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annual report 2013 / 2014 other information 257

Council Vision lifestyles City offering and caring an exciting, innovative, safe, Creating friendly based on a healthy environment and diverse economy. growing and a statement on Shared Services. This section contains the statement on enhancing on enhancing This section contains the statement Maori Capacity to Contribute to Decision-Making Other Information 258

Maori Capacity to Contribute to Decision Making

The City Council has an ongoing Government Act 2002 through Te Roopu Taiao, the relationship with Maori, which sets the basis Iwi – Council representative group (a management for Maori contribution. group made up of elected representatives from the councils and Maori representatives). To strengthen and develop that relationship, the Invercargill City Council (together with the other Maori capacity was enhanced by consultation and three local authorities in the Southland region, discussion on the following matters in 2013/14: namely Environment Southland, •• District Plan Review. and Council) has established and signed the charter of understanding, He Huarahi mo •• 2014/15 Annual Plan. Nga Uri Whakatapu (A Pathway for the Generation •• Monthly meeting with members of the Coming Through). Executive Leadership Team. The charter of understanding was revised to incorporate the wider responsibilities under the Local annual report 2013 / 2014 other information 259 In 2013/2014 there was a high demand for public In 2013/2014 there various interest groups and education talks from workshops were delivered several business continuity the NZ Fire Service. EMS also in conjunction with Field-days at Waimumu in attended the Southern Southland Rural Support Trust. conjunction with the IWI LIAISON All four Southland councils have continued to fund and support Te Ao Marama, the agency approved by Te Runanga o Ngai Tahu to act on iwi liaison matters in Murihiku/ Southland under the Resource Management Act 1991 and the Local Government Act 2002. Since its inception, Queenstown Lakes District Council, Regional Council and Council have also joined Te Ao Marama. The papatipu runanga and the participant councils continue to meet quarterly at the Te Roopu Taiao hui, which provides for excellent partnership and exchange of information. A key focus in 2013/2014 has been to INFORMATION TECHNOLOGY INFORMATION Services Over the past 12 months the IT Shared a number Operations Sub-Committee has undertaken and activities of activities that aim to provide services between the member Councils. network Three work streams were identified - service desk consolidation and integration, shared and business implementation and disaster recovery ultimately continuity. These three streams will that will provide the Councils with an environment the wider easily, and in a controlled manner, support requirements that are been investigated.

Emergency Management Southland (EMS) is a shared service between Invercargill City Council, Southland District Council, Environment Southland and Gore District Council. It focuses on ensuring communities are prepared for emergencies and that they are able to respond to and recover from these when they do happen. Specific actions include public education and ensuring a pool of trained personnel. EMERGENCY MANAGMENT EMERGENCY A project team of staff from the four councils was A project team of staff from the four good progress. established and has made some very the Two key milestones were achieved during was 2013/2014 year. The first of these milestones and Quality the development of a combined Process adopted and are Manual which the four Councils have processing implementing. This standardises consent measures across methodology and quality assurance was the the four councils. The second milestone forms standardisation of the 16 types of application IANZ approved required by the Building Act 2004. An this auditor has been closely involved throughout will meet process, to ensure any changes made Forum IANZ requirements. The Shared Services also agreed that this project would be progressed by process of evolution, rather than by combining all staff into one new entity from the outset. BUILDING CONTROL Forum requested the The Shared Services Building Control Shared progression of a combined three Southland TLAs who Service between the service under the Building Act currently provide this City, Southland District and 2004 - being Invercargill Council also Gore District Councils. Clutha District opted to participate in this initiative. Working Together - Shared Services Together Working 260

give these meetings more of a strategic focus and Team Fire Station, which was opened on 5 December. less focus on day to day operational and retrospective Another key project was the development of a public reporting. fire danger web page, which is updated hourly.

LIBRARY CONSORTIUM VENTURE SOUTHLAND The partners in the SouthLib Consortium have The 2013/2014 year has been one of challenges, continued to share a range of services during 2013/14. opportunities and ongoing improvements benefiting These include the Symphony Library Management the region and Southland communities. Venture system which allows access to the complete Southland’s work can be measured on results that catalogues of and Invercargill City Libraries have been achieved, experiences gained, meeting and Queenstown Lakes, and Southland visitor expectations, economic development, District Libraries for all residents. Reciprocal community engagement, events and festivals membership is available at all libraries from Waitaki attended, and new technologies or management south for any resident of those local authorities. training principles delivered.

Training & Professional Development is at the International and regional exposure was critical forefront of SouthLib activities as this reduces costs, to ensuring Southland benefitted from a growing allows access to national and international speakers, economy through direct export earnings, new jobs, and offers benchmarking opportunities, which would education and local initiatives such as the Canterbury potentially be outside the scope of a single authority. South Strategy which involves Southland companies This also allows for networking and support for staff in the rebuild. Venture Southland has who often work in isolation. received tremendous feedback from the community and stakeholders for initiatives such as the Business Mentor programme, Lean Management programme, RURAL FIRE Southland Festival of the Arts, ILT Kidzone, A major initiative which has gone beyond the The Burt Munro Challenge and Education Southland Southern Rural Fire Authority was formed on international student marketing programme. 7 August 2003 and amalgamated the rural fire responsibilities of Southland District Council, Gore District Council, Invercargill City Council, Southern WASTENET Plantations Rural Fire Authority and Department of Council is part of WasteNet, a shared services Conservation Southland Conservancy. In total, about arrangement between Invercargill City Council, Gore 3.5 million hectares or one eighth of the land area District Council and Southland District Council, which of is within the Southern Rural Fire actively promotes and advocates waste minimisation Authority. initiatives. Through WasteNet, Council provided a kerbside collection for rubbish and recycling in urban This year, the authority has been involved in the areas of Invercargill, and provided waste transfer setting up of a Milford Sound Emergency Response stations, recycling services, and greenwaste sites.