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16718 Directives ISRAEL – International Tournament – Senior&Junior (individual) Tel-Aviv, ISRAEL 16-17 July 2021 DIRECTIVES Event ID: 16718 Dear FIG affiliated Member Federation, The Gymnastics Federation of Israel has the pleasure to invite your Federation to participate in the aforementioned official FIG International Event. DISCIPLINE Rhythmic Gymnastics HOST FEDERATION Israel Gymnastics Federation 2 Shitrit St. Tel-Aviv, Israel Phone: +972 3 6491476/7 Fax : +972 3 6491478 e-mail: [email protected] EVENT MANAGER Mrs. Hen Avram Bitas Phone: +972 3 6491476/7 e-mail: [email protected] LOCATION Tel-Aviv, Israel DATE From 14.07.2021 to 18.07.2021 VENUE Expo Tel Aviv Rokach Blvd 101 Tel Aviv 6121002 Phone: +972 36404444 https://expotelaviv.co.il/en/ APPARATUS Please refer to the attached apparatus list SUPPLIED GYMNASTS’ The list of the RG Hand Apparatus with valid certificates is published on the HAND APPARATUS FIG website (here) and updated regularly. Make sure that your gymnasts use only FIG certified Hand Apparatus for this event and for any other FIG recognized competitions, as they will not be allowed to compete with an Apparatus which does not comply with the norms. Random checks on the FIG and Manufacturers’ Logos will be carried out at any time during the Event. RULES AND The event will be organized under the following FIG rules, as valid in the year REGULATIONS of the event, except for any deviation mentioned in these directives: • Statutes • Code of Ethics • Technical Regulations • Code of Points and relevant Newsletters / Helpdesk • General Judges’ Rules • Specific Judges’ Rules • Anti-Doping Rules • Medical Organisation of FIG Competitions and Events • FIG Framework for Safeguarding Athletes and other Participants from Harassment and abuse in Sport during Events • License Rules • Media Rules • Apparatus Norms • Rules for Sanctioning (approval) of International Events • Advertising and Publicity Rules • Regulations for Award Ceremonies • Accreditation Rules and subsequent decisions of the FIG Executive Committee FEDERATIONS The Organizing Member Federation will invite all Member Federations. INVITED AGE LIMITS Seniors: 2005 and older Junior: 2006 – 2008 All gymnasts must have a valid FIG licence until the end of the event. SIZE OF DELEGATION Senior Junior Joint Coach 1 coach 1 coach per per gymnast gymnast Gymnasts 1 1-4 Paramedical Staff 1 1 1 Judges 1 1 2 JUDGES AND All judges must have a current valid FIG brevet for the discipline RGI at JURIES the time of the event. Brevet 1, 2, 3, 4 – XIV Cycle All judges must have a current valid FIG brevet at the time of the event, for the respective discipline. REGISTRATION DEADLINES Definitive May 14, 2021 Must be filled out in the registration: attached form and send to [email protected] Nominative June 14, 2021 Must be filled out in the registration attached form and send to [email protected] ENTRY FEES Entry fee for this event will be 50€ per gymnast ACCREDITATION In order to accelerate the process of the accreditation, each participating Federation is kindly requested to send the following documents by email to [email protected] : • Passport of all members of the delegations. • Transportation information– Arrival & Departure Accreditation cards will be distributed at the Accreditation Centre situated at the Competition Venue upon arrival of the delegations. The following items will be checked there with the Heads of delegations: • The passport of gymnasts and judges including all members of the delegations • Medical insurance of all members of the delegation • FIG License of all gymnasts • Transportation information – Departure • Fulfilment of all financial obligations to the LOC • Music: USB with all music files for backup MUSIC The music has to be send in MP3 format to the LOC: [email protected] not later than 14.06.2021 according to the following: • Individual Gymnasts: COUNTRY CODE_SURNAME_Name_Apparatus • ANTHEM: COUNTRY CODE_Anthem • Examples: ISR_ASHRAM_Linoy_Hoop Directives 2 / 5 ISR_Anthem EVENT FORMAT 1 Senior 2-4 Junior (Each country will present 8 exercises - two of each apparatus) PROVISIONAL 14/07/2021, Wednesday SCHEDULE Arrival of delegations 15/07/2021, Thursday Podium trainings Orientation Meeting 16/07/2021, Friday Drawing of lots for judges Junior Tournament – 2 exercises (hoop, ball) Senior Tournament – 2 exercises (hoop, ball) 17/07/2021, Saturday Junior Tournament – 2 exercises (clubs, ribbon) Senior Tournament – 2 exercises (clubs, ribbon) Awards Ceremony 18/07/2027, Sunday Departure of delegations MEDICAL SERVICES The Organizing Committee will provide a first medical aid service. COVID-19 All participants will take a COVID-19 test upon arrival to the official hotels and must stay in their rooms until the results of the tests are ready. During the trainings and competition periods all participants are allowed to circulate only in the assigned sport venues, as well as in the official hotels. Besides the medical guidelines for the particular event, FIG also requires all the participants to follow the standard precautions. The FIG requires all participants, judges and officials to take standard precautionary measures, such as frequent hand-washing, wearing masks or face coverings at all times and keeping a physical distance of at least 1.5 meters whenever possible. The only situation in which the safety distance does not have to be respected is when a coach provides assistance (catch, lead, spotting) during an athlete’s performance. This phase must be kept as short as possible, and the assisting person is obliged to wear a mask throughout. Gymnasts do not need to wear a mask or face covering while they are performing at the training venue or on the FOP and must keep a physical distance of at least 1.5 meters whenever possible. VISA Please verify immediately with your travel agent or the Israel Embassy or Consulate in your country if a visa is required for your travel to Israel. The LOC will be happy to assist each Delegation member with an official invitation letter, provided that the request is made before 14.05.2021 to the LOC. The request must include the function, full name, gender, date of birth, citizenship and passport number, passport expiry date, the arrival and departure dates of the Delegation Member as well as the city the visa application support letter must be sent to. INSURANCE The Host Federation, the LOC and the FIG will not be held responsible for any liabilities in case of accidents, illness, repatriation and the like. The FIG Technical Regulations foresee that all participating Federations are responsible for making their own arrangements to have the necessary valid insurance coverage against illness, accidents and for repatriation for all the members of their Delegation. The LOC will verify the insurance upon arrival of the delegation members (e.g. cover note or photocopy of the valid policy). Delegation members with insufficient insurance cover must inform the LOC in advance. Directives 3 / 5 INTERNATIONAL The invited participating federations must pay for the travel costs of their TRANSPORTATION delegation members. LOCAL LOC will provide free-of-charge local transfers airport – hotel – gym – airport TRANSPORTATION for all accredited delegation members. ACCOMMODATION Herods Tel Aviv Hotel *****: Address: HaYarkon Street 155, Tel Aviv-Yafo, Israel Phone: +972 3 5216666 Website: https://www.herods-hotels.com/herods-hotels/herods-tel-aviv/ The costs per person per night: 190 € (single room) 130 € (double room) 90 € (triple room) The Accommodation Request must be submitted to the LOC by email to [email protected] by June 14, 2021 at the very latest, the hotel rooms will be allocated on a “first come, first serve” basis as the number of rooms are limited. The costs for the accommodations must be paid to the LOC by 14.06.2021 as follows: bank transfer contact person: Adi Jurman phone: +972 3 6491476 e-mail: [email protected] All delegations must stay in the official hotel of this event, to make it possible for the LOC to provide the necessary health protection measures due to Covid-19 pandemic. MEALS Meals will be served at the " Expo Tel Aviv" dining room/ Hotel Lunch = EUR 20,00 per meal Dinner = EUR 25,00 per meal While the Meals Form must be returned to the LOC by June 14, 2021 at the very latest. The costs for the meals must be paid to the LOC by June 14, 2021. All delegations must purchase meals only within the competition organization, to make it possible for the LOC to allow the necessary health protection measures due to Covid-19 pandemic regulations. CANCELATION Accommodation cancellations can be made before 14.06.2021. All POLICY accommodation cancellations made after the above deadline will be subject to 100% cancellation fee. BANK ACCOUNT All payments must be made by bank transfer to: INFORMATION Bank name: LEUMI BANK Bank city: TEL AVIV, HABARZEL 28 ABA number: 10-673 Account number: 159400/45 IBAN: IL41 0106 7300 0001 5940 045 Account name: ISRAEL GYMNASTICS FEDERATION Swift code: LUMIILITTLV Each participating member Federation is kindly requested to integrate the payment’s purpose as follows: participation in Grand Prix 2021 in Israel. The participating federation is responsible for covering all bank fees in connection with the bank transfers. MARKETING FIG advertising and publicity norms must be respected MEDIA Contact person: Roni Dinman phone: +972 3 6491476 e-mail: [email protected] Directives 4 / 5 SOCIAL MEDIA Facebook: www.facebook.com/israelgymnastics/ Instagram: www.instagram.com/israelgymfed/ IMPORTANT Also, please fill out and send us all respective forms (attached), including visa INFORMATION request form in Word Format (no scans). DEADLINES Definitive Registration 14.05.2021 SUMMARY Nominative Registration 14.06.2021 Accommodation Info 14.06.2021 Travel Schedule 14.06.2021 Visa Request Form 14.05.2021 Music 14.06.2021 Payment of the Entry Fee 14.06.2021 Payment of the Accommodation Costs 14.06.2021 Sincerely Yours, Place and date: Tel Aviv 17.05.2021 Sarit Shenar, Secretary General Israel Gymnastics Federation Directives 5 / 5 .
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