BID-Doc-Rcr Transportation-NPL Road Mode 2018-19 029-R1 Dated 10-Nov-2018
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Regd. Office: P O Box 28, Near Village Nalash, Rajpura-140401, Punjab, India Document No: NPL/Road Mode/2018-19/029 Rev No 1. Dated 10-Nov-2018 BID DOCUMENT FOR TRANSPORTATION OF ROM COAL FROM MINE TO NPL PLANT THROUGH ROAD CUM RAIL (RCR) MODE FOR NABHA POWER LIMITED From BCCL, CCL, MCL and NCL Command Areas Communication Address: P O Box 28, Near Village Nalash, Rajpura-140401, Punjab, India. Tel. No.: +91-1762-277251 Ext. 222 Fax +91-1762-277256 E-mail: [email protected] Table of Contents GENERAL TERMS AND DISCLAIMERS .............................................................................................4 VOLUME I. INSTRUCTIONS TO BIDDERS ......................................................................................7 1. GENERAL INFORMATION...................................................................................................... 7 2. QUALIFICATION REQUIREMENT........................................................................................... 7 3. PREPARATION AND SUBMISSION OF BIDS .......................................................................... 8 4. BID OPENING AND EVALUATION METHODOLOGY ............................................................. 9 5. NEGOTIATIONS AND AWARD OF CONTRACT .................................................................... 11 6. BID CURRENCY AND VALIDITY ........................................................................................... 11 7. EARNEST MONEY DEPOSIT ................................................................................................. 11 8. CONTRACT PERFORMANCE SECURITY ............................................................................... 12 9. VALIDITY TABLE .................................................................................................................. 13 VOLUME II. 14 1. PERIOD OF CONTRACT AND ALLOCATION STRATEGY .......................................................... 14 2. PRICE & PRICE BASIS & IT'S EFFECTIVENESS: ........................................................................ 14 3. QUANTITY DETERMINATION ................................................................................................. 14 4. QUALITY DETERMINATION .................................................................................................... 15 5. COMPUTATION METHODOLOGY FOR SERVICE CHARGE PAYABLE & VARIOUS RECOVERIES /QUANTITY ADJUSTMENTS ................................................................................................... 17 6 BILLING AND PAYMENT TERMS ............................................................................................. 23 VOLUME III SCOPE OF WORK ...................................................................................................... 25 1. GUARANTEED (BASE) PARAMETERS ..................................................................................... 25 2. SCOPE OF WORK .................................................................................................................... 25 3. Taxes & Duties .............................................................................................................................. 30 VOLUME IV ANNEXURES AND FORMS......................................................................................... 31 ANNEXURE I: COVERING LETTER ..................................................................................................... 31 ANNEXURE II: POWER OF ATTORNEY .............................................................................................. 33 ANNEXURE III: FORMAT FOR CERTIFICATION FROM SATUTORY AUDITOR FOR QUALIFICATION REQUIREMENTS ..................................................................................................................... 34 A. Technical Qualification ................................................................................................................ 34 B. Financial Qualification ................................................................................................................. 36 C. Format for compilation of work orders executed .................................................................... 38 ANNEXURE IV-A: PRICE BID FORMAT-CCL ....................................................................................... 39 ANNEXURE IV-B: PRICE BID FORMAT-BCCL ..................................................................................... 44 ANNEXURE IV-C: PRICE BID FORMAT-MCL ...................................................................................... 48 ANNEXURE IV-D: PRICE BID FORMAT-NCL ...................................................................................... 50 ANNEXURE V: VENDOR IDENTIFICATION FORM ............................................................................. 52 ANNEXURE VI: CODE OF CONDUCT FOR INTEMEDIARIES INCLUDING CONSULTANTS / AGENTS / BUSINESS PARTNERS / VENDORS .......................................................................................... 55 ANNEXURE VII UNDERTAKING FORMAT ......................................................................................... 57 ANNEXURE VIII PERFORMANCE CERTIFICATE FORMAT ................................................................. 58 Page | 2 ANNEXURE IX: GENERAL TERMS AND CONDITIONS ....................................................................... 59 1. DEFINITIONS ................................................................................................................................. 59 2. GOVERNING LAW AND JURISDICTION ........................................................................................ 62 3. ASSIGNMENT AND SUBCONTRACTING ....................................................................................... 62 4. INDEMNIFICATION ....................................................................................................................... 62 5. CONFIDENTIALITY .................................................................................................................. 62 6. FORCE MAJEURE .................................................................................................................... 63 7. EVENT OF DEFAULTS .............................................................................................................. 64 8. COMPLIANCE TO LAWS .......................................................................................................... 65 9. DISPUTE RESOLUTION AND ARBITRATION ........................................................................... 65 10. INSURANCE, OCCUPATIONAL SAFETY AND DEDUCTION FROM CONTRACT FEES ............... 66 11. TERMINATION OF CONTRACT ............................................................................................... 67 12. Blacklisting Criteria: ............................................................................................................... 67 ANNEXURE X: FORMAT FOR RAISING DISAGREEMENT AGAINST NPL QUALITY ........................... 69 ANNEXURE XI: FORMAT FOR CAPTURING FEEDBACK BY TSC ........................................................ 70 ANNEXURE XII: FORMAT FOR PREMILINARY INTEREST FOR PARTICIPATION IN THE BID PROCESS ................................................................................................................................................ 71 ANNEXURE XIII: FORMAT FOR INDICATING SUBSIDIARY ............................................................... 72 ANNEXURE XIV: Declaration for Loading Siding ............................................................................. 73 Annexure XV: Format Contract Performance Bank Guarantee ..................................................... 74 Annexure XVI: Annexure for Declaration of subsidiaries .............................................................. 76 ANNEXURE XVII: REVERSE E-BIDDING PROCESS ............................................................................. 77 Page | 3 GENERAL TERMS AND DISCLAIMERS 1. This Bid Document is not an agreement or an offer by Nabha Power Limited (NPL) to the prospective Bidders. The purpose of this Bid Document is to provide potential Bidders with information to assist the formulation of their Bid. 2. This Bid Document is based on material and information available with NPL and in public domain. 3. Though adequate care has been taken to ensure the accuracy, reliability and completeness of the information/facts stated in this Bid Document, the Bidder is advised to conduct appropriate due diligence to assure itself of the accuracy, reliability and completeness of the said information/facts. Neither NPL, its employees nor its consultants/advisors will have any liability to any Bidder or any other person under the law of contract, tort, the principles of restitution or unjust enrichment or otherwise for any loss, expense or damage which may arise from or be incurred or suffered in connection with anything contained in this Bid Document, any matter deemed to form part of this Bid Document, the award of the Contract, the information supplied by or on behalf of NPL or its employees, any consultants or otherwise arising in any way from the qualification process for the said Contract. 4. This Bid Document includes statements, which reflect understanding of various assumptions arrived at by NPL, to give a reflection of current status to the Bidders. Bidders are advised to make their own assessments prior to submitting their Bids. 5. Bidder shall inspect and examine the infrastructure at mine, routes and at NPL and obtain all