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The Yellow Book Annual Committee Reports & Resolutions of The The Yellow Book Annual Committee Reports & Resolutions of the MW Grand Lodge, Ancient Free & Accepted Masons of the State of Oklahoma together with the Reports of the Grand Secretary & Grand Lecturer & the proposed budget for 2017 November 11th - 12th AD 2016 - AL 6016 108th Annual Communication Guthrie, Oklahoma MW Dudley Ridge Smith Grand Master 2016 Table of Contents Report of the Grand Secretary. 6 Report of the Grand Treasurer. 8 Report of the Grand Lecturer. 10 Report of the Grand Lecturer concerning the Murrow Monitor. 12 Report of the Masonic Charity Foundation of Oklahoma. 13 Report of the Joint Masonic Fraternal Relations Commission. 17 The Order of the Sacred White Buffalo. 19 Report of the Deputy Grand Lecturers. 21 Reports of Standing Committees of the Grand Lodge Appeals & Grievances Committee. 23 Charters and Dispensations. 24 Constitution and Code Committee. 25 Finance and Appropriations Committee . 26 Proposed Budget - 2017. 27 Fraternal Correspondence Committee.. 31 Grave Marking Committee. 35 Masonic Education Committee. 36 Publications Committee. 37 Publicity & Public Relations Committee. 38 Youth Activities Committee. 39 Reports of Ad Hoc Committees of the Grand Lodge Ch.I.P. Committee.. 41 Vizavance [previously Prevent Blindness] Committee. 43 Resolutions Resolution #1.. 45 Resolution #2.. 46 Resolution #3.. 47 Resolution #4.. 48 Resolution #5.. 49 Resolution #6A. 50 Resolution #6B. 52 Resolution #7.. 53 Resolution #8A. 54 Resolution #8B. 55 Resolution #8C. 56 Resolution #9.. 57 Resolution #10A. 58 Resolution #10B. 59 Resolution #11.. 61 Resolution #12.. 63 Resolution #13A. 64 Resolution #13B. 65 Resolution #14A & B. 67 6 “The Yellow Book” Report of the Grand Secretary To the Most Worshipful Grand Lodge of Ancient Free and Accepted Masons Of the State of Oklahoma Brethren: MW Bobby L. Laws I continue to be indebted to the Craft of Oklahoma for the privilege of serving you as your Grand Secretary. I always try to keep the best interests of you, the CRAFT of Oklahoma, on the front burner as I serve you in this office. I want to offer a special thanks to our Grand Master, Most Worshipful Dudley Ridge Smith and his Wife Carol, for the tremendous job they have done this year. The Grand Master has worked very closely with the Grand Lodge Staff in a most cooperative manner to insure a smooth running ship for the good of Oklahoma Masonry. Working behind the scenes, Carol has raised enough funds to completely re-upholster the chairs in the Master Mason Room as well as having a beautiful Checkered Pavement installed at the Altar! Our heartfelt thanks to the both of you for your Masonic Labors of Love. The Trustees have been a joy to work with all year. There has been an outstanding lack of ego. No one has cared who received “credit” for what was accomplished, and because of that plans have been made and programs prepared which will benefit Oklahoma Freemasonry for years to come. While “putting out fires” is a necessary activity for the elected line officers, by far the most important task is to evaluate and plan for the future (if that isn’t done, we may have no future). Each of the Trustees has taken the word “I” out of his vocabulary and replaced it with “WE,” to the benefit of the Craft. To my very special friend and confidant Most Worshipful Brother James T. Tresner, II, Honorary Past Grand Master and MoH, I continue to be amazed at the Masonic knowledge that you have amassed over the years and your ability to share it with your Brethren whenever the need arises. I thank you for your counsel when I seek your ear and for the many tasks that you do for this office and for the Craft. Reports & Resolutions for the Grand Lodge of Oklahoma Annual Communication 2016 7 We are very fortunate to have an outstanding staff who continue to do more, with less resources available, to support your needs in the daily operation of your lodge. Oklahoma has one of the best membership records system for our twenty-one plus thousand members that can be found in any jurisdiction. It takes a great deal of work to maintain that records system. We strive to be available when you call to answer your questions, provide member historical data, fill order requests for the many different forms, request Certificates of Good Standing from other States and a thousand other things that are required in the daily operation of YOUR Grand Lodge. Yvette and Linda continue to go “Above and Beyond” to give you the total support required to keep the wheels of Oklahoma Masonry running smoothly and on track. Have you ever seen a miracle? I have and I see it almost daily in the performance of my beloved Brother W Terry Story. There is nothing that he can’t repair or rebuild to an almost new condition. He keeps your Grand Lodge Building running smoothly even though it is sixty-one years old. The grounds are always in impeccable condition and is a showplace to house the history of Oklahoma Masons. Thank you Terry for all that you do for Oklahoma Masonry. I offer my very special thanks to the Past Grand Masters who have assisted me in making changes to the Grand Lodge Forms. Those changes have made the Lodge Secretaries work easier, and require less time in paperwork. I also thank the unnamed committee that the Grand Master authorized to develop and implement the Perpetual Path Program. Since January 30 of this year, as of this writing, we have raised 191 PERPETUAL MASTER MASONS from all over the state as well as 147 TRADITIONAL PATH MASTER MASONS. One of our main goals this year has been to fully implement the Lodge Secretaries Interface Program. This system eliminates over seventy-five percent of the paper required to submit lodge reports and other data as well as saving both your Lodge and Grand Lodge much postage and paper cost. As of this writing 102 Lodge Secretaries have signed on to use this system and 83 of them are actively using it and reporting much satisfaction with being able to report data to this office on a real time basis. In most cases NO MORE PAPER MONTHLY/QUARTERLY REPORTS are needed. Thank you Brother Secretaries for taking on a new change even though some of you did not like it until you tried it. 8 “The Yellow Book” Brethren you are making huge strides in turning our loss in membership around. The LODGE DRIVEN PROGRAMS in effect now will remain as they are for the foreseeable future. This is a promise from your Board of Trustees. We do not need to reinvent the wheel every year or so. If it’s not “broke” there is no need to fix it. Thank each of you my Brothers for all that you do for MASONRY. We are our BROTHER’S KEEPER and each one of us plays a vital role in the greatest Fraternity in the world. God bless each of you is my prayer. Respectively Submitted, Bobby L. Laws, PGM Grand Secretary Report of the Grand Treasurer To the Most Worshipful Grand Lodge Ancient Free and Accepted Masons of the State of Oklahoma: Looking back over the past three years as your Grand Treasurer, I want to thank M W Ronald J. Chambers for appointing me to this position and to you my brethren for electing me these past two years. It is an Honor to serve Masonry in the State of Oklahoma. I feel fortunate in having the opportunity to have a small part in building the financial structure of the Grand Lodge. At the same time I realize that much remains to be done to insure the financial security of our fraternity. Part of the duties of Grand Treasurer is to receive all securities and funds for investment belonging to the Grand Lodge, and make all investments of Grand Lodge with the approval of the Grand Lodge Trustees. These funds are, l-General Funds, 2-Perpetual Membership Fund, 3-Pension Plan Trust Fund, 4-Deferred Compensation Fund, 5-Building Fund, 6-Museum & Library Fund, 7-Chips Fund. Reports & Resolutions for the Grand Lodge of Oklahoma Annual Communication 2016 9 The General Funds are always a concern, faced with a declining membership and resultant loss in Per Capita revenue, the Trustees for years have stressed the importance of building up endowed funds to provide enough interest to support our financial needs. The General Funds as of (July 31, 2016): Stock/Equity investments $385,048.13 Bond Investments $1,048,004.50. It is important to maintain this fund at the highest level possible to provide interest income to augment the declining Per Capita income. Over the past three years, the Grand Lodge expenses continue raising. Everything from repairs to paper, to utilities; you name it and the cost is going up. For 2014, the approved budget was $484,000.00. 2015- the approved budget was $437,400.00. 2016 - $418,150.00 a decline over these three years of $68,850.00. As of this writing I do not have the proposed budget for 2017, however we the Craft, keep asking our Trustees to do the same if not more year after year with less! In my travels throughout the year visiting with the Craft, there continues to be concerns about the Perpetual Endowed Membership Fund . The PEM funds financially, are in great condition. I am pleased to report that the PEM as of (July 31, 2016) has a current Market Value $6,549,442.50. This is an increase in value of $289,600.98 over (August 31,2015) value.
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