understand the emergency event training session or and evacuation procedures, and locations of emergency exits within the meeting to discuss health hall. and safety requirements • Please adhere to smoking regulations and only smoke in the designated smoking areas at all times. for PETEX 2021.

Further information about identifying and understanding risk assessment can be found at: www.hse.gov.uk/simple-health-safety/risk/index.htm.

petex.pesgb.org.uk Page | 21 #PETEX2021 SPACE ONLY Space Only Stand Info STAND INFO Space Only Specifications Any exhibitor wishing to build their own stand must confirm this intention to the PESGB as part of the space only booking process. Any plans for builds above the standard shell scheme height of 2.5m will need to be reviewed on a case by case basis by the PESGB and venue before being signed off. Additional charges may apply for stands above 2.5m which cannot be pre-determined. In some instances, the venue may require a external structural engineer to sign-off design and any associated fees for this must be paid by the exhibitor before commencement of works. All partition surfaces built above the standard 2.5m height must be decorated.

Space Only bookings do not include anything other than the floor space booked, so please ensure you make provisions in your budgets for the following:

• Electrics • Furniture • IT/AV • Wired Internet Connection • Graphics

The exhibition hall is fully carpeted although alternative flooring may be of consideration to you.

Space Only stand contractor confirmation Once a contractor has been nominated to build your stand, you should complete the contractor nomination form found on page 29 and return to our Exhibition and Sponsorship Manager, Leanne Smith. This must be completed by no later than Thursday 26 August 2021.

Stand contractor health & safety requirements All exhibitors with space only stands must ask their contractor to provide PESGB with the following documentation as part of our health and safety requirements: • A copy of scale drawing(s) including plans and elevations • Construction timetable • Method statement • Risk assessment • Public Liability Insurance certificate, covering to a minimum of £5 million (GBP)

These can be sent directly to the PESGB from your contractor or you can forward them to PESGB on their behalf. All health and safety documents must be submitted by Thursday 7 October 2021. Please send all documents to our Exhibition and Sponsorship Manager, Leanne Smith.

Stand design approval All space only exhibitors must send PESGB plans of their stand for approval to ensure that the stand specifications comply with health and safety, Local Authority and Venue rules and regulations. Your chosen stand contractor can do this on your behalf. All drawings must be submitted to PESGB no later than Thursday 7 October 2021.

Rigging It may be possible for banners/signs to be rigged above your exhibition stand. Where this is required, exhibitors or stand contractors should contact the venue key contact to approve the location and installation, as well as specifications and costs. Banners must be stitched at the top and bottom and not glued. Please note that only BDC approved rigging companies will be permitted to carry out rigging within the BDC.

All rigging must be approved at least 4 weeks before the start of the conference. Page | 22 SPACE ONLY General Health and Safety Information STAND INFO Key do’s and do not’s • Do check that your insurance policy covers you and your personnel for the duration of the event. • Do ensure that during the dressing and clearing periods you wear the correct type of footwear. No open toed shoes / sandals or slipper type shoes are permitted. • Do ensure that nobody below the age of 18 enters into the exhibition hall on behalf of your company during the build and dismantle periods. The exhibition floors will be classified as a building site during these times. • Do ensure that your stand and displays are safe and secure. Stands and displays can be knocked by visitors, therefore, please do not overload or use insecure displays.

• Do ensure that, before the event opens, all rubbish and packing from your stand is removed from site. It must not be stored on or behind your stand during the event as it is a fire hazard.

• Do not overload trolleys. Not only could this damage your equipment, it also makes it much harder to manoeuvre your way to your stand and may cause injury to you or other people. • Do not encroach into gangways with any part of your stand or display.

First aid emergencies In the event of medical assistance being required, please contact a member of the PESGB or venue team, informing them of the nature and location of the medical emergency.

No one is to return to the building until further information or official announcements have been made by the BDC venue team.

Additional health and safety measures may be required at the venue to adhere to the latest regulations/guidelines imposed by the UK Government. PESGB will inform all exhibitors of any changes that may affect operations within the exhibition as soon as they are known. Page | 23 SPACE ONLY Space Only Health and Safety STAND Information INFO

All exhibiting companies are responsible for their staff, contractors and visitors on and around their stand from the first day of build through to the last day of dismantle.

Public Liability Insurance A copy of your company’s public liability insurance must be provided to PESGB prior to the event start date. This is separate from your stand contractors own public liability insurance. Whilst every precaution is taken to protect your property during the event, PESGB will not be responsible for any loss or damage which may be incurred during the exhibition. We therefore highly recommend that you check your company insurance to ensure you are fully covered, or that you take out specific insurance for the PETEX 2021 Conference. This level of cover must be no less than £2 million (GBP).

A copy of your public liability insurance must be provided by Thursday 14 October 2021.

Identifying a potential risk/hazard: Consider any activities, processes, equipment or substances used during the exhibition that could harm your employees or visitors.

Who: For each hazard, consider who could be harmed. Group these people rather than listing every individual. This will help in planning control measures to reduce the risk.

PESGB requires your risk assessment by Thursday 14 October 2021.

Page | 24 Construction Design Management (CDM) To comply with Construction Design and Management regulations, no exhibitor will be allowed onto the exhibition floors during the main build or dismantle phases.

Access will not be granted onto the exhibition floors onSunday 21 November 2021.

Health and Safety Checklist

Appoint a dedicated person who will oversee all health and safety planning for your 1. stand. This does not mean they are solely responsible for managing H&S whilst on site as this should be adopted by the whole team. Complete and return the contractor nomination form, found on page 29. Ensure your 2. nominated contractor has been informed of all health and safety requirements for the event.

Complete a risk assessment of all proposed activities on your stand and consider 3. necessary control measurements to reduce any involved risks.

4. Carefully read and complete the health and safety declaration form found on page 30.

Check your company’s public liability insurance to ensure you are fully covered, or 5. organise specific public liability insurance for PETEX 2021.

Ensure your stand contractor has completed and returned copies of stand drawings, 6. method statements, risk assessments and their public liability insurance to our Exhibition and Sponsorship manager by no later than Thursday 7 October 2021. Return a copy of your stand risk assessment, health and safety declaration and public 7. liability insurance to PESGB’s Exhibition and Sponsorship Manager no later than Thursday 14 October 2021. Provide additional health and safety training, and information to all staff who will 8. be on-site to help them understand what is required and how they can fulfil their responsibilities. Plan your time during dressing and clearing, review your findings after the exhibition to 9. discover areas which need attention, where accidents occurred and take appropriate action for the future.

Further information about identifying and understanding risk assessment can be found at: www.hse.gov.uk/simple-health-safety/risk/index.htm. Page | 25 SPACE ONLY Space Only Stands STAND Contractor Information INFO

This information should be shared with your chosen stand contractor.

Contractors will not be allowed to commence set-up until they have complied with all the requirements of the Health and Safety at Work regulations 1992. All structures, materials, special designs, unusual constructions and signs must conform to British Safety Standards and Codes of Practice and comply with local council regulations or those of any other statutory authority. All stand contractors must provide the following documents to the PESGB by Thursday 7 October 2021.

1. A copy of scale drawing/s including plans and elevations 2. A planned construction timetable 3. A method statement 4. A risk assessment 5. Full details of fabrics and materials being used as part of the build 6. A copy of their Third Party Insurance Certificate showing minimum cover of £5 million

Built stands are not permitted to attach any material to the shell scheme walls. Any spaces booked between shell scheme stands must take into consideration the size of the allocated space. Failure to take care over internal measurements could mean that the stand will not fit in the allotted space. Any plans for builds above the standard shell scheme height of 2.5m will need to be reviewed on a case by case basis by the PESGB and venue before being signed off. Additional charges may apply for taller stands which cannot be pre-determined. In some instances, the venue may require a external structural engineer to sign-off design and any associated fees for this must be paid by the exhibitor before commencement of works. All partition surfaces built above the standard 2.5m height must be decorated. In addition, all stands must be finished both front and back.

Each space only stand must run its own mains electricity supply, which can be booked through the venue’s online booking system. The cost will be confirmed once all requirements are known.

Contractor Staff List & Passes Ahead of the conference, all stand contractors will be asked to submit a list of staff members expected on-site. Contractor Passes will then be emailed to the key contact for all staff included on this list. These Contractor Passes must be presented (either printed or electronically) when accessing the venue during build-up and breakdown.

Unloading/Loading at the venue The BDC is serviced by a main Loading Bay to the rear of the building, which can be accessed off of Liverpool Road (SatNav Postcode: N1 0QH). When arriving at Liverpool Road, look for the ‘Goods In’ sign between Bromfield Street and Barford Street. Delivery drivers must report to the security office on arrival before access is granted through the electronic barriers. All passengers are reminded that they must follow instructions of the traffic management team. Please note that the speed limit is 5mph and some areas have height restrictions in place.

All external contractor wishing to use the rear Loading Bay or front unloading area during the build-up or breakdown must pre-book a time slot to be given access. This can be arranged by contacting our Exhibition

Please contact [email protected] if you have any Page | 26 queries about exhibiting at PETEX 2021. and Sponsorship Manager, Leanne Smith. When requesting a slot, please ensure you have the following information: Company name, Stand number, Number of vehicles needing access, Size of vehicles needing access and on the day contact number. Please be aware that you must unload/load your vehicle within the time slot arranged. Unloading and loading time slots must be booked by Thursday 4 November 2021. Without a pre-arranged time slot, your vehicle will not be granted access to the Loading Bay.

It is not permitted to cut any carpet tiles. Any damage costs will be charged to the exhibitor.

Electrics Space Only stands will not include any electrics. If your stand requires electrics, these can be booked through the venue’s online ordering system. Orders must be made by Thursday 11 November 2021. Tariffs for 2021 can be found in Appendix 2.0.

Any portable electrical appliances brought on site should ensure that they have been regularly tested (Portable Appliance Tested) and bear a recent PAT test pass certificate.

Lift Access There are 2 goods lifts in the Loading Bay for the delivery of stand materials and exhibits. Exhibitors/ Contractors should be aware that there are a number of doorways to pass through when taking items from the goods lifts to the Mezzanine.

Main Hall Goods Lift Gallery Hall Goods Lift (Servicing the Village Green & Mezzanine) Capacity: 3000kg 3000kg Size: 3900mm x 1900mm x 1900m (height) Size 5500mm x 2550mm x 2500mm (height)

All rigging must be approved at least 4 weeks before the start of the conference.

Rubbish Disposal All contractors are responsible for the removal of any waste created during the build-up / dismantle including carpets, pallets, metal work and stand fitting materials. This must be taken off site.

Water and waste Water supply, together with waste disposal, is available within most of the exhibition areas if required. This can be ordered on the BDC’s online ordering system.

petex.pesgb.org.uk Page | 27 #PETEX2021 Forms and Appendix

Page Space Only Contractor Nomination Form 29 Exhibitor Risk Assessment Template 30 - 31 Health and Safety Declaration Form 32 Appendix 1.0 - Shell Scheme Electrical Tariffs 33 Appendix 2.0 - Space Only Electrical Tariffs 34 Appendix 3.0 - Shell Scheme Extras Tariffs 35 Appendix 4.0 - Shell Scheme Flooring Tariffs 36 Appendix 5.0 - Internet Tariffs 37 Appendix 6.0 - Aztec Audio Visual Product Info Pages 38 - 39

Page | 28 This is an interactive PDF Form. Space Only Contractor Nomination Form

DEADLINE: Thursday 26 August 2021 This form is to be completed by companies who have chosen to have their stand built by an external contractor. If you have booked a shell-scheme stand, you do not need to complete this form.

On choosing your stand contractor, please ensure you provide them with a copy of the exhibitor manual, highlighting relevant sections for self-build contractors including the key deadline dates. Please also provide the contractor with the PESGB Exhibition and Sponsorship Manager’s contact details.

Exhibiting Company Details Company Name: Appointed on-site health & safety Contact Name: Appointed on-site health & safety Contact Email: Appointed on-site health & safety Contact Telephone:

Stand Contractor Details This should be the person who the PESGB can liaise with regarding your stand build

Company Name:

Company Address:

Key Contact Name:

Key Contact Email:

Key Contact Telephone:

Key Contact Mobile / On-site Telephone:

Please sign below to confirm the information provided is correct and can be used in relation to the event. Name: Signature: Date:

Please return this form to: [email protected] Page | 29 This is an interactive PDF Form. Exhibitor Risk Assessment Template (Page 1 of 2)

DEADLINE: Thursday 14 October 2021 An exhibition stand is identified as a ‘place of work’ by Health and Safety legislation and as such all exhibitors are required to complete a risk assessment for their stand, regardless of whether they are a shell scheme or space only.

As the exhibitor, it is your responsibility to ensure that a suitable and sufficient risk assessment is completed. Failure to do so could lead to delays or ultimately the closure of your stand. Below is a standard template to help as part of this process. Please complete all sections of the template, with consideration to all stand activities proposed throughout the exhibition.

More information about managing risk in the workplace can be found at: www.hse.gov.uk/risk.

Exhibiting Company Details Company Name: Appointed on-site health & safety Contact Name: Appointed on-site health & safety Contact Email: Appointed on-site health & safety Contact Telephone:

Does your stand include any of the following? Yes No Display of anything containing liquid fuel e.g. a motor vehicle Display of sharp objects, weapons (even replica weapons) Demonstrations of any kind Working electrical appliances other than simple display lighting Food service of any kind other than sweets, snacks and soft drinks Heat source of any kind including naked flames or gel burners Pressurised gases Working machinery of any kind, even if static Laser demonstration Any other potential hazards not identified above which could be a risk If other potential hazard(s) have been identified, please list below:

Please now complete page (2) of the risk assessment template, identifying any risks and how these will be controlled. Page | 30 This is an interactive PDF Form. Exhibitor Risk Assessment Template (Page 2 of 2)

For each point where you answered YES overleaf, please identify each risk and give more details of what control measures will be in place to reduce the risk. This includes risk to staff and the general public visiting your stand. Please copy this page as many times as you need to list all risks identified.

Identified risk:

Who could be harmed:

What control measures will be in place to minimise this risk:

Identified risk:

Who could be harmed:

What control measures will be in place to minimise this risk:

Identified risk:

Who could be harmed:

What control measures will be in place to minimise this risk:

Identified risk:

Who could be harmed:

What control measures will be in place to minimise this risk:

I declare that the information I have provided is true and accurate and, to the best of my knowledge, there are no significant risks associated to my stand.

Name: Signature: Date:

Please return this form to: [email protected] Page | 31 This is an interactive PDF Form. Health and Safety Declaration Form

DEADLINE: Thursday 14 October 2021 It is a condition of entry into the exhibition that every exhibitor, contractor, sub-contractor, supplier and their agents comply with all the requirements of the Health and Safety at Work Act 1974. Management of health and safety at Work regulations 1999, and all other legislation covering the venue and all activities undertaken within or with regard to the event. The exhibitor accepts that it is their legal and moral responsibility to ensure that their own and others’ health and safety is not put at risk by their actions (or inactions) throughout the PETEX 2021 show.

This declaration of compliance must be completed and returned via email by the deadline date.

Exhibiting Company Details Company Name: Appointed on-site health & safety Contact Name: Appointed on-site health & safety Contact Email: Appointed on-site health & safety Contact Telephone:

For completion by all exhibitors:

The health and safety representative named above has read and understood the health and safety information in this Exhibition manual.

Our company has submitted a copy of our event risk assessment

At the event, our company will make available a copy of our own health and safety policy and risk assessment, should it be requested.

Our company has taken out adequate Employers and Public Liability Insurance to cover all activities on site for the duration of the conference. A copy of this certificate has been sent to PESGB and, at the event, our company will make available a copy of the certificate, should it be requested.

For completion by shell scheme exhibitors: Our company has a shell scheme stand. We have trained and made our stand staff aware of the potential risks present on-site. We have completed a risk assessment detailing any potential hazards relating to our stand and activities during the conference.

For completion by space only exhibitors: Our company has a space only stand. We have trained and made our stand staff aware of the potential risks present on-site. We have completed a risk assessment detailing any potential hazards relating to our stand and activities during the conference. Our principal contractor has undertaken specific risk assessment for this event in accordance with HASAWA74 and they have trained their staff and sub-contractors in all areas identified as being of risk. We have ensured that our stand contractor(s) has a suitable and sufficient method statement prepared for the exhibition and they have satisfied us of their competence to undertake the tasks required of them. We have ensured that our stand contractor has appropriate public liability insurance cover for the duration of the tenancy. A copy of our stand contractor’s method statement, risk assessment and Public Liability Insurance will be submitted with stand plans.

Name: Signature: Date:

Please return this form to: [email protected] Page | 32 Appendix 1.0 - Shell Scheme Electrical Tariffs

EXHIBITOR SHELL SCHEME LIGHTING & ELECTRICAL TARIFF

Venue Services Department, Business Design Centre, 52 Upper Street, London, N1 0QH

All items are on hire only.

Hire Code Description Price (Exc VAT) BDC1 General purpose spot – 120W £66.95 BDC2 Long Arm Spot 120w * £71.60 BDC3 ECO LED Flood £83.31 BDC4 Long Arm Power Flood – 300w * £87.96 Connection to clients own light fitting 120w- This does not include BDC7 £92.85 installing the lights. Connection to clients own light fitting 500w. This does not include BDC8 £113.85 installing the lights Connection to clients own light fitting 1KW. This does not include BDC9 £191.10 installing the lights. BDC10 13amp socket outlet – 500W £100.95 BDC11 13amp socket outlet – 1KW £146.98 BDC12 13amp socket outlet – 2KW £181.55 BDC13 13amp socket outlet – 3KW £240.75 BDC14 13amp socket outlet – 500W on 24hr supply £280.60 BDC15 13amp twin socket outlet – 1KW (500W per outlet) £152.45

IMPORTANT NOTE Please place you order via the online exhibitor portal. When placing your order you will be required to submit a location plan indicating where you require the items to be installed on your stand. Failure to provide a location plan will result in the fittings being installed centrally. A relocation fee of £25.00 per fitting will apply.

Orders received less than 7 working days before the first day of the build-up will be subject to a 20% surcharge. A £2.00 Environmental Charge will be applied online to each order.

Page | 33 Appendix 2.0 - Space Only Electrical Tariffs

EXHIBITOR SPACE ONLY LIGHTING AND ELECTRICAL TARIFF Venue Services Department, Business Design Centre, 52 Upper Street, London, N10QH

This form highlights the item hire prices only. An electrical mains cost will be apllied to upon placing your order via the online shop.

All items are on hire. Code Description Install / Hire Price (Exc VAT) BDC1.1 General purpose spot – 120W £40.95 BDC2.1 Long arm spot – 120W £45.25 BDC3.1 ECO LED Flood – 70W £50.70 BDC8.1 Connection to clients own light fitting – 120W £33.15 BDC9.1 Connection to clients own light fitting – 500W £43.90 BDC10.1 Connection to clients own light fitting – 1KW £49.95 BDC11.1 13amp socket outlet – 500W £45.25 BDC12.1 13amp socket outlet – 1KW £45.25 BDC13.1 13amp socket outlet – 2KW £45.25 BDC14.1 13amp socket outlet – 3KW £45.25 13amp twin socket outlet – 1KW (500W per BDC15.1 £52.05 outlet)

IMPORTANT NOTE

Please place you order via the online exhibitor portal. When placing your order, please submit a technical plan online and include the following: • Height of stand and orientation • Mains box location (mains box size 30cm x19cm x12cm) • Positon of items ordered and if they are to be at floor level or ceiling height • Details if you’re providing a raised platform floor for your stand

We cannot confirm your order without this information. Failure to provide this plan may result in the fittings being installed centrally. A relocation fee of £25.00 per fitting will apply onsite if no plan is received.

Orders received less than 7 working days before the first day of the build-up will be subject to a 20% surcharge. A £2.00 Environmental Charge will be applied online to each order.

Page | 34 Appendix 3.0 - Shell Scheme Extras Tariffs EXHIBITOR SHELL SCHEME EXTRAS TARIFF

Venue Services Department, Business Design Centre, 52 Upper Street, London, N1 0QH

All items are on hire only. Price of Hire Code Description (Exc VAT) ST1 Flat Shelf 1m Long x 300mm deep £31.93 ST2 Sloping Shelf 1m Long x 300mm deep £31.93 ST3 Garment Rail (not including hangers) £32.45 ST4 One White Curtain Entrance 1m wide £42.54 ST5 One Black Curtain Entrance 1m wide £42.54 ST6 One 1m Wide White Octanorm Panel £74.98 ST7 One 0.5m Wide White Octanorm Panel £74.98 ST8 One Corner Changing room 1m x 1m with White curtain £117.60 ST9 One Corner Changing room 1m x 1m with Black curtain £117.60 ST10 One Single Lockable Door 1m wide – entrance width 810mm £95.60 ST11 One Double Lockable Door 2m wide – entrance width 1800mm £191.25 ST12 One 1m Single sided Loop Nylon Panel £69.37 ST13 One 0.5m Single sided Loop Nylon Panel £69.37 ST14 One 1m Octanorm Panel Painted- Dulux Reference Required £69.37 ST15 One 0.5m Octanorm Panel Painted – Dulux Reference Required £69.37 ST16 1m x 1m Grey Loop Nylon Covered Display Board £57.30 ST17 1m x 2m Grey Loop Nylon Covered Display Board £97.65 ST18 Wooden Batten per M £11.80 ST26 White Ceiling Muslin covering to be layed on top of stand (per m2) £12.79 ST27 Black Ceiling Muslin covering to be layed on top of stand (per m2) £12.79 ST28 Nigh Sheet per linear metre £19.19 ST29 One 1m wide 18mm MDF Cladded Panel Finished White 8ft £73.65 ST30 One 0.5m wide 18mm MDF Cladded Panel Finished White 8ft £73.65 ST31 One 1m wide 18mm MDF Cladded Panel Painted Single sided – Dulux Reference Required £114.65 ST32 One 0.5m wide 18mm MDF Cladded Panel Painted Single sided – Dulux Reference Required £114.65 ST33 One 1m wide Slat walling finished White £118.00 ST34 One 0.5m wide Slat walling finished White £118.00 ST35 One 1m x 1m Full Height Storage Area with Lockable Door £175.00 ST36 1m Wide Clear Perspex Panel £92.40 ST37 0.5m Wide Clear Perspex Panel £92.40 ST38 Black Casement ceiling covering (per m2) £13.84 ST39 Literature Holders £52.80 ST40 Hat and Coat Hook £20.11

Orders received less than 7 working days before the first day of the build-up will be subject to a 20% surcharge. A £2.00 Environmental Charge will be applied online to each order.

Page | 35 Appendix 4.0 - Shell Scheme Flooring Tariffs

EXHIBITOR SHELL SCHEME STAND FLOORING TARIFF

Venue Services Department, Business Design Centre, 52 Upper Street, London, N1 0QH

All items are on hire only. Code Description Price of Hire (Exc VAT) ST19 Floor PLY 18mm For Carpet / Floorcovering (per m2) £11.70 ST20 Floor Platform 40mm For Carpet / Floorcovering (per m2) £19.66 ST21 Floor Platform 100mm For Carpet / Floorcovering (per m2) £20.23 ST22 1m x 1m Ramp for 100m Platform £95.73 ST23 Cord Carpet Covering (per m2) £9.57 ST24 Vinyl Carpet Covering (per m2) £12.79 ST25 Aluminium Floor Edging for open sides of stand (per m) £11.34 STNEW Melamine Flooring (per m2) £32.78

Orders received less than 7 working days before the first day of the build-up will be subject to a 20% surcharge. A £2.00 Environmental Charge will be applied online to each order.

Page | 36 Appendix 5.0 - Internet Tariffs

INTERNET TARIFF

Venue Services Department, Business Design Centre, 52 Upper Street, London, N1 0QH

All items are on hire only.

Code Description Cost (Exc VAT)

INT 1 Broadband upto 3MB Internet Access Wireless connection – includes one computer connection to the internet £229.00 INT 2 Additional Broadband upto 3MB Wireless Connection to the original ordered above – includes one computer connection to the internet £129.00 INT 4 Broadband (5MB) Internet Access Wired Connection – includes one computer connection to the internet £279.00 INT 6 Broadband (10MB) Internet Access Wired Connection– includes one computer connection to the internet £479.00 INT 7 Broadband (15MB) Internet Access Wired Connection – includes one computer connection to the internet £679.00 INT 8 Broadband (20MB) Internet Access Wired Connection – includes one computer connection to the internet £870.00 INT 9 Broadband (30MB) Internet Access Wired Connection – includes one computer connection to the internet £1230.00 INT 10 Broadband (50MB) Internet Access Wired Connection – includes one computer connection to the internet £1950.00 INT 11 Broadband (75MB) Internet Access Wired Connection – includes one computer connection to the internet £2775.00 INT 12 Broadband (100MB) Internet Access Wired Connection – includes one computer connection to the internet £3500.00 INT 13 Broadband (150MB) Internet Access Wired Connection – includes one computer (new) connection to the internet £4950.00 INT 14 Broadband (200MB) Internet Access Wired Connection – includes one computer (new) connection to the internet £6200.00 1 x Static Public IP Address- Only applicable to Wired Connections for clients who are bringing their own router to connect to the wired connection ordered above. £75.00

IMPORTANT INFORMATION Please note that we may need administrative account details to your device in order to configure your connection or provide support. Without this information, we cannot guarantee that we can provide a working internet connection.

Please place you order via the online exhibitor portal.

When placing your order you will be required to submit a location plan indicating where you require the items to be installed on your stand. Failure to provide a location plan will result in the fittings being installed centrally. A relocation fee of £25.00 per fitting will apply (Applicable to Hard Wired Connections only).

Orders received less than 7 working days before the first day of the build-up will be subject to a 20% surcharge. A £2.00 Environmental Charge will be applied online to each order.

Page | 37 Audio Visual Equipment hire Audio Visual Equipment hire Welcome to your official Audio Visual hire shop Welcome to your official Audio Visual hire shop

Large Format Display LED Walls and Touchscreens Delivery and installation of equipment to your stand CONTENT IS KING! Collection immediately after the show closes 20% Let us help you design a striking visual display and ensure everything runs smoothly during your Onsite technical support throughout the event * event. Our Design Studio is fully equipped to enhance your content or design what you need. FREE off Our technicians will deliver, install and collect for FREE. LED walls click here or call • Get your brand noticed with these bright to order online +44 (0)20 7803 4000 stunning video walls • Build them to the size you need for now From maximum impact DISPLAY EQUIPMENT £219 • One stop delivery of design, content and super slim leds installation • Sizes from 32 to 98 inches £273.75 £219 • Prices from touchscreens Go online to see our full range of screens and mounting options • Engaging and interactive experience • Perform live demos of your website and apps now From AUDIO VISUAL EQUIPMENT £215 • Variety of sizes available to get the right t for your stand £268.75 Now £215 • PA Systems (wireless upgrade available) • Blu-ray Player £48.75 Now £39 *Prices valid until 31st December 2021 • Multimedia Player £31.25 Now £25 Our price promise Talk to us about special Always equal or better introductory No hidden charges prices now From computer & office equipment £95 click here or call • iPad with accessories From £118.75 Now £95 to email us +44 (0)20 7803 4000 • Laptops From £236.25 Now £189 t:+44(0)20 7803 4000 e:[email protected] w:shop.aztecuk.com • Printers From £136.25 Now £109 • Mini PC From £98.75 Now £79

@AztecEventsUK

t:+44(0)20 7803 4000 e:[email protected] w:shop.aztecuk.com Page | 38 *20% off promotion ends on midnight exactly two weeks before the first day of the show. Aztec Event Services, Unit B, Davis Road Industrial Park, Davis Road, Chessington, KT9 1TQ Company number: 5429795 Audio Visual Equipment hire Welcome to your official Audio Visual hire shop

Large Format Display LED Walls and Touchscreens CONTENT IS KING! Let us help you design a striking visual display and ensure everything runs smoothly during your event. Our Design Studio is fully equipped to enhance your content or design what you need. Our technicians will deliver, install and collect for FREE. LED walls • Get your brand noticed with these bright stunning video walls • Build them to the size you need for maximum impact

• One stop delivery of design, content and installation

touchscreens • Engaging and interactive experience • Perform live demos of your website and apps

• Variety of sizes available to get the right t for your stand

*Prices valid until 31st December 2021

Our price promise Talk to us about special Always equal or better introductory No hidden charges prices

click here or call to email us +44 (0)20 7803 4000

t:+44(0)20 7803 4000 e:[email protected] w:shop.aztecuk.com

@AztecEventsUK

Page | 39

Aztec Event Services, Unit B, Davis Road Industrial Park, Davis Road, Chessington, KT9 1TQ Company number: 5429795 23 - 25 NOVEMBER 2021 Business Design Centre London

petex.pesgb.org.uk #PETEX2021