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Student Services STUDENT SERVICES LANDING IN MADRID GUIDE [email protected] +34 91 568 97 50 C/ María de Molina 11 Monday to Friday: 11am – 5pm ¡BIENVENIDOS! WELCOME FROM STUDENT SERVICES You will receive detailed information regarding OUR MISSION WE CAN ASSIST YOU WITH: immigration and relocation processes during the Our team is here to support o STUDENT VISA APPLICATIONS FOR SPAIN LANDING IN MADRID INFORMATION SESSION. you with your relocation to o STUDENT IMMIGRATION PROCEDURES DURING YOUR Students will be able to sign up for these highly Spain and necessary PROGRAM recommended sessions through their Program’s immigration procedures so o HOUSING RESOURCES Welcome Sites. During this session we will that you can focus on o HEALTH INSURANCE explain what both EU and non-EU citizens need studying and enjoying the o LIVING IN MADRID (RELOCATION, TRANSPORTATION, ETC.) to do to register with the local immigration university experience. authorities, along with how to sign up for health insurance, get Spanish cell phone service, open a bank account and much more. IMMIGRATION: STUDENT VISA APPLICATIONS WHO NEEDS A STUDENT VISA? All non-EU citizens must apply for a long-term student visa prior to their arrival in Spain. This also applies to Non-EU citizens who are residing in EU countries. WHERE CAN I APPLY? WHAT DOCUMENTATION DO I NEED TO PRESENT? You must submit your student visa application at the SPANISH Although most consulates ask for theWHAT same DOCUMENTATIONgeneral set of documents, many consulates have specific requirements, which can change from year to year. CONSULATE with jurisdiction in your place of legal residence, DO I NEED TO PRESENT Therefore, it is essential that you contactAT THE your APPLICATION? local consulate to ask for an which includes the place of jurisdiction of your home country, or up to date list of requirements. IE will send you a set of certificates necessary of the place where you have been legally residing for more than for your application. To request these certificates, kindly fill out the 6 months. questionnaire included in your welcome email or contact us at [email protected] You must present the application in person, nobody will be allowed to do so in your name. GENERIC LIST OF REQUIREMENTS IMPORTANT: YOU MUST CONTACT YOUR CONSULATE TO ASK FOR A DETAILED LIST 1. Visa Application Form and non-refundable visa fees. 2. Recent passport-sized photos. WHEN SHOULD I APPLY? 3. Criminal record reports from each country where you have resided for more than 6 months within the past 5 years. It is never too early to start researching and preparing for your 4. Original and copy of passport which should be valid for at least 6 months after the time of submission (Some Consulates require even more validity, so be sure to visa application. However, Spanish Consulates only accept contact them!). applications within the 90 DAYS prior to your move to Spain. It 5. Enrolment & Academic Certificates (will be provided by IE). 6. Proof of complete health insurance coverage in Spain including repatriation. Travel is important to do so as soon as possible within this timeframe. insurance will not be accepted. (Health insurance not covered by tuition fees). 7. Proof of economic means to undertake studies in Spain and to support you during Visa Application appointments fill up quickly in the summer, so your stay in Spain. be sure to book an appointment as soon as possible. 8. Proof of accommodation (IE will provide an “Accommodation certificate”). 9. Medical Certificate. 10. If you are coming with your family members to Spain, kindly let us know. IMMIGRATION: NON EU CITIZENS Once in Madrid, you will need to apply for a STUDENT PERMIT CARD (NIE). It will be your legal ID document for the remainder of your stay, once your student visa has expired. Arrival in Madrid with 90-day STUDENT VISA. ONCE ON CAMPUS, PRESENT THE FOLLOWING TO THE STUDENT SERVICES OFFICE Book an appointment at AS SOON AS POSSIBLE: Foreigner´s Office through STUDENT SERVICES o Original Passport and copy of the MAIN PAGE o A copy of the STUDENT VISA NIE CARD o A copy of the ENTRY STAMP given at the Schengen Area Airport upon arrival FINGERPRINTING Appointment at o If you had a layover in another Schengen Area country prior to arriving in Madrid and therefore don’t Foreigner´s Office have a Spanish entry stamp, please bring your boarding pass, e-ticket or another proof from your arrival to Spain and a copy. STUDENT SERVICES will book you an appointment at the Foreigner´s Office. STUDENT PERMIT NOTE: (NIE) PICK UP o The first available NIE appointments usually come out about a month after the time of booking. o Check your IE email inbox on a daily basis so as not to miss any important updates. o Please let STUDENT SERVICES know if you booked a NIE appointment yourself. o If your family members (spouse and/or children) are joining you in Madrid, kindly prepare the above information for each of them. IMMIGRATION: EU CITIZENS Students who will be living in Spain for a period of more than three months must apply for the Certificate of Registration within their first 90 days in Spain. This certificate will grant you a Spanish ID number (NIE) and serve as your legal residency document in Spain. The Student Services Department can book your Certificate of Registration appointment. Once you are on campus and have found housing, please send an email to [email protected] with the following information: o Full name as it appears on your Passport o Passport Number o Nationality o Approximate date of arrival (if you aren’t in Madrid yet) o A copy of the main page of your passport (in order to confirm the information provided) o If any EU/EEA/SWISS family members (spouse and/or children) will be living with you in Madrid, kindly send us the above information for each of them o If any non-EU family members (spouse and/or children) will be living with you in Madrid, kindly let us know The first available NIE appointments usually come out about a month after the time of booking. Kindly check your IE email inbox on a daily basis so as not to miss any important updates. DO I REALLY NEED TO APPLY FOR THE CERTIFICATE WHAT HAPPENS IF MY INITIAL APPLICATION IS HOW LONG WILL MY CERTIFICATE BE CONSIDERED OF REGISTRATION? REJECTED? VALID? Yes – for a number of reasons. First of all, it is a legal If the authorities consider your documentation to Your Certificate of Registration will be valid for five requirement according to Spanish immigration law. be incomplete, they will either give you a deadline years, starting on the date of your appointment. EU/EEA/Swiss citizens living in Spain for more than to come back with any missing documents or ask Remember that it will be issued at your initial three months without having started the Certificate of you to book a new appointment. To avoid having to appointment if all of the documentation is correct. Registration application process would be in violation make multiple trips to the immigration office, be of this law. sure to bring all of the required documents. WHAT DO I DO IF I LOSE MY CERTIFICATE? Secondly, the Certificate of Registration provides some key practical benefits. If you ever have the opportunity Unfortunately, it is not possible to ask for a simple DO MINORS HAVE TO GO TO THEIR to work, do an internship or carry out other activities replacement. You will need to book another APPOINTMENTS IN PERSON? in Spain, you will be asked for the NIE number, along appointment and submit the same set of documents with a valid Certificate of Registration. We would Yes, all applicants have to go to their appointments as the first time, along with a police report which recommend applying as soon as possible so as to be in person, including minors. They will have to be states that you lost your original Certificate of ready for these potential situations. accompanied by their legal guardian. Registration. If you would like us to book you a new appointment, kindly send an email to [email protected] REGISTERING AT THE CITY HALL / EMPADRONAMIENTO Once you have a permanent address in Spain, you should register with the City Halls in Madrid (“empadronarse”). There are several offices around the City. An appointment is needed in order to register. It does not cost anything and the certificate is given on the spot. The City Hall Registration document (“VOLANTE DE EMPADRONAMIENTO”) is a requirement for all as you will have to prove to the local authorities that you are living at a specific address. This document can only be issued once you have a permanent accommodation in Madrid. You can look the requisites and instructions to book an appointment in the Campus Online once you receive your log-in details before your program starts. CAMPUS ONLINE IMMIGRATION REGISTERING AT THE CITY HALL (EMPADRONAMIENTO) ACCOMMODATION BOOKING THE PROPERTY STUDENT RESIDENCES PRICES Some students decide to go to a student residence and take the opportunity to leave logistical issues in the hands of You can expect to pay between 800€ and the staff, leaving time to study and enjoy the experience in Madrid. Even though IE does not have an on-campus 1.200€ a month for a decent one or two residence, we have agreements we residences located throughout Madrid. You can find more information in our website. These are some of the most recommended ones: bedroom apartment.
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