ARTICLE I – Tzu Chi Stony Brook Collegiate Association the Tzu Chi
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ARTICLE I – Tzu Chi Stony Brook Collegiate Association The Tzu Chi Stony Brook Collegiate Association will be the name under which this organization will be registered, if in concurrence with the Department of Student Engagement and Activities. The organization’s name is affiliated with the Taiwanese Buddhist Tzu Chi Foundation, which is a renowned non-profit organization that prominently contributes to better our society through a wide range of volunteer-based activities involving charity, medical care, education, culture, international relief, bone marrow donation, environmental protection and community volunteers. Thus, the incorporation of Tzu Chi Foundation within the name of a spiritual/religious organization will activate and integrate the role of helping the community within the practice of Buddhist philosophy. This organization was formerly known as the Buddhist Tzu Chi Foundation Stony Brook Chapter. ARTICLE II - PURPOSE The main mission is to introduce Buddhism and Asian culture to all kinds of ethnic groups on campus, who will be provided an opportunity to learn and care for others, while developing an inner balance of spiritual happiness and understanding of the culture of Buddhism, through coordination with the Tzu Chi Foundation activities. The Tzu Chi Stony Brook Collegiate Association mission statement will contribute to the five-part mission of Stony Brook University, as the organization will implement a variety of activities and events for members of all ethnicity to participate, among which many activities will play a role in serving the Stony Brook community to the most possible extent. Activities and events will strive to stimulate cultural and religious enrichment, through Buddhist sutra prayers, religion and cultural discussions, health fairs, and cultural learning, which would include sign language performance, flower arranging, tea ceremonies, and calligraphy. In addition, the organization will generate a strong focus on community services that would include hot meal serves, nursing home visits, and environmental protection. Given that SUNY Stony Brook University is currently in lack of an organization pertaining to Buddhism, the Tzu Chi Stony Brook Collegiate Association would be needed at Stony Brook, as its establishment would welcome all ethnically diverse undergraduate and graduate students at SUNY Stony Brook, and would provide them a great opportunity to comprehend the underlying philosophy of Buddhism, to learn about a culture that has been in existence for approximately 5000 years, and to reflect upon important principles and values through acts of giving to the community. The Buddhist Tzu Chi Foundation was founded in 1966 by Dharma Master Cheng Yen in the impoverished east coast of Taiwan. As the name Tzu Chi implies “compassion relief”, Dharma Master Cheng Yen firmly held the belief that, through enhancement in humanistic spirituality and recognition of the importance in helping those in need, a beneficial symbiotic relationship develops between one self and the surrounding community, ultimately leading to a better world containing less suffering. Through the process of helping others, one may experience the harsher conditions that may exist in life and inspire one to provide more love and happiness to those in need, while simultaneously attaining emotional stability and understanding the truthful nature of life. The consistent expansion of this conviction transformed the foundation into an international organization with over 10 million supporters worldwide that dedicate themselves in providing help within the field of charity, medicine, education, environmental protection, international relief, as well as the promotion of culture and community volunteerism. Therefore, in association with the Tzu Chi Foundation, this organization will be largely involved in performing an assortment of community volunteering activities, promoting the experience of the Asian culture within the widely diverse community of the university, and most importantly, providing students means of acquiring wisdom and emotional support through volunteering and the philosophy of Buddhism. Tzu Chi Stony Brook Collegiate Association, as a registered organization at Stony Brook University is committed to promoting a safe and vibrant campus community. In receiving annual recognition through the Department of Student Engagement and Activities, no individual or group affiliated with Tzu Chi Stony Brook Collegiate Association will take any action or create a situation which recklessly or intentionally endangers mental or physical health or involves the forced consumption of liquor or drugs for the purpose of initiation into or affiliation with this organization. The leaders and members of Tzu Chi Stony Brook Collegiate Association also agree to abide by all aspects of the Stony Brook University Conduct of Student Responsibility, University policies and Federal, New York State and Local laws. ARTICLE III – MEMBERSHIP • Membership must be open to currently registered, matriculated undergraduate students of Stony Brook University who have paid the undergraduate student activity fee and must subscribe to, or be interested in the purpose of this organization. • No person shall be denied membership or office because of sexual orientation, nation of origin, race, sex, and physical disability, political or religious beliefs, and all other protected classes under federal and state laws. ARTICLE IV – OFFICERS, CO-CHAIRS Section 1 All nominees for organization board positions must have a minimum cumulative index of 2.25 and if elected, must maintain a cumulative index of at least 2.25, and must be registered for the semester(s) during which they are to serve. All officers shall serve for one year and may be re-elected for one additional year as long as they maintain a cumulative index of 2.25 and are registered each semester. Section 2 a. The President or Co-Chair shall be the official representative of the organization; he/she shall also be a non-voting ex-officio member of all committees of the organization, except the election committee. b. The President or Co-Chair shall have the power to convene and preside over the meetings of the executive board and the general membership and prepare the agenda for the meetings of the executive board and the general membership. The President or co-chair shall further perform such duties as may be necessary and proper in the fulfillment of his/her office, subject to the approval of the executive board. c. The President or Co-Chair’s main responsibilities are to lead and assist officers in achieving their tasks and goals, further officers’ spiritual growth, and to promote cohesiveness and communication in the organization. Section 3 a. The Vice President shall be required to see that standing committee chairpersons are fulfilling their duties. b. The Vice President shall further perform such duties as may be necessary and proper in the fulfillment of his/her office, subject to the approval of the executive board. If the President is unable to perform his/her duties, (due to impeachment, leave of absence, or resignation), the Vice President shall assume the position of President. Section 4 a. The Treasurer shall keep detailed record of all monies allotted to the organization. The Treasurer shall also submit all payment requests. b. Each month the Treasurer shall perform such duties as may be necessary and proper in the fulfillment of his/her office, subject to the approval of the executive board. The Treasurer shall assume the position of Vice President in the event that the Vice President is unable to perform his/her duties (due to leave of absence, resignation, or assumption of Presidency). A new Treasurer will be elected in special election called by the President if a vacancy occurs in this office. c. The Treasurer shall be responsible for bringing in food and snacks for meetings. d. The Treasurer shall assume responsibilities in harmony with the Secretary, while conducting the preparations necessary in the process of designing and implementing an event. Section 5 a. The Secretary shall take minutes and attendance of all meetings and maintain an up-to-date active voting membership roster. A new Secretary will be elected in a special election called by the President if a vacancy occurs in this office. b. The Secretary shall organize all paperwork and files concerning event and activity preparations. c. The Secretary shall assume responsibilities in harmony with the Treasurer, while conducting the preparations necessary in the process of designing and implementing an event. Section 6 The event coordination chair shall assume the responsibility in planning and implementing events both in the Stony Brook University and in the community in coordination with the Buddhist Tzu Chi Foundation. Section 7 The public relations chair shall be held responsible for the promotion aspect of activities and events. Such tasks include sending and responding messages through e-mails and facebook, informing members and students of upcoming activities, events and meetings, managing flyers and pamphlets, planning schedules, taking pictures during events, and spreading out announcements concerning events. ARTICLE V – EXECUTIVE BOARD Section 1 a. The member of the executive board shall be the President or Co-Chair, Vice President, Treasurer, Secretary, Event Coordination and Public Relations Chair. b. The total membership of the executive board shall not exceed members of the organization. Section 2 All