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Tender Document Bank of India TENDER DOCUMENT AIRCONDITIONING WORKS OF BANK OF INDIA N. R. I. BRANCH, ERANAKULAM DATE OF ISSUE : From 05.01.2021 to 11.01.2021 DATE OF SUBMISSION : On or before 15.00 hrs. on 12.01.2021 LIKELY DATE OF OPENING : On 12.01.2021 at 15.30 hrs. or On a subsequent date convenient to the bank. NAME & ADDRESS OF : THE CONTRACTOR SIGNATURE : ARCHITECTS J J ASSOCIATES No. 61 (52/3147), BANK ROAD, VYTTILA, COCHIN -19 0484 - 2304302 98951 75099 - 1 - INDEX Sl. No. TITLE PAGE No. 1. TENDER NOTICE 2 2. INTRODUCTION 3 3. INSTRUCTIONS TO TENDERERS 4 4. LETTER OF OFFER 6 5. GENERAL CONDITIONS OF CONTRACT 7 6. SPECIAL CONDITIONS 10 7. GENERAL SAFETY RULES TO BE OBSERVED DURING WORK 14 8. SAFETY CODE 15 9. BILL OF QUANTITIES 1 to 3 10. DRAWINGS 1 - 2 - 05.01.2021. TENDER NOTICE The following documents forming a part of the above Tender are enclosed herewith: i) Tender notice ii) Introduction iii) Instructions to Tenderers iv) Letter of Offer v) General Conditions of Contract vi) Special Conditions vii) General Safety Rules to be Observed During Work viii) Safety Code ix) Bill of quantity x) Drawings Sealed tenders are hereby invited from the works as per the details given below: 1. Description of the Work: - Air-conditioning Works of Bank Of India, N. R. I. Branch, Ernakulam. 2. The tender documents can be obtained from the office of The Zonal Manager, Bank of India, Zonal Office, Kerala Zone, Kaloor Towers, Kaloor – Kadavanthara Road, Cochin - 682 017 from 05.01.2021 to 11.01.2021 between 10.00am to 4.00pm on working days on payment of Rs. 500/- for Air- conditioning work (non-refundable) towards the cost of tender, in the form of crossed Bank Draft / Cash. 3. The tender shall be duly filled in as per the 'Instructions to the Tenderers' attached herewith and shall be received at the 'Place of submission of Tenders' not later than 15.00 hrs. on 12.01.2021 4. Place of Submission of Tender:- THE ZONAL MANAGER, BANK OF INDIA, ZONAL OFFICE, KERALA ZONE, KALOOR TOWERS, KALOOR-KADAVANTHARA ROAD, COCHIN - 682 017. Tenders submitted shall be opened at the office of Zonal Manager, Kerala Kerala Zonal Office Ernakulam at 15.30 hrs. On 12.01.2021 or on the day convenient to the bank. 5. The employer reserves the right to reject any or all the tenders without assigning any reason whatsoever. 6. Completion Period: - 25 days. 7. Validity of Offer:- 4 months Thanking you, For BANK OF INDIA, ZONAL MANAGER. - 3 - INTRODUCTION Sl.No. Particulars and Details 1. Client BANK OF INDIA 2. Interior Designer /Consultant J J ASSOCIATES, NO.61 (52/3147), 1st Floor, BANK ROAD, VYTTILA, COCHIN -19, 0484 - 2304302, 98951 75099. 3. Scope of the Work Air-conditioning and allied works for proposed Bank Of India Branch premises at N. R. I. Branch, Ernakulam. 4. Location (Site Address) Ground Floor, Harihara towers, Chittoor Road, Ernakulam - 682 011, Kerala. 5. Date of issue of Tenders From 05.01.2021 to 11.01.2021 between 10.00 a.m. and 4.00 p.m. on all working days. 6. Last Date and time of Submission of On or before 3.00 p.m., 12.01.2021 tenders 7. Place of Issue, Submission and The Zonal Manager, Opening of Tenders The Bank Of India Ltd., Kerala Zonal Office, Kaloor Towers, Kaloor- Kadavanthra Road Cochin - 682 017, 8. Likely date of Opening of Tenders 12.01.2021, 03.30 p.m. or on a subsequent date convenient to the Bank. 9. Time of completion of Ducting, Within 7 days from the date of acceptance of the Tender. piping and allied Civil Works 10. Time of completion of the works Within 25 days from the date of acceptance of the Tender. 11. Payment of Bills: Terms / Stages: a) Supply & Installation of Machines 70% of Tendered value of Machines b) Completion of Ducting Works 70% of Tendered value of Low Side Works c) Successful Test-run of the System 10% of Tendered value of Works d) Commissioning of the System 10% of Tendered value of Works 12. Defect Liability Period 12 (Twelve) Months from the date of virtual completion of work. 13. Retention Money / Security Deposit 10% of the Total payable Bill amount, including the Earnest (During Defect Liability Period) Money Deposit in the form of FDR shall be kept at branch and released after 12 months after being satisfied with the work. 14. Liquidated damages (For Non- 0.5% of the accepted contract sum per day, Maximum amount completion within completion time) liquidated damage will be 10% of cost of work. 15. TDS TDS as applicable will be deducted at source from the Contractor's bill and will be deposited. 16. Insurance As mentioned in special condition of contract and also as per statutory requirement. - 4 - INSTRUCTIONS TO TENDERERS 1. The tender form completed in all respects shall be addressed to Zonal Manager, Bank Of India, Zonal Office, Ernakulam super scribed as "Tender for air-conditioning works at N. R. I. BRANCH, ERANAKULAM." 2. The tender shall be filled in, signed with all particulars complete and submitted by the tenderer. 3. The tenderer shall along with the tender, submit the following for his tender to be considered bonafide:- a) List of previous similar works executed including a statement of location of works, value of work, time for completion, employees to whom reference may be made. b) Details of other works tendered for and on hand at the time of submission of tender, including the value of work. c) Heat load calculation, any deviation / suggestion / alteration in the proposed schematic ducting layout. 4. No alterations shall be made in any of the tender documents supplied. Tenderer shall on submission of this tender be deemed to have accepted the terms and conditions contained in the tender documents. 5. All documents submitted with the tender shall be in the English language except for the signature. 6. Time is the essence of this project. Only those who can maintain progress of work as per required schedule and still offer best quality material and workmanship should only tender for this job. 7. No escalation of any type either on material or labour will be allowed. 8. Tenders should be submitted only in the prescribed tender forms together with drawings issued on or before 12.01.2021 at 3 p.m. Tenders received after due date / time will not be considered. 9. Tenderer should study all the tender documents and understand the conditions, drawings, specifications etc. before quoting. Doubts, if any, should be clarified, but this shall not be a justification for late submission of tenders. 10. The tenderer should quote for all items in the tender schedule. Rates should be expressed both in figures and words. Where discrepancy exists between the two, the rates expressed in words will prevail. 11. All entries in the tender document should be in ink or typed. Corrections, if any, should be attested by full signature of the tenderer. Every page of the tender documents shall be signed by the tenderer or his authorized representative. 12. The rates quoted should be inclusive of labour, fuel, tools, excise, GST etc. 13. Rates quoted shall be valid for a period of 3 months. Once the quotation is accepted, the rates quoted shall be firm, till the entire work is completed in all respects. 14. The Employer has the right to accept or reject any or all the tenders without assigning any reason whatsoever and no claims shall be entertained. 15. An amount of 10% of the amount of the bill of work done shall be retained from every bill submitted, as retention money. 16. All payments shall be subjected to deduction of income tax / as may be applicable from time to time. 17. The successful tenderer shall within 3 days of receipt of acceptance of tender execute an agreement with the client. The cost of stamps and other expenses shall be borne by the tenderer. 18. The Contractor must co-operate with other agencies appointed by the Employer so that work shall proceed smoothly. 19. Quantities shown in the tender schedule are approximate and payment shall be made only as per actual measurements. - 5 - 20. The successful tenderer should submit a detailed construction programme adhering to the time of completion specified. The programme will form a part of the contract. However the Employer has the right to alter the programme if necessary. 21. All materials required for the work should confirm the standard specifications and be approved by the Employer before being actually put to use. Commencement of work without approval shall be entirely at the risk and cost of the Contractor. 22. The responsibility for the safety, security and accounting of the materials and equipment brought or installed by the successful tenderer for the completion of the work will remain with the Contractor till the acceptance of the work by the bank. Any damage or loss caused to the materials or equipments during the execution of the work will be made good by the successful tenderer at his own cost. 23. The Employer reserves the right to increase or decrease the tendered quantity or revise specifications, drawings, design of any items or delete them at any stage of work. Claims by the Contractor for compensation or damages on account of these shall not be entertained. 24. The Contractor shall employ at least one competent person along with trained and qualified staff, whose name or names shall be previously been communicated in writing to the Employer, to supervise the execution of the work.
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