TENDER DOCUMENT

AIRCONDITIONING WORKS OF BANK OF INDIA N. R. I. BRANCH, ERANAKULAM

DATE OF ISSUE : From 05.01.2021 to 11.01.2021

DATE OF SUBMISSION : On or before 15.00 hrs. on 12.01.2021

LIKELY DATE OF OPENING : On 12.01.2021 at 15.30 hrs. or On a subsequent date convenient to the bank.

NAME & ADDRESS OF : THE CONTRACTOR

SIGNATURE :

ARCHITECTS J J ASSOCIATES No. 61 (52/3147), BANK ROAD, VYTTILA, COCHIN -19 0484 - 2304302 98951 75099

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INDEX

Sl. No. TITLE PAGE No.

1. TENDER NOTICE 2

2. INTRODUCTION 3

3. INSTRUCTIONS TO TENDERERS 4

4. LETTER OF OFFER 6

5. GENERAL CONDITIONS OF CONTRACT 7

6. SPECIAL CONDITIONS 10

7. GENERAL SAFETY RULES TO BE OBSERVED DURING WORK 14

8. SAFETY CODE 15

9. BILL OF QUANTITIES 1 to 3

10. DRAWINGS 1

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05.01.2021. TENDER NOTICE

The following documents forming a part of the above Tender are enclosed herewith: i) Tender notice ii) Introduction iii) Instructions to Tenderers iv) Letter of Offer v) General Conditions of Contract vi) Special Conditions vii) General Safety Rules to be Observed During Work viii) Safety Code ix) Bill of quantity x) Drawings Sealed tenders are hereby invited from the works as per the details given below: 1. Description of the Work: - Air-conditioning Works of Bank Of India, N. R. I. Branch, Ernakulam. 2. The tender documents can be obtained from the office of The Zonal Manager, Bank of India, Zonal Office, Kerala Zone, Kaloor Towers, Kaloor – Kadavanthara Road, Cochin - 682 017 from 05.01.2021 to 11.01.2021 between 10.00am to 4.00pm on working days on payment of Rs. 500/- for Air- conditioning work (non-refundable) towards the cost of tender, in the form of crossed Bank Draft / Cash. 3. The tender shall be duly filled in as per the 'Instructions to the Tenderers' attached herewith and shall be received at the 'Place of submission of Tenders' not later than 15.00 hrs. on 12.01.2021 4. Place of Submission of Tender:- THE ZONAL MANAGER, BANK OF INDIA, ZONAL OFFICE, KERALA ZONE, KALOOR TOWERS, KALOOR-KADAVANTHARA ROAD, COCHIN - 682 017. Tenders submitted shall be opened at the office of Zonal Manager, Kerala Kerala Zonal Office Ernakulam at 15.30 hrs. On 12.01.2021 or on the day convenient to the bank. 5. The employer reserves the right to reject any or all the tenders without assigning any reason whatsoever. 6. Completion Period: - 25 days. 7. Validity of Offer:- 4 months

Thanking you,

For BANK OF INDIA,

ZONAL MANAGER.

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INTRODUCTION

Sl.No. Particulars and Details 1. Client BANK OF INDIA 2. Interior Designer /Consultant J J ASSOCIATES, NO.61 (52/3147), 1st Floor, BANK ROAD, VYTTILA, COCHIN -19, 0484 - 2304302, 98951 75099. 3. Scope of the Work Air-conditioning and allied works for proposed Bank Of India Branch premises at N. R. I. Branch, Ernakulam. 4. Location (Site Address) Ground Floor, Harihara towers, Chittoor Road, Ernakulam - 682 011, Kerala. 5. Date of issue of Tenders From 05.01.2021 to 11.01.2021 between 10.00 a.m. and 4.00 p.m. on all working days. 6. Last Date and time of Submission of On or before 3.00 p.m., 12.01.2021 tenders 7. Place of Issue, Submission and The Zonal Manager, Opening of Tenders The Bank Of India Ltd., Kerala Zonal Office, Kaloor Towers, Kaloor- Kadavanthra Road Cochin - 682 017, 8. Likely date of Opening of Tenders 12.01.2021, 03.30 p.m. or on a subsequent date convenient to the Bank. 9. Time of completion of Ducting, Within 7 days from the date of acceptance of the Tender. piping and allied Civil Works 10. Time of completion of the works Within 25 days from the date of acceptance of the Tender. 11. Payment of Bills: Terms / Stages: a) Supply & Installation of Machines 70% of Tendered value of Machines b) Completion of Ducting Works 70% of Tendered value of Low Side Works c) Successful Test-run of the System 10% of Tendered value of Works d) Commissioning of the System 10% of Tendered value of Works 12. Defect Liability Period 12 (Twelve) Months from the date of virtual completion of work. 13. Retention Money / Security Deposit 10% of the Total payable Bill amount, including the Earnest (During Defect Liability Period) Money Deposit in the form of FDR shall be kept at branch and released after 12 months after being satisfied with the work. 14. Liquidated damages (For Non- 0.5% of the accepted contract sum per day, Maximum amount completion within completion time) liquidated damage will be 10% of cost of work. 15. TDS TDS as applicable will be deducted at source from the Contractor's bill and will be deposited. 16. Insurance As mentioned in special condition of contract and also as per statutory requirement.

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INSTRUCTIONS TO TENDERERS

1. The tender form completed in all respects shall be addressed to Zonal Manager, Bank Of India, Zonal Office, Ernakulam super scribed as "Tender for air-conditioning works at N. R. I. BRANCH, ERANAKULAM." 2. The tender shall be filled in, signed with all particulars complete and submitted by the tenderer. 3. The tenderer shall along with the tender, submit the following for his tender to be considered bonafide:- a) List of previous similar works executed including a statement of location of works, value of work, time for completion, employees to whom reference may be made. b) Details of other works tendered for and on hand at the time of submission of tender, including the value of work. c) Heat load calculation, any deviation / suggestion / alteration in the proposed schematic ducting layout. 4. No alterations shall be made in any of the tender documents supplied. Tenderer shall on submission of this tender be deemed to have accepted the terms and conditions contained in the tender documents. 5. All documents submitted with the tender shall be in the English language except for the signature. 6. Time is the essence of this project. Only those who can maintain progress of work as per required schedule and still offer best quality material and workmanship should only tender for this job. 7. No escalation of any type either on material or labour will be allowed. 8. Tenders should be submitted only in the prescribed tender forms together with drawings issued on or before 12.01.2021 at 3 p.m. Tenders received after due date / time will not be considered. 9. Tenderer should study all the tender documents and understand the conditions, drawings, specifications etc. before quoting. Doubts, if any, should be clarified, but this shall not be a justification for late submission of tenders. 10. The tenderer should quote for all items in the tender schedule. Rates should be expressed both in figures and words. Where discrepancy exists between the two, the rates expressed in words will prevail. 11. All entries in the tender document should be in ink or typed. Corrections, if any, should be attested by full signature of the tenderer. Every page of the tender documents shall be signed by the tenderer or his authorized representative. 12. The rates quoted should be inclusive of labour, fuel, tools, excise, GST etc. 13. Rates quoted shall be valid for a period of 3 months. Once the quotation is accepted, the rates quoted shall be firm, till the entire work is completed in all respects. 14. The Employer has the right to accept or reject any or all the tenders without assigning any reason whatsoever and no claims shall be entertained. 15. An amount of 10% of the amount of the bill of work done shall be retained from every bill submitted, as retention money. 16. All payments shall be subjected to deduction of income tax / as may be applicable from time to time. 17. The successful tenderer shall within 3 days of receipt of acceptance of tender execute an agreement with the client. The cost of stamps and other expenses shall be borne by the tenderer. 18. The Contractor must co-operate with other agencies appointed by the Employer so that work shall proceed smoothly. 19. Quantities shown in the tender schedule are approximate and payment shall be made only as per actual measurements. - 5 -

20. The successful tenderer should submit a detailed construction programme adhering to the time of completion specified. The programme will form a part of the contract. However the Employer has the right to alter the programme if necessary. 21. All materials required for the work should confirm the standard specifications and be approved by the Employer before being actually put to use. Commencement of work without approval shall be entirely at the risk and cost of the Contractor. 22. The responsibility for the safety, security and accounting of the materials and equipment brought or installed by the successful tenderer for the completion of the work will remain with the Contractor till the acceptance of the work by the bank. Any damage or loss caused to the materials or equipments during the execution of the work will be made good by the successful tenderer at his own cost. 23. The Employer reserves the right to increase or decrease the tendered quantity or revise specifications, drawings, design of any items or delete them at any stage of work. Claims by the Contractor for compensation or damages on account of these shall not be entertained. 24. The Contractor shall employ at least one competent person along with trained and qualified staff, whose name or names shall be previously been communicated in writing to the Employer, to supervise the execution of the work. 25. The entire work will be carried out under the supervision of the authorised representative of the Employer. 26. Measurements of works carried out shall jointly be taken by the Contractor and Employer's representative and payment shall be as per measured quantities. 27. If the performance of the successful tenderer is found to be unsatisfactory, the Employer reserves the right to cancel in part or the whole of the contract and get the work executed through alternative means at the entire risk and cost of the successful Contractor. 28. If the successful Contractor does not complete the work in the stipulated time, the Employer reserves the right to recover liquidated damages at 1% of the contract value for every additional week or part of thereof until the work is satisfactorily completed and handed over. Such damages may be deducted from any money due to the tenderer. 29. The Contractor will be responsible to provide all statutory benefits to the employees / labourers engaged by him and in case the Employer is liable to make payment of any such statutory benefits to the employees / labourers of the Contractor as the principal employer, the Contractor will be liable to indemnify the damage or loss suffered by the Employer to that extent and the Employer shall have liberty, without referring to the Contractor, to deduct such sum as may be suffered as loss or damage due to the aforesaid reason out of pending bills of the Contractor. 30. If work has to be done during night, necessary lighting arrangements shall be made by the Contractor at no extra cost. 31. Sub-contracting of work will not be permitted except when prior written permission is obtained. 32. The Contractor shall on request of the Employer immediately dismiss from the works any person employed thereon who may be unsuitable or incompetent or who may misconduct himself and such person shall not be again employed or allowed on the works/at site without the written permission of the Employer. 33. No payment shall be given for materials stored at site, until they are put to use in appropriate positions.

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LETTER OF OFFER To THE ZONAL MANAGER, BANK OF INDIA, ZONAL OFFICE, KERALA ZONE, KALOOR TOWERS, KALOOR-KADAVANTHRA ROAD, COCHIN – 682 017.

Dear Sirs, Sub: AIRCONDITIONING WORKS OF THE BANK OF INDIA BRANCH AT M. G. ROAD, ERNAKULAM.

Having examined the design, drawings, specifications, and schedule of quantities, having acquired all the necessary information and clarifications relating to the work specified in the memorandum herein after set out having visited and examined the site of works specified in the memorandum and having completely acquired all the requisite information relating thereto as affecting the tender, I / We ...... here by offer to execute the works specified in the said memorandum within the time specified and the rates mentioned in the schedule of quantities attached and in accordance in all request with the specifications, designs, instructions in writing, schedule of specifications and with such other materials as may be prescribed from time to time.

MEMORANDUM a) Description of works : Air-conditioning works of Bank Of India N. R. I. Branch,, Ernakulam. b) Tendered cost of work : Rs. ………… d) Time of completion : …… days (Maximum 25 days) e) Time of completion of Ducting : …… days (Maximum 7 days) piping and allied Civil Works

As required by you, I / We are returning herewith the documents (in single) duly signed by as at each page in token of our acceptance of the provisions in the documents.

I / We agree to enter into and execute the necessary contract documents as required by you.

Signature, with Name and Full Address: Seal :

…………………………………………

………………………………………… ………………………………………… ………………………………………… …………………………………………

Tele. No.: …...………………………..

Fax No.: ……………………………

Mobile No.: ………………………….. - 7 -

GENERAL CONDITIONS OF CONTRACT 1. DEFINITIONS: a) THE EMPLOYER shall mean the Zonal Manager, Bank Of India Ltd; Zonal Ernakulam. b) THE CONTRACT shall mean the notice inviting the tender, the tender and acceptance thereof and the formal agreement executed between Vice President & Zonal Manager, Bank Of India Ltd; and the Contractor together with the documents referred to therein including these conditions with appendices and any special conditions, the detailed specifications and design working drawings. All these documents taken together shall be deemed to form one contract and shall complementary to one another. c) THE CONTRACTOR shall mean the individual or firm or company whether incorporated or not, undertaking the works and shall include legal representatives of such individual, or persons composing such firm or successors of such firm or company as the case may be and permitted assigns of such individual of firm or company. d) THE SITE shall mean the site of the contract work allotted by the Employer for the Contractor's use. e) THE WORK shall mean the works to be executed in accordance with the contract and shall include all extra or additional, altered or substituted works as required for performance of the contract. f) THE ARCHITECT shall mean the consultant appointed by Zonal Manager, Bank Of India Ltd; who shall direct, supervise and be in charge of works. M/s J J Associates, # 61 / No. 52/3147, 1st Floor, Bank Road, Vyttila, Cochin-19. Note: The Employer, The Architect are mentioned in the agreement and shall include their legal representatives, assigners or successors. They are treated throughout the Contract document as if each were of the singular number and masculine gender. g) THE NOTICE IN WRITING shall mean a notice in writing typed or printed character sent (unless delivered personally or otherwise proved to have been received) by registered post to the last known Private or Business address or registered office of the addressee and shall be deemed to have been received when in the ordinary course of post it would have been delivered. 2. SCOPE OF CONTRACT: The Contractor shall carry out & complete the works in every respect in accordance with this contract and in accordance with the directions and to the satisfaction of the Employer. The Employer may in this absolute discretion from time to time, issue further drawings and/or written instructions, details, directions and explanations which are hereafter collectively referred to as `Employer's Instructions'. 3. DRAWINGS AND SPECIFICATIONS: One complete set of drawings & specifications shall be furnished by the Employer to the Contractor, and the Employer shall furnish within such time he may consider reasonable one copy of any additional drawing which in his option may be necessary for the execution of any part of the work. Such copies shall be kept on the works and the Employer and his representatives shall at all reasonable times have access to the same. This contract and the signed drawings and specifications shall remain in the custody of the Employer and shall be produced as when required by the Contractor. 4. CONTRACTOR'S SUPERINTENDENCE AND REPRESENTATION OF THE WORKS: The Contractor shall give all necessary personal superintendence during the execution of the works and as long thereafter as the Employer may consider necessary until the expiration of the Defects Liability Period stated in the appendix. The Contractor shall also, during the whole time the works are in progress, employ a competent, qualified person approved by the Employer who shall be constantly in attendance at the building while the men are at work. Any directions, explanations, instructions, given by the Employer to such representative shall be deemed to be given to the Contractor. 5. MATERIALS AND WORKMANSHIP TO CONFIRM TO DESCRIPTION: All materials and workmanship shall, be of the respective kinds described in the specifications in accordance with the Employer's instruction and the Contractor shall, upon the request of the Employer, furnish him with all invoices, accounts, receipts and other vouchers to prove that the materials comply therewith. The Contractor shall at his own cost arrange for and/or carry out any test of materials which the Employer may require.

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6. CONTRACTOR TO PROVIDE EVERYTHING NECESSARY: The Contractor shall provide everything necessary for the proper execution of the works according to the intent and meaning of the drawings and specifications taken together whether the same may or may not be particularly shown or described therein provided that the same can reasonably enforced there from if the Contractor finds any discrepancy therein he shall immediately refer the same to the Employer, in writing whose decision shall be final and binding on the Contractor. In all drawings, figured dimensions shall be read off and followed in preference to scaling off. The Employer shall not charge the Contractor for his own unrented space or for electricity. But, The Employer shall on no account be responsible for the expense incurred by the Contractor for any other facilities required for carrying out the work. The Contractor shall supply, fix and maintain at his own cost all the necessary facilities including lighting by night as well as by day, required for the proper execution and protection of the works. 7. REMOVAL OF WORKMEN: The Contractor shall, on request of the Employer remove immediately from the works any person employed thereon who may in the opinion of the Employer be unsuitable or incompetent or who may misconduct himself and such person shall not be again employed or allowed on the works without the written permission of the Employer. Any sums payable to such person on this accord shall be the liability of the Contractor. 8. ACCESS FOR EMPLOYER TO WORKS: The Employer, and their representatives shall at all reasonable times have free access to the work and/or to the workshops, factories or other places where materials are being prepared or constructed for the contract and also to any place from where they are obtained and the Contractor shall give every facility to the Employer and for his representatives, necessary for inspection and examination and test of the materials and workmanship. Except the representatives of the Public Authorities no person shall be allowed on the works at any time without the written permission of the Employer. 9. PROJECT SUPERVISOR: The term `Project Supervisor' shall mean the person/persons appointed and paid by the Employer acting under the orders of the Employer to supervise the work. The Contractor shall afford the Employer every facility and assistance for examining the works, materials and for checking and measuring materials. Neither the Project Supervisor nor any representative of the Employer shall have the power to revoke, alter, enlarge or relax the requirements of the contract or to sanction any additions, alterations, deviations, or omissions, or any extra work whatever, except in case where there is a written order from the Employer. The Project Supervisor or any representative of the Employer shall have power to give notice to the Contractor or to his Forman of rejection of any work or materials & such work shall be suspended or the use of such materials shall be discontinued until the decision of the Employer & Project supervisor from time to time but such examinations shall not in any way free the Contractor from the obligations of remedying any defects which may be found to exist at any stage of the work or after the same is completed. Subject to the limitations of this clause the Contractor shall take instructions only from the Employer. 10. ASSIGNMENT AND SUBLETTING: The whole of the works included in the contract shall be executed by the Contractor and the Contractor shall not directly or indirectly transfer, assign or underlet the contract or any part thereof or interest therein, nor shall be taken a new partner without the written consent of the Employer and no undertaking shall relieve the Contractor from the full and entire responsibility of the contract or from active superintendence of the work during its progress. 11. VARIATIONS NOT TO VITIATE CONTRACT: No alteration, omission or variation shall vitiate this contract but in case the Employer thinks proper at any time during the progress of the works to make any alterations in or additions to or omissions from the works or any alteration in the kind or quality of materials to be used therein and shall given notice thereof in writing under his hand to the Contractor, the Contractor shall alter, add or omit from as the case may require, in accordance with such notice, but the Contractor shall not do any work extra to or make any alterations or additions to or omissions from the works or any deviation from any of the provisions of the contract stipulation, specification or contract drawings without the prior consent in writing of the Employer and the value of such extras, alterations additions or omissions shall in all cases be determined by the Employer in accordance with the provisions of clause hereunder and the same shall be added to or deducted from the contract amount accordingly. - 9 -

12. REMOVAL OF IMPROPER WORK: The Employer shall, during the progress of works, have power to order in writing the removal from the works within such reasonable time or times, as may be specified in the order, of any materials in the opinion of the Employer are not in accordance with the specifications or the instructions of the Employer the substitution of proper materials, and the removal and proper re-erection of any work executed with materials or workmanship not in accordance with the drawings and specifications or instructions and the Contractor shall forthwith carryout such order at his own cost. In case of default on the part of the Contractor to carry out such order, the Employer shall have the power to employ and pay other persons to carry out the same, and all expenses consequent thereon or incidental thereto as classified by the Employer shall be borne by the Contractor, or may be deducted by the Employer from any money due or what may become due to the Contractor. 13. DEFECTS AFTER COMPLETION: The defects or faults which may appear within the Defects Liability Period stated in the Appendix hereto arising in the opinion of the Employer from materials or workmanship, not in accordance with the contract shall upon the directions in writing, of the Employer and within such reasonable time as shall be specified therein, be amended and made good by the Contractor, at his own cost, unless the Employer shall decide that he ought to be paid for such amending may employ and pay other persons to amend and make good expenses consequent thereon or incidental thereto shall be made good and borne by the Contractor & such damage, loss and expenses shall be recoverable from him by the Employer upon the Employers certificate in writing from any money due to the Contractor. 14. MODE OF PAYMENT: The payment shall be made on the Architect's certification of bills prepared by the Contractor. Interim bills based on completion of work shall be raised every fortnight. The value of each interim bill shall not be less than 2 (two) lakhs. These shall be produced for certification by the Employer. Recoveries shall be made with each interim bill. 75% (seventy five percent) of the amount admissible shall be paid on the 2nd day (or on the next working day, if the 2nd day happen to be a holiday) after certification of the bill. The remaining shall be paid within 10 days of certification of the bill. Any interim certificate given relating to work done may be modified or corrected by any subsequent interim certificates or by the final certificate. No certificate of the Architect/Employer supporting an interim payment shall of itself be conclusive evidence that any work is in accordance with the contract. All payments shall be made by crossed cheques only. 15. TIME LIMIT FOR PAYMENT OF FINAL BILL: The final bill shall be submitted by the Contractor within 20 days of virtual completion of works. No further claims shall be made by the Contractor after the submission of the final bill. The Security Deposit shall be adjusted along with the payment of final bill. 16. PENALTY FOR TIME DELAY FOR COMPLETION: The Employer shall deduct an amount of 0.05% of the contract value, but not exceeding 15%, for every additional day or part taken by the Contractor for the satisfactory completion of the work. If the delay occurs due to a reason beyond the control of the Contractor, he shall immediately apply for an extension to the Employer. A limited extension of time may be given by the Employer, in writing after getting the opinion of the Architect.

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SPECIAL CONDITIONS 1. Establishment: It is essential condition of this contract that the successful tender shall establish an office in Kerala for the period of Contract and a duly authorized representative shall always be available in Kerala Office to deal with all matters concerning this Contract. 2. Time Limit: The entire work shall be competed within 25 days from date of commencement which shall be either two weeks from the day of acceptance letter is issued to the contractor or the day on which contractor is instructed to take possession of the site, which ever is later. 3. Terms of Payments: The following terms of payments shall apply: a) Running Account bills will be paid on item rate basis as certified by our Architect / Bank Engineer and based on banks security, taking into consideration actual work completed and in progress. b) Any work done at factory will not be counted in the running accounts bills until the Material is brought to the site work. 4. Right to distribute work: The Bank reserves all rights to divide distribute the tender items to more than one agency, delete any item or operate items quoted as rate only. 5. Electric Supply: Bank will provide free water and power required for the works. However the Contractor shall make his own arrangements to draw the power and water from source as decided by the Bank/ Architect. 6. Program work and progress reports: The successful contractor will have to submit a detailed bar- Chart indicating the schedule of various activities from the date of commencement till completion and get the same approved by Architect. Contractor shall strictly adhere to the same. This program shall from part of the contract and shall be binding on the contractor. However, the Bank reserves the right to alter the Program, if necessary, from time to time. No claim whatsoever of any nature by the Contractor on this account shall be entertained by bank. They shall also have to write their requirements about co-ordination from other agencies working at site. 7. Office/ Stores on the site: The contractor shall provide for all necessary storage on the site in a specified area for all materials, which is likely to deteriorate by the action of the sun / rain other materials, causes due to exposure, in such a manner that all such materials, tools etc., shall be duly protected from damage by weather or any other cause. All such stores shall be cleared away and the ground left in good proper order on completion of this contract unless otherwise expressly mentioned therein. 8. Testing of materials and works and preparation of samples: The contractor shall, if required by Architect/bank, arrange to test materials and / or portion of the work at his own cost in order to prove their soundness and efficiency. If after any such test, the materials or portion of work is found, in the opinion of the Architect and employer to be defective or is found, in the opinion of the Architect and employer to be defective or unsound, the contractor shall pull down and re-erect the same at his own cost. Samples of materials and workmanship shall be submitted by the contractor for the approval of the Architect/ bank before procurement execution. 9. Notice: The contractor shall comply with all acts and regulations for the successful completion of the contract works and shall give due notice and pay all fees / taxes etc. as per statutory requirements. 10. Measurement is to be recorded before work is covered up: The contractor shall take joint measurements with the Architect/Bank representative before covering up or otherwise placing beyond the reach of measurement any item of work should the contractor neglect to do so, the same shall be uncovered at contractor’s expense or in default thereof, no payment or allowance shall be made for such work or the materials with which the same, was executed. - 11 -

11. Dimensions: Figured dimension are to be followed in all cases, Large scale details take precedence over shall scale drawings. In general the drawings shall indicate the dimensions positions and type of construction, the specification shall indicate the quantities and methods, and the bill of quantities shall indicate the quantum and rate for each item of work. Any work indicated in the drawings and not mentioned in the specifications or vice-versa shall be furnished as though fully set forth in both. Any ambiguity conflict of interpretation, errors or inconsistencies discovered in the drawings/ documents shall be promptly brought to the provisions giving more rigorous interpretation shall prevail but in the event of disagreement between the contractors and the supervisors, decision of interior Designer shall be final incase of any discrepancy, the contractor is to ask for an explanation before proceeding with the work. However specifications will prevail over the drawings. 12. Use of explosives: The contractor shall have to obtain permission from the employer before use of explosives on any work or on the site. If explosives are required the same shall be stored in a special storage container to be provided by and at the cost of the contractor in accordance with the laws / rules relating to the possession and storage of explosives for the time being in force. The contractor shall forth with obtain a license required by such law for the storage and use of explosives, and all operations in which or for which explosives are employed shall at the sole risk and responsibility of the Contractor and the Contractor shall fully and effectively indemnify the Employer. The Contractor shall be responsible for any accident to workmen public or property due to blasting operations. 13. List of machinery: The Contractor shall, along with the tender submit a schedule of machinery and equipment he proposes to use at site in support of his assurances to adhere to the time schedule specified for the entire completion of work. 14. Contractor's License: The Contractor should himself possess valid Contractors license of necessary grade to execute the work. A copy of the relevant pages of the same shall be furnished along with the tender documents. 15. Licensed electrical supervisors and wiremen: The Contractor must employ licensed electrical supervisors and wiremen to execute the work. The contractor shall submit a list of the technical personnel employed. 16. Engineers and overseers: The contractor must employ qualified engineers at site to supervise the works and shall also employ qualified overseers for the supervision of the works and quality control of materials. 17. Action where there is no specification: In case of any class of work over which there is no specification mentioned, the same shall be carried out in accordance with the latest Indian Standard Specifications subject to the approval of the Architect/Bank. 18. Clearing of the site of works: The contractor shall clear the site of works as per the instruction of the Architect / Bank. The site shall be cleared of all men materials shed etc. belonging to the contractor. The site shall be delivered back to the Bank in a clean & neat condition within a period of one week after the job is completed in case of failure by the Contractor, the Bank will have the right to get the site cleared at the risk and the cost of the contractor. 19. Occupation of partially completed portion by the Bank: The Bank shall be entitled to and will be at liberty to occupy even the partially completed portion of the work by themselves or through their agents and servants if they so desire. Necessary extension of time for completing the work shall have no claim for any compensation whatsoever due to the delay, if any involved in completing the work on account of partial occupation. 20. Typographical or Clerical Errors: The Architect’s/ Bank clarifications regarding drawing/ details or particulars or typographical or clerical errors shall be final and binding on the contractor. - 12 -

21. Insurance: The contractor shall obtain adequate insurance cover at his own cost for work against any loss or damages as well as workman compensation and third party risk, until the date of virtual completion of the work, The insurance cover shall be in joint names of the owner and the contractor, is to be deposited with the owner within 7(seven) days from the date of issue of work order. 22. Performance Guarantee for all bought out items: Contractor shall submit written performance guarantee from the manufactures of all bought out items. 23. Language of Tender: “English” is the official language of this tender. 24. Documents to be complementary: All sections of contract document and working drawings shall be complementary to each other. In case of ambiguities discrepancies or contradictions between any two sections. Bank/ Architect’s decision shall be final and binding on the contractor for interpretation of the same. 25. Contractor’s Superintendence: The contractor shall appoint a qualified and experienced person to supervise the work at site. The contractor shall obtain the approval from Bank/Architect about competence of such person. 26. Inspection by Contractor: The Contractor shall inspect all the works and satisfy himself before the same is offered for inspection to the Bank/ Architect. 27. Removal of Debris: Contractor shall arrange to dispose off debris, wood shaving and any other waste product created while carrying out the work, outside Bank’s premises. The Contractor shall take due care while disposing of such waste materials and ensure that any rules/ regulations laid down by Municipal Corporation or any other statutory body are not violated. The Contractor shall be responsible and answerable to any complaint arising out of improper disposal of waste material. Quoted rates shall involve the cost of the same and no extra payment shall be made towards this account. 28. Mock up: The Contractor shall prepare a mock-up of items, if required, strictly in accordance with the specification, free of cost, for approval of Architect and Bank. The work on these items shall proceed further only after the approval of the mock-up. 29. The Contractor shall submit original copies of invoices, order forms for any materials purchased for project work, to the Bank/Architect if called for. 30. The Contractor shall calculate realistic quantities after receipt of drawings and after submitting first interim bill but before submitting the second interim bill to Bank/ Architect. 31. The rates quoted by the tenderer in the schedule of quantities will be deemed to be for the finished work and shall include all charges for: a) Labour, maintenance, fixing arranging, cleaning, making good, hauling etc. b) Plant, double, scaffolding, framework, ladders, ropes, nails, spikes, tools, materials, Workmen, protection from weather, temporary support, platform, and maintenance of the same. Insurance for labour, materials and third party. c) Covering for the works during inclement weather or strikes or whenever directed as necessary. d) All temporary canvas, lights, tarpaulin, barricade, water shoots etc. e) All measures required to be taken for protection of existing works. f) All such temporary weather-proof sheds at such places and in a manner approved by the Architect for the storage and protection of materials against the effects of sun and rain. g) Testing of materials as per para-8 of “Special condition of contract”. h) No tools and plants shall be issued by the Bank under the Contract.

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32. Items additional to tenders: a) The rate of the additional items/non tender items shall be based on the rates quoted by the tenderer for similar items or based on analogous items available in the tender. b) Where applicable rates are not directly available, the rates for extra items if any shall be derived based on the prevalent market cost of labour and material at site of work including wastage (maximum 5%) plus all types of taxes plus 15% towards contractor’s overhead and profit. 33. Arbitration: All disputes or differences of any kind whatsoever which shall at any time arises between the parties here to touching or concerning the works or the execution or maintenance thereof of this contract or the rights touching or concerning the works or the execution of maintenance thereof this contract or the construction remaining operation or effect there of or to the rights or liabilities of the parties or arising out of or in relation there to whether during or after determination foreclosure or branch of the contract (other than those in respect of which the decision of any person is by the contract expressed to be final and biding) shall after written notice by either party to the contract to the other of them and to the Employer hereinafter mentioned be referred for adjudication to a sole arbitrator to be appointed as hereinafter provided. For the purpose of appointing the solo arbitrator referred to above. The Employer will send within thirty days of receipt of the notice, to the contractor a panel of three names of persons who shall be presently unconnected with the organization for which the work is executed. The contractor shall on receipt of the names as aforesaid, select any one of the persons name to be appointed as a sole arbitrator and communicate his name to the Employer within thirty days of receipt pf the names. The Employer shall thereupon without any delay appoint the said person as the sole arbitrator. If the contractor fails to communicate such selection as provided above within the period specified, the Competent Authority shall make the selection and appoint the selected person as the Sole Arbitrator. If the Employer fails to send to the contractor the panel of three names as aforesaid within the period specified, the contractor shall send to the Employer a panel of three names of persons who shall all be unconnected with either party. The Employer shall on receipt of the names as aforesaid select any one of the persons name and appoint him as the sole Arbitrator. If the Employer fails to select the person and appoint him as the sole Arbitrator within 30 days of receipt of the panel and inform the contractor accordingly, the contractor shall be entitled to appoint one of the persons form the panel as the sole arbitrator and communications his name to the Employer. If the Arbitrator so appointed is unable or unwilling to act or resign his appointment or vacates his office due to any reasons whatsoever another Sole Arbitrator shall be appointed as aforesaid. The work under the contractor shall however, continue during the arbitration proceedings and no payment due or payable to the contractor shall be withheld on account of such proceedings. The arbitrator shall be deemed to have entered on the reference on the date he issued notice to both the parties fixing the date if the first hearing. The arbitrator may from time to time with the consent of the parties enlarge the time for making and publishing the award. The arbitrator shall give a separate award in respect of each dispute or difference referred to him. The arbitrator shall decide each dispute in accordance with the terms of the contract and give a reasoned award. The venue of arbitrator shall be such place as may be fixed by the arbitrator in his sole discretion. The award of the Arbitration shall be final and binding on both the parties. The fees, if any of the arbitrator shall, if required to be paid before the award is made and published, be paid half and half by each of the parties. The cost of the reference and of the award including the fees, if any, of the arbitrator who may direct to and by whom in what manner, such costs or any part thereof shall be paid and may fix or settle and amount of cost to be paid. Subject to aforesaid the provisions of the Arbitration Act 1992 or any statutory modification or re- enactment thereof and the rules made there under, and for the time being in force, shall apply to the Arbitration proceeding under this clause. The Employer and the contractor hereby also agree that arbitration under clause shall be a condition precedent to any right to action under the contract with regard to the matters hereby expressly agreed to be so referred to Arbitration. - 14 -

GENERAL SAFETY RULES TO BE OBSERVED DURING WORK 1. All work areas shall be kept reasonably clean for easy movement of men and materials 2. All approach roads shall be reasonably free for easy movement of vehicles. 3. All temporary structures and all supports such as scaffolding, ladders, walkways etc., shall be adequately strong for safe use during construction. 4. All debris shall be removed & site should be cleaned every day. If the contractor failed to do this, employer will arrange for the same & cost will be deducted from Contractors bill as per Dept. rate. 5. All workmen working at unsafe elevations during the construction activity such as concreting, plastering, painting and erection work shall have safe and adequate passage and should be properly instructed to take necessary precaution and observe safe practices of preventing accidental fall, safety belts shall be used wherever necessary. 6. Safety apparel and equipment shall be provided to workmen as the nature of work warrants. Welders shall use gloves, goggles and shields during welding, gas cutting etc. 7. Temporary electrical substation, equipment, switch gear, cables and wires, lighting, etc. should be installed in accordance with standard electrical practice and should have prior sanction and approval from concerned authorities etc. at Contractor’s cost 8. Temporary cables and wires, including welding cables should be so routed as not to clutter the work areas, temporary electrical lines for power and lighting shall be run over head and should be high enough not to hinder movement of men, materials and vehicles. 9. Temporary substation equipment, switch gear and distribution boards shall be adequately enclosed, duly protected against rain water, suitable earthed and properly identified with ‘Caution Boards’. 10. All joints in the temporary wires and cables should be properly insulated. 11. All supervisors, welders and electricians engaged in the work shall possess necessary and valid license/certificate/permit to carry out such work, and be adequately skilled and acquainted with standard rules, regulations and practices. 12. All operators of construction equipment and all tradesmen engaged in different instruction activities shall be adequately qualified, experienced and proficient to carry out all their jobs in a safe manner. 13. All work areas, approach roads, stairways, walkways shall be properly illuminated during the night. 14. All areas which are used for storing and installing inflammable materials should be adequately identified and should carry ‘No Smoking’ signs. 15. Temporary fire extinguishers should be readily available at convenient locations in stores, offices, and work areas. 16. First Aid kits and personnel adequately trained to administer ‘First aid’ shall be readily available for emergencies. 17. All lifting tackle, accessories shall be properly maintained and should not be subjected to over loads. 18. Portable hand-lamps being used by construction crew shall be preferably connected on 24 volts supply. If 230 volts hand lamps are used, the cables shall be heavily insulated and adequately protected, and bulbs should be protected with safety sheds. 19. Contractor shall not use any structure/equipment erected/under erection for fastening, lifting/tying tackles/ropes, which may impose load which the structures/equipment are not designed to carry safely. 20. The contractor shall not in the performance of the contract in any manner endanger safety or unlawfully interfere with the convenience of the public. 21. The contractor shall ensure that all erection/ testing equipment, tools, tackle, apparatus and materials are in good working conditions, fit for the purpose for which they are employed and that all certificate/ permits/ licenses etc. required under any law or regulation for the same and all such certificates/ permits/ licenses required under any law or regulations for the skilled labour, technicians, etc. are available and valid during the entire period of the execution of the work under the contract. - 15 -

SAFETY CODE 1. There shall be maintained in readily accessible place first aid appliances including adequate supply of sterilized dressings and cotton wool. 2. An injured person shall be given first aid and taken to a hospital without loss of time, in case where the injury necessitates hospitalization. 3. Suitable and strong scaffolds should be provided for workmen for all works that cannot safely be done from the ground. 4. No portable single ladder shall be over 8 meter in length. The width between the side rails shall not be less than 30cm. (clear) and the distance between two adjacent rungs shall not be more than 30cm.When a ladder is used an extra mazdoor shall be engaged for holding the ladder. 5. For every opening in the floor of the building a working platform to be provided with a suitable means to prevent the fall of persons or materials by providing suitable fencing or railing whose minimum height shall be one meter. 6. No floor, roof or other part of the structure shall be sow over loaded with debris of materials as to render it unsafe. 7. Workers employed on mixing and handling materials such as asphalt cement and cement mortar or concrete and lime mortar shall be provided with protective food wear and rubber and gloves and thin cloth for covering face and head. 8. Those engaged in welding works shall he provided with welders protective eye shields and gloves. 9. (i) No paint containing lead or lead products shall be used except in the form of paste or readymade paint. (ii) Suitable face masks should be supplied for use by the workers when paint is applied in the form of spray or surface having lead paint dry rubbed and scrapped. 10. Overalls shall be supplied by the contractor to the painters and adequate facilities shall be provided to enable the working painters to wash during the period of cessation of work. 11. Hoisting machines and tackle used in the works including their attachments, anchorage and support shall be in perfect conditions. The ropes used in hoisting or lowering material or as a means of suspension shall be of durable quality and adequate strength and free from defects. All electrical equipment and machinery used on site shall be properly earthed and safe or handling. All safety rules to be observed while working on live electrical system or installation stipulated in I.E. rules should be observed.

Page 1 of 3 BANK OF INDIA N. R. I. BRANCH PREMISES AT ERNAKULAM SCHEDULE OF QUANTITIES - AIRCONDITIONING WORKS Item Particulars Quantity Unit Rate / Unit Amount Nos. (Approx) Rs. Ps. Rs. Ps. Supply of Machines: Supply of star rated (minimum 3 star rated) split type air conditioning unit with Reciprocating / Rotary compressors with nominal capacity, high wall type indoor unit, with cordless remote, all the accessories, complete. 1 . 1.0 TR Specify star rating (Minimum 3 Stars) 2 no.

2 . 1.5 TR Specify star rating (Minimum 3 Stars) 2 no.

3 . 2.0 TR Specify star rating (Minimum 3 Stars) Rate Only no. X X X X X

Supply of star rated (minimum 3 star rated) split type air conditioning unit with Scroll / Reciprocating / Rotary compressors with nominal capacity, ceiling suspended cassette type indoor unit, with cordless remote, all the 4 . 2.0 TR Specify star rating (Minimum 3 Stars) 1 no.

5 . 3.0 TR Specify star rating (Minimum 3 Stars) Rate Only no. X X X X X

6 . Supply and installation of Voltage stabilizer - 4 KVA (V Guard make / eqvnt. ) 4 no. 7 . Supply and installation of Voltage stabilizer - 5 KVA (V Guard make / eqvnt. ) 1 no.

Low side Works: Supply of all materials, Installation, pressure testing, vacumissing, and commissioning of the above high split / cassette type air conditioning unit and all accessories, Refrigerant gas & Oil, Control panel, etc. complete as per the following items: . - See Notes below 8 . 1.0 TR (High Wall Split type IDU) 2 no.

9 . 1.5 TR (High Wall Split type IDU) 2 no.

10 . 2.0 TR (High Wall Split type IDU) Rate Only no. X X X X X

11 . 2.0 TR (Ceiling suspended cassette type IDU) 1 no.

12 . 3.0 TR (Ceiling suspended cassette type IDU) Rate Only no. X X X X X

Supply, installation, pressure testing of soft drawn copper refrigerant piping of various dia. with quality insulation between indoor and outdoor units, as per standards and pecifications for the following high wall machines: 13 . Suction Line for 1.00 TR (HW type IDU) 6 rm.

14 . Discharge Line for 1.00 TR (HW type IDU) 6 rm.

15 . Suction Line for 1.50 TR (HW type IDU) 7 rm.

16 . Discharge Line for 1.50 TR (HW type IDU) 7 rm. Page 2 of 3 BOI BO: N. R. I. Ernakulam - BOQ Airconditioning Works Cond... Item Particulars Quantity Unit Rate / Unit Amount Nos. (Approx) Rs. Ps. Rs. Ps.

17 . Suction Line for 2.0 TR (HW type IDU) Rate Only rm. X X X X X

18 . Discharge Line for 2.0 TR (HW type IDU) Rate Only rm. X X X X X

19 . Suction Line for 2.0 TR (Cassette type IDU) 7 rm.

20 . Discharge Line for 2.0 TR (Cassette type IDU) 7 rm.

21 . Suction Line for 3.0 TR (Cassette type IDU) Rate Only rm. X X X X X

22 . Discharge Line for 3.0 TR (Cassette type IDU) Rate Only rm. X X X X X

Supply & installation of control cabling between IDU & ODU for high wall machines:

23 . 1.0 TR (High Wall Split type IDU) 8 rm.

24 . 1.5 TR (High Wall Split type IDU) 9 rm.

25 . 2.0 TR (High Wall Split / Multy Split type IDU) Rate Only rm. X X X X X

26 . 2.0 TR (Ceiling suspended cassette type IDU) 8 rm.

27 . 3.0 TR (Ceiling suspended cassette type IDU) Rate Only rm. X X X X X

28 . Earth wiring using 12 SWG copper wire Rate Only rm. X X X X X

29 . Earth wiring using 14 SWG copper wire 50 rm.

PVC Armoured Al. / Cu. Cables - Quantities to be verified with actual site conditions:

30 . 3C x 2.5 sqmm(copper) Rate Only rm. X X X X X

31 . 3C x 1.5 sqmm(copper) Rate Only rm. X X X X X

32 . Supply, fabrication, installation, testing & commissioning of PVC drain piping (25mm dia.), concealed in all visible areas 28 rm. as directed, as per specifications and approved drawings from the unit to the nearest drain points.

Supply, fabrication, installation, testing & commissioning of MS pedestal for support of outdoor unit, including vibration isolators and catwalk platforms for servicing of split units (As per instructions of the Architect).

33 . 1.0 TR 2 no.

34 . 1.5 TR 2 no. Page 3 of 3 BOI BO: N. R. I. Ernakulam - BOQ Airconditioning Works Cond... Item Particulars Quantity Unit Rate / Unit Amount Nos. (Approx) Rs. Ps. Rs. Ps.

35 . 2.0 TR 1 no.

36 . 3.0 TR Rate Only no. X X X X X

TOTAL AMOUNT (with Taxes): Rs.

(Rupees only)

Notes: 1 . Details, type, model no., make of compressors & Approx. power consumption, period of warrenty etc. to be clearly mentioned.

2 . The rates should include all costs viz. loading, unloading, handling charges, allied civil works like necessary RCC slab / wall operings and finishing, concealing of pipes and conduits etc. complete.

3 . The location & type of power supply point to be specified (i.e., near indoor or outdoor unit) and got approved by the consultant Architect along with the final ducting layout soon after getting work order.

4 . No joints are permitted in the electrcal wiring between indoor and outdoor units.

5 . The work is to be executed so as to reduce the noise to the very minimum, while functioning. Best quality of rubber bushes should be used whereever necessary, to prevent transmission of noise to builing elements / ducting etc.

Name & Signature of the Tenderer with seal. W

UP TOILET S N 115 x 245 447cms V2 & EF E [15Ft] RECORDS [4Ft]

120cms (Stairs above)

TOILET 165 x 145 V2 & EF COVERED CAR PARKING 195cms [6Ft] ELE./ V2 & EF UPS [6Ft] 187cms

315cms [10Ft] COVERED 133cms CAR PARKING [4Ft] DINING W2 [10Ft] 295cms 3 4 Locker 1 Locker 2 314cms Cabinet Cabinet 378cms

2 [12Ft] [10Ft] STRONG ROOM Cabinet [9Ft]

117 SFt 288cms 1 5

Cabinet Locker 4 Locker 3 Cabinet

80cms SUB STAFF

W2 CASH[8Ft]

241cms FRONT OFFICE 1.0 TR (IDU) TR 1.0

1.0 TR (ODU) 165cms 140cms 140cms OFFICER [5Ft] [5Ft] [5Ft]

833cms 2.0 TR (ODU) [27Ft] W3 [13Ft] 395cms 850cms 1.0 TR (IDU)

[28Ft] [33Ft] 1005cms

1.0 TR (ODU) [21Ft] 1.5 TR (ODU) 653cms 1.5 TR (ODU)

W3

[11Ft] 1.5 TR (IDU) TR 1.5 333cms 1.5 TR (IDU) TR 1.5 799cms MANAGER [26Ft] 372cms 510cms [12Ft] [17Ft] RS

NRI BRANCH ENTRANCE AC & LIGHTING LAYOUT / Carpet Area: 139.42 SqM (1500 SFt), REFLECTED CEILING PLAN Excluding Toilets SCALE - (GROUND FLOOR) 0 25 50 100 200 300 400 500cms

DWG. No. - 02 SCALE - As Displyed INTERIORS FOR BANK OF INDIA ARCHITECTS: DATE - 02.12.2020 REVISIONS - 03 J J ASSOCIATES, ERNAKULAM NRI BRANCH PREMISES # 61, BANK ROAD, COCHIN -19. Ph : +91 484 2304302, 98951 75099. AT ERNAKULAM DEALT BY - SS CHECKED BY - JJ