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Tailgate Policy Handbook.Pdf

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Tailgate Policy Handbook.Pdf 1 The following policies and procedure concerning parking, tailgating and fan conduct at State of Texas properties are designed to help guide fans’ event planning and ensuring a family friendly, safe and enjoyable experience for all! If you have any questions or comments regarding the policies, please contact the Texas Facilities Commission at [email protected] TABLE OF CONTENTS PURPOSE …………………………………. 3 SELLING ON STATE PROPERTY GOLF CART, MOPED & MOTOR AUTHORITY ……………………………… 3 PROHIBITED ……………………………………. 6 SCOOTER …………………………………. 10 TAILGATE POLICY …………………….. 3 GENERAL USE OF STATE PROPERTY FOR HANDICAPED PARKING ……………. 10 POLICY ENFORCEMENT …………... 3 TAILGATE …………………………………. 7 GUEST CONDUCT …………………….. 11 RESPONSIBILITY ………………………. 3 PROHIBITED ON STATE PROPERTY …… 7 SECURITY & SAFETY …………………. 11 TAILGATING LOTS OPEN ………….. 3 THROWING FOOTBALL OR OBJECTS … 7 STATE EMPLOYEE PARKING …….. 11 TAILGATING AREA ………………..…. 4 PORTABLE TOILET …………………………… 7 CHANCERY – DIOCESE OF AUSTIN. 11 TAILGATING TIMES ………………….. 4 PRIVATE PORTABLE TOILET ……………… 7 LOST ITEMS ……………………………… 11 TAILGATE SIZE …………………………. 5 FOOD / GRILLING ………………….……...... 8 LOST & FOUND ………………………… 11 PARKING / TAILGATE FEE GRILLING GUIDELINE ………………………. 8 TAILGATING ON GREEN SPACE OR 11 PAYMENT ………………………………… 5 PROPANE GRILLS & CYLINDERS ………. 8 OPEN ACCESS SITE ……………… OPEN LOTS …………………..…………. 5 CONCLUSION OF COOKING PROCESS 8 TAILGATE WAITLIST …………………. 11 PRE-RESERVED LOTS ………………… 5 CONSUMPTION OF ALCOHOL ………….. 9 ADVANCE RESERVATION 11 ADVANCE RESERVATION SPACE CATERING ……………………………………….. 9 RENEWAL PERIOD …………………… HOLDER …………………………………… 5 TENTS ……………………………………………… 9 INDEMNIFICATION ………………….. 12 PARKING / TAILGATE SPACE TOWING …………………………………………. 9 DEFINITIONS ……………………………. 12 PERMIT ……………………………………. 5 UTILITIES OWNED BY THE STATE OF 9 ADVANCE PAYMENT FORM …….. 13 PARKING PERMIT ON PRE- TEXAS ……………………………………………… PORTABLE TOILET REQUEST FORM 14 RESERVED LOTS ………………………… 6 GENERATORS ………………………………….. 9 ……………………………………… SUBLETTING, SELLING, OR PETS ………………….……………………………. 10 CODE OF CONDUCT …………………. 15 RENTING TAILGATE SPACE ………. 6 ENTERTAINMENT ……………………………. 10 PUBLIC PORTABLE TOILET 16 PARKING …………………………………. 6 TRASH & CLEAN UP …………………………. 10 LOCATION MAP …………………………. TRAVEL LANES …………………………. 6 17 2 PURPOSE spaces in public view. There be required to sign-up the are to be NO LEWD acts of group and accept the The Texas Facilities misconduct or nudity responsibility for their party’s Commission (TFC) in a tolerated. The Texas Facilities actions, while assisting the coordinated effort with Texas Commission reserves the right Texas Facilities Commission Department of Public Safety, to enforcement and to modify staff with issues that may and the Texas Longhorn these rules at any time for the arise, and ensure clean-up is Foundation strives to provide safety and effective complete and all trash is a safe environment at all administration of the event. bagged on the same day as Tailgating events. The goals the game and all items are and objectives of the Texas POLICY ENFORCEMENT removed from the lot spaces Facilities Commission no later than Noon on Sunday. Tailgating Policies are to The Manager of Commercial ensure a safe and enjoyable Parking and Events will have Open Lots: First come, environment that will the final say with any and all first served lots. The enhance and promote matters concerning the designated person is the integrity, civility, ethical enforcement or modification Space Holder that paid conduct and good of Tailgate Rules and Policies. the tailgate fee. sportsmanship amongst fans, students and visitors The State of Texas, Texas Reserved/Closed Lots: attending the tailgate events. Facilities Commission and Designated person is the their Contractor(s) reserve Primary Advance Space AUTHORITY the right to refuse service or Holder. The Primary sale of space(s) to anyone as Space Holder may The administration and use of deemed appropriate. designate two state facilities for special Alternatives to assist for events and football tailgating At its discretion, the Texas the season. The Primary is governed by Title 1, Part 5, Facilities Commission may Space Holder must sign Chapter 116, Subchapter A, terminate tailgate parties, or the Policy Rule 116.10 of the Texas take other appropriate actions Acknowledgement Form Administration Code and toward individuals, groups, or and return to the parking Chapter 2165 of the Texas organizations whose conduct contractor prior to the Government Code. is in violation of or conflict first game and use of with the outlined Texas tailgate spaces. The Manager of Commercial Facilities Commission Football Parking and Events is Tailgating policies and TAILGATE LOTS OPEN responsible for the oversight regulations. Failure to comply and administration of with directions from Texas Tailgating sites do not open Tailgating and events on State Facilities Commission (i.e. until to 6:00 P.M., Friday or of Texas property. staff, or its parking the day before the official contractor’s staff) may result game kick-off. TAILGATE POLICY in eviction from State of Texas property, without a refund of No marking of spots, set-up or The following policy and services. tents are allowed prior to 6:00 guidelines have been P.M, Friday or the day before formulated for the public kick-off time. safety. These rules are RESPONSIBILITY intended to be general Each group is required to guidelines. Tailgating on state have a designated person who property is to be within the will be the group Primary proper guidelines of contact and will be on-site for respectful use of tailgate the tailgate. This person will 3 TAILGATING AREA State Property Tailgating is permitted only in designated areas within the areas of Trinity to Lavaca Street and Martin Luther King and 11th Street. Open Lot: First Come, First Served State Lot 6 State Lot 8 State Lot 11 State Lot 18 State Lot 19 ( No RV’s, No Music, and No overnight stay.) State Lot 22 (partial only) Open Garage: First Come, First Served Parking ONLY: Game Day ONLY! State Garage E State Garage F State Garage J Capitol Visitor’s Garage Closed Lot: Seasonal Reservation Only State Lot 2 State Lot 3 State Lot 7 State Lot 12 State Lot 22 (partial only) CSB Lot (front) TAILGATING TIMES Therefore, the set-up of your tailgate items may be delayed. EVENT PARKING AND If the space is not vacated Longhorn Foundation Parking: TAILGATING IS BY PERMIT Garage A ONLY 6:00 PM, Friday or the within a reasonable amount Garage B day before the official game of time, you may contact the Garage G kick-off time until Sunday, on-site parking attendant or a Garage Q Noon, the day after the game. TFC representative to inquire Garage R about the vehicle. The towing Please keep in mind that state of any vehicle on state THE ABOVE DESIGNATED employees utilize these property can only be AREAS ARE THE ONLY spaces for parking during the approved by the TFC Manager LOCATIONS APPROVED FOR work week and potentially if of Commercial Parking and TAILGATING ON STATE working late, may not vacate Events. PROPERTY. the space by 6 PM, Friday. 4 TAILGATE SIZE 7) Tailgater is to ensure to displaying your unique view the lot maps reservation code must be Tailgaters may purchase a provided and note that included with your payment maximum of ten (10) tailgate some spaces are only along with the Advance space(s) per person, per suited for compact Parking Permit Reservation event. vehicles or tent/tailgate Payment Form. setup (i.e. noted as 1A, Tailgating set-up is limited to 1B, 5C, etc.). The space The Advance Parking Permit the spaces which you have must be reserved and Reservation Payment Form purchased and may not paid for if you wish to can be found at the TFC extend beyond your area. utilize the space. Tailgate website at http://www.tfc.state.tx.us/div PARKING / TAILGATE Reserved/Closed Lots: Pre- isions/facilities/prog/FMD/par FEE PAYMENT paid lots are reserved and king/texas-tailgate- paid in advance for the entire reservations/ Open Lots: First Come, First season. No individual game Served Parking/Tailgate purchases allowed. On Friday PARKING / TAILGATE space ticket for Lots 6, 8, 11, at 6 P.M. the Reserved Space 18, 19, and partial Lot 22 will Holder or an Alternate on Lot SPACE PERMIT go on sale on Friday at 6 P.M. 2, 3, 7, 12, and partial Lot 22 Tailgater must not enter the at the designated lots. shall receive the reservation tailgate space(s) prior to 6 1) All sales CASH ONLY. No tailgate space ticket(s) at their p.m. on the Friday or day prior checks or credit cards designated lots. Tailgater is to to the scheduled event date, accepted for First Come, ensure to view the lot maps unless otherwise specified by First Served Lots. provided and note that some the TFC (such as, in the case 2) A $7 tailgating fee will be spaces are only suited for of a holiday). charged per space, per compact vehicles or day. tent/tailgate setup (i.e. noted Please keep in mind that state 3) Tailgaters may purchase a as 1A, 1B, 5C, etc.). The space employees utilize these maximum of ten (10) must be reserved and paid for spaces for parking during the tailgate space(s) per if you wish to utilize the space work week and potentially if person, per event. working late, may not vacate Advance Reservation Space 4) ALL SALES ARE FINAL on the space by 6 p.m. Therefore, Holder first come first served the set-up of your tailgate Reserved tailgate space(s) on state-owned lots. Once items may be delayed. If the Lots 2, 3, 7, 12 & CSB are not the tailgater has space is not vacated within a guaranteed until FULL purchased the space(s), reasonable amount of time, payment is received by the there are no refunds. you may contact the on-site required deadline date. 5) The Texas Facilities parking attendant or a TFC Payment by check or credit Commission and the representative to inquire card is to be made direct to Parking Contractor are not about the vehicle. Towing of the TFC current Parking responsible for lost, stolen all vehicles are only approved Contractor: or damaged confirmation by the TFC Manager of HBA Parking, Inc.
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